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(BRTS Indore) Bus-Shelters, Along BRT Railings Via Lollipops, Unipoles, Kiosks on Street Light Poles, , for a Period of 5 Years

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(BRTS Indore) Bus-Shelters, Along BRT Railings Via Lollipops, Unipoles, Kiosks on Street Light Poles, , for a Period of 5 Years ATAL INDORE CITY TRANSPORT SERVICES LIMITED, INDORE (AICTSL) TENDER DOCUMENT Request for Proposal for the Allotment of Advertising Rights on ibus (BRTS Indore) Bus-Shelters, Along BRT Railings via Lollipops, Unipoles, Kiosks on Street Light Poles, , for a period of 5 Years. AUGUST, 2018 To be submitted to: MANAGING DIRECTOR ATAL INDORE CITY TRANSPORT SERVICES LIMITED Plot No. 30, Residency Area, A.B. Road, Opp. M.G.M. College, Indore - 452001 Ph.: +91-731-2499888, 2904488 Page 1 of 41 THIS TENDER DOCUMENT REQUEST FOR PROPOSAL FOR THE ALLOTMENT OF ADVERTISING RIGHTS ON IBUS (BRTS INDORE) BUS-SHELTERS, ALONG BRT RAILINGS VIA LOLLIPOPS, UNIPOLES, KIOSKS ON STREET LIGHT POLES, , FOR A PERIOD OF 5 YEARS. HAS BEEN ISSUED BY THE MANAGING DIRECTOR, ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE TO________________________________________________________ ON DATE______________, ON RECEIPT OF RS. 10,000/- (RS. FIVE THOUSAND ONLY) BY DEMAND DRAFT NO...........................DATED...................................... (RECEIPT NO. ________________________________________________________________) CHIEF EXECUTIVE OFFICER, ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE Page 2 of 41 DISCLAIMER FOR TENDER DOCUMENT ATAL INDORE CITY TRANSPORT SERVICES LIMITED (herein after called the Authority) has prepared this document solely to assist prospective Bidders in making their decision of whether or not to bid. While Authority has taken due care in the preparation of information contained herein and believes it to be accurate, neither the Authority or any of its authorities or agencies nor any of their respective officers, employees, agents or advisors gives any warranty or make any representations, express or implied as to the completeness or accuracy of the information contained in this document or any information which may be provided in association with it. This information is not intended to be exhaustive and interested parties are required to make their own inquiries that it may require in order to submit this bid. The information is provided on the basis that it is non– binding on Authority, any of its authorities or agencies or any of their respective officers, employees, agents or advisors. Authority reserves the right not to proceed with the bidding process at any stage without assigning any reasons thereof, or to alter the timetable reflected in this document or to change the process or procedure to be applied. It also reserves the right to decline to discuss the bid further with any party submitting a bid. No reimbursement of cost of any type will be paid to persons or entities submitting the Bid. The Tender document is available for bidding. The bidder has to submit through Demand Draft/Pay Order or by cash a sum of Rs. 10,000/- in favour of ‘Atal Indore City Transport Services Limited, Indore’, towards cost of Tender Document. Earnest Money amounting to Rs. 20,00,000 (Rupees Twenty Lakhs only) is also to be deposited at the time of submission of tender documents. The bidders are requested to continuously update themselves through AICTSL website (http://www.citybusindore.com/showtender.aspx) for all updates on the tender such as addendums, replies to queries, postponement of tender schedules etc. No claims or compensation will be entertained on account of the bidder having not read/noticed the updates, etc. For further information, bidders can also contact the CEO, AICTSL. Page 3 of 41 Page 4 of 41 Tender terms and conditions will be according to the department. Instructions regarding website are as follows:- i) For participation in e-tendering module for any department, it is mandatory for prospective bidders to get registration on website www.mpeproc.gov.in . Therefore, it is advised to all prospective bidders to get registration by making on line registration fees payment at the earliest. ii) Tender documents can be purchased only online and downloaded from website www.mpeproc.gov.in by making online payment for the tender documents fee. iii) Service and gateway charges shall be borne by the bidders. iv) Since the bidders are required to sign their bids online using class – III Digital Signature Certificate, they are advised to obtain the same at the earliest. v) For further information regarding issue of Digital Signature Certificate, the bidders are requested to visit website www.mpeproc.gov.in . Please note that it may take upto 7 to 10 working days for issue of Digital Signature Certificate. Department will not be responsible for delay in issue of Digital Signature Certificate. vi) If bidder is going first time for e-tendering, then it is obligatory on the part of bidder to fulfil all formalities such as registration, obtaining Digital Signature Certificate etc. well in advance. vii) Bidders are requested to visit our e-tendering website regularly for any clarification and / or due date extension. viii) Bidder must positively complete online e-tendering procedure at www.mpeproc.gov.in ix) Department shall not be responsible in any way for delay /difficulties /inaccessibility of the downloading facility from the website for any reason whatever. x) For any type of clarification bidders can / visit www.mpeproc.gov.in and held desk contract no. 18002588684 Mail id : [email protected] Support timings: Monday to Saturday from 10:00 AM to 7:00 PM. xi) Interested bidders may attend the free training programme in Bhopal at their own cost. For further query please contact help desk. xii) The bidder who so ever is submitting the tender by his Digital Signature Certificate shall invariably upload the scanned copy of the authority letter as well as submit the copy of same in physical form with the offer of particular tender. Page 5 of 41 Cost of Document Rs. 10,000/- (Non refundable) Demand Draft should be drawn on any Scheduled commercial bank in favour of “Atal Indore City Transport Services Limited, Indore”. Do not tamper, alter or change the contents of the document. If at any time it is found that the document has been tampered, altered, modified or changed, necessary applicable action, including legal will be taken against the said party, besides forfeiture of all submissions to Atal Indore City Transport Services Limited, Indore. INSTRUCTIONS TO BIDDERS 1. Bidders are to quote their rates as mentioned in Performa of financial bid Annexure 4. 2. Bidders are required to read carefully the contents of this document. 3. Bidders are to complete the tender form and provide all the other documents/information in sufficient detail. The completed tender application form and other documents must be prepared and submitted in original, and must be so marked. 4. All documents must be in English language and each page of the Tender Application Form must be duly completed. Each page of the tender document must be signed, numbered & stamped as a token of acceptance of the terms & conditions of the Contract. Any unsigned and unstamped document will not be considered. 5. Only the successful bidder will be informed of the result. The bidder hereby acknowledges and agrees that AICTSL will not be obliged to discuss any aspect of the tender process. 6. Bidders should note clearly the last date and time of submittal of the tender applications. No late or delayed applications will be accepted. Bidders are reminded that no supplementary material will be entertained by AICTSL. However AICTSL may, if necessary, at its sole discretion ask for any clarification regarding the submitted tender and/or other documents. 7. Bidders and/or successful bidder who are/is found to have made any misleading or false representations in the tender including any statements, attachments, document, Performa’s & annexure submitted as proof of the requirements, shall be disqualified. 8. The successful bidder shall have to ensure the following within 15 days of issue of letter of acceptance to avoid cancellation of acceptance. I. Performance guarantees which is 10% of the Gross License Value of the Successful bidder. II. Advance payment of 40% of the Gross License Value of the year of the Successful bidder. Page 6 of 41 DIRECTIONS TO THE BIDDERS REGARDING ADVERTISING MEDIA 1. The bidders shall quote the Gross License Value (GLV) for each of the corridor (defined in Section 1 clause 1.3 of this document) that they would like to bid for, separately. 2. The successful bidder after the receipt of Letter of Acceptance from AICTSL shall pay 40% of the GLV of the year quoted to AICTSL. This payment shall be mandatory. Proportion of GLV to be Deadline for payment of GLV of one year paid 40% of the yearly After issue of Letter of Acceptance from AICTSL, and strictly before signing quoted amount of the agreement 30% of the remaining Just after the 5 months after the agreement signing date. amount 30% of the remaining After the 4 months of the second payment of the year. 3. The advertising structures / media shall be structurally sound and maintained in good and properly secured condition. 4. The licensee shall be responsible for any injury or damage caused to or suffered by any person or property arising out of or relating to the advertising structures and the consequential claim or claims shall be borne by the licensee who will also indemnify and safeguard the AICTSL in respect of any such claim or claims. The successful bidder shall submit Risk Insurance Policies (including third party liability) safeguarding any kind of injury or damage arising out of the structures / media entire contract period signing of the agreement. Page 7 of 41 TABLE OF CONTENTS SECTION 1: PROJECT
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