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Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, August 26, 2020 - 10:00 a.m. Virtually VIA GoToMeeting 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217-6221 Pursuant to Governor Abbott's March 16, 2020 order permitting public bodies to meet telephonically and waiving other requirements of the Texas Open Meetings Act due to the ongoing state of emergency, Alamo Area Council of Governments will conduct this meeting via GoToMeeting. Please join the meeting from your computer, tablet or smartphone. New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/join/888417749 You can also dial in using your phone. United States (Toll Free): 1 877 309 2073 Access Code: 888-417-749 Public Comments Instructions: Members of the public who would like to address the Board of Directors (Item 4) must register beforehand, as indicated below in red, and access the meeting via webcast by following this hyperlink https://global.gotomeeting.com/join/888417749. Those without internet access may dial in by calling 1-877-309 2073 and entering Access Code 888-417-749 To register for public comment, please call (210) 608-1524 or email [email protected] by 10:00AM on the day of the meeting. Please register before this time. Late registration may result in you missing the opportunity to provide comment. Registration for public comments will conclude by 10:00 a.m. 1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 5. Declarations of Conflict of Interest Executive Director 6. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Study (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Resource Recovery 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel Consent Agenda The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 7. Consider and act upon the recommendation to approve the July 22, 2020 Board of Directors Meeting Minutes. 8. July 2020 Financial Summary - John Clamp A. Financial Dashboard B. Combined Balance Sheet C. Combined Revenue & Expenditures D. Administrative Budgets 9. Agency Contract Performance Report - Diane Rath 10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member nomination. - Gloria Vasquez 11. Consider and act upon the recommendation from the Alamo and Bexar Senior Advisory 11. Consider and act upon the recommendation from the Alamo and Bexar Senior Advisory Committees (ASAC & BSAC) to approve the Contractor Choice List for FY21 and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Gloria Vasquez New Business 12. Consider and act upon on the recommendation to authorize the Executive Director to purchase audio visual equipment and installation services in the approximate amount of $163,000 for the Titan Building. – Cliff Herberg 13. Consider and act upon on the recommendation to authorize the Executive Director to purchase security equipment and installation services in the approximate amount of $106,000 for the Titan Building and the Titan Plaza. – Cliff Herberg 14. Consider and act upon the recommendation to subcontract with the AADC for program implementation of enhanced IDD crisis services in the amount of up to $700,000.00. This item will require a budget amendment. - Jacob Ulczynski 15. Consider and act upon the recommendation to: A. ratify the second year of the Intellectual and Developmental Disability Services biennial Performance Contract with the Texas Health and Human Services Commission (HHSC) for State Fiscal Years (SFY) 2020 - 2021 in an amount not to exceed $5 million; and B. authorize the Executive Director to amend the Memorandum of Understanding (MOU) for Local Cash Match between Bexar County Hospital District dba University Health System and AACOG for the 2nd year of the SFY 2020 - 2021 HHSC Performance Contract services for an amount not to exceed $310 thousand. This item does not require a budget amendment. - Jacob Ulczynski 16. Consider and act upon the recommendation to dissolve the Regional Review Committee (RRC) - Claudia Mora 17. Report on the Texas Department of Agriculture (TDA) Unified Scoring Committee (USC) and the Texas Community Development Block Grant Program (TxCDBG). - Claudia Mora 18. Consider and act upon the recommendation to authorize the Executive Director to purchase 9-1-1 equipment for Public Safety Answering Points within the AACOG 9-1-1 Program, for an approximate amount of $1,400,800 as funded through the Commission on State Emergency Communications (CSEC). This item will not require a modification. – Marcela Medina 19. Consider and act upon the recommendation to authorize the Executive Director to submit and accept funding for the Criminal Justice and Homeland Security, Interlocal Agreement FY2021 for an approximate amount of $220,000, from the Office of the Governor - Public Safety Office and Homeland Security Grants Division (PSO/HSGD). This item will not require an amendment to the FY2020 budget – Marcela Medina. 20. Compatible Use Program (CUP) Update - Larry Dotson 21. Consider and act upon the recommendation to authorize the Executive Director to enter into memorandums of partnership with various federal, state, and local agencies, non-profits and local governments to form a consortium to achieve Sentinel Landscape designation for areas around Camp Bullis. - Larry Dotson 22. Consider and act upon the recommendation to approve the continuation of the InterLocal Agreement (ILA) in the amount of $112,346 with the City of Seguin for FY2021 to continue operating the Connect Seguin Deviated Fixed Route. This item does not require a budget amendment. - Sean Scott 23. Consider and act upon the recommendation to enter into an Inter Local Agreement (ILA) in the amount of $112,346 with Atascosa County to begin operations of a Deviated Fixed Route. This item will require a budget amendment. - Sean Scott 24. Consider and act upon the recommendation to adopt a Resolution recognizing September 26 - October 4, 2020, as Drive Electric Week in the AACOG Region. - Lyle Hufstetler Committee Reports 25. Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by Sharps Environmental Services, Inc. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a medical waste storage/transfer station to be located in Comal County. - Christopher Moken 26. Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by TexMed Consulting, LLC. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a Type V medical waste processing facility to be located in Bexar County. - Christopher Moken Executive Session 27. The Board of Directors shall convene in executive session to deliberate and receive advice regarding pending or contemplated litigation and legal matters concerning privileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct in accordance with Section 551.071, of the Texas Government Code, Consultation with Attorney; and, The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - Cliff Herberg 28. Consider and act upon the items discussed in executive session. 29. Next meeting is scheduled for Wednesday, September 23, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room. 30. Adjournment Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director. Robert Hurley AACOG Board Chair County Judge, Atascosa County I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting. Dated this 20th day of August, 2020 Diane Rath Executive Director This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available.
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