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AAMVA Code Dictionary (ACD) Manual

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AAMVA Code Dictionary (ACD) Manual AAMVA Code Dictionary (ACD) Manual Release 5.01.0 February August 2013 (Effective September 1, 2013) 4301 Wilson Boulevard, Suite 400 Arlington, VA 22203 (703) 522-1300 Fax (703) 522-1553 This document was produced by AAMVA. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage or retrieval systems, for any purpose other than the intended use by AAMVA, without the express written permission of AAMVA. © 2013 AAMVA All rights reserved. i Table of Contents 1. INTRODUCTION .................................................................................................................................................. 1 1.1 PURPOSE AND SCOPE OF THE ACD (RELEASE 5.1.0) MANUAL .............................................................. 1 1.2 HISTORY OF THE ACD CODE SET ................................................................................................................. 4 2. DESCRIPTION OF THE ACD CODES AND QUALIFYING INFORMATION......................................... 10 2.1 ACD CONVICTION AND WITHDRAWAL CODES ..................................................................................... 10 2.2 CONVICTION OFFENSE DETAIL CODE ..................................................................................................... 10 2.3 WITHDRAWAL TYPE ACD DETAIL COMPOSITE FIELD ......................................................................... 12 2.4 CMV, HAZMAT, AND CDL HOLDER INDICATORS .................................................................................. 12 2.5 CITATION, CONVICTION, AND WITHDRAWAL DATES ......................................................................... 14 3. ACD CODE USAGE RULES ............................................................................................................................. 14 3.1 MAPPING STATUTES TO ACD CODES IN EQUIVALENCY TABLES ..................................................... 15 3.2 USING ACD CODES IN CDLIS ....................................................................................................................... 15 3.2.1 REPORTING AND RECEIVING RETIRED, CHANGED, AND NEW ACD CODES ................................ 17 3.2.2 DETERMINING DISQUALIFICATIONS ................................................................................................... 18 3.2.3 ASSIGNING THE WITHDRAWAL ACD REASON CODE FOR A WITHDRAWAL .................................. 20 3.2.4 DETERMINING RETENTION PERIODS FOR CONVICTIONS AND WITHDRAWALS ......................... 23 3.2.5 USING SPECIFIC ACD CODES ............................................................................................................... 26 3.3 USING ACD CODES IN PDPS ........................................................................................................................ 37 3.3.1 RECORDING A POINTER ON NDR ........................................................................................................ 38 3.3.2 USING THE W00 (Withdrawal, Non-ACD violation) CODE ..................................................................... 38 APPENDIX A - ACD CODES, DESCRIPTIONS, AND ABBREVIATIONS .............................................. A-1 ALCOHOL AND DRUG (CONTROLLED SUBSTANCES) VIOLATIONS ....................................................... A-1 DUTIES FAILED – REQUIREMENTS NOT MET – IMPROPER BEHAVIOR ................................................ A-2 EQUIPMENT/VEHICLES – REGULATIONS, DEFECTS, AND MISUSE ....................................................... A-4 MANEUVERS – ILLEGAL OR IMPROPER ..................................................................................................... A-5 SPEEDING ........................................................................................................................................................ A-8 UNCLASSIFIED OFFENSES ............................................................................................................................ A-9 WITHDRAWALS .............................................................................................................................................. A-10 APPENDIX B - ANSI D20 CODE TO ACD CODE TRANSLATIONS ........................................................ B-1 APPENDIX C - CDL DISQUALIFICATION PERIODS FOR CERTAIN OFFENSES ............................ C-1 MAJOR OFFENSES ................................................................................................................................................... C-2 SERIOUS OFFENSES ................................................................................................................................................ C-4 RAILROAD-HIGHWAY GRADE CROSSING OFFENSES ............................................................................................... C-6 VIOLATING OUT-OF-SERVICE ORDERS ................................................................................................................... C-7 FALSIFY/FRAUD OFFENSES ..................................................................................................................................... C-8 USA PATRIOT ACT OFFENSE ............................................................................................................................. C-10 WITHDRAWAL DISQUALIFICATION PERIODS ......................................................................................................... C-11 APPENDIX D - (REMOVED) ........................................................................................................................... D-1 APPENDIX E - ACD CODES USED IN CDLIS AND PDPS WITH MAPPINGS TO FEDERAL REGULATIONS AND MODEL LAWS ............................................................................................................... E-1 APPENDIX F - EXAMPLES ............................................................................................................................. F-1 F1 – ADMINISTRATIVE PER SE ................................................................................................................................ F-2 F1.1 – Administrative Process Only .................................................................................................................. F-2 F1.2 – Court Process only ................................................................................................................................. F-3 F1.3 – Administrative and Court Process ......................................................................................................... F-3 F2 – DRIVING A CMV WHILE DISQUALIFIED FOR PREVIOUS VIOLATIONS IN A CMV ............................................ F-6 F2.1 – Both offenses in CMV ............................................................................................................................. F-6 ii F2.2 – First offense in non-CMV ....................................................................................................................... F-7 F2.3 – Second offense in non-CMV ................................................................................................................... F-9 F2.4 – Multiple B20 Convictions ..................................................................................................................... F-10 F3 – CALCULATING PENALTIES FOR MULTIPLE SERIOUS OFFENSES WITHIN A 3-YEAR WINDOW ........................ F-13 F3.1 – Convictions Arrive in Order of Conviction Date ................................................................................. F-13 F3.2 – Convictions Arrive in Mixed Order (based on Conviction Date) ......................................................... F-18 F3.3 – Convictions Arrive in Order – Third > 3 Years from First .................................................................. F-22 F3.4 – Convictions Arrive in Mixed Order – Third > 3 Years from First ....................................................... F-25 APPENDIX G - GLOSSARY ............................................................................................................................ G-1 INDEX OF ACD DESCRIPTIONS ............................................................................................................ INDEX-1 iii List of Tables Table 1. History of Changes to the ACD Code Set ....................................................................................................... 5 Table 2. Rules for Setting the ACD Detail Field, for a Given Conviction ACD Code ............................................... 11 Table 3. Rules for Setting the Hazmat Indicator for Conviction ACD Codes Requiring the CMV Indicator = ‘1’ .... 13 Table 4. Example of Equivalency Table Entry ............................................................................................................ 15 Table 5. Examples of CDLIS Driver History Actions ................................................................................................. 17 Table 6. Rules for Reporting and Receiving Convictions and Withdrawals with Current or Retired ACD Codes .... 17 Table 7. Types of Convictions that Require a Disqualification of the CDL Privilege ................................................ 20 Table 8. Withdrawal ACD Codes That Must Not Be Used for Convictions ............................................................... 22 Table 9. Withdrawals Where an Underlying Conviction Is Optional or Not Allowed ..............................................
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