Association of Heads of Independent Girls’

IGSSA Cross Country Carnival

Held at Frensham Range Rd,

Friday 17 May 2019

Walk the Course 8.30 am Races 9:30 am – 1:30 pm (These times are approximate)

Risk Warning (Under Section 5M of Civil Liability Act 2002) On Behalf of AHIGS and participating AHIGS Member Schools listed below: Ravenswood MLC School Brigidine College Monte Sant’ Angelo Canberra Girls Grammar Mount St Benedict SCEGGS Darlinghurst School New England Girls School Stella Maris College Frensham OLMC Parramatta St Catherine’s School Kambala PLC Armidale St Patrick's College Kincoppal-Rose Bay PLC St Vincent’s College Pymble Ladies’ College Tangara School Queenwood Tara Wenona Cross Country Carnival 2019

AHIGS and its members’ schools organises many individual and team sporting activities during the course of a year. Students participating in these sporting activities take part in practice and in competitions. AHIGS and its members’ schools expect students to take responsibility for their own safety by wearing compulsory safety equipment, by thinking carefully about the use of safety equipment that is highly recommended and by behaving in a safe and responsible manner towards team members, opponents, spectators, officials, property and grounds. AHIGS and its members’ schools also expect parents, spectators and other participants to behave in a safe and responsible manner, to comply with the IGSSA Code of Conduct and to set a good example for the girls. While AHIGS and its members’ schools take measures to make the Cross Country Carnival as safe as reasonably possible for participants, there is a risk that students can be injured and suffer loss (including financial loss) and damage as a result of their participation in these sporting activities, whether at training or in actual events. Parents, spectators and officials could also be injured or suffer loss. Such injury can occur while the student is engaging in or watching the Cross Country Carnival, or travelling to and from the event. The injury may result from a student's actions, the actions of others, the state of the premises or equipment failure. In particular, injury at Cross Country Carnivals may result from slipping and falling, collisions with equipment and/or other participants, exposure to sun or being inadequately trained and/or prepared for the event. On some occasions, an injury can be serious (such as torn ligaments, dislocations, back injuries, concussion or broken bones). In very rare cases an injury can be life threatening or result in permanent disability. If a student has a pre-existing injury, participating in a sporting activity could result in an exacerbation of that injury. Students could also suffer loss as a result of their personal property being lost, stolen, damaged or destroyed.

AHIGS-IGSSA Standing Committee

AHIGS President Mrs Susan Middlebrook, Tara

AHIGS Treasurer Ms Elizabeth Stone, Queenwood

Committee Mrs Maryanne Davis, Danebank Ms Julie Gillick, Frensham Mrs Anne Johnstone, Ravenswood Mrs Megan Krimmer, Abbotsleigh Ms Lisa Moloney, MLC School Mr Stuart Hanrahan, Ascham Ms Kate Howitt, Abbotsleigh Ms Sonia Berry, AHIGS Executive Officer Ms Jocelyn Bruce, AHIGS Acting Director of Sport Mr Paul Brotherson, AHIGS Sports Coordinator

IGSSA Cross Country Convener Cameron Morrissey, PLC Sydney

Committee 1 representative from each competing school

Special Thanks The AHIGS – IGSSA office would like to acknowledge the continued support from Frensham, who again host our Cross Country Carnival. In particular we would like to mention the support and work done by Ms Julie Gillick (Head of Frensham), Mr Geoff Marsh (Deputy Head) and Ms Erin Gray (Head of Sport) who along with their staff, students and parents ensure that it is an enjoyable event each year.

We would also like to thank Multisport for their timing services.

2019 Cross Country Program Page 3 of 10 Updated 14 May 2019 IGSSA Cross Country Point Score The first three competitors per school are used to calculate the team’s point score. If a school has no runners, or only 1 or 2 runners, they are awarded the last place + one to make up the result. E.g. 60 runners in race then a school with no runners would be allocated 3 X 61 points = 180; a school with 2 runners would get 61 + the place points for the girls that finished. The team with the lowest points is the winner for that particular age group.

Medals and Trophies Medals Medals will be presented on the day to the following:  Individuals placing 1st, 2nd & 3rd  Teams placing 1st, 2nd & 3rd (calculated from the highest 3 individual placings from that school). Trophies All trophies are to be returned on the day of the carnival – CLEANED and ENGRAVED. Champion School Abbotsleigh Most Improved School Loreto Kirribilli (Donated by St Catherine’s School) Most Improved School: The school who improves their position in the final point score by the most places. If two schools are equal, then the school who has improved by the most points will be awarded the trophy. Overall Champion School: The school who receives the lowest point score based on the results from all age groups will be awarded the Champion School trophy.

2019 Cross Country Order of Events 8.30 am Walk the Course 9.30 am 11-12 Years 3km 10.00 am 13 Years 3km 10.30 am 14 Years 4km 11.00 am 15 Years 4km 11.30 am 16 Years 4km 12.00 noon 17 Years 4km 12.30 pm 18-19 Years 6km 1.30 pm Finish All times are approximate and may be altered slightly on the day if running ahead or behind schedule.

2019 Cross Country Program Page 4 of 10 Updated 14 May 2019 Cross Country Rules & Guidelines Venue: , Range Rd, Mittagong. Take Mittagong turn off from freeway. Turn left opposite Melrose Motel where there is a sign to Frensham. Cross the railway bridge into Range Rd. Parking is available in Range Rd. Duties: See separate officials duty list Eligibility: Athletes may only enter and run in their correct age group. Age: As at December 31 of that year. Sections: Each school may enter up to 8 girls per section. All athletes must run in the correct age group. Approximate Timing: All times are approximate and may be altered on the day if running ahead or behind schedule. 8.30 am Walk the Course 9.30 am 11-12 Years 3km 10.00 am 13 Years 3km 10.30 am 14 Years 4km 11.00 am 15 Years 4km 11.30 am 16 Years 4km 12.00 noon 17 Years 4km 12.30 pm 18-19 Years 6km 1.30 pm Finish Entry Changes: Team changes only to be submitted on the “In / Out change sheet” by the Tuesday of the week of the carnival. From then, until the day of the carnival, only 1 change can be made prior to 8am, accompanied by a letter / email from the Head of Sport (ASAP). General Information  All girls are to compete in their regulation school athletics uniform.  Girls must report to the Marshall 10 minutes prior to event.  Each girl will be issued with a unique timing bib which she must attach to the front of her running shirt with the included pins.

 All girls must run in their correct age group.

 No spikes are to be worn.

 No iPods or similar are to be used during the event. All competitors are expected to know the IGSSA course. Each competitor must walk the course in the morning and speak to school staff if any part of the course appears unclear. No special consideration for the carnival point score, or IGSSA representative team, will be given to girls who run the wrong course. Start Line Management Each school is allocated a start line position for each age group. The starting positions are rotated for each age group and each year of competition.

2019 Cross Country Program Page 5 of 10 Updated 14 May 2019 Finish Line Management There will be timing mats at the finish line that officially record the time of the athlete as they pass over the finish line. Their time is not recorded until they pass the finish line. Official finishing places are determined by the timing system. A ticket is also given as to each competitor as they finish. This is an unofficial finishing place and a guide only to the athlete as to their placing. Athletes should retain their finishing ticket as a back up to the timing system. Athletes are to leave the finish area as soon as possible after they have finished the race to keep the finish area free. Results The first three competitors per school are used to calculate the team’s point score. If a school has no runners, or only 1 or 2 runners, they are awarded the last place + one to make up the result. E.g. 60 runners in race then a school with no runners would be allocated 3 X 61 points = 183; a school with 2 runners would get 61 + the place points for the girls that finished. The team with the lowest points is the winner for that particular age group. An overall School point score will be tallied. The school with the lowest point score will be awarded the Champion School trophy. Protests Any protest must be lodged in writing immediately after the race. Protests may only be lodged by Directors of Sport. All protests will be heard by the AHIGS Sports Staff, the IGSSA Cross Country Convener and Director of Sport from the school involved. The decision will be made during the carnival. Representative Team In 2019, the IGSSA Representative Cross Country team will be selected post event. Placing in the first eligible 15 does not guarantee automatic selection in the team. The top two eligible teams per age group (consisting of 4 athletes) will be selected into the IGSSA team for the CIS Carnival (see AHIGS – IGSSA Representative Sport Policy). NSWCIS Cross Country Carnival will be held at Sydney Motorsport Park, Eastern Creek on 13 June 2019. The Representative Team Managers are:  Lisa Thompson, SCEGGS Darlinghurst  Jacinta Jacobs, St Vincent’s College  Kate Hoare, Danebank Multi-Class Athletes IGSSA does not run a multi-class event however we do support multi-class entries into the NSW CIS Carnival. Any school with appropriate multi-class athletes are to nominate them direct to IGSSA to be put forward to CIS. Safety Schools are expected to take precautions to ensure the safety of all competitors. Each school is expected to bring their own first aid kit and deal with minor injuries. All competitors must be fit and well prepared for this event. This is not a social event that girls can just turn up to for fun. It is a selection carnival for the NSWCIS Championships and always attracts a high level of talent within our association. Girls who are carrying significant injuries will not be allowed to compete. The nurses will not be available to do any sports strapping on pre-existing injuries.

2019 Cross Country Program Page 6 of 10 Updated 14 May 2019 If a competitor has been ill in the week leading up to the carnival, her school should not allow her to compete e.g. viral infection. Students that use asthma puffers or epi-pens should have them with them. Students should provide their own strapping if required. All competitors are responsible for their own pre-race medication. Parking Large Buses:  Parking in Stanley St – enter at corner of Vernon St.  Park on either side of Stanley St – as directed  Railway bridge in Range Rd is limited to 5 tonnes – please use following route:  Go through Mittagong via main street taking left fork at clock in centre  At lights on corner of Bessemer St (McDonalds on right far corner) – turn left, then under railway bridge, left into Railway Pde and right into Stanley St

Please note (and make sure the bus drivers are aware):  Do not approach using Range Rd – there is no parking or unloading in Range Rd  Toilet facilities for drivers will be available where buses are parked  Buses cannot leave once parked  Any buses needing to refill after delivering passengers will need to stop in Vernon St and then come back to park in Stanley St

Mini buses and official cars (only)  Enter via Range Rd entrance to Frensham Pool.  Do not park at the Pool – use designated sport parking area on far side of courts

Parents and spectators  Should park on the streets around the school (not range road).  Please do not park at the pool

2019 Cross Country Program Page 7 of 10 Updated 14 May 2019 2019 Cross Country Duty Descriptions and Allocations All Officials  Must report to the IGSSA tent by 8am to sign on and receive safety vest which MUST be worn at all time  Check point staff to provide IGSSA convener with mobile phone number Position Description: CHECKPOINT OFFICIAL (12) The checkpoint personnel are responsible for ensuring the competitors run in the correct direction and injured or sick competitors are attended to and recorders advised of any withdrawals. They are equipped with a walkie talkie. Pack up your area at the end of the last race relevant to your area – cones, signs, bunting – take to nearest road access ** Require their own chair, be dressed for all weather conditions (umbrella & sun screen / hat) and have their own refreshments. Position Description: STARTER (1) Responsible to starting all races. The starter must use appropriate starting equipment and all safety consideration must be taken. Position Description: ANNOUNCER (1) The announcer is to make general announcements about the carnival throughout the day. Position Description: START MARSHAL (2) Responsible for assembling athletes before the start of an event. Ensuring all competitors start from behind the start line and in the allocated area and counting the number of starters. Position Description: PLACE JUDGE (3) Responsible for handing unofficial place tickets (raffle tickets) to competitors in the order they finish and ensuring the finish chute is managed well. Position Description: FINISH MARSHAL (5) Finish marshals are to manage the finish area and clear the finish line. Direct the movement of competitors from the finish line. They provide first aid support where required and hold place tickets for injured or distressed athletes who have finished and collapse. Position Description: TIMEKEEPER (2) Responsible for the backup timing of each race and/or assisting the official timekeeping provide by Multisport . They are situated at the finish chute. Position Description: RECORDER (1) The recorder is responsible for the recording of competitor places for each race and are situated in the IGSSA tent. Recorder - Withdrawals (1) - recording withdrawals and advising Multisport  advising schools of injuries and non finishing athletes  liaising with nursing staff, checkpoint officials (via walkie talkie) schools and recorders to deal with injuries and withdrawals Position Description: FIRST AID RECORDER (1) Responsible for documenting and recording any first aid administered during the event.

2019 Cross Country Program Page 8 of 10 Updated 14 May 2019 2019 Cross Country Duty Descriptions and Allocations

School Duty Abbotsleigh Finish Marshall (1) Abbotsleigh Start Marshall/Announcer (1) Ascham School Check Point Marshall (1) Brigidine College Place Judge (1) Danebank Check Point Marshall (1) Frensham Course set up Frensham Venue Coordinator Frensham Walk the Course (2) Kambala Check Point Marshall (1) Kincoppal - Rose Bay Place Judge (1) Loreto Kirribilli Check Point Marshall (1) Loreto Normanhurst First Aid Recorder (1) Loreto Normanhurst Place Judge (1) Meriden School Course Pick Up (Injuries) (1) Meriden School Recorder (1) MLC School Check Point Marshall (1) Monte Sant' Angelo Finish Marshall (1) PLC Sydney Check Point Marshall (1) PLC Sydney Starter (1) Pymble Ladies’ College Check Point Marshall (1) Pymble Ladies’ College Timekeeper (1) Queenwood Check Point Marshall (1) Ravenswood Check Point Marshall (1) Ravenswood Finish Marshall (1) Roseville College Check Point Marshall (1) Roseville College Finish Marshall (1) SCEGGS Darlinghurst Finish Marshall (1) St Catherine’s School Check Point Marshall (1) St Vincent’s College Check Point Marshall (1) Tara Start Marshall (1) Timekeeper (1)

2019 Cross Country Program Page 9 of 10 Updated 14 May 2019 Entry for mini buses & cars prior to 8am only

CP 2

CP 3 CP 4 CP 12

CP 11

CP 5 CP 1 and surrounding roads

CP 10

CP 6

CP 9

CP 7

CP 8

2019 Cross Country Program Page 10 of 10 Updated 14 May 2019