Balliol JCR Minutes: 2007

Balliol JCR Minutes: 2007 Committee Lunches Committee Lunch - 0th Week Hilary Term, 11th January 2007 Initials: AM – Andy Mason (President) HL – Helen Lochead (Vice-President) IB – Ian Bergson (Treasurer) JH – Jack Hickish (Secretary) NH – Nicki Hanger (Lady Lindsay) KM – Kat Matfield (Dr WHO) RS – Rosie Smith (Dr WHO) JH – Jamie Hill (Admissions) TWS – Tiffany Woods-Shepherd (Admissions) JE – John Erde (Entz) WS – Will Sharp (Entz) JB – Jonathan Bish (Academic Affairs) JE – Jennifer Etherington (Affiliations) AS – Adam Smith (Affiliations) RC – Rebecca Coleman (Charities) JP – Jordan Perry (Charities) TG – Tom Gibson (Foody) DM – Don Mackintosh (Foody) NE – Nathan Ewin (Ball President) VH – Ville Haussila (Overseas) RW – Robin Winkler (Overseas) CH – Charlotte Heard (Womens) AR – Anita Rao (Womens) BB – Ben Bleasdale (SWD) SB – Sam Baars (Mike Woodin Rep) MB – Mike Blyth (J de B) HM – Henri Moore (J de B) AM Does anyone have anything for the agenda? IB Pantry. JE Will did. AM Before we talk about things on the agenda, we’ll have questions to officers. KM Anyone who does welfare things, does anyone mind if I put your details on the website for people to contact you? [silence]. Good. MB When are cooptions? AM Cooptions will be a week on Monday. We will be coopting D&M, LGBT, Ethnic minorities, Pilch technician and Drama society secretary.There’ll be more info in the next few days. Any more q’s? JE Are we co-opting anyone else for entz committee? AM Sorry I checked and it turns out you only get 2. IB You can change that in a GM. AM And it would only have to go through once. AM I have a q for nicki – the bar was rammed. There was no-where to have a quiet pint! AM Moving onto the agenda - there’s a small section on the website for details of officer positions, if you want to write a description of what your position does and email them to IB. It’ll only take a few minutes. AM The next thing for me is the cleanliness of the JCR. A lot of things last year ended in me having to clean up. I wasn’t particularly happy, especially when someone pissed in the bin. Eww!The environmental officer used to put up posters asking people to treat the room with respect. It would be good if we could do this again. Who wants to help Sam make posters? HL I will. TWS Do they make any difference? AM Yeah, especially because people finally realise we have a cleaner. A small Chinese girl who comes in and works for 5 hours before going to Brookes to do a degree. KM Put her name on the poster. AM That’ll just freak her out! Whenever you’re all in the JCR can you help do your bit.Anymore q’s on that? Nope? Good. AM Would you like to talk about Louis, Ian? IB At the end of last term we decided to set up a ser vice committee to do what PISS did, especially to stop pantry making a loss. Louis is resigning from 30th of jan. We have to think about what to do with pantry dinner in light of this. Foodies were looking at doing specialist nights, they might need to change that. MB Why’s Louis resigning? IB Don’t know – personal reasons. TG We were talking to Louis last night, he was really positive. He was going to help plan and stuff. Shocking revelations. IB We might need to hire a new cook. But if we do it’s ridiculous if a few weeks down the line we close pantry dinners and make them redundant. BB We should probably decide what’s going to happen sooner rather than later so everyone knows where they stand. AM Can service com. meet at Saturday 2pm? NH Can’t – football. AM Before the GM – no? AM Saturday morning before 11? We’ll send out emails to confirm. We could have a motion at the GM to discuss where we want to go in principle with this. We can’t decide now as we don’t know enough. Does this seem like a wise move? KM You’ll have to be carefull how things are worded in the motion so it doesn’t end up that just everyone wants their individual opinion added. IB And pantry staff would probably want to be informed. We should tell staff what’s happening first rather than just saying “we’re closing pantry” out of the blue. AM Anything else? DM We discussed this in services com., but for those that weren’t there – we want to buy a smart till so we have some sense of stock control and what is being sold in pantry. TG (Like the bar does). DM But that’ll cost about £300 so it’ll have to go through a GM. MB On the subject of stock control. Henri and I tried to do an audit last year. We found that whilst the bar can work out how many pints from a barrel it’s hard to work out how much of some things we use - like margarine. Also lots gets thrown away. KM Wouldn’t a stock control help reduce wastage. Only make what you need? AM We’ll discuss in services com. NH We need to get something for Louis. AM Good point. AM Shall we move onto your cryptic one, John? JE Yeah, but I don’t know if I can sell it. WS wants to have £20 to buy chains to make a cage for bops. I can’t really sell the idea, I’m gonna have to let him sell it. AM What sort of cage? JE One for dancing in. KM My memory is WS wants to have one on a table. AM Can I suggest we talk about this next week when WS is here to explain. There’s only one bop between now and then. Anthing else? MB Bop clearup? AM Good point – we made a list of who cleaned up the last bop. People who didn’t clean up last bop can expect an email asking them to clean up this one. There’s really no excuse not to turn up, it only takes about 20 minutes if everyone’s there. HL And Entz can you try and make it a bit easier for us to clear up? KM Can Entz make sure everyone knows where bin bags and hoovers and stuff are? NH If you knock on the bar and shout bin bags I’ll open. IB Can everyone submit an officers report. Ank andy if you need help writing one. AR Can they include things that you haven’t done yet? AM Yeah, that might be helpful for everyone in the JCR. Anything else? NH Whats happening with the termcard? AM It was Jack’s recommendation that we don’t print one – we still could but it’ll cost £100. NH Can we have one at least put up in the JCR? AM Yes? IM Also they changed and get updated so things get scribbled out and added. I don’t know how useful people actually find a printed copy. AM We definately ought to have a large one in the JCR. We’ll use a noticeboard. Watch this space. RC If you want to decorate your board is there stuff in the office. AM There is some stuff available. If you buy things yourself bring receipts to the office and you can get your money back. Come and talk to me if you’re not sure if you have a board or where it is. Anything else? Wow. Super quick and super productive! Committee Lunch – 1st Week Hilary Term, 15th January 2007 AM Ok guys. Welsome. There’s a copy of the questionnaire for everyone. Check for holes. Tell us if anything’s missing or worded badly RW I propose changing the erdinger beer tap AM I agree – it tastes horrible. NH We’ll talk about it privately – It’s really controversial. AM Any qs to officers? No? good. I’ve had apologies from JH, BB, HL, MB. AM The 1st item on the agenda is to talk about hustings. Last term there was a motion passed asking committee to decide how to improve hustings. IB PT brought the original motion suggesting moving the important positions to the beginning. There are no rules on husting in standing orders. Last time JH tried to disallow long questions but I think the best thing is for committee to come up with ideas. AM If anyone has any ideas, if you could let me know now AM Welcome SX! SX is the MCR rep. This is like the first time the MCR rep has come to a JCR meeting in forever. KM There could be some means of stopping actiuvity questions like running around. NE Activity questions could be passed in a motion before. TWS Can we just split it between 2 days. Important ones on one day and then fun ones on another AM What do we think about that? KM Are the fun ones committee? AM Sometimes, yeah. HM It takes so long because we do non-committee first. Lets just do them on a separate day. AM We could put JdeB at the end of non-committee to encourage people to come. KM Or Entz as well. RS We don’t need them on consecutive nights. No-one will come 2 days in a row. IB But they should be in the same week so it’s not ages between hustings and elections.

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