St Joseph's Playgroup St Joseph's Church Hall Naylor Street, Batley

Ofsted Telephone: 0300 123 1231 Piccadilly Gate Fax: 0300 123 3159 Store Street Minicom: 0161 618 8524 Manchester Email: [email protected] M1 2WD Web: www.ofsted.gov.uk St Joseph's Playgroup Our Reference 311408 St Joseph's Church Hall Naylor Street, Batley Carr Dewsbury West Yorkshire WF13 2DF Dear St Joseph's Playgroup Committee Monitoring for provision judged as inadequate An Ofsted inspector, Dawn Woodhouse-wykes, monitored your provision on 06/05/2014 following your inspection where the provision was judged to be inadequate. Outcome of monitoring As a result of our inspection on 19/03/2014, we sent you a welfare requirements notice. If you were set actions at the inspection, or as a result of our subsequent monitoring or investigations, these are included at the end of this letter unless we have already verified that they have been completed. The welfare requirement notice required you to: *ensure the provider, the NP, members of the committee and all staff have appropriate qualifications, skills and knowledge to fulfil their role, and they have a clear understanding of their roles and responsibilities. *improve practitioners understanding of the safeguarding policies and procedures with particular regard to the procedures to follow should they have concerns about any aspect of the operation of the setting. *have a named person who is responsible for behaviour management to make certain that behaviour management policies are implemented effectively by practitioners, thus ensuring unwanted behaviour does not have a detrimental impact on children in the settings care. In addition to the welfare requirements notice you were also issued with a notice to improve which was sent to you separately. This required you to: *ensure that a written record of any complaints, including their outcome, is maintained *improve the key-person system to make certain each key person has a good understanding and knowledge of the children they are caring for, so that they can EYL413 V2_20140417 tailor each child's care to meet their individual learning and well-being needs, and they can share information with the local schools to ensure children enjoy continuity in their care when they move on to school *consider the individual needs of each child, take into account their interests, their skills and their next steps in learning and use this information to plan challenging activities that stimulate children to learn, therefore, promoting their good progress across all areas of learning *implement consistent assessment of children's progress to ensure there is an accurate record of children's level of development, and use the information to identify gaps in children's learning and to inform planning, therefore ensuring educational programmes are tailored to children's individual learning needs *involve parents in their children's learning by obtaining starting points from them when children enter the setting and include them in the continuing monitoring of children's progress to ensure their knowledge of their children's attainment is shared *complete the required progress check for children aged between two and three years, and share them with relevant partners, to ensure children who need additional support with their learning receive timely and effective intervention *ensure that people looking after children are suitable to fulfil the requirements of their role, and that records of qualifications, identity checks and vetting procedures are kept *make sure that all records are easily accessible and can be made available on request including records of complaints and records of suitability checks and vetting procedures *improve staff deployment to make sure that children are adequately supervised and they are effectively engaged in play activities that keep them interested and motivated to learn, therefore minimising disruptive behaviour *obtain written permission from parents for children to attend outings *ensure that the registered person, the manager of the provision and any person caring for children is suitable to work with children including obtaining an enhanced Disclosure and Barring Service check, and they have the required qualifications, skills and experience to fulfil their role (compulsory parent of the Childcare Register) *implement the behaviour management policy, to ensure children's behaviour is managed effectively and unwanted behaviour does not have a detrimental impact on other children (compulsory parent of the Childcare Register) On 06/05/2014 we carried out a monitoring visit and found that you had taken action to address the welfare requirements notice. A new committee has been formed and understand their roles and responsibilities. The majority of staff are qualified with some additional training planned. Staff have their own files with all required documentation in and any staff with older DBS checks are in the process of being rechecked. DBS numbers are recorded in staff files. Additionally, staff have references and identification checks recorded. Staff spoken with have an acceptable understanding of child protection procedures. Staff have undertaken safeguarding Page 2 of 7 – EYL413 V2_20140417 training with further training planned for some staff. Staff are aware of who to report concerns to. You have put in place a new behaviour management policy and staff are working to ensure any behaviour is dealt with effectively and in consultation with parents. During the visit staff were seen to engage and interact appropriately with children and as a result negative behaviour was not observed. Staff are aware of who to discuss behaviour management issues with in order for effective strategies to be put into place. Since the inspection visit, we found that the you had made satisfactory progress in meeting the welfare requirements. There was also a notice to improve which had an action for you to address from the inspection on 19/03/2014. During the visit on 06/05/2014, we found that you have implemented a compliments and complaints booklet to record any comments from parents. You have introduced files for each child which records all personal information and records developmental progress. Key workers are able to use the files to share information with others such as schools and parents/carers. The files enable key workers to track children's progress and identify individual needs. Parents have been spoken with to obtain children's starting points and parents are aware of their child's key worker. All staff are now involved in the planning for areas of learning and development and use their key child's observations to tailor activities to particular interests and learning needs. You have also ensured two checks are completed, sharing these with parents to consider if additional support is required. All documentation required for the organisation of the setting is now available for inspection. This includes permission for children to attend outings. Observations on the day showed that staff are now effectively deployed. Children were engaged in activities and supervised at all times. As a result, behaviour was appropriate and acceptable. A record which shows reoccurring behavioural difficulties is now maintained to enable any ongoing issues to be dealt with consistently and in consultation with parents/carers. Having considered all the evidence, the inspector is of the opinion that the setting has taken prompt and effective action to address the points for improvement. Next steps The next step will be a full inspection. I hope that you have found the visit helpful in promoting improvement in your setting. If you have any further queries please contact us on the number at the top of this letter. Page 3 of 7 – EYL413 V2_20140417 Yours sincerely Nick Hudson National Director, Early Education Page 4 of 7 – EYL413 V2_20140417 Actions Action Due date Closed date develop the key-person system to make 30/04/2014 06/05/2014 certain each key person has a good understanding and knowledge of the children they are caring for, so that they can tailor each child's care to meet their individual learning and well-being needs, and they can share information with the local schools to ensure children enjoy continuity in their care when they move on to school consconsider the individual needs of each 30/04/2014 06/05/2014 child, take into account their interests, their skills and their next steps in learning and use this information to plan challenging activities that stimulate children to learn, therefore, promoting their good progress across all areas of learning implement consistent assessment of 30/04/2014 06/05/2014 children's progress to ensure there is an accurate record of children's level of development, and use the information to identify gaps in children's learning and to inform planning, therefore ensuring educational programmes are tailored to children's individual learning needs involve parents in their children's learning 30/04/2014 06/05/2014 by obtaining starting points from them when children enter the setting and include them in the continuing monitoring of children's progress to ensure their knowledge of their children's attainment is shared complete the required progress check for 30/04/2014 06/05/2014 children aged between two and three years, and share them with relevant partners, to ensure children who need additional support with their learning receive timely and effective intervention Page 5 of 7 – EYL413 V2_20140417 ensure that people looking after children 30/04/2014 06/05/2014 are suitable to fulfil the

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