RFP) Prop 39 Energy Management Services August 31, 2015

Request For Proposals (RFP) Prop 39 Energy Management Services August 31, 2015 Request for Proposals (RFP) For Prop 39 Energy Management Services Fresno Economic Opportunities Commission (Fresno EOC) 1920 Mariposa Mall, Suite 300 Fresno, CA 93721 August 31, 2015 1 Request For Proposals (RFP) Prop 39 Energy Management Services August 31, 2015 1. Summary and Background The School of Unlimited Learning (SOUL), a charter school operated by Fresno Economic Opportunities Commission (“EOC”) through a contract with Fresno Unified School District is requesting Proposals from qualified persons, firms, partnerships, corporations, associations, or professional organizations to provide comprehensive and professional energy management services for implementing projects identified in its approved energy expenditure plan at its charter school the School of Unlimited Learning, using funds from the California Clean Energy Jobs Act of 2012 (Proposition 39). Based upon the information presented in the Proposal, Fresno EOC’s Selection Committee will choose the most highly-qualified firms. The selected firms will have an opportunity to participate in an interview process, at which time they will discuss their Proposal, including a detailed scope of services, proposed fee and schedule. After the interviews, the Selection Committee will identify the firm that can provide the greatest overall benefit to Fresno EOC. 2. About Fresno Economic Opportunities Commission (Fresno EOC) Founded in 1965, Fresno EOC has spent over four decades investing in people, helping them become self-sufficient. The scope of service provided by our Agency consists of almost all facets of human services and economic development. They range from pre-school education to vocational training; from juvenile and drug abuse counseling to treatment for serious juvenile offenders; from youth recreation to senior citizen hot meal services; from energy conservation education to crisis intervention; from preventive health care to prenatal nutrition education; and from vocational counseling to job placement services. Fresno EOC is a private, nonprofit 501(c) (3) corporation governed by a twenty-four (24) member tripartite Board of Commissioners under the auspices of the Economic Opportunity Act of 1964. Eight of those twenty-four members are public elected officials or their designee; eight members are from the business sector, public agencies, and community groups; the remaining eight members are elected low-income target area representatives from throughout Fresno County. We employ over 1,300 full and part-time staff members committed to transforming lives. Fresno EOC is considered the largest Community Action Agency in the country. With over 30 programs to serve the community, we bridge gaps with almost every aspect of the underserved population. 3. Proposal Guidelines This Request for Proposal provides for an open and competitive process. The Proposal deadline date is September 25, 2015, 4:00 PM (Pacific). Fresno EOC will return Proposals received after this date and time deadline. All Proposals must be signed by an official agent or representative of the qualified entity submitting the Proposal. All Proposals must contain a “Scope of Work” that describes how the consultant will perform all of the activities required to perform the work and meet desired outcomes. The cost of all activities should be depicted in the budget section of the Proposal. 2 Request For Proposals (RFP) Prop 39 Energy Management Services August 31, 2015 If the respondent submitting a Proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the Proposal. Additionally, all costs included in Proposals must be all-inclusive to include any outsourced or contracted work. Any Proposals which call for outsourcing or contracting work must include a name and description of the subcontractors. All costs must be itemized to include an explanation of all fees and costs for services and resources provided by contractor. Fresno EOC hereby notifies all respondents that it will affirmatively insure that, in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit its response to this RFP and no respondent will be discriminated against on the grounds of race, color, sex, age, ancestry, sexual orientation, religion, marital status, national origin, medical condition or physical disability on consideration for the award. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. All contractual terms and conditions may be subject to review by Fresno EOC and will include scope, budget, schedule, and other necessary items pertaining to the project. Since this report involves a personnel action, it will also require a confidentiality agreement signed by the recipient of this contract. This RFP is solely a solicitation for Proposals. Neither this RFP, nor any Proposal submitted in response to this RFP shall be deemed or construed to: (A) create any contractual relationship between Fresno EOC and any Firm; (B) create any obligation for Fresno EOC to enter into a contract with any party; or (C) serve as the basis for a claim for reimbursement for costs associated with submittal of any Proposal. 4. Project Purpose and Description Energy and Sustainability Programs The School of Unlimited Learning (SOUL) is a Charter School under contract with the Fresno Unified School District. SOUL is a subsidiary organization of Fresno EOC. The current school building was originally constructed in 1923 as a synagogue, SOUL took occupancy of this historic structure in 1998. The facility is a 2 story conditioned area encompassing classrooms, offices, an assembly, a small kitchen, and student lunch room of approximately 10,566 square feet. The partial basement houses the heating plant and storage. See Page 13, SOUL Energy Audit Report (February 2015) Solicitation Background Fresno EOC will continue the existing programs and anticipates extending energy programs at existing facility in conjunction with potential funding and guidelines from The Clean Energy Jobs Act of 2012 (Proposition 39). Fresno EOC received an allocation of approximately $106,186 for the fiscal year 2013-2014 and anticipates allocations of $159,279 over the next five (5) years (collectively, the “Initial Projects”). 3 Request For Proposals (RFP) Prop 39 Energy Management Services August 31, 2015 5. Qualifications Required for this RFP Fresno EOC intends to contract with a firm that has, among other qualifications, all of the following, Extensive experience in the successful development of large commercial or public energy programs, energy efficiency measures and clean energy systems; including, design specification, project finance development, construction oversight, operations, maintenance and asset management, Experience working with school districts in regard to energy program development, Experience in securing any and all necessary project financing, as well as credits and incentives available through federal, state, local and utility company programs, Experience in working with the California Division of State Architect (DSA) in regard to energy project plan approvals, Knowledge and understanding of applicable California Building and Electrical Codes; Ability to provide timely, effective communication and support to Fresno EOC through multiple means. 6. Scope Of Work Fresno EOC intends for the selected Firm to perform the following Scope of Work. The exact scope of work shall be determined upon selection of the vendor and the agreed-upon work shall be added to the agreement between Fresno EOC and Consultant. Fresno EOC may choose to make an amendment to add work that will be subject to the same general terms and conditions as the original agreement. Energy Management Services Fresno EOC seeks construction, administrative management, and compliance support for projects in Fresno EOC’s approved Prop 39 energy expenditure plan, including installation of the following measures at its School of Unlimited Learning charter school site, Lighting - Replace Incandescent Lamps/Fixtures, Lighting - Upgrade Interior T12/T8 Fluorescent Fixtures, Lighting - Replace Incandescent/Fluorescent Exit Signs, HVAC Controls - Global Thermostat Temperature Control, IT/Plug - PC Power Management, IT/Plug - Plug Load Occupancy Sensors, HVAC - Package Unit Replacement, HVAC - Heat Pump Replacement, HVAC - Duct Sealing, HVAC Envelope - Roof Insulation with Radiant Barriers, Solar - Photovoltaic Panels, HVAC Controls - Enhanced Ventilation Control. Construction Management Support The scope of construction management support sought by Fresno EOC will include the following, Developing technical specifications, 4 Request For Proposals (RFP) Prop 39 Energy Management Services August 31, 2015 Bid solicitation and contractor selection, Budgeting and cost management, Monitoring project implementation, Reviewing final project commissioning, Project tracking and monitoring to fulfill Prop 39 requirements, Education and Training of facility staff, board, students and administration, 7. Content of Proposal Responses General Each Proposal must be in writing and should be concise, well organized, tailored to this RFP and demonstrate the Firm’s understanding of Fresno EOC’s energy projects goals and objectives for Fresno EOC’s. Firms will be evaluated based on the information submitted in accordance with this RFP,

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