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Konica T.37 Internet FAX User's Guide

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Konica T.37 Internet FAX User's Guide Konica T.37 Internet FAX User’s Guide Every effort has been made to ensure that the information in Trademark Information this guide is complete, accurate, and up-to-date. Konica Apple, AppleTalk, EtherTalk, KanjiTalk and MacOS Macintosh are Business Technologies, Inc. assumes no responsibility for the registered trademarks of Apple Computer Company. results of errors beyond its control. Konica Business Ethernet is a registered trademark of Rank Xerox Ltd. Technologies, Inc. also cannot guarantee that changes in software and equipment made by other manufacturers and Eudora is a registered trademark of the University of Illinois Board of Trustees, licensed to QUALCOMM Incorporated. QUALCOMM, referred to in this document will not affect the applicability Eudora Pro and Eudora Light are registered trademarks and Eudora of the information in it. Mention of software products Internet Mail Server. Qpopper, Eudora WorldMail, WorldMail, and manufactured by other companies does not necessarily PureVoice are trademarks of QUALCOMM Incorporated. constitute endorsement by Konica Business Technologies, Inc. Internet Explorer, Excel, MS-DOS, Outlook, Windows, Windows NT, and Word are registered trademarks of US Microsoft Copyright 2000 by Konica. All Rights Reserved Corporation. First Edition: September, 2000 JetSuite is a trademark of eFAX.com. Manual Part Number: OP-IFAX-01 Netscape, Netscape Messenger, Netscape Navigator are registered Please address any comments on this publication by mail to: trademarks of Netscape Communications Corporation, U.S. and other countries. Konica Business Technologies, Inc. NetWare is a registered trademark of US Novell Inc. Corporate Publications Touch-Tone is a registered trademark of American Telephone and 500 Day Hill Road Telegraph. Windsor, CT 06095 UNIX is a registered trademark of X/Open Company Ltd. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries Please visit Konica’s web site at: ZIP Code is a registered trademark of the United States Postal Service http://www.konicabt.com Other product names and brand names are registered trademarks or trademarks of their proprietors. ii | OKIFAX 5750/5950 T.37 Internet Fax Overview Information Provided The following items provide the information you will need to T.37 Internet Fax is an easy-to-use feature. use your fax machine. This overview has several sections to help you understand • User’s Guide T.37 Internet Fax. • Warranty Document • Operation Overview (End User) • T.37 Internet FAX User’s Guide • Information Provided • Software Utilities CD-ROM • Components of an Internet Fax • What Your T.37 Internet Fax Machine Can Do General Conditions To use Internet Fax, • a Network Card must be installed in the machine Operation Overview (End User) • the machine must be connected to a LAN This section should be used as a quick-reference for using the The Network Card for this machine can be connected to a your T.37 Internet Fax. • 10 BaseT This section does not provide detailed explanations of or features or settings. Other sections provide these details. • 10/100baseTX LAN. T.37 Internet FAX User’s Guide | 1 To make a LAN connection, the following information must Internet Fax Transmission be configured on this machine. Ask your network administrator about these settings. General Information • an IP Address To send an Internet Fax message, you need a mail server from • SubnetMask which to send e-mail. • Default Gateway Please consult your network administrator about the settings If the LAN uses a DHCP server, it is not necessary to listed below, which are required in order to make a configure these settings as the server will do it automatically. connection to the mail server. Internet Fax settings can be configured either by using the • SMTP Server Address / Name network tool or on the machine itself, but DHCP settings are • DNS Server’s IP Address supported by the network tool only. • Host Name After setting the correct IP Address, SubnetMask and Default • e-mail Address Gateway, configure the machine for Internet Fax These settings are similar to those of popular mail clients transmission/reception. such as Netscape Messenger, Outlook and Eudora. You can start transmission when these settings have been configured. To send a fax, place a document on the machine and press the one-touch button on which the e-mail address of the recipient has been registered; the document will be scanned into memory and before transmission. The data will be converted into a TIFF file and sent to the recipient. 2 | Konica FAX 9930 SMTP Server Address / Name Internet Fax Reception Enter the SMTP server name or IP Address. General Information If entering the server’s IP Address, be sure to type the dots (full-stops) dividing the numbers. To receive an Internet Fax message, you need a mail server for sending e-mail. Example: 192.168.1.1 Please consult your network administrator about the settings You may enter a server name only if a DNS server has been listed below, which are required in order to make a configured. connection to the mail server. • DNS Server’s IP ADDRESS POP Server Address / Name • DNS Server’s IP Address This setting is not required if the SMTP server has been • POP Server User Name specified by its IP ADDRESS. • POP Server Password A DNS server can convert a server name into an IP The machine is ready to receive Internet Fax messages when ADDRESS. these settings have been configured. To receive a fax message, the machine will access the server Host Name automatically at regular intervals according to the POP Interval Time setting. Enter the host name of this machine. If there is mail, the machine will print it out automatically. If you do not know the host name, enter the e-mail address of this machine instead. This machine only receives TIFF files and text-format mail. It cannot receive files in other formats (such as Word, Excel, E-mail Address and certain formats of TIFF files). Enter the e-mail address assigned to this machine. T.37Internet FAX User’s Guide | 3 POP Server Address / Name Accessing Network Settings Enter the POP server name or IP Address. From the Fax Machine Front Panel When entering the server’s IP Address, be sure to enter the dots (full-stops) dividing the numbers. 1 Press Menu/Exit to enter the menu. Example: 192.168.1.1 2 Using the numeric keypad, enter the User Function Number (see the following list). You may enter a server name only if a DNS server has been configured. 3 Press Ä or¶ until the desired setting is selected. 4 Press Enter to access the selections for the setting. DNS Server’s IP Address 5 Key in or select the desired information. This setting is not required if the POP server has been 6 Press Menu/Exit to enter the menu. specified by its IP ADDRESS. A DNS server can convert a server name into an IP ADDRESS. POP Server User Name Enter the user name assigned to this machine for accessing the POP server. POP Server Password Enter the password assigned to this machine for accessing the POP server. 4 | Konica FAX 9930 List of Settings User Function 93 Network Settings 1: IP ADDRESS User Function 80 Auto Tray Switch 2: SUBNETMASK User Function 81 Paper Size Check 3: DEFAULT GATEWAY User Function 82 LAN Print T.O. 4: SMTP SERVER NAME User Function 83 POP Interval 5: POP SERVER NAME User Function 84 Delete POP Message 6: POP USER ID User Function 85 Time Between GMT 7: POP PASSWORD User Function 86 Text Print 8: DNS P .SRV ADDRESS User Function 87 Header Print 9: DNS S .SRV ADDRESS User Function 88 Coding Mode 10: HOST NAME User Function 89 Extra Fine Mode 11: FAX E-mail Address User Function 90 IFAX Sender ID 12: DSN User Function 91 Domain Name 13: NIC INITIALIZE User Function 92 Message Disposition Notification T.37Internet FAX User’s Guide | 5 Information Provided The Network Print Driver supports only network The following items provide the information you will need to ! printing. Network faxing is not supported. You can print use your fax machine. and fax locally through the parallel port using a print • 9930 User’s Manual driver supplied with JetSuite Pro. • T.37 User’s Guide • Software Utilities CD-ROM . Each item is explained below. Components of an Internet Fax User’s Guide A fax sent over the Internet has three components. The User’s Guide provides the information common to all • configurations. Header • e-mail T.37 Internet Fax • TIFF attachment(s) This section provides the information unique to the T.37 Your ability to receive, view, or print these components will Internet Fax configuration of the product series. vary according to the settings of different functions. Software Utilities CD-ROM Header The Software Utilities CD-ROM includes the following The header includes all routing information for the path your software: Internet Fax followed from the time it was sent to the time it • Network Print Driver was received. The header is automatically generated as part of the Internet Network Print Driver Faxing process. The Network Print Driver enables network printing from your fax machine. 6 | Konica FAX 9930 E-mail Important! The e-mail includes the To, From, and Date information. ! Internet faxes differ from traditional faxes in these ways: It may include RE: (Subject) and body text (e-mail message). Although your fax has security features, faxes sent over The To, From, and Date information are automatically the Internet are more vulnerable to interception than generated as part of the Internet Faxing process. However, faxes sent over the PSTN. they are based on information programmed by the user.
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