Claudia Mora

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Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, August 26, 2020 - 10:00 a.m. Virtually VIA GoToMeeting 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217-6221

Pursuant to Governor Abbott's March 16, 2020 order permitting public bodies to meet telephonically and waiving other requirements of the Texas Open Meetings Act due to the ongoing state of emergency, Alamo Area Council of Governments will conduct this meeting via GoToMeeting.

Please join the meeting from your computer, tablet or smartphone. New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/join/888417749

You can also dial in using your phone. United States (Toll Free): 1 877 309 2073 Access Code: 888-417-749

Public Comments Instructions: Members of the public who would like to address the Board of Directors (Item 4) must register beforehand, as indicated below in red, and access the meeting via webcast by following this hyperlink https://global.gotomeeting.com/join/888417749. Those without internet access may dial in by calling 1-877-309 2073 and entering Access Code 888-417-749 To register for public comment, please call (210) 608-1524 or email [email protected] by 10:00AM on the day of the meeting. Please register before this time. Late registration may result in you missing the opportunity to provide comment.

Registration for public comments will conclude by 10:00 a.m.

1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call

3. United States Pledge of Allegiance and Texas Pledge of Allegiance

4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. Declarations of Conflict of Interest

Executive Director

6. Monthly Report - Diane Rath

A. Staffing Updates

B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Study (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Resource Recovery 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel

Consent Agenda The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting.

7. Consider and act upon the recommendation to approve the July 22, 2020 Board of Directors Meeting Minutes.

8. July 2020 Financial Summary - John Clamp

A. Financial Dashboard B. Combined Balance Sheet C. Combined Revenue & Expenditures D. Administrative Budgets

9. Agency Contract Performance Report - Diane Rath

10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member nomination. - Gloria Vasquez

11. Consider and act upon the recommendation from the Alamo and Bexar Senior Advisory 11. Consider and act upon the recommendation from the Alamo and Bexar Senior Advisory Committees (ASAC & BSAC) to approve the Contractor Choice List for FY21 and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Gloria Vasquez

New Business

12. Consider and act upon on the recommendation to authorize the Executive Director to purchase audio visual equipment and installation services in the approximate amount of $163,000 for the Titan Building. – Cliff Herberg

13. Consider and act upon on the recommendation to authorize the Executive Director to purchase security equipment and installation services in the approximate amount of $106,000 for the Titan Building and the Titan Plaza. – Cliff Herberg

14. Consider and act upon the recommendation to subcontract with the AADC for program implementation of enhanced IDD crisis services in the amount of up to $700,000.00. This item will require a budget amendment. - Jacob Ulczynski

15. Consider and act upon the recommendation to:

A. ratify the second year of the Intellectual and Developmental Disability Services biennial Performance Contract with the Texas Health and Human Services Commission (HHSC) for State Fiscal Years (SFY) 2020 - 2021 in an amount not to exceed $5 million; and

B. authorize the Executive Director to amend the Memorandum of Understanding (MOU) for Local Cash Match between Bexar County Hospital District dba University Health System and AACOG for the 2nd year of the SFY 2020 - 2021 HHSC Performance Contract services for an amount not to exceed $310 thousand.

This item does not require a budget amendment. - Jacob Ulczynski

16. Consider and act upon the recommendation to dissolve the Regional Review Committee (RRC) - Claudia Mora

17. Report on the Texas Department of Agriculture (TDA) Unified Scoring Committee (USC) and the Texas Community Development Block Grant Program (TxCDBG). - Claudia Mora

18. Consider and act upon the recommendation to authorize the Executive Director to purchase 9-1-1 equipment for Public Safety Answering Points within the AACOG 9-1-1 Program, for an approximate amount of $1,400,800 as funded through the Commission on State Emergency Communications (CSEC). This item will not require a modification. – Marcela Medina

19. Consider and act upon the recommendation to authorize the Executive Director to submit and accept funding for the Criminal Justice and Homeland Security, Interlocal Agreement FY2021 for an approximate amount of $220,000, from the Office of the Governor - Public Safety Office and Homeland Security Grants Division (PSO/HSGD). This item will not require an amendment to the FY2020 budget – Marcela Medina.

20. Compatible Use Program (CUP) Update - Larry Dotson

21. Consider and act upon the recommendation to authorize the Executive Director to enter into memorandums of partnership with various federal, state, and local agencies, non-profits and local governments to form a consortium to achieve Sentinel Landscape designation for areas around Camp Bullis. - Larry Dotson

22. Consider and act upon the recommendation to approve the continuation of the InterLocal Agreement (ILA) in the amount of $112,346 with the City of Seguin for FY2021 to continue operating the Connect Seguin Deviated Fixed Route. This item does not require a budget amendment. - Sean Scott

23. Consider and act upon the recommendation to enter into an Inter Local Agreement (ILA) in the amount of $112,346 with Atascosa County to begin operations of a Deviated Fixed Route. This item will require a budget amendment. - Sean Scott

24. Consider and act upon the recommendation to adopt a Resolution recognizing September 26 - October 4, 2020, as Drive Electric Week in the AACOG Region. - Lyle Hufstetler

Committee Reports

25. Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by Sharps Environmental Services, Inc. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a medical waste storage/transfer station to be located in Comal County. - Christopher Moken

26. Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by TexMed Consulting, LLC. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a Type V medical waste processing facility to be located in Bexar County. - Christopher Moken

Executive Session

27. The Board of Directors shall convene in executive session to deliberate and receive advice regarding pending or contemplated litigation and legal matters concerning privileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct in accordance with Section 551.071, of the Texas Government Code, Consultation with Attorney; and,

The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - Cliff Herberg

28. Consider and act upon the items discussed in executive session.

29. Next meeting is scheduled for Wednesday, September 23, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

30. Adjournment

Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director.

Robert Hurley AACOG Board Chair County Judge, Atascosa County

I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.

Dated this 20th day of August, 2020

Diane Rath Executive Director

This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.

Board of Directors Meeting 6. Meeting Date: 08/26/2020 Title: Executive Directors Report Presented by: Diane Rath, Executive Director

AGENDA ITEM DESCRIPTION: Monthly Report - Diane Rath

A. Staffing Updates

BACKGROUND/HISTORY: DISCUSSION: FINANCIAL IMPACT: STAFF RECOMMENDATION:

Attachments ED Report Executive Director’s Monthly Report August 26, 2020

A. Staffing Updates: • Jennie LeDeaux successfully completed her training for an ADRC Options Counseling Certification from Boston University • Giovianne Washington (IDD Services) was appointed to the Texas Workforce Commission’s Purchasing from People with Disabilities’ (PPD) Advisory Committee. o The program is dedicated to furthering the state’s policy of encouraging and assisting persons with disabilities to achieve maximum personal independence by engaging in useful, productive employment activities

B. Program Status and Operational Updates:

Area Agencies on Aging • Alamo Service Connection is still very busy answering clients calls. ASC is also transitioning to a new call center platform 8 x 8, which will allow call agents to work remotely • We’re still serving students for Back-to-School distribution of clothing and school supplies. If you know of an older Relative Caregiver or Grandparents Raising a Child (18 years or younger) and need assistance with school supplies, clothes, diapers, formula, shoes etc. please have them contact the ASC

Alamo Regional Transit

Compatible Use Study - Will report today

External Affairs & Communications • Media has been actively promoting our programs and additional funding o We were averaging 300 calls/week when COVID began o When we started promoting our CARES Funding via social media, that number increased to 1,400 calls/week o When we ran ONE story with WOAI/FOX, we hit 1,300+ calls in ONE DAY • We will be sending an email with all our media mentions from June through August this afternoon o The ‘Advertising Value Equivalency’, or earned media dollars, for our coverage from Jun-Aug is estimated over $500,000 • Public Service Announcement commercials with Univision and Spectrum were slightly delayed to ensure our staff was properly trained on our new phone systems to effectively process the influx of calls we anticipate, but they did launch this Monday the 24th. o These spots will run for the next 8 weeks on all cable networks (Spectrum/Grande/AT&T/DirecTV) and Univision (Spanish network) • Community Affairs Committee will be meeting this afternoon – Call for Entries for the AACOG Annual Regional Awards will begin in September; please help us promote these awards to increase the nominations of individuals in our rural communities • Outstanding Member Dues: City of Christine, Pearsall, and Windcrest

Intellectual & Developmental Disability Services • Continuing to provide essential case management services to the community through the use of ‘telehealth’ and phone contacts. HHSC authorization for telehealth and phone contacts has been extended thru October 23rd • Direct Care services continue to be limited due to the COVID-19 pandemic but have been slowly reopening. Reopening has been slow and cautious due to evidence that people with IDD are at risk for a higher mortality rate due to COVID-19 as a result of comorbid health conditions • HHSC has released rules allowing limited visitation to people residing in Nursing Facilities

Natural Resources • TCEQ Subcontracts for surface monitoring and radar/SODAR upper air measurement projects under Rider 7 TCEQ grant are being routed, with planned start-up of monitoring on October 1st • TERP rebate grants are now open for replacement or repower of heavy duty on-road and non-road vehicles and equipment • Volkswagen grant round for Level 2 public charging is now open – AACOG plans on applying for a grant for partial reimbursement ($2,500 per charger) of at least one dual- port charger for Titan building, similar to the one we have here outside our Boardroom

Public Safety • 9-1-1 th o Maintained zero error rate, and kicked off data migration on August 24 • Homeland Security o Purchasing 16 Stop the Bleed Kits to have available at the new Titan building – we will also offer trainings to member governments in the near future • Academy o Identification & Investigation of Strangulation Crimes course, a two-part class, began Aug 21st and the second course will be this Friday, Aug 28th – these trainings run virtually from 8am – 12pm o In-service classes will resume at Norris Conference Center, which offers ample spacing for social distancing. All classes are full! o Marcela and our External Affairs team worked to develop a 17-minute, animated video to educate our communities on card skimmers. . We will have this on our website and YouTube, and we will send you a link once we get the final version uploaded; please share with your staff and constituents

Regional Services • Economic Development Series: AACOG kicked off the 2020 Economic Development Series on August 13th. o Years past, we held the Economic Development Workshop as a day-long event in the boardroom, but with COVID, the workshop morphed into a (weekly) series that will run through October 8th – every Thursday at 3:00PM . Featured speakers from our state and federal partners: EDA, HUD, USDA, EPA, etc. . Information on the different agencies’ programs/services will be discussed. All the sessions are recorded and placed on the AACOG website so that our members can view them at their convenience. . Next session is tomorrow afternoon featuring the U.S. Department of Housing and Urban Development (HUD); next week, the U.S. Department of Agriculture (USDA) will feature information on their Rural Development Program. • Planning & Zoning Workshop: The P&Z Workshop was held on July 31st with over 100 registrants! The recording of the workshop, along with the PowerPoint presentations by Denton, Navarro, Rocha, Bernal & Zech, P.C. are on the AACOG website • Newly Elected Officials Workshop: Will be held on Friday, December 4. This workshop is co-sponsored by Denton, Navarro, Rocha, Bernal & Zech, P.C. Registration will open in November. As the event nears, we will determine whether to hold this virtually.

Resource Recovery • Atascosa med collection event was held August 11th – 45 cars and 50 lbs. of medication collected. • Illegal dumping training for elected officials in Frio, Atascosa, and Medina counties was held August 12th – 21 attendees and almost everyone attended the whole 4 hours! • HHW collection event was held June 27th – collected over 17,000 pounds of waste from 100 vehicles in approximately 2 hours • Texas State University completed an Illegal Dumping Report for Frio, Atascosa and Medina counties – There is an Interactive Online Map available. All this data used for these maps was compiled by using a mobile phone app. Veterans • Veteran program partners for the Texas Veterans Network are official. AACOG has signed MOUs with Workforce Solutions of the Coastal Bend (Corpus Christi) and Laredo College (Laredo) to help expand our current 13-county service area to an additional 14 counties in South Texas

Weatherization Assistance Program • TDHCA monitoring October 12, 2020 on LIHEAP and DOE contracts

C. Organizational and General Administration Updates:

1. Administration – We have monitoring teams reviewing Weatherization, IDD and Homeland Security 2. Policy Review 3. Chief Financial Officer 4. General Counsel

Board of Directors Meeting 7. Meeting Date: 08/26/2020 Title: July 22, 2020 Meeting Minutes

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to approve the July 22, 2020 Board of Directors Meeting Minutes.

BACKGROUND/HISTORY: DISCUSSION: FINANCIAL IMPACT: STAFF RECOMMENDATION:

Attachments July 22, 2020 Meeting Minutes 8/4/2020 Minutes

Minutes Alamo Area Council of Governments Board of Directors Meeting Via GoToMeeting San Antonio, TX 78217 July 22, 2020

MEMBERS PRESENT MEMBERS ABSENT Judge Robert Hurley, Chair Luana Buckner Mayor Suzanne de Leon, Vice Chair Judge Darrel Lux Councilman James Blakey Trustee Katie Reed Mayor James Danner Judge James Teal Judge Richard Evans EX OFFICIO MEMBERS ABSENT Councilwoman Adriana Rocha Garcia Representative Kyle Biedermann Mayor Robert Gregory Representative John Kuempel Mayor Tim Handren Senator Judith Zaffirini Mr. James Hasslocher GUESTS PRESENT Judge Wade Hedtke Andrea Gault, JLL Judge Richard Jackson CM Matthew Hoyt, City of New Braunfels Judge Rob Kelly Mayor Garry Manitzas, City of Fair Oaks Ranch Judge Sherman Krause STAFF PRESENT Councilman Clayton Perry Diane Rath Mayor Tom Schoolcraft Stella Garcia Judge Chris Schuchart Cliff Herberg Judge Mark Stroeher Jacob Ulczynski Councilman Roberto Trevino Susie Ernst Commissioner Kevin Wolff Julio Elizondo Commissioner Jim Wolverton Gene Hartman ALTERNATES PRESENT Bryn Herrera AMy Putney for Lyle Hufstetler Commissioner Tommy Calvert Claudia Mora Kim Stoker for Alicia Penalver Cris Eugster Sean Scott Commissioner Jose Asuncion for Miguel Seguara Judge Arnulfo Luna Blancia Tapia Anna Alicia Romero for Jhoan Torres Senator Jose Menendez Gloria Vasquez Kellie Early for other staff members Representative Andy Murr Sylvia Mendelsohn for Commissioner "Chico" Rodriguez CM Dick Neville for Mayor John Williams Robert McVey for (Ex officio, Non voting) Rep Ryan Guillen Brian Hoffman for (Ex officio, Non voting) COL David Trotter

1. Chairman Hurley called the meeting to order at 10:00 a.m. The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call was taken and a quorum was established.

3. United States Pledge of Allegiance and Texas Pledge of Allegiance https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 1/8 8/4/2020 Minutes

4. No public comments were given. This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. No Declarations of Conflict of Interest were given.

Executive Director

6. Executive Director Rath presented the following Agency Updates to the Board Members:

A. Building Update

B. Staffing Updates:

New staff members hired for Veterans Directed program expansion: Craig Harris and Vanessa Miranda Previous caseload was at 60; now at 90 and growing Bryn Herrera received Certified HIPAA Professional (CHP), the CHP credential is the gold-standard HIPAA compliance certification training program Cyndee Pierce (AAA), Michael Darilek (AAA), and Miguel Segura (EA) graduated from the UIW Supervisory and Management Program through the San Antonio Area Foundation (June 26th) Jennie LeDeaux successfully completed 21 hours of training for an ADRC Options Counseling certification from Boston University Eva Mata, is retiring on August 3, she has been with the Agency for 18yrs 7months. James Minze has joined the OOG, HSP, last day was July 8th

C. Program Status and Operational Updates:Busy time - complex agency – 22 different funding sources

Area Agencies on Aging

ASC is busy answering the growing number of calls. Volume has spiked: Pre COVID, call volume was averaging 300/week; just recently we hit 1,600 calls in a week ASC is adding 3 new call agents and will occupy one of AACOG’s meeting rooms in order to meet the increasing nee In response to limited in-person health & wellness classes, staff is conducting virtual Texercise and Bingocize classes in the rural counties More than $120,000 in gift cards have been distributed throughout the AACOG region to older adults that face food insecurity Bexar Back-to-School distribution has kicked off: Since June 2020, SA Threads has assisted 84 grandparents and 314 grandchildren. Grandchildren are provided with clothes and backpacks Kicked off the Alamo Back-to-School drive, where AACOG staff will donate new school supplies A scheduled distribution of collected supplies will take place in August Grandparents raising children who are not of school-age (five years and younger) are being assisted through Walmart gift registry. If you know of an Older Relative Caregiver or Grandparents raising a child/grandchildren (18 years or younger) that need assistance with school supplies, clothes, diapers, formula, shoes etc., please have them contact the ASC https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 2/8 8/4/2020 Minutes Alamo Regional Transit

Installed bicycle racks on the Connect Seguin bus, and have received great feedback from community – will be installing racks on the Cowboy Connect route buses as well Cowboy Connect kicked off July 1: Social media engagement has been phenomenal – our two posts related to Cowboy Connect reached 14,500 people, and had 125 shares – we hope that interest turns into ridership over the next 6-12 months

Compatible Use Study

External Affairs & Communications

Public Service Announcement commercials with Univision and Spectrum have been recorded and should be on air by end of July Outstanding Member Dues: City of Christine, Pearsall, and Windcrest

Intellectual & Developmental Disability Services

Continuing to provide essential case management services to the community through the use of ‘telehealth’ and phone contacts Direct Care services continue to be limited due to the COVID-19 pandemic Planning is occurring at HHSC and locally for the reopening of congregate care settings, including: Nursing Facilities, Intermediate Care Facilities, Group Homes, and Day Habilitation sites

Natural Resources

TCEQ adopted the 179B Foreign Transport SIP Revision for Bexar County on July 1. This will go to the EPA by the end of the month where it will await their approval If EPA approves the 179B Demonstration SIP Revision, Bexar County would avoid being bumped up to moderate nonattainment, thus avoiding additional federal regulations that would add increased economic burden to local industry and the general public

Public Safety

Academy started their new class with 48 Basic Peace Officer cadets on July 13th Conducting interviews for Homeland Security/Criminal Justice Planning Coordinator Hosting the (first annual) Alamo Area Victims Services Workshop July 17th-19th 1 Critical Error and 99.12% match rate.The 9-1-1 Program is set to begin converting our data at the end of July

Regional Services

Planning & Zoning Workshop is scheduled for July 31st (10AM) – Will be a GoToWebinar meeting.Information regarding the link and call-in number will be sent out to our members. As of June 15th, we had 64 registrants for the workshop.We will open up the registration again Worked with External Affairs to develop a video providing information on grants available under the EDA CARES Act Recovery Assistance Program, the Texas https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 3/8 8/4/2020 Minutes General Land Office CDBG-MIT Program for counties affected by the 2015 and 2016 Floods and Hurricane Harvey.Also included is information regarding the TxCDBG program and USDA’s Rural Development Program We have also set up an email address for persons wanting to email questions and get more information.The email address is [email protected]. The video and lists of available grants (per county) are available on our website

Resource Recovery

“Future of Glass Recycling in South Central Texas” webinar was held July 15th Med Collection event in Medina County a success: 49 cars and about 100 participants In the upcoming weeks, representatives from Texas State University will be in Frio, Medina, and Atascosa Counties to collect illegal dumping site data. If you know of any existing dumping sites, please contact Chris Moken

Veterans

Rides 4 TX Heroes kicked off July 1: Will provide free transportation and referrals to other services for veterans, veteran dependents and surviving spouses ( in all 13 counties) Priority is given to disabled and honorably discharged veterans Texas Veterans Network kicked off in Coastal Bend (Corpus Christi area), have been holding Strategy Sessions to recruit new service provider partners

Weatherization Assistance Program

Exceeded Homes4Texas Heroes performance by completing 19 homes (out of 15) Homes4Texas Heroes new grant started July 1, 2020; target is 15 homes Targeting Rural Housing Authorities for weatherization services

D. Organizational and General Administration Updates: 1. Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel

7. Consider and act upon the recommendation to approve the June 24, 2020 Board of Directors Meeting Minutes.

Moved by Commissioner Jim Wolverton, seconded by Councilman James Blakey, to approve the June 24, 2020 Board of Direcotrs Meeting Minutes. The motion carried unanimously. Vote: 27 - 0

From Executive Committee

8. Discussion and appropriate action on the recommendation regarding the 2nd Quarter 2020 financial report. - Julio Elizondo https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 4/8 8/4/2020 Minutes

A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report

Moved by Commissioner Jim Wolverton, seconded by Mayor Tim Handren, to approve the the 2nd Quarter 2020 financial report as presented. The motion carried unanimously. Vote: 27 - 0

9. Consider and act upon the presentation and recommendation to request board approval of the 2020 AACOG Budget Modifications. - Julio Elizondo

Moved by Mayor Thomas Schoolcraft, seconded by Judge Richard Evans, to approve the 2020 AACOG Budget Modifications as presented. The motion carried unanimously. Vote: 27 - 0

10. Discussion and appropriate action on the recommendation to release a Request for Proposal (RFP) for Professional Audit Services. - Blanca Tapia

Moved by Judge Richard Evans, seconded by Commissioner Jim Wolverton, to approve the recommendation to release a Request for Proposal (RFP) for Professional Audit Services. The motion carried unanimously Vote: 27 - 0

11. Internal audit update on 2020 activities and projects and the internal audit plan. - Jhoan Torres

No action was needed or taken for this item.

12. Quality Assurance update on 2020 activities and reports. - Bryn Herrera

No action was needed or taken for this item.

13. Agency Contract Performance Report - Diane Rath

No action was needed or taken for this item.

New Business

14. Appointment of the 2020 Community Affairs Committee members by the AACOG Board of Directors Chairman -- Chairman Hurley

No action was needed or taken for this item.

15. Consider and act upon on the recommendation to authorize the Executive Director to amend the contract with Metropolitan Contracting Co. LLC to perform the remodeling of AACOG’s Titan Plaza lease space for the approximate sum of $450,350. – Cliff Herberg

Moved by Commissioner Jim Wolverton, seconded by Judge Chris Schuchart, to approve the Executive Director to amend the contract with Metropolitan Contracting Co. LLC to perform the remodeling of AACOG’s Titan Plaza lease space for the approximate sum of $450,350. The motion carried unanimously. https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 5/8 8/4/2020 Minutes Vote: 27 - 0

16. Consider and act upon on the recommendation to authorize the Executive Director to purchase IT network equipment and installation services for the Titan and Titan Plaza buildings, in the approximate amount of $526,000. – Cliff Herberg

Moved by Mayor Thomas Schoolcraft, seconded by Commissioner Jim Wolverton, to approve the Executive Director to purchase IT network equipment and installation services for the Titan and Titan Plaza buildings, in the approximate amount of $526,000. The motion carried unanimously. Vote: 27 - 0

17. Consider and act upon on the recommendation to ratify the contract for the installation of internet circuits and for internet service at the Titan buildings for a one year term in the approximate amount of $4,900 per month. – Cliff Herberg

Moved by Judge Chris Schuchart, seconded by Commissioner Jim Wolverton, to approve the recommendation to ratify the contract for the installation of internet circuits and for internet service at the Titan buildings for a one year term in the approximate amount of $4,900 per month. The motion carried unanimously. Vote: 27 - 0

18. Consider and act upon on the recommendation to authorize the Executive Director to enter into agreements with Joint Base San Antonio and Universal City for the demolition of various structures on thirteen properties under the auspices of the Intergovernmental Support Agreement. – Cliff Herberg

Moved by Mayor Thomas Schoolcraft, seconded by Councilman Dick Neville, Alt. for Mayor WIlliams, to approve the recommendation to authorize the Executive Director to enter into agreements with Joint Base San Antonio and Universal City for the demolition of various structures on thirteen properties under the auspices of the Intergovernmental Support Agreement. The motion carried. Vote: 26 - 0 Other: Commissioner Jim Wolverton (ABSTAIN)

19. Consider and act upon the recommendation to continue operating demand response public transportation within the city of New Braunfels and approve the continuation of the Interlocal Agreement (ILA) in an amount up to $495,000 with the City of New Braunfels for FY 2021. This item does not need a budget amendment. - Sean Scott

Moved by Commissioner Jim Wolverton, seconded by Judge Richard Evans, to approve the recommendation to continue operating demand response public transportation within the city of New Braunfels and approve the continuation of the Interlocal Agreement (ILA) in an amount up to $495,000 with the City of New Braunfels for FY 2021. This item does not need a budget amendment. The motion carried unanimously. Vote: 27 - 0

20. Consider and act upon the recommendation to authorize the Executive Director to submit grant applications to the Economic Development Administration (EDA) in the amount of up to $15 million and the Texas General Land Office (GLO) in the amount of up $15 million for a regional broadband project for the Alamo Region, and to accept funds if awarded. This item will require a budget amendment - Claudia Mora https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 6/8 8/4/2020 Minutes

Moved by Commissioner Jim Wolverton, seconded by Judge Richard Evans, to approve the Executive Director to submit grant applications to the Economic Development Administration (EDA) in the amount of up to $15 million and the Texas General Land Office (GLO) in the amount of up $15 million for a regional broadband project for the Alamo Region, and to accept funds if awarded. This item will require a budget amendment. THe motion carried unanimously. Vote: 27 - 0

21. Consider and act upon the recommendation to authorize the Executive Director to negotiate and execute Interlocal Agreements ("ILA") with member governmental entities within the region for AACOG to provide grant writing and administration services. - Claudia Mora

Moved by Mayor Thomas Schoolcraft, seconded by Commissioner Jim Wolverton, to authorize the Executive Director to negotiate and execute Interlocal Agreements ("ILA") with member governmental entities within the region for AACOG to provide grant writing and administration services. The motion carried unanimously. Vote: 27 - 0

22. Consider and act upon the recommendation to authorize the Executive Director to release a Request for Qualifications (RFQ) and enter into an agreement with the Financial Management Services contractor selected to work with the Veterans Directed Care program beginning Septebmer 1, 2020. - Gloria Vasquez

Moved by Commissioner Jim Wolverton, seconded by Judge Richard Jackson, to authorize the Executive Director to release a Request for Qualifications (RFQ) and enter into an agreement with the Financial Management Services contractor selected to work with the Veterans Directed Care program beginning Septebmer 1, 2020. he motion carried unanimously. Vote: 27 - 0

23. Consider and act upon the recommendation to provide comments to Electrify America for the third cycle of its $2 billion Zero Emission Vehicle (ZEV) Investment Commitment to advance America’s electric mobility future. - Lyle Hufstetler

Moved by Commissioner Jim Wolverton, seconded by Commissioner Skip Hajak, alt. for Judge Jackson, to approve the recommendation to provide comments to Electrify America for the third cycle of its $2 billion Zero Emission Vehicle (ZEV) Investment Commitment to advance America’s electric mobility future. The motion carried unanimously. Vote: 27 - 0

24. Consider and act upon the recommendation to accept annual Department of Energy (DOE) funding for Weatherization Assistance Program in the amount not to exceed $750,000 for the period of July 1, 2020 through June 30, 2021. This does not require a budget amendment. -- Gene Hartman

Moved by Commissioner Jim Wolverton, seconded by Councilman James Blakey, to accept annual Department of Energy (DOE) funding for Weatherization Assistance Program in the amount not to exceed $750,000 for the period of July 1, 2020 through June 30, 2021. This does not require a budget amendment. The motion carried unanimously. Vote: 27 - 0 https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 7/8 8/4/2020 Minutes

Committee Reports

25. Annual Training for Local Intellectual and Development Disabilities Authority (LIDDA) Board members. - Jacob Ulczynski

There was no action needed nor taken for this item.

26. Next meeting is scheduled for Wednesday, August 26, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

27. There being no further business to discuss, Chairman Hurley adjourned the meeting at 10:42 a.m.

Approved: ______

Robert Hurley Date Chairman, AACOG Board of Directors County Judge, Atascosa County

https://destinyhosted.com/frs/publish/print_minutes.cfm?seq=130&mode=&minutes=Minutes 8/8

Board of Directors Meeting 8. Meeting Date: 08/26/2020 Title: July 2020 Financial Summaries Presented by: John Clamp, Chief Financial Officer

AGENDA ITEM DESCRIPTION: July 2020 Financial Summary - John Clamp

A. Financial Dashboard B. Combined Balance Sheet C. Combined Revenue & Expenditures D. Administrative Budgets

BACKGROUND/HISTORY: None

DISCUSSION: None

FINANCIAL IMPACT: None

STAFF RECOMMENDATION: None, any questions please contact John Clamp at [email protected] or 210-362-5208.

Attachments CFO Financial Presentation Agency Dashboard Financial Report AACOG July 2020 Financial Statements

John Clamp Chief Financial Officer

Final Board • Financial Dashboard • Combined Balance Sheet • Special Revenue Funds • Accounts Receivable • Statements of Revenues and Expenditures • Finance Updates

General Fund & Special Jul Jun Jul Cost Pools Revenue 2020 2020 2019

Total Assets $ 9,558 10,365 19,923 20,821 $ 16,465

Total Liabilities 1,535 5,627 7,162 7,790 5,845

Total Fund Balance 8,023 4,738 12,761 13,031 10,620

Total Liabilities & Fund Balance $ 9,558 10,365 19,923 20,821 $ 16,465 General Fund & Special July June July Assets Cost Pools Revenue 2020 2020 2019 Cash/Investments $ 2,255 4,160 6,415 6,405 $ 6,690 Accounts Receivable 12 4,833 4,845 5,273 2,841 Fixed Assets & Other 7,291 1,372 8,663 9,143 6,934 Total Assets 9,558 10,365 19,923 20,821 16,465 Liabilities Accounts Payable 442 1,241 1,683 2,503 2,240 Accrued Liabilities 30 2,015 2,045 1,783 1,090 Deferred Revenue 990 1,980 2,970 3,070 2,100 Accrued Payroll & Other 73 391 464 434 415 Total Liabilities 1,535 5,627 7,162 7,790 5,845 Investments in general fixed assets 5,115 - 5,115 5,115 4,183 Fund Balance: Unreserved 2,376 4,133 6,509 6,509 5,885 Reserved - - - - - Designated leave liability 509 - 509 509 473 Beginning Fund Balance 8,000 4,133 12,133 12,133 10,541 Revenue over (under) Expenditures 23 605 628 898 79 Ending Fund Balance 8,023 4,738 12,761 13,031 10,620 Total Liabilities and Fund Balance $ 9,558 10,365 19,923 20,821 16,465 General Fund & Special July June July Assets Cost Pools Revenue 2020 2020 2019 Cash/Investments $ 2,255 4,160 6,415 6,405 $ 6,690 Accounts Receivable 12 4,833 4,845 5,273 2,841 Fixed Assets & Other 7,291 1,372 8,663 9,143 6,934 Total Assets 9,558 10,365 19,923 20,821 16,465 Liabilities Accounts Payable 442 1,241 1,683 2,503 2,240 Accrued Liabilities 30 2,015 2,045 1,783 1,090 Deferred Revenue 990 1,980 2,970 3,070 2,100 Accrued Payroll & Other 73 391 464 434 415 Total Liabilities 1,535 5,627 7,162 7,790 5,845 Investments in general fixed assets 5,115 - 5,115 5,115 4,183 FundTotal Balance: Assets: 3.46M Increase from July 2019 IncreaseUnreserved represents: 2,376 4,133 6,509 6,509 5,885 Reserved - - - - - •DesignatedDecrease leave liability in cash/inv 275k509 - 509 509 473 Beginning Fund Balance 8,000 4,133 12,133 12,133 10,541 Revenue• Increase over (under) Expendituresin receivables 2M23 605 628 898 79 • IncreaseEnding Fundin Fixed Balance Assets/Other8,023 of 1.73M4,738 (buses)12,761 13,031 10,620 Total Liabilities and Fund Balance $ 9,558 10,365 19,923 20,821 16,465 General Fund & Special July June July Assets Cost Pools Revenue 2020 2020 2019 Cash/Investments $ 2,255 4,160 6,415 6,405 $ 6,690 Accounts Receivable 12 4,833 4,845 5,273 2,841 Fixed Assets & Other 7,291 1,372 8,663 9,143 6,934 Total Assets 9,558 10,365 19,923 20,821 16,465 Liabilities Accounts Payable 442 1,241 1,683 2,503 2,240 Accrued Liabilities 30 2,015 2,045 1,783 1,090 Deferred Revenue 990 1,980 2,970 3,070 2,100 Accrued Payroll & Other 73 391 464 434 415 Total Liabilities 1,535 5,627 7,162 7,790 5,845 Investments in general fixed assets 5,115 - 5,115 5,115 4,183 Fund Balance: Unreserved 2,376 4,133 6,509 6,509 5,885 Reserved - - - - - Designated leave liability 509 - 509 509 473 Beginning Fund Balance 8,000 4,133 12,133 12,133 10,541 Revenue over (under) Expenditures 23 605 628 898 79 Ending Fund Balance 8,023 4,738 12,761 13,031 10,620 Total Liabilities and Fund Balance $ 9,558 10,365 19,923 20,821 16,465 Jul ’20 Jun ’20 Jul '19

Alamo Aging $ 20 20 $ 20 Bexar Aging 579 579 463 ART 2,690 2,574 2,148 IDD Services 585 769 345 Natural Resources 186 186 112 Public Safety 686 642 485 Regional Services 7 7 6 Weatherization (15) (15) 5 Total Special Revenue Fund Balance 4,738 4,762 3,584 General Fund 8,023 8,269 7,036 Total Fund Balance $ 12,761 13,031 $ 10,620 Jul Jun Jul 2020 2020 2019

Operating Cash $ 119 117 $ 1,548

Money Markets / Inv. Pools 1,028 1,030 -

Certificates of Deposits 5,268 5,258 5,142

Total $ 6,415 6,405 $ 6,690 Over Last Month Last Month 90 Billed Collected Total Unbilled Billed Days Status (LMB) (LMC)

HHSC BAAA $826 672 154 $ - Current June-20 May-20 IDD HHSC Current – over 90 in appeals TMHP 671 - 671 92 process June-20 May-20

TXDOT RPT 668 331 337 2 Current June-20 May-20 HHSC AAAA 557 382 175 1 Current June-20 May-20

VIA-UZA FY15 355 57 298 4 Current June-20 Feb-20 IDD MAC HHSC 249 - 249 - Current Jul-20 Apr-20 TDHCA- LIHEAP 157 152 5 - Current June-20 May-20 All Other Accounts 1,385 520 865 215 Total$4,868 2,114 2,754 $314 Over Last Month Last Month 90 Billed Collected Total Unbilled Billed Days Status (LMB) (LMC)

HHSC BAAA $826 672 154 $ - Current June-20 May-20 IDD HHSC Current – over 90 in appeals TMHP 671 - 671 92 process AR Balance UnbilledJune - 20Over 90May Days-20 Balance 12/31/17 $ 6,587 $ 1,676 TXDOT RPT 668 331 337 2BalanceCurrent 12/31/18 4,958 June - 20 May 675-20 HHSC Balance 12/31/19 4,226 1,640 143 AAAA 557 382 175 1 Current June-20 May-20 Balance 01/31/20 4,328 1,706 185 VIA-UZA Balance 02/29/20 4,240 2,189 184 FY15 355 57 298 4 BalanceCurrent 03/31/20 4,281 2,092June - 20 Feb 233-20 IDD MAC Balance 04/30/20 4,231 2,430 290 HHSC 249 - 249 - BalanceCurrent 05/31/20 4,725 2,273Jul - 20 Apr 302-20 TDHCA- Balance 06/30/20 5,277 2,494 466 LIHEAP 157 152 5 - Current June-20 May-20 Balance 07/31/20 $ 4,868 2,114 $ 314 All Other Accounts 1,385 520 865 215 Total$4,868 2,114 2,754 $314 2020 Jul-20 Jul-20 YTD YTD Annual Actual Budget Actual Budget Budget

Total Revenues $ 3,953 4,179 28,050 30,207 $59,875

Total Expenditures 3,726 3,990 27,422 29,566 58,918

Revenues over (under) Expenditures (273) 189 628 641 957

Beginning Fund Balance 13,033 10,810 12,133 10,358 10,358

Ending Fund Balance $12,761 10,999 12,761 10,999 $11,315 Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved Actual Budget Var % Actual Budget Var % Annual Budget G&A Rev $ 3 3 28% 412 406 1% $ 452 Exp 251 30 - 389 220 76% 384 Net (248) (27) - 23 186 -87% 68

AAAA Rev 426 391 9% 2,639 3,086 -14% 6,096 Exp 426 391 9% 2,639 3,086 -14% 6,096 Net ------

BAAA Rev 1,382 1,538 -10% 9,096 9,485 -4% 18,231 Exp 1,375 1,532 -10% 9,032 9,506 -5% 18,198 Net $ 7 6 9% 64 (21) - $ 33 YTD ExpendituresJul 20 – 447kJul 20 underJul budget 20 , dueYTD to additionalYTD fundsYTD forApproved nutrition (COVID), Actual Budget Var % Actual Budget Var % Annual behind budget 225k in nutrition. These funds will be spent in NutritionBudget if not can be reallocatedG&A Rev to$ Disaster 3 relief3 funds.28% Also 412behind budget406 in Caregiver1% $ services; 452 will be spendingExp 140k worth251 of30 gift cards- in FY20389 to make 220up the difference.76% 384 Net (248) (27) - 23 186 -87% 68

AAAA Rev 426 391 9% 2,639 3,086 -14% 6,096 Exp 426 391 9% 2,639 3,086 -14% 6,096 Net ------

BAAA Rev 1,382 1,538 -10% 9,096 9,485 -4% 18,231 Exp 1,375 1,532 -10% 9,032 9,506 -5% 18,198 Net $ 7 6 9% 64 (21) - $ 33 Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved Actual Budget Var % Actual Budget Var % Annual Budget ART Rev $ 553 530 4% 4,026 4,159 -3% $7,659 Exp 444 337 32% 3,556 3,720 -4% 6,861 Net 109 193 -44% 470 439 7% 798

CUP Rev 126 86 46% 472 496 -5% 3,151 Exp 126 86 47% 472 496 -5% 3,151 Net ------

IDD Rev 846 771 10% 7,776 8,330 -7% 14,509 Exp 1,030 770 34% 7,779 8,337 -7% 14,507 Net $ (184) 1 - (3) (7) -56% $ 2 YTD ExpendituresJul 20 – 558kJul 20 underJul budget 20 , PASRRYTD specializedYTD servicesYTD Approved has been Actual Budget Var % Actual Budget Var % Annual reduced due to the restriction for medical facilities on 3/1 (COVID).Budget In addition, theART ApprenticeshipRev $ 553 & Tablet530 programs4% are4,026 behind4,159 budget 121k.-3% COVID$7,659 impact on these grantsExp will444 cause337 funds to32% be left unspent3,556 (HHSC3,720 is aware-4% of this6,861 impact). July NetNet – 184k109 deficit,193 due to -low44% PASRR470 productivity439 in the7% month of798 May & June. With the implementation of the new EHR system, program used April figures to accrueCUP Revfor May126 & June;86 with the46% true up of472 actual figures,496 PASRR-5% showed3,151 a deficit for the Expmonth of126 July. 86 47% 472 496 -5% 3,151 Net ------

IDD Rev 846 771 10% 7,776 8,330 -7% 14,509 Exp 1,030 770 34% 7,779 8,337 -7% 14,507 Net $ (184) 1 - (3) (7) -56% $ 2 Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved Actual Budget Var % Actual Budget Var % Annual Budget NR Rev $ 23 (20) -218% 193 170 14% $ 1,132 Exp 23 (28) -182% 193 170 14% 1,111 Net - (8) -100% - - - 21

PS Rev 272 202 34% 1,760 1,785 -1% 4,732 Exp 228 195 17% 1,672 1,740 -4% 4,697 Net 44 7 - 88 45 93% 35

RS Rev 14 34 -58% 90 95 -5% 229 Exp 14 34 -58% 90 95 -5% 229 Net $ ------$ - Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved Actual Budget Var % Actual Budget Var % Annual Budget RR Rev $ 20 24 -17% 129 164 -21% $ 488 Exp 20 24 -17% 128 164 -22% 488 Net - - - 1 - - -

WEA Rev $ 288 621 -54% 1,457 2,032 -28% 3,196 Exp 288 621 -54% 1,472 2,032 -28% 3,196 Net - - - (15) - - -

Rev/Exp (273) 189 -244% 628 641 -2% 957

BFB 13,033 10,810 - 12,133 10,358 - 10,358 EFB $ 12,761 10,999 - 12,761 10,999 - $ 11,315 Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved Actual Budget Var % Actual Budget Var % Annual Budget RR Rev $ 20 24 -17% 129 164 -21% $ 488 Exp 20 24 -17% 128 164 -22% 488 Net - - - 1 - - -

WEAYTD ExpendituresRev $ 288 – 36k621 under-54% budget1,457; slightly2,032 behind-28% budget3,196 for both USDAExp & TCEQ288 grants.621 - 54% Program1,472 has a2,032 plan to-28% expend3,196 all USDA Net - - - (15) - - - funds before contracts expires on 12/31. Rev/Exp (273) 189 -244% 628 641 -2% 957

BFB 13,033 10,810 - 12,133 10,358 - 10,358 EFB $ 12,761 10,999 - 12,761 10,999 - $ 11,315 Jul 20 Jul 20 Jul 20 YTD YTD YTD Approved YTD Revenues – Actual560k underBudget budgetVar, due% to COVID,Actual programBudget wasVar unable % toAnnual complete units for March & April in LIHEAP & DOE. Completed all units for LIHEAP &Budget DOE in May & RRJune (remainderRev of$ FY2020 DOE24 contract-17% rolled over129 into FY21164 contract).-21% In addition,$ 488 an audit findingExp in TVC 20for an ineligible24 - 17%client created128 the negative164 fund-22% balance of488 15k. Net - - - 1 - - -

WEA Rev $ 288 621 -54% 1,457 2,032 -28% 3,196 Exp 288 621 -54% 1,472 2,032 -28% 3,196 Net - - - (15) - - -

Rev/Exp (273) 189 -244% 628 641 -2% 957

BFB 13,033 10,810 - 12,133 10,358 - 10,358 EFB $ 12,761 10,999 - 12,761 10,999 - $ 11,315 Approved Jul 20 Jul 20 Jul 20 YTD YTD YTD Annual Actual Budget Var % Actual Budget Var % Budget AACOG Move $ 10 19 49% 23 19 -21% $ 580 Agency Mgmt. 36 38 5% 278 301 8% 510 General Counsel 14 17 18% 116 121 4% 201 CFO 130 94 -39% 717 722 - 1,213 Operations 1 2 38% 10 14 29% 24 External Affairs 7 12 40% 94 107 12% 182 Human Resources 38 40 4% 255 287 11% 492 Purchasing 30 30 2% 199 208 4% 348 Board General 7 4 -73% 107 122 13% 126 IT/Comm 23 68 65% 473 564 16% 906 Total $ 296 324 8% 2,272 2,465 8% $ 4,582 AACOG July 2020 Financial Dashboard Descriptions

Percentage Earned Shows the percentage of the annual budget expensed and earned as well as the $ change to net assets (excludes And Spent administrative budgets). Ideally, year-end expenditures should be as close to 100% of budget as possible.

Cash and Investments Total amount of funds available for current, previous month, prior year, and two years of historical data (year-end). Categorized by: cash, money markets, and certificate of deposits.

Change in Net Assets Net revenue over expenditures by program and general fund. Measures financial performance by answering the question, "Did the organization operate within its means during the year?"

Accounts Recievables The percentage of accounts receivables past due from 61-90 days, as well as over 90 days, shown as a speedometer. % Past Due (Speedomter)

Agency % Spent Budget The calendar year budget that has been reached, shown as a percentage on a thermometer (excludes administrative budgets). (Thermometer)

Annual Trend Shows actual revenue/expenditures to budget for the calendar year (excludes administrative budgets).

Expenditures By Shows the variance of actual to budget by expenditures (includes adminstrative budgets). Variance Program Ideally, the variance should be as close to zero as possible. (Waterfall)

Aged Aged accounts receivable balances for calendar month-end. Accounts Receivable Reflects the efficiency of accounts receivable collections. YTD Date 08/18/2020 Agency FINANCIALFINANCIAL DASHBOARD DASHBOARD | Period | Period Ended Ended August July31, 2017 31, 2020

Percentage Earned and Spent (Excludes Admin Budgets) Agency % Spent Annual Trend Annual Budget YTD Actual % Earned/Spent Budget CL-20 Month to Month / $ Millions 100% 58.9M Revenue 59,875,199 28,050,289 47% 50.6 Act Rev Bud Rev Act Exp Bud Exp Expenditures 58,917,637 27,422,593 47% 80% Net Assets 957,562 627,696 60% 47% 6 27.4 Cash and Investments 40% 4 $ Millions 2 6.4 6.4 6.6 20% - 4.0 0% Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 5.3 5.3 5.1 2.0 0.0 1.1 Expenditures Variance By Program (Includes Admin Budgets) 1.0 1.0 1.5 0.8 0.1 0.1 YTD / $ Thousands Under Budget Over Budget Jun 20 Jul 20 Jul 19 Jul 18 MM / Inv Pools Certificates of Deposits Total 32,031 32,500 169 447 558 164 474 Change in Net Assets 560 67 30,500 5 24 36 192 29,696 YTD / $ Thousands Exp Exceeds Rev Rev Exceeds Exp 23 28,500 YTD B GA AAA IDD ART BAAA WTHR PS NR RS CUP RR ADM YTD A (3) (15) 23 470 64 87 1 Aged Accounts Receivable YTD $ Thousands GA AAAA IDD CUP ART BAAA WTHR PS NR RS RR Current 0-30 31-60 61-90 91-120 7,899 Accounts Receivable % >90 Accounts Receivable % 61-90 6,500 $ Millions $ Millions 4,958 5,277 .31 4,328 4,726 4,845

.23 Thousands 4,280 4,500 4,223 4,240 4,231

1.0 1.03.77 2,500

500 23% 31% Dec-17 Dec-18 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Agency Date 08/18/2020

FINANCIALFINANCIAL DASHBOARD DASHBOARD | Period | Period Ended Ended August 31,JanuaryJuly 2017 31, 202031, 2020

(In millions) D-13 D-14 D-15 D-16 D-17 D-18 D-19 J-20 F-20 M-20 A-20 M-20 J-20 J-20 YTD -20

B/S Summary Assets 16.4 16.0 18.3 15.7 15.3 17.7 19.2 19.0 19.0 19.4 20.0 19.1 20.8 19.9 Liabilities 5.5 5.7 7.3 6.3 6.0 7.2 7.1 6.7 6.4 6.8 7.3 6.3 7.8 7.2 Fund Balance 10.9 10.3 11.0 9.4 9.3 10.5 12.1 12.3 12.6 12.6 12.7 12.8 13.0 12.7

AR Summary Over 90 0.3 0.3 0.3 0.5 1.3 0.1 0.1 0.2 0.2 0.2 0.3 0.3 0.5 0.3 Total AR 5.5 7.2 6.2 6.1 7.8 5.7 4.9 4.3 4.2 4.3 4.2 4.7 5.3 4.8

I/S Summary Revenues 40.9 38.9 40.7 40.7 48.0 46.0 51.5 3.6 3.6 3.6 3.8 4.7 4.4 4.0 27.7 Expenditures 40.2 39.6 41.4 41.4 47.6 45.9 50.9 3.3 3.5 3.7 3.7 4.6 4.2 4.2 27.2 Net Assets 0.7 (0.7) (0.7) (0.7) 0.4 0.1 0.6 0.3 0.1 (0.1) 0.1 0.1 0.2 (0.2) 0.5

Program I/S Summary Alamo AAA Rev 4.1 4.3 4.6 4.4 4.7 4.0 5.3 0.3 0.3 0.2 0.4 0.7 0.3 0.4 2.6 Alamo AAA Exp 4.1 4.3 4.6 4.4 4.7 4.0 5.3 0.3 0.3 0.2 0.4 0.7 0.3 0.4 2.6 Alamo AAA Net ------Bexar Aging Rev 12.1 12.4 12.7 13.0 14.7 15.2 16.9 0.9 1.1 0.8 1.3 1.9 1.7 1.4 9.1 Bexar Aging Exp 12.1 12.4 12.7 12.9 14.5 15.1 16.8 0.9 1.1 0.8 1.3 1.9 1.7 1.4 9.1 Bexar Aging Net - - - 0.1 0.2 0.1 0.1 ------ART Rev 6.1 4.9 4.3 4.4 4.9 5.7 6.8 0.4 0.4 0.8 0.5 0.6 0.6 0.5 3.8 ART Exp 5.3 5.5 4.6 4.5 5.3 6.2 6.9 0.4 0.4 0.8 0.4 0.5 0.5 0.4 3.4 ART Net 0.8 (0.6) (0.3) (0.1) (0.4) (0.5) (0.1) - 0.0 - 0.1 0.1 0.1 0.1 0.4 CUP Rev NA NA NA NA NA NA 0.3 0.0 0.0 0.2 0.0 0.0 0.0 0.1 0.4 CUP Exp NA NA NA NA NA NA 0.3 0.0 0.0 0.2 0.0 0.0 0.0 0.1 0.4 CUP Net NA NA NA NA NA NA ------IDD Services Rev 8.3 9.4 11.1 11.1 12.1 13.4 14.0 1.2 1.2 1.2 1.1 1.0 1.2 0.8 7.6 IDD Services Exp 8.4 9.5 11.8 12.0 11.7 13.1 13.8 1.2 1.1 1.2 1.1 1.0 1.1 1.0 7.6 IDD Services Net (0.1) (0.1) (0.7) (0.9) 0.4 0.3 0.2 - 0.1 (0.0) - - 0.1 (0.2) (0.0) Natural Resources Rev 0.9 0.9 0.8 1.0 0.9 0.6 0.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.2 Natural Resources Exp 0.9 0.9 0.8 1.0 0.9 0.6 0.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.2 Natural Resources Net ------0.1 ------Public Safety Rev 3.2 3.0 3.2 3.3 3.3 2.9 3.5 0.2 0.3 0.2 0.2 0.2 0.2 0.2 1.5 Public Safety Exp 3.1 3.0 3.3 3.3 3.2 2.9 3.3 0.2 0.2 0.2 0.2 0.2 0.2 0.2 1.5 Public Safety Net 0.1 - (0.1) - 0.1 - 0.2 (0.0) 0.0 (0.0) - - - - 0.0 Regional Services Rev 0.1 0.1 0.1 0.9 4.5 0.7 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 Regional Services Exp 0.1 0.1 0.1 0.9 4.5 0.7 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 Regional Services Net ------Resource Recovery Rev 0.5 0.2 0.5 0.3 0.5 0.4 0.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 Resource Recovery Exp 0.5 0.2 0.5 0.3 0.5 0.4 0.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 Resource Recovery Net ------Weatherization Rev 1.7 1.8 1.8 1.6 2.0 2.6 3.1 0.2 0.3 0.1 0.1 0.3 0.3 0.3 1.5 Weatherization Exp 2.2 1.8 1.8 1.6 2.0 2.6 3.1 0.2 0.3 0.1 0.1 0.3 0.3 0.3 1.5 Weatherization Net (0.5) ------(0.0) - - - (0.0) AACOG July 2020 Financial Statements

08/18/2020 FINAL BOARD Alamo Area Council of Governments Combined Balance Sheet As of July 31, 2020

General Fund & Special Cost Pools Revenue Total Jun-20 Jul-19 ASSETS Cash $ 118,604 118,604 116,943 $ 1,548,120 Investments 2,136,147 4,159,886 6,296,033 6,288,017 5,141,757 Receivables: Grantor agencies/Other 12,520 4,832,624 4,845,144 5,272,585 2,840,984 A/R clearing & Accrued A/R Other (21,890) 2,946,436 2,924,546 3,309,146 2,239,468 A/R Cost Pools - - - - - Due from other funds 1,886,201 (1,886,201) - - - Accrued Prepaid Expenses 298,045 312,296 610,341 703,389 425,510 FF&E, Vehicles, Software (Net) 5,001,206 - 5,001,206 5,004,119 4,141,959 Land 127,000 - 127,000 127,000 127,000 TOTAL ASSETS 9,557,833 10,365,041 19,922,874 20,821,199 16,464,798

LIABILITIES Accounts payable 441,607 1,241,230 1,682,837 2,503,180 2,240,155 Accrued payroll 73,222 390,706 463,928 433,979 415,004 Accrued liabilities 30,000 2,015,362 2,045,362 1,782,252 1,089,634 Notes Payable - - - - - Deferred revenue 989,687 1,979,664 2,969,351 3,070,186 2,100,508 TOTAL LIABILITIES 1,534,516 5,626,962 7,161,478 7,789,597 5,845,301

Investments in general fixed assets 5,115,995 - 5,115,995 5,115,995 4,183,013 Fund balance: Unreserved 2,375,696 4,133,589 6,509,285 6,509,284 5,884,908 Reserved - - - - - Designated leave liability 508,420 - 508,420 508,420 473,460 Beginning Fund Balance 8,000,111 4,133,589 12,133,700 12,133,700 10,541,381

Revenue over (under) Expenditures 23,206 604,490 627,696 897,902 78,116

Total Fund Balance 8,023,317 4,738,079 12,761,396 13,031,602 10,619,497

Total Liabilities and Fund Balance $ 9,557,833 10,365,041 19,922,874 20,821,199 $ 16,464,798

Special Programs Fund Balance Jul-20 Jun-20 Jul-19 Alamo Aging 20,445 20,421 20,578 Bexar Aging 579,265 579,273 462,573 ART 2,690,179 2,574,026 2,148,295 IDD Services 584,646 768,568 345,121 Natural Resources 186,276 186,276 111,714 Public Safety 685,602 642,391 484,665 Regional Services 6,568 6,523 5,517 Weatherization (14,901) (14,813) 4,996 Total Special Programs Fund Balance $ 4,738,079 $ 4,762,664 $ 3,583,458

Page 2 8/18/2020 Alamo Area Council of Governments Combined Revenue & Expenditures As of July 31, 2020

Actual YTD YTD YTD Annual REVENUES Actual Budget Var % Actual Budget Var % Budget

Federal $ 2,694,892 3,922,176 -31% 15,280,018 17,045,961 -10% $ 30,623,566 State 608,345 209,010 191% 5,402,920 5,578,323 -3% 13,231,866 Local / Other / Medicaid 517,655 56,355 - 4,741,390 4,967,277 -5% 8,496,075 Delegate Agency - Cash Match 25,390 (7,372) - 1,746,530 1,763,958 - 6,483,372 Program Income / Interest / Other 86,335 (41,685) - 387,925 305,007 27% 448,506 Member Dues / Match 20,722 41,219 -50% 491,506 546,291 -10% 591,814 TOTAL REVENUES 3,953,339 4,179,703 -5% 28,050,289 30,206,817 -7% 59,875,199

EXPENDITURES

Personnel Salaries and Fringe 1,340,212 1,597,494 -16% 9,374,498 9,978,819 -6% 17,230,104 Contractual Services 2,115,273 1,816,901 16% 10,984,105 12,014,750 -9% 23,382,312 Travel 29,547 57,324 -48% 243,419 417,439 -42% 741,305 Rent and Utilities 113,598 110,930 2% 770,462 802,991 -4% 1,372,385 Supplies 63,969 92,809 -31% 315,281 419,771 -25% 734,649 Training / Tuition 3,859 2,879 34% 40,462 88,629 -54% 139,517 Equipment 47,545 64,130 -26% 561,757 593,631 -5% 2,652,725 Other 219,669 (30,852) - 1,515,644 1,343,614 13% 2,408,336 Indirect 246,403 261,147 -6% 1,733,131 1,967,773 -12% 3,474,312 Match 46,112 17,513 163% 1,883,834 1,938,153 -3% 6,781,992 TOTAL EXPENDITURES 4,226,187 3,990,275 6% 27,422,593 29,565,570 -7% 58,917,637

Revenues over (under) Expenditures (272,848) 189,428 -244% 627,696 641,247 -2% 957,562

Beginning Fund Balance 13,034,244 10,810,443 - 12,133,700 10,358,624 - 10,358,624

Ending Fund Balance $ 12,761,396 10,999,871 - 12,761,396 10,999,871 - $ 11,316,186

Page 3 8/18/2020 Alamo Area Council of Governments Combined Revenue & Expenditures As of July 31, 2020

Actual YTD YTD YTD Annual REVENUES Actual Budget Var % Actual Budget Var % Budget

General Administration $ 3,344 2,616 28% 412,159 406,074 1% $ 452,154 Alamo Area Agency on Aging 425,698 390,923 9% 2,638,845 3,085,769 -14% 6,096,182 Bexar Area Agency on Aging 1,382,242 1,537,925 -10% 9,095,951 9,484,821 -4% 18,231,684 Alamo Regional Transit 553,170 530,308 4% 4,026,077 4,158,645 -3% 7,658,725 Compatible Use Program 126,275 86,292 46% 471,833 495,639 -5% 3,150,576 IDD Services 846,322 770,952 10% 7,776,169 8,329,767 -7% 14,509,150 Natural Resources 22,999 (19,525) -218% 193,400 169,972 14% 1,131,713 Public Safety 271,603 201,952 34% 1,759,829 1,784,934 -1% 4,732,463 Regional Services 13,989 33,501 -58% 90,220 95,101 -5% 228,942 Resource Recovery 19,721 23,748 -17% 129,238 164,393 -21% 487,625 Weatherization 287,976 621,011 -54% 1,456,568 2,031,702 -28% 3,195,985 TOTAL REVENUES 3,953,339 4,179,703 -5% 28,050,289 30,206,817 -7% 59,875,199

EXPENDITURES

General Administration 251,246 30,009 - 388,954 220,441 76% 383,520 Alamo Area Agency on Aging 425,673 390,923 9% 2,638,745 3,085,769 -14% 6,096,182 Bexar Area Agency on Aging 1,375,229 1,531,501 -10% 9,031,642 9,505,782 -5% 18,198,303 Alamo Regional Transit 444,039 337,098 32% 3,556,044 3,720,425 -4% 6,860,980 Compatible Use Program 126,635 86,292 47% 471,833 495,639 -5% 3,150,576 IDD Services 1,030,244 769,850 34% 7,779,313 8,336,847 -7% 14,507,346 Natural Resources 22,999 (28,177) -182% 193,400 169,972 14% 1,111,282 Public Safety 228,392 194,519 17% 1,672,330 1,739,499 -4% 4,696,896 Regional Services 13,989 33,501 -58% 90,220 95,101 -5% 228,942 Resource Recovery 19,676 23,748 -17% 128,545 164,393 -22% 487,625 Weatherization 288,065 621,011 -54% 1,471,567 2,031,702 -28% 3,195,985 TOTAL EXPENDITURES 4,226,187 3,990,275 6% 27,422,593 29,565,570 -7% 58,917,637

Net Revenue/(Expenditures) General Administration (247,902) (27,393) - 23,205 185,633 -87% 68,634 Alamo Area Agency on Aging 25 - - 100 - - - Bexar Area Agency on Aging 7,013 6,424 9% 64,309 (20,961) - 33,381 Alamo Regional Transit 109,131 193,210 -44% 470,033 438,220 7% 797,745 Compatible Use Program (360) ------IDD Services (183,922) 1,102 - (3,144) (7,080) -56% 1,804 Natural Resources - 8,652 -100% - - - 20,431 Public Safety 43,211 7,433 - 87,499 45,435 93% 35,567 Regional Services ------Resource Recovery 45 - - 693 - - - Weatherization (89) - - (14,999) - - - Total Net Rev/(Exp) (272,848) 189,428 -244% 627,696 641,247 -2% 957,562

Revenues over (under) Expenditures (272,848) 189,428 -244% 627,696 641,247 -2% 957,562

Beginning Fund Balance 13,034,244 10,810,443 - 12,133,700 10,358,624 - 10,358,624

Ending Fund Balance $ 12,761,396 10,999,871 - 12,761,396 10,999,871 - $ 11,316,186

Page 4 8/18/2020 Alamo Area Council of Governments Combined Revenue & Expenditures As of July 31, 2020

Actual YTD YTD YTD Annual Program Actual Budget Var % Actual Budget Var % Budget

General Administration Revenue $ 3,344 2,616 28% 412,159 406,074 1% $ 452,154 Expense 251,246 30,009 - 388,954 220,441 76% 383,520 Net (247,902) (27,393) - 23,205 185,633 -87% 68,634 Alamo Area Agency on Aging Revenue 425,698 390,923 9% 2,638,845 3,085,769 -14% 6,096,182 Expense 425,673 390,923 9% 2,638,745 3,085,769 -14% 6,096,182 Net 25 - - 100 - - - Bexar Area Agency on Aging Revenue 1,382,242 1,537,925 -10% 9,095,951 9,484,821 -4% 18,231,684 Expense 1,375,229 1,531,501 -10% 9,031,642 9,505,782 -5% 18,198,303 Net 7,013 6,424 9% 64,309 (20,961) - 33,381 Alamo Regional Transit Revenue 553,170 530,308 4% 4,026,077 4,158,645 -3% 7,658,725 Expense 444,039 337,098 32% 3,556,044 3,720,425 -4% 6,860,980 Net 109,131 193,210 -44% 470,033 438,220 7% 797,745 Compatible Use Program Revenue 126,275 86,292 46% 471,833 495,639 -5% 3,150,576 Expense 126,635 86,292 47% 471,833 495,639 -5% 3,150,576 Net (360) ------IDD Services Revenue 846,322 770,952 10% 7,776,169 8,329,767 -7% 14,509,150 Expense 1,030,244 769,850 34% 7,779,313 8,336,847 -7% 14,507,346 Net (183,922) 1,102 - (3,144) (7,080) -56% 1,804 Natural Resources Revenue 22,999 (19,525) -218% 193,400 169,972 14% 1,131,713 Expense 22,999 (28,177) -182% 193,400 169,972 14% 1,111,282 Net - 8,652 -100% - - - 20,431 Public Safety Revenue 271,603 201,952 34% 1,759,829 1,784,934 -1% 4,732,463 Expense 228,392 194,519 17% 1,672,330 1,739,499 -4% 4,696,896 Net 43,211 7,433 - 87,499 45,435 93% 35,567 Regional Services Revenue 13,989 33,501 -58% 90,220 95,101 -5% 228,942 Expense 13,989 33,501 -58% 90,220 95,101 -5% 228,942 Net ------Resource Recovery Revenue 19,721 23,748 -17% 129,238 164,393 -21% 487,625 Expense 19,676 23,748 -17% 128,545 164,393 -22% 487,625 Net 45 - - 693 - - - Weatherization Revenue 287,976 621,011 -54% 1,456,568 2,031,702 -28% 3,195,985 Expense 288,065 621,011 -54% 1,471,567 2,031,702 -28% 3,195,985 Net (89) - - (14,999) - - -

Total Program Revenue 3,953,339 4,179,703 -5% 28,050,289 30,206,817 -7% 59,875,199 Total Program Expense 4,226,187 3,990,275 6% 27,422,593 29,565,570 -7% 58,917,637 Total Program Net (272,848) 189,428 -244% 627,696 641,247 -2% 957,562

Beginning Fund Balance 13,034,244 10,810,443 - 12,133,700 10,358,624 - 10,358,624 Ending Fund Balance $ 12,761,396 10,999,871 - 12,761,396 10,999,871 - $ 11,316,186

Page 5 8/18/2020 Alamo Area Council of Governments Administrative Budgets As of July 31, 2020

YTD Var Approved Actual Budget Var % YTD Actual YTD Budget % Annual Budget AACOG Move $ 9,745 19,127 49% 23,141 19,127 -21% $ 580,000 Agency Mgmt. 36,151 37,983 5% 277,734 301,159 8% 510,326 General Counsel 14,265 17,355 18% 116,093 120,543 4% 200,512 CFO 130,024 93,671 -39% 717,068 721,643 - 1,212,626 Operations 1,217 1,965 38% 10,164 14,285 29% 23,909 External Affairs 6,998 11,726 40% 94,464 107,025 12% 181,907 Human Resources 38,089 39,880 4% 255,243 286,927 11% 492,091 Purchasing 29,709 30,277 2% 199,065 207,664 4% 348,459 Board General 6,900 4,000 -73% 106,704 122,483 13% 125,725 IT/Comm 23,445 67,875 65% 473,238 564,415 16% 906,186 Total $ 296,544 323,859 8% 2,272,914 2,465,271 8% $ 4,581,741

Page 6 8/18/2020 Alamo Area Council of Governments Cost Pool Reimbursements As of July 31, 2020

RELEASE DESCRIPTION INDIRECT COPIES RENT FRINGE TIME IT/COMM TOTAL

REVENUES $ 1,733,131 61,009 597,896 2,441,992 888,817 559,350 $ 6,282,193

TOTAL 1,733,131 61,009 597,896 2,441,992 888,817 559,350 6,282,193

EXPENSE ADMINSTRATIVE 61,009 597,896 2,493,937 601,028 473,238 4,227,107 AACOG Move 2020 23,141 23,141 AGENCY MANAGEMENT 277,734 277,734 GENERAL COUNSEL 116,093 116,093 CFO 717,068 717,068 OPERATIONS 10,164 10,164 EXTERNAL AFFAIRS 94,464 94,464 HUMAN RESOURCES 255,243 255,243 PURCHASING 199,065 199,065 BOARD GENERAL 106,704 106,704 TOTAL 1,799,677 61,009 597,896 2,493,937 601,028 473,238 6,026,783

Net Over/(Under) (66,546) - - (51,945) 287,788 86,112 255,410

Prior Year Carry Fwd (2019) 267,543 - - 241,638 61,729 155,306 726,216

Total Current Over/(Under) (Net Rec 2019 Carry Fwd + Current Year) $200,997 - - 189,693 349,517 241,418 $ 981,626

Page 7 8/18/2020

Board of Directors Meeting 9. Meeting Date: 08/26/2020 Title: Agency Contract Performance Report Update Presented by: Diane Rath, Executive Director

AGENDA ITEM DESCRIPTION: Agency Contract Performance Report - Diane Rath

BACKGROUND/HISTORY: None

DISCUSSION: None

FINANCIAL IMPACT: None

STAFF RECOMMENDATION: None, for questions please contact Diane Rath at [email protected] or 210-362-5201.

Attachments ED Presentation CPR Report AACOG July 2020 CPR Report

Diane Rath Executive Director

August 26, 2020 AACOG Programs Summary Dept Funding Agency Program AGI Health and Human Services Commission Alamo ADRC Services Health and Human Services Commission Alamo Aging HHSC OAA Health and Human Services Alamo Ombudsman National Council of Aging Benefits Enrollment Center Health and Human Services Commission Bexar ADRC Services Health and Human Services Commission Bexar Aging HHSC OAA Health and Human Services Commission Bexar Ombudsman Corporation for National and Community Service CNCS Senior Demonstration Program Non-Funded Customer Satisfaction Survey Masonic Homes & School of Texas Masonic Widows Assistance Grant Texas Veterans Commission Rides 4 TX Heroes Corporation for National and Community Service Senior Companion Program Texas Workforce Commission Texas Veterans Network Institute for Veterans and Military Families TXServes Regional Champion Grant Department of Veteran Affairs Veterans Directed - VDHCBS ART ART ART Efficiency Measures Non-Funded Customer Satisfaction Survey City of Seguin ILA Connect Seguin Texas Department of Transportation PGA RPT 1501 & 1601 Operations VIA Metropolitan UZA Funding - VIA CUP Non-Funded Customer Service Survey US Dept of Defense-Office of Economic Adjustment OEA Regional Compatible Use Plan IDD Non-Funded Customer Satisfaction Survey Health and Human Services Commission HHSC Medicaid Administration ILA Health and Human Services Commission HHSC Medicaid Provider Agreements Health and Human Services IDDS Performance Contract NRS US Dept of Energy Clean Cities Environmental Protection Agency EPA DERA Clean Diesel Funding Assistance Program Transportation Policy Board MPO Forecast and Planning Texas Commission on Environmental Quality TCEQ Rider 7 Air Quality Planning PSD Commission on State Emergency Communications CSEC for 911 Services Non-Funded Customer Service Survey Office of the Governor Criminal Justice Division ILA w/Governors Office Criminal Justice Division Office of the Governor Homeland Security Division ILA with Governor for Homeland Security Office of the Governor Criminal Justice Division Law Enforcement Academy Grant REG Non-Funded Customer Satisfaction Survey US Dept. of Commerce DOC EDA Grant Texas Commission on Environmental Quality TCEQ-Regional Solid Waste Grant Master Texas Dept of Agriculture TxCDBG US Department of Agriculture USDA Solid Waste Management WEA Texas Dept. of Housing and Community Affairs Amy Young Barrier Removal Program Non-Funded Customer Satisfaction Survey Department of Energy DOE 2020 Weatherization Assistance Texas Veterans Commission Homes for Texas Heroes Texas Dept. of Housing LIHEAP 2020 Project: Bexar Aging HHSC OAA Accountant: Terry Haslett Project Director: Gloria Vasquez Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 PM: Number of Persons Receiving Care Annual 1286 111 93 610 Coordination Target 90 100 158 Attainment(C) 840 933 1543 Waiting for PM: Number of Persons Receiving Annual 142 0 15 2 Homemaker Services vendors billing. Target 0 15 5 Attainment(C) 83 98 100 PM: Number of Congregate Meals Annual 334,275 0 0 0 Services COVID shut down centers.Target 20000 5235 0 Attainment(C) 262135 262135 262135 PM: Number of Delivered Meals Served Annual 310,124 106486 98716 90773 Target 45000 25000 25000 Attainment(C) 401940 500656 591429 PM: Number of One Way Trips AnnualCOVID13,000 decreased502 544 651 demand.Target 500 1375 1905 Attainment(C) 8890 9434 10085 Project: Alamo Aging HHSC OAA Accountant: Terry Haslett Project Director: Gloria Vasquez Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 PM: Number of Persons Receiving Care Annual 688 17 131 185 Coordination Target 55 122 50 Attainment(C) 438 569 754 PM: of Persons Receiving Homemaker Annual 50 11 4 3 Services Target 6 0 0 Attainment(C) 50 54 57 PM: Congregate Meals Served COVIDAnnual shut73,100 3765 3058 0 Target 3700 7570 0 down Attainment(C)centers. 52452 55510 55510 PM: Number of Persons Receiving Annual 31 10 3 4 Personal Assistance Services (unduplicated) Target 4 0 0 Attainment(C) 35 38 42 PM: Number of Homes Repaired/Modified AnnualIncreased60 in July2 but will 4 2 (unduplicated) miss Targettarget due to0 COVID.2 0 GloriaAttainment(C) was a panelist63 in 67 69 PM: Number of Persons Receiving Legal AnnualJuly with750 100 attorneys24 – 34 73 Assistance Services (unduplicated) potentialTarget partnership65 with54 113 RioAttainment(C) Grande Legal490 Aid. 524 597 Project: Alamo Ombudsman Accountant: Terry Haslett Project Director: Gloria Vasquez Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Number of Active Certified Ombudsman Annual 23 Gained21 1, 2 in21 22 Variancetraining.-2 -2 -1 Project: Bexar Ombudsman Accountant: Robert Gamboa Project Director: Gloria Vasquez Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Number of Active Certified Ombudsman Annual 23 22 24 25 Variance2 over,-1 good! 1 2 Project: Bexar ADRC Services Accountant: Robert Gamboa Project Director: Gloria Vasquez Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 PM: Achieve 70% live person call Annual 70% Record99.00% breaking98.00% 95.00% answer Target # of70.00% calls! 70.00% 70.00% Variance 29.00% 28.00% 25.00% Project: Veterans Directed - VDHCBS Accountant: Robert Gamboa Project Director: Gloria Vasquez Start Date: 7/1/2016 Department: Aging Termination Date: 6/30/2021 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 New Cases (Goal = 3 per month) Monthly 3 47 over,7 good!6 14 Active Census (Goal = 60) Annual 60 87 93 107 Project: UZA Funding - VIA Accountant: Terri Haslett Project Director: Sean Scott Start Date: 10/1/2019 Department: Alamo Regional Transit Termination Date: 9/30/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Demand Response service for New Annual 21600 762 862 836 Braunfels COVID Target 1850 1850 1850 Attainment 12571 13433 14269 Demand Response service for Schertz decreasedAnnual 2400 115 115 110 demand.Target 200 200 200 Attainment 1770 1885 1995 Demand Response service for Cibolo Annual 300 113 174 69 Target 100 100 100 Attainment 1169 1343 1412 Demand Response service for Annual Actual 21 13 0 McQueeny/Guadalupe Area Target 5 5 5 Attainment 147 160 160 Demand Response service for Marion Annual 180 2 12 9 Target 15 15 15 Attainment 100 112 121 Demand Response service - Total Annual 24480 1013 1182 1024 Target 2170 2170 2170 Attainment 15757 16939 17963 Project: IDDS Performance Contract Accountant: Robert Gamboa Project Director: Jacob Ulczynski Start Date: 9/1/2019 Department: Intellectual and Developmental Disability Services Termination Date: 8/31/2021 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 General Revenue - Quarterly Consumer Target COVIDMonthly impact276 116 120 125 Attainment -160 -156 -151 Project: HHSC Medicaid Provider Agreements Accountant: Robert Gamboa Project Director: Jacob Ulczynski Start Date: 12/1/2016 Department: Intellectual and Developmental Disability Services Termination Date: 8/31/2021 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 General Revenue - # of Type B (Collateral) Monthly Actual 644 684 661 Encounters Target 749 749 749 Attainment -105 -65 -88 Medicaid Waiver Program - # of Type-A (Face to Monthly Actual 2191 2228 2332 Face) Encounters Not on target Target 2467 2467 2467 but muchAttainment -276 -239 -135 Medicaid Waiver Program - # of Type B (Collateral) Monthly Actual 5957 6126 6335 Encounters improved in July. Target 6415 6415 6415 Attainment -458 -289 -80 Community First Choice - # of Type A (Face to Face) Monthly Actual 39 25 36 Encounters Target 41 41 41 Attainment -2 -16 -5 Community First Choice - # of type B (Collateral) Monthly Actual 68 38 71 Encounters Target 107 107 107 Attainment -39 -69 -36 Project: Law Enforcement Academy Grant Accountant: Melisa Finley Project Director: Michael Ritchey Start Date: 9/1/2017 Department: Public Safety Termination Date: 8/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020

Alpha - Cadets in Training Monthly 40 32 31 30

Attainment -8 -9 -10

Bravo - Cadets in Training Monthly Largest40 46

Attainmentclass ever. 6

AALEA Number of Training Hours Conducted and Monthly 4000 25178 5278 2650 Reported July decreased Attainment 21178 1278 -1350 due to AALEA Number of People for Inservice Classes Monthly 500 188 429 170 Conducted or Reported COVID &

Attainmentroom -312 -71 -330

AALEA Number of Users for Online Classes Monthly availability.6327 6413 6601

Attainment 6327 6413 6601

AALEA Number of On-Line Certificates Given 160 1067 450 755

Attainment 1067 450 755 Project: LIHEAP 2020 Accountant: Terry Haslett Project Director: Claudia Mora Start Date: 1/1/2020 Department: Weatherization Termination Date: 12/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 AVG WAP costs (materials; labor; program Monthly 8000.00 7010.72 6095.05 5503.68 support) not greater than $8000 per unit +40 in Attainment -989.28 -1904.95 -2496.32 Units Completed Annualinstallation.170 31 15 26 Attainment 54 69 95 Project: Amy Young Barrier Removal Program Accountant: Terri Haslett Project Director: Claudia Mora Start Date: 1/1/2020 Department: Weatherization Termination Date: 12/31/2020 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Home Accessibility Modification Singular1 pending,5 3 0 0 0 Attainment 2 2 2 Project: Homes for Texas Heroes more in October.Accountant: Terri Haslett Project Director: Claudia Mora Start Date: 7/1/2020 Department: Weatherization Termination Date: 6/30/2021 Deliverables Frequency Target Jul 2020 Units Completed Quarterly1 in installation,15 0 Attainment 0 Grant $ Expended Quarterlycontractor300,000.00 passed away. 0 Attainment(C) 0 Project: DOE 2020 Weatherization Assistance Accountant: Terri Haslett Project Director: Claudia Mora Start Date: 7/1/2019 Department: Weatherization Termination Date: 6/30/2021 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Average WAP costs (materials; labor; Monthly 7521.00 8852 8768 8024 program support) not greater than $7451 12 approved per unit in Pearsall.Attainment(C) 1331 1247 355 Units Completed Monthly 120 4 2 4 Attainment 24 26 30 AACOG Programs Summary Dept Funding Agency Program AGI Health and Human Services Commission Alamo ADRC Services Health and Human Services Commission Alamo Aging HHSC OAA Health and Human Services Alamo Ombudsman National Council of Aging Benefits Enrollment Center Health and Human Services Commission Bexar ADRC Services Health and Human Services Commission Bexar Aging HHSC OAA Health and Human Services Commission Bexar Ombudsman Corporation for National and Community Service CNCS Senior Demonstration Program Non-Funded Customer Satisfaction Survey Masonic Homes & School of Texas Masonic Widows Assistance Grant Texas Veterans Commission Rides 4 TX Heroes Corporation for National and Community Service Senior Companion Program Texas Workforce Commission Texas Veterans Network Institute for Veterans and Military Families TXServes Regional Champion Grant Department of Veteran Affairs Veterans Directed - VDHCBS ART ART ART Efficiency Measures Non-Funded Customer Satisfaction Survey City of Seguin ILA Connect Seguin Texas Department of Transportation PGA RPT 1501 & 1601 Operations VIA Metropolitan UZA Funding - VIA CUP Non-Funded Customer Service Survey US Dept of Defense-Office of Economic Adjustment OEA Regional Compatible Use Plan IDD Non-Funded Customer Satisfaction Survey Health and Human Services Commission HHSC Medicaid Administration ILA Health and Human Services Commission HHSC Medicaid Provider Agreements Health and Human Services IDDS Performance Contract NRS US Dept of Energy Clean Cities Environmental Protection Agency EPA DERA Clean Diesel Funding Assistance Program Transportation Policy Board MPO Forecast and Planning Texas Commission on Environmental Quality TCEQ Rider 7 Air Quality Planning PSD Commission on State Emergency Communications CSEC for 911 Services Non-Funded Customer Service Survey Office of the Governor Criminal Justice Division ILA w/Governors Office Criminal Justice Division Office of the Governor Homeland Security Division ILA with Governor for Homeland Security Office of the Governor Criminal Justice Division Law Enforcement Academy Grant REG Non-Funded Customer Satisfaction Survey US Dept. of Commerce DOC EDA Grant Texas Commission on Environmental Quality TCEQ-Regional Solid Waste Grant Master Texas Dept of Agriculture TxCDBG US Department of Agriculture USDA Solid Waste Management WEA Texas Dept. of Housing and Community Affairs Amy Young Barrier Removal Program Non-Funded Customer Satisfaction Survey Department of Energy DOE 2020 Weatherization Assistance Texas Veterans Commission Homes for Texas Heroes Texas Dept. of Housing LIHEAP 2020

Page 1 of 18 Aging

Project: Texas Veterans Network Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $2,000,000.00 Start Date: 3/13/2020 Department: Aging Termination Date: 3/31/2023 Deliverables Frequency Target Apr 2020 May 2020 Jun 2020 Jul 2020 Number of Organizations in Network Annually 210 103 0 5 Attainment 103 103 108 Number of Unduplicated Veterans Served using Veteran Referral System Annually 1400 134 130 156

Attainment 134 264 420 Number of Referrals made in the Veterans Referral System Annually 1500 201 185 220

Attainment 201 386 606 Number of Network Building Events held Annually 8 0 5 14 Attainment 0 5 19 Number of Network Training/Workshops held Annually 4 0 1 1 Attainment 0 1 2 Number of Network Organizations with referral system installed and Annually 210 103 0 5 available for use by the organization to make electronic referrals to other network partners. Attainment 103 103 108

Project: TXServes Regional Champion Grant Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $50,000.00 Start Date: 1/1/2019 Department: Aging Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Conduct 3 trainings for Coordination Center partners Quarterly 3 0 0 3 1 2 0 0 Attainment 3 4 6 6 6 Presentation for National Community of Champion Symposium Annual 1

Attainment

Project: Bexar Aging HHSC OAA Total Accountant: Terry Haslett Project Director: Gloria Vasquez Amount: $7,515,383.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 PM: Number of Persons Receiving Care Coordination Annual 1286 172 125 50 57 83 84 81 77 111 93 610 Target 150 125 50 55 80 80 80 80 90 100 158 Attainment(C) 172 297 347 404 487 571 652 729 840 933 1543 PM: Number of Persons Receiving Homemaker Services Annual 142 11 16 14 0 28 9 1 4 0 15 2 Target 10 16 12 0 15 13 10 4 0 15 5 Attainment(C) 11 27 41 41 69 78 79 83 83 98 100 PM: Number of Congregate Meals Services Annual 334,275 2506 32641 25500 32760 30965 42350 37415 57998 0 0 0 Target 2500 30161 25000 30500 30120 42000 37000 40000 20000 5235 0 Attainment(C) 2506 35147 60647 93407 124372 166722 204137 262135 262135 262135 262135 PM: Number of Delivered Meals Served Annual 310,124 36000 31200 37102 22900 24000 35252 40000 69000 106486 98716 90773 Target 13000 24920 36500 22900 24000 12500 21500 25000 45000 25000 25000 Attainment(C) 36000 67200 104302 127202 151202 186454 226454 295454 401940 500656 591429

Page 2 of 18 PM: Number of One Way Trips Annual 13,000 1565 1167 1067 1500 750 839 750 750 502 544 651 Target 1500 1040 1050 1025 750 500 725 725 500 1375 1905 Attainment(C) 1565 2732 3799 5299 6049 6888 7638 8388 8890 9434 10085 PM: Number of Persons Receiving Legal Assistance Services Annual 1750 132 332 160 96 144 125 124 106 109 138 157 (unduplicated) Target 125 147 90 95 75 65 115 95 100 125 145 Attainment(C) 132 464 624 720 864 989 1113 1219 1328 1466 1623 PM: Number of Homes Repaired/Modified Annual 132 13 48 0 19 24 11 12 0 15 6 52 Target 5 15 0 10 11 10 10 0 10 5 14 Attainment(C) 13 61 61 80 104 115 127 127 142 148 200 PM: Number of Persons Receiving Personal Assistance Services Annual 62 6 11 10 0 18 7 0 4 0 0 8 (unduplicated) Target 5 10 10 0 6 5 5 4 0 5 5 Attainment(C) 6 17 27 27 45 52 52 56 56 56 64

Project: Alamo Aging HHSC OAA Total Accountant: Terry Haslett Project Director: Gloria Vasquez Amount: $2,739,568.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 PM: Number of Persons Receiving Care Coordination Annual 688 121 79 40 29 38 40 33 41 17 131 185 Target 100 67 40 25 35 40 30 45 55 122 50 Attainment(C) 121 200 240 269 307 347 380 421 438 569 754 PM: of Persons Receiving Homemaker Services Annual 50 6 4 4 4 5 6 2 8 11 4 3 Target 5 3 3 4 2 6 2 6 6 0 0 Attainment(C) 6 10 14 18 23 29 31 39 50 54 57 PM: Congregate Meals Served Annual 73,100 5305 5241 4291 6500 7500 8310 5040 6500 3765 3058 0 Target 5200 5200 4100 6500 6600 7800 5000 6300 3700 7570 0 Attainment(C) 5305 10546 14837 21337 28837 37147 42187 48687 52452 55510 55510 PM: Number of Home Delivered Meals Served Annual 129,706 11240 12734 12758 11065 10350 10310 10390 29286 24035 23423 28846 Target 5500 10770 12000 10350 10250 6900 10150 15000 13500 11770 11770 Attainment(C) 11240 23974 36732 47797 58147 68457 78847 108133 132168 155591 184437 PM: Number of One-Way Trips Annual 2,150 307 293 242 250 382 275 280 280 337 337 340 Target 195 166 200 150 130 175 125 80 100 276 277 Attainment(C) 307 600 842 1092 1474 1749 2029 2309 2646 2983 3323 PM: Number of Persons Receiving Personal Assistance Services Annual 31 2 2 2 1 6 5 2 5 10 3 4 (unduplicated) Target 2 2 2 1 2 4 2 5 4 0 0 Attainment(C) 2 4 6 7 13 18 20 25 35 38 42 PM: Number of Homes Repaired/Modified (unduplicated) Annual 60 10 4 4 4 4 11 15 9 2 4 2 Target 5 4 4 4 4 6 5 5 0 2 0 Attainment(C) 10 14 18 22 26 37 52 61 63 67 69 PM: Number of Persons Receiving Legal Assistance Services Annual 750 41 71 60 39 78 69 53 55 24 34 73 (unduplicated) Target 40 64 55 45 75 65 75 65 65 54 113 Attainment(C) 41 112 172 211 289 358 411 466 490 524 597

Page 3 of 18

Project: Alamo Ombudsman Total Accountant: Terry Haslett Project Director: Gloria Vasquez Amount: $274,634.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of Active Certified Ombudsman Annual 23 18 18 18 18 19 20 20 20 21 21 22 Variance -5 -5 -5 -5 -4 -3 -3 -3 -2 -2 -1 Resolution Rate of Cases Quarterly 84% 100.00% 87.00% 92.00% 91.00% Target 84.00% 85.00% 84.00% 84.00% Attainment(C) 16.00% 2.00% 8.00% 7.00% Overall Number of Assisted Living Facility Visits and Nursing Homes Annual 333 21 79 27 41 53 35 17 0 0 0 0

Target 10 33 25 35 40 34 10 0 0 0 0 Attainment(C) 21 100 127 168 221 256 273 273 273 273 273 Number of Unduplicated Assisted Living Facility visits Annual 61 21 43 0 0 0 0 0 0 0 0 0 Target 10 20 0 0 0 0 0 0 0 0 0 Attainment(C) 21 64 64 64 64 64 64 64 64 64 64

Project: Bexar Ombudsman Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $276,755.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of Active Certified Ombudsman Annual 23 21 21 21 18 18 22 22 22 22 24 25 Variance -2 -2 -2 -5 -5 -1 -1 -1 -1 1 2 Resolution Rate of Cases Quarterly 84% 94.00% 92.00% 93.00% 94.00% Target 84.00% 84.00% 84.00% 84.00% Attainment(C) 10.00% 8.00% 9.00% 10.00% Overall Number of Assisted Living Facility Visits and Nursing Homes Annual 924 70 104 79 123 92 84 39 0 0 0

Target 50 78 70 85 89 76 35 0 0 0 Attainment(C) 70 174 253 376 468 552 591 591 591 591 591 Number of Unduplicated Assisted Living Facility Visits Annual 169 64 105 0 0 0 0 0 0 0 0 Target 50 56 0 0 0 0 0 0 0 0 Attainment(C) 64 169 169 169 169 169 169 169 169 169 169

Project: Alamo ADRC Services Total Accountant: Terry Haslett Project Director: Gloria Vasquez Amount: $179,069.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 PM: Achieve 70% live person call answer Annual 70% 99.00% 99.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Target 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% Variance 29.00% 29.00% 30.00% 30.00% 30.00% 30.00% 30.00% 30.00% 30.00% 30.00% 30.00% PM: Complaints < 5 per Quarter Quarterly Actual 0 0 0 0 0 0 0 0 0 0 0 Attainment 0 0 0 0 0 0 0 0 0 0 0

Page 4 of 18

Project: Bexar ADRC Services Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $321,432.00 Start Date: 9/1/2019 Department: Aging Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 PM: Achieve 70% live person call answer Annual 70% 99.00% 99.00% 100.00% 99.00% 98.00% 99.00% 99.00% 99.00% 99.00% 98.00% 95.00% Target 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00% Variance 29.00% 29.00% 30.00% 29.00% 28.00% 29.00% 29.00% 29.00% 29.00% 28.00% 25.00% PM: Complaints < 5 per Quarter Quarterly Actual 0 0 0 0 0 0 0 0 0 0 Attainment 0 0 0 0 0 0 0 0 0 0

Project: Veterans Directed - VDHCBS Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $340,148.00 Start Date: 7/1/2016 Department: Aging Termination Date: 6/30/2021 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 New Cases (Goal = 3 per month) Monthly 3 1 1 2 0 1 -1 7 7 4 7 6 14 Active Census (Goal = 60) Annual 60 59 60 62 62 63 62 69 76 80 87 93 107

Project: CNCS Senior Demonstration Program Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $353,475.00 Start Date: 10/1/2019 Department: Aging Termination Date: 9/30/2020 Deliverables Frequency Target Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of Veterans Receiving Companion Services Monthly 15 11 8 10 11 11 9 9 9 8 8 Attainment(C) 11 19 29 40 51 60 69 78 86 94 Number of Volunteer Companions Monthly 15 13 11 12 12 12 12 12 12 12 12 Attainment(C) 13 24 36 48 60 72 84 96 108 120 Number of service hours provided Monthly 1100 941 742 868 865 953 940 933 814 700 889 Attainment(C) 941 1683 2551 3416 4369 5309 6242 7056 7756 8645

Project: Senior Companion Program Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $302,248.00 Start Date: 4/1/2020 Department: Aging Termination Date: 3/31/2023 Deliverables Frequency Target May 2020 Jun 2020 Jul 2020 Number of Beneficiaries Receiving Companion Services Monthly 16 0 1 Attainment(C) 1 Number of Volunteer Companions Monthly 16 4 7 Attainment(C) 4 11 Number of service hours provided Monthly 1000 0 184 Attainment(C) 0 184

Project: Masonic Widows Assistance Grant Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $100,000.00 Start Date: 10/1/2019 Department: Aging Termination Date: 10/1/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of Masonic Widows Receiving Services Annual 25 7 5 5 0 Attainment 12 5 10 10

Page 5 of 18

Project: Benefits Enrollment Center Total Accountant: Robert Gamboa Project Director: Gloria Vasquez Amount: $115,000.00 Start Date: 1/1/2019 Department: Aging Termination Date: 9/29/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Participate in regional outreach events (June, Sept., Dec, 2019 - March, Annual 10 121 42 19 9 June 2020) Attainment 121 163 182 191 Process 800 applications Quarterly 800 402 498 608 671 Target 400 500 580 670 Attainment(C) 402 498 608 671 Partner agreements Annual 2 Attainment

Project: Rides 4 TX Heroes Total Accountant: Terry Haslett Project Director: Gloria Vasquez Amount: $300,000.00 Start Date: 7/1/2020 Department: Aging Termination Date: 6/30/2021 Deliverables Frequency Target Serve 2787 Clients (quarterly goal = 15%,40%,70%,100%) Quarterly 2787 Attainment % of Grant $ Expended (quarterly goal + 15%,40%,70%,100%) Quarterly 300,000.00

Attainment

Project: Customer Satisfaction Survey Total Accountant: None Project Director: Gloria Vasquez Amount: $0.00 Start Date: 12/1/2018 Department: Aging Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aging Program Total Number of Responses Quarterly 101 68 63 30 Aging Program Overall Satisfaction - Strongly Agree Quarterly 93.00% 88.00% 84.00% 93.00% Aging Program Overall Satisfaction - Agree Quarterly 3.00% 9.00% 13.00% 3.00% Aging Program - Overall Satisfaction - Neutral Quarterly 1.00% 3.00% 2.00% 3.00% Aging Program - Overall Satisfaction - Disagree Quarterly 1.00% 0 0 0 Aging Program - Overall Satisfaction - Strongly Disagree Quarterly 2.00% 0 2.00% 0 Aging Program - Overall Satisfaction - Skipped Quarterly 1.00% 0 0 0 TX Serves Program - Total Number of Responses Quarterly 14 21 11 32 TX Serves Program - Overall Satisfaction - Strongly Agree Quarterly 86.00% 81.00% 64.00% 94.00% TX Serves Program - Overall Satisfaction - Agree Quarterly 0 5 18 3 TX Serves Program - Overall Satisfaction - Neutral Quarterly 14.00% 10.00% 9.00% 0 TX Serves Program - Overall Satisfaction - Disagree Quarterly 0 0 0 3.00% TX Serves Program - Overall Satisfaction - Stongly Disagree Quarterly 0 5.00% 9.00% 0

TX Serves Program - Overall Satisfaction - Skipped Quarterly 0 0 0 0

Page 6 of 18 Alamo Regional Transit

Project: UZA Funding - VIA Total Accountant: Terri Haslett Project Director: Sean Scott Amount: $0.00 Start Date: 10/1/2019 Department: Alamo Regional Transit Termination Date: 9/30/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Demand Response service for New Braunfels Annual 21600 2410 1836 1802 1857 1873 1321 710 762 862 836 Target 2000 1800 1800 1850 1850 1850 1850 1850 1850 1850 Attainment 2410 4246 6048 7905 9778 11099 11809 12571 13433 14269 Demand Response service for Schertz Annual 2400 278 250 245 301 270 193 118 115 115 110 Target 200 200 200 200 200 200 200 200 200 200 Attainment 278 528 773 1074 1344 1537 1655 1770 1885 1995 Demand Response service for Cibolo Annual 300 163 173 130 186 197 155 52 113 174 69 Target 25 100 100 100 100 100 100 100 100 100 Attainment 163 336 466 652 849 1004 1056 1169 1343 1412 Demand Response service for McQueeny/Guadalupe Area Annual Actual 43 27 6 4 0 20 26 21 13 0 Target 5 10 5 5 5 5 5 5 5 5 Attainment 43 70 76 80 80 100 126 147 160 160 Demand Response service for Marion Annual 180 17 18 16 21 18 6 2 2 12 9 Target 15 15 15 15 15 15 15 15 15 15 Attainment 17 35 51 72 90 96 98 100 112 121 Demand Response service - Total Annual 24480 2911 2304 2199 2369 2358 1695 908 1013 1182 1024 Target 2245 2125 2120 2170 2170 2170 2170 2170 2170 2170 Attainment 2911 5215 7414 9783 12141 13836 14744 15757 16939 17963

Project: PGA RPT 1501 & 1601 Operations Total Accountant: Terri Haslett Project Director: Sean Scott Amount: $0.00 Start Date: 9/1/2019 Department: Alamo Regional Transit Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Demand Response service - Atascosa Annual 7100 693 725 671 697 741 630 591 488 464 589 664 Target 595 595 595 595 595 595 595 595 595 470 595 Attainment(C) 693 1418 2089 2786 3527 4157 4748 5236 5700 6289 6953 Demand Response service - Bandera Annual 2000 174 201 156 251 218 156 121 47 100 151 147 Target 170 175 150 150 175 150 150 150 150 150 150 Attainment(C) 174 375 531 782 1000 1156 1277 1324 1424 1575 1722 Demand Response service - Bexar Annual 9000 760 1278 381 474 181 171 274 190 178 347 518 Target 750 750 350 400 150 150 250 150 150 250 2500 Attainment(C) 760 2038 2419 2893 3074 3245 3519 3709 3887 4234 4752 Demand Response service - Comal Annual 24600 1781 2063 1615 1727 1959 1779 1310 703 850 966 935 Target 1700 2050 1700 1700 1900 1700 2280 1700 1700 1700 1700 Attainment(C) 1781 3844 5459 7186 9145 10924 12234 12937 13787 14753 15688 Demand Response service - Frio Annual 1800 162 130 134 144 198 166 135 104 125 132 123 Target 150 150 150 130 175 150 155 150 150 150 150 Attainment(C) 162 292 426 570 768 934 1069 1173 1298 1430 1553 Demand Response service - Gillespie Annual 9000 820 990 731 735 739 789 444 124 114 185 199 Target 750 800 650 650 650 700 700 700 700 700 700 Attainment(C) 820 1810 2541 3276 4015 4804 5248 5372 5486 5671 5870 Demand Response service - Guadalupe Annual 35400 3387 4200 3201 3298 3758 3424 2986 1845 1984 2667 2423 Target 2950 3000 3000 3000 3400 3400 3400 3400 3400 2500 2325 Attainment(C) 3387 7587 10788 14086 17844 21268 24254 26099 28083 30750 33173

Page 7 of 18 Demand Response service - Karnes Annual 2100 136 157 146 163 198 222 221 160 148 156 168 Target 130 150 130 150 185 185 185 185 185 185 185 Attainment(C) 136 293 439 602 800 1022 1243 1403 1551 1707 1875 Demand Response service - Kendall Annual 10800 1095 1277 977 891 984 897 511 180 202 226 234 Target 900 1100 900 850 900 850 850 850 850 850 850 Attainment(C) 1095 2372 3349 4240 5224 6121 6632 6812 7014 7240 7474 Demand Response service - Kerr Annual 10200 1634 880 699 820 930 907 754 429 492 609 642 Target 850 850 800 800 850 850 850 850 850 850 850 Attainment(C) 1634 2514 3213 4033 4963 5870 6624 7053 7545 8154 8796 Demand Response service - McMullen Annual 50 2 5 1 2 2 0 0 0 5 2 0 Target 2 5 5 2 2 2 6 2 2 2 5 Attainment(C) 2 7 8 10 12 12 12 12 17 19 19 Demand Response service - Medina Annual 10080 847 1029 795 777 997 825 556 251 246 324 234 Target 840 950 750 750 950 750 810 750 750 750 750 Attainment(C) 847 1876 2671 3448 4445 5270 5826 6077 6323 6647 6881 Demand Response service - Wilson Annual 4560 347 364 290 384 363 330 333 203 285 274 253 Target 300 350 250 350 350 350 415 350 350 350 350 Attainment(C) 347 711 1001 1385 1748 2078 2411 2614 2899 3173 3426 Demand Response service - Total Annual 126780 11838 13299 9797 10363 11268 10296 8236 4724 5193 6628 6540 Target 10087 10925 9430 9527 10282 9832 10646 9832 9832 8907 11107 Attainment(C) 11838 25137 34934 45297 56565 66861 75097 79821 85014 91642 98182

Project: ILA Connect Seguin Total Accountant: Terri Haslett Project Director: Sean Scott Amount: $108,984.00 Start Date: 9/1/2019 Department: Alamo Regional Transit Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Fixed Route service for Seguin Monthly 20000 1575 1727 1418 1566 1713 1563 1549 969 957 1291 1256 Target 1550 1700 1500 1500 1700 1500 1750 1750 1750 1750 1750 Attainment(C) 1575 3302 4720 6286 7999 9562 11111 12080 13037 14328 15584

Project: ART Efficiency Measures Total Accountant: Terri Haslett Project Director: Sean Scott Amount: $0.00 Start Date: 9/1/2018 Department: Alamo Regional Transit Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Passengers per hour (Goal = 2.1) Annual 1.60 1.85 1.90 1.52 1.50 1.52 1.57 1.35 1.23 1.25 1.30 1.34 Attainment -0.50 -0.25 -0.20 -0.58 -0.60 -0.58 -0.53 -0.75 -0.87 -0.85 -0.80 -0.76 Cost per Mile (Goal ≤ $3.40) 2.90 3.15 2.89 2.37 2.71 2.74 3.07 5.45 5.58 3.48 Attainment -0.50 -0.25 -0.51 -1.03 -0.69 -0.66 -0.33 2.05 2.18 0.08

Project: Customer Satisfaction Survey Total Accountant: None Project Director: Sean Scott Amount: $0.00 Start Date: 12/1/2018 Department: Alamo Regional Transit Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 ART Total Number of Responses Quarterly 36 15 54 3 ART Overall Satisfaction - Strongly Agree Quarterly 78.00% 67.00% 87.00% 100.00% ART Overall Satisfaction - Agree Quarterly 14.00% 20.00% 7.00% 0 ART Overall Satisfaction - Neutral Quarterly 6.00% 0 4.00% 0 ART Overall Satisfaction - Disagree Quarterly 0 13.00% 2.00% 0 ART Overall Satisfaction - Strongly Disagree Quarterly 3.00% 0 0 0 ART Overall Satisfaction - Skipped Quarterly 0 0 0 0

Page 8 of 18 Compatible Use Plan

Project: OEA Regional Compatible Use Plan Total Accountant: Melisa Finley Project Director: Larry Dotson Amount: $1,134,087.00 Start Date: 11/18/2019 Department: Compatible Use Plan Termination Date: 12/31/2020 Deliverables Frequency Target Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Project Initiation & Administration Quarterly 100% 50.00% Attainment(C) 50.00% 75.00% 75.00% Stakeholder and Public Involvement Quarterly 100% 20.00% 20.00% 0.00% Attainment(C) 20.00% 40.00% 21.00% Data Collection, Inventory and Mapping Quarterly 100% 10.00% 20.00% 0.00% Attainment(C) 10.00% 30.00% 30.00% Survey/Interview Key Stakeholders Quarterly 100% 50.00% 5.00% 20.00% Attainment(C) 50.00% 55.00% 75.00% 75.00% Conflict/Compatibility Analysis Quarterly 100% 0.00% 10.00% Attainment(C) 10.00% 10.00% Conflict Resolution Strategies Quarterly 100% 0.00% 0.00% 0.00% Attainment(C) Prepare Study Report Quarterly 100% Attainment(C) Prepare Comprehensive Plan for Kelly Field Quarterly 100% 27.00% 39.80% Attainment(C)

Project: Customer Service Survey Total Accountant: None Project Director: Larry Dotson Amount: $0.00 Start Date: 3/1/2020 Department: Compatible Use Plan Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 CUP Program Total Number of Responses Quarterly 0 CUP Overall Satisfaction - Strongly Agree Quarterly 0 CUP Overall Satisfaction - Agree Quarterly 0 CUP Overall Satisfaction - Neutral Quarterly 0 Attainment 0 CUP Overall Satisfaction - Disagree Quarterly 0 CUP Overall Satisfaction - Strongly Disagree Quarterly 0 CUP Overall Satisfaction - Skipped Quarterly 0

Page 9 of 18 Intellectual and Developmental Disability Services

Project: IDDS Performance Contract Total Accountant: Robert Gamboa Project Director: Jacob Ulczynski Amount: $4,487,031.76 Start Date: 9/1/2019 Department: Intellectual and Developmental Disability Services Termination Date: 8/31/2021 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Enrollment & Eligibility - # of individuals on the HCS & TxHmL interest lists Monthly 6194 6237 6281 6317 6357 6376 6447 6455 6500 6504 6533

Enrollment & Eligibility - # of HCS and TXHML biennial interest list contacts to meet timelines Monthly 230 236 237 230 230 230 230 230 230 230 254 268

Attainment 6 7 0 0 0 0 0 0 0 24 38 Enrollment & Eligibility - # of HCS Enrollments that meet timelines Monthly Actual 81 85 100 101 64 122 67 67 67 95 87

Target 77 81 95 95 60 122 64 64 64 90 83 Attainment 4 4 5 6 4 0 3 3 3 5 4 Continuity of Services - # of permanency plans completed for Intermediate Care Facility Monthly Actual 19 19 11 11 9 2 20 16 10 20 11 residents that meet timelines Target 18 19 10 10 9 2 19 15 10 19 10 Attainment 1 0 1 1 0 0 1 1 0 1 1 Continuity of Services - # of Community Options Information Process explanations provided Monthly Actual 16 17 21 20 20 3 13 15 16 15 15 to State Supported Living Center Residents

Target 16 17 21 20 20 3 13 15 16 15 14 Attainment 0 0 0 0 0 0 0 0 0 0 1 Continuity of Services - # of Community Options Information Process written reports Monthly Actual 8 9 8 10 8 3 13 15 16 15 15 provided to the SSLC and Designated LIDDA no later than 14 days prior

Target 8 9 8 10 8 3 13 15 16 15 14 Attainment 0 0 0 0 0 0 0 0 0 0 1 Continuity of Services - # of SSLC annual planning meetings attended. Monthly Actual 8 9 11 10 10 3 13 12 11 28 9

Target 8 9 11 10 10 3 13 12 11 28 9 Attainment 0 0 0 0 0 0 0 0 0 0 0 General Revenue - Quarterly Consumer Target Monthly 276 276 276 276 276 276 259 228 123 116 120 125 Attainment 0 0 0 0 0 -17 -48 -153 -160 -156 -151 PASRR - # evaluations completed within 7 days Monthly Actual 16 12 4 15 17 4 3 8 12 4 0 Target 15 12 4 14 17 4 3 8 11 4 0 Attainment 1 0 0 1 0 0 0 0 1 0 0 PASRR - # of Individual Service Plans developed within 30 days of the PASRR Evaluation Monthly Actual 13 10 12 14 17 4 3 8 12 4 0

Target 12 10 11 13 17 4 3 8 11 4 0 Attainment 1 0 1 1 0 0 0 0 1 0 0 PASRR - # of Community Living Options conducted every 6 months after the PASRR Monthly Actual 11 9 19 10 13 11 11 11 20 26 30 Evaluation while residing in Nursing Facility

Target 10 9 18 10 13 11 11 11 19 25 29 Attainment 1 0 1 0 0 0 0 0 1 1 1 Data Integrity - # of Encounters submitted Monthly 10000 11723 14915 13046 12278 15870 14372 10000 10000 10000 10696 11495 Attainment 1723 4915 3046 2278 5870 4372 0 0 0 696 1495 Data Integrity - Actual encounter data submitted without errors Monthly Actual 11714 14895 13014 12278 15856 7016 9992 9994 10000 10689 11489

Target 11606 14766 12916 12155 15711 6964 9900 9900 9900 10589 10920 Attainment 108 129 98 123 145 52 92 94 100 100 569 Data Integrity - Encounter Duplicates Monthly Actual 11713 14913 13028 12278 15867 7026 10000 9987 10000 10689 11493 Target 11693 14877 13013 12247 15830 7016 9975 9975 9975 10669 11466 Attainment 20 36 15 31 37 10 25 12 25 20 27

Page 10 of 18

Project: HHSC Medicaid Provider Agreements Total Accountant: Robert Gamboa Project Director: Jacob Ulczynski Amount: $6,140,831.00 Start Date: 12/1/2016 Department: Intellectual and Developmental Disability Services Termination Date: 8/31/2021 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 General Revenue - # of Type A (Face to Face) Monthly Actual 308 291 321 255 301 300 297 291 290 318 315 340 Target 323 317 310 319 309 309 302 292 288 288 288 288 Attainment -15 -26 11 -64 -8 -9 -5 -1 2 30 27 52 General Revenue - # of Type B (Collateral) Encounters Monthly Actual 703 787 986 673 788 828 782 811 665 644 684 661 Target 839 823 805 830 803 803 785 760 749 749 749 749 Attainment -136 -36 181 -157 -15 25 -3 51 -84 -105 -65 -88 Medicaid Waiver Program - # of Type-A (Face to Face) Encounters Monthly Actual 2378 2343 2469 2300 2470 2433 2478 2298 2446 2191 2228 2332

Target 2468 2469 2482 2483 2478 2476 2478 2481 2467 2467 2467 2467 Attainment -90 -126 -13 -183 -8 -43 0 -183 -21 -276 -239 -135 Medicaid Waiver Program - # of Type B (Collateral) Encounters Monthly Actual 6396 6098 7246 5524 6579 6726 7090 6834 6819 5957 6126 6335

Target 6418 6420 6454 6457 6442 6437 6442 6449 6415 6415 6415 6415 Attainment -22 -322 792 -933 137 289 648 385 404 -458 -289 -80 Community First Choice - # of Type A (Face to Face) Encounters Monthly Actual 36 39 41 32 42 40 34 37 34 39 25 36

Target 30 33 44 28 38 38 40 41 41 41 41 41 Attainment 6 6 -3 4 4 2 -6 -4 -7 -2 -16 -5 Community First Choice - # of type B (Collateral) Encounters Monthly Actual 88 85 113 91 76 120 75 47 31 68 38 71

Target 77 86 132 105 100 100 105 107 107 107 107 107 Attainment 11 -1 -19 -14 -24 20 -30 -60 -76 -39 -69 -36

Project: HHSC Medicaid Administration ILA Total Accountant: Robert Gamboa Project Director: Jacob Ulczynski Amount: $1,024,039.00 Start Date: 10/1/2008 Department: Intellectual and Developmental Disability Services Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Administrative Claiming - # of staff completing time study activities within required time Monthly Actual 1 2 1 2 1 2 1 1 2 1 1 2 frames. Target 1 2 1 2 1 2 1 1 2 1 1 2 Attainment 0 0 0 0 0 0 0 0 0 0 0 0

Project: Customer Satisfaction Survey Total Accountant: None Project Director: Jacob Ulczynski Amount: $0.00 Start Date: 12/8/2018 Department: Intellectual and Developmental Disability Services Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 IDD Total Number of Responses Quarterly 58 55 26 7 IDD Overall Satisfaction - Strongly Agree Quarterly 94.00% 98.00% 92.00% 100.00% IDD Overall Satisfaction - Agree Quarterly 2.00% 2.00% 8.00% 0 IDD Overall Satisfaction - Neutral Quarterly 0 0 0 0 IDD Overall Satisfaction - Disagree Quarterly 0 0 0 0 IDD Overall Satisfaction - Strongly Disagree Quarterly 2.00% 0 0 0 IDD Overall Satisfaction - Skipped Quarterly 1.00% 1.00% 0 0

Page 11 of 18 Natural Resources

Project: MPO Forecast and Planning Total Accountant: Melisa Finley Project Director: Sean Scott Amount: $0.00 Start Date: 10/1/2019 Department: Natural Resources Termination Date: 9/30/2021 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Photochemical Modeling - Expenditures GYTD Monthly(C) 100000 13394 11604 11321 37355 5 0 Attainment 13394 24998 36319 73674 73679 73679 % Completed GYTD Monthly(C) 10.00% 10.00% 5.00% 35.00% 0.00% 0.00% Attainment 10.00% 20.00% 25.00% 60.00% 60.00% 60.00%

Project: Clean Cities Total Accountant: Melissa Finley Project Director: Sean Scott Amount: $72,500.00 Start Date: 2/1/2020 Department: Natural Resources Termination Date: 12/31/2021 Deliverables Frequency Target Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Stakeholder Listening Sessions (April, July, October, January) Quarterly 4 0 0

Attainment 0 0 Alternative Fuel Corridor Planning - Needs Assessments (April, July, Quarterly 6 1 1 October, January) Attainment 1 2 Outreach and Demonstration Events (April, July, October, January) Quarterly 4 0 0

Attainment 0 0

Project: EPA DERA Clean Diesel Funding Assistance Program Total Accountant: Melissa Finley Project Director: Sean Scott Amount: $343,739.00 Start Date: 1/29/2020 Department: Natural Resources Termination Date: 2/28/2022 Deliverables Frequency Target Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Progress Reports (May, August, Nov, Feb) Quarterly 4 1 1 Attainment 1 2 Site Visits (May, August, Nov, Feb) Semi-annually 2 0 0 Attainment 0 0 Expenditures GYTD Quarterly 782 Attainment 782

Project: TCEQ Rider 7 Air Quality Planning Total Accountant: Melissa Finley Project Director: Sean Scott Amount: $1,968,750.00 Start Date: 2/12/2020 Department: Natural Resources Termination Date: 12/31/2021 Deliverables Frequency Target Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Emissions Inventories Semi-annually 2 0 0 Attainment 0 0 Progress Reports (March, June, September, December) Quarterly 4 0 1 Attainment 0 1 Expenditures GYTD (March, June,September, December) Quarterly 4 58537 Attainment 58537

Page 12 of 18 Public Safety

Project: Law Enforcement Academy Grant Total Accountant: Melisa Finley Project Director: Shawn Palmer Amount: $925,898.00 Start Date: 9/1/2017 Department: Public Safety Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Alpha - Cadets in Training Monthly 40 20 34 32 32 32 31 30 Attainment -20 -6 -8 -8 -8 -9 -10 Bravo - Cadets in Training Monthly 40 33 30 29 28 46 Attainment -7 -10 -11 -12 6 Charlie - Cadets in Training Monthly 40 34 33 31 30 29 28 28 28 Attainment -6 -7 -9 -10 -11 -12 -12 -12 Alpha - Cadets Graduated Annual 25 20 28 Attainment 20 28 Bravo - Cadets Graduated Annual 25 28 Attainment 3 Charlie - Cadets Graduated Annual 25 28 Attainment 3 Alpha - First Time % Pass Rate Annual 100.00% 100.00% Attainment 100.00% Bravo - First Time % Pass Rate Annual 100.00% 100.00% Attainment 0.00% Charlie - First Time % Pass Rate Annual 100.00% 100.00% Attainment 0.00% Alpha - Average Grade Annual 85 88.95 Attainment 88.95 Bravo - Average Grade Annual 85 90 Attainment 10 Charlie - Average Grade Annual 85 91.4 91.38 Attainment 11.4 11.38 AALEA Number of Inservice Classes Conducted or Reported Monthly 50 69 60 38 50 57 51 54 33 12 24 42 24

Attainment 19 10 -12 0 7 1 4 -17 -38 -26 -8 24 AALEA Number of Training Hours Conducted and Reported Monthly 4000 24702 5617 4226 2903 28202 4793 6704 5766 840 25178 5278 2650

Attainment 20702 1617 226 -1097 24202 793 2704 1766 -3160 21178 1278 -1350 AALEA Number of People for Inservice Classes Conducted or Reported Monthly 500 810 757 407 424 681 510 608 398 85 188 429 170

Attainment 310 257 -93 -76 181 10 108 -102 -415 -312 -71 -330 AALEA Number of Users for Online Classes Monthly 3767 3836 3927 4012 4465 4557 4615 5226 5856 6327 6413 6601 Attainment 3767 3836 3927 4012 4465 4557 4615 5226 5856 6327 6413 6601 AALEA Number of On-Line Certificates Given 160 701 247 291 284 363 305 294 1232 2183 1067 450 755 Attainment 701 247 291 284 363 305 294 1232 2183 1067 450 755 Number of People for Skimmer Fraud Awareness Training Monthly 0 0 30 0 120 350 142 51 75 Attainment 0 0 30 0 120 350 142 51 75 Number of Skimmer Fraud Awareness Items Distributed Monthly 0 0 149 95 0 71 0 0 0 Attainment 0 0 149 95 0 71 0 0 0

Page 13 of 18

Project: CSEC for 911 Services Total Accountant: Melisa Finley Project Director: Marcela Medina Amount: $2,790,860.00 Start Date: 9/1/2017 Department: Public Safety Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Total number of 9-1-1 calls received by public safety answering points (PSAPs) EOQ 7500 37381 34919 32891 33979

Target 0 0 0 0 Attainment 37381 34919 32891 33979 Wireless calls as a percent of the total 9-1-1 call volume Quarterly 94.00% 29,038.00 26,702.00 24,856.00 25,896.00% Attainment 29,038.00 26,702.00 24,856.00 25,896.00% Number of reported 9-1-1 network outages that exceed two hours Annual 0 2 0 1 2

Target Number of Onsite Visits Quarterly 2 16 8 8 8 Attainment 16 8 8 8 Data Base Monitoring - Total Number Of Findings Quarterly 0 0 0 0 0 Number of Network Test Performed by PSAP Quarterly 1 7 7 8 8 Number of Network Test Performed by RPC Quarterly 1 16 7 8 8 Number of Teclo Outages Quarterly 0 2 3 1 2 Number of PSAP Outages Quarterly 0 2 1 0 0 Number of Hard Down Intrado Ali Outages Quarterly 0 0 0 0 0 Database Address Match Rate - Atascosa Monthly 100 Attainment Database Address Match Rate - Bandera Monthly 98% Attainment Database Address Match Rate - Frio Monthly 98% Attainment Database Address Match Rate - Gillespie Monthly 98% Attainment Database Address Match Rate - Karnes Monthly 98% Attainment Database Address Match Rate - Kendall Monthly 98% Attainment Database Address Match Rate - McMullen Monthly 98% Attainment Database Address Match Rate - Wilson Monthly 98% Attainment Database Address Match Rate Monthly 98% Attainment Critical Error Rate Monthly 98.5% 92.91% 92.91% 92.91% 92.91% 92.91% 92.91% 92.91% 99.12% 99.12% 99.12% 99.12% 98.93% Attainment -5.59% -5.59% -5.59% -5.59% -5.59% -5.59% -5.59% 0.62% 0.62% 0.62% 0.62% 0.43% Critical Error & Mismatch Count - Atascosa Monthly 280 137 137 137 137 137 137 137 9 0 0 0 0 Attainment 137 137 137 137 137 137 137 9 0 0 0 0 Critical Error & Mismatch Count - Bandera Monthly 100 152 152 152 152 152 152 152 3 0 0 0 0 Attainment 152 152 152 152 152 152 152 3 0 0 0 0 Critical Error & Mismatch Count - Frio Monthly 100 150 150 150 150 150 150 150 5 0 0 0 0 Attainment 150 150 150 150 150 150 150 5 0 0 0 0 Critical Error & Mismatch Count - Gillespie Monthly 100 107 107 107 107 107 107 107 1 0 0 0 0 Attainment 9 107 107 107 107 107 107 1 0 0 0 0 Critical Error & Mismatch Count - Karnes Monthly 150 68 68 68 68 68 68 68 7 0 0 0 0 Attainment 68 68 68 68 68 68 68 7 0 0 0 0 Critical Error & Mismatch Count - Kendall Monthly 150 438 438 438 438 438 438 438 7 4 4 1 0 Attainment 340 438 438 438 438 438 438 7 4 4 1 0 Critical Error & Mismatch Count - McMullen Monthly 50 130 130 130 130 130 130 130 9 0 0 0 0 Attainment 130 130 130 130 130 130 130 9 0 0 0 0 Critical Error & Mismatch Count - Wilson Monthly 150 539 539 539 539 539 539 539 3 0 0 0 0 Attainment 441 539 539 539 539 539 539 3 0 0 0 0

Page 14 of 18

Project: ILA with Governor for Homeland Security Total Accountant: Melisa Finley Project Director: Marcela Medina Amount: $0.00 Start Date: 10/1/2019 Department: Public Safety Termination Date: 9/30/2020 Deliverables Frequency Target Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of current and potential grantees or applicants notified of HGSD funding opportunities by Annual 50 340 265 230 the COG Number of REPAC meetings held at which business related to services listed in the CURRENT Annual 3 3 2 0 FISCAL YEAR Agreement was conducted

Number of grant application workshops conducted Annual 0 12 8 0 Number of attendees at the grant application workshops conducted by the COG Annual 20 63 113

Number of times the COG provided technical assistance to new applicants Annual 20 5 29 7

Number of times the COG provided technical assistance to applicants were on HSGDs VENDOR Annual 0 0 0 0 HOLD The COG provided technical assistance to grantee organizations that were on PROJECT HOLD Annual 0 0 0 2

COG provided grantee organizations with technical assistance on HSGDs eGrant system Annual 20 4 1 17

Number of times the COG provided grantee organizations with technical assistance on the Texas Annual 0 0 0 0 Regional Response Network (TRRN)

Project: ILA w/Governors Office Criminal Justice Division Total Accountant: Melisa Finley Project Director: Marcela Medina Amount: $180,075.00 Start Date: 9/1/2018 Department: Public Safety Termination Date: 8/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Number of current and potential grantees or applicants notified of CJD funding opportunities by Annual 70 30 270 377 235 the COG Number of CJAC meetings held at which business related to services listed in the CURRENT Annual 3 0 3 3 7 FISCAL YEAR Agreement was conducted

Number of grant application workshops conducted Annual 1 0 0 3 0 Number of attendees at the grant application workshops conducted by the COG Annual 12 0 0 95 0

Number of times the COG provided technical assistance to new applicants Annual 25 0 0 107 5

Number of times the COG provided technical assistance to continuation applicants Annual 25 45 8 35 0

Number of times the COG provided technical assistance to grantee organizations placed on CJDs Annual 0 0 0 0 0 vendor hold list

Project: Customer Service Survey Total Accountant: None Project Director: Marcela Medina Amount: $0.00 Start Date: 12/1/2018 Department: Public Safety Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 PS - Program Total Number of Responses Quarterly 2 0 2 1 PS - Program Overall Satisfaction Quarterly 100.00% 0 100.00% 100.00% PS - Overall Satisfaction - Agree Quarterly 0 0 0 0 PS - Overall Satisfaction - Neutral Quarterly 0 0 0 0 PS - Overall Satisfaction - Disagree Quarterly 0 0 0 0 PS - Overall Satisfaction - Strongly Disagree Quarterly 0 0 0 PS - Overall Satisfaction - Skipped Quarterly 0 0 0 0

Page 15 of 18 Regional Services

Project: DOC EDA Grant Total Accountant: Melisa Finley Project Director: Claudia Mora Amount: $262,500.00 Start Date: 1/1/2018 Department: Regional Services Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Newly Elected Officials Workshops (December 2020) Annual 20 Attainment Planning & Zoning Workshop (July 2020) Annual 25 101 Attainment 101 Brownfields Workshop (October 2020) Annual 20 Attainment Economic Development Workshop (June 2020) Annual 25 Attainment Legislative Update Workshop ( August 2021) Biennium 50 63 Attainment 63

Project: TCEQ-Regional Solid Waste Grant Master Total Accountant: Melisa Finley Project Director: Claudia Mora Amount: $255,875.00 Start Date: 9/1/2019 Department: Regional Services Termination Date: 8/31/2021 Deliverables Frequency Target Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 All Funds Obligated Annual 100% 0 0 0.00% 45.00% 86.00% 100.00% 100.00% Attainment(C) 0 0 0.00% 45.00% 86.00% 100.00% 100.00% All Funds Expended Annual 100% Attainment(C) All Contracts Completed Annual 15 Attainment Number of Sites Visited Annual 15 Attainment

Project: USDA Solid Waste Management Total Accountant: Melisa Finley Project Director: Claudia Mora Amount: $0.00 Start Date: 10/1/2019 Department: Regional Services Termination Date: 9/30/2020 Deliverables Frequency Target Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Needs Analysis - Solid Waste Management Services Annual 3 3 Attainment 3 Education Outreach Annual 16 5 6 6 Attainment 5 11 17 Local Enforcement Workshops - Community Annual 3 3 Attainment 3 Local Enforcement Workshops - Local Officials Annual 3 Attainment Collection Events for Old Medications Annual 6 6

Attainment 6 Identify Illegal Dumping Sites Annual 3 1 2 Attainment 1 3

Page 16 of 18

Project: TxCDBG Total Accountant: Melisa Finley Project Director: Claudia Mora Amount: $11,108.00 Start Date: 9/1/2019 Department: Regional Services Termination Date: 8/31/2021 Deliverables Frequency Target Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Community and Economic Development technical assistance hours Annual 55 4 2 10 7 10 10

Attainment 4 6 16 23 33 43 Fair Housing Event (April) Annual 1 Attainment

Project: Customer Satisfaction Survey Total Accountant: None Project Director: Claudia Mora Amount: $0.00 Start Date: 12/1/2018 Department: Regional Services Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Regional Services Total Number of Responses Quarterly 2 1 0 1 Regional Services Overall Satisfaction - Strongly Agree Quarterly 100.00% 0 0 100.00% Regional Services Overall Satisfaction - Agree Quarterly 0 100.00% 0 0 Regional Services Overall Satisfaction - Neutral Quarterly 0 0 0 0 Regional Services Overall Satisfaction - Disagree Quarterly 0 0 0 0 Regional Services Overall Satisfaction - Strongly Disagree Quarterly 0 0 0 0 Regional Services Overall Satisfaction - Skipped Quarterly 1.00% 0 0 0 Resource Rec. Total Number of Responses Quarterly 0 0 0 1 Resource Rec Overall Satisfaction - Strongly Agree Quarterly 0 0 0 100.00% Resource Rec. Overall Satisfaction - Agree Quarterly 0 0 0 0 Resource Rec. Overall Satisfaction - Neutral Quarterly 0 0 0 Resource Rec Overall Satisfaction - Disagree Quarterly 0 0 0 0 Resource Rec Overall Satisfaction - Strongly Disagree Quarterly 0 0 0 0 Resource Rec Overall Satisfaction - Skipped Quarterly 0 0 0 0

Page 17 of 18 Weatherization

Project: LIHEAP 2020 Total Accountant: Terry Haslett Project Director: Claudia Mora Amount: $1,843,561.00 Start Date: 1/1/2020 Department: Weatherization Termination Date: 12/31/2020 Deliverables Frequency Target Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 AVG WAP costs (materials; labor; program support) not greater than $8000 Monthly 8000.00 0 3971.08 5299.7 7764.3 7010.72 6095.05 5503.68 per unit Attainment -8000 -4028.92 -2700.3 -235.7 -989.28 -1904.95 -2496.32 Units Completed Annual 170 0 23 0 0 31 15 26 Attainment 0 23 23 23 54 69 95

Project: Amy Young Barrier Removal Program Total Accountant: Terri Haslett Project Director: Claudia Mora Amount: $200,000.00 Start Date: 1/1/2020 Department: Weatherization Termination Date: 12/31/2020 Deliverables Frequency Target Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Home Accessibility Modification Singular 5 0 2 0 0 0 0 0 Attainment 0 2 2 2 2 2 2

Project: Homes for Texas Heroes Total Accountant: Terri Haslett Project Director: Claudia Mora Amount: $300,000.00 Start Date: 7/1/2020 Department: Weatherization Termination Date: 6/30/2021 Deliverables Frequency Target Jul 2020 Units Completed Quarterly 15 0 Attainment 0 Grant $ Expended Quarterly 300,000.00 0 Attainment(C) 0

Project: DOE 2020 Weatherization Assistance Total Accountant: Terri Haslett Project Director: Claudia Mora Amount: 1,256,273.00 Start Date: 7/1/2019 Department: Weatherization Termination Date: 6/30/2021 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Average WAP costs (materials; labor; program support) not greater than Monthly 7521.00 5014 12369 8116 6420 6095 8536 9577 10307 10380 8852 8768 8024 $7451 per unit Attainment(C) 2507 4848 595 1101 1426 1015 2056 2786 2859 1331 1247 355 Units Completed Monthly 120 2 0 6 7 1 0 1 0 0 4 2 4 Attainment 5 5 11 18 19 19 20 20 20 24 26 30

Project: Customer Satisfaction Survey Total Accountant: None Project Director: Claudia Mora Amount: $0.00 Start Date: 12/1/2018 Department: Weatherization Termination Date: 12/31/2020 Deliverables Frequency Target Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 WEA Total Number of Responses Quarterly 2 40 16 0 WEA Overall Satisfaction - Strongly Agree Quarterly 100.00% 95.00% 94.00% 0 WEA Overall Satisfaction - Agree Quarterly 0 2.00% 6.00% 0 WEA Overall Satisfaction - Neutral Quarterly 0 0 0 0 WEA Overall Satisfaction - Disagree Quarterly 0 0 0 0 WEA Overall Satisfaction - Strongly Disagree Quarterly 0 2.00% 0 0 WEA Overall Satisfaction - Skipped Quarterly 0 0 0 0

Page 18 of 18

Board of Directors Meeting 10. Meeting Date: 08/26/2020 Title: 2020 BSAC Member Nomination Presented by: Gloria Vasquez, Director of Area Agency on Aging

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member nomination. - Gloria Vasquez

BACKGROUND/HISTORY: The Bexar Senior Advisory Committee (BSAC), comprised of representatives from throughout Bexar County, meets regularly to provide guidance and oversight for the Bexar Area Agency on Aging (Bexar AAA) programs and services for seniors in Bexar County.

DISCUSSION: Lila Aguirre - Lila serves as Chair of the City/County Joint Commission on Elderly Affairs and has requested as such she be their designee to serve on the Bexar Senior Advisory Committee. Lila retired from 36 years in Federal Service (32 years as Public Affairs Officer and four years as the Regional Representative for the U.S. Department of Labor) in Los Angeles and Southern California. She is or has been involved in many civic and social boards and councils.

FINANCIAL IMPACT: None

STAFF RECOMMENDATION: AACOG staff recommends approval of nominations. For questions, please contact Gloria Vasquez, Aging and Veterans Programs Director, at [email protected] or (210) 362-5240.

Board of Directors Meeting 11. Meeting Date: 08/26/2020 Title: Proposed AACOG Contractors and Rates for FY21 Presented by: Gloria Vasquez, Director of Area Agency on Aging

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation from the Alamo and Bexar Senior Advisory Committees (ASAC & BSAC) to approve the Contractor Choice List for FY21 and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Gloria Vasquez

BACKGROUND/HISTORY: The Alamo and Bexar Senior Advisory Committees (ASAC & BSAC), comprised of representatives from throughout the rural Alamo Region and Bexar County, respectively, and appointed by the AACOG Board of Directors, meets regularly to provide guidance and oversight for the Alamo and Bexar Area Agencies on Aging programs and services for seniors in the Alamo Region. As part of that responsibility, ASAC and BSAC review the rate setting process for AACOG contractors each year, to be utilized on an "as-needed” basis to provide direct services needed by AAA clients, as determined by AAA staff. The Committees then recommend appropriate service vendors to the AACOG Board of Directors for inclusion on the Contractor Choice List for the Aging Programs.

DISCUSSION: Proposed AACOG Contractors and Rates for FY21 Contractors Choice List is attached.

FINANCIAL IMPACT: Services to be funded under AACOG’s contract and budget with the Texas Health and Human Services Commission on an as needed basis at the rates provided in this memo. No budget adjustment is required for this request.

STAFF RECOMMENDATION: The Alamo and Bexar Senior Advisory Committees recommend approval of the AAA Contractor ChoiceList for FY21; and, to authorize the Executive Director to enter into contracts/amendments with Contractors as appropriate for service delivery to clients. If you have any questions, please contact Gloria Vasquez at [email protected] or 210-362-5240.

Attachments BSAC FY21 FY21 AAA Contractors F VENDORS SERVICE FY 21 Rate Y UNIT OF SERVICE SPECIFICS SERVICE AREA

Alzheimer's Association CG Education & Training Up to $3,000Up To $3,000One Session All Counties Gray Matters CG Education & Training Up to $3,000 One Unit/Session Minimum 3 hrs day All Counties LOLA CG Education & Training Up To $3,000 One Session All Counties San Antonio Oasis CG Education & Training Up to $3,000 One Session All Counties Upward care CG Education & Training Up to $3,000 One Session All Counties UT Health CG Education & Training Up to $3,000 One Session All Counties

Alzheimer's Association CG Information Services Up To $5,000Up To $3,000One Activity Annual Summit All Counties LOLA CG Information Services Up To $3,000 One Activity All Counties UT Health CG Information Services Up To $3,000 One Activity All Counties WellMed Charitable Foundation CG Information Services Up To $3,000Up To $3,000One Activity All Counties

ADMT Solutions CG Respite In Home $17.00 One Hour Minimum of 4 Hours/Day All Counties Caprock Home Health Services, Inc. CG Respite In Home $13.00 n/a One Hour Minimum of 4 Hours/Day Bexar CHRISTUS VNA Community Care SA CG Respite In Home $14.00 One Hour 10-20 per month Atascosa, Bandera, Bexar, Comal, Colonial Home Health, Inc CG Respite In Home $13.50 One Hour Minimum 3 hrs day Frio,Bexar Guadalupe, County Kendall, Medina, En Su Casa Caregivers CG Respite In Home $13.00 One Hour Minimum 3 hrs day Atascosa, Bandera,Bexar, Comal, Bexar, Kendall, Comal, Helping Hands of SA Home Care CG Respite In Home $15.50 One Hour Minimum 4 hrs day Frio,Wilson Guadalupe, Wilson Hill Country Assisted Living, LLC CG Respite In Home $14.00 One Hour Minimum 4 hrs day Kendall dba/Lifespan Home Health-Advance Hi Tech Nursing, Inc. CG Respite In Home $9.94 One Hour Minimum of 3 Hours/Day Bexar County Med Team, Inc. CG Respite In Home $15.00 One Hour Minimum 3 hrs day Bexar, Comal, Guadalupe Outreach Home Care CG Respite In Home $15.00 One Hour All Counties R & R Home Caregivers CG Respite In Home $18.00 One Hour Minimum of 4 Hours/Day Bexar Atascosa, Bandera, Bexar, Comal, Frio, Guadalupe, Karnes, Kendall, Texas Home Health of America LP CG Respite In Home $16.00 One Hour Kerr, Medina, Wilson Visiting Angels CG Respite In Home $20.00 One Hour All Counties

ADMT Solutions CG Respite Care Institutional $17.00 One Hour Minimum of 4 Hours/Day All Counties MOW SA CG Respite Care Institutional $8.00 One Hour All Counties Seniors 2000 CG Respite Care Institutional $19.00 One Hour Minimum of 3 Hours/Day Bexar County

Casa Helotes Senior Center Congregate Meals $7.35 One Meal Bexar County CCSCF Congregate Meals $5.88 One Meal Comal, Guadalupe, Wilson Christian Village Apartments - Subrecipient Congregate Meals $9.79 One Meal Bexar County City of Schertz Congregate Meals $3.81 One Meal Comal, Guadalupe Dietert Senior Center Congregate Meals $8.91 One Meal Kerr County GRASP - Subrecipient Congregate Meals $5.73 One Meal Bexar County Golden Hub Congregate Meals $10.01 One Meal Gillespie County Kirby Senior Center Congregate Meals $16.22 One Meal Bexar County Madonna Center Congregate Meals $11.94 One Meal Bexar County Medina Senior Center, Inc Congregate Meals $13.12 One Meal Medina County Presa Community Center - Congregate Meals $8.34 One Meal Bexar County Rainbow Senior Center Congregate Meals $10.82 One Meal Kendall County Silver Sage Community Center Congregate Meals $7.32 One Meal Bandera County

ADT LLC Emergency Response $24.99 One Month Standard Landline All Counties * New Vendor FY21 FY21 AAA Contractors F VENDORS SERVICE FY 21 Rate Y UNIT OF SERVICE SPECIFICS SERVICE AREA ADT LLC Emergency Response $24.95 One Month Cellular 2Two Way Way w/Fall Voice All Counties ADT LLC Emergency Response $29.95 One Month Detection All Counties ADT LLC Emergency Response $24.99 One Time Lockbox All Counties AE Medical Alert, Inc Emergency Response $24.00 One Month Home, Analog/Digital All Counties AE Medical Alert, Inc Emergency Response $26.00 One Month Cellular All Counties AE Medical Alert, Inc Emergency Response $27.00 One Month Mobile w/out fall detection All Counties AE Medical Alert, Inc Emergency Response $34.00 One Month Mobile w/fall detection All Counties AE Medical Alert, Inc Emergency Response $5.00 One Month Fall Button All Counties AE Medical Alert, Inc Emergency Response $0.00 No Charge LockBox All Counties Associated Home Services, Inc. (AHS) Emergency Response $24.00 One Month Home, Analog/Digital All Counties Associated Home Services, Inc. (AHS) Emergency Response $26.00 One Month Cellular All Counties Associated Home Services, Inc. (AHS) Emergency Response $34.00 One Month Mobile w/ GPS All Counties Associated Home Services, Inc. (AHS) Emergency Response $27.00 One Month Mobile w/out GPS All Counties Associated Home Services, Inc. (AHS) Emergency Response $0.00 One Month Add ons - Lockboxes All Counties Critical Signal Technologies, Inc. Emergency Response $20.00 One Month Landline All Counties Critical Signal Technologies, Inc. Emergency Response $30.00 One Month Cellular All Counties Critical Signal Technologies, Inc. Emergency Response $40.00 One Month Mobile w/ GPS All Counties Critical Signal Technologies, Inc. Emergency Response $5.00 One Month Fall Detection Upgrade All Counties

San Antonio Oasis Evidence Based Intervention $235.00 One Contact Bexar County

15RX Pharmacy Health Maintenance Up To $3,000Up To $3,000 One Contact All Counties AccessAbility Home Modifications Health Maintenance Up To $3,000Up To $3,000One Contact Bexar County Alzheimer's Association Health Maintenance $62.00 One Contact Medic Alert/Safe Return All Counties Bennie's TV Health Maintenance Up to $3000 One Contact All Counties Geriatric Dental Grp of South TX, PA Health Maintenance Up To $3,000Up To $3,000 One Contact All Counties HDIS Health Maintenance Up To $3,000Up To $3,000One Contact All Counties Medco Respiratory Instruments dba Aveanna Health Maintenance Up To $3000 One Contact All Counties My Econo's Optical Health Maintenance Up To $3,000 One Contact Vision Frame & Lenses Bexar County Project Mend Health Maintenance Up To $3,000Up To $3,000One Contact Nutrition, Health & All Counties SA Food Bank Health Maintenance Up TO $1,000 One Contact 3/6Wellness Month Education Incontinence Bexar, Comal, & Guadalupe Texas Diaper Bank Health Maintenance Up To $3,000 One Contact Supplies All Counties Wood Medical Supply Health Maintenance Up To $3,000Up To $3,000One Contact All Counties Zapatos, Inc. Health Maintenance $10.00 - $39.00 One Contact Per Shoe Cost All Counties

Casa Helotes Home Delivered Meals $7.35 One Meal Bexar County CCSCF Home Delivered Meals $6.51 One Meal Comal, Guadalupe, Karnes, Wilson Christian Task Force dba Christian Village Apartments Home Delivered Meals $9.79 One Meal Bexar County City of Schertz Home Delivered Meals $3.81 One Meal Comal, Guadalupe MOWSA - Sub recipient Home Delivered Meals $5.31 One Meal Bexar County Dietert Senior Center Home Delivered Meals $5.31 One Meal Kerr County Golden Hub Home Delivered Meals $5.31 One Meal Gillespie County GRASP - Subrecipient Home Delivered Meals $5.73 One Meal Bexar County Kirby Senior Center Home Delivered Meals $16.22 One Meal Bexar County Madonna Home Delivered Meals $11.94 One Meal Bexar County Medina Senior Center, Inc. Home Delivered Meals $5.31 One Meal Medina County Presa Home Delivered Meals $8.34 One Meal Bexar County Rainbow Senior Center Home Delivered Meals $5.31 One Meal Kendall County

* New Vendor FY21 FY21 AAA Contractors F VENDORS SERVICE FY 21 Rate Y UNIT OF SERVICE SPECIFICS SERVICE AREA SA Food Bank Home Delivered Meals $5.31 One Meal Comal, Guadalupe, & Bexar Silver Sage Home Delivered Meals $5.31 One Meal Bandera County

ADMT Solutions Homemaker $17.00 One Hour Minimum of 3 Hours/Day All Counties

Caprock Home Health Services, Inc. Homemaker $13.00 One Hour Minimum of 4 Hours/Day Bexar CHRISTUS VNA Community Care SA Homemaker $14.00 One Hour 10-20 per month Atascosa, Bandera, Bexar, Comal, Colonial Home Health, Inc. Homemaker $13.50 One Hour Minimum of 3 Hours/Day Frio,Bexar Guadalupe, County Kendall, Medina, En Su Casa Caregivers Homemaker $17.00 One Hour Minimum 3 hrs. a day Atascosa, Bandera,Bexar, Comal, Bexar, Kendall, Comal, Helping Hands of SA Home Care Homemaker $14.50 One Hour Minimum 4 hrs. a day Frio,Wilson Guadalupe, Wilson dba/Lifespan Home Health-Advance Hi Tech Nursing, Inc. Homemaker $12.63 One Hour Minimum Three Hours/Day Bexar County Med Team, Inc. Homemaker $15.00 One Hour Minimum 3 hrs. a day Bexar, Comal, Guadalupe Outreach Home Care Homemaker $15.00 One Hour All Counties R & R Home Caregivers Homemaker $18.00 One Hour Minimum of 4 Hours/Day Bexar Atascosa, Bandera, Bexar, Comal, Frio, Guadalupe, Karnes, Kendall, Texas Home Health of America LP Homemaker $16.00 One Hour Kerr, Medina, Wilson Visiting Angels Homemaker $20.00 One Hour All Counties

Bennie's TV Income Support Up to $3000 One Contact All Counties M & M Weatherization Income Support Up to $3000 One Contact Bexar County Project Mend Income Support Up To $3,000Up To $3,000One Contact Atascosa,All Counties Bandera, Bexar, Comal, SA Food Bank Income Support $50-$100 Gift Card One Contact GiftBack card to School or Food Clothing Box Frio, Guadalupe, Karnes, Kendall, SA Threads Income Support Up to $150/ Child One Contact Assistance Bexar County

Catholic Charities Legal Assistance $50.00 One Hour Minimum 10 units/Day All Counties Law Office of Jeff David Hall Legal Assistance $75.00 One Hour Bexar & Comal County San Antonio Bar Association Legal Assistance $49.00 One Hour Minimum 20-30 units/Day Bexar County

Avalon Social Services Inc. Mental Health Services $75.00 One Hour In Home Bexar County Avalon Social Services Inc. Mental Health Services $67.00 One Hour In Office Bexar County Turning Point Associates, Inc. Mental Health Services $130.00 One Hour In Office/Virtual Bexar County

ADMT Solutions Personal Assistance $17.00 One Hour Minimum of 3 Hours/Day All Counties

Caprock Home Health Services, Inc. Personal Assistance $13.00 One Hour Minimum of 4 Hours/Day Bexar County CHRISTUS VNA Community Care SA Personal Assistance $14.00 One Hour 10-20 per month Atascosa, Bandera, Bexar, Comal, Colonial Home Health Personal Assistance $13.50 One Hour Minimum of 3 Hours/Day Frio,Bexar Guadalupe, County Kendall, Medina, En Su Casa Caregivers Personal Assistance $17.00 One Hour Minimum 3 hrs. a day Atascosa, Bandera,Bexar, Comal, Bexar, Kendall, Comal, Helping Hands of SA Home Care Personal Assistance $14.50 One Hour Minimum 4 hrs. a day Frio,Wilson Guadalupe, Wilson dba/Lifespan Home Health-Advance Hi Tech Nursing, Inc. Personal Assistance $12.80 One Hour Minimum Three Hours/Day Bexar County Med Team, Inc. Personal Assistance $15.00 One Hour Minimum 3 hrs. a day Bexar, Comal, Guadalupe Outreach Home Care Personal Assistance $15.00 One Hour All Counties R & R Home Caregivers Personal Assistance $18.00 One Hour Minimum of 4 Hours/Day Bexar County Atascosa, Bandera, Bexar, Comal, Frio, Guadalupe, Karnes, Kendall, Texas Home Health of America LP Personal Assistance $16.50 One Hour Kerr, Medina, Wilson

* New Vendor FY21 FY21 AAA Contractors F VENDORS SERVICE FY 21 Rate Y UNIT OF SERVICE SPECIFICS SERVICE AREA Visiting Angels Personal Assistance $20.00 One Hour All Counties

San Antonio Oasis Physical Fitness $5.00 One Contact Bexar County One Unduplicated AccessAbility Home Modifications Residential Repair Up To $5,000Up To $5,000One UnduplicatedDwelling All Counties Bennie's TV & Appliance Residential Repair Up To $5,000Up To $5,000Dwelling All Counties GGA Construction and Design LLC Residential Repair Up To $5,000 One UnduplicatedDwelling All Counties M&M Weatherization Co. Residential Repair Up To $5,000Up To $5,000One UnduplicatedDwelling Bexar Rebuilding Together San Antonio Residential Repair Up To $5,000Up To $5,000One UnduplicatedDwelling Atascosa,Bexar, Comal, Bexar, Guadalupe, Comal, Guadalupe, Wilson Texas Ramps Residential Repair Up To $5,000Up To $5,000Dwelling Medina

San Antonio Oasis Telephone Reassurance Calls $10.00 Per Call All Counties YMCA Telephone Reassurance Calls $10.00 Per Call All Counties

ART Transportation Demand Response $28.00 One, One Way Trip All Counties ART Transportation Demand Response $79.00 One, One Way Trip One County to Another All Counties Presa Community Center Transportation Demand Response $18.15 One, One Way Trip Bexar County Somerset Senior Citizens Center, Inc. Transportation Demand Response $10.44 One, One Way Trip AtascosaAtascosa, & Bandera, Bexar County Bexar, Comal, Greater San Antonio Transportation Co. dba Yellow Cab Transportation Demand Response Up to $100Up To $100.00One, One Way Trip Frio, Gillespie, Guadalupe, Karnes,

* New Vendor

Board of Directors Meeting 12. Meeting Date: 08/26/2020 Title: Authorization to purchase Audio Visual equipment Presented by: Clifford Herberg, General Counsel and Senior Director

AGENDA ITEM DESCRIPTION: Consider and act upon on the recommendation to authorize the Executive Director to purchase audio visual equipment and installation services in the approximate amount of $163,000 for the Titan Building. – Cliff Herberg

BACKGROUND/HISTORY: AACOG has leased portions of the Titan and Titan Plaza buildings for occupancy later this year. As part of the move to the new locations, AACOG will need audio visual equipment for various spaces consisting of conference and training rooms, offices, and call centers in the Titan Building.

DISCUSSION: This is a “turnkey” proposal for the purchase of the equipment and the required installation. The attached proposal lays out the work to be done in 13 spaces within the Titan Building. Each program is paying for their own dedicated space. AACOG will pay for any equipment utilized in common areas.

Please note this contract only relates to the Titan Building’s 13 spaces identified in the proposal. It does not include the main Board Room in the Titan Building or the Titan Plaza space. Additional proposals for audio visual equipment in these spaces will be forthcoming.

FINANCIAL IMPACT: Approximately $163,000 plus construction management fees (approx. 4%).

STAFF RECOMMENDATION: Staff recommends approval. If you have any questions, please contact Cliff Herberg at [email protected] or (210) 362-5295.

Attachments AV Construction Mangement Fees AV Calibrations Contract Audio Visual

Construction Management Fees

AV-Titan Tower (equip. and Installation) $162,654

Construction Management: Fees: Amount:

General Conditions 1% $1,627

Insurance 0.07% $115

Fee 3% $4,932 Total Estimate $169,327

COVER PAGE

Titan Building Renovation

AACOG 8700 Tesoro Dr # 160 San Antonio, Texas 78217 United States 210-362-5200 Revision: 1 Modified: 8/17/2020

Presented By: AV Calibrations, LLC 431 Isom Rd. Suite 117 San Antonio, Texas 78216 USA 1(210) 369-9572 www.avcalibrationstx.com

www.avcalibrationstx.com

Page 1 of 46 SCOPE OF WORK

August 17, 2020 ALAMO AREA COUNCIL OF GOVERNMENTS TITAN TOWER RENOVATIONS – PHASE 1

The Alamo Area Council of Governments (AACOG) new facility will be located at 2700 NE Loop 410, San Antonio, TX 78216 and will be called Titan Tower. A performance standard is being created to allow for consistent operation requirements by the AACOG staff regardless of which room they will be working in. Each room will be described separately by room number.

RECEPTION #101: AACOG would like to be able to provide welcome messages to incoming groups as well as information such as COVID/Mask Safety in the reception area. To accomplish this, a static-mount 55” monitor is to be mounted on the West wall of the lobby. A Digital Signage player will be mounted on the back of the monitor for playback content.

The Novisign digital platform will be the basis for operation of content. AACOG will provide the windows/Android/Chrome OS-based content server upon which the software and designer license will reside. The project will include a 1-year license (3-year also available) and maintenance agreement for each player in the system. The license provides for 1 year of unlimited online training, Tech Support via phone, and firmware upgrades.

DIGITAL SIGNAGE PLATFORM: The Novisign platform will allow for pre-configured content that can be scheduled and modified dynamically. With over 100 different multi-window template designs, the Digital Signage players can be utilized for a variety of purposes. · The Reception monitor can play welcome messages, safety reminders (masks, distancing, etc.) and holiday messages. · The Call Center can show caller assessment questions in one frame, and the other windows can be the time, the # of callers on hold, etc. Periodic employee motivation quotes can break up the view to keep employees engaged and in touch with the monitor contents. · All of this content can be scheduled weeks and months in advance, and they can change with the shift schedule or remain the same for all. · Each player can play the same content throughout the facility and also have unique content just for that location.

BEC OFFICE #103: This office will be used for daily use as an office and for small conferences. · The AV System in this space includes a 55” monitor on a cantilever wall mount for meetings that would be on the North or South halves of the space. · Connectivity of the wall plate will be HDMI, and USB. · Sound support is via the speakers that are integrated into the Monitor.

AV Calibrations, LLC

Page 2 of 46 · Control of source selection to be viewed and sound is via the free handheld remote that came with the Monitor.

TRAINING ROOM #134: This training room will be used for Human resources & Safety training, vendor briefings, and public gatherings. Viewability of content for all attendees is very important. · The West wall includes a 87”H x 139”W (164” Diagonal) fixed frame, wall-mounted screen with black borders. A ceiling-mounted laser projector image will fill the screen and be able to display computer and video sources that are connected via the wall plate behind the instructor’s desk (North of the screen wall). Input connectivity will be HDMI (Digital) and VGA with 3.5mm audio (Analog). The wall plate is adjacent to network connectivity (by Telecomm Contractor) and Duplex power outlet (Electrical Contractor). · The Video source displayed on the projector will be mirrored on the two wall-mount 65” TVs on the North and South Walls of the room. These TVs will be mounted on cantilever mounts in order to allow them to be flush on the wall or tilted towards the seating rows depending on the use of the room. · A wall mount control panel will be located above the input plate for control of the following aspects of the AV System: Projector On/Off, Input source to view (HDMI, VGA), and Program Volume control (Mic and playback source volume). · Ceiling mounted speakers will provide even distribution of sound throughout this space. · Voice lift will be provided by two (2)Wireless Lavaliere/Handheld Combo Mic Channels for maximum flexibility in the space. A Table mount microphone stand for each handheld mic will also be provided for when the presentation or announcements will be done from a seated position. Rechargeable battery packs and a charger has been included for these microphones. · The Audio, Video and Control processing Equipment will be stored in a ceiling-mounted enclosure which closes flush with the ceiling.

CONFERENCE ROOM #139: This Conference Room will be used for smaller-sized HR conferences and Employee meetings. · The AV System in this space includes a 65” monitor on a cantilever wall mount to provide ultimate flexibility for this space. · Input connectivity is located on the West wall of the room adjacent to the network port and duplex power outlet. · Connectivity of the wall plate will be HDMI, VGA with 3.5mm audio and USB · Sound support is via the integrated speakers on the Display. No presenter’s microphone is required in this space. · Control of source selection to be viewed, Monitor On/Off, and sound is via the free handheld remote that came with the display Monitor.

CONFERENCE / TRAINING ROOM #419: This room will be used for Employee Training and Medium / Large conferences. · The West wall includes a 60”H x 96”W (113” Diagonal) fixed frame, wall-mounted screen with black borders. A ceiling-mounted laser projector image will fill the screen and be able to display computer and video sources that are connected via the wall plate to the left of the screen. · Input connectivity will be HDMI (Digital) and VGA with 3.5mm audio (Analog) and USB (for future PC-based conferencing · platforms (Zoom, Teams, etc.)). The input wall plate is left of the screen, adjacent to network connectivity (by Telecomm Contractor) and Duplex power outlet (Electrical Contractor). · An Owner-furnished, resident PC with wireless keyboard/mouse (which is connected to the internet) will be integrated in this space to allow for ease of use during conference calls and webinar playback. The PC

AV Calibrations, LLC

Page 3 of 46 will also allow for presenters to use content loaded on a thumb drive by plugging it into the USB port of the PC. · A wall mount control panel will be located above the input plate for control of the following aspects of the AV System: Projector On/Off, Input source to view (HDMI, VGA), and Program Volume control. · Ceiling mounted speakers will provide even distribution of sound throughout this space. · The Audio, Video and Control processing Equipment will be stored in small, ceiling-mounted enclosure.

CONFERENCE ROOM #426: This room will be used for Medium sized meetings and Conference calls. · The Northeast wall includes a 65” Diagonal Monitor mounted on a flat wall mount to keep it as flush to the wall as possible. · Input connectivity is via an all-in-one conferencing device which is to be located in the center of the conference room table. The conferencing device, Crestron’s Mercury, will provide HDMI and USB input connectivity, phone conferencing and AV system control. The device will connect to the Huddle camera mounted at the Monitor via USB and includes the microphone array in the table for picking up conversations from the table. · The display’s integrated speakers will provide the playback support for displayed video and conferencing audio from the far end. · Control of the TV is via the Mercury conferencing panel. · SIP Line for Conferencing unit is provided by the Telecom Contractor.

CONFERENCE ROOM #430: This room will be used for Medium sized meetings and Conference calls. The equipment in this room is similar to 426 except that the monitor is larger and ceiling speakers will be used instead of the Display’s Speakers to assure sound distribution to the entire length of the table. · The Northeast wall includes an 85” Diagonal Monitor mounted on a flat wall mount to keep it as flush to the wall as possible. · Input connectivity is via an all-in-one conferencing device which is to be located in the center of the conference room table. The conferencing device, Crestron’s Mercury, will provide HDMI and USB input connectivity, phone conferencing and AV system control. The device will connect to the Huddle camera mounted at the Monitor via USB and includes the microphone array in the table for picking up conversations from the table. · Recessed, ceiling-mounted loudspeakers will provide the playback support for displayed video and conferencing audio from the far end. · Control of the TV is via the Mercury conferencing panel. · SIP Line for Conferencing Unit is provided by the Telecom Contractor.

CONFERENCE ROOM #434: This room will be used for Employee Training and Medium / Large conferences. · This system can operate in two modes: 1) As a smaller conferencing system with annotation capture and display capabilities but without utilizing the streaming camera, the matrix switcher, the ceiling speakers, or microphone. 2) As a fully-capable training room with conferencing, Annotation capture and display, streaming, and voice-lift with overhead sound support. · The East wall includes an 87” Diagonal Interactive Monitor with multi-touch, multi-format annotation and control. the display allows for annotation over video content or whiteboard emulation which can be stored locally on the on- board computer, as an integrated software file, printed to network printers, or emailed at the end of the meeting. · The computer integrated into the interactive display serves as the conferencing soft codec and the device (with Microsoft OS) which resides on the Owner’s Network.

AV Calibrations, LLC

Page 4 of 46 · The monitor can display HDMI content from sources plugged into the input plate which is housed in the presenter’s lectern or the Camera mounted in the back of the room. The presenter will also be able to share content wirelessly to the interactive display from apple and android devices. · Input connectivity at the presenter’s desk will be HDMI (Digital), network, and will connect to the display through the floor box below via a signal converter which will reverse back to digital content for the display/Annotation surface. · A wall mount control pad will be located behind the presenter’s desk for control of the following aspects of the AV System: Annotation monitor On/Off, Input source to view (HDMI, VGA, Resident PC), and Program Volume control. · A Pan/Tilt/Zoom Camera will be mounted on the West wall across from the screen for streaming the presentation and/or saving on Owner-furnished video servers for Video-on-demand playback at a later time. The streamed content will include the Camera image or view of Presenter’s laptop slides (controllable by the touch panel) and the audio from the presenter’s microphone and presenter content is connected to the camera from the Digital Audio processor to provide the sound source for clear transmission during streaming. · Voice lift will be provided by a Wireless Lavaliere/Handheld Combo Mic System for maximum flexibility in the space. A Table mount microphone stand will also be provided for when the presentation or announcements will be done from a seated position. Rechargeable battery packs and a charger has been included for these microphones. · Ceiling mounted speakers and a rack mount amplifier will provide even distribution of sound throughout this space. · The Audio, Video and Control processing Equipment will be stored in small, floor rack with glass door will be located adjacent to the input panel.

OFFICE #445 (Jacob’s): This location will be Jacob’s office and for small meetings with staff. · A 65” Monitor on cantilever mount will allow for viewing from his desk area and the small round conference table area. · Computer-based video conferencing is capable in this office via a small integrated “Huddle” conferencing system. The conferencing system includes a camera, mic array, and speaker system which connects to the TV and will be mounted below the TV. Connectivity of the wall plate will be HDMI, and USB. · Sound support is via the speakers that are integrated into the Monitor. · Control of source selection to be viewed and sound is via the free handheld remote that came with the Monitor.

CALL CENTER #448/449: · AACOG Call Centers need to be able to dynamically provide information to the staff throughout the day. Information could include information such as: call on hold notices, statistics, and other information for the staff. · To accomplish this, a ceiling-mount 75” monitor is to be mounted on the North wall. A Digital Signage player will be mounted on the back of the monitor for playback content. · The same Novisign digital platform and OFE Server (listed in the Reception area) will be the basis for operation of content. The project will include a 1-year license (3-year also available) and maintenance agreement for each player in the system. The license provides for 1 year of unlimited online training, Tech Support via phone, and firmware upgrades. · Control of the monitor is via the handheld remote that was included with the monitor. · Sound Masking is included in the space to prevent conversation overlap disturbances between callers, call center staff and the traffic out in the hallway. Recessed Ceiling speakers will be throughout the space with a wall mount Controller for the Sound Masking will be inside the room (exact location TBD).

CONFERENCE ROOM #502: This room will be used for Large sized meetings and Conference calls. The equipment in this room is similar to 430 in capabilities.

· The North wall includes an 85” Diagonal Monitor mounted on a flat mount to keep it as flush to the wall as

AV Calibrations, LLC

Page 5 of 46 possible. · Input connectivity is via an all-in-one conferencing device which is to be located in the center of the conference room table. The conferencing device, Crestron’s Mercury, will provide HDMI and USB input connectivity, phone conferencing and AV system control. The device will connect to the Huddle camera mounted at the Monitor via USB and includes the microphone array in the table for picking up conversations from the table. · Recessed, ceiling-mounted loudspeakers will provide the playback support for displayed video and conferencing audio from the far end. · SIP Line for Conferencing unit is provided by Telecom Contractor.

CONFERENCE ROOM #511: This room will be used for Large sized meetings and Conference calls. The equipment in this room is similar to 430 in capabilities. · The North wall includes an 85” Diagonal Monitor mounted on a flat mount to keep it as flush to the wall as possible. · Input connectivity is via an all-in-one conferencing device which is to be located in the center of the conference room table. The conferencing device, Crestron’s Mercury, will provide HDMI and USB input connectivity, phone conferencing and AV system control. The device will connect to the Huddle camera mounted at the Monitor via USB and includes the microphone array in the table for picking up conversations from the table. · Recessed, ceiling-mounted loudspeakers will provide the playback support for displayed video and conferencing audio from the far end. · SIP Line for Conferencing unit is provided by Telecom Contractor.

EXECUTIVE CONFERENCE ROOM #514: This room will be used for Executive meetings and Audio Conference calls. · The North wall includes a 65” Diagonal Monitor mounted on a flat mount to keep it as flush to the wall as possible. · Input connectivity is via a table pop-up enclosure which will connect Laptops through the surface of the table through the floor box and up to the display. The pop-up will also have duplex power outlets and a USB charger port as well as a local port for connecting to the network port in the floor box (by Telecom contractor) to prevent the necessity to crawl under the table for connections. · Sound support is via the integrated speakers in the display · Control of the display is via the free handheld remote that came with the Display.

AV Calibrations, LLC

Page 6 of 46 SYSTEM SUMMARY

Titan Building Renovation

System Installed Price

AV System $162,653.97

Project Subtotal: $162,653.97

Titan Building Renovation

Project No: 2020-AV CA-0171 Rev. 1 8/17/2020

Page 7 of 46 CONTRACT Titan Building Renovation AACOG 8700 Tesoro Dr # 160 Revision: 1 San Antonio, Texas 78217 United States Modified: 8/17/2020 210-362-5200 Presented By: AV Calibrations, LLC 431 Isom Rd. Suite 117 San Antonio, Texas 78216 USA 1(210) 369-9572 www.avcalibrationstx.com The general project description is contained in the attached document and related documents from herein referred to as “Proposal 2020-AV CA-0171 - Rev #1”.

The specific work to be performed by Contractor is the installation of the specified system as outlined in the Proposal.

The total amount to be paid by the owner for the performance (subject to additions and deductions by written change order) shall not exceed the total specified in the Proposal.

Progress payments will be made according to the payment schedule below. Work shall not commence nor will equipment be ordered until the initial deposit has been submitted. These times are subject to the timing of the construction and the lead times required for ordered equipment to be delivered.

Payment is due immediately after invoicing. Unpaid balance beyond 10 days after invoicing of completed tasks as outlined shall bear interest payable to Contractor at a rate of 1.5% per month simple interest.

This Proposal expires 30 days following the date stated on the top of this agreement. No work will be scheduled without an initial deposit plus a signed copy of this agreement. All drawings and specifications contingent on agreement and retainer.

If job is of a retro-fit/remodel nature on an existing structure, and scope of work exceeds time estimated to complete because of unforeseen circumstances, owner agrees that he/she will be back-charged at a rate of $85 per man, per hour for all extra labor involved in completing the job.

All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design & engineering by a professional Systems Integrator, only one version of the proposal will be prepared without a retainer. If a second version is required or if project is for design & documentation only, a minimum $400 Design Retainer will be collected. This Design Retainer will cover up to three additional designs and proposals, as well as one block-diagram drawing of the system. For a $1000 Design Retainer, client will receive up to three versions, one block diagram drawing, plus one basic cabinet audio placement and specification drawing. The retainer covers design & engineering time and is non-refundable.

Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or unavailability with a comparable model of equal or greater value. Contractor will not be held responsible or liable in any way for any said product's obsolescence, discontinuation or unavailability.

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 8 of 46 Payment Schedule Amount Due Date

Initial Deposit- Based on Current Construction Schedule $40,663.49 8/7/2020

Progress Paymentt- Based on Current Construction $40,663.49 9/4/2020 Schedule

Progess Paymentt- Based on Current Construction $40,663.49 10/2/2020 Schedule

Substantial Completiont- Based on Current $40,663.50 11/6/2020 Construction Schedule

`Contract Documents and Details The contract documents consist of this agreement, including all general provisions, special provisions, specifications, drawings, addenda, change orders, written interpretations, and written orders for minor changes in work. Work not covered by contract documents will not be required unless it is required by reasonable inference as being necessary to produce the intended result. The costs associated with any related work or materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically documented in the proposal. Contractor is not responsible for any underground trenching or laying or supplying of conduit for outside wiring.

Time With respect to schedule completion of the tasks, time is of the essence. If Contractor is delayed at any time in the progress of the work by owner change orders, fire, labor disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected parts of the work shall be extended by the same amount of the time caused by the delay.

Payments and Completion The above Payment Schedule is a guideline and approximation. Since contractor will, if possible, open, test and burn-in equipment before delivery, all components must be paid for before delivery to job site. Payments may not be withheld under any circumstances. Any disputes due to legal claims will be settled independently in good faith between the parties. Final payment shall be due immediately following completion of the project. Contractor will hold owner harmless with respect to claims of subcontractors and suppliers.

Insurance Contractor shall purchase and maintain such insurance necessary to protect from claims under workers compensation and from any damage to the owners property resulting from the conduct of this contract.

Changes in the Contract The owner may order changes, additions, or modifications without invalidating the contract. Such changes must be in writing and signed by the owner. The contractor shall provide the owner in writing the amount of additional costs or cost reductions resulting from changes ordered within 15 working days unless this requirement is waived in writing by the owner. Change Orders shall be paid in full upon acceptance of change and shall not alter the contract's payment schedule. In case of product unavailability or discontinuation, contractor reserves the right to substitute equipment of equal or better quality. Contractor will be held blameless in case of product unavailability or discontinuation.

Warranty Warranty applies to all components installed by AV Calibrations technicians and excludes any existing equipment, devices or cabling that are re-used. AV Calibrations honors all manufactures warranties. Ultimate disposition of all warranty claims on defective equipment is left up to the sole discretion of the manufacturer. The manufacturer may choose to repair or replace components based on many factors. In conjunction with manufacturer warranty, AV Calibrations will provide a 90 day warranty on all labor associated with the components listed in the Statement of Work. This warranty is limited to original manufacturer defect or failure. AV Calibrations cannot warrant equipment or installation that is damaged by Acts of God, voltage fluctuation, vandalism, or customer tampering. AV Calibrations recommends uninterrupted power supplies for all head end equipment. If customer does not purchase or provide these units, warranty will be void if electrical damage occurs to equipment that is not protected by uninterrupted power supply. After the initial labor warranty, AV Calibrations will provide telephone support at no charge for the remainder of the manufacturer warranty period. Any on-site service request beyond 90 days or any service request that results in our technicians or the manufacturer determining failure was caused by an external influence not covered under warranty will result in a charge of $85.00 per hour while on-site.

Disclaimer The use of trade names in this document does not constitute an official endorsement or approval of the use of such commercial hardware or software. Do not cite this document for the purpose of advertisement.

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 9 of 46 Disposition Instructions This document is property of AV Calibrations and not intended for reproduction or use unless authorized by the appropriate personnel. Destroy this document when no longer needed. Do not return it to the organization. Safeguard and destroy this document with consideration to its classification or distribution statement requirements.

Client: Date:

Contractor: AV Calibrations, LLC Date:

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 10 of 46 Unassigned

1 AVCAL MISC Hardware & Materials

1 AVCAL Shipping (EST) Shipping Estimated

Unassigned Total $3,893.69

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 11 of 46 Reception 101

1 Chief PAC251 P-Series CPU/DVD/Media player adapter for Sony PCSG50 Video conferencing system, black

1 Crimson AV T55 Tilting mount for 32" to 80 inch" flat panel screen

1 Novisign DL-DMP-A DIGITALINX MEDIA/SIGNAGE PLAYER

1 Samsung BE55T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty. Include Installation

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Reception 101 Total $2,225.42

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 12 of 46 Office 103

125 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Crimson AV A63F Articulating mount for 37" to 70" flat panel screens, 22 Lb

1 Liberty AV DL-1H1A1U-WPKT-W HDMI HDBaseT 10.2G 70m Wall plate extender set with USB2.0 and pass-through audio, Also Available in White only

1 Samsung BE55T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Office 103 Total $2,206.27

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 13 of 46 Training 134

2 AtlasIED DS7E Adjustable Height Desktop Mic Stand 8-13'' Ebony Finish

175 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

150 AV Calibrations AVCAL-18/4 Shielded 18-gauge shielded solid conductors. 4-conductor round solid station wire. Shielded Maglock

1 AV Calibrations Miscellaneous Miscellaneous materials

1 Binary B6-4K-3 B6 Series 4K Ultra HD Premium Certified High Speed HDMI Cable with GripTek - 3m (10 ft)

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Chief CMA440 8" Suspended Ceiling Mount Kit

1 Chief CMS006 6'' Fixed extension column, black

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 14 of 46 1 Chief RPMAU RPA Elite universal projector mount with keyed locking

1 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

8 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

100 Crestron DM-CBL-8G-P-SP500-FT DigitalMedia 8G cable, -plenum, 500 feet spool by Foot

2 Crestron Electronics C2N-CBD-P-B-T Cameo keypad, standard mount, Black Texturedh, Includes (2) large, (3) medium, (5) small, and (2 pair) split small button caps;2, All button caps are blank; Custom-engraved, backlit button caps are available separately

2 Crestron Electronics CB2-BTNB-T_ENGRAVED Large Backlit Engravable Button Cap for Cameo Keypads, Black Textured, Includes Custom Engraving

1 Crestron Electronics CB3-BTNB-T_ENGRAVED Medium Backlit Engravable Button Cap for Cameo Keypads, Black Textured, Includes Custom Engraving

4 Crestron Electronics CB6-BTNB-T_ENGRAVED Small Backlit Engravable Button Cap for Cameo Keypads, Black Textured, Includes Custom Engraving

1 Crestron Electronics CNTBLOCK Cresnet Distribution Block

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 15 of 46 1 Crestron Electronics CP3N 3-Series control system

1 Crestron Electronics HD-DA4-4KZ-E Splits one HDMI® source to four separate outputs. Supports 4K60 4:4:4 and HDR video signals with high-bitrate 7.1 audio.

1 Crestron Electronics HD-RX-201-C-E DM Lite HDMI over CATx Receiver, Room Controller, 2x1 Auto-Switcher, HD Scaler, Surface Mount

1 Crestron Electronics HD-TX-201-C-2G-E-B-T DM Lite – HDMI® over CATx Transmitter & 2x1 Auto-Switcher w/VGA & Analog Audio, Wall Plate, Black Textured Pairs with a DM Lite receiver to provide a simple point-to-point signal extender for HDMI® signals up to UHD and 4K. Provides auto-switching HDMI, VGA, and stereo analog audio inputs.

2 Crestron Electronics STIRP Infrared (IR) Emitter Probe with 35 mm Mini Phone Plug

2 Crimson AV A63F Articulating mount for 37" to 70" flat panel screens, 22 Lb

1 Da-Lite 34700V 164" Diagonal Da-Snap 87"H x139"W Wide Screen 16:10 forrmat with Da-Mat surface

1 Extron MVC 121 Plus MVC 121 Plus - Three Input Stereo Mixer with DSP

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 16 of 46 1 FSR CB-224 2'x2' CB w/ 4 1RU Mount and 6 AC Outlet

1 FSR CB-THRD Threaded Rod Mounting Kit

1 nec NP-P525UL 5200 Center Lumen, WUXGA, LCD, Laser, Entry Installation Projector Throw Ratio 1.2-2.0

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

1 Samsung BE65T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

2 Shure SB903 Lithium-ion battery for SLX-D Wireless Transmitters

1 Shure SLXD24D/SM58-** Dual Channel SLXD Kit with (2) Wireless Handheld mics, clarify Mic Frequency Range when ordering, extension of antennas requires 50-Ohm BNC cables, 1RU High, 32 Available Channels

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 17 of 46 2 Shure UA505 Mounting Bracket and BNC Adapter for Remote Antenna Mounting (Contains one)

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-1-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Single Gang |White)

2 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

2 Xantech 078400 The Xantech 078400 is a 50 ft, 24-gauge, 2-conductor cable used for long emitter runs. It has a 1/8" mono plug on one end and a female mini mono jack on the other.

Training 134 Total $28,683.61

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 18 of 46 Conference 139

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Chief PAC251 P-Series CPU/DVD/Media player adapter for Sony PCSG50 Video conferencing system, black

1 Crimson AV A63F Articulating mount for 37" to 70" flat panel screens, 22 Lb

1 Digitalinx DL-HDBT2-WP-KIT Kit including DL-1H1V1U-WP Auto Switching HDMI / VGA / USB / Audio wall plate with matching Receiver DL-HD2-RX

1 Samsung BE65T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference 139 Total $3,179.09

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 19 of 46 Conference Room 419

50 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

100 AV Calibrations AVCAL-18/4 White 18-gauge shielded solid conductors. 4-conductor round solid station wire. Maglock

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Binary B6-4K-3 B6 Series 4K Ultra HD Premium Certified High Speed HDMI Cable with GripTek - 3m (10 ft)

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Chief CMS006 6'' Fixed extension column, black

1 Chief RPMAU RPA Elite universal projector mount with keyed locking

2 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 20 of 46 1 Crestron Electronics MPC3-302-W 3-Series® Media Presentation Controller 302, White A wall-mounted, PoE+ powered 3-Series Control System® automated processor and control panel in one. Features a modern appearance with customizable backlit buttons and volume knob. Mounts in a 3-gang U.S. electrical box or tabletop enclosure.

1 Da-Lite 34678V DA-SNAP DM 60X96NPA 113DIAG DA-SNAP WIDE SCREEN 16:10 60 X 96 Da-Mat

1 Digitalinx DL-HDBT2-WP-KIT Kit including DL-1H1V1U-WP Auto Switching HDMI / VGA / USB / Audio wall plate with matching Receiver DL-HD2-RX

1 FSR CB-22P 2'x2' CB w/ 2 1 RU Mnts, 7 AC, Proj Pole Adptr

1 Generic Computer Client supplied Computer

1 nec NP-P525UL 5200 Center Lumen, WUXGA, LCD, Laser, Entry Installation Projector Throw Ratio 1.2-2.0

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 21 of 46 1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 419 Total $12,094.28

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 22 of 46 Conference Room 426

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Chief PAC251 P-Series CPU/DVD/Media player adapter for Sony PCSG50 Video conferencing system, black

1 Crestron Electronics CCS-UC-1-AV W/PS Crestron Mercury® – Tabletop UC Video Conference System w/Basic Camera. Includes: CCS-UC-1-AV, PW-2420RU, CCS-CAM-USB-F100, CBL-USB-A-EXT15, CBL-USBA-BMICRO-6, CBL-HD-THIN-HS-6, CBL-HD-20, STIRP

1 Crimson AV F80A Universal fixed mount for pDisplays size range 46" – 100". Weight capacity 300lb VESA Mounting pattern

1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-D715S-BLK Single Ht. USB A Bulkhead - Black

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

1 FSR SS-CBLNK-BLK Black Blank Snap-in Filler (PACKAGE OF 10)

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 23 of 46 3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 Samsung BE65T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 426 Total $7,801.85

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 24 of 46 Conference Room 430

100 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

1 Crimson AV F80A Universal fixed mount for pDisplays size range 46" – 100". Weight capacity 300lb VESA Mounting pattern

1 FSR CB-22S 2 'x 2' Ceiling box with 2 1RU mount, smart AC and fan

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 25 of 46 1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-D715S-BLK Single Ht. USB A Bulkhead - Black

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

1 FSR SS-CBLNK-BLK Black Blank Snap-in Filler (PACKAGE OF 10)

3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 26 of 46 1 Samsung UN85TU8000FXZA 85" Class TU8000 Crystal UHD 4K Smart TV (2020)

2 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 430 Total $12,195.28

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 27 of 46 Training Room 434

1 AtlasIED DS7E Adjustable Height Desktop Mic Stand 8-13'' Ebony Finish

75 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

30 AV Calibrations AVCAL-18/4 Shielded 18-gauge shielded solid conductors. 4-conductor round solid station wire. Shielded Maglock

100 AV Calibrations AVCAL-22/4 Wht 22-gauge shielded solid conductors. 4-conductor round solid station wire. PIR

325 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 AV Calibrations Custom 1RU Rack plate with number for AV Calibrations in case of Service or Sales

2 Binary B6-4K-1 B6 Series 4K Ultra HD Premium Certified High Speed HDMI Cable with GripTek - 1m (3.3 ft)

1 Binary B6A-4K-15 B6 Series Active 4K High Speed HDMI Cables with Ethernet - 15m (49.2 ft)

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 28 of 46 1 CABL HD-6 6ft HighSpeed HDMI 2.0 Cable

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

5 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

125 Crestron Electronics DM-CBL-8G-P-SP500-FT DigitalMedia 8G cable, -plenum, 500 feet spool by Foot

1 Crestron Electronics DMPS3-4k-250-c Presentation Switcher with DM input and output, Mic, Audio, And HDMI inputs and outputs. Includes Control System and small amplifier. Requires PW-4830DUS to operate DM

2 Crestron Electronics DM-RMC-4KZ-SCALER-C DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver and Room Controller with Scaler

1 Crestron Electronics DM-TX-4KZ-100-C-1G-W-T DigitalMedia 8G+ 4K60 4:4:4 HDR Wall Plate Transmitter, White

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 29 of 46 1 Crestron Electronics DM-TX-4KZ-202-C 4K DigitalMedia 8G+ transmitter 202

1 Crestron Electronics TSW-1060-FMKT The TSW‑1060‑FMKT flush mount kit allows a TSW‑1060 or TSS‑10 series touch screen to be flush mounted directly into drywall surfaces.

1 Crestron Electronics TSW-1060-W-S 10.1'' Touch screen

1 Digitalinx DL-PHDM-M-023M 75.44' 18G Active Optical HDMI Cable, Plenum Rated Full 4K60 4:4:4 support

1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-D715S-BLK Single Ht. USB A Bulkhead - Black

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

1 FSR SS-CBLNK-BLK Black Blank Snap-in Filler (PACKAGE OF 10)

3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 30 of 46 1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 Generic Computer Client supplied Computer

1 Hosa Technology CMR-206 Stereo Dual RCA Male to 3.5mm TRS Male 6' cable

1 Logitech MeetUp Conference Cam All-in-One ConferenceCam with an extra-wide field of view and camera with pan/tilt lens and integrated beamforming mic array and speaker system, perfect for small conference and huddle rooms. Can be operated with HH Remote or PC GUI, includes wall mount, Exp Mics purchase Separately

1 Lumens VC-A61P 4K and 1080p resolution for AV over IP Solution

1 Lumens VC-AC08W Wall Mount for PTZ Video Cameras, White Color, Wall mount for Lumens VC PTZ Cameras except USB PTZ cameras Rigid design, with cable cover

1 Middle Atlantic 10-32 Rack Screws Classic trim-head 10-32 rack screws, 3/4” long with washers.(100 PC)

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 31 of 46 1 Middle Atlantic D2LK Anodized drawer with lock, 2 space

1 Middle Atlantic PD-920R Rackmount Power, 9 Outlet, 20A

1 Middle Atlantic RCS-1824 18SP 24"D RK CONFIG W/SP, Glass Front Door, RAP, (3)SHELVES, (3)PNLS

1 Middle Atlantic U1V 1RU Vented Rackshelf black powdercoat finish, accepts mounting of PD-815SC- PBSH power strip

1 Newline Products, Inc EPR8A64000-000 On-Board Computer core i7

1 Newline Products, Inc TT-86IPLMU-BDL 86" Diagonal display with Interactive surface, and 15W on-board speakers. This model includes Logitech Meetup Camera Assy with camera, mic array and Sm. Speakers. Windows-based PC Module is extra

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

1 Shure SB903 Lithium-ion battery for SLX-D Wireless Transmitters

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 32 of 46 1 Shure SLXD124/85-** Single Channel SLXD Kit with (1) Wireless Lav with WL185, and (1) Wireless Handheld mics, clarify Mic Frequency Range when ordering, extension of antennas requires 50-Ohm BNC cables, 1RU High, 32 Available Channels

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV B-USB3-AA-1M Binary USB 3.0 A (Male) to A (Male) cable, 1m (3.28 feet)

1 SnapAV PATCH-CAT5E-10FT-GRN Wirepath™ Cat 5e 10ft Ethernet Patch Cable (Green)

1 SnapAV PATCH-CAT5E-15FT-GRN Wirepath™ Cat 5e 15ft Ethernet Patch Cable (Green)

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

1 StarTech.com UVCHDCAP HDMI to USB-3.0 or USB-C Converter. Includes: Device, USB-C to USB-B Cable (1M), USB-A to USB-B Cable (1M), HDMI Cable (1M), and quick start guide.

Training Room 434 Total $50,222.04

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 33 of 46 Office 445

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Binary B-USB2-AA-2M USB 2.0 Reversible A Male to A Male Cable - 6.56 Ft (2 M)

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Crimson AV A63F Articulating mount for 37" to 70" flat panel screens, 22 Lb

1 Liberty AV DL-1H1A1U-WPKT-W HDMI HDBaseT 10.2G 70m Wall plate extender set with USB2.0 and pass-through audio, Also Available in White only

1 Samsung BE65T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 34 of 46 1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Office 445 Total $4,216.66

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 35 of 46 Call Centers 448 & 449

1 AV Calibrations AVCAL-STR-MNT Mounting Materials to Mount to structure Above: Channel, All-thread, Hardware, etc.

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

1 Cambridge Sound Management E-P-W-16-4 Adjustable white emitter 4 pack with 4x 16 feet white plenum rated cable Ideal for Sound Masking and Background Music

1 Cambridge Sound Management QT-100 The Qt® 100 is ideal for single zone spaces of up to 12,000 square feet (1,115 m2). The Qt 100 is easily controlled from the module’s front panel or Bluetooth connected iOS device, making volume adjustments quick and easy.

1 Chief CHF CMS048 48" matte black extension pipe for ceiling mounted flat panel displays.

1 Chief CMA101 Designer ceiling plate, black

1 Chief FHB5147 Flat Panel Mount Hardware kit including a M8 50mm screw and spaces to accommodate some Samsung model flat panel products

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 36 of 46 1 Chief XCM1U X-Large FUSION flat panel ceiling mount

1 Novisign DL-DMP-A DIGITALINX MEDIA/SIGNAGE PLAYER

1 Samsung BE75T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Call Centers 448 & 449 Total $7,408.43

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 37 of 46 Conference Room 502

100 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

2 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

1 Crimson AV F80A Universal fixed mount for pDisplays size range 46" – 100". Weight capacity 300lb VESA Mounting pattern

1 FSR CB-22S 2 'x 2' Ceiling box with 2 1RU mount, smart AC and fan

1 FSR CB-THRD Threaded Rod Mounting Kit

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 38 of 46 1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-D715S-BLK Single Ht. USB A Bulkhead - Black

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

1 Samsung UN85TU8000FXZA 85" Class TU8000 Crystal UHD 4K Smart TV (2020)

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 39 of 46 1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 502 Total $12,242.64

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 40 of 46 Conference Room 511

100 AV Calibrations 22/2 Shielded Audio White Audio and Control 22 AWG 1 Pair Shielded Plenum Reel - priced as 100'

100 AV Calibrations AVCAL-CAT5EP-C CAT5e Plenum Network cable run

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

2 Community Professional Loudspeakers C6 6.5" Recessed Ceiling Loudspeaker 8-Ohm or 70V/100V operation 120-degree Conical dispersion Taps at 30W, 15W, 7.5W, 3.75W

1 Crimson AV F80A Universal fixed mount for pDisplays size range 46" – 100". Weight capacity 300lb VESA Mounting pattern

1 FSR CB-22S 2 'x 2' Ceiling box with 2 1RU mount, smart AC and fan

1 FSR CB-THRD Threaded Rod Mounting Kit

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 41 of 46 1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-D715S-BLK Single Ht. USB A Bulkhead - Black

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts into 8Ω & 4Ω, Bridged operation 200 watts into 8Ω & 4Ω, and 250 watts into 70v and 100v / 100-240 VAC Operation

1 Samsung UN85TU8000FXZA 85" Class TU8000 Crystal UHD 4K Smart TV (2020)

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 42 of 46 1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 511 Total $12,242.64

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 43 of 46 Conference Room 514

1 Caddy CAT124Z34 nVent CADDY Cablecat J-Hook with Rod/Wire Clip, 3/4" dia, 1/8"-3/8" Flange, 1/4" Rod (QTY 40)

100 Crestron DM-CBL-8G-P-SP500-FT DigitalMedia 8G cable, -plenum, 500 feet spool by Foot

1 Crestron HD-RXC-101-C-E DM Lite – HDMI® over CATx Receiver w/IR & RS-232, Surface Mount

1 Crestron HD-TXC-101-C-E DM Lite – HDMI® over CATx Transmitter w/IR & RS-232, Surface Mount

1 Crimson AV F80A Universal fixed mount for pDisplays size range 46" – 100". Weight capacity 300lb VESA Mounting pattern

1 FSR CT6-BLK CT6 Table Box without Switches - Black Cover

1 FSR IPS-V610S-BLK Single Ht. HDMI Female Bulkhead - Black

3 FSR SS-RJ45-BLK RJ45 Pass Thru Snap-in Connector

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 44 of 46 1 FSR T6-LB-5SS T6 Large Section Bracket for 5 Snap In Connectors

1 FSR T6-LB-AC2CH Large bracket for RT6 and T6 box with 2 AC outlet and 2 USB charger

1 FSR T6-SB-2IPS T6 Small Section Bracket w/ 1 2 Space IPS Opening

1 Samsung BE65T-H 4K UGH 3840 x 2160 resolution 60 Refresh rate. Integrated speakers, Bluetooth Audio, 2xHDMI, Bluetooth, and WIFI, Digital and Analog Tuner, 3 yr warranty.

1 SnapAV B6-4K-2 These high-bandwidth B6 HDMI cables support Ultra HD 4K @ 60Hz 4:4:4

1 SnapAV WP-FLEXNOSE-2-WH Wirepath flexible bulk wire plate with adjustable silicone rubber pass-through (Double Gang |White)

Conference Room 514 Total $4,042.07

Project Subtotal: $162,653.97

* Price Includes Accessories

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 45 of 46 PROJECT SUMMARY

Total Installation Price: $162,653.97

Grand Total: $162,653.97

Client: Date

Contractor: AV Calibrations, LLC Date

Titan Building Renovation

Project No : 2020-AV CA-0171 Rev. 1 8/17/2020

Page 46 of 46

Board of Directors Meeting 13. Meeting Date: 08/26/2020 Title: Presented by: Clifford Herberg, General Counsel and Senior Director

AGENDA ITEM DESCRIPTION: Consider and act upon on the recommendation to authorize the Executive Director to purchase security equipment and installation services in the approximate amount of $106,000 for the Titan Building and the Titan Plaza. – Cliff Herberg

BACKGROUND/HISTORY: AACOG has leased portions of the Titan and Titan Plaza buildings for occupancy later this year. As part of the move to the new locations, AACOG will need to install security systems such as access control to entry points and cameras within its lease space at the Titan Building and the Titan Plaza.

DISCUSSION: This is a “turnkey” proposal for the purchase of the equipment, such as card readers, electromagnetic locks, cameras and the associated installation. The attached proposal specifies the work to be performed within the Titan Building and Titan Plaza.

Please note this contract does not provide for security cameras for the parking lots or the exterior of the Titan Building. AACOG will address these security needs in the future depending on funding availability. There are exterior cameras for the portions of the Titan Plaza occupied by AACOG.

FINANCIAL IMPACT: Approximately $106,000 plus construction management fees (approx. 4%).

STAFF RECOMMENDATION: Staff recommends approval. If you have any questions, please contact Cliff Herberg at [email protected] or (210) 362-5295.

Attachments Security Management Fees Security System Contract

Security Equipment and Installation

Construction Management Fees

Security (equip. and installation): $106,593

Construction Management Fees:

General Conditions 1% $1,066

Insurance 0.07% $75

Fee 3% $3,232 Total Estimate $110,966

Raymond Baker Estimator / Designer Electra Link, Inc. 4738 College Park San Antonio, TX 78249

August 14, 2020

Andrea Gault, Project Manager Jones Lang LaSalle (JLL) [email protected]

RE: Project Pricing for Physical Security Systems, Rev 1.2 Alamo Area Council of Governments - Office Space at Titan Tower and Titan Plaza 2700 NE Loop 410 San Antonio, TX 78217 ELI Bid # – BR-34688E

Mrs. Gault,

Electra Link, Inc. is pleased to provide the following proposal for furnishing and install of an integrated Access Control and Video Surveillance system for the remodeled AACOG office space at the Titan Tower and Titan Plaza buildings in San Antonio, Texas. Security hardware manufactured by 3X Logic, Inc. Below is a high-level overview of the scope for revision 1.2 as well as exclusions and assumptions sections:

I. Scope of Work – Security Systems, Access Control

 ELI will provide a card access control system consisting of 3X Logic Infinias Essentials software, equipment, minor multi-conductor control wiring and integration services to cover a total of (36) ea. contactless card reader door locations at main suite entry points, secure interior rooms. In this updated total ELI is also including the main building entry points for the Plaza building / suites.

 Customer will need to coordinate installation of low voltage network cabling by their subcontractor from the designated IT or Server Room to every device on each level being occupied (1F, 4F and 5F of the Tower and common 1F TR for Plaza) as well as providing access to their PoE switch ports to drive and power the IP-based door controllers over the network.

 Hardware provided includes iClass R40 contactless readers, 3X Logic single door controller modules, request to exit motion detectors and door position contacts. ELI will provide short segments of multi-conductor copper wire for local controller connections at the door between components.

 (200) HID iClass cards. Apps for smartphones and tablets.

 It is assumed that the Customer or third party subcontractor is furnishing and installing door locks and associated power supplies as part of the remodel and build out phase.

 Full testing and commissioning of Access Control system will be provided. Connections into the building fire alarm system and any related testing is not included and to be performed by others.

II. Scope of Work – Security Systems, Video Surveillance

 3X Logic system will be a centrally connected server providing full integration between technologies on a single software platform. Basic hardware specs of the server are 24TB HD V7000, Intel i7, 2U, with 8GB RAM.

 ELI will provide a video surveillance system with equipment to cover a total of (23) ea. camera locations on the interior of the buildings, and (4) ea. camera locations on the exterior of the Plaza building providing coverage to main entrance and main corridor areas as well as elevator lobbies and upper level stairwells with the proper licensing, pointing-focusing and commissioning / integration.

 Customer will need to coordinate installation of low voltage network cabling by their subcontractor from the designated IT or Server Room to every device on each level being occupied (1F, 4F, 5F of the Tower and the common 1F TR for Plaza) as well as providing access to their PoE switch ports to drive and power the IP-based cameras over the network.

 ELI will install (27) ea. 4MP indoor / outdoor dome cameras with varifocal lens, IR, WDR capability along with the hardware and mounting brackets required for interior or exterior placement

 ELI will provide (27) camera licenses, and apps for smartphones and tablets.

 Full testing and commissioning of Video Surveillance system will be provided.

III. Scope of Work – Security Systems, Alarm System

 For the main reception area on the 1st Floor, ELI will provide the cabling, hardware and integration necessary to add the Panic duress button at the work area location specified.

 This alarm requirement will include an alarm system control panel with cellular connection to the central station monitoring center, a keypad to reset the alarm, and the panic button along with any local interconnect wiring.

 Customer will need to sign a monitoring agreement with our security company to finalize / activate alarm services.

 Full testing and commissioning of the Alarm panic system will be provided.

 NOTE: a complete maintenance program for all security systems can be offered upon project completion. This will cover all security equipment furnished to include repair and replacement for a three-year term at a locked in rate of $225.00 per month, billed quarterly. Includes advanced replacement of any malfunctioning device (as provided on this quote) along with free software updates, annual inspection and testing of systems, tech onsite services, and remote diagnostics.

 For project pricing associated with the physical security systems for AACOG- Titan Tower / Plaza please see section below entitled BR-34688E.

IV. Budgetary Unit Pricing

 To assist with budgeting exercises for the final design of this specific project, here are unit prices for additions or deletions of proposed access doors or surveillance cameras:

o Costs to Add or Delete video surveillance camera location --

 $1,095.00 /ea.

o Costs to Add or Delete access control door location --

 $1,650.00 /ea.

o Includes hardware installation and integration services.

o Excludes cabling, network switches, and taxes.

V. Proposal Exclusions

 Access control door locks and power supplies. By door hardware vendor.

 Structured cabling for door controller modules and video surveillance cameras. By low voltage cabling vendor.

 Structured cabling systems for the horizontal and backbone, demarc extensions, CATV distribution. By low voltage cabling vendor.

 There are (3) existing CR’s for main outer doors at the Tower building 1F and (2) existing CR’s for interior doors on 4F of the Tower building. ELI has not included replacement of any hardware or integration to these doors in our updated pricing.

 Providing or integrating any phone systems or network equipment such as switches, routers, PDUs, UPS battery backups, gateways, firewalls, WAPs.

 Installation of any conduit pathways or outlet rough-ins for low voltage systems in walls or floors.

 Coring or cutting of concrete walls or floors for cabling pathways.

 Prevailing wages.

 Payment and performance bonding.

VI. Proposal Assumptions and Clarifications

 Standard warranty on workmanship for security system is a period of 1 year will from the project’s substantial completion date.

 Proposal assumes that both buildings / suites will share a common network for proper functionality of the physical security systems for the site.

 Customer is responsible for any required interconnection between fire alarm and access control system and any coordination between construction trades.

 ELI technicians will adhere to OSHA safety regulations at all times while onsite. ELI employs a full time Central Texas based Safety Coordinator who may elect to perform periodic quality control checks on our field crews and site conditions.

 All work performed during normal business hours, which for ELI technicians is Monday through Friday, from 7:00 AM to 3:30 PM.

 Customer will have dedicated Project Manager and Superintendent to answer any questions that may arise during project installation.

 Customer will provide area, of adequate size, for storage of materials.

 Return trips for operational verification, of other vendor's equipment, will be at billable rates should there be no fault found with the aspects of our installation.

 Any customer requested work and or materials beyond the original scope of work described in this proposal and or the "Proposal Attachment" is subject to additional charges.

 Electrical power is to be supplied by others and will be available throughout the duration of this construction project.

 Project will be billed monthly based on the percentage of completion. The invoice will be due with a net 30 from the date of invoice or based on terms approved by both parties.

VII. Project Pricing – Security Systems for the AACOG Titan Tower and Titan Plaza Office Remodel, [Revision 1.2]

ELI BR-34688E

Material: $41,418.68 Labor: $23,274.73

Access Control Subtotal: $64,693.41*

Material: $29,571.74 Labor: $10,814.13

Video Surveillance Subtotal: $40,385.87*

Material: $659.34 Labor: $359.12

Panic Alarm Subtotal: $1,018.46 *

Project Pricing Total: $106,097.74*

*Pricing is valid for a period of ninety (90) calendar days from date of proposal.

*Please note that 8.25% TX sales tax will need to be added to the project pricing for any non-exempt projects or business organizations.

Electra Link, Inc. is very interested in working with your firm to support the AACOG security systems needs for this commercial office remodel project. If there is anything else I can assist you with now or in the future please give me a call at your convenience.

Sincerely,

Raymond Baker, Estimator/Designer (210) 967-5700 (210) 517-7156 Cell [email protected]

Board of Directors Meeting 14. Meeting Date: 08/26/2020 Title: Nationwide Foundation Grant Presented by: Jacob Ulczynski, Director, IDD Services

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to subcontract with the AADC for program implementation of enhanced IDD crisis services in the amount of up to $700,000.00. This item will require a budget amendment. - Jacob Ulczynski

BACKGROUND/HISTORY: The Nationwide Foundation, established in 1959, is a nonprofit, private foundation to which Nationwide companies are the donors. Since 2000, the Nationwide Foundation has contributed more than $498 million to nonprofit organizations across the country that work to meet crucial needs in communities with a significant presence of Nationwide associates. This places San Antonio on a short list of 12 metro areas, and the only metro area in Texas, from which non-profits are allowed to apply. Through a proprietary community impact model the Nationwide Foundation assesses the needs in communities and awards grants to support organizations that provide emergency and basic needs, and crisis stabilization.

Based on the U.S. Census Bureau, 2009-2011 American Community Survey, an estimated 88,716 children and adults in Bexar County live with some cognitive disability or delay. In addition, there are 243,000 individuals within the AACOG region with one or more limitations in functionality or social role, as reported by Region 8 of the former Department of Aging and Disability Services. Approximately 35 percent of individuals with an IDD also have a co-occurring mental illness (MI) (National Association on Dual Diagnosis, 2019). This population’s susceptibility is increased by both biological and social factors such that, when combined, result in service and support needs which are distinct and specialized from the broader population.

This increased vulnerability to mental health problems has been found in children, adolescents, and adult populations (Russell, Hahn, & Hayward, 2011). Despite the recognized vulnerability of persons with IDD to MI, access to and quality of health and mental health care for these individuals are inadequate at the national (U.S. Department of Health and Human Services, 2002) and local levels resulting in substantial inequity and disparities in care.

DISCUSSION: The Health and Human Services Commission (HHSC) Legislative Appropriations Request for State Fiscal Year 2020-2021 included Exceptional Item 22 "Maintain and Expand IDD Crisis Continuum of Care" which would establish new IDD community outpatient mental health services at Local IDD Authorities to provide for the behavioral health of people with IDD, preventing crisis situations. The final budget only funded 20% of HHSC's initial request. As a result of the minimal funding, HHSC used the funding authorized by the legislature to fund previously existing mental health outpatient clinics as pilots in only 2 service areas in Texas. In order to development the enhancement of IDD crisis services locally with the addition of desparately needed outpatient mental health services, we must develop local funding sources.

The Nationwide Foundation is a new potential funding source for AACOG. This grant is a good match based on the population served and the funder's charitable interests. Eligible applicants are non-profits, as such, this application was submitted through the AADC instead of AACOG. This project was vetted by Senior staff. FINANCIAL IMPACT: This item will require an amendment to the AACOG 2020 budget.

STAFF RECOMMENDATION: Staff recommends approval of the recommendation to subcontract with the AADC for program implementation of enhanced IDD crisis services in the amount of up to $700,000.00. If you have any questions, please contact Jacob Ulczynski at [email protected] or (210) 832-5035.

Attachments Executive Summary Item #

PROJECT VETTING EXECUTIVE SUMMARY

Project Title: Enhanced IDD Crisis Services Department/Contact: Intellectual and Developmental Disability Services, Jacob Ulczynski Funding Entity: Nationwide Foundation Project Contract Amount: $ 700,000 Local Match from AACOG (if applicable) $ 0 Total Contract Budget $ 700,000

Contract Period: January 1, 2021 – December 31, 2021 Date approved by Agency Vetting Committee: July 20, 2021

Description of Program: This project seeks to enhance IDD Crisis Services thru the development and implementation of a cross systems evidenced based Systemic, Therapeutic, Assessment, Resources, and Treatment (START) program in San Antonio, Texas to serve persons with intellectual and developmental disabilities in Bexar County. START is a comprehensive community-based tertiary care model for individuals with intellectual and developmental disabilities that have comorbid behavioral health needs. This program model was first developed in 1988 by Dr. Joan B. Beasley and was cited as a model program in the 2002 US Surgeon General’s report on mental health disparities for people with IDD. The goal of a START treatment model is to provide opportunities for (a) enhanced local capacity, (b) promote the development of least-restrictive life enhancing services and supports, and (c) to provide education and training to support systems.

Impact on the Region: This project would enhance existing Intellectual and Developmental Disability (IDD) Crisis services at the Alamo Area Council of Governments to thru an evidence–based systems linkage service model for people with IDD, preventing crisis situations and improving quality of life. Implementing the START model is expected to reduce use of emergency room services and state facility/hospital stays, increase rates of stabilization following a crisis, increase community involvement and crisis expertise in communities, and strengthen linkages that enrich systems, increase resources, and fill in service gaps.

Sustainability Plan: Funding from this contract is expected to be braided with funding from the Health and Human Services Commission, and Medicaid/Insurance billing in order to implement the START model. Similar activities could continue thereafter using IDD Services State funding, Medicaid Revenues, or other funding sources.

Budget Detail (for one-year grant cycle): Personnel (5.00) $ 234,821 Fringe / Release / Merit $ 128,569 Rent & Communications $ 48,546 Computer Hardware & Software $ 15,000 Supplies, Printing, Training, Mileage $ 53,014 Contractual (2 crisis respite beds) $ 155,000 AACOG Indirect (13%) $ 65,050 TOTAL Contract Budget $ 700,000

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Board of Directors Meeting 15. Meeting Date: 08/26/2020 Title: Local IDD Authority Performance Contract and Memorandum of Understanding for SFY 20-21 Presented by: Jacob Ulczynski, Director, IDD Services

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to:

This item does not require a budget amendment. - Jacob Ulczynski

BACKGROUND/HISTORY: On September 1, 2006, the Alamo Area Council of Governments (AACOG) assumed the responsibilities for the Local Authority services for persons with an Intellectual and Developmental Disability (IDD) within Bexar County. Pursuant to Texas Health and Safety Code §533.035(a), the Texas Department of Health and Human Services has delegated AACOG the authority and responsibility for planning, policy development, coordination, including coordination with criminal justice entities, resource allocation, and resource development for and oversight of IDD services in the most appropriate and available setting to meet individual needs in the Bexar County service area.

The mission of the IDD Services department is to ensure individuals with intellectual and developmental disabilities who live in Bexar County receive necessary quality services. These services include: Intake and Eligibility Determination, Consumer Benefits Screening, admissions to the State Supported Living Centers and Intermediate Care Facilities for Individual with Intellectual Disabilities (ICF/IID), Community Living Options Information Process (CLOIP), and Crisis Services. IDD Services provides Service Coordination to individuals enrolled in or transitioning to Waiver and Community programs, including the Community First Choice (CFC) program, Continuity of Services (COS), Forensic Services (FS), General Revenue Safety Net Services (GRSN), Home and Community-based Services (HCS) waiver program, Pre-Admission Screening and Resident Review (PASRR), and the Texas Home Living (TxHmL) waiver program; and provides Habilitation Coordination to individuals enrolled in Nursing Facilities. These Service Coordination and Habilitation Coordination activities are funded through Medicaid reimbursement revenues.

DISCUSSION: The contract funds for SFY 2021 will allow AACOG to continue to provide Community Safety Net services for persons with Intellectual and Developmental Disabilities (IDD) in Bexar County. Community Safety Net services are the short-term community response to protect the health and safety of persons with IDD who have an intensive need until a long-term solution can be reached. Services include: Screening, Eligibility determination, Service Coordination, Day Habilitation, Respite, Community Supports, and Specialized therapies. The table below provides expected funding for SFY 2021, as well as historical funding levels.

SFY 2021 SFY 2020 SFY 2019 SFY 2018 SFY 2017 SFY 2016 Contract $4,631,955.67 $4,871,213.20 $4,778,729.24 $4,870,691.50 $4,781,174.96 $4,693,204.00 Allocation Local $ 308,085.03 $ 307,076.00 $ 307,076.00 $ 307,076.00 $ 307,076.00 $ 307,076.00 Cash Match Total $4,940,040.70 $5,178,289.20 $5,085,805.24 $5,177,758.50 $5,088,250.96 $5,000,280.00 Funding

FINANCIAL IMPACT: This item does not require a budget amendment. Projected HHSC funding (September - December) was included in the AACOG 2020 budget. The actual allocation figures will be incorporated into the AACOG 2021 budget.

STAFF RECOMMENDATION: Staff recommends ratification of (A) the second year of the Intellectual and Developmental Disability Services biennial Performance Contract with the Texas Health and Human Services Commission (HHSC) for State Fiscal Years (SFY) 2020 - 2021 in an amount not to exceed $5 million; and (B) authorization for the Executive Director to amend the Memorandum of Understanding (MOU) for Local Cash Match between Bexar County Hospital District dba University Health System and AACOG for the 2nd year of the SFY 2020 - 2021 HHSC Performance Contract services for an amount not to exceed $310 thousand. If you have any questions, please contact Jacob Ulczynski at [email protected] or (210) 832-5035.

Board of Directors Meeting 16. Meeting Date: 08/26/2020 Title: Dissolution of the Regional Review Committee Presented by: Claudia Mora, Regional Service Director

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to dissolve the Regional Review Committee (RRC) - Claudia Mora

BACKGROUND/HISTORY: The role of the RRC was to participate in the process for determining regional scoring priorities for projects funded through the Texas Community Development Block Grant (CDBG) Community Development Fund. The RRC was responsible for developing object scoring criteria. Membership of the RRC was 12 elected officials. Originally, the members were appointed by the Governor. In the last few years, prospective members were appointed by the Agriculture Commissioner.

DISCUSSION: In March 2020, proposed changes to the TxCDBG Community Development Fund Program were adopted. The changes included the establishment of the Unified Scoring Committee (USC). This change moves away from the local RRC structure. The USC is responsible for determining objective scoring factors for all regions in accordance with the requirements of the program rules and the current TxCDBG Action Plan. The USC consists of 24 members representing each of the council of governments or regional planning commission in Texas and appointed by the Agriculture Commissioner. (Mayor James Danner, Hondo, is this region's representative on the USC as nominated by AACOG.)

Because the USC now performs the duties of the 24 RRCs, the RRCs are no longer needed.

This item serves to formally dissolve the AACOG RRC. All members of the area RRC will be notified of the USC structure for the TxCDBG Community Development Fund Program and the dissolution of the RRC.

FINANCIAL IMPACT: This agenda items does not have an impact on the budget.

STAFF RECOMMENDATION: Staff recommends the AACOG Board of Directors dissolve the Regional Review Committee. Please contact Claudia Mora at [email protected] or 210-918-1284.

Board of Directors Meeting 17. Meeting Date: 08/26/2020 Title: Report on Texas Department of Agriculture Unified Scoring Committee Presented by: Claudia Mora, Regional Service Director

AGENDA ITEM DESCRIPTION: Report on the Texas Department of Agriculture (TDA) Unified Scoring Committee (USC) and the Texas Community Development Block Grant Program (TxCDBG). - Claudia Mora

BACKGROUND/HISTORY: TDA staff proposed changes to the TxCDBG program that were accepted and implemented. The changes included moving away from the Regional Review Committee format to the USC. At the February 26, 2020, AACOG Board of Directors meeting, the board nominated Mayor James Danner from Hondo (Medina County) to be the AACOG nominee to the USC. The Texas Agriculture Commissioner appointed Mayor Danner to the USC.

The USC is charged with adopting scoring factors for the TxCDBG Program.

DISCUSSION: The USC met on July 9, 2020, to adopt the USC charter, receive training, and adopt scoring factors for the TxCDBG Program.

The charter was adopted with a unanimous vote. TDA staff presented information on scoring factors for the committee to review, consider and adopt. TDA posted the scoring factors discussed by the committee. A copy of scoring factors is attached to this memo.

The deadline for TxCDBG grant applications is Feburary 2021, according to the TDA website. As TDA provides updates on the program and application process, AACOG will provide member governments the information.

FINANCIAL IMPACT: This item does not have a financial impact.

STAFF RECOMMENDATION: Staff provides this report on behalf of the AACOG USC representative (Mayor James Danner). For questions on this item, please contact Claudia Mora at [email protected] or 210-918-1284 or Mayor James Danner.

Attachments TxCDBG Scoring Factors 2021-2022 CD Unified Scoring Criteria

What is the applicant’s match amount? (50 points)

Methodology: If the project is for beneficiaries for the entire county, the total population of the county is used. For county applications in unincorporated areas, the population category is based on the actual number of beneficiaries to be served by the project activities. If the project serves beneficiaries for applications submitted by cities, the total city population is used. Data Source: Most recently available ACS 5-year Estimate, Table B01003

Applicant(s) population equal to or less than 1,500 according to most recent ACS data: Match equal to or greater than 5% of grant request = 50 points Match at least 4% but less than 5% of grant request = 40 points Match at least 3% but less than 4% of grant request = 30 points Match at least 2% but less than 3% of grant request = 20 points Match less than 2% of grant request = 10 points

Applicant(s) population equal to or less than 3,000 but over 1,500 according to most recent ACS data: Match equal to or greater than 10% of grant request = 50 points Match at least 7.5% but less than 10% of grant request = 40 points Match at least 5% but less than 7.5% of grant request = 30 points Match at least 2.5% but less than 5% of grant request = 20 points Match less than 2.5% of grant request = 10 points

Applicant(s) population equal to or less than 10,000 but over 3,000 according to most recent ACS data: Match equal to or greater than 15% of grant request = 50 points Match at least 11.5% but less than 15% of grant request = 40 points Match at least 7.5% but less than 11.5% of grant request = 30 points Match at least 3.5% but less than 7.5% of grant request = 20 points Match less than 3.5% of grant request = 10 points

Applicant(s) population over 10,000 according to most recent ACS data: Match equal to or greater than 20% of grant request = 50 points Match at least 15% but less than 20% of grant request = 40 points Match at least 10% but less than 15% of grant request = 30 points Match at least 5% but less than 10% of grant request = 20 points Match less than 5% of grant request = 10 points

Has the applicant been funded in the previous three (3) CD application cycles? (80 Points)

Methodology: Data source documentation will be reviewed and points will be assigned.

The applicant has not received funding during the previous three funding cycles (0x) = 80 points The applicant has been funded once (1x during previous three funding cycles = 60 points The applicant has been funded twice (2x) during the previous three funding cycles = 40 points The applicant has been funded three times (3x) during the previous three funding cycles = 0 points

Tie Breaker: In the event of a tie, applicants shall be ranked starting with the lowest median household income. Data Source: Most recently available ACS 5-Year Estimates, Table DP03

Board of Directors Meeting 18. Meeting Date: 08/26/2020 Title: Public Safety Answering Point Equipment Purchase Presented by: Marcela Medina, Public Safety Manager and Financial Analyst

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to authorize the Executive Director to purchase 9-1-1 equipment for Public Safety Answering Points within the AACOG 9-1-1 Program, for an approximate amount of $1,400,800 as funded through the Commission on State Emergency Communications (CSEC). This item will not require a modification. – Marcela Medina

BACKGROUND/HISTORY: The AACOG 9-1-1 Program initiated the full equipment replacement project in FY 2014, providing each county with new equipment and new dispatch consoles. According to the equipment replacement schedule, the PSAPs are due for another full equipment replacement (front room and back room) for Atascosa, Bandera, Kendall (City of Boerne), Frio, Gillespie, Karnes, Wilson and the back-up AACOG PSAP. Also, the 9-1-1 call recording equipment is scheduled to be replaced and we currently have the funding to replace recorders all counties. It is essential to update the equipment when CSEC makes the funding available and when it is scheduled to be replaced. We are also proposing the relocation of the host sites in conjunction with the equipment replacement. The relocation will not increase the cost of the equipment purchases.

DISCUSSION: The full equipment replacement is budgeted within the 2020-2021 Strategic Plan totaling $1,200,800. According to CSEC, the AACOG 9-1-1 Program is receiving an additional 200k in service fees that will be placed in the equipment line item. The attached quote provides a breakdown of expenses for each county. Although we do not have the recorder quote, the purchase is estimated at $160,000. Any remaining funds left in the equipment line item will be spent on any additional equipment in support of the host relocations. The equipment funds must be spent on equipment by August 31, 2021. The purchase will be made through HGAC Contract EC07-20.

FINANCIAL IMPACT: The amount of this request ($1,400,800) is currently budgeted in 2020 AACOG budget. There is no budget modification needed for these purchases.

STAFF RECOMMENDATION: AACOG 9-1-1 staff recommends the authorization of this expenditure. If you have any questions, please contact Marcela Medina at (210) 362-5250 or [email protected].

Attachments Vesta Replacement SUMMARY

Site Equipment AACOG Headquarters $369,891.78 Bandera County Sheriff's Office $92,988.89 Boerne Police Department $89,349.82 Atascosa County Sheriff's Office $112,896.26 Frio County Sheriff's Office $89,349.82 Gillespie County Communications Center $226,965.27 Karnes County Sheriff's Office $89,349.82 Wilson County Sheriff's Office $114,703.86

TOTAL $1,185,495.52

FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07- 20 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Host A - AACOG QTY Motorola VESTA Equipment Unit Price Total Price VESTA 911 1 870899-0104R7.2U VESTA 911 R7.2 Upgrade License.Documentation.Media 0.00 $0.00 (1) VESTA 9-1-1 System License AACOG Main Office (Host A). 1 873099-03002U VESTA CAD Interface License Upgrade 0.00 $0.00 (1) VESTA 9-1-1 CAD Interface License AACOG Main Office (Host A). VM Medium Server Bundle Note: The Medium Server Bundle is for PSAP's up to 40 positions with an annual call volume of 500,000 or less. 1 853031-DLSVRGD-2 VESTA DL Medium Server Bundle 19871.71 $19,871.71 1 06500-00201 2 Post Relay Rack Mount Kit 227.94 $227.94 1 04000-68009 VESTA Server Basic Support, 5 year 634.51 $634.51 Geo-Diverse Add On License 1 BA-MGD-VSSL-M Geo-Diverse Add On License MIG Sys 0.00 $0.00

(1) VESTA 9-1-1 Geo-Diverse System License AACOG Main Office (Host A). VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 1 870891-66301 VESTA 911 SMS License 0.00 $0.00 VESTA SMS deployed on existing system. 5 809810-00102 VESTA Adv Data LVL 1 Annual Subscription, 1 year 0.00 $0.00 Note: (2) HA firewalls support Call and Text Handling for ESInet Interface Module (EIM), Text to 9-1-1 and Direct PSAP Interconnect (DPI). 2 03800-03060 Firewall 60E 759.81 $1,519.62 2 03800-03065 Firewall 60E Support, 5 year 1119.72 $2,239.44 2 809800-00200 Configure Network Device 177.29 $354.58 RapidSOS VESTA 9-1-1 Advanced Data Subscription not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). 1 809800-00200 Configure Network Device 177.29 $177.29 VESTA 9-1-1 Basic 4 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (3) support valid through 12/31/2020. 4 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $21,557.28 VESTA Workstation Equipment 4 61000-409611 Desktop, Elite Mini 705 G4 1,099.75 $4,399.00 4 04000-00441 Windows 10 LTSC License 123.97 $495.88 4 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $1,263.68 4 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $581.20 4 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $8,808.48 4 853004-00401 SAM External Speaker Kit 223.94 $895.76 4 02800-20701 4 Wire Modular Handset 45.25 $181.00 4 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $16.00 4 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $1,066.40 4 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $1,599.60 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 4 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. existing (1) support valid through 12/31/2020. 4 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $3,343.16

VESTA® 9-1-1 Admin Printer Customer will provide printer equipment. Network Equipment Note: (1) non-HA firewall supports Remote and Internet Access for Managed Services, Remote position access and RapidSOS. 1 03800-03060 Firewall Model 60E 759.81 $759.81 1 03800-03065 Firewall Model 60E Warranty, 5 year 1119.72 $1,119.72 1 809800-00200 Configure Newtork Device 177.79 $177.79 1 809800-00201 VPN Configuration Services 266.60 $266.60 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $2,410.06 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Quote assumes customer will decommission existing IP Tube devices from AACOG Main Office. IP Tubes are no longer available. 2 863005-00101 ETHERNET 8T1 NTU 2,711.32 $5,422.64 2 863000-00106 WARR UPLIFT 8T1 NTU 1YR 589.20 $1,178.40 1 863004-00302 RACK MTG KIT 4T1/8T1 NTUS 77.32 $77.32 Peripherals & Gateways 1 04000-00129 M1000B Chassis Bundle 2,446.06 $2,446.06 Customer does not require gateway diversification; (1) gateway chassis is quoted as requested. (1) Mediant 1000 Gateway support AACOG Main Office (Host A); existing (1) support valid through 12/31/2020. 1 04000-00190 M1000 Gateway Support, 5 year 1,999.50 $1,999.50 2 04000-00116 M1000 FXO-LS BNDL 461.22 $922.44 1 04000-00152 M1000 1-SPAN BNDL 3,075.23 $3,075.23 All 9-1-1 trunks will be delivered via (1) T1 span. (1) Mediant 1000 T1 Module support AACOG Main Office (Host A); existing (1) support valid through 12/31/2020. 1 04000-00195 SW SPT M1000 T1 MOD 5YR 1,999.50 $1,999.50 ALI/CAD Output 1 04000-RS232 BLKBX TL601A-R2 DATASHARE 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $0.00 1 04000-00159 BLKBX TL159A 8-PORT DATACAST 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-01751 TS-4, Terminal Server 863.80 $863.80 8 04000-31281 RJ45F/DB25M Adapter 23.99 $191.92 Rack & Peripheral Equipment 1 06500-55053 7FT EQUIPMENT RACK 19IN 366.58 $366.58 1 63002-172805 MNTR NEC 17IN 291.93 $291.93 1 04000-00809 KVM 8-PORT SWITCH USB 565.19 $565.19 Time Synchronization SpectraCom NetClock package, which includes: (1) NetClock/GPS/GNSS Time Server/master clock Model 9483 with Opt 05 OCXO Oscillator for GPS/GNSS Back-up; (1) GPS/GNSS Antenna Model 8230; (1)GPS/GNSS Antenna Surge Protector Model 8226; (1) Low Loss 100' Antenna Cable CA01-0N0N-3100; (1) SBP-31S-406-0G Display Clock; (1) A-POE-INJECTOR-0 power 1 GP952-9NG911 injector. 6,995.00 $6,995.00 VESTA ANALYTICS 1 873399-00103.4U VESTA Analytics 3.3 Documentation/Media Upgrade 0.00 $0.00 1 873391-01002U VESTA Analytics Host License Upgrade 0.00 $0.00 (1) VESTA Analytics Hosted Server License AACOG Main Office (Host A). 1 873391-02001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License 0.00 $0.00 (1) VESTA Analytics Standard User License AACOG Main Office (Host A). 4 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (3) support valid through 12/31/2020.

(2) VESTA Analytics Standard DCLs AACOG Main Office (Host A); existing (1) support valid through 4/13/2021; existing (1) support valid through 12/31/2020. 4 SA-MSG-ALSL-5Y Vesta Analytics Standard Support, 5 year 637.17 $2,548.68

VESTA Analytics Modules 1 873391-00901U VESTA Analytics Reporting Package License Upgrade 0.00 $0.00 (1) VESTA Analytics Advanced Reporting Package License AACOG Main Office (Host A). VESTA Analytics Server Equipment Note: Server is configured for up to 500,000 calls per year. 1 62040-G819203 SVR 2U RACK ENH DL380/G10 6,633.10 $6,633.10 1 06500-00201 2-POST RELAY RACK MNT KIT 227.94 $227.94 4 64000-20064 HARD DRIVE 300GB 12G SAS 10K 585.19 $2,340.76 1 62033-2GB4T02 SVR NAS 4TB BNDL 2,206.12 $2,206.12 1 04000-00444 SVR WIN2012 R2 DWNGRD 1,696.95 $1,696.95 1 04000-00319 SQL 2014 CAL RUN EMB LIC 146.63 $146.63 1 04000-00346 SQL 2014 SVR RUN EMB LIC 4,764.14 $4,764.14 1 04000-00436 PRESENTENSE TIME CLIENT 5.1 73.32 $73.32 1 809800-01416 MIS SVR CFG 666.50 $666.50 Administrative Workstation Equipment 1 61000-409611 Desktop, Elite Mini 705 G4 1,099.75 $1,099.75 1 04000-00441 Windows 10 LTSC License 123.97 $123.97 1 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $315.92 1 809800-00102 Generic Workstation Configuration Fee 333.25 $333.25 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,195.00 $4,195.00 3 871399-50101 VESTA Map Local Premium License Only 4,195.00 $12,585.00 4 809800-46005 VESTA Map Local Premium Support, 5 year 4,198.95 $16,795.80 VESTA Map Local Workstation Equipment 4 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $1,109.04 4 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $1,263.68 VESTA Map Local Administration Workstation

Quote assumes map updates will be applied using a VESTA 9-1-1 workstation. VESTA Map GIS Services 1 809800-44119 VESTA Map GIS Services 5829.21 $5,829.21 MANAGED SERVICES As requested by customer, existing Monitoring & Response service will be decommissioned and replaced with the Monitoring & Response, Patch Management, and Anti-Virus service bundle. Monitoring, PM & AV Service: Servers Note: Includes (1) DDS Server, (1) VESTA Analytics Server. 2 04000-00398 M&R Server Agent License 655.85 $1,311.70

2 809800-16365 M & R, Patch Management & Anti-Virus, Server Support, 5 year 7795.38 $15,590.76 Monitoring, Patch Mangement, AntiVirus Service: Workstations 6 04000-00399 M&R Workstation Agent License 191.95 $1,151.70 6 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $19,291.20 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (1) Virtual Host/Machine, (1) MDS Server, (1) ASN Server, (3) Gateways, (2) HA Firewalls, (1) Non-HA Firewall, (1) 4TB NAS Device - VESTA Analytics, (2) Cisco Switches. 12 04000-00400 M&R Network/IP Agent License 105.35 $1,264.20 12 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $24,761.76 Extended Warranties 2 04000-01620 DL380G10 Server Warranty, 5 year 7,435.47 $14,870.94 6 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $919.80 UPS 1 !Q1751 APC 5kVA UPS, 30 25 minute run time 6,858.75 $6,858.75 Installation 175 QINTR-CTL CenturyLink Installation 133.30 $23,327.50 64 809800-17007 Motorola Field Engineering - Standard 133.30 $8,531.20 48 809800-17006 Motorola Field Engineering - Express 97.31 $4,670.88 FE services for remote support. (48) units are quoted as requested by CenturyLink. 32 809800-17006 Motorola Field Engineering - Express 97.31 $3,113.92 FE services for RapidSOS Services 32 809800-17006 Motorola Field Engineering - Express 97.31 $3,113.92

FE services to reconfigure administrative lines at AACOG Main Office (Host A). 90 809800-17006 Field Engineering - Express - SMS 97.31 $8,757.90 43 809800-51007 Project Management - Remote - SMS 99.98 $4,299.14 1 000001-06805 E-LearnNote: Remote VESTA Field 911 Engineering SMS Administrator support to perform Delta the Training configuration of VESTA 695.00 $695.00 SMS. Services include: * Firewall Configuration * VESTA 911 / VESTA SMS configuration * Import of VESTA SMS VM's (if applicable) * Preparation of screen layouts * TCC Testing * Carrier Testing * Express Field Engineering Services * Remote Project Management * E-Learn SMS Admin Delta Training Course VESTA Map Local Installation 20 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,946.20 Channel to install RAM onsite. Vesta Solutions FE remote installation/configuration of VML software, map build per workstation. Project Management Services 32 809800-51009 Motorola Project Mangement Support - Remote 1595.00 $51,040.00 Support PM is Remote only. Training 10 00000-69012 E-Learn VESTA Map Local Agent Training 395.00 $3,950.00 Note: VESTA Map Local Agent training course. Only offered as a computer- based training course. Maximum number of students per class is 10. 1 00000-69013 E-Learn VESTA Map Local GIS Data HUB Training 395.00 $395.00

Note: VESTA Map Local GIS Hub training course. Only offered as a computer- based training course. Maximum number of students per class is 5. TOTAL $369,891.78 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Kendall County (Boerne) Remote Site QTY Motorola VESTA Equipment Unit Price Total Price VESTA 911 Transferring (1) VESTA 9-1-1 System License from AACOG Main Office to Kendall County - Boerne PD (Host A). Transferring (1) VESTA 9-1-1 CAD Interface License from AACOG Main Office to Kendall County - Boerne PD (Host A). Geo Diverse Add On License Transferring (1) VESTA 9-1-1 Geo-Diverse System License from AACOG Main Office to Kendall County - Boerne PD (Host A). VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 2 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $10,778.64 VESTA Workstation Equipment 2 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $2,250.50 2 04000-00441 Windows 10 LTSC License 123.97 $247.94 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 2 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $290.60 2 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $4,404.24 2 853004-00401 SAM External Speaker Kit 223.94 $447.88 2 02800-20701 4 Wire Modular Handset 45.25 $90.50 2 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $8.00 2 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $533.20 2 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $799.80 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 2 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. 2 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $1,671.58 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 2 04000-42003 FXO Gateway, 4 port Bundle 1,063.73 $2,127.46 2 04000-00180 Analog Gateway Support, 5 year 399.90 $799.80 All 9-1-1 trunks terminating at Kendall County - Boerne PD (Host A) and Gillespie County SO (Host B). Transferring (1) of (2) Mediant 1000 Gateway support from AACOG Main Office to Kendall County - Boerne PD (Host A). VESTA 911 Administrative Printer Customer will provide printer equipment. ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 65000-00182 Cable, RJ45-10P/DB25M Adapter, 4 ft 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 Transferring (1) VESTA Analytics Standard User License from AACOG Main Office to Kendall County - Boerne PD (Host A). 2 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,274.34 Transferring (1) of (3) VESTA Analytics Standard DCLs from AACOG Main Office to Kendall County - Boerne PD (Host A). Existing (1) of (3) support valid through 12/31/2020. Transferring (1) VESTA Analytics Standard DCL from AACOG Main Office to Kendall County - Boerne PD (Host A). Existing (1) support valid through 4/13/2021. VESTA ANALYTICS Modules Transferring (1) VESTA Analytics Advanced Reporting Package License from AACOG Main Office to Kendall County - Boerne PD (Host A). VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 1 871399-50101 VESTA Map Local Premium License Only 4,995.00 $4,995.00 2 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $8,397.90 2 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $554.52 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 MANAGED SERVICES As requested by customer, existing Monitoring & Response service will be decommissioned and replaced with the Monitoring & Response, Patch Management, and Anti-Virus service bundle. Monitoring, Patch Mangement, AntiVirus Service: Workstations Note: Includes (3) VESTA Workstations 2 04000-00399 M&R Workstation Agent License 191.95 $383.90 2 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $6,430.40 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 4 04000-00400 M&R Network/IP Agent License 105.35 $421.40 4 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $8,253.92 Extended Warranties 2 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $306.60 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 14 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,362.34 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $89,349.82 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Bandera County Sheriff's Office QTY Motorola VESTA Equipment Unit Price Total Price VESTA® 9-1-1 Transferring (1) VESTA 9-1-1 System License from Bandera County SO to Gillespie County SO (Host B).

Transferring (1) VESTA 9-1-1 CAD Interface License from Bandera County SO to Gillespie County SO (Host B).

Geo Diverse Add On License Transferring (1) VESTA 9-1-1 Geo-Diverse System License from Bandera County SO to Gillespie County SO (Host B). VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 2 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (1) support valid through 6/8/2021. Existing (2) support valid through 12/31/2020. 2 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $10,778.64 VESTA Workstation Equipment 2 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $2,250.50 2 04000-00441 Windows 10 LTSC License 123.97 $247.94 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 2 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $290.60 2 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $4,404.24 2 853004-00401 SAM External Speaker Kit 223.94 $447.88 2 02800-20701 4 Wire Modular Handset 45.25 $90.50 2 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $8.00 2 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $533.20 2 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $799.80 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 2 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing (1) support valid through 6/8/2021. Existing (2) support valid through 12/31/2020. 2 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $1,671.58 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 1 04000-00129 MED 1000 Chassis Bundle 2,446.06 $2,446.06 Customer does not require gateway diversification; (1) gateway chassis is quoted as requested. 1 04000-00190 Support MED 1000 Gateway, 5 year 1,999.50 $1,999.50 2 04000-00116 MED 1000 FXO-LS Bundle 461.22 $922.44 1 04000-00152 MED 1000 1 Span Bundle 3,075.23 $3,075.23 All 9-1-1 trunks terminating at Kendall County - Boerne PD (Host A) and Gillespie County SO (Host B). ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 04000-31281 RJ45F/DB25M Adapter 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 2 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (1) support valid through 6/8/2021. Existing (2) support valid through 12/31/2020. 2 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,274.34 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 1 871399-50101 VESTA Map Local Premium License Only 4,995.00 $4,995.00 2 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $8,397.90 2 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $554.52 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 MANAGED SERVICES Monitoring, Patch Mangement, AntiVirus Service: Workstations 2 04000-00399 M&R Workstation Agent License 191.95 $383.90 Note: Includes (2) VESTA Workstations. 2 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $6,430.40 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 3 04000-00400 M&R Network/IP Agent License 105.35 $316.05 3 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $6,190.44 Extended Warranties 2 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $306.60 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 17 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,654.27 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $92,988.89 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Atascosa County Sheriff's Office QTY Motorola VESTA Equipment Unit Price Total Price VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 3 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 3 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $16,167.96 VESTA Workstation Equipment 3 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $3,375.75 3 04000-00441 Windows 10 LTSC License 123.97 $371.91 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 3 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $435.90 3 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $6,606.36 3 853004-00401 SAM External Speaker Kit 223.94 $671.82 3 02800-20701 4 Wire Modular Handset 45.25 $135.75 3 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $12.00 3 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $799.80 3 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $1,199.70 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 3 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing (2) support valid through 12/31/2020. 3 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $2,507.37 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 2 04000-42003 FXO Gateway, 4 port Bundle 1,063.73 $2,127.46 2 04000-00180 Analog Gateway Support, 5 year 399.90 $799.80 All 9-1-1 trunks terminating at Kendall County - Boerne PD (Host A) and Gillespie County SO (Host B). ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 04000-31281 RJ45F/DB25M Adapter 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 3 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (2) support valid through 12/31/2020. 3 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,911.51 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 2 871399-50101 VESTA Map Local Premium License Only 4,995.00 $9,990.00 3 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $12,596.85 3 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $831.78 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 MANAGED SERVICES Monitoring, Patch Mangement, AntiVirus Service: Workstations 3 04000-00399 M&R Workstation Agent License 191.95 $575.85 Note: Includes (4) VESTA Workstations. 3 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $9,645.60 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 3 04000-00400 M&R Network/IP Agent License 105.35 $316.05 3 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $6,190.44 Extended Warranties 3 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $459.90 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 20 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,946.20 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $112,826.96 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Frio County Sheriff's Office QTY Motorola VESTA Equipment Unit Price Total Price VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 2 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $10,778.64 VESTA Workstation Equipment 2 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $2,250.50 2 04000-00441 Windows 10 LTSC License 123.97 $247.94 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 2 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $290.60 2 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $4,404.24 2 853004-00401 SAM External Speaker Kit 223.94 $447.88 2 02800-20701 4 Wire Modular Handset 45.25 $90.50 2 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $8.00 2 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $533.20 2 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $799.80 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 2 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing (2) support valid through 12/31/2020. 2 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $1,671.58 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 2 04000-42003 FXO Gateway, 4 port Bundle 1,063.73 $2,127.46 2 04000-00180 Analog Gateway Support, 5 year 399.90 $799.80 ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 65000-00182 Cable, RJ45-10P/DB25M Adapter, 4 ft 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 2 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,274.34 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 1 871399-50101 VESTA Map Local Premium License Only 4,995.00 $4,995.00 2 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $8,397.90 2 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $554.52 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 MANAGED SERVICES As requested by customer, existing Monitoring & Response service will be decommissioned and replaced with the Monitoring & Response, Patch Management, and Anti-Virus service bundle. Monitoring, Patch Mangement, AntiVirus Service: Workstations Note: Includes (3) VESTA Workstations 2 04000-00399 M&R Workstation Agent License 191.95 $383.90 2 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $6,430.40 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 4 04000-00400 M&R Network/IP Agent License 105.35 $421.40 4 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $8,253.92 Extended Warranties 2 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $306.60 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 14 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,362.34 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $89,349.82 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Gillespie County Communications Center QTY Motorola VESTA Equipment Unit Price Total Price VESTA 911 1 870899-0104R7.2U VESTA 911 R7.2 Upgrade License.Documentation.Media 0.00 $0.00 (1) VESTA 9-1-1 System License Gillespie County. 1 873099-03002U VESTA CAD Interface License Upgrade 0.00 $0.00 (1) VESTA 9-1-1 CAD Interface License Gillespie County. RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VM Medium Server Bundle Note: The Medium Server Bundle is for PSAP's up to 40 positions with an annual call volume of 500,000 or less. 1 853031-DLSVRGD-2 VESTA DL Medium Server Bundle 19871.71 $19,871.71 1 06500-00201 2 Post Relay Rack Mount Kit 227.94 $227.94 1 04000-68009 VESTA Server Basic Support, 5 year 634.51 $634.51 Geo-Diverse Add On License 1 BA-MGD-VSSL-M Geo-Diverse Add On License MIG Sys 0.00 $0.00 (1) VESTA 9-1-1 Geo-Diverse System License Gillespie County. VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 1 870891-66301 VESTA 911 SMS License 0.00 $0.00 VESTA SMS deployed on existing system. 5 809810-00102 VESTA Adv Data LVL 1 Annual Subscription, 1 year 0.00 $0.00 Note: (2) HA firewalls support Call and Text Handling for ESInet Interface Module (EIM), Text to 9-1-1 and Direct PSAP Interconnect (DPI). 2 03800-03060 Firewall 60E 759.81 $1,519.62 2 03800-03065 Firewall 60E Support, 5 year 1119.72 $2,239.44 2 809800-00200 Configure Network Device 177.29 $354.58 RapidSOS VESTA 9-1-1 Advanced Data Subscription not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). 2 809800-00200 Configure Network Device 177.29 $354.58 VESTA 9-1-1 Basic 3 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing support valid through 12/31/2020. 3 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $16,167.96 1 PS-0SQ-VSML VESTA Basic MLTP Seat License 2666.00 $2,666.00 1 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $5,389.32 VESTA Workstation Equipment 3 61000-409611 Desktop, Prodesk G3 Mini 1,099.75 $3,299.25 3 04000-00441 Windows 10 LTSC License 123.97 $371.91 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 3 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $435.90 3 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $6,606.36 3 853004-00401 SAM External Speaker Kit 223.94 $671.82 3 02800-20701 4 Wire Modular Handset 45.25 $135.75 3 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $12.00 3 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $799.80 3 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $1,199.70 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 3 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing support valid through 12/31/2020. 3 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $2,507.37 0 873099-00502 VESTA 911 IRR License/Media/Documentation 1326.34 $0.00 0 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $0.00 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment Note: (1) non-HA firewall supports Remote and Internet Access for Managed Services, Remote position access and RapidSOS. 1 03800-03060 Firewall Model 60E 759.81 $759.81 1 03800-03065 Firewall Model 60E Warranty, 5 year 1119.72 $1,119.72 1 809800-00200 Configure Newtork Device 177.79 $177.79 1 809800-00201 VPN Configuration Services 266.60 $266.60 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Quote assumes customer will decommission existing IP Tube devices from AACOG Main Office. IP Tubes are no longer available. 2 863005-00101 ETHERNET 8T1 NTU 2,711.32 $5,422.64 2 863000-00106 WARR UPLIFT 8T1 NTU 1YR 589.20 $1,178.40 1 863004-00302 RACK MTG KIT 4T1/8T1 NTUS 77.32 $77.32 Peripherals & Gateways 1 04000-00129 M1000B Chassis Bundle 2,446.06 $2,446.06 Customer does not require gateway diversification; (1) gateway chassis is quoted as requested. 1 04000-00190 M1000 Gateway Support, 5 year 1,999.50 $1,999.50 2 04000-00116 M1000 FXO-LS BNDL 461.22 $922.44 1 04000-00152 M1000 1-SPAN BNDL 3,075.23 $3,075.23 All 9-1-1 trunks will be delivered via (1) T1 span. 1 04000-00195 SW SPT M1000 T1 MOD 5YR 1,999.50 $1,999.50 ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 65000-00182 Cable, RJ45-10P/DB25M Adapter, 4 ft 27.99 $223.92 Rack & Peripheral Equipment 1 06500-55053 7FT EQUIPMENT RACK 19IN 366.58 $366.58 1 63002-172805 MNTR NEC 17IN 291.93 $291.93 1 04000-00809 KVM 8-PORT SWITCH USB 565.19 $565.19 Time Synchronization SpectraCom NetClock package, which includes: (1) NetClock/GPS/GNSS Time Server/master clock Model 9483 with Opt 05 OCXO Oscillator for GPS/GNSS Back-up; (1) GPS/GNSS Antenna Model 8230; (1)GPS/GNSS Antenna Surge Protector Model 8226; (1) Low Loss 100' Antenna Cable CA01-0N0N-3100; (1) SBP-31S-406-0G Display Clock; (1) A-POE-INJECTOR-0 power 1 GP952-9NG911 injector. 6,995.00 $6,995.00 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 3 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing support valid through 12/31/2020. 3 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,911.51 0 PA-MSG-ASSL-M VESTA Analytics per Seat License 866.45 $0.00 0 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $0.00

VESTA Map Local 1 871399-50102 VESTA Map Local Premium License Key/Media 4,195.00 $4,195.00 2 871399-50101 VESTA Map Local Premium License Only 4,195.00 $8,390.00 3 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $12,596.85 3 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $831.78 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 MANAGED SERVICES As requested by customer, existing Monitoring & Response service will be decommissioned and replaced with the Monitoring & Response, Patch Management, and Anti-Virus service bundle. Monitoring, PM & AV Service: Servers Note: Includes (1) DDS Server 1 04000-00398 M&R Server Agent License 655.85 $655.85

1 809800-16365 M & R, Patch Management & Anti-Virus, Server Support, 5 year 7795.38 $7,795.38 Monitoring, Patch Mangement, AntiVirus Service: Workstations Note: Includes (4) VESTA Workstations 4 04000-00399 M&R Workstation Agent License 191.95 $767.80 4 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.30 $12,861.20 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (1) Virtual Host/Machine, (1) MDS Server, (1) ASN Server, (3) Gateways, (2) HA Firewalls, (1) Non-HA Firewall, (2) Cisco Switches. 11 04000-00400 M&R Network/IP Agent License 105.35 $1,158.85 11 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $22,698.28 Extended Warranties 1 04000-01620 DL380G10 Server Warranty, 5 year 7,435.47 $7,435.47 4 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $613.20 UPS 1 !Q1751 APC 5kVA UPS, 30 25 minute run time 6,858.75 $6,858.75 Installation 175 QINTR-CTL CenturyLink Installation 133.30 $23,327.50 48 809800-17006 Motorola Field Engineering - Standard 133.30 $6,398.40 20 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,946.20 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $226,965.27 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Karnes County Sheriff's Office QTY Motorola VESTA Equipment Unit Price Total Price VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 2 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $10,778.64 VESTA Workstation Equipment 2 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $2,250.50 2 04000-00441 Windows 10 LTSC License 123.97 $247.94 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 2 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $290.60 2 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $4,404.24 2 853004-00401 SAM External Speaker Kit 223.94 $447.88 2 02800-20701 4 Wire Modular Handset 45.25 $90.50 2 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $8.00 2 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $533.20 2 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $799.80 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 2 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing (2) support valid through 12/31/2020. 2 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $1,671.58 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 2 04000-42003 FXO Gateway, 4 port Bundle 1,063.73 $2,127.46 2 04000-00180 Analog Gateway Support, 5 year 399.90 $799.80 ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 65000-00182 Cable, RJ45-10P/DB25M Adapter, 4 ft 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 2 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (2) support valid through 12/31/2020. 2 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,274.34 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 1 871399-50101 VESTA Map Local Premium License Only 4,995.00 $4,995.00 2 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $8,397.90 2 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $554.52 2 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $631.84 MANAGED SERVICES As requested by customer, existing Monitoring & Response service will be decommissioned and replaced with the Monitoring & Response, Patch Management, and Anti-Virus service bundle. Monitoring, Patch Mangement, AntiVirus Service: Workstations Note: Includes (3) VESTA Workstations 2 04000-00399 M&R Workstation Agent License 191.95 $383.90 2 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $6,430.40 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 4 04000-00400 M&R Network/IP Agent License 105.35 $421.40 4 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $8,253.92 Extended Warranties 2 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $306.60 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 14 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,362.34 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $89,349.82 FORM D: BASE ITEM PRICES PROPOSED IN : H-GAC Specifications No. EC07-20 Alamo Area Council of Governments Wilson County Sheriff's Office QTY Motorola VESTA Equipment Unit Price Total Price VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. VESTA SMS Note: Customer is responsible for Text Control Center (TCC) services and network charges. 5 809810-00102 VESTA 911 Advanced Data Level 1 Annual Subscription, 1 year 0.00 $0.00 RapidSOS VESTA 9-1-1 Advanced Data Subscription and VESTA 9-1-1 Advanced Licenses not required; RapidSOS will not be integrated with VESTA 9-1-1 (i.e., Enhanced Data Window). VESTA 9-1-1 Basic 3 PS-0SQ-VSML-M VESTA Basic MLTP Seat License 0.00 $0.00 Existing (2) support valid through 12/31/2020. 3 SS-0SQ-VSSL-5Y VESTA Basic Support, 5 year 5389.32 $16,167.96 VESTA Workstation Equipment 3 61000-409612 Desktop, Prodesk Mini 705 G5 without O/S 1,125.25 $3,375.75 3 04000-00441 Windows 10 LTSC License 123.97 $371.91 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 3 64007-50021 24 Key Keypad, USB, 12' cable 145.30 $435.90 3 850830-03202 VESTA 911 SAM Hardware kit 2202.12 $6,606.36 3 853004-00401 SAM External Speaker Kit 223.94 $671.82 3 02800-20701 4 Wire Modular Handset 45.25 $135.75 3 03044-20000 4 Wire Modular Handset Cord, 12' 4.00 $12.00 3 809800-35109 VESTA 911 Workstation Configuration Fee 266.60 $799.80 3 809800-35108 VESTA 911 Workstation Staging Fee 399.90 $1,199.70 1 870890-07501 CPR/System Prep Media Image 0.00 $0.00 VESTA IRR Module 3 873099-00502U VESTA 911 IRR License Upgrade 0.00 $0.00 Customer will use existing HASP Keys. Existing (2) support valid through 12/31/2020. 3 809800-35114 VESTA 911 IRR Support, 5 year 835.79 $2,507.37 VESTA 911 Administrative Printer Customer will provide printer equipment. Network Equipment 2 04000-29638-X 2960-X Plus Switch, 24 port 2,410.06 $4,820.12 2 04000-29680 2960-X Warranty, NBD, 5 year 1,142.38 $2,284.76 Peripherals & Gateways 2 04000-42003 FXO Gateway, 4 port Bundle 1,063.73 $2,127.46 2 04000-00180 Analog Gateway Support, 5 year 399.90 $799.80 All 9-1-1 trunks terminating at Kendall County - Boerne PD (Host A) and Gillespie County SO (Host B). ALI/CAD Output 1 04000-00159 BLKBX TL159A 8-port Datacast 517.20 $517.20 8 65000-00262 KIT CBL RJ11 ADPTR DB25 20.00 $160.00 1 04000-RS232 BLKBX TL601A-R2 Datashare 491.88 $491.88 1 04000-01014-10 CBL SRL DB25M/DB9F 10FT 13.33 $13.33 2 04000-01751 TS-4, Terminal Server 863.80 $1,727.60 8 04000-31281 RJ45F/DB25M Adapter 27.99 $223.92 Rack & Peripheral Equipment 1 863014-00201 Remote Peripheral Kit 1323.70 $1,323.70 VESTA ANALYTICS 1 873391-002001U VESTA Analytics Site License Upgrade 0.00 $0.00 Existing (1) support valid through 12/31/2020. 1 873391-03365 VESTA Analytics Enterprise/Host Support, 5 year 1259.69 $1,259.69 1 873391-00301U VESTA Analytics User License Upgrade 0.00 $0.00 3 PA-MSG-ASSL-M VESTA Analytics Standard Seat License MIG 0.00 $0.00 Existing (3) support valid through 12/31/2020. 3 SA-MSG-ALSL-5Y VESTA Analytics Support, 5 year 637.17 $1,911.51 VESTA Map Local 1 871399-50103.0 VESTA Map Local Premium License Key/Media 4,325.00 $4,325.00 2 871399-50101 VESTA Map Local Premium License Only 4,995.00 $9,990.00 3 809800-46005 VESTA Map Local Premium Support, 5 year 4198.95 $12,596.85 3 6400C-40050 8GB RAM DDR4 705 G4 Workstation 277.26 $831.78 3 63000-221693 Widescreen Flat Panel Monitor, 22" 315.92 $947.76 MANAGED SERVICES Monitoring, Patch Mangement, AntiVirus Service: Workstations 3 04000-00399 M&R Workstation Agent License 191.95 $575.85 Note: Includes (3) VESTA Workstations. 3 809800-16381 Monitoring & Response Workstation Support, 5 year 3215.20 $9,645.60 Monitoring, Patch Mangement, AntiVirus Service: IP Devices Note: Includes (2) Gateways, (2) Cisco Switches. 4 04000-00400 M&R Network/IP Agent License 105.35 $421.40 4 809800-16347 Monitoring & Response IP Device Support, 5 year 2063.48 $8,253.92 Extended Warranties 3 04000-01594 600/705 G2/G3 Workstation Warranty, 5 year 153.30 $459.90 Installation 100 QINTR-CTL CenturyLink Installation 133.30 $13,330.00 8 809800-17006 Motorola Field Engineering - Express 97.31 $778.48 17 809800-17006 VESTA Map Local Field Engineering - Express 97.31 $1,654.27 Note: Onsite installation/configuration of RAM VML software, map build per workstation.

TOTAL $114,703.86

Board of Directors Meeting 19. Meeting Date: 08/26/2020 Title: Criminal Justice Planning and Homeland Security ILA Presented by: Marcela Medina, Public Safety Manager and Financial Analyst

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to authorize the Executive Director to submit and accept funding for the Criminal Justice and Homeland Security, Interlocal Agreement FY2021 for an approximate amount of $220,000, from the Office of the Governor - Public Safety Office and Homeland Security Grants Division (PSO/HSGD). This item will not require an amendment to the FY2020 budget – Marcela Medina.

BACKGROUND/HISTORY: The Criminal Justice Planning and Homeland Security Management and Administration Interagency Cooperation Agreements are offered annually and are based on a scope of work defined by the OOG. In July 2020, the OOG announced cuts to the funding of these ILAs that included a 10% cut in the CJ Planning and a 50% cut in the Homeland Security. The 2020 amount of the current ILA is 245k. We have not yet received the 2021 ILA or the scope of work, but we anticipate the new ILA to be approximately 220k considering these cuts. COGs were asked for their input and completed a survey to help identify the most important functions for our region. Our input identified Strategic Planning, workshops, application reviews and technical assistance to be more significant than reporting, uploading and processing invoices. The amount awarded funds personnel, rent, communications, supplies, contractual services and other expenditures as a result of planning and administration.

DISCUSSION: The anticipated agreement provides continuation funding to support Criminal Justice Planning and Homeland Security administration activities for the AACOG Region in cooperation with the Office of the Governor – PSO/HSGD. The performance period is expected to begin September 1, 2020 and end August 31, 2021. The duties include providing technical assistance to grantees, conducting workshops, managing both the Criminal justice Advisory Committee (CJAC) and the Regional Emergency Preparedness Advisory Committee (REPAC), strategic planning, technical assistance, workshops, and coordination of regional meetings to establish priorities in the region and complete planning documents as deliverables. The attachment for this item is for the current ILA scope of work for your reference. We have not received the 2021 ILA.

FINANCIAL IMPACT: This item is already included in the approved AACOG 2020 budget.

STAFF RECOMMENDATION: The AACOG Public Safety staff recommends accepting funding for FY 2021 from the OOG for the continued support in CJ Planning and Homeland Security Management and Administration. If you have any questions, please contact Marcela Medina at [email protected] or (210) 210-362-5250.

Attachments 2020 Scope of Work Statement of Work (Attachment A) Public Safety Office, Homeland Security Grants Division (“PSO/HSGD”)

Task # Task Description/Deliverable Due Date

HS1 Local Policies or Bylaws

HS1.1 The COG shall ensure that written policies or bylaws concerning the Ongoing COG’s duties under this Agreement are developed and adopted by the COG’s governing body in accordance with applicable laws and regulations. Governing policies must include guidance concerning the following: a. Notification of potential applicants regarding grant application submission deadlines; b. Attendance requirements for prioritization meetings; c. Prioritization of grant applications; d. COG governing body’s review and approval process; e. Notification of applicants regarding funding decisions; f. COG’s strategic vision related to homeland security issues; g. Conflicts of interest; h. Compliance with the requirements described in Texas Government Code, Chapter 551 (Texas Open Meetings Act); i. Local funding recommendation limitations, including but not limited to minimum or maximum application requested amounts, competition cycles, or decreasing fund ratios, if applicable; and j. Grant application workshop attendance requirements. The COG's policies may not require payment of membership dues in order to be considered for funding.

HS1.2 The COG shall inform applicants, current grantees and other Ongoing requestors of the availability of relevant COG policies and bylaws, and shall provide such policies and bylaws to interested parties upon request.

HS1.3 The COG shall upload into eGrants a copy of the COG’s current October 31, written policies and bylaws referred to in HS1.1. 2019

HS2 Notification of the Availability of Funding

HS2.1 The COG shall notify the following entities within the COG’s Region At least 14 regarding the availability of current PSO/HSGD grant applications for calendar days the State Homeland Security Grant Program (SHSP): prior to any COG imposed

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a. Current grantees; application b. Other requestors from within the COG’s Region; and submission deadline and c. All municipal and county governments with a population of 30 calendar 2,500 or more including emergency management coordinators, days prior to police departments, fire departments, county sheriff’s offices, the and the executive branch for each governmental entity. PSO/HSGD The COG shall make a good faith effort to notify the following eGrants entities within the COG’s Region regarding the availability of current application PSO/HSGD grant applications for the Nonprofit Security Grant submission Program (NSGP): deadline a. Nonprofit organizations in the region that may be considered at high-risk for terrorism based on their ideology, mission or beliefs. The notifications must include the following: a. Name of the funding opportunity; b. Instructions for viewing the Request for Applications posted on eGrants; c. eGrants website address: https://egrants.gov.texas.gov/; and d. Due date(s) for the submission of applications to the COG and PSO/HSGD. HS2.2 The COG shall upload into eGrants a list of the individuals and January 31, agencies notified about the funding opportunities, including the name 2020 and contact information for each person notified. Note: COGs may be required to use a standardized format provided by PSO/HSGD.

HS3 Grant Application Workshops

HS3.1 The COG shall conduct grant application workshops, workgroups At least 14 and/or subcommittees to provide technical assistance to potential calendar days applicants in the COG’s Region for the funding opportunities listed in prior to any HS2.1. The COG must host at least one Grant Application Workshop COG imposed for all potential applicants within the COG Region after the Request application for Applications (RFA) is posted by PSO/HSGD. The COG may submission choose to conduct additional workshops, workgroups or subcommittee deadline and meetings consistent with the COG's policies and procedures, and 30 calendar based on the level of assistance the region's applicants may require. At days prior to the Grant Application Workshop, the COG must distribute any the workshop materials provided by PSO/HSGD and must instruct PSO/HSGD applicants on the following: eGrants a. Who can apply and what activities are eligible under each application funding opportunity; submission deadline b. The eGrants application process, including requirements for the project summary, problem statement, existing capability levels, capability gaps, impact statement, homeland security

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priority action, project activity, performance measures, milestones, and budget categories and line items; c. The project period for each funding opportunity as stated in the RFA issued by PSO/HSGD; d. Applicable rules, regulations and certifications required for each funding opportunity; e. Any prohibitions stated in the RFA issued by PSO/HSGD; f. Civil rights rules related to applicant employees and projects or activities; g. State strategies or funding preferences identified by PSO/HSGD; h. Priorities identified by the COG related to homeland security issues; i. How the COG reviews and prioritizes projects, including but not limited to, local policies and procedures, the region’s methodology for risk-informed scoring/prioritization, scoring instruments, the criteria used in scoring/prioritizing applications, and other relevant materials that affect the COG’s prioritization process; and j. Due dates for applicants to submit and certify applications for the funding opportunities. HS3.2 The COG shall upload the following into the eGrants website: March 31, a. All Grant Application Workshop materials, including 2020 presentations, workbooks, handouts, or any other documents provided to participants; and b. A list of Grant Application Workshops, workgroups and/or subcommittee meetings held which includes the name of each attendee, the organization represented by that attendee, and the email address and telephone number of each attendee. Note: COGs may be required to use a standardized format provided by PSO/HSGD.

HS4 Oversight of the Homeland Security Advisory Committee

HS4.1 Each COG shall establish and maintain a Homeland Security Ongoing Advisory Committee (HSAC) that consists of participants who are knowledgeable about terrorism preparedness and the threats, vulnerabilities and consequences relevant to the COG Region. The HSAC shall advise the COG on matters related to terrorism preparedness. The COG shall ensure that the HSAC has varied participation including, but not limited to representation from various counties, municipalities, non-profit organizations, disciplines, and/or other stakeholders from within the region.

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HS4.2 The COG shall upload the following into the eGrants website: March 31, a. HSAC List: A complete list of members of the HSAC 2020 including the member’s name, organization and the group or discipline(s) that each member represents (i.e., emergency management, EMS, fire service, governmental administrative, hazardous materials, healthcare, law enforcement, public health, public safety communications, public works, agriculture, education, citizen/community volunteer, information technology, security and safety, search and rescue, transportation, other (specify)); b. HSAC Scoring/Prioritizing Meeting Information: A complete list of each PSO/HSGD funding opportunity scored, prioritized, and/or voted on during HSAC meeting(s), including a record of: 1) the date of the meeting; 2) HSAC members that attended; 3) how each HSAC member scored, prioritized, and/or voted on each eligible application; and 4) members of the HSAC who abstained from scoring and/or voting pursuant to the Conflict of Interest requirements in HS4.3, and the applications affected. Note: For the above lists, COGs may be required to use a standardized format provided by PSO/HSGD. HS4.3 Conflict of Interest: The COG shall ensure that members of the Ongoing COG’s governing body, the HSAC, and COG staff abstain from scoring and voting on any grant application, other than a grant application submitted by a COG, during the prioritization process if the member or an individual related to the member within the third degree by consanguinity or within the second degree by affinity: a. Is employed by the applicant agency and works for the unit or division that would administer the grant, if awarded; b. Serves on any governing board that oversees the unit or division that would administer the grant, if awarded; c. Owns or controls any interest in a business entity or other non- governmental organization that benefits, directly or indirectly, from activities with the applicant agency; or d. Receives any funds, or a substantial amount of tangible goods or services, from the applicant agency as a result of the grant, if awarded. If a HSAC member has a conflict of interest regarding a particular grant application, the COG will ensure that the committee member abstains from voting, commenting, or otherwise influencing the prioritization process for that application.

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If any applicant, HSAC member, COG personnel or other individual has reason to believe that favoritism or inappropriate actions occurred during the scoring or prioritization of PSO/HSGD projects, the COG shall ensure that the concerns are shared with PSO/HSGD as soon as possible.

HS4.4 The COG shall actively facilitate all HSAC meetings and ensure that Ongoing all HSAC members are aware of local policies and bylaws and the requirements of the COG’s contract with PSO/HSGD. The COG shall document all HSAC proceedings related to PSO/HSGD business by recording the HSAC proceedings or by preparing written minutes of the HSAC proceedings. If written minutes are prepared, the written minutes must be certified with the signature of a HSAC member who was in attendance at the meeting.

HS4.5 The COG shall ensure that all COG governing board meetings and Ongoing HSAC meetings at which PSO/HSGD-related matters are discussed comply with the requirements listed in Texas Government Code, Chapter 551 (Texas Open Meetings Act).

HS5 Strategic Planning Documents and Risk-Informed Methodology

HS5.1 The COG receives separate grant funding for homeland security The COG strategic planning including but not limited to coordination, shall upload preparation and/or update of the region’s Threat and Hazard their THIRA, Identification and Risk Assessment (THIRA), Stakeholder SPR, and Preparedness Report (SPR), and Texas Homeland Security Strategic HSSP-IP into Plan-Implementation Plan (HSSP-IP). eGrants by The Texas Department of Public Safety, Office of Homeland Security January 10, establishes the deadlines for the above planning documents. The 2020 COG will copy PSO/HSGD on any request(s) for an extension made to TXDPS on the state established deadlines and must separately request an extension from PSO/HSGD if the COG will not be able to meet the due date for upload of planning documents as outlined here. The COG will ensure that an appropriate portion of their regional SHSP grant allocation is designated to support the required homeland security strategic planning activities and other terrorism preparedness planning deemed critical for the region. The COG shall upload a copy of its most recently completed regional THIRA, SPR, and HSSP-IP into the eGrants website.

HS5.2 PSO/HSGD funding recommendations should be informed by the The COG planning processes referred to in HS5.1. As such, the COG shall shall upload implement a regional methodology for risk-informed scoring and/or the risk- prioritization of local and regional PSO/HSGD projects that is informed consistent with the region’s planning documents outlined in HS5.1. methodology The COG shall upload a copy of the region’s most recently updated into eGrants

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risk-informed methodology for SHSP project prioritization, along with by December any related scoring instruments, criteria or materials (as applicable), 5, 2019 into the eGrants website.

HS6 Application Prioritization Process

HS6.1 The COG shall ensure that: Ongoing a. The HSAC considers and prioritizes all grant applications received under the State Homeland Security Grant Program (SHSP); b. The HSAC members prioritize the applications using the risk- informed methodology (process) submitted to the OOG; c. The COG tabulates scores or votes and/or compiles an accurate priority list(s) for submission to PSO/HSGD using the format required by PSO/HSGD, and in the event of a tie, the COG will break all ties; and d. The COG’s governing body reviews and approves the HSAC priority listings prior to submitting them to PSO/HSGD.

HS6.2 The COG shall ensure that funding recommendations on grant Ongoing applications are based upon: a. Any state strategies identified by PSO/HSGD within the RFA; b. Homeland security priorities identified through the COG’s risk informed project prioritization methodology, capability gaps identified in the COG’s regional SPR, and priorities identified in the region’s HSSP-IP; c. The eligibility, reasonableness, and cost-effectiveness of the proposed project; and d. Current COG policies and bylaws.

HS6.3 Transparency: The COG shall provide HSAC members with copies The COG of the COG's regional methodology for risk-informed scoring and/or shall notify prioritization of projects, scoring instruments, the criteria used in applicants of scoring grant applications, and other relevant materials prior to the region’s holding the COG's prioritization meeting for any PSO/HSGD funding prioritization opportunity. Additionally, the COG shall provide current grantees and results within other requestors with the same information upon request. 14 calendar days of the Notification of Prioritization Results: The COG shall notify all applicants of the approved priorities in writing within fourteen (14) COG’s calendar days of its decisions. The notice must state: “After the decision HSAC prioritizes the grant applications and the COG’s governing body approves the priority listing, the COG submits the priority listing to PSO/HSGD. Based upon the COG’s priority listing, PSO/HSGD will verify the eligibility, reasonableness and cost-effectiveness strategy of the proposed project, and the availability of funding, and

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will render final funding decisions on these grant applications. The COG will notify grantees of any changes in the funding recommendations.”

HS6.4 The COG shall submit, through eGrants, the approved priority listings, March 31, including recommended funding amounts, for the State Homeland 2020 Security Grant Program (SHSP). The priority listing is the sole means of communicating COG grant allocation recommendations from the COG to PSO/HSGD. The priority listing is one element upon which PSO/HSGD bases funding decisions. The COG is responsible for ensuring the appropriateness and accuracy of the priority listing, and for correcting any inaccuracies or errors that occur on the priority listing prior to submission to PSO/HSGD.

HS7 Cooperation with PSO/HSGD

HS7.1 The COG shall: Ongoing a. Fully cooperate with PSO/HSGD, its authorized representatives, and PSO/HSGD designated partners or contractors; b. Provide sufficient personnel, equipment, materials, supplies, and facilities to perform the duties and responsibilities listed in this Agreement, and to support the HSAC and their meetings related to PSO/HSGD business; c. Ensure that all COG personnel who work on PSO/HSGD business are qualified by their education, training, and experience to fulfill the responsibilities of the position for which they are employed; d. Inform grantees that PSO/HSGD employees are assigned to each application/grant in eGrants and that the applicant/grantee may contact these personnel, or the eGrants Helpdesk, for assistance with grant related questions and issues; e. Inform applicants/grantees that technical assistance, to include but not limited to assistance with grant applications, vendor hold notification, and the eGrants system, is available through the COG and, the COG shall coordinate with PSO/HSGD to provide technical assistance to grantees and applicants upon request; f. Prepare and submit all forms, reports, and records required by PSO/HSGD in accordance with PSO/HSGD-established deadlines; and g. Provide general services and coordination activities for homeland security and related topics throughout the year. Such services may include providing feedback on, input to, or communicating PSO/HSGD’s real or proposed priorities to

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constituents and others within the COG Region.

HS7.2 The COG shall notify PSO/HSGD of any Public Information Act or Ongoing media request received by the COG relating to any application for PSO/HSGD funding or PSO/HSGD-funded grant program no later than one (1) business day after receiving the request. The notification shall include the name of the requestor, the date the request was received by the COG, and a description of the information requested. The COG shall give PSO/HSGD the opportunity to review any information prior to release, if requested by PSO/HSGD. The COG shall also notify PSO/HSGD as to its response to any Public Information Act or media request received by the COG relating to any application for PSO/HSGD funding or PSO/HSGD-funded grant program no later than one (1) business day after providing its response to the requestor. The notification shall include a description of the response (or a copy of the response, if the request was made to the requestor in writing), the date the response was provided to the requestor, and the name of the COG employee who responded to the request. The COG shall also provide PSO/HSGD with any responsive documents provided to the requestor, if requested by PSO/HSGD.

HS8 Reporting

HS8.1 The COG shall submit monthly reports to PSO/HSGD that include: By the 30th of a. An invoice requesting payment for the services provided each Month* during the prior month; *e.g. Report b. A brief description outlining the PSO/HSGD activities for September completed during the billing cycle; services due October 30th. c. The total number of COG staff hours spent on PSO/HSGD activities related to this Agreement; and d. Any data necessary to understand the volume and impact of the services provided. The COG agrees to use the submission method and standard report format as may be established by PSO/HSGD.

HS8.2 The COG shall submit quarterly reports to PSO/HSGD that include: See due dates for each a. The number of current and potential grantees notified of PSO/HSGD funding opportunities by the COG. Notification of reporting available grant funding opportunities to current grantees and period other requestors in the COG’s Region are limited to the specified funding opportunities listed in HS2.1; herein. b. The number and purpose of HSAC meetings held at which business relating to the services listed in this Agreement was conducted;

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HS9 Other

HS9.1 Knowledge: The COG shall ensure that COG employees who work Ongoing on PSO/HSGD business have a working knowledge of OOG’s Guide to Grants; Uniform Grants Management Standards (UGMS); Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); and the state and federal statutes, rules, regulations, documents, and forms applicable to the funding opportunities listed in HS2.1.

HS9.2 Training: The COG shall ensure that one employee who works on Ongoing PSO/HSGD business attends and participates in mandatory training workshops, meetings, webinars and conference calls sponsored by PSO/HSGD. The Director of PSO or an authorized representative may waive this requirement upon receipt of a written request from the Executive Director of the COG.

HS9.3 Vacancies: The COG shall notify PSO/HSGD of a vacancy involving Ongoing any staff position that provides services under this Agreement within fourteen (14) calendar days of the vacancy. The COG shall also notify PSO/HSGD when a replacement is hired to fill a vacancy involving any staff position that provides services under this Agreement within fourteen (14) calendar days of the replacement’s

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hire date.

HS9.4 Accounting Systems: The COG shall have an accounting system that Ongoing accounts for costs in accordance with generally accepted accounting standards or principles. The COG must propose and account for costs in a manner consistent with such standards or principles.

HS9.5 Access to Records, Records Retention: The COG shall: Ongoing a. Maintain adequate record keeping procedures. b. Retain all records, regardless of format, related to the services and requirements identified in this Agreement (“Records”). c. Follow all legal requirements for maintaining the confidentiality and security of all Records. d. Provide originals or copies of all Records to PSO/HSGD upon the request of PSO/HSGD, auditors from the State of Texas, or auditors from the Department of Homeland Security (DHS). The COG shall permit PSO/HSGD or its designee, auditors from the State, or DHS auditors to audit and inspect Records related to this Agreement at any time. The COG shall provide reasonable access to all Records required to accomplish a review of activities, services, expenditures, and the accuracy of reviews and reports. The COG shall also provide reasonable access to its employees by PSO/HSGD or other designated representatives of the Office of the Governor, auditors from the State, or DHS auditors. Access to Records is not limited to the required retention periods. PSO/HSGD and any of its authorized representatives, including but not limited to auditors from the State or DHS auditors, shall have access to any and all Records, for any reason, upon request for as long as the records are maintained. e. Retain the Records for a period of seven (7) years after the final payment by PSO/HSGD under the terms of this Agreement with the following qualification: if any audit, claim, or litigation is initiated before the expiration of the seven-year period, the Records shall be retained until the audit, claim, or litigation is resolved or until the end of the regular seven-year period, whichever is later. At the end of the seven- year period, the COG shall request disposition instructions for the Records from PSO/HSGD, and shall dispose of the Records in accordance with PSO/HSGD’s instructions. The COG shall ensure that the above requirements regarding the “Access to Records, Records Retention” are included in any subcontract it awards related to the services in this Agreement.

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HS9.6 Audits: Audits conducted pursuant to this Agreement shall be in Ongoing accordance with generally accepted auditing standards and established procedures and guidelines for the review or audit of an agency. Where the audit concerns the COG, the auditing entity will afford the COG an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. PSO/HSGD reserves the right to require the reimbursement of any over-payments determined as a result of any audit or inspection of Records kept by the COG on work performed under this Agreement.

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Statement of Work (Attachment B) Public Safety Office, Criminal Justice Division (“PSO/CJD”)

Task # Task Description/Deliverable Due Date CJ1 Local Policies or Bylaws CJ1.1 The COG shall ensure that written policies or bylaws concerning the Ongoing COG’s duties under this Agreement are developed and adopted by the COG’s governing body in accordance with applicable laws and regulations. Governing policies must include guidance concerning the following: a. Notification of potential applicants regarding grant application submission deadlines; b. Attendance requirements for prioritization meetings; c. Prioritization of grant applications; d. COG governing body’s review and approval process; e. Notification of applicants regarding funding decisions; f. COG’s strategic vision related to criminal justice issues; g. Conflicts of interest; h. Compliance with the requirements described in Texas Government Code, Chapter 551 (Texas Open Meetings Act); i. Local funding recommendation limitations, including but not limited to minimum or maximum application requested amounts, competition cycles, or decreasing fund ratios, if applicable; and j. Grant application workshop attendance requirements. The COG's policies may not require payment of membership dues in order to be considered for funding. CJ1.2 The COG shall inform applicants, current grantees and other Ongoing requestors of the availability of relevant COG policies and bylaws, and shall provide such policies and bylaws to interested parties upon request. CJ1.3 The COG shall upload into eGrants a copy of the COG’s current October 31, written policies and bylaws referred to in CJ1.1. 2019 CJ2 Regional Planning CJ2.1 The COG shall provide general planning and coordination activities Ongoing for issues related to criminal justice, juvenile justice, delinquency prevention, victim services, and related topics throughout the year. Such services may include providing feedback on, input to, or communication of PSO/CJD’s real or proposed priorities.

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CJ2.2 The COG shall regularly communicate with criminal justice Ongoing stakeholders, including grantees, law enforcement, non-profit organizations and other units of government, and shall engage those stakeholders when developing the region’s strategic plan under CJ6.1. The COG must also inform PSO/CJD and the Criminal Justice Advisory Committee of stakeholder interactions and provide additional insight into regional criminal justice needs. CJ3 Notification of the Availability of Funding CJ3.1 The COG shall notify current grantees and other requestors in the Notice shall COG’s Region regarding the availability of current PSO/CJD grant be provided at applications for the following funding opportunities: least 30 a. General Victim Assistance – Direct Services Programs, which calendar days may include Child Sex Trafficking applications; prior to the PSO/CJD b. Violent Crimes Against Women Criminal Justice and Training eGrants Projects – Domestic Violence, Sexual Assault, Dating application Violence, and Stalking; submission c. Criminal Justice Programs; and deadline. d. General Juvenile Justice and Delinquency Prevention Programs, which may include Truancy Prevention. The notifications must include the following: a. Name of the funding opportunity; b. Instructions for viewing the Request for Applications posted on eGrants; c. eGrants website address: https://egrants.gov.texas.gov/; and d. Due date(s) for the submission of applications to the COG and PSO/CJD. Contingent upon receipt from PSO/CJD, the COG shall distribute the region’s data packet via a method determined by PSO/CJD to interested applicants. A notification of available funding must be sent to all municipal or county governments in the region as well as any applicable regional non-profit organizations in operation eligible for PSO/CJD funding. Notification of available funding must be made regardless of a local jurisdiction’s membership to the COG, and should include municipal police departments, county sheriff’s offices, and the executive branch for each governmental entity. Greater outreach efforts should be made to those jurisdictions that have not applied for PSO/CJD grant funding in the past three (3) years. CJ3.2 The COG shall upload into eGrants a list of the individuals and January 31, agencies notified about the funding opportunities, including the name 2020 and contact information for each person notified. Note: COGs may be required to use a standardized format provided by PSO/CJD.

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CJ4 Grant Application Workshops, Workgroups, and Subcommittees CJ4.1 The COG shall conduct grant application workshops, workgroups The COG and/or subcommittees to provide technical assistance to potential shall conduct applicants in the COG’s Region for the funding opportunities listed in its workshops, CJ3.1. Application workshops, workgroups and/or subcommittees workgroups, must distribute any information specified by PSO/CJD and must and/or instruct applicants on the following: subcommittee a. Who can apply and what activities are eligible under each meetings at funding opportunity; least 30 calendar days b. The eGrants application process, including requirements for prior to the the project abstract, problem statement, supporting data, PSO/CJD projects approach and activities, capacity and capabilities, eGrants performance management, target group, evidence-based application practices, performance measures, and budget categories and submission line items; deadline. c. The project period for each funding opportunity as stated in the Request for Application (RFA) issued by PSO/CJD; d. Applicable rules, regulations and certifications required for each funding opportunity; e. Any prohibitions stated in the RFA issued by PSO/CJD; f. Civil rights rules related to applicant employees and projects or activities; g. State strategies or funding preferences identified by PSO/CJD; h. Priorities identified by the COG related to criminal justice issues; i. Local policies and procedures that affect the COG’s prioritization process; and j. Due dates for applicants to submit and certify applications for the funding opportunities. CJ4.2 The COG shall upload the following into the eGrants website: March 31, a. All application workshop, workgroup and/or subcommittee 2020 meeting materials, including presentations, workbooks, handouts, or any other documents provided to participants; and b. A list of grant application workshops, workgroups, and/or subcommittee meetings held which includes the name of each attendee, the organization represented by that attendee, and the email address and telephone number of each attendee. Note: COGs may be required to use a standardized format provided by PSO/CJD. CJ5 Oversight of the Criminal Justice Advisory Committee CJ5.1 Each COG shall establish and maintain a Criminal Justice Advisory Ongoing Committee (CJAC) that consists of participants who are

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knowledgeable about criminal justice related issues relevant to the COG region. The CJAC shall advise the COG on matters related to criminal justice.

The COG shall ensure that the CJAC has a multidisciplinary representation of members from the COG’s Region. The CJAC’s membership must include individuals from the following groups or disciplines: non-profit organizations, municipalities, counties, citizens or parents, substance abuse prevention, education, juvenile justice, law enforcement, mental health, prosecution or courts, and victim services. No single group or discipline may constitute more than one-third (1/3) of the CJAC. CJ5.2 The COG shall upload the following into the eGrants website: May 8, 2020 a. CJAC List: A complete list of members of the CJAC including the member’s name, organization and the group or discipline(s) that each member represents; b. CJAC Scoring/Prioritizing Meeting Information: A complete list of each PSO/CJD funding opportunity scored, prioritized, and/or voted on during CJAC meeting(s), including a record of: 1) the date of the meeting; 2) CJAC members that attended; 3) how each CJAC member scored, prioritized, and/or voted on each eligible application; and 4) members of the CJAC who abstained from scoring and/or voting pursuant to the Conflict of Interest requirements in CJ5.3, and the applications affected. Note: For the above lists, COGs may be required to use a standardized format provided by PSO/CJD. CJ5.3 Conflict of Interest: The COG shall ensure that members of the Ongoing COG’s governing body, the CJAC, and COG staff abstain from scoring and voting on any grant application, other than a grant application submitted by a COG, during the prioritization process if the member or an individual related to the member within the third degree by consanguinity or within the second degree by affinity: a. Is employed by the applicant agency and works for the unit or division that would administer the grant, if awarded; b. Serves on any governing board that oversees the unit or division that would administer the grant, if awarded; c. Owns or controls any interest in a business entity or other non- governmental organization that benefits, directly or indirectly, from activities with the applicant agency; or d. Receives any funds, or a substantial amount of tangible goods or services, from the applicant agency as a result of the grant,

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if awarded. If a CJAC member has a conflict of interest regarding a particular grant application, the COG will ensure that the committee member abstains from voting, commenting, or otherwise influencing the prioritization process for that application. If any applicant, CJAC member, COG personnel or other individual has reason to believe that favoritism or inappropriate actions occurred during the scoring or prioritization of PSO/CJD projects, the COG shall ensure that the concerns are shared with PSO/CJD as soon as possible. CJ5.4 The COG shall document all CJAC proceedings related to PSO/CJD Ongoing business by recording the CJAC proceedings or by preparing written minutes of the CJAC proceedings. If written minutes are prepared, the written minutes must be certified with the signature of a CJAC member who was in attendance at the meeting. CJ5.5 The COG shall ensure that all COG governing board meetings and Ongoing CJAC meetings at which PSO/CJD-related matters are discussed comply with the requirements listed in Texas Government Code, Chapter 551 (Texas Open Meetings Act). CJ6 Strategic Planning CJ6.1 The COG shall create a new strategic plan for prioritizing the criminal The strategic justice needs in the COG’s Region. The criminal justice needs plan must be relevant to this plan include, but are not limited to, criminal justice uploaded into system improvements, juvenile justice system improvements, direct eGrants no victim services, and mental health/substance abuse treatment. later than July 1, 2020. The strategic plan must describe the following: a. How local communities are engaged in the planning process; b. The data used to support the plan; c. The stakeholders participating in the planning process; d. The gaps in resources for criminal justice needs; e. The criminal justice priorities identified during the planning process; and f. How the plan will be used by the CJAC during the prioritization process. The plan must also include an executive summary, not to exceed two (2) pages, written for a general public audience that describes the following: a. The strategic planning process; and b. The top five (5) most critical needs for the region across all criminal justice areas. The COG shall upload the new strategic plan and executive summary

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into eGrants. The plan should not exceed a 3 year cycle beginning from the date of submission to PSO/CJD. It is imperative that strategies are custom to each fiscal year and not inherently duplicative of the strategies outlined in the prior fiscal years. At no point will an identical plan for more than 2 consecutive years be accepted by PSO/CJD. CJ7 Application Prioritization Process CJ7.1 The COG shall ensure that: Ongoing a. The COG implements an application scoring instrument that evaluates specific elements of the application identified by PSO/CJD; b. The COG shall distribute the region’s applications to the CJAC members at least 2 weeks prior to the members prioritization meeting; c. The CJAC members reviewing the applications prioritize the applications using a scoring instrument to record and tabulate application scoring; d. The COG tabulates scores and/or compiles an accurate priority list(s) for submission to PSO/CJD using the format required by PSO/CJD, and in the event of a tie, the COG will be responsible for breaking all ties; and e. The COG’s governing body reviews and approves the CJAC priority listings prior to submitting them to PSO/CJD in compliance with the applicable provisions of Texas Administrative Code, Title 1, Part 1, Chapter 3. CJ7.2 The COG shall ensure that funding recommendations on grant Ongoing applications are based upon: a. Any state strategies identified by PSO/CJD within the RFA; b. Criminal justice priorities identified in the COG’s most recently completed strategic plan; c. The eligibility, reasonableness, and cost-effectiveness of the proposed project; and d. Current COG policies and bylaws. CJ7.3 Transparency: The COG shall provide current grantees and other The COG requestors with copies of scoring instruments, the criteria used in shall notify scoring grant applications, and other relevant materials upon request. applicants of Notification of Prioritization Results: The COG shall notify all the region’s applicants of the approved priorities in writing within fourteen (14) priorities calendar days of its decisions. The notice must state: “After the CJAC within 14 prioritizes the grant applications and the COG’s governing body calendar days approves the priority listing, the COG submits the written priority of the COG’s listing to PSO/CJD. Based upon the COG’s priority listing, PSO/CJD decision.

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will verify the eligibility, reasonableness and cost-effectiveness strategy of the proposed project, and the availability of funding, and will render final funding decisions on these grant applications. The COG will notify grantees of any changes in the funding recommendations.” CJ7.4 The COG shall submit, through eGrants and/or a method determined Approved by PSO/CJD, the approved priority listings, including recommended priority funding amounts, for the funding opportunities listed in CJ3.1. listings must The priority listing is the sole means of communicating COG grant be uploaded allocation recommendations from the COG to PSO/CJD. The priority into eGrants listing is one element upon which PSO/CJD bases funding decisions. no later than The COG is responsible for ensuring the appropriateness and accuracy May 8, 2020 of the priority listing, and for correcting any inaccuracies or errors that occur on the priority listing prior to submission to PSO/CJD. CJ8 Cooperation with PSO/CJD CJ8.1 The COG shall: Ongoing a. Fully cooperate with PSO/CJD, its authorized representatives, and PSO/CJD designated partners or contractors; b. Provide sufficient personnel, equipment, materials, supplies, and facilities to perform the duties and responsibilities listed in this Agreement, and to support the CJAC and their meetings related to PSO/CJD business; c. Ensure that all COG personnel who work on PSO/CJD business are qualified by their education, training, and experience to fulfill the responsibilities of the position for which they are employed; d. Inform applicants/grantees that PSO/CJD employees are assigned to each application/grant in eGrants and that the applicant/grantee may contact these personnel, or the eGrants HelpDesk, for assistance with application/grant related questions or issues; e. Inform applicants/grantees that technical assistance, to include but not limited to assistance with grant applications, vendor hold notification, and the eGrants system, is available through the COG and, the COG shall coordinate with PSO/CJD to provide technical assistance to grantees and applicants upon request; f. Prepare and submit all forms, reports, and records required by PSO/CJD in accordance with PSO/CJD-established deadlines; and g. Provide general services and coordination activities for criminal justice and topics related to juvenile justice, substance abuse prevention, law enforcement, mental health, prosecution or courts and victim services. Such services may include

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providing feedback on, input to, or communicating PSO/CJD’s real or proposed priorities to constituents and others within the COG region. CJ8.2 The COG shall notify PSO/CJD of any Public Information Act or Ongoing media request received by the COG relating to any application for PSO/CJD funding or PSO/CJD-funded grant program no later than one (1) business day after receiving the request. The notification shall include the name of the requestor, the date the request was received by the COG, and a description of the information requested. The COG shall give PSO/CJD opportunity to review any information prior to release, if requested by PSO/CJD. The COG shall also notify PSO/CJD as to its response to any Public Information Act or media request received by the COG relating to any application for PSO/CJD funding or PSO/CJD-funded grant program no later than one (1) business day after providing its response to the requestor. The notification shall include a description of the response (or a copy of the response, if the request was made to the requestor in writing), the date the response was provided to the requestor, and the name of the COG employee who responded to the request. The COG shall provide PSO/CJD with any responsive documents provided to the requestor, if requested by PSO/CJD. CJ9 Reporting CJ9.1 The COG shall submit monthly reports to PSO/CJD that include: By the 30th of a. An invoice requesting payment for the services provided each Month* during the prior month; *e.g. Report b. A brief description outlining the PSO/CJD activities completed for September during the billing cycle; services due October 30th. c. The total number of COG staff hours spent on PSO/CJD activities related to this Agreement; and d. Any data necessary to understand the volume and impact of the services provided. The COG agrees to use the submission method and standard report format as may be established by PSO/CJD. CJ9.2 The COG shall submit quarterly reports to PSO/CJD that include: See due dates a. The number of current and potential grantees notified of for each PSO/CJD funding opportunities by the COG. Notification of reporting available grant funding opportunities to current grantees and period other requestors in the COG’s Region are limited to the specified funding opportunities listed in CJ3.1; herein. b. The number and purpose of CJAC meetings held at which business relating to the services listed in this Agreement was conducted;

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c. The number of grant application workshops, workgroups, and/or subcommittee meetings conducted and the number of attendees at each event; d. The number of times the COG provided technical assistance to applicants (assistance with application processes); e. The number of times the COG provided technical assistance to grantees regarding the eGrants system (assistance with eGrants processes for funded projects); f. The number of Public Information Act requests or requests from the media received by the COG related to services in the current or prior Agreements; g. The number of strategic planning meetings conducted and the number of attendees at such meetings; and h. Any other information requested by PSO/CJD regarding the services provided under the terms of this Agreement. The COG agrees to use the submission method and standard report format as may be established by PSO/CJD. The quarterly reports will cover the following reporting periods unless an alternate schedule is mutually agreed upon by the contracting parties.  September 1, 2019 through November 30, 2019 (Due: 12/30/19)  December 1, 2019, through February 28, 2020 (Due: 3/30/20)  March 1, 2020, through May 31, 2020 (Due: 6/30/20)  June 1, 2020, through August 31, 2020 (Due: 9/30/20) CJ10 Other CJ10.1 Knowledge: The COG shall ensure that COG employees who work Ongoing on PSO/CJD business have a working knowledge of Texas Administrative Code, Title 1, Part 1, Chapter 3; OOG’s Guide to Grants; Uniform Grants Management Standards (UGMS); Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); and any other state and federal statutes, rules, regulations, documents, and forms applicable to the funding opportunities listed in CJ3.1. CJ10.2 Training: The COG shall ensure that one employee who works on Ongoing PSO/CJD business attends and participates in mandatory training workshops, meetings, webinars and conference calls sponsored by PSO/CJD. The Executive Director of PSO or an authorized representative may waive this requirement upon receipt of a written request from the Executive Director of the COG. CJ10.3 Vacancies: The COG shall notify PSO/CJD of a vacancy involving Ongoing any staff position that provides services under this Agreement within fourteen (14) calendar days of the vacancy. The COG shall also

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notify PSO/CJD when a replacement is hired to fill a vacancy involving any staff position that provides services under this Agreement within fourteen (14) calendar days of the replacement’s hire date. CJ10.4 Accounting Systems: The COG shall have an accounting system that Ongoing accounts for costs in accordance with generally accepted accounting standards or principles. The COG must propose and account for costs in a manner consistent with such standards or principles. CJ10.5 Access to Records, Records Retention: The COG shall: Ongoing a. Maintain adequate record keeping procedures. b. Retain all records, regardless of format, related to the services and requirements identified in this Agreement (“Records”) c. Follow all legal requirements for maintaining the confidentiality and security of all Records. d. Provide originals or copies of all Records to PSO/CJD upon the request of PSO/CJD, auditors from the State of Texas, or auditors from the US Department of Justice (DOJ). The COG shall permit PSO/CJD or its designee, auditors from the State, or DOJ auditors to audit and inspect Records related to this Agreement at any time. The COG shall provide reasonable access to all Records required to accomplish a review of activities, services, expenditures, and the accuracy of reviews and reports. The COG shall also provide reasonable access to its employees by PSO/CJD or other designated representatives of the Office of the Governor, auditors from the State, or DOJ auditors. Access to Records is not limited to the required retention periods. PSO/CJD and any of its authorized representatives, including but not limited to auditors from the State or DOJ auditors, shall have access to any and all Records, for any reason, upon request for as long as the records are maintained. e. Retain the Records for a period of seven (7) years after the final payment by PSO/CJD under the terms of this Agreement with the following qualification: if any audit, claim, or litigation is initiated before the expiration of the seven-year period, the Records shall be retained until the audit, claim, or litigation is resolved or until the end of the regular seven-year period, whichever is later. At the end of the seven-year period, the COG shall request disposition instructions for the Records from PSO/CJD, and shall dispose of the Records in accordance with PSO/CJD’s instructions. The COG shall ensure that the above requirements regarding the “Access to Records, Records Retention” are included in any subcontract it awards related to the services in this Agreement.

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CJ10.6 Audits: Audits conducted pursuant to this Agreement shall be in Ongoing accordance with generally accepted auditing standards and established procedures and guidelines for the review or audit of an agency. Where the audit concerns the COG, the auditing entity will afford the COG an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. PSO/CJD reserves the right to require the reimbursement of any over- payments determined as a result of any audit or inspection of Records kept by the COG on work performed under this Agreement.

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Board of Directors Meeting 20. Meeting Date: 08/26/2020 Title: Compatible Use Program Update Presented by: Larry Dotson, JLUS Project Manager

AGENDA ITEM DESCRIPTION: Compatible Use Program (CUP) Update - Larry Dotson

BACKGROUND/HISTORY: DISCUSSION: FINANCIAL IMPACT: STAFF RECOMMENDATION:

Attachments CUP Update Alamo Area Council of Governments

Compatible Use Program Update

presented by Col. Larry Dotson, US Army (Retired) Compatible Use Program Manager

August 26, 2020 JBSA Regional Compatible Use Plan (RCUP) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

JBSA Regional Document Document 1st TWG and Website Policy Draft PC / TWG Revised PC / TWG Final Stakeholder Stakeholder Review / Review / GIS Analysis GIS Committee Tools & Draft RCUP Draft JBSA Interviews Interviews Analysis Analysis Analysis / 2nd TWG Strategies Public RCUP

• Technical Working Groups met 29-30 July: Camp Bullis, JBSA-Lackland, JBSA-Randolph/Martindale AAF • Major issues for JBSA are: • High growth – increased residential density and transportation congestion • Development notification and review in unincorporated growth areas • Incomplete zoning protections • Light pollution • Lack of regulatory protections against UAVs • RCUP Policy Committee (PC) met 30 July to review initial findings & regional strategies • Next PC last week in September • Website: http://jbsacup.com/ Kelly Field Comprehensive Plan Jan-Feb Mar-Apr May Jun Jul Aug Sep Oct Nov Dec

Stakeholder Document TAC & PAC Compatibility Resolution PAC / TAC Revised PAC / TAC Final Interviews Review / GIS Analysis Website Development Strategies / Draft KF Plan Draft / Kelly Field Analysis / Economic Develop Public Comprehensive Impact Alternatives Comment Plan

• Technical Assistance Committee (TAC) and Policy Advisory Committee (PAC) met in June • Next TAC and PAC meet 1 and 2 Sept • Working Paper #1 (background and analysis) out for review • Working Paper #2 (combined joint airfield economic impact study) nearing completion • Working with Port San Antonio to identify upstream industrial and national security linkages • Working Paper #3 (future conditions and planning recommendations) in draft • Most significant challenge is Alternate Landing Surface – developing resolution strategies • Website: http://www.skfcomprehensiveplan.com/

Board of Directors Meeting 21. Meeting Date: 08/26/2020 Title: Camp Bullis Sentinel Landscape Memorandum of Partnership Presented by: Larry Dotson, JLUS Project Manager

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to authorize the Executive Director to enter into memorandums of partnership with various federal, state, and local agencies, non-profits and local governments to form a consortium to achieve Sentinel Landscape designation for areas around Camp Bullis. - Larry Dotson

BACKGROUND/HISTORY: The Sentinel Landscape Program – is a Department of Defense (DOD) Readiness and Environmental Protection Integration (REPI) program which partners DOD with the departments of Interior (DOI) and Agriculture (USDA) through a federal coordination committee (FCC) which reviews applications for, and approves defense community requests for designation of areas adjacent and surrounding military installations within the U.S. Once designated, sentinel landscapes receive priority for grant applications from DOD, DOI and USDA, funding for full-time program coordination and special rules for matching funds, e.g. DOD grant funding can be used as matching funding for USA grants. There are 7 federally designated landscapes in the U.S. of which 2 are also recognized at the state level. Memorandums of partnership are the preferred method to achieve organizational support for achieving Sentinel Landscape designation from the FCC. The REPI Program now recommends state recognition pursuant to federal application.

DISCUSSION: The Camp Bullis Sentinel Landscape initiative seeks to achieve state and federal designation for the area around Camp Bullis by establishing a Sentinel Landscape consortium to pursue these goals. Currently, there are 27 participating organizations (7 fully committed, 6 partially committed, and the remainder interested parties) to the consortium. Committed partners include Texas A&M University – Natural Resources Institute, Hill Country Alliance, US Fish & Wildlife Service, Joint Base San Antonio, San Antonio Chamber of Commerce, and Trinity Glen Rose Groundwater Conservation District.

FINANCIAL IMPACT: There are no financial impacts for entering into these memorandums of partnership.

STAFF RECOMMENDATION: Staff recommends approval. For questions please contact Larry Dotson at [email protected] or 210-832-5089.

Attachments Sentinal Presentation to Board Camp Bullis White Paper Sentinal Landscape Information Draft MOP Alamo Area Council of Governments

Camp Bullis Sentinel Landscape Initiative presented by Col. Larry Dotson, US Army (Retired) Compatible Use Program Manager

August 26, 2020 • United States Department of Defense (DOD), Department of Agriculture (USDA), and Department of the Interior (DOI) defined areas to: • Strengthen military readiness (Sentinel) • Preserve natural and working land around military bases (Landscape)

• Designated sentinel landscapes receive priority for DOD, DOI and USDA grants, funding for full-time program coordination and special rules for matching funds

• There are 7 designated landscapes throughout the U.S. • Fort Huachuca • Avon Park Florida • Middle Chesapeake • Camp Ripley Minnesota • Georgia • Joint Base Lewis-McChord • Eastern North Carolina • Vision – Designated Sentinel Landscape around Camp Bullis

• This initiative seeks to: 1. Achieve Sentinel Landscape designation at Federal and State levels to protect Camp Bullis 2. Organize conservation stakeholders to collaborate on preservation & conservation of natural or working lands around Camp Bullis to sustain its military training mission 3. Collaborate on funding and strategy necessary to maximize conservation effects within a designated landscape 4. Organize for, and submit REPI Challenge application as early as 2021 Committed and Supportive Partners Interested Organizations • Texas A&M – Natural Resources Institute • Alamo Soil & Water Conservation District • Hill Country Alliance • AF Civil Engineering Center – REPI Program • JBSA / 502d ABW / Camp Bullis / Army Garrison FSH • Cibolo Conservancy / Cibolo Nature Center • US Fish & Wildlife Service • Compatible Lands Foundation • San Antonio Chamber of Commerce • City of Fair Oaks Ranch • Trinity Glen Rose Groundwater Conservation Dist. • Edwards Aquifer Authority • Great Springs Project • Government Canyon State Park • Exploratory Partners Greater Edwards Aquifer Alliance • Green Space Alliance • Texas National Guard • Hill Country Land Trust • Texas Parks & Wildlife Department • San Antonio Parks & Recreation Department • San Antonio River Authority • The Nature Conservancy • Comal County Conservation Alliance • Texas Military Preparedness Commission • Bexar County Audubon Society • USDA-NRCS • Cow Creek Groundwater Conservation District What is AACOG? Critical Tasks

Generate interest & support  Organize & form a Sentinel Landscape Consortium  Define and propose extent of landscape  Develop communications strategy  Generate political support – identify champions  Pursue SL designation – State Legislature  Submit for SL designation – Federal  Pursue application for 2021 REPI Challenge and other grants

Next Steps: Seek AACOG Board approval; formalize partnership thru memorandums of partnership

28 Feb April May June July August September October November Jan 2021

Green Light Solicit Organize Build Interest Develop MoP Formalize Generate Define Draft Submit Stakeholders core team / GIS / Define Partnerships / Support / Extent Federal Federal SL Analysis Landscape Draft TX Legislative Submit Leg Landscape Application Application Proposal Proposal Why I JOINED AACOG

https://www.aacog.com/620/Compatible-Use-Program JBSA Camp Bullis Sentinel Landscape White Paper

Program Description: The Sentinel Landscape Program – is a Department of Defense (DOD) Readiness and Environmental Protection Integration (REPI) program which partners DOD with the departments of Interior (DOI) and Agriculture (USDA) through a federal coordination committee (FCC) which reviews applications for, and approves defense community requests for designation of areas adjacent and surrounding military installations within the U.S. Once designated, sentinel landscapes receive priority for grant applications from DOD, DOI and USDA, funding for full-time program coordination and special rules for matching funds, e.g. DOD grant funding can be used as matching funding for USA grants.

There are seven federally designated Sentinel Landscapes throughout the United States:

• Avon Park Air Force Range, Florida – established 2016 o 744,112 acres enrolled – 61,781 acres protected • Camp Ripley, Minnesota – established 2015 o 57,973 acres enrolled – 15,766 acres protected • Eastern North Carolina – established 2016 o 770, 137 acres enrolled – 138,633 acres protected • Fort Huachuca, Arizona – established 2015 o 271,017 acres enrolled – 62,633 acres protected • Georgia (Fort Benning) – established 2018 o 209,419 acres enrolled – 125,391 acres protected • Joint Base Lewis-McChord, Washington – established 2013 o 78,949 acres enrolled – 19,758 acres protected • Middle Chesapeake, Maryland – established 2015 o 140,845 acres enrolled – 43,569 acres protected https://sentinellandscapes.org/

Camp Bullis’ Unique Geography: Camp Bullis is situated on the Edwards Plateau – and central to a convergence of natural features, resources and Hill Country geography. This includes:

• Edwards Aquifer – to include basin and recharge zone • Trinity Aquifer • San Antonio River Basin o Including Cibolo, Leon Springs, and Salado Creek Basins • US Fish and Wildlife Service Critical Habitat Areas • Texas Hill Country Dark Skies • Karst Invertebrates • Golden Cheeked Warbler

Shared Conservation Equities within a Camp Bullis Sentinel Landscape • Air and water quality • Aquifer protection • Carbon sequestration

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• Preservation of nighttime (dark) skies • Farm and ranch lands preservation • Flood mitigation • Game management • Military mission sustainment • Parks, trails & open spaces • Water basin protection • Wildlife and habitat protection (6 critical habitat areas): o Golden Cheek Warbler o Karst Invertebrates • Monarch Butterfly migration route

DOD Critical Need: Camp Bullis is a vital component of Joint Base San Antonio, which contributed $41B to the Texas economy in 2019. Camp Bullis provides all branches of the military state-of-the-art training and simulation facilities, and a realistic training environment for almost any type of field training. It provides 20 live-fire and impact ranges, 2 urban training areas, a tactical airstrip, 4 airborne drop zones, maneuver space, and nighttime training essential for validating every military combat medic in DOD. This tactical training is a critical component to San Antonio retaining the only location in the United States that combines medical and clinical training, real world trauma, critical care and tactical training within close proximity. Camp Bullis also is extensively utilized by Army and Air Force special forces which rely on its rugged Hill Country terrain for key training. Camp Bullis provides training over 150,000 active and reserve soldiers, sailors, marines and airmen each year. Major facilities include:

• Armed Forces Reserve Center • Tactical Airstrip and Drop Zones (4) • Joint Medical Readiness Training Center • Military Operations in Urban Terrain (MOUT) Training Site • Combined Arms Collective Training Facility • Combat Casualty Care Course (C4) Tactical Simulation Center • Aircraft Trainers (4) • Virtual Combat Convoy Trainer • HMMWV Rollover Egress Trainer

The Army Medical Department Center and School is Camp Bullis' biggest user hosting several field training courses under its 32nd Medical Brigade. The 32nd Medical Brigade subordinate units include the 264th, 187th and the 232nd Medical Battalions. The brigade is responsible for 16 military occupational specialties, 19 officer courses, and numerous other training and qualification courses. The 232nd Medical Battalion trains the U.S. Army's combat medics.

The Medical Education and Training Campus (METC), DOD’s largest medical educational institution, at Fort Sam Houston, also uses Camp Bullis to conduct field training. It operates four aircraft trainers at its 882nd Training Group's Joint Medical Readiness Training Center to facilitate field training requirements. Camp Bullis also supports several joint training facilities on its grounds, the Defense Medical Readiness Training Institute, the Combat Casualty Care Course (C4) Tactical Simulation Center for Military Medicine and the Joint Operational Training Detachment.

The U.S. Air Force is Camp Bullis' next largest user. The 343rd Training Squadron is the largest Air Force entity on Camp Bullis, teaching the Apprentice Security Forces Course, the Security Forces Ground Combat Leaders Course, and the Basic Security Officers Course. There are over 750 permanent party assigned to Camp Bullis and it is home to an Armed Forces Reserve Center supporting US Army Reserve and Texas

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Army National Guard units. Each summer around 5,000 Army, Navy and Air Force JROTC cadets from all over Texas participate in annual joint summer camps.

Risk: Currently Camp Bullis is impacted by significant metropolitan light pollution from urban development along the Interstate 10 corridor to the west and Loop 1604 to the south that negatively impacts military training at night. Additionally, Camp Bullis is a victim of its own success. As an environmental steward of its natural resources it strictly adheres to various laws, regulations, and policies that govern natural resource management, including species of concern. As such, it experiences ‘environmental loading’ from surrounding development as species gravitate to its 27,990 open acres.

Proposed Strategy: The AACOG strategy is to form a strategic partnership by creating a consortium of organizations to pursue and achieve Sentinel Landscape Designation at the state and federal levels – currently there are 25 organizations participating to some degree. This conservation consortium collaborates to propose enabling legislation to the Texas Legislature to recognize a Sentinel Landscape around JBSA Camp Bullis. State designating, recognizing or enabling legislation, while not required for federal designation, does provide for a stronger federal application. When combined with delineation of all existing state and local conservations programs and policy (as shown below), the case for federal recognition is greatly improved. AACOG with assistance from its partners applies to the FCC for federal designation in 2021.

Program Plan:

Objective: This Alamo Area Council of Governments (AACOG) initiative seeks to achieve designation of a Sentinel Landscape around Joint Base San Antonio (JBSA) – Camp Bullis. Success is defined by designation of Sentinel Landscape at state and/or federal level.

Cost/Funding: There is no financial impact for entering into memorandums of partnership for the purpose of pursuing Camp Bullis Sentinel Landscape designation. Future federal grant funding applications would be facilitated by successful designation. Partner coordination is enabled through existing Compatible Use Program funding, AACOG facilities and information technology systems.

Value of Program: A Sentinel Landscape designation would help sustain the military mission by promoting compatible land use around this vital JBSA training area.

Period of Performance: Is April 29, 2020 through December 2021 renewable annually thereafter. Schedule consists of general organizational meetings on monthly basis with core team planning sessions two-weeks prior to each general session.

Deliverables: Signed memorandums of partnership with all committed organizations or agencies; organizational charter; formal proposal for state enabling legislation; delineation of extent of proposed landscape; and application to federal coordinating committee.

Proposed Transition Plan: Once a Camp Bullis Sentinel Landscape designation is achieved, the strategy shifts to focus on program collaboration with all partners within the designated landscape to maximize effort in promoting conservation in support of JBSA mission sustainment.

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Current Applicable Regional Conservation Programs and Policy Tools:

• Active land conservation programs: o Edwards Aquifer Conservancy o JBSA REPI – Green Space Alliance o Cibolo Conservancy Land Trust o Comal Land Conservation Fund o Hill Country Land Trust • City Parks and Trails o Cibolo Wilderness Trail o Eisenhower Park o Friedrich Park o Northrup Park o Panther Springs Park o Russel Park • Dark Skies lighting ordinances in: o Bulverde, Boerne, Fair Oaks Ranch, San Antonio and Shavano Park o Bexar and Kendall counties • Municipal zoning and ordinances: o Large lot, rural estate, conservation/rural cluster/low-impact subdivision zoning in Boerne, Bulverde, and Fair Oaks Ranch o Tree ordinances in Fair Oaks Ranch, San Antonio and Shavano Park • Texas Parks and Natural Areas o Guadalupe State Park o Honey Creek State Natural Area o Government Canyon State Natural Area • City of San Antonio Edwards Aquifer Protection Venue Project & Sales Tax (Proposition 1) • DOD Readiness and Environmental Protection Integration (REPI) program

Current Applicable State Programs:

• Wildlife Grants [Texas Parks & Wildlife] o Landowner Incentive Program o Pastures for Upland Birds Program o Farm and Ranch Lands Conservation Program • Recreation Grants [Texas Parks & Wildlife] • Defense Economic Adjustment Assistance Grant (DEAAG) [TMPC]

Current Applicable Federal Programs:

• Environmental Quality Initiatives Program (EQIP) [USDA-NRCS] • Conservation Reserve Program (CRP) [Farm Service Agency] • Agricultural Conservations Easement Program (ACEP) [USDA-NRCS] • Conservation Stewardship Program (CSP) [USDA-NRCS] • Regional Conservation Partnership Program (RCPP) [USDA-NRCS] • Partners for Fish and Wildlife Program [US FWS] • Community Forests Program [USFS] • Sentinel Landscape Program [DOI, DOD, USDA] • REPI Challenge [DOD]

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Sentinel Landscape Legislation in other States:

Minnesota: Minnesota Statues Chapter 190, Military Forces, Section 33 Camp Ripley Sentinel Landscape, passed in 2015, designates a sentinel landscape around Camp Ripley (20-mile buffer) to identify lands important to national defense and create incentives to encourage willing land owners’ land management practices consistent with Camp Ripley’s military mission. It also establishes a state level coordinating committee of the state adjutant general, the commissioner of agriculture, commissioner of natural resources and executive director of the Board of Water and Soil Resources. https://www.revisor.mn.gov/statutes/cite/190.33

North Carolina: General Statutes Chapter 106, Agriculture, Article 61A, North Carolina Sentinel Landscape Committee. Establishes a committee with membership from State Commissioner of Agriculture, Secretary of Department of Military and Veterans Affairs, Secretary of Natural and Cultural Resources, and Dean of College of Natural Resources at NC State University. The committee is tasked to recognize all lands in the State as sentinel landscapes areas that are so designated by the Department of Defense.

The statue further adds requirement to identify and designate additional lands, as sentinel landscapes important to national defense, in vicinity of testing and training which occur on, near, or adjacent to military installations (to include National Guard facilities) of strategic benefit to national defense. Designations are to be made by the committee in consultation with DOD, North Carolina Commander’s Council, US Department of Agriculture, Department of Interior, and elected officials of local government in the vicinity of proposed lands. https://www.ncleg.net/EnactedLegislation/Statutes/HTML/ByArticle/Chapter_106/Article_61A.html

Utah: [Note: Not federally designated.] Title 39, Militia and Armories, enacted in 2018 of Utah Code identifies lands adjacent to Camp Williams, Utah National Guard, as the “West Traverse Sentinel Landscape.” The statute establishes a fund for meeting matching funding requirements of federal, local or private funding programs and requires lands acquired or encumbered added to the Camp Williams Army Compatible Use Buffer (ACUB) Program. It also calls for establishment of coordinating committee comprised of State Adjutant General, Director of Department of Veterans and Military Affairs, a landowner from the within the designated area, and representatives from an accredited land trust conservation organization, a non-governmental land management organization, a state agency with land management activities, and one representative from local government. The purpose of the committee is to designate the sentinel landscape and identify lands to be included within the landscape. https://le.utah.gov/xcode/Title39/Chapter10/39-10.html?v=C39-10_2018050820180508

Committed Strategic Partner Organizations Hill Country Alliance: The Hill Country Alliance (HCA) is a nonprofit organization whose purpose is to raise public awareness and build community support around the need to preserve the natural resources and heritage of the Central Texas Hill Country. HCA brings together an ever-expanding alliance of groups throughout a multi-county region of Central Texas with the long-term objective of preserving open spaces, water supply, water quality and the unique character of the Texas Hill Country. Its Texas Hill Country Conservation Network (THCCN) with more than 7,000 Central Texans represents 10 organizations, academic institutions, and businesses from across the region. Its passionate and diverse board of directors and advisers pursue the mission with experience and expertise in land stewardship, scenic protection, groundwater supply, county authority, subdivision rules, public and private land conservation, land planning, and grassroots organizing. http://www.hillcountryalliance.org/

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Great Springs Project: Formed in 2018 to partner with local cities and regional organizations, Great Springs Project (GSP) has embarked on a campaign to raise local, statewide, and national private and public funds to preserve and protect watershed lands between Austin and San Antonio with the goal of building a hike-and-bike trail to connect four of Texas’ Great Springs: Barton Springs, San Marcos Springs, Comal Springs, and San Antonio Springs. The Great Springs Project envisions a national park-scale corridor of protected lands between the densely urban areas of Austin and San Antonio over the Edwards Aquifer recharge and contributing zones. This green corridor will be connected by a network of trails, linking The Great Springs Project envisions unifying existing local efforts to address the most critical water, land, wildlife, and public health challenges facing the Central Texas region. https://greatspringsproject.org/

Joint Base San Antonio-502d Air Base Wing: The 502d ABW provides installation management and support to 266 mission partners on one of the Department of Defense’s largest joint installations which includes Camp Bullis, Fort Sam Houston, Kelly Airfield, JBSA Lackland, JBSA Randolph, Seguin Auxiliary Airfield and San Antonio Military Medical Center. Its 80,000 members conduct diverse training, flying, medical, cyber, security assistance, intelligence, and installation missions every day.

San Antonio Chamber of Commerce: Since 1894, the San Antonio Chamber of Commerce, along with the support and contributions of our members, has been propelling business success and impacting San Antonio’s military installations, infrastructure, economic development, workforce, and more. The mission of the San Antonio Chamber of Commerce is to be an advocate for all of our members and the business community in building and sustaining a diverse and prosperous economy. https://www.sachamber.org/

Texas A&M University – Natural Resources Institute: Works to improve the conservation, management of natural resources and private land stewardship through interdisciplinary and applied research, education and policy. Committed to solving natural resource issues and engaging land managers, citizens and policymakers throughout the process. Brings team of researchers, who have broad-ranging expertise, to identify and fill information gaps necessary for scientifically sound and effective natural resource policies. Its dedicated staff works at the intersection of research, management, policy and outreach and maintains strong partnerships and collaborations with universities, government agencies, nongovernmental organizations and other stakeholders. Its four program areas are: Land Trends, Wildlife Conservation, Military Land Sustainability, and Private Land Stewardship. https://nri.tamu.edu/

Trinity Glen Rose Groundwater Conservation District: The Trinity Glen Rose Groundwater Conservation District (TGRGCD or District) was created for the purpose of conserving, preserving, recharging, protecting and preventing waste of groundwater from the Trinity Aquifer in Northern Bexar County. Its activities include conducting research, regulating water well drilling and production from permitted, non-exempt wells, collecting and analyzing well water and aquifer data, issuing permits for well drilling, modification, and plugging, promote the capping or plugging of abandoned wells, developing education and conservation programming, providing information and educational material to local property owners, interacting with other governmental or organizational entities, working with stakeholders to ensure a comprehensive management strategy, and undertaking other groundwater-related activities that may help meet the purposes of the District. https://www.trinityglenrose.com/

US Fish & Wildlife Service – Southwest District: The U.S. Fish and Wildlife Service (USFWS) mission is, working with others, to conserve, protect and enhance fish, wildlife, and plants and their habitats for the continuing benefit of the American people. The Southwest Region encompasses Arizona, New Mexico, Texas, and Oklahoma. USFWS works with a variety of partners and other agencies, communities, tribal governments, conservation groups, business interests, landowners and concerned citizens to conserve, protect, and enhance fish, wildlife, and their habitat. https://www.fws.gov/southwest/

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Exploratory Partner Organizations Bexar County Audubon Society: Bexar Audubon Society (BAS) was formed in 1983 as a chapter of the National Audubon Society - one of the oldest, best known, and most effective conservation organizations in the United States. Its members in Bexar County represent the ideals of environmental protection reflected in the national organization mission. BAS continues the legacy of early Audubon Society leaders in protecting habitat for birds and bringing ideas and awareness about our natural environment to both the general public and agencies throughout the area. https://bexaraudubon.org/

Comal County Conservation Alliance: CCCA is a Texas non-profit dedicated to preserving land, water, and natural habitats in Comal County by means of educating the public and elected officials about public and private conservation opportunities; encouraging county-wide planning efforts to preserve critical natural elements in Comal County; and providing a platform for conservation-minded individuals and groups to share resources, knowledge, and skills. Additionally, CCCA created the Comal Land Conservation Fund to help finance land conservation in Comal County. https://www.comalconservation.org/

Compatible Lands Foundation: The Compatible Lands Foundation (CLF) works with partner organizations to create compatible land uses, or “buffer zones,” around military bases, airports, and other facilities. As a result, important activities such as military training are not compromised by incompatible land uses, while natural resources are also protected. Most of our work is in partnership with the U.S. Department of Defense through its Readiness and Environmental Protection Integration (REPI) program. In most cases, CLF preserves open lands and creates compatible land uses through the acquisition of conservation easements. https://www.compatiblelands.org/

Cow Creek Groundwater Conservation District: The Cow Creek Groundwater Conservation District (CCGCD or District) was created for the purpose of conserving, preserving, recharging, protecting and preventing waste of groundwater from the aquifers within Kendall County. The District conducts administrative and technical activities and programs to achieve these purposes. CCGCD collects and archives water well and aquifer data, regulates water well drilling and production from permitted, non- exempt wells, promotes the capping or plugging of abandoned wells, provides information and educational material to local property owners, interacts with other governmental or organizational entities, and incorporates other groundwater-related activities that help meet the purposes of the District. http://ccgcd.org/

San Antonio River Authority: The San Antonio River Authority (SARA) was created in 1937 by the State of Texas to preserve, protect and manage the resources and environment of the San Antonio River and its tributaries. The agency’s jurisdiction covers 3,658 square miles—all of Bexar, Wilson, Karnes and Goliad counties, its concern for the quality and quantity of water extends beyond these boundaries, as factors outside the district contribute to the health and well-being of the river and the communities SARA serves. Through the knowledge and skill of professional and technical staff, SARA is committed to safe, clean and enjoyable creeks and rivers and to developing and sustaining the expertise needed to fulfil this mission. https://www.sariverauthority.org/

Texas Military Department: The mission of the Texas Military Department is to provide the Governor and the President with ready and trained forces in support of the citizens of Texas and State and Federal civil/military authorities at home and abroad. The Texas Military Department is an umbrella, state-federal organization comprised of the Texas Army & Air National Guards, Texas State Guard and the Domestic Operations Command. Its Motto: "Texans Serving Texas." Its vision is to be America's premier state military organization comprised of professional, unsurpassed, mission-ready forces, fully engaged with communities throughout Texas. https://tmd.texas.gov/

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Texas Parks & Wildlife Department: The mission of TPWD is to manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. https://tpwd.texas.gov/

Interested Organizations:

o Alamo Soil & Water Conservation District [no website] o Cibolo Creek Conservancy / Cibolo Nature Center https://www.ciboloconservancy.org/ o City of Fair Oaks Ranch https://www.fairoaksranchtx.org/ o Edwards Aquifer Authority https://www.edwardsaquifer.org/ o TPWD - Government Canyon State Natural Areas https://tpwd.texas.gov/state- parks/government-canyon o Greater Edwards Aquifer Alliance https://aquiferalliance.org/ o Green Spaces Alliance https://greensatx.org/ o Hill Country Land Trust https://www.hillcountrylandtrust.org/ o San Antonio Parks & Recreation Department https://www.sanantonio.gov/ParksAndRec/Home o The Nature Conservancy https://www.nature.org/en-us/ o Texas Military Preparedness Commission https://gov.texas.gov/organization/military o US Department of Agriculture – Natural Resources Conservation Service https://www.nrcs.usda.gov/wps/portal/nrcs/site/national/home/

Staff Point of Contact for this Paper is: Larry Dotson, Compatible Use Program Manager, [email protected] , (210) 845-7048 Alamo Area Council of Governments, 8700 Tesoro, Suite 160, San Antonio, Texas 8 | Page

AACOG Sentinel Landscape Camp Bullis Information Paper 7/14/2020

What is a Sentinel Landscape? Sentinel Landscapes are United States Department of Defense (DOD), Department of Agriculture (USDA), and Department of the Interior (DOI) defined areas to preserve natural and working character of land around military bases.

The Sentinel Landscape Partnership is a coalition of federal agencies, state and local governments, and non-governmental organizations that works with private landowners to advance sustainable land management practices around military installations and ranges. Founded in 2013 by USDA, DOD and DOI, the partnership connects private landowners with voluntary assistance programs that support defense missions, conservation of natural resources, and preservation of agriculture.

Sentinel Landscapes is a component of DOD’s Readiness and Environmental Protection Integration Program, and weaves together grant funding from DOD, USDA and DOI to achieve the goals and objectives identified by each designated Sentinel Landscape’s local and regional working groups. Leadership from the three founding agencies coordinate the partnership at the national level through the Federal Coordinating Committee (FCC).

There are seven designated Sentinel Landscapes throughout the United States. https://sentinellandscapes.org/

Why is Sentinel Landscape important for Camp Bullis?

Camp Bullis is a vital component of Joint Base San Antonio, which contributed $41B to the Texas economy in 2019. Camp Bullis provides state-of-the-art training facilities, to include firing ranges, simulation facilities, maneuver lands, tactical airstrip, and other training enablers and services that fully support the training requirements of JBSA’s 266 mission partners. It provides live-fire ranges and nighttime training essential for validating every military combat medic in DOD. It also is extensively utilized by Army and Air Force special forces which rely on its rugged Hill Country terrain for key training.

A Sentinel Landscape designation around Camp Bullis would sustain the military mission by promoting compatible land use around this vital JBSA training area. Camp Bullis is steward of its natural resources and strictly adheres to various laws, regulations, and policies that govern natural resource management, including species of concern. Camp Bullis is situated on the Edwards Plateau – and central to a convergence of natural resources such as the Edwards Aquifer Recharge Zone and critical habitats for wildlife species such as the endangered Golden Cheeked Warbler. As such, it experiences ‘environmental loading’ from surrounding development as species gravitate to its 27,990 open acres.

How will Sentinel Landscape benefit Camp Bullis? Sentinel Landscape designation for Camp Bullis will:

• Lead to improved recognition at local, state and national level and facilitates grant applications; • Improve communication and coordination (collaboration) between partner organizations and local communities – 26 organizations and growing; • Lead to more effective and collaborative use of public funding (allows use of grants for matching funds); leverages existing conservation and protection programs; • Lead to greater landowner participation; deepens engagement with willing landowners; and, • Encourages partners to develop new technical and financial assistance options

For more information please contact Larry Dotson, AACOG Compatible Use Program at 210-835-7048, [email protected] or visit https://aacog.com/742/Sentinel-Landscape-Initiative

Committed Partner Organizations • Texas A&M University – Natural Resources Institute • US Fish & Wildlife Service – Southwest District • Hill Country Alliance • San Antonio Chamber of Commerce

Exploratory Partner Organizations • Compatible Lands Foundation • Texas National Guard • Great Springs Project • Bexar County Audubon Society • Comal County Conservation Alliance • Texas Parks & Wildlife Department • San Antonio River Authority • Cow Creek Groundwater Conservation District • Trinity Glen Rose Groundwater Conservation District • 11 additional ‘interested’ partners

Shared Conservation Equities within a Sentinel Landscape • Air Quality • Aquifer protection • Carbon Sequestration • Dark Skies • Farmland preservation • Flood mitigation • Game management • Military mission sustainment • Parks, trails & open spaces • Water basin protection • Wildlife and habitat protection o Golden Cheek Warbler o Karst Invertebrates o Monarch Butterfly

Strategy for Sentinel Landscape Our strategy is to create a consortium of organizations to pursue and achieve Sentinel Landscape Designation at the state and federal levels – currently there are 25 organizations participating to some degree. This conservation consortium collaborates to propose enabling legislation to the Texas Legislature to recognize a Sentinel Landscape around JBSA Camp Bullis. AACOG with assistance from its partners applies to the FCC for federal designation in 2021. Once achieved, the strategy shifts to focus on program collaboration within a designated landscape with all partners to maximize efforts.

For more information please contact Larry Dotson, AACOG Compatible Use Program at 210-835-7048, [email protected] or visit https://aacog.com/742/Sentinel-Landscape-Initiative

Camp Bullis Sentinel Landscape Consortium

Memorandum of Partnership

Promote Collaborative Resource Conservation and Protect Military Readiness

I. PURPOSE.

The purpose of this Memorandum of Partnership (MOP) is to signify the importance of landscape-scale natural resource conservation and protection of military readiness to the undersigned federal and state agencies and non-profit organizations; establish a regional framework for cooperation to promote effective conservation and land use compatibility efforts; and to formally recognize the Camp Bullis Sentinel Landscape Consortium and charge the group with certain responsibilities related to charting a “way forward” in 2020 and beyond.

II. BACKGROUND.

Each of the undersigned parties has a longstanding interest in and commitment to the conservation of natural resources in Central Texas. Protection of threatened and endangered species habitat, aquifer recharge, surface water quality and water basin protection, air quality, cultural and historic resource protection, preservation of soils, and promoting compatibility of land uses are all primary concerns of the parties involved. As federally mandated steward of conservation and environmental protection, Joint Base San Antonio – Camp Bullis equally shares longstanding interest and commitment to conservation of natural resources in the region. This shared interest and commitment are the essential components of the conservation landscape within a “Sentinel Landscape.” The ability to train military personnel units at Camp Bullis provides an essential contribution to the security of the United States as a whole, by providing a regional training ground for the Army, the Air Force, Special Operations Forces and the Texas National Guard. This is the sentinel component of a “Sentinel Landscape.” Additionally, Camp Bullis is a component of JBSA’s $41 billion economic input to the regional economy and State of Texas. Currently, the Alamo Area region is embarked on a Compatible Use Planning effort funded by the Office of Economic Adjustment within the Department of Defense to study the relationships between the resource interests listed above, military readiness, and the economic impacts of the military on the region. The results of this study will advise the work of the Camp Bullis Sentinel Landscape Consortium, and will be coordinated with other land use planning and resource conservation efforts throughout the region.

III. CHARGE TO CAMP BULLIS SENTINEL LANDSCAPE CONSORTIUM.

The Consortium is an informal, voluntary group that captures a long-standing history of resource conservation and support of the military. The parties to this MOP see significant

benefits in formally recognizing the Consortium, further encouraging continuation of its collaborative work, and charging it with the following responsibilities to be carried out in 2020 and beyond:

1. Identify Partners for Consortium and Compile a “Contributions Matrix”— Collaboration and communication is key to land use compatibility and resource conservation. The Consortium is to continue to identify partners and expand membership to the MOP. A part of this effort will be to understand the collective impacts the efforts of agencies/partners have on environmental protection, military readiness and natural resource conservation – a force multiplier effect for sustaining the military training capacity of Camp Bullis and sustaining the economic presence of JBSA. The Consortium will collect and maintain this information via a modified version of a “contributions matrix”, a spreadsheet used by other conservation initiatives, to identify land use compatibility and resource conservation efforts (see Attached contribution matrix template).

2. Identify Areas for Mutually Beneficial Collaboration — Information sharing is proven to be key to success within existing federally designated Sentinel Landscapes in Arizona, Florida, Georgia, Maryland, Minnesota, North Carolina, and Washington. The mapping team will provide spatial information to the Consortium to identify specific extent of a proposed Sentinel Landscape for federal and state consideration.

3. Host Meetings and Elevate Awareness — Develop an education and outreach program that targets other conservation organizations, private landowners, and military advocacy organizations to inform them about the benefits of a Sentinel Landscape approach to the region and invite their participation. Initially, this would include a tour of Camp Bullis for interested parties. Continued outreach will serve to elevate the awareness of political, business, landowner, and stakeholder leadership of the Sentinel Landscape initiative which also can serve to facilitate support at a regional/national level. The Consortium will continue to maintain contacts with these key contacts.

4. Advocate for Sentinel Landscape Designation — Collectively, the above actions provide the basis for developing a strategic plan to advocate for recognition of Sentinel Landscapes in Texas law and recognition of the Camp Bullis Sentinel Landscape by the Federal Sentinel Landscapes Coordinating Committee. The Consortium will explore steps to develop a plan to include the following key elements:

a) State Legislation – propose, seek sponsorship, and advocate for enabling legislation to be considered by the Texas Senate and House of Representatives. b) Federal Recognition – work with the Department of Defense, Department of Agriculture, and Department of Interior to inform the Sentinel Landscapes Coordinating Committee about the Consortium and seek their recognition of the initiative. c) Funding Support — Identification of funding sources and modes of delivery.

d) Organizational Structure — Develop a Charter and organizational structure to guide future activities.

The Consortium is recognized and authorized to undertake the following activities at the request of the undersigned parties. Periodic progress reports should be provided.

IV. RESPONSIBILITY OF PARTIES.

Each of the undersigned parties shall (A) identify and take full advantage of all reasonable and appropriate opportunities to support the conservation of resources and support of military readiness consistent with the agency’s or non-profit organization’s own mission and legal constraints, and (B) designate a representative to the Consortium and otherwise support the Consortium in carrying out its charge by providing expertise, advice, enthusiasm and to the extent possible, financial and in-kind resources.

V. PRINCIPAL CONTACTS.

The principal designated contacts for this MOP are:

• Larry Dotson, Alamo Area Council of Government • Dr. Roel Lopez, Texas A&M University, Natural Resources Institute • Daniel Oppenheimer, Hill Country Alliance • Allison Arnold, US Fish & Wildlife Service • Maxie Tirella, US Air Force, Joint Base San Antonio • Michael Waldrop, Executive Agent for Camp Bullis, 502d Airbase Wing, JBSA • Robin Howard, Texas Military Department • Lori Stinson, San Antonio Chamber of Commerce • Tim Woliver, City of San Antonio

VI. EFFECTIVE DATE, ADDITIONAL PARTIES AND OTHER AMENDMENTS.

This MOP takes effect when 6 or more parties have executed the document. Additional parties may be added upon approval of the then existing parties to the MOP. Other provisions of the MOP may only be amended by written consent of all the parties. Any party may terminate participation upon 30-days’ notice to all parties to the MOP.

VII. PARTIES TO THIS MEMORANDUM OF PARTNERSHIP.

The undersigned parties, through their duly authorized representatives, do herby enter into this Memorandum of Partnership on this the 8th day of October, 2020.

______

Board of Directors Meeting 22. Meeting Date: 08/26/2020 Title: InterLocal Agreement with the City of Seguin for FY 2021 Presented by: Sean Scott, Alamo Regional Transit Director

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to approve the continuation of the InterLocal Agreement (ILA) in the amount of $112,346 with the City of Seguin for FY2021 to continue operating the Connect Seguin Deviated Fixed Route. This item does not require a budget amendment. - Sean Scott

BACKGROUND/HISTORY: In April 2013, Alamo Regional Transit (ART) began conducting the Connect Seguin Deviated Fixed Route based on InterLocal Agreement approved December 2012 by the AACOG Board of Directors. This was requested by the citizens and elected officials in Seguin.

DISCUSSION: This route has proven to be effective in the City of Seguin. The interest and support from the City of Seguin has led to positive changes in the route. New marketing strategies should help increase the number of riders per day over the course of the next funding year. The cost for 2021 is $224,692, of which the City of Seguin will pay $112,346.

To fund the Connect Seguin Deviated Fixed Route, the City of Seguin pays for half of the identified expenses and AACOG pays for the other half. AACOG uses the fares collected by the drivers and 5311 rural transportation funds from TxDOT to fund its share of expenses.

Funds from TxDOT are based on a funding formula determined by performance, population, and land mass. TxDOT compares the different rural transit agencies to develop a benchmark and use that to judge performance. There is not a set amount per rider that can be determined by the formula; however, a change in ridership will reflect as a change in performance, which is why the ridership is so critical.

FINANCIAL IMPACT: This has been included in the 2020 budget. All drivers and buses are in place to continue this critical service.

STAFF RECOMMENDATION: Staff request approval and continuation of this ILA. Please contact Sean Scott at [email protected] or 210-362-5303 for questions on this item.

Attachments ILA for Connect Seguin SEVENTH AMENDMENT TO INTERLOCAL AGREEMENT FOR SEGUIN FIXED ROUTE

This Seventh Amendment to the Interlocal Agreement for Seguin Fixed Route (the “Agreement”) is hereby entered into by and between the City of Seguin (the “City”) and the Alamo Area Council of Governments (“AACOG”) from October 1, 2020 – September 30, 2021.

W I T N E S S E T H:

WHEREAS, the City and AACOG entered into that certain Interlocal Agreement for Seguin Fixed Route (“the Agreement”), dated December 5, 2012, in which the City agreed to provide a matching fund payment for a deviated fixed-route service to AACOG and AACOG agreed to provide a specified deviated fixed- route service; and

WHEREAS, the parties desire to amend and revise the Agreement as hereinafter set forth.

NOW, THEREFORE, the parties by mutually executing this Sixth Amendment agree that the Agreement is amended as follows:

1. Add to Section 3.1 a subsection “a” to read as follows: “a. “The City’s Financial Contribution for Fiscal Year 2021 shall be one hundred and twelve thousand, three hundred forty-six dollars and no cents ($112,346.00) and shall be due and payable in two payments on November 15, 2020 ($56,173.00) and April 15, 2021 ($56,173.00).”

IT IS HEREBY AGREED BY THE PARTIES HERETO, that with the exception of those terms and conditions specifically modified and amended herein, the herein referenced Agreement shall remain in full force and effect in all its terms and conditions.

EXECUTED the day and year first above written.

CITY OF SEGUIN: ALAMO AREA COUNCIL OF GOVERNMENTS:

By:______By:______Steve Parker Diane Rath City Manager Executive Director

Date: ______Date: ______

Board of Directors Meeting 23. Meeting Date: 08/26/2020 Title: InterLocal Agreement with Atascosa County for Route Bus Service Presented by: Sean Scott, Alamo Regional Transit Director

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to enter into an Inter Local Agreement (ILA) in the amount of $112,346 with Atascosa County to begin operations of a Deviated Fixed Route. This item will require a budget amendment. - Sean Scott

BACKGROUND/HISTORY: Witnessing the success of the Connect Seguin route in Guadalupe County and recognizing the potential impact this type of service could have for the people of Atascosa County, elected officials within the region, specifically Atascosa County and the communities of Pleasanton, Jourdanton and Poteet asked Alamo Regional Transit to begin designing a similar service that would serve all three communities, The interest and support from the communities in Atascosa county including the county itself has led to the design of the Atascosa Cowboy Connect route.

DISCUSSION: To fund the Cowboy Connect Deviated Fixed Route, We used the same cost structure as we did for the Connect Seguin Route. Atascosa County will pay for half of the total cost and AACOG will pay for the other half. AACOG will use fares collected from the route and 5311 rural transportation funds from TxDOT to fund its share of expenses. The total cost is $224,692, of which Atascosa County will pay $112,346.

FINANCIAL IMPACT: This has not been included in the 2020 budget so a budget amendment is needed. All drivers and buses are in place to Operate this critical service.

STAFF RECOMMENDATION: Staff request approval of this ILA. Please contact Sean Scott at [email protected] or 210-362-5303 for questions on this item.

Attachments Cowboy Connect THE STATE OF TEXAS *

* KNOW ALL MEN BY THESE PRESENTS:

COUNTY OF ATASCOSA *

INTERLOCAL TRANSPORTATION AGREEMENT

This agreement is made on the 24th day of August, 2020, by and between the County of Atascosa, a political subdivision of the State of Texas, hereinafter referred to as “Atascosa County” and the Alamo Area Council of Governments, hereinafter referred to as “AACOG”.

WHEREAS the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code authorizes units of local government to contract with one or more units of local government to perform government functions and services; and

WHEREAS, Atascosa County has entered into a fixed route public transportation service contract with multiple municipalities and may enter into such contracts with other municipalities; and

WHEREAS, this Interlocal Transportation Agreement, hereinafter referred to as “the Agreement”, for the provision of a fixed route public transportation service is entered into by and between AACOG and Atascosa County.

Article 1: Goods and Service

1.1 For the price and terms provided in Article 2 below, AACOG agrees to furnish Atascosa County with a public transportation fixed-route service per a published schedule developed by AACOG. The service will be open to the public and will operate (no less than 8 a.m. to 7 p.m., Monday through Friday, every week), and in addition AACOG will provide the following:

A. Capital Equipment (vehicles & bus stop/signage/poles);

B. Operating & administrative costs associated with the operations of a fixed-route transportation service;

C. ADA (complementary demand-response) curb-to-curb service; and

D. Driver training, marketing and other essentials related to the provision of public transportation.

1.2 Atascosa County will provide the following:

A. Input in the development of the routes, stops, transfer points; and B. Appropriate sites for and installation of bus stop signage with semmie seats and benches or shelters as they become available.

Article 2. Agreement Price and Payment Terms

2.1 Atascosa County agrees to compensate AACOG for the provision of a fixed-route transportation services for October 1, 2020 to September 30, 2021 in an amount not to exceed one hundred thousand, three hundred forty six dollars and no/cents ($_112,346.00_) in two payments on November 10th_ and March 10th_, under this Agreement. Atascosa County represents that its current revenues available on the effective date of this Agreement to make all payments required by this Agreement in addition the 2nd year budget from October 1, 2021 to September 30, 2022 of one hundred thousand, three hundred forty six dollars and no/cents ($_112,346.00_) will apply. The fee for the third and subsequent periods shall be negotiated annually and inserted by amendment prior to the end of the year two.

2.2 AACOG understands and agrees that Atascosa County has entered into separate contracts with multiple municipalities that will participate in the fixed-route transportation service where Atascosa County will be the collecting entity for all other political entities and will serve as the central administrative entity.

Article 3. Effective Date and Term of Agreement

3.1 It is anticipated that the initial period of operations will begin October 1, 2020 and run through September 30, 2021, unless sooner terminated under Article 7. The second period shall begin October 1, 2021 and run through September 30, 2022.

Article 4. Nondiscrimination and Equal Opportunity

4.1 Atascosa and Atascosa County shall not exclude anyone from participating under this Agreement, deny anyone benefits under this Agreement or otherwise unlawfully discriminate against anyone in carrying out this Agreement because of race, color, religion, sex, age, disability, veteran status, or national origin.

Article 5. Early Termination of Agreement

5.1 If either AACOG or Atascosa County breaches a material provision of this Agreement the other may notify the breaching party describing the breach and demanding corrective action be taken. The breaching party has five (5) business days from its receipt of the notice to correct the breach, or to begin and continue with reasonable diligence and in good faith to correct the breach. If the breach cannot be corrected within a reasonable time, despite the breaching party’s reasonable diligence and good faith effort to do so, the parties may agree to terminate this Agreement or either party may invoke the dispute resolution process of Article 6. 5.2 Termination for breach under paragraph 5.1 does not waive either party’s claim for damages resulting from the breach.

5.3 This Agreement may be terminated at any time either by AACOG or by Atascosa County, upon ninety (90) days written notice to the other party as its address in Section 7.2. Termination shall release each party from all prospective obligations of this Agreement. On termination of the contract, Atascosa County shall pay AACOG for all fees related to services property performed and associated costs incurred to the date of termination.

Article 6. Dispute Resolution

6.1 The parties desire to resolve disputes arising under this Agreement without litigation. Accordingly, if a dispute arises, the parties agree to attempt in good faith to resolve the dispute among themselves. To this end, the parties agree not to sue one another, except to enforce compliance with this Article 6, until they have exhausted the procedures set out in this Article.

6.2 At the written request of a party, each party shall appoint one representative to negotiate informally and in good faith, to resolve any dispute arising under the Agreement. The representatives appointed shall determine the location, format, frequency, and duration of the negotiations.

6.3 If the representatives cannot resolve the dispute within fifteen (15) calendar days after the first negotiation meeting, the parties agree to refer the dispute to a certified mediator for mediation in accordance with the Center’s mediation procedures. The mediation will be conducted by a mediator agreed to by the parties. Each party participating in the mediation shall pay one- half the cost of the mediation services.

6.4 Unless the dispute is for non-payment of funds due under the Agreement, the parties agree to continue performing their duties under the Agreement, which are unaffected by the dispute, during the negotiation and mediation process.

6.5 All terms of this Agreement are to be construed in accordance with the laws of the State of Texas.

Article 7. Notice to Parties

7.1 Notice to be effective under this Agreement must be in writing and received by the party against whom it is to operate. Notice is deemed received by a party as follows: (1) when it is delivered to the party personally; (2) on the date shown on the return receipt if mailed by registered or certified mail, return receipt requested, to the party’s address specified in paragraph 7.2 and signed on behalf of the party; or (3) three business days after its deposit in the United States mail, with first-class postage affixed, addressed to the party’s address specified n paragraph 7.2. 7.2 Atascosa County’s address is, 1 Courthouse Circle Dr., Ste. 206, Jourdanton, Texas 78026, Attention: County Judge. AACOG address is 8700 Tesoro Drive, Suite 700, San Antonio, Texas 78217, Attention: Executive Director.

8.3 A party may change its address by providing notice of the change in accordance with paragraph 8.1.

Article 8. Limitation of Liability

8.1 AACOG agrees to maintain all vehicle, liability and workers compensation insurance as legally required by the Texas Department of Transportation.

8.2 Damages: In no event shall AACOG be liable to Atascosa County for any indirect, special, incidental, punitive, or consequential damages, including, but not limited to, loss of profits, loss of business or other loss arising out or resulting from tills agreement even if AACOG has been advised of the possibility of such damages.

Article 9. Miscellaneous

9.1 Each individual signing this Agreement on behalf of a party warrants that he or she is legally authorized to do so and that the party is legally authorized to perform the obligations undertaken.

9.2 This Agreement states the entire agreement of the parties, and an amendment to it is not effective unless is writing and signed by both parties.

9.3 This Agreement is binding on and inures to the benefit of the parties’ successors in interest.

9.4 This Agreement is executed in duplicate originals.

9.5 The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity, legality or enforceability of any other provision of this Agreement.

EXECUTION

IN WITNESS WHEREOF, the parties hereto have signed or have caused their respective names to be signed and effective on the 26th day of August, 2020.

ATASCOSA COUNTY, TEXAS: ALAMO AREA COUNCIL OF GOVERNMENTS

______Robert L. Hurley Diane Rath County Judge, Atascosa County Texas Executive Director AACOG

ATTEST:

______County Clerk, Atascosa County, Texas

Board of Directors Meeting 24. Meeting Date: 08/26/2020 Title: Resolution Recognizing Drive Electric Week Presented by: Lyle Hufstetler, Natural Resources Project Coordinator

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation to adopt a Resolution recognizing September 26 - October 4, 2020, as Drive Electric Week in the AACOG Region. - Lyle Hufstetler

BACKGROUND/HISTORY: National Drive Electric Week was created and is coordinated nationally by Plug In America, the Sierra Club, and the Electric Auto Association. Since 2011, cities across the country have hosted National Drive Electric Week events, designed to provide information and resources on plug-in electric vehicles. A plug-in vehicle is a motor vehicle that is recharged from an external source of electricity and stored in rechargeable battery packs that power the vehicle. Plug-in electric vehicles emit no harmful pollutants such as smog, nitrogen oxides, or volatile organic compounds, thus contributing to cleaner air.

DISCUSSION: In honor of National Drive Electric Week, the Alamo Area Council Governments and the Alamo Area Clean Cities Coalition, partnering with the City of San Antonio Office of Sustainability, will be hosting a series of webinars in support of electric vehicles during National Drive Electric Week, from Saturday, September 26 through Sunday, October 4, 2020.

Due to the impacts of COVID-19, an in-person Drive Electric Day event will not be held.

FINANCIAL IMPACT: None

STAFF RECOMMENDATION: Staff recommends approval of the Resolution as presented. For questions, please contact Lyle Hufstetler, Clean Cities Coordinator, at [email protected] or by phone at 210-376-9901.

Attachments Drive Electric Week 2020 Resolution

A RESOLUTION RECOGNIZING SEPTEMBER 26 - OCTOBER 4, 2020 AS DRIVE ELECTRIC WEEK

WHEREAS, petroleum-fueled vehicles are responsible for as much as 39% of the San Antonio-New Braunfels Metropolitan Statistical Area’s locally-produced ozone, which is associated with lung irritation, respiratory distress, and aggravated asthma, particularly in children and elderly adults; and

WHEREAS, the transportation sector needs community support to promote adoption of clean energy technology, including plug-in electric vehicles, that reduces our dependence on foreign fuels and supports a healthy environment and economy; and

WHEREAS, the Alamo Area Council of Governments (AACOG) is dedicated to being a leader in the use of clean energy, establishing policies and programs that conserve energy, and promoting sustainability; and

WHEREAS, September 26 - October 4, 2020 has been designated as National Drive Electric Week throughout the United States of America to educate citizens about the benefits of plug-in electric vehicles and to promote their adoption;

NOW THEREFORE, BE IT RESOLVED that the Alamo Area Council of Governments hereby recognizes and proclaims September 26 - October 4, 2020 as “Drive Electric Week” in the region and calls upon all residents of this great area to join us in supporting the aims and goals of this worthwhile effort.

Passed and approved this 26th day of August, 2020.

______Robert L. Hurley Diane Rath County Judge, Atascosa County Executive Director AACOG Board of Directors AACOG Chairman

Board of Directors Meeting 25. Meeting Date: 08/26/2020 Title: Approval Letter for Proposed Municipal Solid Waste Facility Comal County Presented by: Christopher Moken, Resource Recovery Coordinator

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by Sharps Environmental Services, Inc. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a medical waste storage/transfer station to be located in Comal County. - Christopher Moken

BACKGROUND/HISTORY: The RRC acts as an advisory body to the AACOG BOD on issues relating to solid waste. One of the RRC's responsibilities is to review all new proposed MSW facilities within the AACOG 13-county region. Part of this review process includes a checklist that MSW facility applicants must complete. The RRC reviews this checklist along with additional information supplied by the applicant to determine if the proposed MSW facility complies with the AACOG RSWMP.

DISCUSSION: In early June, Sharps Environmental Services, Inc. contacted AACOG's Resource Recovery Program staff to request that the RRC review Sharps' plan to open a new MSW facility near New Braunfels, TX. On July 22nd, 2020, the RRC reviewed the checklist and supplemental information provided by Sharps. Additionally, representatives from Sharps answered questions asked by RRC members during the RRC's meeting. At the meeting, AACOG staff informed the RRC that the Comal County Judge and Comal County Commissioner from Precinct 3, Commissioner Webb, were notified about the proposed facility. Commissioner Webb spoke with representatives from Sharps and does not oppose the facility. The RRC concluded that the proposed new facility complies with the AACOG RSWMP and recommended that the AACOG BOD approve the submittal of a letter to TCEQ acknowledging compliance.

The exact location of the facility is 7760 N IH 35 New Braunfels, TX 78132. The completed checklist Sharps submitted is also attached as part of the Agenda Packet.

FINANCIAL IMPACT: This item does not require a budget amendment.

STAFF RECOMMENDATION: The RRC recommends that the AACOG BOD submit a letter to TCEQ acknowledging that Sharps Environmental Services, Inc. proposed MSW facility complies with the AACOG RSWMP. Any questions may be directed to Christopher Moken at (210) 323-0706 or [email protected]

Attachments Sharps MSW Review Checklist and Map Sharps MSW Land Use Map ALAMO AREA COUNCIL OF GOVERNMENTS SOLID WASTE PLAN CONFORMANCE CHECKLIST

Section 1: General Applicant Information

1.1 Applicant's Name: Sharps Environmental Services, Inc.

1.2 Location of proposed facility: 7760 N IH 35 New Braunfels, TX 78132

Nearest City: New Braunfels County: Comal

1.3 New facility or Amendment to current permit/registration. New Facility

1.4 Is this a permit or a registration application? Permit No. Registration No. 40311

1.5 What type of MSW facility is being registered or permitted? Type I Landfill Type IV AE Landfill Type I AE Landfill Type V Facility Type IV Landfill Other (please describe) X Describe "Other" below: Medical Waste Storage/Transfer Facility

1.6 What types of waste(s) will be accepted at your facility?

This Sharps medical waste storage and transfer facility will accept medical waste as defined in 30 TAC §326.3(23) (and may include treated and untreated special waste from health care-related facilities that is comprised of animal waste, bulk blood, bulk human blood, bulk human body fluids, microbiological waste, pathological waste, sharps, and other health care related items that come into contact with body fluids and/or blood).

1.6.1 Do you currently or plan to accept special or industrial waste? If so, which classes?

Yes. See 1.6

1.6.2 Do you currently or plan to accept any out-of-state waste? No.

If yes, what percentage of your waste stream will be from out-of-state (percentage)?

1.6.3 Do you currently accept or plan to accept any international waste?

No.

If yes, what % of your waste stream will be from international waste?

1.6.4 Do you currently or do you plan on accepting treatment plant sludge, treated septage or any other potentially odorous wastes?

No.

1.6.5 What entity or entities in the AACOG Region is this facility intended to serve?

Sources of wastes include surgical centers, doctor's offices and other medical facilities, nursing and rehab facilities, veterinary facilities, medical spas, dialysis centers, medical testing laboratories, and dental offices.

1.6.6 Does your facility have an operating or host agreement with any AACOG entity or entities? If so, please provide. If not, do you plan to enter into one?

To the best of our knowledge, we do not. Undetermined at this time if there is a need with any AACOG entity or entities. However, if there is a need for service, we could see the possibility of entering into an agreement.

1.6.7 If the proposed facility is other than a landfill, where will the stored or processed wastes be taken for disposal?

The wastes will be taken to the Sharps Environmental Services, Inc. treatment facility located at 1544 NE Loop Carthage, TX 75633 or other appropriate facilities that are permitted to receive the wastes.

Section 2: Regional Goal Conformance

Please provide information as to how your proposed facility will help to support or conform with the goals and objectives of AACOG's Regional Solid Waste Management Plan.

Goal #2: Improve the recovery of landscape resources

Objective 2C: Promote Clean Up Events for illegal dumpsites through public and private partnerships

2.1.1 Do you plan to participate in any public/private partnerships to share the cost burden of clean-up events?

Currently not at this time. However, Sharps Environmental Services, Inc. is involved and supports its local communities. Once the facility is fully staffed and underway, Sharps is committed to supporting the efforts of our local community.

If yes, please describe:

2.1.2 Do you plan to provide sponsorship for community clean-up events? (e.g., provide roll- off containers at no cost or at significantly reduced costs?)

Due to the nature of our business, we are not certain of the type of resources we could provide since our waste types are specific. However, Sharps is will be supportive of our local community efforts.

If yes, please describe:

Due to the nature of our business, the general public does not have access to the facility.

2.1.4 What plans do you have to help curtail illegal dumping in the vicinity of the proposed facility?

Our facility plans include a key component in the operations that could help mitigate illegal dumping in the vicinity and that is with the use of a surveillance system. In our experience, areas that have surveillance systems will deter unwanted acts.

2.1.5 As part of your operating plan, will you accept waste from locally sponsored litter and illegal dumping clean-up projects at no cost or at significantly reduced costs?

Again, due to the nature of our business, we are not certain there would be a need for this since our waste types are specific. However, Sharps will be supportive in our local community efforts.

If yes, please explain: RECYCLING

Goal #1: Provide for recovery of material resources by emphasizing reuse, reduction (waste minimization) and recycling

Goal #3: Maintain proper and safe disposal of remaining waste with adequate landfill capacities and promotion of the development of alternative technologies which are economically feasible.

2.2.1 What are your plans for managing yard waste and brush? Please explain in detail.

Sharps does not deal with yard waste and brush. 2.2.2 Will any of the following items be diverted for recycling or reuse? Sharps does not deal with any of the waste types below.

Electronics Yard waste & brush White Goods Scrap Metal Construction/Demolition Debris Other (please describe)

2.2.3 If applicable, how will your facility manage scrap/used tires? Please explain in detail.

N/A.

2.2.4 If the proposed facility is other than a landfill, what, if any, type of measures will be taken to minimize, reduce, or recycle the waste before it is hauled off for disposal?

N/A.

LAND USE

Multiple local governments can be impacted by your facility location. Written notice of your proposed facility must be sent to all impacted jurisdictions within one mile of the proposed facility. The notices must be sent by return receipt mail and copies of the receipt must be furnished with your checklist as well as any written comments received. Phone call, or email responses to your notice should also be reported with the following information; names of caller and comment. Emailed responses should be attached to your checklist. Send your notice to the elected officials of the impacted jurisdictions, both city and county (city council member and county commissioner/county judge) and also to the chief officer of the other impacted local governments.

Please consult with the Resource Recovery Manager for other local governments that need to receive your information.

2.3.0 Is the site of your proposed facility subject to zoning or siting restrictions by federal, state or local governments?

Yes.

2.3.1 If yes, with which government zoning or siting standards will this facility have to comply? Attach documentation from the zoning or siting entity indicating that the proposed facility is in compliance with the standards.

The facility will be governed by the Texas Commission on Environmental Quality. The registration application has been submitted in accordance with Title 30 of the Texas Administrative Code (TAC) Chapter 326.

2.3.2 Describe the current land use within 1 (one) mile of the proposed facility site. Please provide map(s) of the area. Please identify environmentally sensitive features or recognized historic areas.

Surrounding land use information is included on the Land Use Map presented as Attachment 3. Land uses within one mile is predominately pasture (agricultural) and rural acreage with some commercial activity along the interstate. There are some scattered residential uses within one mile. Land uses immediately adjacent to the facility include Barrier Reef Pool & Spa to the west, LKQ Central Texas automotive recycling facility, and undeveloped pastureland to the east and south. The proposed facility medical waste transfer activity takes place entirely within the confines of the secured warehouse. There is no treatment or disposal of medical waste onsite. As such, it is not likely for the facility to have impacts on the adjacent communities, property owners, or individuals, and it is not anticipated that the proposed medical waste transfer station will adversely impact human health or the environment within a one-mile radius.

As indicated on the Land Use Map (Attachment 3), the types and number of land uses within one mile of the proposed facility include: cemetery (1), commercial (45), residential (48), and agricultural (18). One of the commercial land uses is the Spring Loaded Trampoline Park located approximately 0.85 miles to the southwest of the facility. There are no schools, hospitals, churches, or retirement and nursing centers within one mile of the proposed facility.

2.3.3 How will the proposed facility be built and operated to correspond with the way the adjacent property is currently being used?

Medical waste transfer and storage operations will be conducted inside of an existing 15,000 sq. ft. heavy industrial warehouse. The heavy industrial warehouse is constructed of large span steel H beams and steel columns located on a reinforced concrete slab. Packaged waste, palletized or non- palletized, that enters the facility will sit directly on the reinforced concrete slab-on-grade foundation.

Waste received at the facility will have been previously packaged in accordance with the requirements of Subchapter B of 30 TAC 326. Subchapter B requires the primary medical waste container to be placed by the generator inside an outer container that is rigid, leak resistant, impervious to moisture, of sufficient strength to prevent tearing and bursting under normal conditions of use and handling, and sealed to prevent leakage. Proposed operations do not generate any waste streams and therefore do not require onsite or offsite wastewater transfer or treatment. Unloading and material transfers will be done inside a securely enclosed (lock and key) 15,000 square foot building. Waste may be stored as well as transferred from vehicle to vehicle. Due to the nature of the operation spill or leaks are not anticipated from facility operations and are expected to be minimal. However, in the event of a spill, absorbent materials will be used to contain and remove spilled materials if necessary. Such materials will then be handled, packaged, and managed as medical waste.

2.3.4 Will vehicular traffic into and out of the proposed facility disrupt or impact the area's existing traffic patterns? Please explain.

No. Please see link as well as data collected from The Texas Department of Transportation. Source:Texas Department of Transportation Statewide Planning Map https://www.txdot.gov/apps/statewide_mapping/StatewidePlanningMap.html

2.3.5 What measures are you taking to ensure your facility's truck traffic will not damage the surrounding road network?

Anticipated traffic and the types of equipment used for the operations, are similar or less in capacities than what is being currently operated in the area before the operation commencing. Sharps ensures preventative maintenance is conducted per manufacturers specifications which will ensure the equipment utilized does not adversely impact the surrounding road network.

2.3.6 Are there any plats on file in the state or local government offices for development within one mile of the proposed facility? If so, please describe and provide contact information.

None have been noted by P.E.

2.3.7 Does any entity or entities in the AACOG region have proposed long term development plans or initiatives for the proposed site or expansion area? If so, how does your proposal mesh with such plans or initiatives

None have been noted by P.E.

APPEARANCE

2.4.1 If the proposed facility is a landfill, what will be the maximum fill height of the facility? (Please provide a final contour map of the proposed facility) N/A Feet above grade

2.4.2 How high will the footprint allow the fill height to be? N/A Feet above grade

2.4.3 When the maximum fill height is reached, how will the facility compare to surrounding elevation features (surrounding meaning, "two-miles from the facility's boundaries")? N/A

2.4.4 Will this be the most prominent elevation feature within a 2-mile radius? Please explain. N/A

2.4.5 What provisions are in your plan to prevent nuisance litter; either blowing from your facility or from vehicles in route to your facility?

The facility operations will be conducted indoors within the warehouse building and will be screened from the public. Litter will not be permitted to leave the operations of the building or vehicles since all wastes are prepackaged prior to collection, remain in fully enclosed vehicles that remained locked unless loading or unloading activities are taking place, and are unloaded only within the interior of the building. 2.4.6 What landscaping measures will you implement on or around the facility to make it aesthetically acceptable? (Please attach any landscaping plans.)

No landscaping plans currently other than to maintain current yard growth. The facility sits back away from the main entrance in a manner that visibility from the public is greatly limited.

OPERATION

2.5.1 Do you have any plans to use Alternate Daily Cover materials or other space-saving measures? N/A

If Yes, please explain:

2.5.2 What plans do you have beyond any minimum requirements to keep the vicinity free of trash, odor and any other nuisances related to your operation?

The facility operations will be conducted indoors within the warehouse building and will be screened from the public. Due to the isolated location of the warehouse, the generation of noise and other nuisance are not anticipated at the project site. The delivery of the packages are scheduled in advance, and the transfer station will not be open to the public. Harris LnNathan Legend

Y C o re rk ek Facility Boundary R d Old Bastrop Rd N Ih 35 One Mile Radius Land Use Classification FM 1102 York Creek N Ih 35 Cemetery Cemetery E

Watson Ln W Commercial

Pasture

Residential

Rural Acres

29.779333N, 98.032922W Unknown

d R k e Source: Comal County Appraisal 35 re ¦¨§ C y e District parcel data, May 2020 n a C 35 ¦¨§ Herber 29.778486N, 98.032944W

e d R m

c A One Mile Radius

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PROJECT NO: SHAR20001

ATTACHMENT 3 FILE NO. Land Use.mxd LAND USE MAP DATE: MAY 2020 Printed By: lauri on 5/13/2020, 17:06 PM 17:06 5/13/2020, lauri on By: Printed J:\Prj\Sharps Inc\Land Use.mxd Inc\Land J:\Prj\Sharps

Board of Directors Meeting 26. Meeting Date: 08/26/2020 Title: Approval Letter for Proposed Municipal Solid Waste Facility Bexar County Presented by: Christopher Moken, Resource Recovery Coordinator

AGENDA ITEM DESCRIPTION: Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to submit a letter to TCEQ acknowledging that the proposed Municipal Solid Waste (MSW) facility by TexMed Consulting, LLC. complies with the AACOG Regional Solid Waste Management Plan (RSWMP). The facility is a Type V medical waste processing facility to be located in Bexar County. - Christopher Moken

DISCUSSION: In late June, TexMed Consulting, LLC contacted AACOG's Resource Recovery Program staff to request that the RRC review TexMed's plan to open a new MSW facility near San Antonio, TX. On July 22nd, 2020, the RRC reviewed the checklist and supplemental information provided by TexMed. Additionally, representatives from TexMed answered questions asked by RRC members during the RRC's meeting. At the meeting, AACOG staff informed the RRC that the Bexar County Judge and Bexar County Commissioner from Precinct 4, Commissioner Calvert, were notified about the proposed facility. The RRC concluded that the proposed new facility complies with the AACOG RSWMP and recommended that the AACOG BOD approve the submittal of a letter to TCEQ acknowledging compliance contingent on AACOG first receiving a favorable response from the Bexar County Judge and/or the Bexar County Commissioner for Precinct 4 ensuring that local government has no concerns about the proposed facilities.

The exact location of the facility is 7250 FM 1346, San Antonio, TX 78220. The completed checklist and site maps TexMed submitted are also attached as part of the Agenda Packet.

FINANCIAL IMPACT: This item does not require a budget amendment.

STAFF RECOMMENDATION: The RRC recommends that the AACOG BOD submit a letter to TCEQ acknowledging that TexMed Consulting, LLC proposed MSW facility complies with the AACOG RSWMP. Any questions may be directed to Christopher Moken at (210) 323-0706 or [email protected]

Attachments TexMed MSW Review Checklist TexMed MSW Facility Access Map TexMed MSW Land Use Map MSW Facility City Limits Map

ALAMO AREA COUNCIL OF GOVERNMENTS SOLID WASTE PLAN CONFORMANCE CHECKLIST

Section 1: General Applicant Information

1.1 Applicant's Name: TexMed Consulting, LLC

1.2 Location of proposed facility: 7250 FM 1346, San Antonio, TX 78220

Nearest City: San Antonio County: Bexar

1.3 New facility or Amendment to current permit/registration.

1.4 Is this a permit or a registration application? Permit No. Registration No. TBD

1.5 What type of MSW facility is being registered or permitted? Type I Landfill Type IV AE Landfill Type I AE Landfill Type V Facility Type IV Landfill Other (please describe) Describe "Other" below:

1.6 What types of waste(s) will be accepted at your facility? Medical waste, as defined in 30 TAC §326.3(23), trace chemotherapeutic waste, non- hazardous pharmaceutical waste, and other healthcare-related items that have come into contact with medical waste.

1.6.1 Do you currently or plan to accept special or industrial waste? If so, which classes? Yes, medical waste, regulated under 30 TAC §326.

1.6.2 Do you currently or plan to accept any out-of-state waste? If yes, what percentage of your waste stream will be from out-of-state (percentage)? Yes, projected less than 10% and likely only occasionally.

1.6.3 Do you currently accept or plan to accept any international waste? If yes, what % of your waste stream will be from international waste? No. International wastes are not anticipated.

1.6.4 Do you currently or do you plan on accepting treatment plant sludge, treated septage or any other potentially odorous wastes? No

1.6.5 What entity or entities in the AACOG Region is this facility intended to serve? Health care-related facilities, as listed in 25 TAC §1.134(b). 1.6.6 Does your facility have an operating or host agreement with any AACOG entity or entities? If so, please provide. If not, do you plan to enter into one?

No. Not currently.

1.6.7 If the proposed facility is other than a landfill, where will the stored or processed wastes be taken for disposal?

Treated medical waste and on-site generated waste will be transferred and disposed of at TCEQ-authorized disposal facilities, such as a landfill.

Section 2: Regional Goal Conformance

Please provide information as to how your proposed facility will help to support or conform with the goals and objectives of AACOG's Regional Solid Waste Management Plan.

Goal #2: Improve the recovery of landscape resources

Objective 2C: Promote Clean Up Events for illegal dumpsites through public and private partnerships

2.1.1 Do you plan to participate in any public/private partnerships to share the cost burden of clean-up events?

If yes, please describe: Yes, the owner/operator of the proposed facility is willing to participate in such partnerships and work with local, state, and private charitable entities to ensure the proper management of wastes in the region.

2.1.2 Do you plan to provide sponsorship for community clean-up events? (e.g., provide roll- off containers at no cost or at significantly reduced costs?)

If yes, please describe: Yes, owner/operator is willing to provide such sponsorship and work with local, state, and private charitable entities to ensure the proper management of wastes in the region.

2.1.3 What measures do you plan to take to make your facility accessible to the general public? (e.g., citizens collection station, inclement weather plan, posted fee scales, map availability, public advertising methods, etc.) The owner/operator has requested in their application that the facility be able to accept household exempt waste compatible with the facilities authorization from members of the community during specified hours and days of the week. This is an effort to divert untreated medical waste that would otherwise be disposed in a landfill and to prevent illegal dumping in the region of the proposed facility.

2.1.4 What plans do you have to help curtail illegal dumping in the vicinity of the proposed facility? Please see above response.

2.1.5 As part of your operating plan, will you accept waste from locally sponsored litter and illegal dumping clean-up projects at no cost or at significantly reduced costs?

If yes, please explain: Yes, the owner/operator is willing to provide services to the community that may include accepting waste from locally sponsored litter and illegal dumping clean-up projects. Services may include processing and storage of illegally dumped waste that are compatible with the facilities operations. RECYCLING

Goal #1: Provide for recovery of material resources by emphasizing reuse, reduction (waste minimization) and recycling

Goal #3: Maintain proper and safe disposal of remaining waste with adequate landfill capacities and promotion of the development of alternative technologies which are economically feasible.

2.2.1 What are your plans for managing yard waste and brush? Please explain in detail. Not applicable. The facility has not requested the acceptance of yard waste and brush as they are not compatible with the facilities operations. 2.2.2 Will any of the following items be diverted for recycling or reuse? Electronics Yard waste & brush White Goods Scrap Metal Construction/Demolition Debris Other (please describe) The owner/operator has requested the acceptance of reusable sharps containers that will be cleaned at the proposed facility and subsequently returned to the generator for reuse, reducing the amount of waste going to landfills.

2.2.3 If applicable, how will your facility manage scrap/used tires? Please explain in detail. Not applicable.

2.2.4 If the proposed facility is other than a landfill, what, if any, type of measures will be taken to minimize, reduce, or recycle the waste before it is hauled off for disposal? The cleaning of reusable sharps containers will divert this product from landfill disposal. The medical waste processing equipment to be used will significantly reduce the volume of the waste through maceration. This will allow more waste to be transported to an authorized disposal facility in less trips and will reduce the landfill volumes needed to dispose of the waste.

LAND USE

Please consult with the Resource Recovery Manager for other local governments that need to receive your information.

2.3.0 Is the site of your proposed facility subject to zoning or siting restrictions by federal, state or local governments? No, the proposed facility will be located in the extraterritorial jurisdiction of the City of San Antonio and is not subject to zoning or siting restrictions.

To the North: Commercial, residential, agricultural, and industrial land uses.

To the South: Agricultural, residential, and commercial land uses.

To the East: Industrial, agricultural, and commercial land uses.

To the West: Residential, industrial, and commercial land uses.

No historic areas were identified during the review process. Environmentally sensitive features such as wetlands and floodplains are identified on attachments of the registration application. The proposed facility will not impact any historic areas or environmentally sensitive features.

2.3.3 How will the proposed facility be built and operated to correspond with the way the adjacent property is currently being used? The adjacent property to the east is currently used for industrial operations, which conform with the facility’s intended use. Land use to the north is commercial and to the west is residential. Land use to the south is agricultural/residential.

2.3.4 Will vehicular traffic into and out of the proposed facility disrupt or impact the area's existing traffic patterns? Please explain. Traffic from the proposed facility is estimated to be 24 vehicles per day. The proposed facility’s existing entrance is designed to allow vehicles to exit the roadway completely upon entering which will eliminate roadway blockages. This volume of vehicles is not expected to change current traffic patterns or road configurations.

2.3.5 What measures are you taking to ensure your facility's truck traffic will not damage the surrounding road network? The owner/operator has coordinated with Texas Department of Transportation (TxDOT) regarding their proposed activities. All access roads are capable of handling the size and volumes of vehicles that will be associated with the proposed facility. The primary access road, FM 1346, recorded an annual average daily traffic (AADT) traffic count of 4,648 vehicles in 2018, as reported by TxDOT.

2.3.6 Are there any plats on file in the state or local government offices for development within one mile of the proposed facility? If so, please describe and provide contact information. Yes, there is proposed residential development approximately 0.95 miles to the northwest of the facility. Contact information from Bexar County Appraisal District website: LENNAR HOMES OF TEXAS LAND & CONSTRUCTION LTD, 1922 DRY CREEK WAY STE 101, SAN ANTONIO, TX 78259-1840

APPEARANCE

2.4.1 If the proposed facility is a landfill, what will be the maximum fill height of the facility? (Please provide a final contour map of the proposed facility) NA Feet above grade

2.4.2 How high will the footprint allow the fill height to be? NA Feet above grade

2.4.3 When the maximum fill height is reached, how will the facility compare to surrounding elevation features (surrounding meaning, "two-miles from the facility's boundaries")? NA

2.4.4 Will this be the most prominent elevation feature within a 2-mile radius? Please explain. No, the existing structure on the property is similar height to surrounding structures.

2.4.5 What provisions are in your plan to prevent nuisance litter; either blowing from your facility or from vehicles in route to your facility? All processing and storage operations will be conducted indoors or inside of enclosed trailers or covered roll off containers. Any nuisance litter generated from the facility will be managed as soon as it is noticed. 2.4.6 What landscaping measures will you implement on or around the facility to make it aesthetically acceptable? (Please attach any landscaping plans.) Visual screening is currently in place along the eastern and western fences. Operations will be conducted indoors or in enclosed containers and will not considerably change the existing appearance of the facility. Activities occurring outside, such as incoming and outgoing vehicles will be consistent with previous activities conducted at the site.

OPERATION

2.5.1 Do you have any plans to use Alternate Daily Cover materials or other space-saving measures? NA

If Yes, please explain:

2.5.2 What plans do you have beyond any minimum requirements to keep the vicinity free of trash, odor and any other nuisances related to your operation? Any litter or trash generated from the facility, as well as windblown trash from offsite sources that enter the facility, will be collected and managed daily.

Below is an image showing the location of the proposed medical waste processing facility to be located in Bexar County. The black line indicates the city limits of San Antonio, TX and the yellow circle indicates the location of the proposed facility. As can be seen, the facility is located just outside the city limits. You can also see how the yellow circle is outside the city limits of China Grove, indicated by the tan colored area at the center of the picture. This data was pulled from the City of San Antonio’s One Stop Map web portal.