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AMITY REGIONAL SCHOOL DISTRICT NO. 5 1 Of PLEASE POST PLEASE POST AMITY REGIONAL SCHOOL DISTRICT NO. 5 Bethany Orange Woodbridge 25 Newton Road, Woodbridge, Connecticut 06525 Dr. Jennifer P. Byars Superintendent of Schools AMITY REGIONAL BOARD OF EDUCATION REGULAR MEETING AGENDA Monday, January 13, 2020, 6:30 pm 25 Newton Road, Woodbridge, CT 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES a. Regular Board of Education Meeting – December 9, 2019 Page 3 4. STUDENT REPORT a. Monthly Report b. Student Club Presentation - New Beginnings Club 5. PUBLIC COMMENT 6. SUPERINTENDENT’S REPORT a. Personnel Report Page 27 b. Superintendent Report Page 28 7. CORRESPONDENCE 8. CHAIRMAN’S REPORT a. Committee Reports 1. ACES 2. Ad Hoc School Safety 3. CABE 4. Curriculum a. Discussion and Possible Action on New Course Proposals 5. District Health and Safety 6. District Technology a. Monthly Report Page 31 7. Facilities a. Monthly Report Page 32 8. Finance a. Discussion and Possible Action on Audited 2018-2019 Financial Statements Page 33 b. Discussion and Possible Action on Returning Unspent Funds to Member Towns Page 134 c. Discussion and Possible Action on Contracts over $35,000 1. Refurbish Chillers Page 136 d. Discussion of Monthly Financial Statements Page 137 e. Director of Finance and Administration Approved Transfers Under $3,000 Page 163 f. Discussion and Possible Action on Budget Transfers over $3,000 Page 164 1 of 231 PLEASE POST PLEASE POST g. Other 1. 2020-2021 Budget: Budget Book Distribution and Budget Calendar Page 166 9. Policy a. First Read b. Second Read 1. Policy 3516.12 Asbestos Control Page 172 2. Policy 3520.13 Data-Based Information and Management Systems Page 174 3. Policy 3524.2 Hazardous Material in Schools Page 187 4. Policy 5111 Admission Page 191 5. Policy 5112 Ages of Attendance Page 193 6. Policy 6111 School Calendar Page 195 7. Policy 6153 Field Trips Page 197 8. Policy 6141.311 Programs for English Learner Program Page 208 9. Policy 6172.4 Title I Parent Involvement Page 212 10. Policy 5131.81 – Students Electronic Devices Page 215 11. Policy 6141.321 – Acceptable Use of Computers and Technology Page 221 10. Personnel 9. NEW BUSINESS 10. ITEMS FOR THE NEXT AGENDA – Due to Chairperson by January 27, 2020 11. ADJOURNMENT Jennifer P. Byars Superintendent of Schools JPB/pjp pc: Town Clerks: Bethany, Orange, Woodbridge Working to "enable every Amity student to become a lifelong learner and a literate, caring, creative and effective world citizen." District Mission Statement If you require accommodations to participate because of a disability, please contact the office of the Superintendent of Schools in advance at 203-397-4811. 2 of 231 AMITY REGIONAL SCHOOL DISTRICT NO. 5 BOARD OF EDUCATION DECEMBER 9, 2019 REGULAR MEETING MINUTES 6:30 P.M., 25 NEWTON ROAD, WOODBRIDGE, CT BOARD MEMBERS PRESENT John Belfonti, Robyn Berke, Christopher Browe, Patricia Cardozo, Shannan Carlson, Paul Davis, Steven DeMaio, Carla Eichler, George Howard, Andrea Hubbard, Sheila McCreven, Patrick Reed, Dr. Jennifer Turner BOARD MEMBERS ABSENT None STUDENT REPRESENTATIVES PRESENT Olivia Gross, Ella Marin, Caroline Chen STAFF MEMBERS PRESENT Dr. Jennifer Byars, Theresa Lumas, Frank Barretta, Thomas Brant, Kathy Burke, Stephan Ciceron, Dr. Richard Dellinger, Shaun DeRosa, Peter Downhour, Ernest Goodwin, Kathleen Kovalik, Monica Kreuzer, Jill LaPlante, Grace Loman, Anna Mahon, Marie McPadden, Thomas Norton, James Saisa, Dr. Jason Tracy 1. CALL TO ORDER Chairperson Browe called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE Recited by those present 3. SWEARING IN OF NEW BOARD OF EDUCATION MEMBER, PAUL DAVIS Chairperson Browe administered the oath of office to Paul Davis and welcomed him to the Board. 4. RECOGNITION OF PREVIOUS BOARD MEMBER, AMY ESPOSITO Chairperson Browe presented Amy Esposito, former Board member, a Board of Education gift pen and her name plate and thanked her for her years of service to Amity. Sheila McCreven thanked Ms. Esposito for her assistance with the negotiations process. Ms. Esposito thanked the community and the Board for her term of service. Page 1 of 10 3 of 231 AMITY REGIONAL SCHOOL DISTRICT NO. 5 BOARD OF EDUCATION DECEMBER 9, 2019 REGULAR MEETING MINUTES 6:30 P.M., 25 NEWTON ROAD, WOODBRIDGE, CT MOTION by Patricia Cardozo, Second by Sheila McCreven, to move item #7 on the meeting agenda (RECOGNITION OF CAPSS AWARDS) from its original position to occur prior to item #5 (ELECTION OF OFFICERS). VOTES IN FAVOR, 12 (unanimous) MOTION CARRIED 7. RECOGNITION OF CAPSS AWARDS (originally item #7 on the meeting agenda) Presented by Dr. Dellinger, Ms. Burke, and Ms. Mahon Chairperson Browe called a meeting recess at 6:45 p.m. Meeting resumed at 6:55 p.m. MOTION by Sheila McCreven, Second by George Howard, to postpone Election of Officers until January Board of Education Regular Meeting VOTES IN FAVOR, 4 (Howard, Davis, Hubbard, McCreven) OPPOSED, 7 (DeMaio, Eichler, Reed, Belfonti, Cardozo, Carlson, Berke) ABSTAINED, 1 (Turner) MOTION FAILED 5. ELECTION OF OFFICERS Dr. Byars reviewed election procedures listed in Bylaw 9120 Chairperson Browe thanked and acknowledged the Board of Education officers, Patricia Cardozo, Sheila McCreven, Steven DeMaio, and George Howard. Dr. Byars asked for nominations for Chairperson MOTION by Sheila McCreven, to nominate Christopher Browe for Chairperson MOTION FAILED MOTION by Shannan Carlson, Second by Robyn Berke, to nominate John Belfonti for Chairperson John Belfonti accepted nomination for Chairperson No further nominations for Chairperson Page 2 of 10 4 of 231 AMITY REGIONAL SCHOOL DISTRICT NO. 5 BOARD OF EDUCATION DECEMBER 9, 2019 REGULAR MEETING MINUTES 6:30 P.M., 25 NEWTON ROAD, WOODBRIDGE, CT Dr. Byars closed nominations for Chairperson Dr. Byars called the vote for John Belfonti for Chairperson VOTES IN FAVOR, 12 (DeMaio, Eichler, Howard, Davis, Hubbard, Turner, Cardozo, Belfonti, Reed, Browe, Carlson, Berke ABSTAINED, 1 (McCreven) VOTE PASSED Chairperson Belfonti asked for nominations for Vice Chairperson MOTION by Robyn Berke, Second by Shannan Carlson, to nominate Patricia Cardozo for Vice Chairperson Patricia Cardozo accepted nomination for Vice Chairperson No further nominations for Vice Chairperson Chairperson Belfonti closed nominations for Vice Chairperson Chairperson Belfonti called the vote for Patricia Cardozo for Vice Chairperson VOTES IN FAVOR, 12 (DeMaio, Eichler, Howard, Davis, Hubbard, Turner, Cardozo, Belfonti, Reed, Browe, Carlson, Berke) ABSTAINED, 1 (McCreven) VOTE PASSED Chairperson Belfonti asked for nominations for Secretary MOTION by Jennifer Turner, Second by George Howard, to nominate Sheila McCreven for Secretary Sheila McCreven rejected nomination for Secretary MOTION by Shannan Carlson, Second by Paul Davis, to nominate Carla Eichler for Secretary Carla Eichler accepted nomination for Secretary No further nominations for Secretary Chairperson Belfonti closed nominations for Secretary Page 3 of 10 5 of 231 AMITY REGIONAL SCHOOL DISTRICT NO. 5 BOARD OF EDUCATION DECEMBER 9, 2019 REGULAR MEETING MINUTES 6:30 P.M., 25 NEWTON ROAD, WOODBRIDGE, CT Chairperson Belfonti called the vote for Carla Eichler for Secretary VOTES IN FAVOR, 12 (DeMaio, Eichler, Howard, Davis, Hubbard, Turner, Cardozo, Belfonti, Reed, Browe, Carlson, Berke) ABSTAINED, 1 (McCreven) VOTE PASSED Chairperson Belfonti asked for nominations for Treasurer MOTION by Patricia Cardozo, Second by Christopher Browe, to nominate Jennifer Turner for Treasurer Jennifer Turner accepted nomination for Treasurer No further nominations for Treasurer Chairperson Belfonti closed nominations for Treasurer Chairperson Belfonti called the vote for Jennifer Turner for Treasurer VOTES IN FAVOR, 12 (DeMaio, Eichler, Howard, Davis, Hubbard, Turner, Cardozo, Belfonti, Reed, Browe, Carlson, Berke) ABSTAINED, 1 (McCreven) VOTE PASSED Chairperson Belfonti asked for nominations for Deputy Treasurer MOTION by Carla Eichler, Second by Paul Davis, to nominate George Howard for Deputy Treasurer George Howard accepted nomination for Deputy Treasurer No further nominations for Deputy Treasurer Chairperson Belfonti closed nominations for Deputy Treasurer Chairperson Belfonti called the vote for George Howard as Deputy Treasurer VOTES IN FAVOR, 12 (DeMaio, Eichler, Howard, Davis, Hubbard, Turner, Cardozo, Belfonti, Reed, Browe, Carlson, Berke) ABSTAINED, 1 (McCreven) VOTE PASSED Page 4 of 10 6 of 231 AMITY REGIONAL SCHOOL DISTRICT NO. 5 BOARD OF EDUCATION DECEMBER 9, 2019 REGULAR MEETING MINUTES 6:30 P.M., 25 NEWTON ROAD, WOODBRIDGE, CT 6. APPROVAL OF MINUTES a. Regular Board of Education Meeting – November 11, 2019 MOTION by Shannan Carlson, Second by Robyn Berke, to approve minutes as submitted VOTES IN FAVOR, 9 (Howard, Hubbard, Turner, Reed, Browe, Cardozo, McCreven, Carlson, Berke) ABSTAINED, 3 (DeMaio, Eichler, Davis) 8. STUDENT REPORT a. Monthly Report 9. PUBLIC COMMENT Parent spoke. Local business owner spoke. 10. SUPERINTENDENT’S REPORT a. Personnel Report i. Executive Session – Discussion and Possible Action on Appointment of Amity Middle School Bethany Principal MOTION by Shannan Carlson, Second by Patricia Cardozo, to enter Executive Session and invite Dr. Byars. VOTES IN FAVOR, 12 (unanimous) MOTION PASSED Entered Executive Session at 7:22 p.m. Exited Executive Session at 7:32 p.m. MOTION by Steven DeMaio, Second by Shannan Carlson, to approve the appointment of Dr. Jason Tracy as Amity Middle School Bethany Principal VOTES IN FAVOR, 12 (unanimous) MOTION PASSED b. Superintendent Report Page 5 of 10 7 of 231 AMITY REGIONAL
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