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Devonthink VERSION 2.8.11 DOCUMENTATION DEVONthink VERSION 2.8.11 DOCUMENTATION © 2001-2016 DEVONtechnologies TABLE OF CONTENTS Read me 4 Menus 30 The DEVONthink Personal advantage 4 The Application menu 30 Getting started 5 The File menu 31 System requirements 5 The Edit menu 33 Installing, updating, uninstalling 5 The Data menu 35 Version history 6 The Format menu 37 License agreement 12 The View menu 39 Credits 12 The Go menu 40 The Tools menu 41 Common tasks 15 The Window menu 42 Analyze text documents 15 The Services menu 42 Browse the Internet 15 The Help menu 42 Capture data from the web 16 The Dock menu 43 Catalog your Disks, CDs, and DVDs 16 Windows & panels 44 Catalog your photos and MP3 files 17 Collect text snippets and other valuable data 17 Main window 45 Index files on your hard disk 17 Document window 49 Manage your bookmarks 18 Search window 50 Take notes 18 Info panel 53 Write texts and outline projects 18 Document Properties 54 History 54 In & out 20 Groups & Tags 54 Drag and drop 20 Take Note 54 Importing and indexing 20 Log 54 Services 20 Activity 55 Dock menu 21 Preferences 55 Synchronizing 21 Database Properties 55 Extensions and bookmarklets 24 Assistant 56 Dashboard widget 25 Documents 58 Sorter 25 Capturing paper 27 General 58 Plain and rich texts 59 Formatted notes 61 Markdown texts 61 Web pages, HTML pages, feeds 62 Images and videos 63 PDFs 64 Office documents, email, and others 65 DEVONthink 2.8.11 Documentation, page 2 Drawers & sheets 67 Other Products 88 See Also & Classify 67 Overview 88 Smart group editor 68 DEVONthink 88 DEVONagent 88 Preferences 70 DEVONsphere 89 General 70 DEVONnote 89 Editing 71 Needful Things 89 Import 72 Appendix 90 Sorter 72 Media 73 Glossary 90 Colors 73 FAQ (product-specific) 91 Web 73 Iconology 94 Sync 74 Keyboard shortcuts 94 Backup 76 Tagging 96 Update 76 File formats 97 Templates 99 Scripts 77 Web site export templates 102 Droplets, folder actions, mail rules, PDF Search operators 102 Services 77 Template tags for Wiki-style links 104 Item links 105 Troubleshooting 78 Metadata 105 Hidden preferences 106 Problems synchronizing databases 78 Problems synchronizing with DEVONthink To Go 1.x 78 Repairing a defective database 79 DEVONthink Personal crashes when opened 80 Recovering a lost password 80 Problems importing files 80 Problems using Services 81 DEVONthink Personal behaves irrationally 81 FAQ 82 General questions 82 Release schedules, Mac OS X, and Windows 82 Purchasing 83 Mac App Store 84 Your software license 85 Product-related questions 85 Technology 86 General Concept 86 Features 86 Structure 86 Applications 87 DEVONthink 2.8.11 Documentation, page 3 READ ME In this chapter: INTEGRATED WORKSPACE The DEVONthink Personal advantage 4 Unlike the Finder, DEVONthink Personal provides Getting started 5 an integrated environment with all the tools System requirements 5 you need for working with information. Don't Installing, updating, uninstalling 5 waste time digging through thousands of files. Let Version history 6 DEVONthink Personal intelligently assist you. License agreement 12 And synchronize your data between all your Macs Credits 12 via direct connections, Dropbox, WebDAV, or any mountable disk, e.g., a USB stick. DEVONthink Personal is the paperless office for As a native Mac application, DEVONthink Personal your Mac. Use DEVONthink Personal to keep all of is also tightly integrated with OS X. DEVONthink your Personal provides a Dock menu, Services menu digital documents commands, and makes optimal use of the Safari web notes browser engine. images multimedia files WHAT CAN YOU DO WITH IT? chat logs bookmarks DEVONthink Personal is much more than just a document database. It is the #1 tool for collecting together in one database. Use DEVONthink and organizing info bits and snippets on the Personal to keep all of this information together so Mac.Use DEVONthink Personal to: that you have easy access to it. Synchronize your data between all your Macs on the local network, via Create text documents, edit them in full screen Dropbox, WebDAV or just any mountable disk. mode using all the tools Mac OS X provides and cross-reference them with Wiki-style or static links. THE DEVONTHINK PERSONAL Use the Services menu and the Dock menu to clip ADVANTAGE information and jot down notes. Integrate Web content and local documents. Store frequently used images. WHY DEVONTHINK PERSONAL? Take advantage of DEVONthink Personal's file DEVONthink Personal not only stores documents, it indexing feature to catalog CD/DVD-ROMs is a flexible, powerful organizational tool that helps without storing them in the database. you edit EDITIONS analyze We offer DEVONthink in multiple editions organize optimized for home/semipro and heavy-duty find professional use. You can find a feature comparison and archive on our web site. those documents. DEVONthink 2.8.11 Documentation, page 4 GETTING STARTED DEVONthink Personal is a powerful application that may require time to fully master. Open the Support Assistant to read tips, tricks, and tutorials. Install pre-made templates that extend DEVONthink Personal's functionality. Other helpful resources are our company blog, INSTALLING, UPDATING, where we publish timely news and, sometimes, even UNINSTALLING public betas, and our lively user form. Note: The following procedures do not apply Continue here: when you have purchased DEVONthink Personal Visit our company blog on the Mac App Store. Installing, updating, Visit our user forum and uninstalling are handled by the App Store application in this case. SYSTEM REQUIREMENTS INSTALLING AND UPDATING Mac with 64-bit CPU, 2 GB of RAM, and OS X 10.8.5 Move the DEVONthink Personal application or later. In addition, we recommend a broadband package to the Applications folder or any preferred Internet connection. If obtained through the App directory. Please note that Mac OS X Services and Store DEVONthink Personal requires a 64-bit CPU the connection to DEVONagent work only for and OS X Mavericks or later. applications installed into the Applications folder, and that logout and login or a restart is required after installation. To update an existing version of DEVONthink Personal, simply copy the application package from the disk image to your Applications folder, replacing the old version. Your database(s) will not DEVONthink 2.8.11 Documentation, page 5 be affected. If you purchased DEVONthink Personal UNINSTALLING in the Mac App Store you can also download the To remove (uninstall) DEVONthink Personal update from the DEVONtechnologies website. It completely from your Mac, trash the following files will retrieve the existing receipt and accept it as and folders (~ stands for your Home folder): valid license. DEVONthink Personal ~/Library/Application Support/DEVONthink 2 BUYING AN UPGRADE ~/Library/Preferences/com.devon- If would like to upgrade DEVONthink Personal to a technologies.think.* higher edition, you have the following options: Dashboard widgets Choose DEVONthink Personal > Check Upgrade Bookmarklets from your web browser Options. The second option may or may not be available depending on whether you have purchased DEVONthink Personal in DEVONtechnologies' online shop or in the Mac App Store. VERSION HISTORY VERSION 2.8.11 This maintenance release revises the view/edit pane, disables font tightening on OS X El Capitan, and no longer unnecessarily activates automatically opened panels. The update also fixes several bugs and improves performance and reliability. Improved: Tightening of customized fonts disabled on OS X El Capitan. The view/edit pane shows the document icon of items which can't be displayed if the items aren't thumbnailed; the appearance of the pane has been slightly revised. The Activity and Log panels aren't activated anymore if automatically opened or when the application isn't active. Thumbnails of videos are stored as compressed JPEG files and require about 75 percent less space. Updating indexed items supports bookmarks too, e.g. updated Spotlight comments or Finder tags. It's no longer possible to index items in the Finder's trash. Better handling of 'x-devonthink' URLs in case of multiple installed versions or editions. Performance and memory usage. Fixed: Menu item Edit > PDF Document > Annotate > Line was missing. Group Items toolbar item of search windows didn't work. Go > Go to Time didn't work. Redundant full screen menu item inserted by OS X removed. Revealing items in three-pane view didn't always scroll to the item. Automatically naming Markdown notes used the complete note instead of only the first line. Rare mouse cursor issues in case of e.g. PDF documents created on other platforms (workaround). More minor bugs and glitches. DEVONthink 2.8.11 Documentation, page 6 VERSION 2.8.10 This maintenance release adds additional commands to the contextual menu of HTML 5 videos and supports movies sent via the sharing extension. Documents can now also be sent via Airmail 2. Verifying the database finds and repairs more issues. The update also fixes a number of bugs and glitches. NEW: Contextual menu of HTML 5 videos offers additional commands. Sharing extension supports movies, e.g., from the Photos application. Send by Email supports Airmail 2. Improved: Verifying the database finds and repairs more issues. Search windows support fullscreen mode. Better Bookends import after duplicating imported references. Installing the Safari extension opens the Safari Extensions Gallery on OS X Yosemite or later. Automatic installation of add-ons skips browser extensions as they should be updated by the browsers. Useless "x-webdoc://" URLs are ignored when taking notes. Sparkle framework updated to version 1.14.0. Overall reliability. Fixed: Rebuilding databases didn't retain thumbnails since version 2.8.8. Text of PDF note annotations couldn't be edited anymore since version 2.8.9. The tilde character "~" was trimmed from file names after renaming a document.
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