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Download the Agenda THE RUGBY BOROUGH COUNCIL You are hereby summoned to attend the ANNUAL MEETING of the Rugby Borough Council, which will be held in the TOWN HALL, RUGBY, on Thursday 20th May 2010 at 11.00 am. A G E N D A PART 1 – PUBLIC BUSINESS 1. Apologies for absence. 2. To elect a Mayor for the ensuing year. (Following this the Mayor will make a declaration of acceptance of office). 3. To appoint a Deputy Mayor for the ensuing year. (Following this the Deputy Mayor will make a declaration of acceptance of office). 4. Vote of thanks to the retiring Mayor. 5. Vote of thanks to retiring Councillors 6. Mayor’s announcements. 7. To receive the report of the Returning Officer on the Rugby Borough Council Election on 6th May 2010. 8. Constitutional Arrangements and Allocation of Seats to Party Groups 2010/11. To receive and consider the report of the Deputy Chief Executive. 9. Appointments to Outside Bodies 2010/11 – By Virtue of Office and Miscellaneous Appointments. To receive and consider the report of the Deputy Chief Executive. PART 2 – EXEMPT INFORMATION There is no business involving exempt information. DATED THIS 12th day of May 2010 Deputy Chief Executive To: The Mayor and Members of Rugby Borough Council AGENDA ITEM 7 RUGBY BOROUGH COUNCIL REPORT OF THE ACTING RETURNING OFFICER BOROUGH COUNCIL ELECTION Date : 6th May 2010 Ward Candidates Description Votes Cast Admirals Steven William Birkett The Labour Party Candidate 1,095 Electorate 5,251 Tom Hardgrave Liberal Democrat 795 Seats 1 % Poll 71.79 Steve Laffy Green Party 117 Michael Thomas Stokes The Conservative Party Candidate 1,745 ELECTED Avon & Swift Patrick Joyce The Labour Party Candidate 490 Electorate 2,159 Helen Barbara Walton The Conservative Party Candidate 1,049 ELECTED Seats 1 % Poll 72.94 Benn Christopher Pacey-Day The Conservative Party Candidate 727 Electorate 4,528 Ted Pallot Liberal Democrat 797 Seats 1 % Poll 61.29 Paul David Sandison Green Party 225 James Masih Shera The Labour Party Candidate 983 ELECTED Bilton Joy Ellen Faulkner Green Party 91 Electorate 4,113 Hilda Esme Fletcher Liberal Democrat 745 Seats 1 % Poll 77.95 Christine Ann Mavrakis The Labour Party Candidate 760 Lisa Anne Parker The Conservative Party Candidate 1,577 ELECTED Brownsover North David Dick Cranham The Conservative Party Candidate 1,423 ELECTED Electorate 4,647 Heidi Thomas Liberal Democrat 848 Seats 1 % Poll 67.38 Mary Jean Webb The Labour Party Candidate 810 Brownsover South Andy Coles The Labour Party Candidate 648 ELECTED Electorate 3,053 Matthew Charles Faulkner Green Party 91 Seats 1 % Poll 55.69 Belinda Jane Garcia Maures The Conservative Party Candidate 602 Jess Upstone Liberal Democrat 329 Caldecott Deepah Brojomohun The Conservative Party Candidate 898 Electorate 4,137 Philip Charles Godden Green Party 111 Seats 1 % Poll 70.44 Katherine Mary King The Labour Party Candidate 604 Bill Lewis Liberal Democrat 1,267 ELECTED Dunchurch & Knightow Robin Aird Liberal Democrat 1,557 Electorate 4,789 Doreen Cox The Labour Party Candidate 352 Seats 1 % Poll 79 Mike Galsworthy The Conservative Party Candidate 1,798 ELECTED George Houguez Green Party 64 Earl Craven & Wolston Tom Day The Conservative Party Candidate 1,907 ELECTED Electorate 4,697 Doug Hodkinson The Labour Party Candidate 1,184 Seats 1 % Poll 73.53 Ellie Roderick Green Party 327 Eastlands Paul Michael Samuel Newsome The Conservative Party Candidate 861 Electorate 4,552 Owen Keir Richards The Labour Party Candidate 706 Seats 1 % Poll 75.02 Jerry Roodhouse Liberal Democrat 1,818 ELECTED Fosse Robert Charles Bevin The Labour Party Candidate 452 Electorate 2,974 Richard Frank Gunstone Liberal Democrat 548 Seats 1 % Poll 76.05 Rachel Elizabeth Watts The Conservative Party Candidate 1,242 ELECTED Hillmorton Kieren Brown The Labour Party Candidate 734 Electorate 4,222 Dave Elson Liberal Democrat 769 Seats 1 % Poll 72.07 Bill Sewell The Consertaive Party Candidate 1,516 ELECTED Lawford & Kings Newnham Sally Drayton Bragg The Conservative Party Candidate 966 ELECTED Electorate 2,761 John Anthon Slinger The Labour Party Candidate 413 Seats 1 % Poll 70.43 Patricia Wyatt Independent 540 New Bilton Dianna Hardgrave Liberal Democrat 697 Electorate 5,297 Ish Mistry The Labour Party Candidate 1,308 ELECTED Seats 1 % Poll 60.28 Edward Herbert Joce Palusinski The Conservative Party Candidate 942 Roy Leonard Sandison Green Party 200 Newbold James Edward Hotten Liberal Democrat 577 Electorate 4,654 Ray Kirby The Labour Party Candidate 1,194 ELECTED Seats 1 % Poll 59.85 Christopher Malthouse The Conservative Party Candidate 849 Peter Stephen Reynolds Green Party 136 Overslade Howard Mark Avis The Labour Party Candidate 875 Electorate 4,295 Matthew David Francis The Conservative Party Candidate 1,258 ELECTED Seats 1 % Poll 66.23 Laurence Stephen Goodchild Green Party 152 Beatrice Josephine O’Dwyer Liberal Democrat 541 Agenda Item 8 Report of Acting Chief Executive to Annual Council – 20th May 2010 Constitutional Arrangements and Allocation of Seats to Party Groups – 2010/11 1. Introduction Under the Council’s Constitution it falls to this meeting to approve the constitutional arrangements and the allocation of seats to party groups for this municipal year. As there have been borough council elections this year, the overall political composition of the council has changed slightly from last year. In addition, a new scrutiny committee, Crime and Disorder Committee, will be established with 7 seats for borough councillors and 2 for co-optees. Both of these factors affect the allocation of seats to the party groups under the proportional representation system. 2. Cabinet The Constitution requires the Council to appoint a Cabinet of between four and eight councillors. Cabinet will be chaired by the Leader of the Council who will, along with the Deputy Leader and the Cabinet Portfolio Holders, be appointed by the Council. The Cabinet is not subject to the proportional representation of party groups. Following discussions I have had with Group Leaders it is recommended that: (a) a Cabinet of 6 councillors be appointed; (b) Councillor Humphrey be appointed Leader of the Council; (c) Councillor Poole be appointed Deputy Leader of the Council; (d) the following councillors be appointed to the Cabinet with the portfolios indicated below: Councillor Mrs Timms – Economy, Development & Culture Councillor Wright – Resources & Corporate Governance Councillor Dr Mark Williams – Sustainable Environment Councillor Leigh Hunt – Sustainable Inclusive Communities The Leader and Deputy Leader will take specific responsibility for quality and performance. They will liaise with other portfolio holders and panel chairman. 3. Standards Committee .The Standards Committee comprises: three independent members, two of whom who will be its Chairman and Vice- Chairman six borough councillors three representatives of parish councils 1 Proportional representation does not apply to the Standards Committee. It has been agreed that each party group should have representation on the Committee, with two representatives from each party group and Councillors are recommended for appointment. It is also proposed that Cllrs Mike Galsworthy ,Vaughan Owen and Mrs Patricia Wyatt continue as representatives of the parish councils. The Council appointed Alan Stothard and Catherine Truelove as Independent Chairman and Vice Chairman of the Committee in 2007 for a term of three years. It is recommended that their appointments as chairman and vice chairman be confirmed for a further three years . In May 2008 Heather Thornton was appointed for a term of three years as the third independent member of the committee and it is recommended that her appointment be confirmed for the 2010/11 municipal year. 4. Audit Committee The Audit Committee consists of six non-Cabinet members, two of whom will be independent of the Council and who will be the Chairman and Vice Chairman. It is proposed, with Council’s agreement, to deal with its membership outside the proportional representation rules. It is proposed that four Councillors be appointed to the Committee as set out in the Appendix to the report, which will be circulated separately. It is also proposed that Paul Dudfield and John Eves continue in their roles as chairman and vice chairman respectively of the Committee. 5. Overview and Scrutiny and Regulatory Committees It is for Council to decide what Overview and Scrutiny committees should be appointed. Following consultation with Group Leaders it is proposed to appoint the following four Overview and Scrutiny committees: Overview and Scrutiny Management Board Corporate Performance Committee Customer and Partnerships Committee Crime and Disorder Committee The Constitution provides for three Regulatory Committees – Planning Committee, Licensing and Safety Committee and the Appeals Committee. Their terms of reference are set out in the Constitution. Seats on the Overview and Scrutiny Committees and the Regulatory Committees must be allocated to reflect the proportional representation of party groups on the Council as a whole. Following discussions with Group Leaders it is recommended that the Overview and Scrutiny Committees and Regulatory Committees have the seats indicated below which reflect the division of seats following the review of scrutiny that took place in the summer of 2008 : 2 OSMB 9 seats Corporate Performance Committee 9 seats Crime and Disorder Committee 9 seats Customer and Partnerships Committee 9 seats Planning Committee 12 seats Licensing and Safety Committee 15 seats Appeals Committee
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