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Sydney Town Hall SYDNEY TOWN HALL VENUE SPECIFICATIONS Issue 2 | September 2013 www.sydneytownhall.com.au 2 CONTENTS 1. OVERVIEW 9 1.1 INTRODUCTION 9 1.2 SALES AND OPERATIONS TEAM 10 1.3 ROOMS AND FACILITIES 11 1.3.1 List of rooms 11 1.4 MANAGING YOUR EVENT 15 1.4.1 The overall process 15 1.4.2 Making a booking 16 1.4.3 Production meeting and event schedule 16 1.4.4 Financial considerations 16 1.4.5 Event listing 16 1.5 FRONT OF HOUSE 17 1.5.1 Ushers 17 1.5.2 Event ticketing 17 1.5.3 House seats 17 1.5.4 Cloak room 18 1.5.5 Bathrooms 18 1.5.6 Accessibility 18 1.5.7 Passouts 18 3 1.6 Safety and Security 19 1.6.1 Occupational Health & Safety 19 1.6.2 Elevated work platforms 19 1.6.3 Draping, banners, decorations and props 19 1.6.4 Rigging 20 1.6.5 Use of smoke machines or particle release stage effects 20 1.6.6 Display of motor vehicles 20 1.6.7 Prohibited equipment and activities 21 1.6.8 Activities which need additional approval 21 1.6.9 Security 22 1.6.10 VIP attendance 22 1.6.11 CCTV 22 1.6.12 Evacuation and emergency plan 23 1.7 FOOD AND BEVERAGE 25 1.7.1 Retail food and beverage 25 1.7.2 Sampling of food and beverage as part of exhibitions 25 1.8 CLEANING 27 1.9 RUBBISH AND RECYCLING 28 1.9.1 Cardboard and packaging 28 1.9.2 Glass 28 1.9.3 Disposables and paper supplies 28 1.9.4 Food and organic waste 28 1.9.5 General waste 28 1.9.6 Hirers 28 4 1.10 SIGNAGE AND PROMOTION 29 1.10.1 Internal 29 1.10.2 Digital signage 29 1.10.3 External 29 1.10.4 Additional advertising/display 30 1.10.5 Decorations on the façade of Sydney Town Hall 31 1.11 ACCESS AND PARKING 32 1.11.1 Deliveries 33 1.11.2 Loading Dock 33 1.11.3 On-site and additional parking 34 1.11.4 Building access dimensions 35 2. VENUE DETAILS 36 2.1 ROOM CAPACITIES 36 2.2 CENTENNIAL HALL 37 2.2.1 Room features 37 2.2.2 Dimensions 38 2.2.3 Room set up 39 2.2.3.1 Theatre style 39 2.2.4 Backstage facilities 42 2.2.5 Communication 43 2.2.6 Audio visual equipment 43 2.2.7 Stage 44 2.2.7.1 Dimensions 44 2.2.7.2 Centre stage access 45 5 2.2.7.3 Stage to floor steps 45 2.2.7.4 Additional Staging Requirements 45 2.2.7.5 Choir seating 46 2.2.7.6 Orchestral risers 48 2.2.7.7 Conductor’s podium and music stand 49 2.2.8 Grand Organ 49 2.3 VESTIBULE 50 2.3.1 Room features 50 2.3.2 Dimensions 51 2.3.3 Communication 51 2.3.4 Stage 51 2.3.5 Audio visual equipment 51 2.4 LOWER TOWN HALL FOYER 52 2.4.1 Room features 52 2.4.2 Dimensions 53 2.4.3 Communication 54 2.4.4 Stage 54 2.4.5 Audio visual equipment 54 2.4.6 Lower Town Hall Forecourt 54 2.5 LOWER TOWN HALL 56 2.5.1 Room features 56 2.5.2 Dimensions 57 2.5.3 Communication 57 2.5.4 Stage 58 6 2.5.5 Audio visual equipment 58 2.5.6 Exhibition Equipment 58 2.5.7 Dividing Wall 58 2.6 MARCONI TERRACE 59 2.6.1 Room features 59 2.6.2 Dimensions 59 2.6.3 Communication 59 2.6.4 Stage 59 2.6.5 Audio visual equipment 59 2.7 MARCONI ROOM 60 2.7.1 Room features 60 2.7.2 Dimensions 60 2.7.3 Communication 60 2.7.4 Stage 60 2.7.5 Audio visual equipment 60 2.8 TREASURY ROOMS 61 2.8.1 Treasury Room North - Room features 61 2.8.2 Dimensions 61 2.8.3 Communication 61 2.8.4 Stage 61 2.8.5 Audio visual equipment 61 2.8.6 Treasury Room South - Room features 62 2.8.7 Dimensions 62 7 2.9 THE VAULT 63 2.9.1 Room features 63 2.9.2 Dimensions 63 2.9.3 Communication 64 2.9.4 Stage 64 2.9.5 Audio visual equipment 64 2.10 SOUTHERN FUNCTION ROOM 65 2.10.1 Room features 65 2.10.2 Dimensions 65 2.10.3 Communication 65 2.10.4 Stage 65 2.10.5 Audio visual equipment 65 3. EQUIPMENT 66 3.1 AUDIO VISUAL EQUIPMENT 66 3.1.1 Responsibility for equipment 66 3.2 LOWER TOWN HALL EXHIBITION EQUIPMENT 67 3.2.1 Dimensions 67 3.2.2 Contact Details 68 3.2.3 Pricing 68 3.3 OTHER MOVEABLE ITEMS 69 3.3.1 Tables 69 3.3.2 Chairs 69 3.3.3 Portable stage units 69 8 3.3.4 Pianos 70 3.3.5 Display Panels 70 3.3.6 Brass bollards 70 3.3.7 Red carpet runners 70 3.3.8 Crowd control barricades 71 3.3.9 Signage stands 71 3.3.10 Lecterns 71 APPENDIX A and B 72 – 74 9 1. OVERVIEW 1.1 Introduction The Sydney Town Hall Venue Specifications document is a comprehensive guide to organising an event at the Sydney Town Hall. This document is intended for event organisers and is updated on a regular basis. It is the recipient’s responsibility to ensure they access updates online as required. This document should be read in conjunction with the other key documents available on the Sydney Town Hall website. • Catering information • Terms and Conditions of Hire • Schedule of Additional Services & Charges • Technical Specifications • Risk Management Fact Sheet • Venue Hirer’s & Contractor’s Safety Fact Sheet • City of Sydney OH&S Policy 10 1.2 Sales and Operations Team FUNCTION KEY PEOPLE CONTACT DETAILS Venue Management Unit (02) 9265 9189 [email protected] Business Development & Sandra Domelow (02) 9265 9494 Support Manager 0408 605 640 [email protected] Sales & Event Coordinator Pamela Theophilou (02) 9265 9302 0401 628 736 [email protected] Operations Manager Michele Gray (02) 9265 9729 0467 810 735 [email protected] Technical Production John Metzke (02) 9265 9726 Coordinator 0448 230 607 [email protected] Operations Coordinator TBA (02) 9265 9282 Facilities Coordinators Sandro Colagrossi 0419 696 534 Bill Kemp (onsite contact on event day only) Henrik Oldin Catering Event Manager Adam Smogurzewski (02) 9265 9527 0405 274 056 [email protected] 11 1.3 Rooms and Facilities 1.3.1 List of rooms The Sydney Town Hall includes nine venues, suitable for a wide range of events. VENUE FLOOR TYPICAL USES Centennial Hall Ground Floor Banquets, balls, concerts, conferences. First Floor Up to 800 people for dinner or 2000 people theatre-style. Vestibule Ground Floor Receptions, exhibitions, product launch, or any special occasion with up to 200 people. Lower Town Hall and Foyer Lower Ground Floor Exhibitions, trade fairs and conferences for up to 1000 people with a dedicated entrance via Druitt street and foyer area. Marconi Terrace Town Hall House An outdoor terrace for use in conjunction with Centennial Hall events Marconi Room Town Hall House Located in the Town Hall House. Ground Floor An additional back of house or breakout area to support large scale Centennial Hall events. Southern Function Room Town Hall House Located in Town Hall House. Ground Floor An additional back of house or breakout area to support large scale Centennial Hall events. Treasury Ground Floor Smaller meetings, pre-function drinks, VIP reception room, Boardroom Meetings. The Vault Lower Ground Floor The building’s original vault, now the home for the ceremonial council chamber furniture and able to accommodate Boardroom meetings of up to 16 people. VIP Boardroom Level 1 Smaller meetings, pre-concert drinks, VIP reception room. 12 LOWER GROUND Floor South Colonnade Hirers Room DRUITT Loading STREET Dock Lift Loading Loading Dock North Corridor South Corridor Female Female Toilets Toilets Lower Town Hall Male Toilets Male Toilets Stairs Stairs Lift Vault Lower Town Hall Foyer Station Entry George Street 13 GROUND Floor Back Stage Toilets Green Room Mens Toilets Artist Room 1 Female Toilets Artist Room 2 Back Stage Entry Loading Dock Lift Stage Mens Toilets Female Toilets North Corridor Centennial Hall Druitt Street North Sydney Square South South Corridor Crush Crush Room Room Stairs Stairs Mobility Impaired Lift from Druitt Street Vestibule Eastern Corridor Treasury Main Entry George Street 14 FIRST Floor (CENTENNIAL HALL GALLERY HALL) Practice Rooms 3 2 1 Organ Gallery North Gallery Female Toilets Male Toilets Male Toilets South Gallery Female Toilets North Corridor Centennial Hall South Corridor Druitt Street Stairs Stairs VIP Boardroom Eastern Gallery Lift 1st Floor George Street 15 1.4 Managing Your Event 1.4.1 The overall process Enquiry Quote Site Inspection Booking Made Deposit Contract Signed Booking Confirmed Production Meeting Event sheet and Final Payment other documents Event Security bond refund Event Evaluation 16 1.4.2 Making a booking After you have made an enquiry about the Town Hall venues and described your basic requirements, the Venue Management Unit will send you a quote and copy of Sydney Town Hall’s Terms and Conditions of Hire and Schedule of Additional Services and Charges.
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