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March 2014 News Digest

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March 2014 News Digest News Digest™ March 2014 The Premier Organization for Municipal Clerks Since 1947 We’re looking forward to seeing you in Milwaukee! Visit the Milwaukee Zoo, a place where everyone can laugh and learn - it’s a place to be amazed and inspired — a place where nature and wonder meet! 2014-2017 Board Candidates on page 36 Humboldt penguins mate for life. They are extremely social animals and are often found in groups. They are also great swimmers and can reach speeds up to 20 miles per hour. Macaque Monkey Island Outdoor Elephant Exhibit IIMC STAFF DIRECTORY BOARD OF DIRECTORS News Digest™ ADMINISTRATION PRESIDENT • Executive Director Marc Lemoine, MMC, Winnipeg, Manitoba, Canada Professionalism [email protected] In Local Government Chris Shalby [email protected] PRESIDENT ELECT Through Education Brenda K. Young, MMC, Nashville, Indiana Volume LXV No. 3 ISSN: 0145-2290 • Office Manager [email protected] Denice Cox VICE PRESIDENT March 2014 [email protected] Monica Martinez Simmons, MMC, Seattle, Washington Published 11 times each year the News Digest • Finance Specialist [email protected]> is a publication of The International Institute of Municipal Clerks Janet Pantaleon IMMEDIATE PAST PRESIDENT 8331 Utica Avenue, Suite 200 [email protected] Brenda M. Cirtin, MMC, Springfield, Missouri Rancho Cucamonga, CA 91730 [email protected] • Administrative Assistant Chris Shalby, Publisher Maria E. Miranda [email protected] DIRECTORS - 2014 EXPIRATION [email protected] Vincent Buttiglieri, MMC -- II, Township of Ocean, New Jersey Emily Maggard, Editor EDUCATION [email protected] Telephone: 909/944-4162 • (800/251-1639) Mary J. Kayser, MMC - IV, Garland, Texas • Associate Director of Education FAX: (909/944-8545) [email protected] E-mail: [email protected] Roxanne Schneider, MMC - VI, Dysart, Iowa • Communications Coordinator [email protected] Founded in 1947, IIMC has more than 60 years of experience Kittie Kopitke, MMC - VII, Streamwood, Illinois improving the professionalism of Municipal Clerks. IIMC has more than 9,500 members representing towns, small • Verification Specialist [email protected] Donna Geho, CMC -- VIII, Glenrock, Wyoming municipalities and large urban jurisdictions of more than Ashley Carroll [email protected] several million people. [email protected] A portion of your annual membership dues goes toward Gail E. Pomroy, MMC -- X, Conception Bay South, NF, Canada publishing and distributing the monthly News Digest. MEMBERSHIP [email protected] • Director of Member Services Samantha Shippen, CMC -- XI, Seaford, East Sussex, UK Janis Daudt [email protected] IIMC is affiliated with 49 U.S., & Nine Canadian Associations. [email protected] National affiliations: DIRECTORS - 2015 EXPIRATION • Member Services Representative • ATAM (Portugal) • JOSZ (Hungary) Shawn Cullinane, MMC - I, Lindenhurst, New York Tammy Schultz • IAM (Israel) • SLCC (England) [email protected] • UDITE (Europe) • VVG (The Netherlands) [email protected] Kelly J. Lovette, MMC -- III, Goose Creek, South Carolina • IMASA (South Africa) • SOLAR (Scotland) Accounting & Association [email protected] • NAMCB (Bulgaria) • ADSO (England) • Software Group Patty Dupuis, MMC - IV, Breaux Bridge, Louisiana [email protected] Pilar Archer Inside… Terri Kowal, MMC - V, Auburn Hills, Michigan President’s Message .................................................................................3 [email protected] [email protected] Going to the IIMC Annual Conference in Milwaukee? ...............................4 Linda Rappe, MMC - VI, Kasson, Minnesota Computerized Business Solutions 45th Annual Municipal Clerks Week .........................................................5 [email protected] • Doug Griffith The Etiquette of Email ..............................................................................6 Lana McPherson, MMC - VII, De Soto, Kansas Flag Etiquette ...........................................................................................8 [email protected] [email protected] How One Agency Handled a Tragedy as it Unfolded Live on Twitter........10 Joann Tilton, MMC - IX, Manteca, California Satellites Show ‘Total” California Water Storage at Near-Decade Low ....11 [email protected] New Jersey Program Marks Cars for Emergency Responders ..................12 Rural Canadian Town Offers ‘Google-Fast’ Broadband Service ................14 Jaap Paans, MMC - XI, Rotterdam, the Netherlands How Boulder, Colorado, Prepared for ‘Torrential’ Rainfall ........................16 [email protected] Government Needs to Rethink How They Attract IT Talent ......................20 Ninety Years and Counting: A Short History of the Winter Games ...........21 DIRECTORS – 2016 EXPIRATION Conference Spread .................................................................................22 Paul Bergeron, MMC, I, Nashua, New Hampshire CDC Report Flu Hit Younger Peope Particularly Hard This Season ............24 [email protected], Los Angeles Recognized for Leadership in Kimberley Rau, MMC – II, Laurel, Maryland Energy Efficiency, Better Building Challenge ....................................26 [email protected] Creating Sustainable Infrastructure in the Face of Extreme Weather ......28 Lynnette Ogden, MMC – III, Millport, Alabama PSO Offers Enhanced Wind Choice Program............................................30 Salary and severance disclosure set bar for openness .............................32 [email protected] Accountability Doesn’t Stop With Leadership, It Starts There ..................33 Lanaii Benne, MMC – V, Franklin, Tennessee West Virginia Creek Runs Black After Catastrophic Coal Slurry Spill ........34 [email protected] Candidates for the 2014-2017 IIMC Board of Directors ...........................36 Nancy Vincent, MMC – VIII, Thornton, Colorado 2014 Annual Conference Education Highlight ........................................40 www.iimc.com [email protected] Conference Discount Program & Membership Alice Attwood, CMC – IX, Tonasket, Washington Copyright 2014 by the Incentive Offer Plenty of Savings ......................................................41 [email protected] IIMC Registration Form • Delegate Information ......................................42 International Institute of Municipal Clerks. Karla Graham, MMC – X, North Vancouver, BC, Canada Calendar of Events .................................................................................44 All rights reserved. [email protected] 2 March 2014 IIMC News DigestIIMC President’s Message Marc Lemoine, MMC IIMC President, 2013-2014 Like many non-profit organizations, IIMC has a from Parkland County, Alberta; and Debi Wilcox from two-pronged governance model. The administration side Whitby, Ontario. In Region XI, there are two candidates, consists of IIMC’s seven professional staff members led both from the United Kingdom: Bruce Poole, MMC, from by our Executive Director, Chris Shalby. The policy side Somerset and Samantha Shippen, CMC, from the Town of consists of a Board of Directors with 22 Directors from Seaford. Ballots were distributed via email to members each of IIMC’s 11 geographic Regions along with four in Region X and Region XI. If you are in Region X or Executive Committee members. The Board sets policy XI and have not received a ballot, please contact IIMC’s and provides organizational leadership and guidance. Director of Member Services, Janis Daudt, by email at Board members serve a three-year term, with positions [email protected] or by phone at 909-944-4162. Please staggered; therefore, every year we have the sad task of remember that it is your Organization, and it only stays saying goodbye to one-third of our board members. But, strong if you participate, so don’t forget to vote. we also have the happy task of welcoming brand new, Before I conclude my message, allow me to extend a eager recruits to one-third of these positions. While new warm IIMC greeting (“Welkom bij IIMC!”) to our 464 terms don’t start until the May Annual Conference, we new IIMC members from the VvG, the Dutch Clerks do know the incoming board members in five of those Association in the Netherlands. The VvG is the first Regions since there was only one candidate per vacancy IIMC Region XI Association to sign on under the bulk in these Regions. membership format; whereby, the Association pays You will find biographical information on each the IIMC annual dues for all of its members. The VvG candidate in this issue. At this time and in this column, believes in the value of IIMC membership, and this I would like to congratulate our newest board members: strategy provides their members with first-hand expe- Region II – Drew Pavlica, MMC, Garfield, New Jersey; rience of the benefits and advantages IIMC provides. Region IV - Mary Ann Hess, MMC, Laurel, Mississippi; My thanks go out Arjan Oudbier, Chairman of the VvG Region VI — Anne Uecker, MMC, St. Francis, Wisconsin; from Apeldoorn and Jaap Paans, MMC, IIMC Region XI Region VII – Denise Chisum, Lee’s Summit, Missouri; Board of Director from Rotterdam, both of whom were Region VIII – Reneé Cantin, MMC, Alamogordo, New instrumental in establishing this exciting partnership Mexico. And, a special congratulations to my good between IIMC and the VvG. I am excited for the future friend, Vincent Buttiglieri, MMC, from the Township for I believe that this will be the first of many such of Ocean in beautiful New Jersey. Vinnie
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