SYDNEY TOWN HALL
VENUE SPECIFICATIONS
Issue 2 | September 2013 www.sydneytownhall.com.au 2
CONTENTS
1. OVERVIEW 9
1.1 INTRODUCTION 9
1.2 SALES AND OPERATIONS TEAM 10
1.3 ROOMS AND FACILITIES 11
1.3.1 List of rooms 11
1.4 MANAGING YOUR EVENT 15
1.4.1 The overall process 15
1.4.2 Making a booking 16
1.4.3 Production meeting and event schedule 16
1.4.4 Financial considerations 16
1.4.5 Event listing 16
1.5 FRONT OF HOUSE 17
1.5.1 Ushers 17
1.5.2 Event ticketing 17
1.5.3 House seats 17
1.5.4 Cloak room 18
1.5.5 Bathrooms 18
1.5.6 Accessibility 18
1.5.7 Passouts 18 3
1.6 Safety and Security 19
1.6.1 Occupational Health & Safety 19
1.6.2 Elevated work platforms 19
1.6.3 Draping, banners, decorations and props 19
1.6.4 Rigging 20
1.6.5 Use of smoke machines or particle release stage effects 20
1.6.6 Display of motor vehicles 20
1.6.7 Prohibited equipment and activities 21
1.6.8 Activities which need additional approval 21
1.6.9 Security 22
1.6.10 VIP attendance 22
1.6.11 CCTV 22
1.6.12 Evacuation and emergency plan 23
1.7 FOOD AND BEVERAGE 25
1.7.1 Retail food and beverage 25
1.7.2 Sampling of food and beverage as part of exhibitions 25
1.8 CLEANING 27
1.9 RUBBISH AND RECYCLING 28
1.9.1 Cardboard and packaging 28
1.9.2 Glass 28
1.9.3 Disposables and paper supplies 28
1.9.4 Food and organic waste 28
1.9.5 General waste 28
1.9.6 Hirers 28 4
1.10 SIGNAGE AND PROMOTION 29
1.10.1 Internal 29
1.10.2 Digital signage 29
1.10.3 External 29
1.10.4 Additional advertising/display 30
1.10.5 Decorations on the façade of Sydney Town Hall 31
1.11 ACCESS AND PARKING 32
1.11.1 Deliveries 33
1.11.2 Loading Dock 33
1.11.3 On-site and additional parking 34
1.11.4 Building access dimensions 35
2. VENUE DETAILS 36
2.1 ROOM CAPACITIES 36
2.2 CENTENNIAL HALL 37
2.2.1 Room features 37
2.2.2 Dimensions 38
2.2.3 Room set up 39
2.2.3.1 Theatre style 39
2.2.4 Backstage facilities 42
2.2.5 Communication 43
2.2.6 Audio visual equipment 43
2.2.7 Stage 44
2.2.7.1 Dimensions 44
2.2.7.2 Centre stage access 45 5
2.2.7.3 Stage to floor steps 45
2.2.7.4 Additional Staging Requirements 45
2.2.7.5 Choir seating 46
2.2.7.6 Orchestral risers 48
2.2.7.7 Conductor’s podium and music stand 49
2.2.8 Grand Organ 49
2.3 VESTIBULE 50
2.3.1 Room features 50
2.3.2 Dimensions 51
2.3.3 Communication 51
2.3.4 Stage 51
2.3.5 Audio visual equipment 51
2.4 LOWER TOWN HALL FOYER 52
2.4.1 Room features 52
2.4.2 Dimensions 53
2.4.3 Communication 54
2.4.4 Stage 54
2.4.5 Audio visual equipment 54
2.4.6 Lower Town Hall Forecourt 54
2.5 LOWER TOWN HALL 56
2.5.1 Room features 56
2.5.2 Dimensions 57
2.5.3 Communication 57
2.5.4 Stage 58 6
2.5.5 Audio visual equipment 58
2.5.6 Exhibition Equipment 58
2.5.7 Dividing Wall 58
2.6 MARCONI TERRACE 59
2.6.1 Room features 59
2.6.2 Dimensions 59
2.6.3 Communication 59
2.6.4 Stage 59
2.6.5 Audio visual equipment 59
2.7 MARCONI ROOM 60
2.7.1 Room features 60
2.7.2 Dimensions 60
2.7.3 Communication 60
2.7.4 Stage 60
2.7.5 Audio visual equipment 60
2.8 TREASURY ROOMS 61
2.8.1 Treasury Room North - Room features 61
2.8.2 Dimensions 61
2.8.3 Communication 61
2.8.4 Stage 61
2.8.5 Audio visual equipment 61
2.8.6 Treasury Room South - Room features 62
2.8.7 Dimensions 62 7
2.9 THE VAULT 63
2.9.1 Room features 63
2.9.2 Dimensions 63
2.9.3 Communication 64
2.9.4 Stage 64
2.9.5 Audio visual equipment 64
2.10 SOUTHERN FUNCTION ROOM 65
2.10.1 Room features 65
2.10.2 Dimensions 65
2.10.3 Communication 65
2.10.4 Stage 65
2.10.5 Audio visual equipment 65
3. EQUIPMENT 66
3.1 AUDIO VISUAL EQUIPMENT 66
3.1.1 Responsibility for equipment 66
3.2 LOWER TOWN HALL EXHIBITION EQUIPMENT 67
3.2.1 Dimensions 67
3.2.2 Contact Details 68
3.2.3 Pricing 68
3.3 OTHER MOVEABLE ITEMS 69
3.3.1 Tables 69
3.3.2 Chairs 69
3.3.3 Portable stage units 69 8
3.3.4 Pianos 70
3.3.5 Display Panels 70
3.3.6 Brass bollards 70
3.3.7 Red carpet runners 70
3.3.8 Crowd control barricades 71
3.3.9 Signage stands 71
3.3.10 Lecterns 71
APPENDIX A and B 72 – 74 9
1. OVERVIEW
1.1 Introduction
The Sydney Town Hall Venue Specifications document is a comprehensive guide to organising an event at the Sydney Town Hall. This document is intended for event organisers and is updated on a regular basis. It is the recipient’s responsibility to ensure they access updates online as required.
This document should be read in conjunction with the other key documents available on the Sydney Town Hall website. • Catering information • Terms and Conditions of Hire • Schedule of Additional Services & Charges • Technical Specifications • Risk Management Fact Sheet • Venue Hirer’s & Contractor’s Safety Fact Sheet • City of Sydney OH&S Policy 10
1.2 Sales and Operations Team
FUNCTION KEY PEOPLE CONTACT DETAILS
Venue Management Unit (02) 9265 9189 [email protected]
Business Development & Sandra Domelow (02) 9265 9494 Support Manager 0408 605 640 [email protected]
Sales & Event Coordinator Pamela Theophilou (02) 9265 9302 0401 628 736 [email protected]
Operations Manager Michele Gray (02) 9265 9729 0467 810 735 [email protected]
Technical Production John Metzke (02) 9265 9726 Coordinator 0448 230 607 [email protected]
Operations Coordinator TBA (02) 9265 9282
Facilities Coordinators Sandro Colagrossi 0419 696 534 Bill Kemp (onsite contact on event day only) Henrik Oldin
Catering Event Manager Adam Smogurzewski (02) 9265 9527 0405 274 056 [email protected] 11
1.3 Rooms and Facilities
1.3.1 List of rooms The Sydney Town Hall includes nine venues, suitable for a wide range of events.
VENUE FLOOR TYPICAL USES
Centennial Hall Ground Floor Banquets, balls, concerts, conferences. First Floor Up to 800 people for dinner or 2000 people theatre-style.
Vestibule Ground Floor Receptions, exhibitions, product launch, or any special occasion with up to 200 people.
Lower Town Hall and Foyer Lower Ground Floor Exhibitions, trade fairs and conferences for up to 1000 people with a dedicated entrance via Druitt street and foyer area.
Marconi Terrace Town Hall House An outdoor terrace for use in conjunction with Centennial Hall events
Marconi Room Town Hall House Located in the Town Hall House. Ground Floor An additional back of house or breakout area to support large scale Centennial Hall events.
Southern Function Room Town Hall House Located in Town Hall House. Ground Floor An additional back of house or breakout area to support large scale Centennial Hall events.
Treasury Ground Floor Smaller meetings, pre-function drinks, VIP reception room, Boardroom Meetings.
The Vault Lower Ground Floor The building’s original vault, now the home for the ceremonial council chamber furniture and able to accommodate Boardroom meetings of up to 16 people.
VIP Boardroom Level 1 Smaller meetings, pre-concert drinks, VIP reception room. 12
Lower Ground Floor
South Colonnade Hirers Room
DRUITT
Loading STREET Dock Lift
Loading
Loading Dock North Corridor South Corridor
Female Female Toilets Toilets Lower Town Hall
Male Toilets Male Toilets
Stairs Stairs
Lift
Vault Lower Town Hall Foyer
Station Entry
George Street 13
Ground Floor
Back Stage Toilets
Green Room Mens Toilets Artist Room 1 Female Toilets Artist Room 2
Back Stage Entry
Loading Dock Lift
Stage
Mens Toilets
Female Toilets North Corridor
Centennial Hall Druitt Street North Sydney Square South South Corridor Crush Crush Room Room
Stairs Stairs
Mobility Impaired Lift from Druitt Street
Vestibule
Eastern Corridor
Treasury
Main Entry
George Street 14
First Floor (Centennial Hall Gallery Hall)
Practice Rooms
3 2 1
Organ
Gallery North Gallery
Female Toilets Male Toilets
Male Toilets South Gallery Female Toilets North Corridor
Centennial Hall South Corridor Druitt Street
Stairs Stairs
VIP Boardroom Eastern Gallery Lift 1st Floor
George Street 15
1.4 Managing Your Event
1.4.1 The overall process
Enquiry
Quote
Site Inspection
Booking Made
Deposit Contract Signed
Booking Confirmed
Production Meeting
Event sheet and Final Payment other documents
Event
Security bond refund Event Evaluation 16
1.4.2 Making a booking After you have made an enquiry about the Town Hall venues and described your basic requirements, the Venue Management Unit will send you a quote and copy of Sydney Town Hall’s Terms and Conditions of Hire and Schedule of Additional Services and Charges.
At this stage you should contact the Venue Management Unit Sales Team to schedule a site inspection of the venue.
Once you have reviewed the quote and conducted a site inspection, send your request in writing to book the venue.
A contract defining your agreement with the City of Sydney including insurance, liability, fees, ticketing etc will be issued. The contract must be signed and deposit received before the booking will be confirmed.
1.4.3 Production meeting and event schedule The Venue Management Unit will schedule a Production Meeting with the Hirer approximately three weeks prior to the event.
Following the Production Meeting, a floor plan and Event Sheet is prepared by the Venue Management Unit and sent to the Hirer for approval. Final Event Sheets are to be confirmed by the Hirer no less than seven days prior to commencement of the event. Additional charges may apply for significant alterations and last minute changes. (See the Schedule of Additional Services & Charges)
1.4.4 Financial considerations Once a quote has been issued, a 25% deposit must be made within 14 days in order to confirm the booking. The balance of hire charges must be paid in full three weeks prior to the event.
A Security Bond of a minimum of $2,500 is also payable at the time of the deposit. This will be refunded if the venue is left in a satisfactory state. If any additional charges (e.g. for cleaning, repairs, additional lighting or audio) are incurred, they will be deducted from the Security Bond.
Additional charges may apply for reasons such as hiring of equipment, post-event cleaning or additional staffing requirements. A comprehensive list is provided in the Schedule of Additional Services and Charges.
1.4.5 Event listing To be included in the Sydney Town Hall and City of Sydney “What’s On?” listing, please fill in the application located on the City of Sydney’s website.
A listing of all public accessible events held at the Sydney Town Hall is available on the website for patron information. These listings are also included in the City of Sydney’s “What’s On?” web page. 17
1.5 Front of House
Included in the Venue Hire is a prescribed staffing level that depends on the scope of the event. Additional staffing can be arranged at an hourly rate in addition to venue hire charges. See the Schedule of Additional Services and Charges. At the Production Meeting, the staffing levels will be confirmed and advised to Hirers.
1.5.1 Ushers An appropriate level of Ushers is included in the venue hire fee based on the occupancy of the building. Ushers are managed directly through the Venue Management Unit. It is a condition of hire that event organisers are not permitted to organise their own usher staff. All ushers working in the Venue will be uniformed and fully trained in Sydney Town Hall patron management and evacuation arrangements.
1.5.2 Event ticketing It is the Hirer’s responsibility to arrange ticket sales. The Venue Management Unit must be advised of the ticketing agent and approve the ticketing floor plan prior to the commencement of ticket sales.
The original ticket boxes of the Sydney Town Hall have been restored and are able to be used for ticket sales and collection. It is a house standard that these facilities be used for the sale and collection of tickets.
The ticket boxes are permanently located on the north and south doorways on each side of the front door. Facilities are installed in these boxes for the use of your chosen ticketing contractor, volunteers etc. Equipment available for use includes: • An audio assistance system for communication between the patron and the operator • Data lines • Cash box and emergency call button • Standard ticketing signage • Queuing facilities on the George Street steps for patrons.
Please confirm these requirements at the Production Meeting.
1.5.3 House seats The Hirer will reserve from sale (at no charge) seats FF and GG 33 to 40 inclusive (16 in total) in the Southern Gallery or 16 General Admission tickets in the Lower Town Hall. The Council will advise the Hirer by 2.30pm on the day prior to the performance if the seats are required, or returned to the Hirer for sale. 18
1.5.4 Cloak room Cloak room facilities, including racks, coat hangers and trestle tables, can be provided in various locations within the building. Please discuss cloak room arrangements at the Production Meeting.
Clients may arrange their own staffing of this facility or may request that the Venue Management Unit organise this at an additional charge. See the Schedule of Additional Services and Charges.
1.5.5 Bathrooms Bathroom facilities for patrons are located on each floor of the building. Disabled toilets also contain baby changing facilities.
1.5.6 Accessibility Sydney Town Hall is an accessible venue which has wheelchair access to most areas of the building. If you have specific accessibility requirements for your event, you should discuss them with the Operations Manager in the Production Meeting.
Wheelchair access to Sydney Town Hall is via the Druitt Street entrance. Directional signage for disabled access is located around the building perimeter and an intercom is located at the door to gain access. Vehicle drop-offs and pick-ups for disabled patrons can be done in the Druitt Street Forecourt as required.
Access to the stage for wheelchair users is available via a Garaventa wheelchair lift.
For more information see the “Disabled Access” page on the Sydney Town Hall website.
1.5.7 Passouts It is house policy that passouts are not to be used for ticketed events unless permission has been given by Venue Management. 19
1.6 Safety and Security
1.6.1 Occupational Health & Safety Under the Work, Health and Safety Act 2011, the hirer has a duty of care to their own staff, and all contractors, sub contractors, exhibitors and visitors to the event. Under the Work, Health and Safety Regulation 2011, the hirer has a responsibility to identify hazards, and to assess and control risks related to the conducting of their event. Therefore the hirer must take reasonable steps to ensure the event is safe for all evolved.
All Hirer’s activities must comply with the City of Sydney’s WHS Policy which is available from the Sydney Town Hall website. Hirers are responsible for their own equipment, and need to make their own arrangements to load in, move, set up, pack down and remove this equipment from the venue. Any equipment, cabling or power boards brought on-site must show the appropriate electrical testing tags. The safety and operation of the Hirer’s equipment while on council property is the responsibility of the Hirer.
A Venue Hirer’s and Contractor’s Safety Fact Sheet is available on the Sydney Town Hall website.
1.6.2 Elevated work platforms A boom lift is located on site and may be operated by individuals holding an elevated work platform certificate of competency. Boom lift operators have a responsibility to carry out a daily inspection of the vehicle and complete the logbook. For details of the boom lift, please see the Technical Specification.
Whilst in the bucket, boom lift operators must wear the harness provided and ensure it is attached to one of the designed attachment points.
1.6.3 Draping, banners, decorations and props It is the Hirer’s responsibility to ensure that any material used as a curtain, blind, signage, flag or any similar décor in any part of the Venue, including the stage must have a Flammability Index (based on a formula in AS1530.2) of no greater than 6, consistent with the BCA NSW Specification C1.10. Evidence of this flammability index must be forwarded to Venue Management prior to event commencement. Without this confirmation, Venue Management reserves the right to refuse use of the material in the building. 20
1.6.4 Rigging Documentation showing details of any rigging are to be completed by a licensed rigger and a risk assessment is to be supplied to and approved by Venue Management at least 14 days prior to the event. The rigger on the day is required to produce their rigging licence and sign off on all work performed before leaving the building.
A construction zone underneath the work area must be established for any rigging taking place in the Sydney Town Hall roof cavity. It is the licensed riggers responsibility to ensure the construction zone is established and maintained during the works by a ground spotter.
For rigging to be performed outside the standard rigging positions, plans and certificate from a City approved Structural Engineer must be submitted to Venue Management. Arranging and paying for these plans and certificates is the responsibility of the Hirer or lighting designer.
Refer to Technical Plan 11 for standard rigging point locations and approved maximum point loadings.
Our preferred supplier for all rigging work is Pollards Production. They have worked with Sydney Town Hall for many years and are familiar with the capabilities of the building.
1.6.5 Use of smoke machines or particle release stage effects If the Hirer wishes to use water-based smoke machines, hazers, or any other effect that results in major particle release (smoke, dust or mist), this will require isolation of the emergency alarm system. A minimum of two Fire Wardens will be required for the total duration the machines will be in use. These arrangements must be advised in the Production Meeting prior to the event. Additional charges apply for this activity. See the Schedule of Additional Services and Charges.
1.6.6 Display of Motor Vehicles Hirers may bring motor vehicles into Sydney Town Hall to complement their event but the following guidelines must be adhered to; • Ensure the vehicle will fit into the building and also into the goods lift prior to its arrival æClick here • Vehicle cannot be driven within the building – it must be pushed into position • Fuel tanks MUST be emptied of all petrol before the vehicle enters to building • Batteries Disconnected • Fuel Tanks well sealed • Keys removed from ignition and given to the Facilities Coordinator for the duration of the event • Appropriate (A,B,E) Extinguisher available at all times and kept within practical distance of the vehicle • A drip tray underneath the engine and oil sump • Appropriate crew for pushing the vehicle in and out of the venue to be provided by the hirer
This must be confirmed at the production meeting and additional charges may apply depending on the placement of the vehicle. 21
1.6.7 Prohibited equipment and activities No naked flame, oil-based smoke machines or smoking is permitted inside the building under any circumstances.
Helium balloons are not permitted in the Sydney Town Hall. Pyrotechnics or ‘confetti’ style canons are not permitted inside the Sydney Town Hall. Streamer canons are permitted, although an additional cleaning charge may apply depending on the size and scope of the arrangement. An approval form must be submitted to venue management before the activity can proceed.
Straw bales or any other item that constitutes a potential bulk fuel load are not permitted in the venue. Nothing is to be affixed to any part of the interior or exterior of the Town Hall without explicit approval by the Venue Management Unit.
1.6.8 Activities which need additional approval Certain activities which are conducted in Sydney Town Hall require approval before their commencement. Venue Management reserves the right to request hirers and contractors to submit appropriate Safe Work Method Statements and supporting Risk Assessments before approval. It is the Hirers responsibility to seek approval for these activities before the event commences. This should be discussed during the production meeting.
The activities which need approval are listed below. An Activities Approval Form needs to be submitted to Venue Management before any activities can take place. Certain activities will incur additional fees. Please see Schedule of Additional Services and Charges.
• Rigging • Display of motor vehicles (Internally & Externally) • Hot works • Fire Isolation - use of hazers/smoke machines • Food sampling/cooking • Stage effects such as streamers cannons • On-site construction 22
1.6.9 Security An appropriate level of security staff is included in the venue hire fee based on the occupancy of the building. During events security staff must be present at the entrance or exit to the building so if dual exits are required additional charges may apply. See the Schedule of Additional Services and Charges.
The Venue Management Unit reserves the right to increase the level of security based on the nature of the event. If additional security is required for the event; the Hirer will be notified during the Production Meeting. The charges for additional security will be passed onto the Hirer and will depend on the size and scope of the event.
Hirers are able to organise their own security for their specific event or VIP requirements but must provide the following documentation 14 days prior to the event for Venue Managements approval; • The nominated security masters licence and business licence. • The nominated security company’s public liability/indemnity insurance policy for no less then $10 million. • The intended Security Management Plan for the event and a risk assessment must be completed to identify hazards.
1.6.10 VIP attendance Arrangements for VIP attendance at Sydney Town Hall should be discussed in the Production meeting and detailed in the Hirers Safety Management Plan.
1.6.11 CCTV The majority of the public areas in Sydney Town Hall have CCTV coverage. 23
1.6.12 Evacuation and emergency plan During an alarm sounding, or an incident taking place, Hirers, contractors and their staff are to follow the instructions of the Facilities Coordinator.
The Facilities Coordinator on duty at the time of the incident or alarm is the Fire Warden and is therefore in control of emergency response prior to the arrival of emergency services.
Evacuation diagram - Lower Ground Floor 24
Evacuation diagram - Ground Floor 25
1.7 Food and Beverage
Sydney Town Hall has a single licensed contract catering arrangement in place. The appointed catering contractor, Restaurant Associates, has a full-time representative based on site and a representative will attend the Production Meetings when catering is required.
Hirers will need to enter into a contract directly with Restaurant Associates for the provision of food, beverage and other catering services. All food and beverage arrangements should be made directly with the caterer.
Standard menus designed for the Sydney Town Hall are available on the website and specific requirements are able to be arranged on quotation. The caterer’s contact details are as follows:
RESTAURANTS ASSOCIATES Contact person: Adam Smogurzewski Sydney Town Hall & Customs House Title: Events Manager Restaurant Associates Phone: (02) 9265 9527 Level 4 Town Hall House Mobile: 0405 274 056 456 Kent Street Email: [email protected] Sydney NSW 2000 Web: www.restaurantassociates.com.au
1.7.1 Retail food and beverage Retail food and beverage requirements can include pre-show and interval arrangements. Depending on the size and scope of the event, additional service fees for the provision of retail facilities may be applicable. Please contact a Restaurant Associates representative to discuss arrangements further.
1.7.2 Sampling of food and beverage as part of exhibitions Hirers, Exhibitors or other persons cannot distribute, sell or give away any item of food or drink not supplied by the Sydney Town Hall to the public or patrons, without written approval from the Venue Management Unit. Sydney Town Hall has established the following guidelines for the provision of sample servings of food and beverage not purchased through the contracted catering arrangements. Samples must be:
• Given away free of cost to the visitor or attendee.
• Items which exhibitors or registered members of the association sell wholesale in the normal conduct of business or items which are produced by equipment used in the normal conduct of their business.
• Portions are to be of normal tasting size only and: – Non-alcoholic beverage samples should be no larger than 100mL. – Wine and beer samples are to be no larger than 50mL. – Spirit samples are to be no more than 20mL. – Solid food should be no larger than bite size (50g). 26
• All food must be stored inside the Exhibitors stall and must be raised approximately 750mm above the floor. All food must be kept wrapped, packaged or in enclosed containers. Food should be protected from damage and direct sunlight.
• All food on display must be either: – Wrapped or packaged; or – Completely enclosed in a suitable display cabinet; or – Be protected by a physical barrier such as Perspex glass sneeze guard or clear plastic siding to the stall; or – Located so as not to be openly accessible to the public.
• Samples must be distributed in a supervised manner, that is given out off a tray or plate by a staff member. It must not be left out for self service on any counter bench or top or food display unit (please note that food which given away for the furtherance of trade is deemed to have been sold pursuant to the Food Act 2003 Definitions).
• No gas or BBQ cooking is allowed in the Venue. Electrical cooking MUST have prior approval and will be taken on a case by case basis. When cooking has been approved the following conditions must be adhered to. – All food deliveries to the stall must be kept wrapped, packaged or in enclosed containers to protect from contamination. – Single use eating and drinking utensils, straws, etc, shall be pre-wrapped or adequately protected from contamination. – All condiments such as sauce, mustard, etc. must be kept in squeeze type dispensers or in individual sealed packets. – All food handlers must be appropriately dressed with at least head covering, clean apron and enclosed shoes.
A NSW RSA certification will be required for any person serving or supplying liquor for the purposes of sampling (e.g. exhibiting stands, promotional tastings etc) in the venue. Copies of NSW RSA certificated must be supplied to Venue Management prior to the commencement of the event.
Exhibitions providing food and beverage samples must register their event with the City of Sydney’s Health Unit via the website www.cityofsydney.nsw.gov.au and with the NSW Food Authority www.foodauthority.nsw.gov.au.
Exceptions to any of the above requirements should be discussed in the Production Meeting. Written approval must be obtained from the Venue Management Unit prior to event commencement to confirm the arrangements. 27
1.8 Cleaning
As part of the Terms and Conditions of Hire, the Hirer is responsible for keeping the venue in a clean condition. Included in the Venue hire charges is an event cleaner for the duration of the event, as well as pre- and post- event cleaning.
Additional cleaning may be required between bump in and the event time. Arrangement for additional cleaning can be made during the Production Meeting.
Any residue on the building relating to items such as tape, paint, stains etc will be removed by the Venue Management Unit, with the cost added to the Hirer’s account. 28
1.9 Rubbish and Recycling
The Venue Management Unit at Sydney Town Hall has implemented a comprehensive waste management program to promote recycling and to reduce the amount of waste that goes into landfill. This program includes:
1.9.1 Cardboard and packaging Cardboard and recyclable packaging is separated from general waste on site and recycled through SITA Environmental Solutions.
1.9.2 Glass Glass is primarily generated through catered events held in the building. This is separated from general rubbish by the caterer during events and recycled by the caterer through VISY.
1.9.3 Disposables and paper supplies All toilet paper, hand towels and paper napkins used in the Sydney Town Hall are non-bleached and made of a minimum 60% recycled material.
1.9.4 Food and organic waste Unused food left over from events can be donated to OzHarvest (www.ozharvest.org) at the conclusion of the event. This can be arranged through the caterer.
1.9.5 General waste Public rubbish bins are located throughout the building and all waste generated within the venue from the public area bins is transferred through our waste contractor to an Alternative Waste Transfer (AWT) station. It is estimated that more than 70% of the waste collected from the bins is recycled through this arrangement.
1.9.6 Hirers Hirers of the Sydney Town Hall are encouraged to assist our waste and recycling initiatives by considering waste issues when planning events. Our suggestions for decreasing the waste generated by events can be found in the Environmental section of the Sydney Town Hall website. 29
1.10 Signage and Promotion
1.10.1 Internal The sticking of any paper or other material to the internal walls or façade of the Sydney Town Hall is not permitted under any circumstances. All signage must be free standing or use the in- house display panels and A3 signage stands.
Nothing may be tied to or hung from any part of the building, nor the timber or sandstone (railings, banisters, etc.) on or within the building, unless cloth ties are used and prior approval has been granted by the Venue Management Unit.
1.10.2 Digital signage There are two digital signage panels available for hirers use:
LOCATION ROTATION ASPECT PIXELS FORMAT George Street Entrance Portrait 9:16 1360 x 768 (Centennial Hall & Images: Jpeg Vestibule events) Other media: Druitt Street Foyer Landscape 16:9 768 x 1360 Microsoft Power Point (Lower Town Hall events)
1.10.3 External There are six banner poles at the front of Sydney Town Hall and two banner points at the entrance to the Lower Town Hall. All banners should be confirmed with the Venue Management Unit prior to their manufacture. For banner specifications please see Appendix A.
Use of the external banners is subject to the following: • All banner design must be approved by the City of Sydney prior to production. • The design and manufacture is the responsibility of the Hirer. • The banner is to be made to the specifications in this document. (Appendix A) • The banner is to be installed for the days of the event only. • All banners must be professionally made. Hand-written banners or signage are not permitted. • No other banners or signage can be affixed to the building other than at the specified point. • The Lower Town Hall banner is to be affixed to the stainless steel anchors using nylon cable ties only. Other methods of fixing such as rope, wire or chain are not permitted. • The City of Sydney reserves the right to remove any banners affixed to the building.
Two A frames can be provided for events held in the Lower Town Hall.
A Frames content must be professionally made and submitted to Venue Management prior to the event for approval. Signage dimensions are 75cm x 55cm or standard A1. No balloons or other decorations may be tied to the A Frame.
A Frames can only be positioned on the bluestone in the Druitt Street Forecourt and must not obstruct pedestrian or vehicle access. 30
1.10.4 Additional advertising/display Any requests to “decorate” the entrance or external fabric of the Sydney Town Hall with items such as additional lighting or display items must be put in writing to the Venue Management Unit a minimum of 30 days prior to event commencement. The proposal must include details such as dimension, locations, timings and installation details. Approval for the decoration will then be sought from the City. It is recommended that production of any such items not be commenced until written approval has been granted. 31
1.10.5 Decorations on the façade of Sydney Town Hall The City regularly receives applications for the use of Sydney Town Hall’s exterior for promotion of activities and events. This ranges from charitable causes to corporate or government promotions. It is important to balance the use of the building’s façade for promotional purposes against its heritage significance and iconic status.
Approvals for the activation of the façade for promotional activities by third party users is managed on a case by case basis, based on the following principles: • The availability of the building’s façade for the proposed use, given pre-existing commitments to other applicants or users of the Sydney Town Hall • No physical impact on the fabric of the building is permitted under any circumstances • The use of the building’s façade or surrounds for promotional activity must directly linked to an actual event being held within one of Sydney Town Hall’s major venues, such as the Centennial Hall • Any digital projections on the building should be primarily static, with no rapid moving images permitted • Digital projections may not be overtly commercial and have artistic merit, with minimal use of corporate logos or heavy text • The City has final approval on the final design used on the building and reserves the right to cancel any approval issued if there are any changes to agrees content.
Digital projection considerations for applicants: If an applicant’s submission is approved, some key issues relating to the logistics of the activation need to be considered when planning these sort of activities. These include: • The City does not have any light projection display facilities of its own. All equipment and labour would need to be organised through a third party hirer at the applicant’s expense to the satisfaction of the City • To allow for digital projections, all the lighting of the façade needs to be isolated and reset, which needs to be undertaken by the City of Sydney contractors. Depending on the scope of works, this can be a labour intensive, time consuming process, the costs of which must be passed onto the applicant • Projection on the Eastern (George Street) façade requires the consent of the affect tenants in the Woolworths building for the placement of projectors. This may include financial compensation • Additional costs for the digital mapping of Sydney Town Hall may also be applicable depending on the contractor appointed to do the projections as well as the floor of the building that the projectors are located on.
Once the final design has been approved in principle by the City, the coordination process generally takes 30 days, which includes consent from tenants, access agreements and reprogramming of standard lighting. 32
1.11 Access and Parking
Details of parking requirements should be advised to the Venue Management Unit at least two working days prior to event commencement, including details of vehicle and drivers. Should this information not be submitted to the Venue Management Unit by this time, the parking spaces may be reallocated to another user, and the Hirer will need to make their own alternate parking arrangements off site.
Upon arrival at the loading dock for parking or deliveries, press the intercom located on the loading dock boom gate. Security will answer your call and advise the Facilities Coordinator of your arrival, and the Facilities Co-ordinator will assist with entry to the building.
Floorplan under development. For further information please contact Venue Management on 9265 9189. 33
1.11.1 Deliveries Deliveries to the Venue prior to the room hire commencement will not be accepted unless prior arrangement has been made with the Venue Management Unit.
As per the Terms and Conditions of Hire and Schedule of Additional Services and Charges, no liability will be accepted for the loss or damage of goods while on site.
All deliveries to the building are to be scheduled by the Hirer, with the details for all deliveries to be submitted at least two working days prior to event commencement. The Venue Management Unit reserves the right to refuse any unscheduled deliveries to the building.
All deliveries should be clearly labelled with the event and with clear contact details. Deliveries should be addressed as follows:
SYDNEY TOWN HALL VENUE MANAGEMENT Event: Sydney Town Hall (Corner of George & Druitt Streets) 483 George Street Sydney NSW 2000 Phone: (02) 9265 9189 / 0419 696 534
1.11.2 Loading Dock The principal loading dock for the Sydney Town Hall is located on Druitt Street and is accessible via a boom gate. All deliveries coming into the loading dock will need to notify Security on approach for access – (02) 9265 9178.
During the Production Meeting the Hirer will be required to submit a loading dock schedule. If prolonged access is required or vehicles entering the loading dock exceeds 3 tonnes, a Loading Dock Traffic Management Plan may need to be implemented (see Appendix 8) and additional charges will apply. See the Schedule of Additional Services and Charges.
A secondary loading dock is located via Town Hall House at 456 Kent Street. This is a shared space with Town Hall House Operations and should only be used for smaller deliveries when the Druitt Street loading dock is fully booked and authorisation must be given by Venue Management. For location of the Loading Dock, please see Appendix B. 34
1.11.3 On-site and additional parking No additional parking is available on site, and on-street parking is very limited in the area. Any additional parking requirements should be pre-arranged directly. Information regarding this can be found on the Sydney Town Hall website.
VENUE NUMBER OF SPACES ALLOCATED
Centennial Hall & Vestibule 2
Lower Town Hall 1
All Other Venues 0 35
1.11.4 Building access dimensions
ACCESS POINT DIMENSION MEASUREMENT
Druitt Street Boom Gate Width 4.5m Height NA
Druitt Street Loading Width 3.5m Dock Roller Shutter Height 3.8m
Druitt Street Loading Dock Roller Length 3.1m Shutter Door to Boom Gate
Lower Town Hall Entry Door Width 2.9m from Dock Height 2.5m
Passenger Lift Maximum weight 1292kg (from Loading Dock to both Length 2.0m Centennial Hall Ground Floor and Width 1.0m (internal 1.3) Gallery level)
Goods Lift Maximum weight 3275kg (for access from Druitt Street Loading Length 5.5m Dock to Centennial Hall Ground Floor Width 2.3m and Kent St Loading Dock) Access height 2.1m
Town Hall House Loading Dock 1 Width 3.0m (enter via Kent St) Height 4.5m
Maximum vehicle length allowed in 16m (Boom gate to interior loading dock) the Loading Dock Any vehicle entering the loading dock which exceeds 3T must adhere to the Druitt St Loading Dock Traffic Management Plan. (Appendix B)
Vestibule doors Width 1.3m (with handles) 1.45m (with handles removed) 36
2. VENUE DETAILS
2.1 Room Capacities
ROOM BOARD ROOM THEATRE CLASS ROOM U-SHAPE DINNER CABARET COCKTAIL RECEPTION FLOOR SPACE
Centennial Hall N/R 1396 280 N/R 800 580 1500 1020m2 Ground Floor only with no stage extension
Centennial Hall N/R 2008 280 N/R 800 580 1500 1020m2 Ground Floor & 1st Floor Galleries, no stage Extension
Centennial Hall N/R 1312 280 N/R 740 540 1500 1020m2 Ground floor only with stage Extension
Centennial Hall N/R 1924 282 N/R 740 540 1500 1020m2 Ground floor & 1st Floor Galleries with stage Extension
Vestibule N/R 200 N/R N/R 200 160 250 229m2
Lower Town Hall Foyer N/R N/A N/A N/A N/A N/A 150 178m2
Lower Town Hall N/A 800 200 N/R 450 360 800 1048m2
Marconi Room 30 150 56 26 100 80 150 213m2
Marconi Terrace N/A N/A N/A N/A N/A N/A 300 373m2
Southern Function Room 34 100 40 30 60 48 80 118m2
Treasury - 70 - - - - 80 107.5m2
The Vault 16 N/A N/A N/A N/A N/A N/A 69m2
VIP Boardroom (L1) 12 N/A N/A N/A N/A N/A N/A 32m2
N/A - Not applicable, N/R - Not recommended 37
2.2 Centennial Hall
2.2.1 Room features • Tasmanian Blackwood and Tallowwood floor. • 25m wide grand organ spanning the entire western wall. • 21 stained glass windows featuring Australian flora. • Ornate ceiling. • Giant marble pillars in each corner. • Sublime acoustics. • Fazioli grand piano. • Extensive sound and lighting system. • Large stage and choir steps. • Backstage facilities.
Images, floorplans and VR tours of the room are available on the Sydney Town Hall website. 38
2.2.2 Dimensions
DIMENSION MEASUREMENT
Length (Stage to edge of Eastern Gallery) 31m
Length (Stage to back Eastern Wall) 39.4m
Width (Wall to Wall) 26m
Height (floor to ceiling) 20m
Height (stage to ceiling) 18.6m
Height (floor to lighting bar located under galleries) 3.3m
Floor space 913m2
Speaker cluster above stage 7m
Fly bar length 16.75m
Fly bar position from permanent stage front 4.7m
Length (Lighting bar located under Eastern Gallery) 13.4m
Length ( Lighting bar located under Southern Gallery) 29.3m
Length ( Lighting bar located under Northern Gallery) 29.3m 39
2.2.3 Room set up
The Centennial Hall can be configured in a variety of different ways, including Theatre style, Banquet style, as a clear hall or exhibition space. The maximum seating capacity for each layouts is shown in the following table: THEATRE STYLE BANQUET STYLE LOCATION STANDARD WITH FIXED WITH STAGE ADDITIONAL STAGE ADDITIONAL 2.4m stage 2.4m stage extension extension Body of Hall 1000 916 57 tables 51 tables
Under Eastern Gallery 160 160 8 tables 8 tables
Under Northern Gallery 118 118 4 tables 4 tables
Under Southern Gallery 118 118 4 tables 4 tables
Ground Floor Total 1396 1312 73 tables 67 tables
Eastern Gallery 122 122 - -
Northern Gallery 245 245 - -
Southern Gallery 245 245 - -
First Floor Gallery Total 612 612 - -
SEATING CAPACITY 2008 1924 - -
If an audio control desk is required on the floor of the Centennial Hall, then allow for removal of Ground Floor seats 16-21 (inclusive) in S and T rows: 12 seats in total. If modifying stage extensions resulting in the loss of seating, the hirer must ensure that the relevant ticketing agency is notified prior to retail sale commencement.
2.2.3.1 Theatre style Centennial Hall has two standard Theatre-style seating plans. Additional seating plans (e.g. centre stage set ups, catwalks and additional staging) can be created upon request. General Admission and Ticketed floor plan for each seating plan are available from the Sydney Town Hall website.
Seating plan 1: Centre Aisle • Recommended for processional style or ceremonial events with a VIP arrival only. The reduction in numbers of aisles for patrons increases the time required for seating by at least 20 minutes. • For Ceremonial events, hirers may prefer the use of a formal red carpet. Further information regarding this can be found in section 3.3 Moveable Equipment.
Seating plan 2: Twin Aisle • Recommended for full house events. This offers better lines of sight and faster egress for patrons than seating plan 1. • Standard carpet runners set in each aisle. 40
Seating Floor Plan 1 – Centre Aisle
Stage Entry A H A G D C H B E F Change Change D C G F B E 2 Area Area 2 3 3 3 3 3 3 3 3 4 4 4 4 Goods 4 4 4 4 5 5 5 5 5 5 5 5 6 6 6 6 Lift 6 6 6 6 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 G E 9 F 9 G F E 10 10 11 11 11 11 Stage 11 11 11 11 12 12 12 12 12 12 12 12 13 13 13 13 13 13 13 13 14 14 14 14 14 14 14 14 15 15 15 15 15 15 15 15 16 16 16 16 16 16 16 16 17 17 17 17 17 17 17 17 18 18 18 18 STAGE EXTENSION 18 18 18 18 19 19 19 19 19 19 19 19 20 20 20 20 20 20 20 20 21 21 21 21 21 21 21 21 22 22 22 22 22 22 22 22
23 23 23 23 3 23 23 23 23 5 6 37 8 24 24 24 24 7 D 8 9 10 11 12 13 14 15 16 17 18 19 20 21 D 22 23 24 25 26 27 28 29 30 31 32 33 34 35 D 36 24 24 24 24 D C A B G H E F 5 38 D C H G F A B E 6 37 7 E 8 9 10 11 12 13 14 15 16 17 18 19 20 21 E 22 23 24 25 26 27 28 29 30 31 32 33 34 35 E 36 25 25 25 25 5 6 37 38 25 25 25 25 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 26 26 26 26 F F F 26 26 26 26 5 6 37 38 27 27 27 27 7 G 8 9 10 11 12 13 14 15 16 17 18 19 20 21 G 22 23 24 25 26 27 28 29 30 31 32 33 34 35 G 36 27 27 27 27 28 28 28 28 28 28 28 28 5 6 37 38 29 29 29 29 7 H 8 9 10 11 12 13 14 15 16 17 18 19 20 21 H 22 23 24 25 26 27 28 29 30 31 32 33 34 35 H 36 29 29 29 29 30 30 30 30 5 6 37 38 30 30 30 30 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 31 31 31 31 J J J 31 31 31 31
5 38 North e 32 32 32 32 6 37 32 32 32 32 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
K K K D C A B G H E F A D C B H F E G 5 6 37 38 ler y 7 L 8 9 10 11 12 13 14 15 16 17 18 19 20 21 L 22 23 24 25 26 27 28 29 30 31 32 33 34 35 L 36 33 33 33 33 5 38 33 33 33 33 6 7 36 37 r Ga l 34 34 34 34 M 8 9 10 11 12 13 14 15 16 17 18 19 20 21 M 22 23 24 25 26 27 28 29 30 31 32 33 34 35 M 34 34 34 34 n 5 38
35 35 35 35 6 37 35 35 35 35 G 7 N 8 9 10 11 12 13 14 15 16 17 18 19 20 21 N 22 23 24 25 26 27 28 29 30 31 32 33 34 35 N 36 36 36 36 36 36 36 36 36 a
37 37 37 37 8 9 10 11 12 13 14 15 16 17 18 19 20 21 O 22 23 24 25 26 27 28 29 30 31 32 33 34 35 37 37 37 37 ller y 38 38 38 38 38 38 38 38 39 39 39 39 8 9 10 11 12 13 14 15 16 17 18 19 20 21 P 22 23 24 25 26 27 28 29 30 31 32 33 34 35 39 39 39 39
Southern 40 40 40 40 40 40 40 40 2 41 D C B A G H E
F 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 3 4 Q 39 40 D C B A H G F E 5 6 37 38 1 2 7 36 41 42 3 4 R 8 9 10 11 12 13 14 15 16 17 18 19 20 21 R 22 23 24 25 26 27 28 29 30 31 32 33 34 35 R 39 40 41 41 41 41 5 38 41 41 41 41 6 7 36 37 42 42 42 42 2 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 41 42 42 42 42 3 4 S S S 39 40 43 43 43 43 5 6 37 38 43 43 43 43 1 2 7 36 41 42 44 44 44 44 3 T 8 9 10 11 12 13 14 15 16 17 18 19 20 21 T 22 23 24 25 26 27 28 29 30 31 32 33 34 35 T 40 44 44 44 44 4 5 38 39 45 45 45 45 6 37 45 45 45 45 7 U 8 9 10 11 12 13 14 15 16 17 18 19 20 21 U 22 23 24 25 26 27 28 29 30 31 32 33 34 35 U 36 46 46 46 46 46 46 46 46 47 47 47 47 8 9 10 11 12 13 14 15 16 17 18 19 20 21 V 22 23 24 25 26 27 28 29 30 31 32 33 34 35 47 47 47 47 48 48 48 48 48 48 48 48 D C
2 41 B A G H E F 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 3 4 W 39 40 D C B A H G F E 5 6 37 38 1 2 7 36 41 42 3 X 8 9 10 11 12 13 14 15 16 17 18 19 20 21 X 22 23 24 25 26 27 28 29 30 31 32 33 34 35 X 40 49 49 49 49 4 5 38 39 49 49 49 49 6 7 36 37 50 50 50 50 2 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 41 50 50 50 50 3 4 Y Y Y 39 40 51 51 51 51 5 38 51 51 51 51 1 6 7 36 37 42 52 52 52 52 2 Z 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Z 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Z 41 52 52 52 52 3 4 39 40 53 53 53 53 5 38 53 53 53 53 6 7 36 37 54 54 54 54 QQ 8 9 10 11 12 13 14 15 16 17 18 19 20 21 QQ 22 23 24 25 26 27 28 29 30 31 32 33 34 35 QQ 54 54 54 54 55 55 55 55 55 55 55 55 8 9 10 11 12 13 14 15 16 17 18 19 20 21 RR 22 23 24 25 26 27 28 29 30 31 32 33 34 35 56 56 56 56 56 56 56 56 D C B A G H E F D C B A H F E G 8 9 10 11 12 13 14 15 16 17 18 19 20 21 SS 22 23 24 25 26 27 28 29 30 31 32 33 34 35
57 57 57 57 2 3 8 9 10 11 12 13 14 15 16 17 18 19 20 21 TT 22 23 24 25 26 27 28 29 30 31 32 33 34 35 40 41 57 57 57 57 4 5 38 39 58 58 58 58 1 6 37 42 58 58 58 58 2 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 41 59 59 59 59 3 UU UU UU 40 59 59 59 59 4 5 38 39 60 60 60 60 6 7 36 37 60 60 60 60 2 3 VV 8 9 10 11 12 13 14 15 16 17 18 19 20 21 VV 22 23 24 25 26 27 28 29 30 31 32 33 34 35 VV 40 41 61 61 61 61 4 5 38 39 61 61 61 61 1 6 37 42 62 62 62 62 2 7 WW 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WW 22 23 24 25 26 27 28 29 30 31 32 33 34 35 WW 36 41 62 62 62 62 3 4 39 40 63 63 63 63 5 6 37 38 63 63 63 63 H 2 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 41 A
H XX XX XX 64 64 64 3 40 64 64 64 A G 4 5 38 39 B
G 6 37 65 65 65 65 B
F 7 36 YY 8 9 10 11 12 13 14 15 16 17 18 19 20 21 YY 22 23 24 25 26 27 28 29 30 31 32 33 34 35 YY C F 4 39 66 5 38 66 C E 6 37 D
E 7 36
ZZ 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ZZ 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ZZ D
12 13 14 15 16 17 18 19 20 21 AAA 22 23 24 25 26 27 28 29 30 31
2 3 CCC 7 8 9 10 11 15 16 17 18 19 CCC 22 23
2 3 4 DDD 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DDD 21 22 23
2 3 4 EEE 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 EEE 21 22 23
2 3 4 FFF 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FFF 21 22 23
GGG 7 8 9 10 15 16 17 18 GGG
1 2 3 4 HHH 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 HHH 21 22 23 24
1 2 3 4 JJJ 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 JJJ 21 22 23 24
1 2 3 4 KKK 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 KKK 21 22 23 24
4 5 6 7 8 JJ 9 10 11 12 13 14 15 16 JJ 17 18 19 20 21
3 4 5 6 7 8 KK 9 10 11 12 13 14 15 16 KK 17 18 19 20 21 22
2 3 4 5 6 7 8 LL 9 10 11 12 13 14 15 16 LL 17 18 19 20 21 22 23
1 2 3 4 5 6 7 8 MM WHEELCHAIR MM 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 NN ACCESSIBILITY NN 17 18 19 20 21 22 23 24
OO 2 3 4 5 6 7 8 OPERATING 25 26 27 28 29 30 31 OO 0m 3m 5m 10m PP 1 2 3 4 5 6 7 8 POSITION 25 26 27 28 29 30 31 32 PP
Eastern Gallery 41
Seating Floor Plan 2 – Twin Aisle
Stage Entry A H A G D C H B E F Change Change D C G F B E 2 Area Area 2 3 3 3 3 3 3 3 3 4 4 4 4 Goods 4 4 4 4 5 5 5 5 5 5 5 5 6 6 6 6 Lift 6 6 6 6 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 G E 9 F 9 G F E 10 10 11 11 11 11 Stage 11 11 11 11 12 12 12 12 12 12 12 12 13 13 13 13 13 13 13 13 14 14 14 14 14 14 14 14 15 15 15 15 15 15 15 15 16 16 16 16 16 16 16 16 17 17 17 17 STAGE EXTENSION 17 17 17 17 18 18 18 18 18 18 18 18 19 19 19 19 19 19 19 19 20 20 20 20 20 20 20 20 21 21 21 21 21 21 21 21 22 22 22 22 22 22 22 22 23 23 23 23 23 23 23 23 24 24 24 24 38 24 24 24 24 D C A B G
H 5 37 E F 6 7 36 D C H G F A B E D 8 9 10 11 12 13 14 15 D 16 17 18 19 20 21 22 23 24 25 26 27 D 28 29 30 31 32 33 34 35 D 38 5 6 36 37 25 25 25 25 7 E 8 9 10 11 12 13 14 15 E 16 17 18 19 20 21 22 23 24 25 26 27 E 28 29 30 31 32 33 34 35 E 25 25 25 25 26 26 26 26 5 37 38 26 26 26 26 6 7 36 27 27 27 27 F 8 9 10 11 12 13 14 15 F 16 17 18 19 20 21 22 23 24 25 26 27 F 28 29 30 31 32 33 34 35 F 27 27 27 27 5 37 38 28 28 28 28 6 7 36 28 28 28 28 G 8 9 10 11 12 13 14 15 G 16 17 18 19 20 21 22 23 24 25 26 27 G 28 29 30 31 32 33 34 35 G 29 29 29 29 38 29 29 29 29 5 6 36 37 30 30 30 30 7 H 8 9 10 11 12 13 14 15 H 16 17 18 19 20 21 22 23 24 25 26 27 H 28 29 30 31 32 33 34 35 H 30 30 30 30 31 31 31 31 38 31 31 31 31 5 6 36 37 7 North e 32 32 32 32 J 8 9 10 11 12 13 14 15 J 16 17 18 19 20 21 22 23 24 25 26 27 J 28 29 30 31 32 33 34 35 J 32 32 32 32
38 D C A B G H E F 5 6 36 37 A D C B H F E G 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ler y K K K K 5 37 38 33 33 33 33 6 7 36 33 33 33 33 L 8 9 10 11 12 13 14 15 L 16 17 18 19 20 21 22 23 24 25 26 27 L 28 29 30 31 32 33 34 35 L r Ga l 34 34 34 34 38 34 34 34 34
5 37 n 6 7 36 35 35 35 35 M 8 9 10 11 12 13 14 15 M 16 17 18 19 20 21 22 23 24 25 26 27 M 28 29 30 31 32 33 34 35 M 35 35 35 35 G 38 36 36 36 36 5 6 36 37 36 36 36 36 7 N 8 9 10 11 12 13 14 15 N 16 17 18 19 20 21 22 23 24 25 26 27 N 28 29 30 31 32 33 34 35 N a
37 37 37 37 37 37 37 37 ller y 38 38 38 38 38 38 38 38 8 9 10 11 12 13 14 15 O 16 17 18 19 20 21 22 23 24 25 26 27 O 28 29 30 31 32 33 34 35 39 39 39 39 39 39 39 39
Southern 40 40 40 40 8 9 10 11 12 13 14 15 P 16 17 18 19 20 21 22 23 24 25 26 27 P 28 29 30 31 32 33 34 35 40 40 40 40 D C B A G H E F D C B A H G F E 41 2 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 40 3 4 Q Q 39 5 37 38 1 6 36 42 41 41 41 41 2 7 40 41 41 41 41 41 3 8 9 10 11 12 13 14 15 R 16 17 18 19 20 21 22 23 24 25 26 27 R 28 29 30 31 32 33 34 35 R 39 42 42 42 42 4 5 R 38 42 42 42 42 6 36 37 2 7 40 41 43 43 43 43 3 S 8 9 10 11 12 13 14 15 S 16 17 18 19 20 21 22 23 24 25 26 27 S 28 29 30 31 32 33 34 35 S 39 43 43 43 43 4 5 38 44 44 44 44 6 36 37 42 44 44 44 44 1 2 7 41 45 45 45 45 3 T 8 9 10 11 12 13 14 15 T 16 17 18 19 20 21 22 23 24 25 26 27 T 28 29 30 31 32 33 34 35 T 39 40 45 45 45 45 4 5 38 46 46 46 46 6 36 37 46 46 46 46 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 47 47 47 47 U U U U 47 47 47 47 48 48 48 48 8 9 10 11 12 13 14 15 V 16 17 18 19 20 21 22 23 24 25 26 27 V 28 29 30 31 32 33 34 35 48 48 48 48 D C B A G H E F D C B A H G F E 41 2 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 40 3 4 W W 39 5 37 38 49 49 49 49 1 6 36 42 49 49 49 49 2 7 40 41 50 50 50 50 3 X 8 9 10 11 12 13 14 15 X 16 17 18 19 20 21 22 23 24 25 26 27 X 28 29 30 31 32 33 34 35 X 39 50 50 50 50 4 5 38 6 36 37 51 51 51 51 2 7 41 51 51 51 51 3 Y 8 9 10 11 12 13 14 15 Y 16 17 18 19 20 21 22 23 24 25 26 27 Y 28 29 30 31 32 33 34 35 39 40 52 52 52 52 4 Y 38 52 52 52 52 5 6 37 1 7 36 41 42 53 53 53 53 2 Z 8 9 10 11 12 13 14 15 Z 16 17 18 19 20 21 22 23 24 25 26 27 Z 28 29 30 31 32 33 34 35 40 53 53 53 53 3 4 Z 39 54 54 54 54 5 37 38 54 54 54 54 6 7 36 55 55 55 55 QQ 8 9 10 11 12 13 14 15 QQ 16 17 18 19 20 21 22 23 24 25 26 27 QQ 28 29 30 31 32 33 34 35 QQ 55 55 55 55 56 56 56 56 56 56 56 56 D C B A G
H 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 E F RR RR D C B A H F E G 8 9 10 11 12 13 14 15 SS 16 17 18 19 20 21 22 23 24 25 26 27 SS 28 29 30 31 32 33 34 35 57 57 57 57 57 57 57 57 41 58 58 58 58 2 3 8 9 10 11 12 13 14 15 TT 16 17 18 19 20 21 22 23 24 25 26 27 TT 28 29 30 31 32 33 34 35 40 58 58 58 58 4 38 39 59 59 59 59 5 37 59 59 59 59 1 6 36 41 42 2 7 UU 8 9 10 11 12 13 14 15 UU 16 17 18 19 20 21 22 23 24 25 26 27 UU 28 29 30 31 32 33 34 35 UU 40 60 60 60 60 3 4 39 60 60 60 60 5 37 38 61 61 61 61 6 36 61 61 61 61 2 7 VV 8 9 10 11 12 13 14 15 VV 16 17 18 19 20 21 22 23 24 25 26 27 VV 28 29 30 31 32 33 34 35 VV 40 41 62 62 62 62 3 4 39 62 62 62 62 5 37 38 1 6 36 41 42 63 63 63 63 2 7 WW 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 WW 40 63 63 63 63 H 3 WW WW A 4 38 39 H
64 64 64 5 37 64 64 64 A G 6 36 B 2 7 XX 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 40 41 G 65 65 3 XX XX XX 39 65 65 B F 4 38 C
F 5 37
66 6 36 66 C E 7 YY 8 9 10 11 12 13 14 15 YY 16 17 18 19 20 21 22 23 24 25 26 27 YY 28 29 30 31 32 33 34 35 YY D E 4 39 5 38 D 6 36 37 7 ZZ 8 9 10 11 12 13 14 15 ZZ 16 17 18 19 20 21 22 23 24 25 26 27 ZZ 28 29 30 31 32 33 34 35 ZZ
12 13 14 15 AAA 16 17 18 19 20 21 22 23 24 25 26 27 AAA 28 29 30 31
2 3 CCC 7 8 9 10 11 15 16 17 18 19 CCC 22 23
2 3 4 DDD 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DDD 21 22 23
2 3 4 EEE 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 EEE 21 22 23
2 3 4 FFF 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FFF 21 22 23
GGG 7 8 9 10 15 16 17 18 GGG
1 2 3 4 HHH 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 HHH 21 22 23 24
1 2 3 4 JJJ 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 JJJ 21 22 23 24
1 2 3 4 KKK 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 KKK 21 22 23 24
4 5 6 7 8 JJ 9 10 11 12 13 14 15 16 JJ 17 18 19 20 21
3 4 5 6 7 8 KK 9 10 11 12 13 14 15 16 KK 17 18 19 20 21 22
2 3 4 5 6 7 8 LL 9 10 11 12 13 14 15 16 LL 17 18 19 20 21 22 23
1 2 3 4 5 6 7 8 MM WHEELCHAIR MM 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 NN ACCESSIBILITY NN 17 18 19 20 21 22 23 24
OO 2 3 4 5 6 7 8 25 26 27 28 29 30 31 OO OPERATING 0m 3m 5m 10m PP 1 2 3 4 5 6 7 8 POSITION 25 26 27 28 29 30 31 32 PP
Eastern Gallery 42
2.2.4 Backstage facilities
Artist rooms Two private dressing rooms with toilet and shower facilities, wardrobes, Centennial Hall Live Stage Relay (vision and audio).
Dressing rooms Two dressing rooms with make up mirrors, hanging facilities, Centennial Hall Live Stage Relay (vision and audio).
Green room Meal table for 8 people, casual seating, upright piano, refrigerator, zip boil and sink, Centennial Hall Live Stage Relay (vision and audio).
Practice rooms Three sound-proof practice rooms (1st floor backstage).
Toilets Male and female toilets.
Communications Live feed from Centennial Hall stage, talkback facilities.
Back Stage Floor Plan SHOWER
MENS
BACK STAGE ENTRY
GREEN ROOM ARTIST ARTIST RM 1 RM 2
STAGE ENTRY ABC RECORDING BOX RECORDING ABC CHANGE CHANGE AREA AREA GOODS LIFT
STAGE
17.45 STAGE EXTENSION
Dance Floor
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 1 2 3 4 5
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 6 7 8 9 10
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 11 12 13 14 15
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 16 17 18 19 20
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 21 22 23 24 25
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 26 27 28 30 29
10 Chairs 10 Chairs 10 Chairs 10 Chairs 10 Chairs 31 32 33 34 35
VIP Boardroom LIFT
VESTIBULE
EAST CORRIDOR
The Treasury OCTAGONAL LOBBY
0m 6m 10m 20m 43
2.2.5 Communication Phone and WiFi Broadband Internet are available in this venue. For further information, consult the Sydney Town Hall Technical Specifications document available on the Sydney Town Hall website.
2.2.6 Audio visual equipment An extensive array of audio visual equipment is provided in the Centennial Hall including:
• Comprehensive set of luminaries. • Dimmers. • Jands Vista T4 Lighting Console. • Central loudspeaker array. • Under-balcony loudspeakers. • Front fill loudspeakers. • Sub-bass loudspeaker array. • An extensive set of microphones and stands. • Audio recording equipment.
Other equipment can be brought in through the Hirer’s own arrangements. For more details, see the document Sydney Town Hall Technical Specifications available from the Sydney Town Hall website. 44
2.2.7 Stage 2.2.7.1 Dimensions The dimensions of the Stage and Choir Steps are in the following table:
DIMENSION MEASUREMENT
Stage Width 18m
Stage Depth at Centre 4.4m
Stage Depth at Wings 2.5m
Stage Height from Floor 1.36m
Speaker cluster above Stage 7m
Fly bar length 16.75m
Fly bar position from 4.7m permanent Stage Front
Load Rating 3Kpa/300kgm2 For variation to this specification please contact Venue Management prior to the Production Meeting.
Permanent Choir Steps The Choir Steps of the stage have a nominal identification of Rows A to J, on Stage with Row A being closest to the stage. Steps A – H is 0.28m high Step A is 0.34m deep Step B – H is 0.79m deep Step J is 0.34m high Both or either choir seats and orchestral risers can be positioned on these steps.
Stage Extension Portable stage extension measuring 18 x 2.4m
Maximum Performer 250 pax excluding stage extension Capacity (standing) 350 pax including stage extension 45
2.2.7.2 Centre stage access Centre stage access from backstage can be provided via the Choir Steps, if required. An additional labour charge is applicable. See the Schedule of Additional Services and Charges.
When centre stage access is in place it is not recommended that Choir Steps be used by performers for safety reasons.
2.2.7.3 Stage to floor steps A set of stage-to-floor-steps can be provided to give access from the floor of the Centennial Hall to the stage. These steps are 1.29m wide and step up to 1.36m.
These steps are able to be placed anywhere along the front of the stage. Consideration needs to be given to their impact on the Hall seating, as they have a floor space of approximately 2m x 1.3m.
2.2.7.4 Additional Staging Requirements Portable staging is available for use in addition to the permanent stage and is included in the venue hire. Further information regarding this can be found in section 3.3 Moveable Equipment. Client are also able to bring in there own staging depending on their requirements. 46
2.2.7.5 Choir seating Choir seats (accommodating approximately three persons per unit) can be placed on the Choir Steps. The rows and their capacity are listed in the table below.
Choir seats can be set as benches or with back rests. The required configuration should be confirmed in the Production Meeting. For ease of access, back rests should not be used when there are frequent movements on the Choir Steps during events (e.g. multiple choirs).
ROW CHOIR SEAT UNITS APPROX. ADULT CAPACITY
A (1st step) No choir seats No choir seats
B (2nd step) 7 units 21
C (3rd step) 9 units 27
D (4th step) 9 units 27
E (5th step) 9 units 27
F (6th step) 9 units 27
G (7th step) 9 units 27
H (8th step) 4 units 12
J (9th step) 4 units 12
TOTAL 55 170 pax.
47
Choir Seating (bench only)
Choir Seating (bench & back rests) 48
2.2.7.6 Orchestral risers Black orchestral risers can be placed on Choir Steps to accommodate a chair and are suitable for orchestras, bands, drum risers etc.
STEP IDENTIFICATION RISER NO. OF UNITS DIMENSIONS
On Stage Flat A 3 2.1m, 0.98m, 0.28m
A – 1st step B 5 1.4m, 0.68m, 0.28m
C – 3rd step C 5 1.7m, 0.68m, 0.28m
E – 5th step D 5 2.0m, 0.68m, 0.28m
G – 7th step E 4 2.2m, 0.68m, 0.28m
TOTAL 22 49
2.2.7.7 Conductor’s podium and music stand The original polished wood conductor’s podium with brass rail has been restored. The base of this podium is 0.9m x 0.7m. A conductor’s music stand suitable for music scores is also available. All other music stands required for performance are the responsibility of the Hirer.
2.2.8 Grand Organ The Grand Organ can be booked for use during events. To enquire about the Grand Organ’s use please contact Venue Management on 9265 9189.
The Grand Organ should be used at events by experienced organists. To gain approval for individuals to play the Grand Organ please contact Venue Management on 9265 9189.
For Further information about the organ, visit “Grand Organ” on the Sydney Town Hall website. 50
2.3 Vestibule
2.3.1 Room features • Blackbutt Parquetry floors. • Australian Cedar doors. • Large chandelier and celestory dome. • High Victorian painting scheme. • Direct egress from George Street. • Early examples of Australian stained glass.
Images, floorplans and VR tours of the room are available on the Sydney Town Hall website. 51
2.3.2 Dimensions
DIMENSION MEASUREMENTS
Length 19.5m
Width 12.0m
Height 11.5m
Floor space 229m2
Maximum door width 1.3m
2.3.3 Communication Phone and WiFi Broadband Internet are available in this venue. For further information, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
2.3.4 Stage • Portable stages with steps can be installed in the room as required. • The stages available are 2.4m x 1.8m x 0.41m or 2.4m x 1.8m x 0.61m. • Positioning the stage on the north side of the room is recommended. • Suggested stage height: 410mm.
2.3.5 Audio visual equipment • A portable audio system is available if required, although this may incur additional charges depending on the scope of the requirements. • Architectural and stage lighting available. • XLR, DMX and Cat6 reticulation. • Technical power and GPO. • Talkback available (can be linked to other venue spaces). • Other audio visual equipment can be brought in to the venue through the Hirer’s own arrangements. • For further information regarding audio visual facilities, consult the Sydney Town Hall Technical Specifications document available on the Sydney Town Hall website. 52
2.4 Lower Town Hall Foyer
2.4.1 Room features • Direct access from Druitt Street. • Digital signage panel. • Flagstone floors. • Substantial power, lighting and data facilities, including direct feeds from the Lower Town Hall. • Integrated display cabinets containing key pieces from the Sydney Town Hall collection. • Interpretation panels displaying information about the Sydney Town Hall. • Original sandstone fireplace. • Passenger lift to access the Lower Town Hall or Centennial Hall. 53
2.4.2 Dimensions
DIMENSION MEASUREMENT
Length 12.4m
Width 9.0m
Height 3.7m
Floor Space 178m2
Foyer Floor Plan
Druitt Street
Lift
Lower Town Foyer Hall Entry 54
2.4.3 Communication Phone and WiFi Broadband Internet are available in this venue. For further information, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
2.4.4 Stage • There is no permanent stage located in this venue. • Portable stages with steps can be installed in the room as required.
2.4.5 Audio visual equipment • Audio system suitable for background music and announcements. This can operate separately or in conjunction with the Lower Town Hall. • Additional audio and lighting may be available if required, although additional charges may apply. • XLR and Cat5 reticulation from Lower Town Hall. • Technical power, GPO and 1 x 40A 3-Phase power. • One x LCD screen available for signage. • For further information regarding audio visual facilities, consult the Sydney Town Hall Specifications document available on the Sydney Town Hall website.
2.4.6 Lower Town Hall Forecourt Use of the forecourt is subject to the following:
• Any activity that causes audible noise must not commence before 07.00. • Audible noise between the hours of 07.00–22.00 must not be greater than 90Db. • Audible noise between the hours of 22.00–24.00 must be less than 80Db.
Venue Management reserve the right to stop any amplification that is deemed to be greater than these levels.
Any vehicle brought onto the Lower Town Hall Forecourt must have prior authorisation from the Venue Management Unit.
• No vehicles are to be parked on the bluestone. • Maximum Loading of 8T per axle. • Drip trays must be placed underneath any vehicles that is stationary. • Authorised vehicles must be escorted and not exceed walking pace. • Lower Town Hall doors must not be blocked. 55
Lower Town Hall Forecourt Floor Plan 56
2.5 Lower Town Hall
2.5.1 Room features • Direct egress from Druitt Street and optional egress from Sydney Square. • Dedicated foyer area. • Contemporary colour scheme. • Digital signage at entrance. • Polished wooden floors. • Decorative Australian Cedar doors. • 15 sets of original pillars, each containing substantial power, lighting and data facilities. • Extensive sound and lighting systems for both performances and exhibitions. • Secure storage room for Hirers. • Dedicated catering facilities.
Images, floorplans and VR tours of the room are available on the Sydney Town Hall website. 57
2.5.2 Dimensions
DIMENSION MEASUREMENT
Length 40m
Width 25m
Height 3.4m
Height to Lighting Bars 4.4m
Floor Space 1048m2
2.5.3 Communication Phone and WiFi Broadband Internet are available in this venue. For further information, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
Lower Town Hall Floor Plan
Druitt Street
Accessible Stairwell to Centennial Hall (North) Toilet Loading Dock M F
North Colonnade North Colonnade Lift Dividing Goods Lift W
a Lift
Dividing Wall l l Foyer Hirers’ Room Entry
Vault Meeting Room
South Colonnade
Kitchen F M Stairwell To 0m 6m 10m 20m Servery Centennial Hall (South) 58
2.5.4 Stage • There is no permanent stage located in this venue. • Portable stages with steps can be installed in the room as required. Be aware of pillar locations. • The stages available are 2.4m x 1.8m x 0.41m or 2.4m x 1.8m x 0.61m.
2.5.5 Audio visual equipment • Audio system suitable for background music and announcements. This can operate separately or in conjunction with the Lower Town Hall Foyer. • Lighting bars, dimmer outlets and 2 x 12 channel dimmers. • Additional audio and lighting are available, although additional charges may apply. • XLR, DMX and Cat5 reticulation throughout (can operate separately or in conjunction with Foyer). XLR and Cat5 links to Centennial Hall. • Technical power and GPO throughout as well as 2 x 40A 3-Phase power (3 x 40A 3 phase available in loading dock. • For further information regarding audio visual facilities, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
2.5.6 Exhibition Equipment A variety of exhibition equipment has been made specifically for the Lower Town Hall – see section 3.2 Lower Town Hall Exhibition Equipment for details.
2.5.7 Dividing Wall A dividing wall is installed in the north west corner to provide access to the Centennial Hall via the goods lift. Additional Changes will apply should this wall need to be removed. See the Schedule of Additional Services and Charges. 59
2.6 Marconi Terrace
2.6.1 Room features • Secure, outdoor, north facing terrace, four floors above street level. • Direct Druitt Street access available on request. • Outdoor seating and landscaped gardens. • Marconi sculpture. • Small awning for wet weather use. Additional marquees and awnings can be installed in this area by hirers if required. • Ideal for smoking areas during Centennial Hall events, or outdoor breakout areas for school groups. • Access to the Marconi Terrace is included in all Centennial Hall hirers.
2.6.2 Dimensions
DIMENSION MEASUREMENT
Length 25m
Width 15m
Height NA (Outdoor)
Floor Space 373m2
2.6.3 Communication • None available.
2.6.4 Stage • There is no permanent stage located in this venue.
2.6.5 Audio visual equipment • No Audio Visual equipment is installed in this area. All audio visual event equipment must be bought into venue through the Hirer’s own arrangements. 60
2.7 Marconi Room
2.7.1 Room features • Part of Town Hall House, accessed from the Sydney Town Hall ground floor Northern Colonnade. • Direct Druitt Street access via the Marconi Terrace is available on request. • Suitable for use as additional backstage area for performers, storage or breakout meeting areas.
2.7.2 Dimensions
DIMENSION MEASUREMENT
Length 17.3m
Width 12.9m
Height 2.7m
Floor Space 213m2
2.7.3 Communication • None available.
2.7.4 Stage • There is no permanent stage located in this venue.
2.7.5 Audio visual equipment • Lectern/Mic and CD Player available. • All other audio visual to be bought in to venue through the Hirer’s own arrangements. 61
2.8 Treasury Rooms
2.8.1 Treasury Room North – Room features • Natural light. • Direct access to George Street. • Original architectural features, including chandelier. • Small catering cupboard containing sink, bar fridge and storage. • Able to be combined with Treasury Room South
2.8.2 Dimensions
DIMENSION MEASUREMENT
Length 9.4m
Width 5.9m
Height 5.5m
Floor Space 55m2
2.8.3 Communication • WiFi Broadband Internet is available in this venue. For further information, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
2.8.4 Stage • There is no permanent stage located in this venue. • Portable stages with steps can be installed in the room as required. • The stages available are 2.4m x 1.8m x 0.41m or 2.4m x 1.8m x 0.61m.
2.8.5 Audio visual equipment • Basic audio visual equipment may be available at an additional charge or external equipment can be brought in to the venue through the Hirer’s own arrangements. 62
2.8.6 Treasury Room South – Room features • Natural light. • One extendable Board Room Table (max. seat 16 pax). • 10 tub chairs. • Able to be combined with Treasury Room North.
2.8.7 Dimensions
DIMENSION MEASUREMENT
Length 8.1m
Width 6.5m
Height 5.5m
Floor Space 52.5m2 63
2.9 The Vault
2.9.1 Room features • A meeting room that was originally the City’s vault, refurbished in 2010. • Contains original Council furniture for seating of up to 16 guests boardroom style. • Contains permanent displays from the Sydney Town Hall collection. • Accessible entrance to The Vault is via the Lower Town Hall.
2.9.2 Dimensions
DIMENSION MEASUREMENT
Length 11.6m
Width 6.0m
Height 3.0m
Floor Space 69m2 64
2.9.3 Communication Phone and WiFi Broadband Internet are available in this venue. For further information, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website.
2.9.4 Stage • There is no permanent stage located in this venue.
2.9.5 Audio visual equipment • Basic audio visual equipment may be available at an additional charge or external equipment can be brought in to the venue through the Hirer’s own arrangements. • For further information regarding audio visual facilities, consult the Sydney Town Hall Technical Specifications Document available on the Sydney Town Hall website. 65
2.10 Southern Function Room
2.10.1 Room features • Part of Town Hall House, accessed from the Sydney Town Hall ground floor Northern Colonnade. • Suitable for use as additional backstage area for performers, storage or breakout meeting areas.
2.10.2 Dimensions
DIMENSION MEASUREMENT
Length 11m
Width 10.5m
Height 2.7m
Floor Space 118m2
2.10.3 Communication • None available.
2.10.4 Stage • There is no permanent stage located in this venue.
2.10.5 Audio visual equipment • All-in-one wireless mic with speaker. • All other audio visual can be brought into the venue through the Hirer’s own arrangements. 66
3. EQUIPMENT
There is a variety of movable equipment available for use throughout the Sydney Town Hall.
Specific equipment or quantities is subject to availability as it may be required in other areas of the building at a particular time. Hirers should discuss their requirements for use of Sydney Town Hall equipment at the Production meeting.
3.1 Audio Visual Equipment
The operation of the Sydney Town Hall’s technical equipment, including the lighting and sound consoles, is always carried out by the Venue Management Unit technicians. We welcome the opportunity, however, to work in tandem with operators and designers provided by the Hirer.
The Lighting and Audio Technicians will endeavour to satisfy Hirers’ requirements at all times. Your cooperation is requested in supplying as much information as possible about your production and the desired lighting/audio requirements to ensure your presentation is successful. The earlier your requirements are provided to us, the easier it will be for the technical staff to cater for your requirements and clarify any matters with you.
For further details regarding audio visual please see the Sydney Town Hall Technical Specifications which are available on the Sydney Town Hall website.
3.1.1 Responsibility for equipment If Hirers provide their own equipment, it is their responsibility to load in, move, set up, operate, pack down and remove this equipment from the venue. Any equipment, cabling or power boards brought on-site must show the appropriate electrical testing tags. The safety of this equipment whilst on council property is the responsibility of the Hirer.
Nothing may be tied or hung from any of the timber (railings, banisters, etc.) within the Town Hall, unless cloth ties are used and you have written consent from the Venue Management Unit. 67
3.2 Lower Town Hall Exhibition Equipment
Sydney Town Hall has a range of custom-made exhibition display panels, plinths and perspex display covers specifically for use in the Lower Town Hall.
All the equipment is white. The display panels units fit around the Lower Town Hall pillars and present a contemporary, professional backdrop for exhibitions and displays. Each unit has six linear metres of display area.
Plinths are in three different heights and can be used individually or in clusters. Perspex covers are available if required.
3.2.1 Dimensions
DESCRIPTION DIMENSIONS (W x H) QUANTITY
Plinth 0.6m x 1.2m 6
Plinth 0.5m x 1m 6
Plinth 0.4m x 0.8m 6
Exhibition Panels 3.6m x 2.4m 15 68
3.2.2 Contact Details
DECORATIVE EVENTS Contact person: Mark Magennis Phone: (02) 8399 2299 Email: [email protected]
3.2.3 Pricing No hire fees are charged for the use of this equipment apart from installation and removal.
Additional fees are applicable for the modification of panels to include additional display elements such as light panels and additional lighting. Please contact Decorative Events directly for a quote. 69
3.3 Other Moveable Items
The equipment listed below is kept on site and available for Hirers’ in any of the Town Hall venues. Additional equipment for events can be arranged by Hirers through independent suppliers as required. Details of these requirements and arrangements should be confirmed in the Production Meeting.
Additional Charges may be applicable with the use of some equipment. See the Schedule of Additional Services and Charges.
3.3.1 Tables Linen is not supplied with tables and should be sourced via Restaurant Associates. A limited number of lycra table covers are available for use. Please confirm quantities in the Production Meeting.
DESCRIPTION DIMENSIONS QUANTITY
6ft Trestle Tables 1.83L x 0.74H x 0.76W 100
6ft Banquet Tables 1.8m 70
5ft Banquet Tables 1.5m 15
0.9 Bar Rounds 0.9m diameter 12
3.3.2 Chairs
DESCRIPTION DIMENSIONS QUANTITY
Red Banquet Chairs (fully upholstered) Seat height 0.43m 1900 Seat width 0.46m Overall height 0.815m Overall width 0.65m
3.3.3 Portable stage units
DESCRIPTION DIMENSIONS QUANTITY
Portable Staging Units with 2.4m x 1.8m x 0.61m high 12 black carpet tops and black or 0.41m high skirt surround
70
3.3.4 Pianos Moving and tuning fees apply. See the Schedule of Additional Services and Changes.
DESCRIPTION DIMENSIONS APPROPRIATE USE
Boston 76FF Baby Grand 1.7m x 1.5m x 1.2m Performances in Centennial 252 kg Hall and Vestibule
Fazioli F278 Concert 1.0m x 1.6m x 2.8m The Fazioli is currently not 590 kg available due to restoration works. The works are to be completed early 2013.
3.3.5 Display Panels
DESCRIPTION DIMENSIONS QUANTITY
Black display screens 2.0m x 1.2m 15
3.3.6 Brass bollards
DESCRIPTION DIMENSIONS QUANTITY
Brass Bollards (2 per set) Bollards are 1.0m high 10 Ropes are 2.0m long
3.3.7 Red carpet runners Installation and removal fees apply. See the schedule of Additional Services and Changes.
DESCRIPTION DIMENSIONS QUANTITY
Centennial Hall Centre Runner 34.0m x 1.5m 1
Centennial Hall Concert 26.0m x 0.96m 4 Aisle Runners
STH Front Steps to Landing 12.0m x 1.4m 1
STH Landing To Eastern Corridor 15.5m x 1.4m 1 71
3.3.8 Crowd control barricades
DESCRIPTION DIMENSIONS QUANTITY
Interlocking Barricades 2.0m long x 1.0m high 20
3.3.9 Signage stands
DESCRIPTION DIMENSIONS QUANTITY
Portable Signage Stands A3 Portrait 15
3.3.10 Lecterns
DESCRIPTION DIMENSIONS QUANTITY
Lectern Height (Front) 1.16m 2
Height (Back) 1.03m
Width 0.6m
Depth 0.4m
Dress Panel 0.54m wide x 0.84m high
The City of Sydney’s Venue Management Unit presents the information in this document as a guideline to hirers planning their event. While every effort is made to ensure the accuracy of the information provided in the document, the City cannot accept responsibility and assumes no liability for any action undertaken by any person using the information contained herein. 72 73 74