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Bedwas, Trethomas & Machen Community Council Bedwas, Trethomas & Machen Community Council Minutes of the meeting of FULL COUNCIL held at the Council Offices, Bedwas on Tuesday 07 July 2009 Present: Vice Chairman: E J Gale Councillors: D Barry, J R Davies, D Havard, G Hollywell, B James, R Otter, W D Thomas Also Present: Tara Dury (Assistant Clerk) Apologies: P Matthews, D J Davies 38. The minutes of the Council Meeting held on 02 June 2009 were challenged by Councillor JR Davies and Councillor R Otter. It was agreed to revise. 39. There were no communications brought forward by the Chairman. 40. The minutes of the Committees, held on 2 & 16 June were approved as a correct record subject to revision as above. 41. Waste Transfer Station. Councillor Hollywell felt a response to the letter received was necessary. RESOLVED : Clerk to write a letter to Cllrs Ron Davies and Colin Hobbs. CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council Minutes of the meeting of the LAND & BUILDINGS COMMITTEE held at the Council Offices, Bedwas on Tuesday 07 July 2009 Present: Chairman: D Barry Councillors: J R Davies, E J Gale, D Havard, G Hollywell, B James, R Otter, W D Thomas Also Present: Tara Dury (Assistant Clerk) Apologies: P Matthews, DJ Davies 42 Council Office The condition of the front of the building and windows was discussed and it was agreed that a report on the condition and work required should be carried out. RESOLVED : Clerk to contact CCBC to arrange. 43 Door Entry System Councillors happy to go ahead with the quote for Ayjay to install a door entry system. RESOLVED: Clerk to arrange. 44. Periodic Testing Work at the Council Office was under the required amount for 3 quotes so this can go ahead. The Workmen’s Hall however was a higher figure and should require the stipulated 3 quotes. However, this would involve paying for other companies to carry out the initial test which has already been paid for with Ayjay. RESOLVED : Clerk to contact CCBC Procurement Dept and clarify with them. CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council Minutes of the meeting of the FINANCE COMMITTEE held at the Council Offices, Bedwas on Tuesday 07 July 2009 Present: Vice Chairman: E J Gale Councillors: D Barry,J R Davies, D Havard, G Hollywell, B James, R Otter, W D Thomas Also Present: Tara Dury (Assistant Clerk) Apologies: P Matthews, D J Davies Councillor J R Davies declared an interest relating to BTM Band. 45 The Full Council Meeting held in June approved the minutes with the amendment to minute no. 20 – where the word radiator was removed. 46 Councillor James queried whether the gas bill is quarterly. Councillor Davies enquired what the balance in the bank is. RESOLVED : Clerk to report back in next meeting. 47 Payments since last meeting and the Ward Project Expenditure reports were noted. 48 Applications for Financial Assistance – RESOLVED: that the following grants be awarded: Trethomas Bluebirds - £250 (Trethomas) ‘Mini Junior Rugby’ – Machen RFC - £300 (Machen) Home Start Cwm Rhymni - £100 (All Wards) Gwent Police/Youth Club - £100 (Each Ward) Trethomas Amalgamated Allotment & Gardens - £300 (Trethomas) Tau’r Goleuni – Clerk to get more information Machen Show - £300 (General Fund) Caerphilly Firework Display - £250 (General Fund) This last item went to a vote, 4 against, 4 in favour, Chairman’s casting vote resolved donation to be sent. 6.45pm – Councillor Thomas left the meeting 49 Councillors requested information of previous years donations be given. 50 Acknowledgements of Financial Assistance were noted. CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council Minutes of the Meeting of the PLANNING COMMITTEE held at the Council Offices, Bedwas on Tuesday 07 July 2009 Present: Chairman: G Hollywell Councillors: D Barry, E J Gale, D Havard, B James, R Otter, W D Thomas Also Present: Tara Dury (Assistant Clerk) Apologies: P Matthews, D J Davies 51 Declarations of interest were given for this Committee by DJ Davies in all applications and by JR Davies in Case Ref: 09/0226/FULL 52. Applications for Planning were decided as follows: Case Ref : 09/0375/FULL Location: 5 Lower Glyn Gwyn Street Trethomas Caerphilly CF83 8GA Proposal: Demolish existing ground floor kitchen and toilet/shower area, construct ground floor and first floor extension and convert roof space to bedroom/en-suite/study Applicant: Mr P Davies 5 Lower Glyn Gwyn Street Trethomas Caerphilly CF83 3GA RESOLVED : More information to be requested Case Ref : 09/0192/RET Location : Spar Store Unit 2 – 3 Llanfabon Drive Shops Llanfabon Drive Trethomas Caerphilly Proposal : Retain air conditioning units and condencing units for refridgeration in the rear yard Applicant : Capper & Co Lanelay Road Talbot Green Pontyclun CF72 8XX RESOLVED : Need clarification if replacing system Case Ref : 09/0439/FULL Location : Unit B 21 Pantglas Industrial Estate Bedwas Caerphilly CF83 8DR Proposal : Construct new access and gates Applicant : GAP Architectural & Engineering Design Services Fear & Owen C/O Mr S Hiles 1 Gelligaer Court Hospital Road Penpedairheol Hengoed CF82 8DG RESOLVED : No Objections Case Ref : 09/0441/COU Location : Bridgend Inn The Square Bedwas Caerphilly CF83 8DY Proposal: Convert existing coachouse to two no. one bedroomed flats Applicant: Mr N Willets Bridgend Inn the Square Church Street Bedwas CF83 8Y RESOLVED : No Objections Case Ref : 09/0444/FULL Location : Trehir Landfill Site Pandy Lane Llanbradach Caerphilly CF83 3DZ Proposal : Install electricity generator plus ancillary equipment in fenced compound to recover and utilise landfill gas from the Trehir Landfill for the generation of electricity Applicant : Novera Energy 1030 Central Park Sluchers Lane Warrington Cheshire WA1 1QL RESOLVED : No objections Summer Recess It was proposed by Councillor Otter and seconded by Councillor Havard that the Clerk be given plenary powers throughout the Summer Recess. Councillor Havard reminded Councillors that Machen Inter School Sports Day would be taking place on the Welfare Ground on Thursday 9 July 2009. CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council Minutes of the Meeting of the POLICE & ROAD SAFETY COMMITTEE held at the Council Offices, Bedwas on 18 July 2009 Chairman: D J Davies Councillors: R T Davies, D Havard, G Hollywell, B James, P Matthews Also Present: S Chick (Clerk) C Armstrong - Police Representative K Hartshorne – Police Representative Apologies: J R Davies, D Barry, B Thomas, L Aldworth, S Lewis (Gwent Police) 53. Approval of Minutes Councillors noted that minutes of the Police & Road Safety Committee were approved at the Full council Meeting. 54. Matters Raised by the Chairman The Police were asked about disturbance outside the Police Station and Royal Oak, Bedwas. Ward Officers were unable to attend due to shift pattern and Officers in attendance were not covering the area so were unable to give any details. They will find out and report back to Council. PACT – issues arising were antisocial behaviour, speeding in Trethomas, Antisocial behaviour in Graig Y Rhacca and Speeding in Machen. Potted Pirate Show put on by local youths involved in the Friday night Project. Tuesday 28 July at 6.30pm. Cllr Matthew pointed out the Police Representatives were from the Lansbury Park Ward, so unable to give information on our area. Police were asked to report back that Councillors felt the new service was not working satisfactorily , Council requested that Superintendant Jon Burley and DCC Carmel attend the next Council Meeting of the Police Committee in order to discuss the problems. Councillor Havard mentioned that motor cycles on the cycle track are a problem, with noise at all hours. Pedestrians have stopped using the track as it is dangerous. The Redbrook Woods are being destroyed by these Off road bikers. Police said it is difficult to catch and identify the culprits. Stopping up the entrances was mentioned but it was felt that this was not the answer to the problem and that really the problem was the attitude of the bikers. It was felt that the Police were not seen to be doing enough about this problem. Councillor R T Davies thanked Police for their contribution to the Fun Day in Bedwas. RESOLVED that Clerk should write to Superintendant Burley expressing the dissatisfaction felt by the Council and inviting him to attend the next meeting in September. CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council Minutes of Meeting of ENVIRONMENT & LEISURE COMMITTEE held at the Council Offices, Bedwas on Tuesday 18 July 2009 at 6.00pm Present: Chairman: J Gale Councillors: D J Davies, J R Davies, R T Davies, G Hollywell, B James, P Mathews, Also Present: S Chick (Clerk) Apologies: L Aldworth, D Havard, D Barry, W D Thomas, 55. Approval of Minutes The Committee noted that the minutes were approved at the Full Council Meeting 56. Chairman’s Report Nothing to report. 57. Clerk’s Report Councillors noted the letters received and requested that the following items be added to the Winter Serive Plan; Graig Y Rhacca Hill from the Chequered Flag Garage Salt bin required at the top of Redbrook Woods Top of St David's Drive with the Junction at Summerfield Lane - salt bin required. Graig Y Rhacca ring road is covered by the Gritter but not the Courts and they can be very difficult. Garth View to Greenacres - need to grit as this is a steep hill Salt bins in the whole area require topping up. RESOLVED : Clerk to contact CCBC ALSO RESOLVED : Clerk to contact 5 man Cleansing Team and let them know that the area from the Bus Stop on the main road to the White Hart, Machen be cut urgently as it is totally blocked and un-usable at the moment. Ask whether Parks have been notified of work required or whether they need to be contacted by us.
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