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Consent Agenda Item 1 Fiscal Standard Report

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Consent Agenda Item 1 Fiscal Standard Report CONSENT AGENDA ITEM 1 FISCAL STANDARD REPORT ST. MARY'S COUNTY METROPOLITAN COMMISSION SECURITIES REPORT March 2021 AVERAGE DAILY MONTH ENDING PERCENT INTEREST BALANCE OF BANK RATE BANK STATEMENT TOTAL ICS Demand Checking 0.15% $ 20,520,813 50.24% MD LGIP 0.052% $ 9,822,863 24.05% CDARS 0.53% $ 10,500,000 25.71% TOTAL $ 40,843,676 100% Patricia Stiegman Prepared for Commission Meeting on: May 25, 2021 Chief Financial Officer Interest Rates 2.400% 2.200% 2.000% 1.800% 1.600% MD LGIP 1.400% 1.200% WesBanco 1.000% CDARS 0.800% 0.600% ICS Demand 0.400% 0.200% 0.000% 2/2020 3/2020 4/2020 5/2020 6/2020 7/2020 8/2020 9/2020 10/2020 11/2020 12/2020 1/2021 2/2021 3/2021 Note: WesBanco waives approximately 40 basis points in fees per month. CDARS Program began March 2017 ICS Program Began January 2019 As of 11/30/20, WesBanco merged the Cash Management Account with our ICS Savings to create a ICS Demand Checking Account. FISCAL DEPARTMENT STATISTICS ‐ MARCH 2021 $7,000,000 $6,000,000 ACCOUNTS PAYABLE / PAYROLL $5,000,000 $4,000,000 March $3,000,000 $2,179,608 $2,000,000 March March $525,396 $26,986 $1,000,000 $‐ Accounts Payable Pcard Transactions Payroll LOAN DRAW'S March February January December November October September August July June May April MDE DHCD $‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 FISCAL DEPARTMENT STATISTICS ‐ MARCH 2021 EDU's ISSUED PER MONTH 180 160 140 120 100 80 60 40 20 0 FY2018 FY2019 FY2020 FY2021 BILLING CHANGES Back to Owner Change in Billing Settlement Statements 300 250 200 150 100 50 0 FISCAL DEPARTMENT STATISTICS ‐ MARCH 2021 Disconnects 2,000 Notifications Generated 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 APR '20 May'20 JUN '20 JUL '20 AUG '20 SEP '20 OCT '20 NOV '20 DEC '20 JAN '21 FEB '21 MAR '21 BOARD APPROVED BILLING ADJUSTMENTS $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $‐ FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 Procurement Report March 2021 Purchase Orders issued in FY 2021 140 120 100 80 60 FY2020 FY2021 40 20 0 Approved Contract Renewals: Contract Vendor/Contract Title/Description Number Generator Services and Rental 19-13-F Curtis Engine & Equipment Company, Incorporated Polymer 19-18-F SNF Polydyne, Incorporated Approved Change Orders: Marlay- Taylor Wastewater Treatment Plant Secondary Clarifier No.1, Project #8191SR Purchase Order Change Order Number 001 (DESIGN) Facilities Condition Assesment, Project #8181WS Purchase Order Change Order Number 002 (DESIGN) Informational Update: Purchase order B8-06950 issued to A. Morton Thomas in 2017 was increased in the amount of $3,000.00 as approved by the Executive Director 03/29/2021. Emergency Procurements: Vendor PO# Description Amount Flow Meter replacement for CHS Cross Company 21‐01230 $ 4,975.00 WWTP AB&H Excavating, Water Main reapir Rosewood 21‐01171 $ 5,000.00 Incorporated Terrace Cullison Excavating 21‐01249 Septage Hauling Services $ 4,000.00 Outback Porta Jon, 21‐01251 Septage Hauling Services $ 7,000.00 Incorporated Mike Bowes & Sons 21‐01252 Septage Hauling Services $ 2,500.00 Contracting Larry Hills & Sons 21‐01253 Septage Hauling Services $ 1,000.00 Excavating Cullison Excavating 21‐01263 Septage Hauling Services $ 3,000.00 TOTAL $ 27,475.00 St. Mary's County Metropolitan Commission 23121 Camden Way, California, MD 20619 Serving our customers since 1964 www.metcontorg Phone: 301-737-7400 Potable Water Distribution - Wastewater Collection / Treatment FAX: 391 -737-7459 MEMORANDUM DATE: July 20, 2017 TO: Metropolitan Commission Board Members FROM: Christy Hollander, PE Acting Chief Engineer VIA: George A. Erichsen, P.E. Executive Director RE: FOR Boulevard Water Main Phase 3 (#8173WM) Historical I Background information. The project includes infrastructure improvements relating to the St. Mary's County Department of Public Works & Transportation's (DPW&T) FDR Boulevard Extended (Neighborhood Connector) Phase 3 Roadway Project. The project will include installing new water lines for looping and relocation of some existing water lines and fire hydrants along FDR Boulevard, from the existing roadway at Chancellors Run Road to Pegg Road. Phase 3 consists of installation of approximately 9,750 linear feet of water mains and installation of approximately 15 fire hydrants. This project will be designed and constructed concurrently with DPW&T's road extension project. (Construction Phase Maps attached). Summary I Related information. The project will improve and relocate the existing water system to make way for the new roadway. The scope will include coordination with DPW&T on the design and specifications of their Road Project. MetCom's Phase 3A and 3B water system construction will start and should be completed concurrently with the work on the roadway. The proposed extent of the known water system work is generally shown on the five exhibits (attached). The water system work performed will include extending, upgrading, and relocating the existing mains, valves and fire hydrants. The project will require the design of new 8" and/or 12" ductile iron water lines to extend or replace the existing lines. The work will also provide several new valves and fire hydrants. DPW&T's roadway project design is approximately 80% complete with land acquisition underway. This project will be bid as a joint solicitation with the County as agreed upon in a Memorandum of Agreement (MOA) between the Commissioners of St. Mary's County (CSMC) and St. Mary's County Metropolitan. This MOA will be drafted in the near future and will be brought to the MetCom Board and CSMC for approval in the future. This joint solicitation helps to streamline the project by eliminating the need for two solicitations and to reduce potential conflicts between separate construction contractors. The design work will be piggy-backed on the design contract DPW&T currently has in place with A. Morton Thomas & Associates, Inc. (AMT). The prior approved design budget for phase 3A is $153,000 as listed on the CIB sheet (attached). The proposal dated July 3, 2017 (attached), from AMT proposes a design cost of $63,050 for the design of both 3A and 3B. This is under budget by $89,950 for just the 3A budget. Staff recommends the approval of the design contract to AMT, Inc., in the amount of $63,050. Timeline (past, present and future). A request for proposal was sent to AMT on June 17, 2017. AMT is the engineering firm that the County is using for the roadway design. The notice to proceed will be issued upon receipt of Board approval. The design should be complete, as stated in the proposal, by mid-November. Construction for phase 3A is scheduled to begin the summer of 2018 with 38 following in the summer of 2019. Previous Board actions. MetCom FY2017 CIB approval. Attachments Avl July 3, 2017 Ms. M. Christy Hollander, PE St. Mary's County Metropolitan Commission 23121 Camden Way California, MD 20619 Via E-mail: [email protected] Re: WATER MAIN DESIGN SERVICES FDR Boulevard Water Main Phase 3 Project No. 8173WM, Eighth Election District St. Mary's County, Maryland AMT File No. 17-0543.001 Dear Ms. Hollander, A. Morton Thomas and Associates, Inc. (AMT) is pleased to provide this proposal in accordance with the Request for Proposal dated June 17, 2017. Based on the information provided, the following summarizes the project elements: Total Length: 2275 feet of Water Main Relocation Total length (per size): • 6"/8" pipe (fire hydrant leads) — 200 feet • 8" pipe (main line) — 775 • 10" pipe (main line) — 150 feet • 12" pipe (main line) — 1150 feet Fire hydrant relocations/Installs: 5 total The design documents prepared by AMT for FDR Boulevard Extended, Phase 3 will be utilized for design of the water main related work to the extent possible. Some supplemental surveys and additional utility test holes will be required. The attached exhibit illustrates the area of supplemental surveying. The FDR plans will be modified as required to include the new limits of disturbance. The attached spreadsheet itemizes the fee for items 1-18 in the RFP. A separate and contingent fee for preparation of easement plats is provided (Item 8) This work will be completed concurrently with the design completion of the FDR Boulevard Extension documents. We have assumed a Mid-November completion date and will provide the concept, 50%, 95% and bid documents by that date. A detailed schedule will be provided after NTP at the pre-deqn consultation meeting. A. MORTON THOMAS AND ASSOCIATES, INC. WATER MAIN DESIGN SERVICES July 3, 2017 FDR Boulevard Water Main Phase 3 AMT File No. 17-0543.001 St. Mary's County, Maryland Page 2 The project will include installing new water lines for looping and relocation of some existing water lines and fire hydrants along FDR Boulevard, from the existing roadway at Chancellors Run Road to Pegg Road. This project will be designed and constructed concurrently with OPW&T's road extension project. The scope will include coordination with DPW&T on the design and specifications of their Road Project Phase 3A and 36. MetCom's Phase 3A and 3B water system construction will start and will be completed concurrently with work beginning on DPW&T's Phase 3A and 3B. MetCom's Phase 3A and 3B water design drawings will include the road and storm drain improvements to be constructed under DPW&T's Phase 3A and 3B, and will match the roadwork phases. Per the RFP, design services will include the following as edited by AMT: 1.
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