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EBRSC 25 February 2019

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EBRSC 25 February 2019 EASTERN BAY ROAD SAFETY COMMITTEE MONDAY, 25 FEBRUARY 2019 AGENDA Meeting to be held in the Council Chambers, Civic Centre, Commerce Street, Whakatāne at 1:00 pm Steph O'Sullivan CHIEF EXECUTIVE 20 February 2019 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Conflicts of Interest ................................................................................... 4 4 Eastern Bay Road Safety Committee - Joint Committee Agreement ............ 4 5 Presentation ............................................................................................ 10 6 Confirmation of Minutes ......................................................................... 11 6.1 Minutes Eastern Bay Road Safety Committee 26 November 2018 ............................................ 11 7 Reports ................................................................................................... 17 7.1 Eastern Bay Road Safety Activity Report 1 October to 31 December 2018 ................................ 17 7.1.1 Appendix 1 Communications Activity Report for EBRSC – 1 October to 31 December 2018 ................................................................................................................................. 22 7.2 NZTA Report - February 2019 ................................................................................................... 23 7.3 Whakatāne District Council Road Safety Report ....................................................................... 27 7.3.1 Appendix 1 - TAIC Report on Road/Rail Fatality - Lambert Road ..................................... 30 7.4 Police Report ........................................................................................................................... 75 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA 1 Membership 1 Membership Membership: Councillor Haki McRoberts - Ōpōtiki District Council (1 elected member) - Chairperson Councillor Alison Silcock - Whakatāne District Council (1 elected member) with Councillor Gerard van Beek as alternate Councillor Rex Savage - Kawerau District Council (1 elected member) Councillor Bill Clarke - Bay of Plenty Regional Council (1 elected member) Marceli Davison - NZTA (1 representative) with Alex Jeffcoat as alternate member Sergeant Ray Wylie - New Zealand Police (1 representative) Dave Cox - Road Transport Association NZ (1 representative) Jessica Davis - ACC (1 representative) 2 Apologies At the time of compiling the agenda an apology was received from J Davis (ACC) . 3 Conflicts of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have. 4 Eastern Bay Road Safety Committee - Joint Committee Agreement 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA 4 Eastern Bay Road Safety Committee - Joint Committee Agreement (Cont.) EASTERN BAY ROAD SAFETY COMMITTEE JOINT COMMITTEE AGREEMENT PURPOSE Clause 30A of Schedule 7 of the Local Government Act 2002 (LGA 2002) requires that an agreement be entered into by the Parties specifying the number of members each Party may appoint to the joint committee; how the chairperson and deputy chairperson are to be appointed; the terms of reference of the joint committee; what responsibilities (if any) are to be delegated to the joint committee by each Party; and how the agreement may be varied. This Agreement sets out each of these matters as required by the LGA 2002. The Eastern Bay Road Safety Committee has been established to provide strategic direction, oversight and leadership to ensure Eastern Bay roads are increasingly free of death and serious injury. INTERPRETATION Agreement means this agreement with its Appendix including any variations entered into from time to time. Joint Committee means the Eastern Bay Road Safety Committee Party means the Kawerau District Council, Ōpōtiki District Council, Whakatāne District Council and Bay of Plenty Regional Council being a joint committee of each of these Councils established under the Local Government Act 2002. Terms of Reference means the terms of reference for the Eastern Bay Road Safety Committee Joint Committee set out in Appendix 1. NUMBER OF MEMBERS The number of members that each Party may appoint to the Joint Committee is set out in the Terms of Reference. A536798 Page 1 of 5 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA 4 Eastern Bay Road Safety Committee - Joint Committee Agreement (Cont.) CHAIRPERSON AND DEPUTY CHAIRPERSON The process for the appointment of the Chairperson and Deputy Chairperson is set out in the Terms of Reference. TERMS OF REFERENCE The Terms of Reference for the Joint Committee are set out in Appendix 1. DELEGATIONS The Eastern Bay Road Safety Committee’s role is essentially to provide an interagency response to local, regional and national road safety strategies, and in particular, will seek to achieve the Eastern Bay’s road safety objective. The Joint Committee’s delegations are set out in the Terms of Reference. The Joint Committee has all the powers necessary to enable it to carry out its functions. VARIATIONS This Agreement (including the Terms of Reference) may be varied by mutual agreement of the Parties at any time. Any agreement to vary the Agreement shall be recorded in writing, signed by the parties and attached to this document. A536798 Page 2 of 5 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA 4 Eastern Bay Road Safety Committee - Joint Committee Agreement (Cont.) Appendix 1 Terms of Reference Eastern Bay Road Safety Committee Objective To provide strategic direction, oversight and leadership to ensure Eastern Bay roads are increasingly free of death and serious injury. Aims Safer Journeys, the New Zealand Road Safety Strategy, highlights the need to work across all elements of the road system (roads, speeds, vehicles and road use) and advocates that everyone has a responsibility for road safety. The aim of the Eastern Bay Road Safety Committee (EBRSC) is to support, monitor and advocate for road safety in the Eastern Bay. It will do this through coordinating the work of all the Eastern Bay agencies that have a road safety function to ensure the Safer Journey’s ‘safe systems’ approach is achieved. The Committee will support road safety in the Eastern Bay by: . Ensuring that all funders and stakeholders maintain an agreed vision and purpose; . Providing leadership in planning and development of road safety programmes, plans and initiatives; . Supporting each of the key actions within the Road Safety Implementation and Action Plans; . Contributing to the preparation of local, regional or national strategies and plans as appropriate; . Overviewing the implementation of the Road Safety Action Plan by monitoring progress, evaluating and providing feedback and direction to member agencies; . Raising the profile of road safety initiatives within member organisations and within the wider community; . Providing networking and information sharing opportunities, with regular reporting by member organisations to the Committee on projects and priorities; . Supporting community led road safety initiatives if they can be demonstrated to contribute to Eastern Bay road safety objectives; A536798 Page 3 of 5 7 WHAKATĀNE DISTRICT COUNCIL MONDAY, 25 FEBRUARY 2019 Eastern Bay Road Safety Committee - AGENDA 4 Eastern Bay Road Safety Committee - Joint Committee Agreement (Cont.) Principles The Committee will work to: . enhance mutual benefit and create a common purpose; . commit appropriate resources including time, skill and expertise; . encourage participation of all members; . think strategically and innovatively; and . provide leadership and oversight. While it is recognised that each member brings a particular perspective, members will be expected to act in the best interests of road safety and all people in the Eastern Bay of Plenty region in achieving the above aims. All members must agree to support the terms of reference. The Chairperson and Deputy Chairperson of the Committee will be Chairperson appointed by the EBRSC at the first meeting of the new three year planning term for a term of three years. The EBRSC will be composed of no more than 10 core members. Membership Members of the EBRSC will be selected by the individual organisations. Members will be eligible for reappointment, which will coincide with the local government election cycle Each appointment will be for a term of approximately three years. Committee membership will be made up of representatives from the following organisations: Whakatāne District Council (1 elected member) Kawerau District Council (1 elected member) Ōpōtiki District Council (1 elected member) Bay of Plenty Regional Council (1 elected member) NZTA (1 representative) New Zealand Police (1 representative) Road Transport Association NZ (1 representative) ACC (1 representative) Other members can be co-opted to the group for specific periods to assist the work of the EBRSC as necessary but will not have voting rights The members may nominate
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