Cover page

AGENDA

Meeting of the Inangahua Community Board

Tuesday 27 April 2021

Commencing at 5:00pm

At the Womens Institute Rooms, 174-180 Buller Road, Reefton

1 Terms of Reference

Inangahua Community Board

Terms of Reference and Delegations from Council, and Committees of Council

2019 - 2021 Triennium

2 Terms of Reference

Inangahua Community Board

Reports to: Council

Chairperson: As appropriate

Membership Alun Bollinger, John Bougen, Rachel Fifield, Dave Hawes, Ina Lee Lineham and Linda Webb

Meeting Frequency: Bi Monthly

Purpose: 1. The purpose of these delegations is to give effect to the local community empowerment model which is a partnership approach to the governance of the District that will primarily be delivered through the Inangahua community board. 2. The intent of these delegations is to delegate authority and, as far as possible, responsibility to the Inangahua community board to allow the community board to effectively govern and provide recommendations to the Council regarding local issues associated with their areas. 3. In making these delegations the Council recognises that it is ultimately responsible for the governance of the district and therefore retains the right to set minimum standards and to review community board recommendations associated with the exercise of these delegations.

In making these delegations the Council undertakes to:

1. Provide for and give consideration to community board input into significant governance decisions affecting the respective community board area.

The ICB is delegated the following Terms of Reference and powers:

Terms of Reference:

Community Board Status A community board (Local Government Act 2002, s.51) is:

1. An unincorporated body; and 2. Not a local authority; and 3. Not a committee of the Council.

3 Terms of Reference

Role The legislative role of community boards (Local Government Act 2002, s.52) is to:

1. Represent, and act as an advocate for, the interests of its community, and 2. Consider and report on all matters referred to it by Council, or any matter of interest or concern to the community board: and 3. Maintain an overview of services provided by the Council within the community: and 4. Prepare an annual submission to the Council for expenditure within the community: and 5. Communicate with community organisations and special interest groups within the community: and 6. Undertake any other responsibilities delegated to it by Council.

Delegations

In exercising the delegated powers, the community board will operate within:

1. Policies, plans, standards or guidelines that have been established and approved by Council: 2. The approved Council budgets for the activity

In addition to the community boards legislative role the community board is responsible for and accountable to the Council for: 1. Providing local leadership and developing relationships with Council, the community, and community organisations in developing local solutions within the Community board area. 2. Assisting the organisation with consultation with local residents, ratepayers, Iwi, community groups and other key stakeholders on local issues including input into the Long Term Plan and the Annual plan. 3. Making recommendations to Council on leases, licenses or concessions associated with all Council owned property included within the locally funded activities of the community board area, excluding Council administration land and buildings. 4. Making recommendations to council on property (including land & buildings) acquisitions and disposals in the local area.

Note: None of the delegations may be sub delegated

1. Council retains decision making authority associated with new or existing maintenance contracts.

4 Terms of Reference

Additional financial delegations Community Board has the authority to approve annual expenditure from a discretionary fund determined by Council on an annual basis, for local activities with the following parameters:

1. The decision meets relevant legislation and Council policy requirements including any controls on the use of funds from the respective account. 2. The decision is made after considering a report from staff or community members. 3. This expenditure may be operating or capital in nature, or a mixture of the two. 4. This expenditure cannot fund the “additional capacity” component of capital projects. It can only fund renewal or increased level of service components of capital projects

Power to delegate The Community Board may not delegate any of their responsibilities, duties or powers to a committee, subcommittee or person.

Matters which are not delegated.

Council does not delegate: 1. The power to: • Make a rate or bylaw. • Borrow money, or purchase or dispose of assets. • Acquire, hold or dispose of property. • Appoint, suspend or remove staff. • Adopt a long term plan or annual plan or annual report. • Institute an action for the recovery of any amount. • Issue and police building consents, notices, authorisations, and requirements under any Acts, Statutes, Regulations, By –laws and the like. • Enter into contracts and agreements. • Incur expenditure in excess of the approved Community budget; or

2. The powers and duties conferred or imposed (on Council) by The Public Works Act 1981 or those powers listed in the Section34 (2) of The Resource Management Act 1991

5 Terms of Reference

Review of a Community Board decision In recognition of Council’s ultimate responsibility for the governance of the District, that Council retains the right to review any decision of a community board where it believes:

1. The decision is not consistent with the Council’s vision, mission, values and goals. 2. Where it believes the community board decision has contravened any relevant legislation. 3. The powers and functions of community boards as defined in the Local Government Act 2002 have been exceeded. 4. The delegations of the community board have been exceeded. 5. The decision will unduly impact on the ability of the Council to provide a district wide level of service where it believes it is necessary to do so. 6. The decision is contrary to the Council’s Ten Year Plan, adopted council policy, plan or strategy or any other authority, license, consent or approval.

Decision review process A decision to review and determine the associated course of action associated with a community board decision will be made jointly by the Mayor and Chief Executive. The relevant community board chairperson will be consulted in the process of the Council determining whether a community board decision will be reviewed. Generally the course of action will include one of the following: 1. Refer the decision back to the community board for reconsideration; or 2. Refer the decision to the Council, one of its committees or its delegated representative for determination.

Community Board to Council decision referral process In exceptional circumstances, community boards may refer any decision to Council or its delegated committee for determination subject to that referral including the reasons the decision has been referred to the Council for determination. Membership The membership of the community board (Local Government Act 2002, s.50) consists of:

1. Members elected under the Local Electoral Act 2001; and 2. Members appointed in accordance with the Local Electoral Act 2001 by the Buller District Council.

6 Terms of Reference

Chairperson The community board must have a chairperson (Local Government Act 2002, Schedule 7, Clause 37), who shall be elected at the first meeting of the community board in accordance with the Local Government Act 2002, Schedule 7, Clause 25 or in accordance with any subsequent amendment to this Act.

The chairperson is responsible for: 1. The efficient functioning of the community board. 2. Setting the agenda for community board meetings. 3. Ensuring that all members of the community board receive sufficient timely information to enable them to be effective community board members.

4. Attending Council meetings to represent the interests of the Community Board. 5. Being the link between the community board and Council staff.

Contacts with media and outside agencies The Mayor acts as the official spokesperson for the Council with the media and may provide approval to elected members to act as an official spokesperson.

Community board members, including the chairperson, do not have delegated authority to speak to the media and/or outside agencies on behalf of the Council. The Group Manager for the community board area, after consultation with the Community Board Chair, will manage the formal communications between the community board and its constituents, and for the community board in the exercise of its business. Correspondence with central government, other local government agencies or other official agencies will only take place through Council staff.

Frequency of meetings The community board shall meet at least two monthly.

Conduct of affairs The community board shall conduct its affairs in accordance with the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act 1968, Councils Standing Orders and Code of Conduct.

7 Terms of Reference

Quorum The quorum at a meeting of the community board shall consist of: 1. Half of the members if the number of members (including vacancies) is even; or 2. A majority of members if the number of members (including vacancies) is odd.

Remuneration Elected members will be reimbursed in accordance with the current Local Government Elected Members’ Determination.

8 Table of Contents

Inangahua Community Board VENUE: Reefton Womens Institute Rooms, Buller Road, Reefton

27 April 2021 05:00 PM - 07:00 PM

Agenda Topic Page

1. Apologies 10

2. Members Interests 11

3. Confirmation of Minutes 12

3.1 Previous Minutes from 09 February 2021 13

4. Action Points 20

4.1 Action Points as at 09 February 2021 21

5. Reefton Water Supply Report 22

5.1 Attachment 1 - Reefton Water Upgrade Newsletter 02 Feb 2021 23

5.2 Attachment 2 - Reefton Water Supply Integrated Programme March 2021 25

6. Community and Economic Development Update 30

7. Submission on Long Term Plan 33

8. Chair's Report 41

8.1 Appendix A - Letter from Mayor to West Coast Regional Council 43

8.2 Appendix B - Response from West Coast Regional Council 45

9. Public Forum Response 46

9 Tab 1: Apologies

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 1

Prepared by Rachel Townrow Group Manager Community Services

APOLOGIES

1. REPORT SUMMARY

That the Inangahua Community Board receive any apologies or requests for leave of absence from elected members.

2. DRAFT RECOMMENDATION

That there are no apologies to be received and no requests for leave of absence.

OR

That the Inangahua Community Board receives apologies from (insert Board Member name) and accepts Board Member (insert name) request for leave of absence.

10 Tab 2: Members Interests

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 2

Prepared by Rachel Townrow Group Manager Community Services

MEMBERS INTEREST

Members are encouraged to consider the items on the agenda and disclose whether they believe they have a financial or non- financial interest in any of the items in terms of Council’s Code of Conduct.

Members are encouraged to advise the Governance Assistant of any changes required to their declared Members Interest Register.

The attached flowchart may assist members in making that determination (Appendix A from Code of Conduct).

______

DRAFT RECOMMENDATION:

That members disclose any financial or non-financial interest in any of the agenda items.

11 Tab 3: Confirmation of Minutes

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 3

Prepared by Rachel Townrow Group Manager Community Services

CONFIRMATION OF MINUTES

1. DRAFT RECOMMENDATION

That the Inangahua Community Board receive and confirm minutes from the meeting of 09 February 2021.

12 3.1: Previous Minutes from 09 February 2021

MEETING OF THE INANGAHUA COMMUNITY BOARD, HELD AT 5.00PM ON TUESDAY 9 FEBRUARY 2021 AT THE WOMENS INSTITUTE ROOMS, 174-180 BULLER ROAD, REEFTON.

PRESENT: Cr J Bougen (Chair), Cr D Hawes, Alun Bollinger, Linda Webb, Ina Lineham from 5.15pm

IN ATTENDANCE: Deputy Mayor Roche, Cr J Howard, R Townrow (GM Community Services), M Wilson (EA Commercial and Corporate Services), V Hill (Governance Assistant)

MEDIA: Lois Williams Claire Ward

Cr J Bougen welcomed Mark Davies (Department of Conservation, Director of Operations ) and Inangahua Community Board candidates Corey Aitken and Michael Hammond.

PUBLIC FORUM

Speaker 1: Ben Johnson - Department of Conservation, Senior Ranger Community provided a power point presentation of a general overview of DOC activities in the region. Mark Davies took the opportunity to pay tribute to Cr D Hawes for his work with Kohanga Atawhai.- Manson Nicholls Hut, Lake Daniell.

Speaker 2: Steph Hayton - Oceana Gold, Environmental and Restoration Coordinator presented a video and power point information on progress to date on Ocean Gold sites currently undergoing rehabilitation.

Mark Davies explained how DOC will take on management of the site in the future and discussed Oceana Gold’s ongoing obligation and commitment to restoration.

Cr J Bougen queried what will happen to old equipment, heritage items and artefacts and there was brief discussion regarding this possibility.

Sam Symonds, Department of Conservation, Senior Ranger Heritage was also in attendance.

Cr J Bougen commented on the sensational engagement with the community from Oceana Gold Ltd in The Clarion etc and thanked all speakers who left the meeting at 4.50pm.

13 3.1: Previous Minutes from 09 February 2021

Speaker 3: Claire Ward – Ms Ward tabled a photograph of a grubby sign under a tree in a park. Cr D Hawes suggested a service request.

ACTION POINT R Townrow (GM Community Services) to raise a service request to have the sign cleaned.

Speaker 4 Moira Lockington commented that the pool looks fantastic and asked what is happening with the crossing on Broadway.and the puddle outside Supervalue.

Ms Lockington raised the issue of about ten trees that apparently need cutting down at King George park. Ms Lockington said the historic oak tree should remain however the others need removing.

As there are still funds of $800 available from local people who gave money to plant more trees along the riverbank, it has been suggested that this money be spent and trees that have been removed could be replaced with different trees. Council permission and assistance was sought in this regard.

Ms Lockington queried what is happening about the BNZ, which has been scheduled for closure in June.

Speaker 5 Helen Huggins Ms Huggins is concerned about the number of trees being chopped down that are not dangerous and presented photographs of Geraldine which were sent to the Buller District Council before Christmas. Ms Huggins also has photographs of how sparse some areas in Reefton are looking and believes the public areas could be beautified with better maintenance and planting.

Speaker 6 Graeme Neylon Mr Neylon offered his congratulations for the wonderful 150th Anniversary celebrations held recently and thanked the Reefton Inc business association and citizens of Reefton.

Mr Neylon suggested that the rules around By-elections be reviewed and that the Inangahua Community Board should put in a submission to the Buller District Council to lobby the government and shorten Byelection period. Mr Neylon said it is his personal preference to remove the need for a By-election, and that the Inangahua Community Board should be able to appoint the next highest polling candidate.

The next point to be raised by Mr Neylon was the new public toilets, and he advised the meeting that there may be another delay due to funding issues. Mr Neylon said this should not be delayed for another financial year.

MEETING DECLARED OPEN AT 5.57pm.

1. APOLOGIES (p10)

RESOLVED that there be no apologies to be received and no request for leave of absence; or

14 3.1: Previous Minutes from 09 February 2021

L Webb/D Hawes 5/5 CARRIED UNANIMOUSLY

2. MEMBERS INTEREST (p11)

RESOLVED that members disclose any financial or non-financial interest in any of the agenda items.

I Lineham/J Bougen 5/5 CARRIED UNANIMOUSLY

3. CONFIRMATION OF MINUTES (p12)

RESOLVED that the Inangahua Community Board receive and confirm minutes from the meeting of 01 December 2020. L Webb/I Lineham 5/5 CARRIED UNANIMOUSLY

4. ACTION POINTS (p21)

RESOLVED that Inangahua Community Board receive the action list for information. D Hawes/A Bollinger 5/5 CARRIED UNANIMOUSLY

5. VERBAL UPDATE FROM THE CHAIR (p21)

Cr J Bougen (Chair) thanked Graeme Neylon for his comments regarding the 150th Anniversary celebrations and said it was the most amazing thing to be involved in.

Cr Bougen expressed his gratitude for funds provided from the Inangahua Community Board and also funds from the Annual Plan.

Cr Bougen went on to say that performances from local people and the fireworks were wonderful and a great success.

Linda Webb provided an update about the piano and wanted to thank Westreef for paying for the piano to be tuned.

ACTION POINT Chair to thank Westreef Services Ltd on behalf of the Inanagahua Community Board for paying for the piano to be tuned

15 3.1: Previous Minutes from 09 February 2021

Cr Bougen also wanted to say thank you for the best wishes he received after a recent health event.

RESOLVED that the Inangahua Community Board receive the verbal update from the Chair.

D Hawes/J Bougen 5/5 CARRIED UNANIMOUSLY

6. COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE (P22)

R Townrow (GM Community Services) provided a summary of the Community and Economic Development Update.

Ms Townrow advised the meeting that the Broadway public toilets have not been able to secure external funding to date due to the intended fund being postponed.

Ms Townrow said other options were being considered. Ms Townrow observed that there is also the option of reducing the scope of the project to within $200k rather than $400k.

Cr D Hawes commented that he is personally concerned that there is talk of working bee as this is a public asset and work should have been budgeted for and that the same thing happened with the Community Centre and the pool. Cr Hawes believes the funding should be met by Council as capital expenditure.

Progress on the Reefton pool repairs was discussed, along with expenses incurred during the period of closure.

Cr J Bougen asked how the Community Centre is going and if the architect is still finalising plans.

ACTION POINT: R Townrow (GM Community Services) will circulate an update on the Community Centre project to Inangahua Community Board members

Cr J Bougen thanked Ms Townrow.for her report.

RESOLVED that the Inangahua Community Board receive the Community and Economic Development update for information J Bougen/A Bollinger 5/5 CARRIED UNANIMOUSLY

16 3.1: Previous Minutes from 09 February 2021

7. OFFER TO PURCHASE INANGAHUA JUNCTION SCHOOL (p38)

Discussion:

R Townrow (GM Community Services) confirmed that nothing has been identified by Council staff in relation to infrastructure or other reasons council may need the land.

RESOLVED that the Inangahua Community Board recommend that Buller District Council does not express an interest to purchase the Inangahua School for a public work. A Bollinger/J Bougen 5/5 CARRIED UNANIMOUSLY

8. RESPONSE TO PUBLIC FORUM

Department of Conservation/Oceana Gold presentation: Cr J Bougen commented that it was a good DOC presentation and that the outcome of a joint engagement action plan will be interesting.

Cr D Hawes believes the community should take time to see what the exit should look like and what assets should be put back to original condition.

Claire Ward R Townrow (GM Community Services) confirmed a Service Request has been initiated to clean the sign.

Cr D Hawes commented that the community should not have to police the maintenance programme.

Moira Lockington The crossing on Broadway was discussed. Lois Williams confirmed she had contacted Waka Kotahi and that a safety crossing was being attended to.

ACTION POINT: R Townrow (GM Community Services) to ask staff to confirm the situation regarding a safety crossing on Broadway with Waka Kotahi, along with the problem of the lake outside Supervalue.

17 3.1: Previous Minutes from 09 February 2021

Helen Huggins Responsibility for the trees in the King George Park was discussed.

Cr D Hawes asked how often the Inangahua Community Board has to revisit these maintenance issues. Cr Hawes said plans have been drawn up in the past to link with the Strand and that there is a need to get back to a plan and engage with the community rather than dealing with ad hoc problems with maintenance.

Cr J Bougen agreed, saying it would be appropriate to liaise with the Westreef General Manager to discuss what he considers to be services provided to Reefton

Cr D Hawes noted that the public forum query on staffing levels in Reefton had not been responded to.

R Townrow (GM Community Services) noted that there are two distinct aspects to the issue. What the maintenance contract looks like needs to be defined, and how should it be going into the future.

Ms Townrow supports community planning for what is wanted in this regard. Ms Townrow suggested the Inangahua Community Board could lead this and Buller District Council could potentially support this through formal reserve management planning and engaging with the community in this way.

Cr J Bougen noted that it is imperative in future that there be a post project work completion programme. What needs to be done and who is going to pay for it must be established.

ACTION POINT: R Townrow (GM Community Services) to determine what the current maintenance plan for the district is and how to go through community engagement process.

The imminent closure of the BNZ was discussed. R Townrow (GM Community Services) advised that council was doing advocacy work in the background.

Graeme Neylon Cr J Bougen thanked Mr Neylon for his congratulations and also for his comments regarding By-election reform.

ACTION POINT: R Townrow (GM Community Services) to raise lobbying for By-election change with the Mayor.

RESOLVED that the Inangahua Community Board advise of any public forum responses. L Webb/A Bollinger 5/5 CARRIED UNANIMOUSLY

18 3.1: Previous Minutes from 09 February 2021

• There being no further business the meeting concluded at 6.41 pm • Next meeting: 5:00pm, Tuesday 13 April 2021 Reefton Womens Institute Rooms, 174-180 Buller Road, Reefton.

Confirmed: ………………………………..…………………Date: ……………………..

19 Tab 4: Action Points

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 4

Prepared by Rachel Townrow Group Manager Community Services

ACTION POINTS

1. REPORT SUMMARY

A summary of resolutions requiring actions by the Inangahua Community Board.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the action points report for information.

20 21

Date required Date 2020 December

re still reviewing this request. this reviewing still re Progress a NZTA

4.1: Action Points as at 09 February 2021 Responsible Bougen John Cr (Chair) Community GM Services Bougen J Cr (Chair) Community GM Services Community GM Services Community GM Services

progress on on progress election rules rules election -

lobbying for change to By to change for lobbying

to respond to Charley Gray’s letter and convey the the convey and letter Gray’s Charley to respond to

ActionPoints

Action Point / Meeting Date Meeting / Point Action 2020 11 February Reefton: into and Point Blacks through Speed limit Chair NZTA. with meeting from received information 2021 09 February cleaned be to in park Sign under park the in the sign for required request Service trees 2021 09 February tuning for piano for paying Westreef Thank 2021 09 February Inangahua to be circulated to plans Centre Community members Board Community 2021 09 February staff about Services Talk to Infrastructure outside lake the and Broadway on crossing safety Supervalue. 2021 09 February of issue Raise Council District Buller with

3. 10 11 12 13 15 No. BOARD INANGAHUA COMMUNITY Current Tab 5: Reefton Water Supply Report

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 5

Prepared By: Eric de Boer Manager Infrastructure Delivery

Reviewed By: Mike Duff Group Manager Infrastructure Services

Attachments: 1. Reefton Water Supply Upgrade – Project Newsletter 2. Project Steering Group Report Reefton Water - March 2021

REEFTON WATER CAPEX DELIVERY PROJECT UPDATE PRESENTATION

1. PRESENTATION PURPOSE

The Reefton Water Supply serves the district’s second largest town and is currently undergoing significant upgrade works to ensure a safe, compliant drinking water and ‘fit for future’ infrastructure.

The purpose of this presentation is to provide ICB members with an update on the project and delivery progress on Reefton Water Capex Project.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the Presentation for information.

3. INFORMATION

The information package included with the Presentation to ICB members includes:

 Reefton Water Supply Upgrade Progress Presentation – to be delivered at ICB on the 27th April 2021  Reefton Water Supply Upgrade – Newsletter – Feb 2021  Reefton Water Supply Upgrade – Project Steering Group – March report  BDC– Frequently Asked Questions (FAQ)

22 5.1: Attachment 1 - Reefton Water Upgrade Newsletter 02 Feb 2021

Reefton Water Supply Upgrade Project Update

Newsletter 2 • February 2021

Kia ora koutou Welcome to the second in a series of newsletters updating you about the Reefton Water Supply upgrade.

Work progress Introduction Geotechnical assessment and surveying works are The main reason to upgrade the Reefton water currently underway in Donovan Street. This is being supply is to meet compliance. done to look the alternative option of using the road reserve to lay the new rising and falling main sections A critical issue is to minimise risk of the water connecting to the existing reservoir. becoming re-contaminated after leaving the The new mains were initially intended to be located treatment plant. beside the existing 80-year-old cast-iron rising/falling In April 2020, Council resolved to accept an main, however, a different alignment would greatly upgrade proposal for work package options, reduce the risk of damaging the existing pipe during including a new rising main, a new falling main, installation. Any damage to the existing main would reservoir improvements and network changes. The main contractor is now working on completing detailed design and site establishment. The supply remains under a precautionary Boil Water Notice while the works are being done. Following recommendations from the drinking water regulator, Council has resolved to chlorinate the supply once the upgrade is completed. This is acknowledged as the only proven mitigation against the risk of re-contamination in the network once water has left the treatment plant. Council expects that chlorination will become mandatory for all drinking water supplies in the near future and are preparing accordingly.

23 5.1: Attachment 1 - Reefton Water Upgrade Newsletter 02 Feb 2021

cause major disruption to consumers, and risk will be avoided in this way. Council is updating adjacent landowners about the work and any likely impact on them, as well as sharing information with Council’s Reefton Service Centre. The Reefton reservoir was completely drained to enable contractors to go inside to do a physical inspection and condition assessment. Council are also assessing whether pressure reduction capacity should be added to the water system. There will be further consultation with commercial users to check possible side effects, such as on sprinklers systems, and firefighting. Pressure reduction could have advantages across the network including fewer pipe breakages, less maintenance and reduced water loss. What’s next? Between March and June improvements will be made to the reservoir based on inspection findings and condition assessment. The technical team is ascertaining if the roof will need to be replaced or if there are other effective repairs that can be made to the structure. Work will also be completed to improve the security of the supply and help prevent the reservoir from being contaminated. Also, to be completed by the end of June are the new rising and falling mains to and from the reservoir.

Precautionary Boil Water Notice A reminder that Reefton remains on a precautionary Boil Water Notice. More information, including answers to frequently asked questions about Boil Water Notices, is on Buller District Council’s website – www.bullerdc.govt.nz. Alternatively, you can contact Council via our freephone line on 0800 807 239.

Photos, page 1: The pump shed adjacent to the Reefton skate park. This page, top: Donovan Street, paper road for new pipeline route. Middle: New polyethylene (PE) pipeline behind the campground. Right: Internal view of the existing Reefton reservoir.

FOR MORE INFORMATION i email: [email protected] or visit Council’s website www.bullerdc.govt.nz

24 25

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March March 2021 st

5.2: Attachment 2 - Reefton Water Supply Integrated Programme March 2021 Reefton – Township–Reefton West Coast $1,440,000 the month For ending31 (BDC) District Buller Council Tru-LineCivil ERPRO, CalibreGauntlett, GroupLloyd – Manager Project packages; work (B)Four Renew existinglarge reservoir, Construct (D) Dedicated a (e) Constructmain, Risingnew a Falling Construct Newand(F) a Main Water Pressure and Main InfrastructureControlling Pressure Comments sealing. awaiting and over switched pipework work Buller ordered. materials and approved, alternatives design steady, Progress allocated. budget overall and awarded price Contract the within manageable still changes design proposed present, at Good the to St Donovan up route pipe on acceptance to prior details design alternative Contractors awaiting principle, in agreed designs Alternative systems. PM with welltracked Changes station. pumping the at tanks buffer for and reservoir works. site monitoring undertaking actively team Owners Integrated place, In designs alternative incorporate to requested been has This schedule. updated new provide to Contractor needs Schedule report. within included register opportunities & Risk Updated

A A G G G G Status

t r o p e R s u t a t S t c e j o r P / e m m a r g o r P Project Overview/traffic Status/High-LevelLight Project Summary (G =R =A = Green; Red) Amber; Aspect Overall: Budget: Scope: Resource: Schedule: Issues: Risks / Project StatusSupply Project Water Report – Upgrade – Reefton March 2021 Programme/Project Details andLocation Region: Project Budget: Reporting Period: Principal: Project Partner(s): Project Manager: Project Outcomes: Programme 26

2 | | 5 2 e g a P

Comments Comments

Remainder of Buller Road to be prepped. Fulton Hogan booked to seal road road seal to booked Hogan Fulton prepped. be to Road Buller of Remainder April. early . Reservoir liner / bladder delivered to site. site. to delivered bladder / liner Reservoir Street Donavon for issued report Geotechnical Ongoing throughout design build project project build design Ongoingthroughout works Geotechnical Street Donavon awaiting Ongoing- pending changes further March haveapproved been changes Ongoing– Design Geotechreport packages work different the Ongoingfor 2021 June finish scheduled Works to

• • •

Jul Jul Next Month Next April

Jun

May May

Apr

Mar

Feb

Jan Jan

Dec

5.2: Attachment 2 - Reefton Water Supply Integrated Programme March 2021

Project Road Map/Schedule Project Updated March 21 Nov Nov

Oct Oct

etwork shutdown and connection completed connection and shutdown etwork Design Design Second n Second abandoned. pipework old and Street Potter and Street Elizabeth ordered. Buller Road pipeline installed, pressure tested completed between between completed tested pressure installed, pipeline Road Buller materials and approved Reservoir and Tanks Balance to alterations Design pipework. AC old the remove to of March end site on team Asbestos Planning Planning Closeout Closeout Approvals Approvals Project task task Project Construction Construction

• • • • Site Establishment SiteEstablishment

t r o p e R s u t a t S t c e j o r P / e m m a r g o r P State of PlayState Month Last March 27

3 | | 5 3

e g a P

Comments Geotechnical including ongoing SiteInvestigation Street Donovan of investigations and balance tanks Road, Buller Ongoing:Campground, Reviewing and approved. submitted reservoir liner alignment. pipe for options alternative and Street Elisabeth between installed Infrastructure completed testing Chlorine and Street. Potter Pressure sealing awaiting and complete andBackfill passed. designconcept updated Awaiting Commentary BDC $1.4M 2020/21budget are Works progressing within expected and costs.timeframes overall

% Complete % 100% 80% 90% 100% 90%

0 Project Variance Project $0 $

Actual DateActual 2020 October 06 2020 Dec 18 $873,651

Forecast cost Forecast tocost complete $755,737 $117,914

Baseline DateBaseline 2020 October 06 2020 Dec 8 2021 Jan 18 2021 March 15 2021 May 3 June 30 2021 $369,195 $197,154 $566,349 Actual SpendActual

5.2: Attachment 2 - Reefton Water Supply Integrated Programme March 2021

Indicative Indicative Cost $1,124,932 $315,068 $1,440,000

t r o p e R s u t a t S t c e j o r P / e m m a r g o r P Financials Financials (~10019~7311556009) Gl summary offundingA and received expenditure to againstdatebudgeted actual Projecteach Element for shown is below. the table in Programme/Project Item Financial Reefton SupplyWater UpgradeContract Delivery Project Total Milestones Milestone awarded Contract 0) siteinvestigations Planninginitial 1) and Finalise design 2) area Campground through Construction 3) Main Road Buller Construction 4) Improvements Reservoir Construction 5) reservoir St to Donovan watermainsup of Construction 6) Out Close Project 7) 28

4 | | 5 4 e g a P

. Mitigation processdue consideringin Council requirements the fromChlorinateto a public perspective.Need health implementato communicationgoodstrategy informto the progress.be community will managedaof This as standalonesubproject the of main upgrade works issuesnewslettersregular Council informingprogressthe community of updateand information currency of on website maintainingCouncil consistent messaging. issues release Council informingmedia the trackusers alternative routes of lieu in of access tractthatDOC are usedstill upper availablebe to access to tracksthe walking approved properties.forVariation 30up to Communications updateadjacentto landowners with anddesignsconducted once investigationsare completed site andapproved. forapply toContractor temporary portionDOCto access track.ofaccess submitteddesignContractor andby approved ERPRO andBDC Civilare usinglocal Tru-Line contractormaintenance to out existingmark services excavationsto prior Likelihood medium medium medium medium medium medium Medium Magnitude high medium medium low medium medium Medium 5.2: Attachment 2 - Reefton Water Supply Integrated Programme March 2021

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t r o p e R s u t a t S t c e j o r P / e m m a r g o r P Redeployment OutcomesRedeployment following The table shows thenumberofpeopledeliverto theprojectworking thecurrent in period.reporting Programme/Project Element Reefton SupplyWater Upgrade District Buller Council Civil Tru-Line Group Calibre ERPRO Total following The tablepast, andcurrent, shows total expected jobsfuture Jobs Current 10 Communications update An andmarketingon media, communication for theprogramme/projectactivity projectseparatebeingAup to is introduction set managethe chlorination theto supplyWater of theonce areupgrade completed.works High public profile. Targeted mediacampaign for Council and repsdrop-inpropose regular public conductby toany to sessions the questions answer Tab 6: Community and Economic Development Update

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 6

Prepared by Community Services Team Leaders

Reviewed by Lisa Gregory Team Leader Community Engagement

COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE

1. REPORT SUMMARY

This report provides a summary of community and economic development activities that have occurred since the last Inangahua Community Board meeting, and those that are planned between now and the next Board meeting, with a particular focus on the Inangahua Ward.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the Community and Economic Development update for information.

3. ISSUES & DISCUSSION

This report provides an update on developments that have occurred during February and March looks ahead to April.

4. Reefton Socio-Economic Development

Below is a summary of activities undertaken by Reefton’s Socio-Economic Development Officer (SEDO) since the last Board meeting:

Blacks Point Museum – multiple meetings have been held to discuss the hardship situation which the museum is in and to offer suggestions for ways to stimulate revenue and funding. Have connected the group to DWC, MTFJ, and MSD for specialist support and revenue streams.

30 Tab 6: Community and Economic Development Update

Support provided to help establish Reefton Mountain Biking Club as a trust. This will assist the group with fund opportunities. Info provided about the Regional Events Fund and major mountain biking even scheduled to take place in Reefton in March 2022.

Continue to liaise with DWC and Craig Murray to progress planning and funding application to Regional Events Fund for major/national qualifier mountain biking event.

Working to support Quartzopolis mountain biking event.

Assist newcomers who have moved to the area. Connect where relevant to DWC, MSD and Newcomers group.

Continuing to research and arrange cultural training for Reefton at OceanaGold’s request.

Assisting to co-ordinate business courses presented in Reefton by DWC. Excellent turn out to courses funded through DWC for Reefton businesses.

Supporting and promoting - BDC libraires and Buller REAP’s Introduction to Digital Banking training in Reefton. Also raising awareness of the Stepping Up digital classes.

Facilitated Mitre 10’s sponsorship of Sacred Heart playground project.

Fusion Event’s Ultra Marathon event in Reefton in August 2021. Directed event manager to the Regional Events Fund, continuing to provide support.

4.1.1 Reefton Library Fortnightly outreach activities are still occurring this includes story time and IT support. NZLPP funding. Numbers attending have been small we have even tried moving activities around to see if a better time fit people, but therefore we have gone from weekly to fortnightly.

With the bank closing we have launched a banking for senior's IT sessions in collaboration with Buller Reap. Spots have filled up quickly. Shows a real need for more support in this area and we will continue to look for these opportunities.

4.2 Reefton Cinema and Community Centre It’s business as usual at the cinema. Working with cinema staff to take on some of the admin side whilst i-site Reefton increase their staff and bring them up to speed.

31 Tab 6: Community and Economic Development Update

Reefton Cinema – hires are increasing – 10th July for Waiuta 70yrs remembrance of the closure of the Blackwater mine and the town of Waiuta, Could be a big weekend for the town with possible Waiuta school reunion. Screening Whispers of Gold and have a meeting in the cinema afterwards.

Reefton are having a fundraising movie for the Cancer society in May - details to be completed and confirmed

4.3 Reefton Swimming Pool The upgrade work to the pool shelter and change rooms has been completed, within the agreed timeframe and very close to the approved budget. There are a few issues with the heating ventilation and condensation but BDC Property is working with the pool operators and Engineer to resolve.

4.4 Reefton toilet renewal Council Property has been working with Architect – Carrynne Scarlet to finalise the concept plans and is meeting with Permaloo Building Solutions this week and confirm details of the concept plans and to progress cost estimates. It is hoped that this project can be submitted for Building Consent by the end of April/early March.

4.5 Reefton Community Centre Council Property has been working with Architect – Carrynne Scarlet and Fire Engineer - Fire Safety Solutions to compile plans and specifications that meet the building code obligations for the requested scope of work for the Reefton Community Centre `Halls and Memorial Upgrade’ (PGF funded work). The Building Consent application has been submitted and is currently being processed. Physical work is proposed to start asap following BC approval and the availability of the appropriate trade staff. The new theatre screen is in shipment from Canada and due to arrive within weeks. The local electrician has been engaged to provide options for air-con heating in the theatre.

4.6 Inangahua Junction Hall upgrade This project is weeks away from final completion. The upgrade work has mainly been concentrated around the refitting the existing toilets and providing compliant assess/egress into/out of the hall and a newly fitted out public toilet facility in the hall. Other work includes an upgrade to the in-ground effluent system, repairs to the hot and cold water supplies, repairs in the kitchen and compliance checks and remedial work to the existing solid fuel heating.

32 Tab 7: Submission on Long Term Plan

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 7

Prepared by Rachel Townrow Group Manager Community Services

SUBMISSION TO DRAFT LONG TERM PLAN 2021-2031

1. REPORT SUMMARY

To review the Buller District Council’s draft Long Term Plan 2021-2031 and agree the Inangahua Community Board’s submission to the Plan.

2. RECOMMENDATION/DRAFT RESOLUTION

1. That the Inangahua Community Board agree to submit in the following terms on the following matters outlined in the Buller District Council’s draft Long Term Plan 2021-2031 [matters and terms of submission to be inserted], with authority delegated to [insert names] to complete and submit the submission on behalf of the Board; or 2. That the Inangahua Community Board agree to make a submission to the Buller District Council’s draft Long Term Plan 2021-2031, with a draft submission to be considered at an extraordinary meeting of the Board prior to the close of the written submission period on 18 May 2021.

3. ISSUES & DISCUSSION

3.1 Council adopted its draft Long Term Plan 2021-2031 on 14 April 2021. The draft document is now open for public consultation, with written submissions closing on 18 May 2021 and a hearing scheduled for 2 June 2021.

A public meeting and drop-in session for those who want to find out more about the draft Long Term Plan 2021-2031 is scheduled for 6pm on Tuesday 4 May 2021 at the Reefton Women’s Institute Rooms.

3.2 The purpose of a Long Term Plan is to: (a) describe the activities of the local authority; and (b) describe the community outcomes of the local authority’s district or region; and

33 Tab 7: Submission on Long Term Plan

(c) provide integrated decision-making and co-ordination of the resources of the local authority; and (d) provide a long-term focus for the decisions and activities of the local authority; and (e) provide a basis for accountability of the local authority to the community.

In summary, a Long Term Plan sets out the proposed activities, projects and budget for council for a 10 year period. Long Term Plans are reviewed every three years.

3.3 The role of community boards is set out in section 52 of the Local Government Act 2002 and is as follows:

“The role of a community board is to— (a) represent, and act as an advocate for, the interests of its community; and (b) consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board; and (c) maintain an overview of services provided by the territorial authority within the community; and (d) prepare an annual submission to the territorial authority for expenditure within the community; and (e) communicate with community organisations and special interest groups within the community; and (f) undertake any other responsibilities that are delegated to it by the territorial authority.”

Making a submission on the draft Long Term Plan (and on the draft Annual Plan in the years between Long Term Plans) is one of the key ways the Board carries out its role.

3.4 Board members have been provided copies of the draft Long Term Plan 2021- 2031 and the Consultation Document. These documents have been publicly available since the consultation period opened on 16 May 2021 and can be sourced both online and in hardcopy at a number of venues around the district.

3.5 The Board is asked to consider what in the draft Long Term Plan it would like to make a submission on, and what it wishes to say in that submission. If the Board agrees on the issues it wishes to address in its submission and what it wishes to say on them at this meeting, it could resolve that a Board member/s be delegated to write up and submit the submission in those terms (for completeness it is noted that this could include circulating the draft to all Board members by email for review and input).

Alternatively, an extraordinary Board meeting could be called to consider and approve the submission. In order to meet Local Government Official Information and Meetings Act 1987 timeframes, a draft submission would have to be

34 Tab 7: Submission on Long Term Plan

prepared one week prior to the meeting so that the meeting agenda can be prepared and published. If an extraordinary meeting is to be held on a Tuesday (noting it would not have to be a Tuesday), the latest a draft submission could be prepared by is 4 May for a meeting on 11 May. A workshop could be arranged prior to the public meeting on 4 May if that would assist the Board.

3.6 Sections of the draft Long Term Plan which make specific reference to proposals for the Inangahua ward are included below. Sections in italics are copied directly from the document. For some activities (e.g. stormwater management), proposed expenditure has been recorded at a district-wide level and as such any plans specific to the Inangahua ward will not be captured below. The below is intended as a guide for ease of reference, and should not replace a review of the draft Long Term Plan by Board members.

Significant capital expenditure over the life of the Long Term Plan (pp40 and 134)  Water mains upgrades for Reefton - $0.8m  Backflow prevention for Reefton water - $0.7m  Reefton sewerage asset replacements and upgrades - $1.3m  Reefton pool resurface existing main pool, install a new hydrotherapy pool, upgrade the heating system filtration plant and pipework - $0.5m in the 2023/2024 financial year (seed funding to enable external contributions to be sought to complete the budget)

Reefton water supply (p70) Reefton is currently on a precautionary boil water notice (BWN) following advice from the Canterbury District Health Board (CDHB). Council is prioritising capital works for asset renewal and level of service upgrades to restore full compliance with the Drinking Water Standards. In addition to the $350,000 budgeted in the Annual Plan2020/21, $1.09m has been allocated to extend the upgrade program to ensure a safe, compliant water supply. This will include: treatment improvements, construction of a dedicated rising main from the treatment plant to the reservoir, reservoir upgrades, renewal of the existing rising/falling main and construction of a new full pressure water main and associated pressure reduction infrastructure.

Once work is completed Council will install chlorination to provide a means of residual disinfection of the drinking water in the Reefton reticulation.

Reefton water supply will have a backflow prevention and mains replacement programme undertaken through the life of this plan.

Target Rates – Water Supplies (p71) 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 $ (GST exclusive) Reefton 700 800 900 1,150 1,150 1,150 1,150 1,150 1,150 1,150 Inangahua 550 600 650 1,200 1,800 1,800 1,800 2,000 2,000 2,000 Junction

35 Tab 7: Submission on Long Term Plan

Community wastewater and sewerage systems (p76) Council continues a routine sewer mains replacement programme throughout Westport, , and Reefton, as well as treatment plant upgrades as required.

Further camera surveys and water blasting of earthenware mains throughout Reefton to undertake maintenance assessments and remove debris from pipes is planned. There will be a continued focus on ensuring network integrity where sewerage pipes and drinking water supply are co-located within close proximity.

Target Rates – Wastewater/Sewerage Scheme7 (p77) 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 $ Reefton 610 620 630 650 750 750 750 750 750 750

Reefton Service Centre (p91) Council and Reefton Visitor Centre Inc are currently exploring the possibility of co-locating in the Reefton Visitor Centre building, and of Council taking over the operation of the Visitor Centre, to create a Service Hub in Reefton. For Council services, it is intended that the level of service remain at least the same as is currently provided through the Reefton Service Centre, including the NZ Post and NZTA functions. The library would also move into the Reefton Visitor Centre building. It is not anticipated that this will increase the cost of providing these services, and in time there may be a decrease in cost while achieving an increase in the level of service through shared resources and efficiencies.

Reefton Community Centre Gym (p91) Use of the gym at the Reefton Community Centre has significantly declined over the years. In 2019, the gym was temporarily closed while a complaint that it did not meet appropriate standards for an unsupervised exercise facility was investigated. Significant investment would be required to raise the facility to an acceptable standard, and this is not practical given the current level of use. It is proposed that the gym remain closed throughout the life of this plan.

At the time of writing this plan a private operator is running a gym in Reefton. It is intended that Council retain ownership of the equipment it currently owns, so that in future if there is no longer a gym operating in Reefton Council can revisit this decision.

Housing for seniors (p104) Council recognises that there is a need to provide affordable and appropriate housing for older people in our community. Currently Council provides affordable housing for seniors with limited financial means or other proven needs in the form of 45 units across Westport, Reefton and .

36 Tab 7: Submission on Long Term Plan

As a housing provider Council is constrained in what it is able to provide in this area. Resources are restricted because tenants of Council owned accommodation are unable to access some central government rent subsidies and councils are unable to access some subsidies for capital works on the housing. Council rents are therefore kept as low as possible to ensure the housing remains affordable, which in turn limits the resources Council has available in terms of staff time and capital investment in the properties.

Council has a policy that operating costs associated with the provision of pensioner housing must continue to be self-funding over time. Currently the existing units are maintained and the amount of depreciation funded is capped at the level required to meet loan principal repayments and minor capital renewals only.

In February 2020 Council established a steering group of councillors and staff to review the social and financial implications of various alternative forms of management of Council’s existing housing for seniors. The goal of this review is to address the issues identified above and ensure delivery of well supported affordable housing for older people in our community who are in need of this service.

The steering group has agreed a policy approach that:  In general Council wants to see the ongoing provision of housing for seniors to enable older people within our community to live independently with the support of each other, the wider community and council.  On-going housing provision should be limited to seniors rather than more general social housing in the community.  There should be no decrease in provision of housing for seniors, these assets should remain available for this purpose and the service enhanced where possible (rental assistance, services and care for tenants).  Council will look for the best option to provide the above – it is likely that ownership may not be best held by Council but that Council have some level of control in the future operation of this service.

Potential options for providing this service include retaining the activity inside Council, a trust or community housing provider model, and the private market (with appropriate safeguards for tenants and continuation of the service).

In year 1 of the Long Term Plan $40,000 has been budgeted to come from general rates for professional advice to support this review and identify the best option for providing this service. If changes are proposed it is likely that this will be the subject of future consultation. The Long Term Plan assumes that the activity will continue as per the status quo for years 1 to 3, with the activity being provided outside of Council from year 4. Provision is included in the Long Term Plan for Council to maintain the existing level of service in years 1-3.

37 Tab 7: Submission on Long Term Plan

Forecast Funding Impact Statement (pp135-145) and Rating Examples (pp146-149) These sections outline indicative rates for both general and targeted rates (e.g. water, sewage disposal and waste management), and when each rate will be charged. They include a range of matters relevant to the Inangahua ward.

3.7 A number of policies which support the 2021-2031 draft Long Term Plan have been reviewed and are being consulted on concurrently. These policies sit alongside or within the 2021-2031 draft Long Term Plan and are requirements under the Local Government Act. The policies under review are:

Revenue and Financing Policy: The Revenue and Financing Policy outlines Council’s approach to funding our activities. It helps identify and distribute the costs of Council’s services across the different sectors of our community that benefit from those services.

The draft policy remains essentially the same as the existing policy with the addition of a new section which explains the process undertaken to develop the Policy. This Policy will be included in the Draft Long Term Plan.

Significance and Engagement Policy: The Significance and Engagement Policy sets out when and how the community can expect to be engaged in Council’s decision making processes.

It provides Council with guidance on: • assessing the significance of a proposal or decision; and • the level of engagement or consultation with the public that is appropriate. It also ensures that Council decision making is transparent and fair.

The draft policy is similar to the previous policy. It has some new headings and provides more clarity around the way Council determines the significance of a proposal or decision and the appropriate level of engagement. A summary of this Policy will be included in the Draft Long Term Plan.

Development and Financial Contributions Policy The Development and Financial Contributions Policy outlines how the increased demand for infrastructure and community facilities which results from new subdivisions and development in the district will be recovered fairly and equitably from those who are undertaking these activities.

Whilst development contributions can be charged to developers under the Local Government Act 2002 Council has determined to continue to rely solely on the mechanism of Financial Contributions provisions set out under the Resource Management Act 1991 as it has in the past. This is in large part due to the slow growth projected in coming years and the likelihood that growth will be accommodated through subdivision rather than more intensive forms of housing

38 Tab 7: Submission on Long Term Plan

such as in-fill developments. Council’s policy is therefore based on the provisions for Financial Contributions in the Buller District Plan.

The draft policy provides more background on the decision to rely on Financial Contributions under the Resource Management Act 1991 than was in the existing policy. It also replicates and summarises the relevant part of the Buller District Plan. This Policy will be included in the Draft Long Term Plan.

Rates Remission Policy (including policy on remission and postponement of rates on Maori freehold land) The Rates Remission Policy includes a policy on remission and postponement of rates on Māori freehold land. It outlines how remissions on rates may be applied. This Policy will be included in the Draft Long Term Plan.

These policies will all be consulted on at the same time as the draft Long Term Plan, and Board can submit on them should it wish to.

4. CONSIDERATIONS

4.1. Strategic impact The draft Long Term Plan is an integral part of the planning and delivery of Council’s strategic vision and its statutory obligations. A submission on the draft Long Term Plan is the Board’s mechanism to provide feedback and have input into this on behalf of the Inangahua community.

4.2. Significance assessment Community engagement via workshops with community reference groups was an important part of developing the Draft Long Term Plan. The draft documents must now go through the special consultative procedure, providing the opportunity for further engagement and input from the community before the final documents are adopted.

4.3. Risk analysis Risk is assessed by taking into account the likelihood of an event occurring and the result of that event.

The long term plan process and adoption of the relevant documents is a statutory requirement of local authorities. Adoption of the draft plan and consultation is a step toward adoption of the final Long Term Plan which enables the legal process for setting rates and consequently operation of local authorities.

4.4. Policy / legal considerations The Local Government Act 2002 governs the activities of Buller District Council and sets out the requirement for consulting and adoption of the Long Term Plan.

39 Tab 7: Submission on Long Term Plan

4.5. Tangata whenua consultation considerations Ngāti Waewae representatives have been involved throughout the development of the draft Long Term Plan.

4.6. Views of those affected Council’s expenditure, issues and projects are consulted on with the community during the Long Term Plan process.

The Board’s submission has been included as an agenda item for discussion during the public section of its meeting so that the community has the opportunity to hear the discussion, and to provide feedback via the public forum.

4.7. Costs There are no extraordinary costs incurred for the Board to make a submission. If an extraordinary meeting is required to confirm the submission this would incur some minor costs for additional advertising, and additional staff time.

4.8. Benefits The benefits of a robust long term plan process are better, more efficient outcomes for Council and the community.

Making a submission on the draft Long Term Plan is one way the Board can carry out its role to “represent, and act as an advocate for, the interests of its community” (section 52(a) Local Government Act 2002).

4.9. Media / publicity There is likely to be high public interest in the draft Long Term Plan, and the Board’s submission on it.

A communications plan has been developed and will be put into action to encourage awareness, engagement and participation in the consultation process.

40 Tab 8: Chair's Report

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 8 Prepared by - John Bougen - Chair

CHAIR’S REPORT

1. REPORT SUMMARY

This report is to provide commentary of significant events and meetings attended by the Chair. The report also provides information on advocacy or political matters relevant to the Inangahua ward currently before Council.

2. DRAFT RECOMMENDATION

1. That the report be received for discussion and information. 2. That the Inangahua Community Board endorses the Chair writing a letter of support, on behalf of the Board, to accompany Council’s Tourism Infrastructure Fund application for the Broadway toilets.

3. ADVOCACY

3.1 TOURISM INFRASTRUCTURE FUND APPLICATION

A funding round under central government’s Tourism Infrastructure Fund (TIF) was opened in early April. This is the fund that Council had previously intended to apply to for the balance of the budget for the Broadway toilets, and which was subsequently postponed.

Now that the fund is open again, Council intends to apply for $200,000 for the Broadway toilets. As part of the application it must provide evidence of support in the local community for the proposed infrastructure. A letter of support from the Inangahua Community Board would assist with this, and the Board is asked to endorse the Chair writing such a letter.

Applications to this TIF round close on 30 April 2021. Decisions are expected within 2-3 months of the closing date.

3.2 PROPOSED REEFTON LANDFILL

I have been contacted by a number of residents concerned by the proposal for a landfill in Reefton, as have other Board members and Councillors.

41 Tab 8: Chair's Report

There are regulatory and consenting processes this proposal has to go through under the Resource Management Act 1991 (the RMA) before it can proceed.

An application for resource consent for this proposed landfill is currently being processed by the West Coast Regional Council (WCRC), following the process in the RMA. During the public forum section of this meeting the Board has received an overview of the RMA process.

Mayor Cleine wrote to WCRC on 26 March 2021 to bring to their attention the significant public interest in this proposal within the Reefton community, and the concerns that had been raised with him. A copy of this letter is attached as Appendix A.

WCRC’s Chief Executive responded on 20 April 2021, and a copy of this letter is attached as Appendix B. It notes that Mayor Cleine’s letter has been provided to the staff member processing the resource consent application and outlines the process they will be following with the application.

The resource consent process assesses the effects of a proposal on the environment. If it can be shown that a proposal’s effects on the environment can be appropriately avoided, remedied and/or mitigated then consent for the proposal to go ahead may be granted. If the proposal gets consent to proceed, it will be required to comply with conditions to ensure its environmental effects are managed on an ongoing basis.

At the time of writing this report the resource consent application for the proposed landfill is still going through the RMA process, and the final decision on whether or not to publicly notifiy the application has not been made.

3.3 WESTREEF

In response to questions raised at public forums, the Inangahua Ward Councillors and Council staff will be meeting with WestReef staff to discuss the maintenance contract for Reefton. The outcome will be reported back to the Board.

3.4 REEFTON RUBBISH BINS UPDATE

Community Board member Ina Lineham will be asked to provide an update at the meeting.

42 8.1: Appendix A - Letter from Mayor to West Coast Regional Council

OFFICE OF THE MAYOR Jamie Cleine

26 March 2021

Chairman Alan Birchfield and Councillors West Coast Regional Council

Via email: [email protected]

Dear Chairman Birchfield and Councillors

REEFTON LANDFILL APPLICATION

I am writing regarding a proposed resource consent application that may be before your Council.

Local and national media have been reporting on a proposal to extend the scope or capacity of a private landfill operation in the Reefton area to include potentially harmful industrial waste trucked from Canterbury.

I am aware that the Resource Management Act sets out a process that your Council must adhere too in considering applications such as this including if the application will be publicly notified. I understand one of the “tests” that determines the need to publicly notify or not is guided by the level of public interest in the matter.

The purpose of this letter is to formally bring to your attention that my Reefton- based Councillors are reporting significant public interest in this proposal. Councillors and I have also received emails expressing concern on the potential impacts of trucking hazardous industrial waste to Reefton for disposal and the incongruity of such a practice with how Reefton is currently marketing itself as a great place to live and visit.

I trust the views of Reefton residents and the demonstrable public interest will be given due consideration by your staff and Councillors when determining the progress of this application.

43 8.1: Appendix A - Letter from Mayor to West Coast Regional Council

Best Regards

Jamie Cleine Buller District Mayor Phone 027 423 2629| Email [email protected]

Cc: CEO Vin Smith

44 8.2: Appendix B - Response from West Coast Regional Council

45 Tab 9: Public Forum Response

INANGAHUA COMMUNITY BOARD

27 APRIL 2021

AGENDA ITEM 9

Prepared by - Rachel Townrow - Group Manager Community Services

RESPONSE TO PUBLIC FORUM

1. DRAFT RECOMMENDATION

That the Inangahua Community Board advise of any public forum responses.

46