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Notice of a Regular Meeting of the Board of Directors Montgomery County Hospital District

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Notice of a Regular Meeting of the Board of Directors Montgomery County Hospital District NOTICE OF A REGULAR MEETING OF THE BOARD OF DIRECTORS MONTGOMERY COUNTY HOSPITAL DISTRICT Notice is hereby given to all interested members of the public that the Board of Directors of Montgomery County Hospital District will hold a regular meeting as follows: Date: July 28, 2020 Time: 4:00 P.M. Place: MONTGOMERY COUNTY HOSPITAL DISTRICT ADMINISTRATIVE BUILDING 1400 SOUTH LOOP 336 WEST CONROE, MONTGOMERY COUNTY, TEXAS 77304 The Governor of Texas has issued an Executive Order with guidelines for the temporary suspension of certain portions of the Texas Open Meetings Act in order to avoid social gatherings of more than 10 people during the COVID-19 pandemic. As a result, persons wishing to monitor the meeting of the MCHD Board of Directors may do so via a toll- free number. Members of the MCHD Board of Directors will be able to participate in the meeting via zoom/telephone conference. Instructions on accessing the meeting are as follows: Join Zoom Meeting https://us02web.zoom.us/j/86250129942?pwd=QWFscVBOcXROd2J6NmIwcVE3UW03QT09 Meeting ID: 862 5012 9942 Passcode: 727400 Dial by your location +1 346 248 7799 US (Houston) Any public comments need to be sent via email [email protected] no later than 2:00 p.m. on Tuesday July 28, 2020. This Notice in detail was posted at least 72 hours prior to the beginning of said meeting with the County Clerk’s Office and is on the Bulletin Board of the Courthouse and in the District’s Administrative Office. Subject: The agenda for such meeting shall include the consideration of, and if deemed advisable, the taking of action upon: 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Public Comment 6. Special Recognition NOTICE OF A REGULAR MEETING OF THE BOARD OF DIRECTORS MONTGOMERY COUNTY HOSPITAL DISTRICT - PAGE 1 Items Involving Visitors 7. Presentation of Investment report for quarter ending June 30, 2020. (Mr. Grice, Treasurer - MCHD Board) District 8. CEO Report to include update on District operations, strategic plan, capital purchases, employee issues and benefits, transition plans and other healthcare matters, grants and any other related district matters. 9. Presentation of HR Turnover Report. (Mr. Chance, Chair – Personnel Committee) 10. Consider and act on District Policies: (Mr. Chance, Chair – Personnel Committee) HR 25-102 Equal Opportunity Policy HR 25-110 Diversity Policy HR 25-314 Insurance for Retirees 11. Consider and act on personnel legal counsel agreement for The Strong Firm. (Ms. Whatley, Chairperson – MCHD Board) 12. Consider and act on appointment of Donna Daniel, Colleen Jarosek and Debra Walker employees of the District, as the Custodian of Records and agents to the Board Secretary to perform the duties related to the conduct of the Election and the maintenance of records of the Election in November 3, 2020, under the Texas Election Code. (Mrs. Wagner, Secretary – MCHD Board) 13. Consider and act on approval of the calendar for the November 3, 2020 Election. (Mrs. Wagner, Secretary – MCHD Board) 14. Consider and act on proposed Order for Montgomery County Hospital District Board of Directors election on November 3, 2020, for the position of Director Precinct 1, Director Precinct 2, Director At Large Position 1, and Director At Large Position 3. (Mrs. Wagner, Secretary – MCHD Board) 15. Consider and act on contract with Elections Administrator Suzie Harvey for administration of the November 3, 2020 Election. (Mrs. Wagner, Secretary – MCHD Board) 16. Consider and act on authorizing the District Staff to negotiate and execute an agreement for a joint election with any and all appropriate governmental bodies who may hold an election concurrent with the District’s November 3, 2020 Election. (Mrs. Wagner, Secretary – MCHD Board) Emergency Medical Services 17. Chief of EMS Report to include updates on EMS staffing, performance measures, staff activities, patient concerns, transport destinations, emergency preparedness and fleet. 18. Consider and act on the ePCR RFP. (Mr. Spratt, Chair – EMS Committee) Operations and Health Care Services 19. COO Report to include updates on facilities, radio system, materials management, community paramedicine, and IT. 20. Consider and act on approval of annual Phone System software support and maintenance. (Ms. Whatley, Chair – PADCOM Committee) 21. Consider and act on Texas DIR copier contract with Stewart Organization. (Ms. Whatley, Chair - PADCOM Committee) 22. Health Care Services Report to include regulatory update, outreach, eligibility, service, utilization, community education, clinical services, epidemiology, and emergency preparedness. 23. Consider and act on ratification of contracts with additional network providers for indigent care. (Mrs. Wagner, Chair – Indigent Care Committee) 24. Consider and act on Healthcare Assistance Program claims from Non-Medicaid 1115 Waiver providers. (Mrs. Wagner, Chair-Indigent Care Committee) 25. Consider and act on ratification of voluntary contributions to the Medicaid 1115 Waiver program of Healthcare Assistance Program claims. (Mrs. Wagner, Chair – Indigent Care Committee) NOTICE OF A REGULAR MEETING OF THE BOARD OF DIRECTORS MONTGOMERY COUNTY HOSPITAL DISTRICT - PAGE 2 Finance 26. Presentation of preliminary Financial Report for nine months ended June 30, 2020 – Brett Allen, CFO, report to include Financial Summary, Financial Statements, Supplemental EMS Billing Information, and Supplemental Schedules. 27. Consider and act on Banking and Investment Policy. (Mr. Grice, Treasurer – MCHD Board) 28. Consider and act upon recommendation for amendment(s) to the budget for fiscal year ending September 30, 2020. (Mr. Grice, Treasurer - MCHD Board) 29. Consider and act on payment of District invoices. (Mr. Grice, Treasurer – MCHD Board) 30. Consider and act on salvage and surplus. (Mr. Grice, Treasurer – MCHD Board) Other Items 31. Secretary’s Report - Consider and act on minutes for the June 23, 2020 Regular BOD meeting. (Mrs. Wagner, Secretary - MCHD Board) 32. Convene into executive session pursuant to section 551.072 of the Texas Government code to discuss real estate property including but not limited to construction and renovation of 811 W. Semands, Station 15 and any other related matters. (Ms. Whatley, Chair – PADCOM Committee) 33. Reconvene from executive session and take action as necessary on real estate property including not limited to construction and renovation of 811 W. Semands, Station 15 and any other related matters. (Ms. Whatley, Chair – PADCOM Committee) 34. Adjourn. ____________________________ Sandy Wagner, Secretary The Board will announce it will convene into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The Board of Directors may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any item on this agenda. NOTICE OF A REGULAR MEETING OF THE BOARD OF DIRECTORS MONTGOMERY COUNTY HOSPITAL DISTRICT - PAGE 3 QUARTERLY INVESTMENT REPORT For the Quarter Ended June 30, 2020 Prepared by Valley View Consulting, L.L.C. The investment portfolio of Montgomery County Hospital District is in compliance with the Public Funds Investment Act and the Montgomery County Hospital District Investment Policy. Chief Executive Officer Chief Financial Officer Treasurer, MCHD Board Investment Officer, Investment Officer, Investment Officer, Montgomery County Hospital District Montgomery County Hospital District Montgomery County Hospital District Disclaimer: These reports were compiled using information provided by the Montgomery County Hospital District. No procedures were performed to test the accuracy or completeness of this information. The market values included in these reports were obtained by Valley View Consulting, L.L.C. from sources believed to be accurate and represent proprietary valuation. Due to market fluctuations these levels are not necessarily reflective of current liquidation values. Yield calculations are not determined using standard performance formulas, are not representative of total return yields and do not account for investment adviser fees. Quarter End Results by Investment Category: March 31, 2020 June 30, 2020 Asset Type Book Value Market Value Book Value Market Value Ave. Yield DDA $ 1,707,363 $ 1,707,363 $ 3,450,198 $ 3,450,198 0.74% MMA/MMF/LGIP 38,869,411 38,869,411 29,974,925 29,974,925 0.50% CD/Security 16,251,460 16,251,460 16,147,467 16,147,467 1.42% Totals $ 56,828,234 $ 56,828,234 $ 49,572,590 $ 49,572,590 0.82% Current Quarter Portfolio Performance: (1) Fiscal Year-to-Date Portfolio Performance: (2) Average Quarterly Yield 0.82% Average Quarter End Yield 1.35% Rolling Three Month Treasury 0.14% Rolling Three Month Treasury 0.97% Rolling Six Month Treasury 0.67% Rolling Six Month Treasury 1.28% TexPool 0.22% TexPool 0.95% Interest Revenue (Unaudited) Quarterly Interest Earnings $ 117,874 Fiscal YTD Interest Earnings $ 537,904 (1) Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank, pool, and money market balances. (2) Fiscal Year-to-Date Average Yields - calculated using quarter end report yield and adjusted book values and does not reflect a total return analysis or account for advisory fees. Economic Overview 6/30/2020 The Federal
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