sign in sign up
<<
Home , Tables (Google)

Helpful Hints for using Sheets for Tables & Graphs:

How to use :

How to make a graph using Google Sheets:

How to edit a trendline or annotation: https://support.google.com/docs/answer/60 75 1 54?hl=en

How to Use Google Spreadsheets

Three Parts: opening a spreadsheet using Googre sheets saving and shar¡ng spreadsheers

Opening a Spreadsheet

Access Google sheets. Find the 1 application by navigating to Sheets. Alternat¡vely, you may click the grid menu in the upper, righthand corner of your screen while on Google's homepage, your account or any page wíth results. Select Docs from the menu, and then click the menu with three horizontal lines on the upper, lefthand corner of the Docs page' sheets should appear as your second option from the top, and you can click that. Finally, you may access Sheets through by clicking the My Drive dropdown menu. Sheets will appear as one of the options.[11

ooen a new spreadsheet. Google f will åisplay a variety of templates under the ',Start a new spreadsheet,' text. I he most bas¡c option is the "Blank" sheet, but you can also open templates designed for budgets, calendars and a number of other uses. click on More to see several additional templates.tzl

Rename_your spreadsheet. ,,unt¡tled 3 New spreadsheets begin with italicized text reading spreadsheet,, in the upper, lelthancf corner of the screen. Simply click on that text, replace with the title by which you want the document saved and then cl¡ck llîerurn¡.

onen an exist¡ng ¿f spreadsheet from your computer. You may see a list Microsoft Excel and Google sheets documents already located below the available templates. These are documents that have already been stored in the "My Drive" section of Google you Docs. lf wish to open a spreadsheet that,s not located in My Drive, click on the folder icon at the upper, righthand corner of your screen (which will say "open file picker,, when the cursor hovers over it). You'll find the Upload option all the way to the right, and this will let you either drag and drop from your computer or select a file from folder lists.

i ;;a ) ,?: Using Google Sheets

Enter data in rows and/or columns. 1- Note that you can label the first cell of rows and columns, bolding the text of initial cells to set them apart from the numeric data that follows. You'll find columns go¡ng all the way to the letter Z and as many as '1000 rows initially.[3J You can also add ' more rows by scrolling to the bottom and clicking the Add button. lt,s followed by a text box (and text saying "more rows at bottom") that allows you to spec¡fy how many rows you wish to add.

no.ius rows and columns. I To manipulate entire rows (delete, hide, copy and paste, etc.), right-click the number ot the row and select your preferred function from the menu that appears. To perform similar functions to entire columns' click on the dropdown arrow that appears when your cursor hovers over that column's letter. You may also move or ' delete a row or column by selectíng its number or letter (respectively) and selecting the Edit tab Trom the toolbar. You may add a new row ' or column to a specific location by selecting any cell contained therein and clicking the lnsert lab from the toolbar. You'll see options to ¡nsert rows or columns above or below and to the right or left of the selected cell 3 Format cells, rows or columns. To format an entire row or column, select its corresponding number or letter. To format a single cell, select that cell. Once your desired dataset has been selected, you may either click the Format tab or select from several formatting options (Font, Font Size, Bold, ltalics, etc.) along the toolbar. . The Format tab and toolbar will also allow you to determine the alignment and text wrapping for text or data within a cell, row or column. . By selecting multiple cells (horizontally or vertically), you will also discover the opt¡on to Merge Cells on both the Format tab and toolbar. . To adjust the way numbers are represented within a cell, row or column, nole that there's a Number subsection under the Format tab. This allows you to show numbers in a variety of d¡fferent ways (currency, percentages, etc.). You'll also notice several commonly used number formatting options along the toolbar, as well as a small dropdown menu for additional number formats.

4 Organlze data. Atter selecting your desired dataset from specified cells, rows or columns, you may then sort or filter that data by clicking on the Data tab. You can even name ranges of data for easier reference.

5 lnsert graphics. Various visual representations can be useful when attempl¡ng to help others better understand your data. You can find the option to place charts, images, links, forms and drawings near the bottom of the dropdown menu that appears after selecting the lnsert tab

6 Pelorm functlons. Google Sheets' ability to perform calculations is one of its more useful capabilities. You'll find Functions under the lnsert tab and at the far, righthand side of your toolbar. Clicking the toolbar button will reveal several commonly used functions (SUM, AVERAGE, etc.) along with an option for More Functions at the bottom of the dropdown menu.

. Google Sheets otfers most of the same functions users find in Microsoft Excel, so those already experienced with the software should find Sheets to be pretty familiar. . More advanced users can also create their own functions using . You can find a more complete tutorial on doing so here: https://developers.google.com/apps-script/guides/sheets

/f u nctions#gettin g_started.

Part 3 Saving and Sharing Spreadsheets

Flnalize your 1 spreadsheet. While Google Sheets automatically saves your drafts, you may wish to again rename your spreadsheet or make a copy of it before sharing w¡th others, You can find these optioirs under the File tab.

) Snare your spreadsheet. You can find the Share funct¡on under the File tab and as a blue button in the upper, - righthand corner of your screen. Select the Share option and enter email addresses of those whom you wish to access lhe spreadsheet. You'll note that you can determine whether others can edit, comment or simply view the document. You'll also see an option to create a shareable link that you can distribute separately.

IY Download your spreadsheet. lf you wish to have a copy of your spreadsheet locally on your computer, select the "Download as" option under the File tab. You'll have several opt¡ons including the ability to download the document as a Microsoft Excel (.xls) file or as a PDF.

4 Email your spreadsheet. You'll find this option under the File tab. You may either email collaborators (those with whom you've already chosen to share the spreadsheet) or email the spreadsheet to others as an attachment. How to Create a Graph in a spreadsheet on t* ; , gu¡lo Your Ghart I,r_,_.1

Select a range of data to put ln your chart.[1] Using your mouse, highlight all of the data you want in 1 to include your chart. lf you want labels on your chart, make sure your data has header columns and/or rows. . An example of a column header: lf you have a column of numbers that should show up in a chart as Daily Earnings, the first cell in that column should say "Da¡ly Earnings." . An example of a row header: lf you have a row of city names that should appear in your chart with the label Cities, the first cell in that row should say "Cities."

2 Open Chart Editor. Open lhe lnsert menu at the top of the screen and select "Chart."

Choose a chart format. You are now in Chart Editor, which contains three tabs. ln the Start tab, you'll see the 3 option to select one of four recommended charts. Clicking each charl once will show a preview of your data in that chart format. Chose one of these charts or click to the Charts tab for other options.

. Different charts formats work best for different purposes. [2] For example, if you're interested in tracking a change in data over time, try a line, sparkline or motion chart. lf you want to view one or more categories of data, exper¡ment w¡th bar or column charts. lf you're looking for an option that combines bolh of these concepts, try a combo chart. Hold your mouse over the picture of the chart to see lhe name of each chart. . lf you are unable to see a preview of a chart format, try placing a checkmark in the box that says "Switch rows / columns." t3l lf that doesn't help, you may need to select a different data set or try a different chart format.

Part Customize Your Chart 2

Click the "Gustomization" tab. This tab provides a number of different opt¡ons you can modify to make your 1 chart look fantastic. As you adjust thesé options, you'll see a live preview on the right side of the screen.

Give the chart a tltle. Type a title for your chart into the box. Use the font size and color options to make the t¡tle 2 stand out.

Format the legend. legend gives a quick visual explanation of the colors and shapes in your chart. Click "Right" vI A to ,"" a list of places to place the legend on the chart. Modify the color and size of the legend's text just as you did the title.

Change the font and background. The next area on this tab allows you to change the font face and background 4 color for the ent¡re chart. Choose a baikground color lhat makes your font color stand out. This will ensure that your chart is easy to read.

Select your deslred opt¡ons in the Features area, This where you can change how your data appears in the 5 chart. Clicking the box next to each option will give you an idea of how each option will display your data.

Adjust the appearance of the axis. Depending on the type of chart you're using, you may want to adjust the 6 options in the axis area. Here you can give the axis a title, swltch ¡t from horizontal to vertical, and change the color and its labels

Change the way llnes, bars and symbols appear ln your chart. Scroll down to the Series area. lf you want to 7 change the colors and size of lines, bars and points, you can do so here. Part 3 Inseft Your Chart

Cllck the lnsert button at the bottom of Chart your your 1 Editor to create chart. You will now see chart in the spreadsheet, front and center.

2 Move your chart. lf you want to move the chart to a different place on the sheel, click once in a blank area of the chart. Holding down the mouse butlon, drag the chart to an area of the sheet where it won't be in your way.

3 Make edits to your chart. lf your chart looks different than how you thought it would, you can edit it by switching it to Quick Edit Mode.tal Click once in a blank area of the chart to enter Quick Edit Mode. Now you can click items in the chaft and view available options to modify.

. lf you want to change the basic looks of the chart, such as colors or font size, you can do this in Quick Edit Mode. Click on the ¡tem you wish to change for a list of color, font and size opt¡ons. . lf you need to change more advanced actions, such as changing which rows and columns are included in your data, you'll need to relurn to the Chart Editor. Click in a blank area in the chart to get back inlo Quick Edit Mode. Click the down arrow at the top right corner of the chart and select "Advanced edit mode." tsl When you're done with Chan Editor, click "Update" to save your changes.

Part 4 Save or Share Your Chart

Vlew your optlons. Click in a blank area of the chart to activate Edit Mode. 1- Quick Click the arrow at the lop right corner of the chart. ln addil¡on to Advanced Edit Mode (and a Delete opt¡on), you'll find options to save or publish your chart.

Save your cha¡t as an lmage if you want to insert lt lnto other documents. Click "Save lmage" in the arrow 2 menu and select a location that you'll rgmember. vQ Setect "Publlsh Chart" from the arrow menu if you want to share your chart online. t6ì You'll have the option 1o select which parts of your chart to publish, as well as the option to publish it in different formats (a web page, PDñ Excel document and many more). Click the "Publish" button once you've adjusted the options.

. Select the ¡con for Google Plus, Gmail, Facebook or Twitter if you want 10 share with any of these services. lf not, simply copy the URL in the box and share it in a way that works for you. . To stop publishing the chart, return to this screen and click "Stop Publishing." Nobody will be able to use the previous link after this is done.