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Tampa‐Hillsborough County Expressway Authority Board

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Tampa‐Hillsborough County Expressway Authority Board Tampa‐Hillsborough County Expressway Authority Board Meeting Packet October 26, 2020 1104 E. Twiggs St. Tampa FL 33602 Meeting of the Board of Directors October 26, 2020 - 1:30 p.m. Due to the COVID-19, this meeting of the Tampa Hillsborough Expressway Authority (THEA) Board of Directors is a virtual meeting. If any person wishes to address the Board, please email [email protected]. If you wish to present, presentations must be limited to three (3) minutes and sent to the above email address by 4:00 p.m., October 21, 2020. Any person who decides to appeal any decisions of the Authority with respect to any matter considered at its meeting or public hearing will need a record of the proceedings and, for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which an appeal is to be based. I. Call to Order II. Public Input Presentations III. Consent Agenda A. Approval of Minutes of the September 21, 2020 Board of Directors Meeting B. Approval of Minutes of the October 12, 2020 Board Committee as a Whole Meeting C. HI-0125 GEC Support for Straddle Bent Structure analysis and RFP Development, HNTB, $55,000 IV. Discussion/Action Items A. Planning Committee – Shaun Oxtal, Chairman 1. US 301 Interchange plan - Attachment - Bob Frey, Staff Purpose: To perform a sketch analysis at the interchange at US 301 and the Selmon Expressway near the planned site of the new Coca Cola facility. With the impacts of the anticipated increase in traffic along US 301 this study will provide an additional assessment of the interchange. Any findings and recommendations will be added to the existing Selmon East PD&E study. TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 1 OCTOBER 26, 2020 Funding: Capital Budget - $ 132,036.41 Action: Request Board to approve THEA staff to execute a task order with WSP in the amount of $ 132,036.41 for the sketch analysis of the US 301 Interchange area. This task order is to be executed under the Miscellaneous Planning and Traffic Services contract. Final Task order is subject to review and approval of THEA General Counsel. B. Operations & Maintenance Committee – Bennett Barrow, Chairman 1. Meridian Lighting Upgrade Construction Task - Attachment – Brian Pickard, Staff Purpose: To replace antiquated pedestrian lighting along Meridian Ave with LED Lighting and replace all wiring in the uprights. Negotiations were conducted and finalized with Ferrovial who is THEA’s Asset Maintenance Contractor. Funding: Capital Budget - $384,000 Action: Board approval to authorize THEA staff to execute needed task order with Ferrovial totaling $384,000 for the replacement of lights and wiring in the Pedestrian Lights at Meridian Ave. Final Task order is subject to review and approval of THEA General Counsel. 2. Meridian Twiggs Design/ Build Contract Award – Attachment – Brian Pickard, Staff Purpose: Design and construct improvements along Twiggs Street from Meridian Ave. to Nebraska Ave. to improve safety and access in Downtown Tampa and expedite traffic to and from the Selmon Expressway Reversible Express Lanes (REL). Funding: Series 2017C Bond Proceeds Action: Approve the selection of Ajax Paving Industries of Florida, LLC and authorize staff to negotiate and execute a contract with Ajax Paving Industries of Florida, LLC in the amount of $2,568,000 for designing and constructing improvements to Twiggs St between Nebraska and Meridian Ave. Contract execution is subject to final review and approval of THEA General Counsel. Firms Amount Ajax Paving $2,567,339.11 Cone and Graham $2,934,636.00 TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 2 OCTOBER 26, 2020 3. Himes Approach Slab and Bridge Deck Repair - Attachment- Brian Pickard Purpose: To procure construction services for bridge exit slab replacement and bridge deck repair of the Himes EB Bridge. Funding: Capital Budget: $310,000 Action: Requests the Board to approve the selection of Gosalia Concrete Constructors, Inc. (Gosalia) and authorize and direct staff to negotiate and execute a contract with Gosalia in the amount of $310,000 for construction of the Himes Bridge EB Exit Slab and rehabilitation of the Himes EB Bridge Deck. Firms Amount Gosalia Concrete Constructors, Inc. Bid- $309,843.00 M&J Construction Company of Pinellas County, Inc Bid- $378,844.85 Kiewit Infrastructure South Co. Bid- $440,662.00 4. ITS Generator Replacement Design Services– Attachment – Brian Pickard, Staff Purpose: Procure engineering support to provide a design for replacing four ITS generators along the Expressway. A proposal was requested from Hall Engineering Group, one of THEA’s push button electrical engineering consultants. Funding: Capital Budget $56,000 Action: Request the Board to Authorize the Executive Director to sign a contract with Hall Engineering Group in the amount of $56,000, subject to review and approval of the General Counsel. 5. Construction, Engineering and Inspection (CEI) Consultant for Miscellaneous Paving of Ramps and Mainline at Select Locations Between Euclid and US 301 – Attachment – Brian Pickard, Staff Purpose: To procure the services of a CEI Consultant to perform field engineering and testing of miscellaneous paving at select locations throughout the Expressway. Proposals were received from KCI Technologies, Inc. and Consor Engineers consultant teams selected previously (Board Meeting on August 26, 2019 for push-button contracts for Minor Design and CEI projects. Funding: Not to Exceed $200,000 Capital Budget TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 3 OCTOBER 26, 2020 Action: Approval of THEA selection of Consor Engineers, LLC from the THEA approved consultants pool and authorization for the Executive Director to execute a Task Work Order, in an amount not to exceed $200,000 to provide CEI services for miscellaneous asphalt construction at select locations along the Expressway. Contract execution is subject to final review and approval of THEA General Counsel. 6. Replace the THEA Service Utility Truck- Attachment – Brian Pickard, Staff Purpose: To replace THEA’s 10-year-old utility truck due to increased breakdowns and maintenance costs. Quotes are being procured through three vendors utilizing DMS and County Procurements. Funding: Capital Budget - $50,000 Action: Board approval to authorize THEA staff to execute a Purchase Order not to exceed $50,000 to replace THEA’s utility truck. The Final Purchase Order is subject to review and approval of THEA General Counsel. 7. Delinquent Toll Account Collection Services RFP- Attachment- Rafael Hernandez Purpose: To outsource customer-service, and 3rd party revenue collection services to enhance toll-customer business satisfaction and maximize revenue collections related to delinquent toll accounts that are not paid after receiving two (2) Toll-By-Plate invoices issued by the Florida’s Centralized Customer Service System (CCSS). Rank Firms Total Average Score Score 1 Valor Intelligent 243.8 81.2 Processing 2 Duncan Solutions 233.4 77.8 3 Penn Credit 230.7 76.9 Funding: The vendor will be paid by collected fee revenues capped at $9 per resolved account at the first collection notice escalation phase, and $15 per resolved account at the second collection notice. The capped $15 per resolved account and the second collection notice includes the $9 from the unpaid first collection notice plus additional $6 added at the time the second collection notice is issued. TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 4 OCTOBER 26, 2020 Action: Requests the Board to: a) Approve the RFP ranking proposed by THEA’s selection committee and allow THEA staff to begin negotiations with the top ranked vendor. b) Authorize THEA’s Executive Director to execute a contract with the final selected vendor, dependent on THEA’s General Counsel review and approval. C. General Counsel – Amy Lettelleir, Esq 1. Update policy 210.15 (B) Tuition Assistance Purpose: Providing the executive Director to waive reimbursement of tuition upon voluntary termination of employment. Action: Adoption of Policy 210.5(b) as amended. 2. Update Policy 160 Travel Policy Purpose: Updating travel policy for domestic or international flights of four (4) or more hours. Updating approval of Board Member Travel. Action: Adoption of Policy 160 as amended V. Staff Reports A. Operations & Maintenance – Brian Pickard B. Toll Operations – Rafael Hernandez C. Finance Update – Jeff Seward D. Public Affairs & Communications – Sue Chrzan VI. Executive Reports A. Executive Director – Joe Waggoner 1. Contract Renewal & Expiration report- Attachment 2. Contract Close - Out Report- Attachment TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 5 OCTOBER 26, 2020 B. General Counsel – Amy Lettelleir, Esq C. Chairman 1. Upcoming Meetings • THEA Board Meeting November 16, 2020 • THEA Board Meeting December 14, 2020 VII. Old Business VIII. New Business IX. Adjournment TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY 6 OCTOBER 26, 2020 III. A. CONSENT AGENDA Approval of Minutes of the September 21, 2020 Board Meeting DRAFT Tampa-Hillsborough County Expressway Authority Minutes of September 21, 2020 Virtual Board Meeting 1104 E. Twiggs Street Tampa, FL 33602 The Tampa-Hillsborough County Expressway Authority held a virtual public meeting at 1:31 p.m. on September 21, 2020 based in the Authority’s Transportation Management Center, 1104 E. Twiggs Street, Tampa, Florida. The following were virtually present: BOARD: Vincent Cassidy, Chairman Bennett Barrow, Vice Chairman Danny Alvarez, Secretary Mayor Jane Castor, Member FDOT D-7 Secretary David Gwynn, Member Commissioner Lesley “Les” Miller, Member Shaun Oxtal, Member STAFF: Joe Waggoner, Amy Lettelleir, Robert Frey, Sue Chrzan, Rafael Hernandez, Brian Pickard, Jeff Seward, Judith Villegas, Man Le, Anna Quinones, Brian Ramirez, Carl Shack, Chaketa Mister, Debbie Northington, Donna Obuchowski, Elizabeth Gray, Julie Aure, Lilly Salas, Lisa Pessina, Max Artman, Shari Callahan The following registered to attend the virtual meeting: CALVIN, GIORDANO & ASSOCIATES, INC. Tammy Cook- Weedon CGA SOLUTIONS Gianno Feoli CDM SMITH John Melendez FTC Ralph Toder HNTB CORP. James Drapp, Al Stewart J.P.
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