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Circle Officer Handbook 2019-20

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Circle Officer Handbook 2019-20 Circle Officer Handbook 2019-20 Omicron Delta Kappa National Headquarters Toll-free number: 1.877.ODK.NHDQ (635.6437) 224 McLaughlin Street Main: 540.458.5336 Lexington, VA 24450-2002 Fax: 540.458.5342 www.odk.org Email: [email protected] Table of Contents* O∆K PURpoSE .....................................................................1 Selection Criteria and Scoring .....................................12 Mission ...........................................................................1 Selection Pyramid ........................................................12 Vision .............................................................................1 Who Is A Leader? .........................................................12 Values .............................................................................1 RECRUITMENT ....................................................................13 Five Phases of Campus Life ...........................................1 Utilizing Campus Resources ........................................13 Fast Facts ........................................................................1 Marketing .....................................................................13 NATIONAL GOVERNANCE ......................................................2 Information Sessions ...................................................13 Mission Committee .......................................................2 Engage First and Second Year Students ......................13 National Operating Committees ...................................3 Signature Program ........................................................13 NATIONAL HEADQUARTERS ....................................................4 Recruit Faculty and Staff .............................................13 ORGANIZATION OF CIRCLES ....................................................5 SELECTION .........................................................................14 Charter Relationship Statement ....................................5 Membership Application Review ................................ 14 CIRCLE MEMBERSHIP AND MANAGEMENT ...............................6 Circle Selection Meeting ..............................................14 Requirements of Membership .......................................6 Notification or Tapping Ceremony ............................. 14 Benefits of Membership .................................................6 Membership Fee/Local Dues .......................................15 Membership Management .............................................7 INITIATION .........................................................................15 Circle Officers ................................................................7 Planning .......................................................................15 Important Dates and Deadlines ....................................7 Membership Certificate Orders ...................................16 CIRCLE OFFICERS .................................................................7 Timeline .......................................................................16 Circle Advisors ...............................................................7 CIRCLE DEVELopmENT AND PROGRAMMIng .........................18 Student Officers .............................................................8 Circle Best Practices and Timeline ..............................18 Officer Selection/Transition .........................................9 National Conferences and Workshops ........................18 Training ..........................................................................9 National Day of Service/National Day of Giving .......19 CIRCLE MEMBERSHIP PROCESS .............................................10 Circle Recognition ......................................................19 PLANNIng ..........................................................................11 Grants ...........................................................................20 2019-20 Initiation Incentives .......................................11 TERMInoLOGY ....................................................................21 National Invitation to Membership Program .............. 11 ONLINE RESOURCES ............................................................22 Marketing .....................................................................11 AppENDIX A: NATIONAL BYLAWS .........................................23 Branding and Editorial Guidelines .............................12 AppENDIX B: O∆K POLICIES AND PROCEDURES MANUAL .....31 Membership Form (Application) Management ...........12 *Table of contents is interactive. Click on section to jump to page. O∆K PURPOSE Founded in 1914, our Society honors and develops leaders through scholarship, workshops, leadership and career resources, and lifelong connections to other members. We provide opportunities for members to make a difference on their campuses by providing leadership for service projects, institution-wide advisory boards, and addressing matters of campus and community concern. Mission The unique mission of Omicron Delta Kappa is to recognize and foster collaboration among collegiate leaders representing a wide variety of campus life. O∆K seeks to identify, celebrate, and engage collegiate and community leaders from different background, perspectives, and generations. Vision As the most respected and effective leadership honor society, Omicron Delta Kappa strives for excellence in leadership and character development. Values Scholarship • Service • Integrity • Character • Fellowship Five Phases of Campus Life Scholarship • Athletics • Campus or Community Service, Social and Religious Activities, and Campus Government • Journalism, Speech, and Mass Media • Creative and Performing Arts Fast Facts Founded: December 3, 1914 Founding campus: Washington and Lee University National Headquarters: Lexington, Virginia Number of living addressable members: 300,000 Number of member inducted in FY2019: 7,387 Number of active circles: 297 Lifetime membership fee: $88 Endowment: $1,722,720 Staff: 9 full-time, 1 part-time 1 NATIONAL GOVERNANCE Board of Trustees Governance Committees (also includes Mission President/CEO Mission Committee Committee) Leadership Development Development Vice President for External Vice President for Membership and Governance and Relations and Secretary to Operations, COO Equity & Inclusivity Trusteeship the Board Executive Assistant Director for Director of Finance National Awards Communications and and Extension, CFO Annual Giving Finance National Conference Assistant Director for Assistant Director for External Relations Leadership Programs Scholarship Financial Service Coordinator Student Advisory Board Membership Services Volunteer Coordinator Engagement Financial Service Assistant The Omicron Delta Kappa Society and Educational Foundation (O∆K) is incorporated in the Commonwealth of Kentucky as an IRS designated 501(c)3 charitable organization. O∆K is governed by a Board of Trustees consisting of 28 individuals. The Board of Trustees meets four times a year: twice by conference call and twice in person (see Governance on the O∆K website for additional information). There are five governing committees: Development, Executive, Finance, Governance and Trusteeship, and Mission. Most of the decisions that relate directly to circles and members are the responsibility of the Mission Committee and the Society’s operating committees. A description of each operating committees is below. Mission Committee The Mission Committee, a governing committee of the Board of Trustees, is charged to think strategically about matters related to extension to new campuses including those that serve underrepresented populations. In addition, the committee shall address the health and vitality of existing circles and their members and coordinate the annual review of the Omicron Delta Kappa Policies and Procedures Manual. Furthermore, the committee will maintain the standard of membership throughout the Society and review all applications from institutions for the establishment of a circle on their campus under the provisions of the Omicron Delta Kappa Policies and Procedures Manual. 2 National Operating Committees Omicron Delta Kappa believes strongly that members at all levels should participate directly in governance and program development. Seven operating committees that provide advice, planning, and oversight to many program and services of the organization. National volunteers chair and serve on each of these committees. A member of the National Headquarters staff supports each committee. The members of the committee and chair are appointed by the President/CEO to serve for a term of one year. All operating committees, except the Scholarship Review and Selection Committee, have a significant role in planning programs for the Annual National Leadership Conference. Equity and Inclusivity Committee The Equity and Inclusivity Committee is charged with identifying processes and policies that support the recruitment, involvement, and engagement of a multicultural membership. The committee evaluates the current benchmarks for diversity and inclusion found within Omicron Delta Kappa at all levels of the organization. The committee also examines and develops best practices toward recruiting diverse circle membership. In addition, the committee develops programmatic recommendations related to topics of leading in a diverse world and supporting leadership development in marginalized student populations.
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