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TRUCKEE MEADOWS WATER AUTHORITY Board of Directors AGENDA Wednesday, January 17, 2018 at 10:00 A.M

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TRUCKEE MEADOWS WATER AUTHORITY Board of Directors AGENDA Wednesday, January 17, 2018 at 10:00 A.M D TRUCKEE MEADOWS WATER AUTHORITY Board of Directors AGENDA Wednesday, January 17, 2018 at 10:00 a.m. th Sparks Council Chambers, 745 4 Street, Sparks, NV Board Members Chair Geno Martini Vice Chair Vaughn Hartung Member Neoma Jardon Member Jeanne Herman Member Jenny Brekhus Member Naomi Duerr Member Ron Smith NOTES: 1. The announcement of this meeting has been posted at the following locations: Truckee Meadows Water Authority (1355 Capital Blvd., Reno), Reno City Hall (1 E. First St., Reno), Sparks City Hall (431 Prater Way, Sparks), Sparks Justice Court (1675 E. Prater Way, Sparks), Washoe County Courthouse (75 Court St., Reno), Washoe County Central Library (301 South Center St., Reno), Washoe County Administration (1001 East Ninth St., Reno), at http://www.tmwa.com, and State of Nevada Public Notice Website, https://notice.nv.gov/. 2. In accordance with NRS 241.020, this agenda closes three working days prior to the meeting. We are pleased to make reasonable accommodations for persons who are disabled and wish to attend meetings. If you require special arrangements for the meeting, please call (775) 834-8002 at least 24 hours before the meeting date. 3. Staff reports and supporting material for the meeting are available at TMWA and on the TMWA website at http://www.tmwa.com/meeting/ or you can contact Sonia Folsom at (775) 834-8002. Supporting material is made available to the general public in accordance with NRS 241.020(6). 4. The Board may elect to combine agenda items, consider agenda items out of order, remove agenda items, or delay discussion on agenda items. Arrive at the meeting at the posted time to hear item(s) of interest. 5. Asterisks (*) denote non-action items. 6. Public comment is limited to three minutes and is allowed during the public comment periods. The public may sign-up to speak during the public comment period or on a specific agenda item by completing a “Request to Speak” card and submitting it to the clerk. In addition to the public comment periods, the Chairman has the discretion to allow public comment on any agenda item, including any item on which action is to be taken. 7. In the event the Chairman and Vice-Chairman are absent, the remaining Board members may elect a temporary presiding officer to preside over the meeting until the Chairman or Vice-Chairman are present (Standing Item of Possible Action). 8. Notice of possible quorum of Western Regional Water Commission: Because several members of the Truckee Meadows Water Authority Board of Directors are also Trustees of the Western Regional Water Commission, it is possible that a quorum of the Western Regional Water Commission may be present, however, such members will not deliberate or take action at this meeting in their capacity as Trustees of the Western Regional Water Commission. 1. Roll call* 2. Pledge of allegiance* 3. Public comment limited to no more than three minutes per speaker* 4. Approval of the agenda (For Possible Action) 1.The Board may adjourn from the public meeting at any time during the agenda to receive information and conduct labor-oriented discussions in accordance with NRS 288.220 or receive information from legal counsel regarding potential or existing litigation and to deliberate toward a decision on such matters related to litigation or potential litigation. Truckee Meadows Water Authority Board of Directors Agenda for January 17, 2018 Page 2 5. Approval of the minutes of the December 13, 2017 meeting of the TMWA Board of Directors (For Possible Action) 6. Water supply update — Bill Hauck* 7. Discussion and action, and possible direction to staff on adoption of Resolution No. 257, a resolution to approve the first budget augmentation and budget revisions for FY 2018 — Michele Sullivan (For Possible Action) 8. Discussion and action, and possible direction to staff on Interlocal Agreement between Truckee Meadows Water Authority (TMWA) and Western Regional Water Commission (WRWC) regarding the Bedell Flat Rapid Infiltration Basin Investigation project — John Enloe (For Possible Action) 9. Discussion and action, and possible direction to staff on the Agreement for Water System Acquisition between West Reno Water Company and TMWA — John Enloe, Scott Estes, Mark Foree (For Possible Action) 10. Discussion and action, and possible direction to staff regarding proposed adjustments to the compensation plan for Management, Professional, Technical and Administrative (MPAT) employees based on the results of the 2017 compensation study – Jessica Atkinson (HR Manager), Michele Sullivan (CFO) and Sandy Spellman, Arthur J. Gallagher & Co. (For Possible Action) 11. Report and discussion regarding Ombudsman activities for calendar year 2017 and request for Board direction and possible authorization for the General Manager to renew the Ombudsman Contract with Tami Fruhwirth for Calendar Year 2018 Marci Westlake (For Possible Action) 12. General Manager’s Report* 13. Public comment limited to no more than three minutes per speaker* 14. Board comments and requests for future agenda items* 15. Adjournment (For Possible Action) 1.The Board may adjourn from the public meeting at any time during the agenda to receive information and conduct labor-oriented discussions in accordance with NRS 288.220 or receive information from legal counsel regarding potential or existing litigation and to deliberate toward a decision on such matters related to litigation or potential litigation. 01-17-18 BOARD Agenda Item 5 TRUCKEE MEADOWS WATER AUTHORITY DRAFT MINUTES OF THE DECEMBER 13, 2017 MEETING OF THE BOARD OF DIRECTORS The Board of Directors met on Wednesday, December 13, 2017, at Sparks Council Chambers, 745 4th Street, Sparks, Nevada. Vice Chair Hartung called the meeting to order at 9:30 a.m. 1. ROLL CALL Members Present: Jenny Brekhus, Naomi Duerr, Vaughn Hartung, Jeanne Herman, Neoma Jardon*, and Ron Smith. Members Absent: Geno Martini A quorum was present. Member Jardon left at 11:21 a.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Dale Ferguson. 3. PUBLIC COMMENT There was no public comment. 4. APPROVAL OF THE AGENDA Upon motion by Member Smith, second by Member Jardon, which motion duly carried by unanimous consent of the members present, the Board approved the agenda. 5. APPROVAL OF THE MINUTES OF THE OCTOBER 18, 2017 MEETING Upon motion by Member Herman, second by Member Duerr, which motion duly carried by unanimous consent of the members present, the Board approved the October 18, 2017 minutes. 6. APPROVAL OF THE MINUTES OF THE NOVEMBER 6, 2017 SPECIAL MEETING OF THE TMWA BOARD OF DIRECTORS December 13, 2017 TMWA Board Minutes Page 1 of 6 DRAFT – NOT APPROVED BY BOARD 01-17-18 BOARD Agenda Item 5 Member Brekhus stated that even though she was not present at the meeting she will vote on approval of the minutes since she read the draft minutes of November 6, 2017. Upon motion by Member Herman, second by Member Duerr, which motion duly carried by unanimous consent of the members present, the Board approved the November 6, 2017 minutes of the special meeting. 7. SMART ABOUT WATER DAY UPDATE Andy Gebhardt, TMWA Operations & Water Quality Director, gave a recap of the Smart About Water Day event on October 21, 2017. More than 80 attendees were present, many stayed for a while and had very good questions. It was well received and a great success for it being the first event of its kind. Mr. Gebhardt reported that many of the displays will be set-up at each of the three local agencies in the coming months. 8. DISCUSSION AND ACTION ON ADOPTION OF RESOLUTION NO. 256, A RESOLUTION TO APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2017 Michele Sullivan, TMWA Chief Financial Officer, introduced Matt Bowman, TMWA’s new Financial Controller. Mr. Bowman gave a brief introduction. Ms. Sullivan reported that there were no financial audit findings and Eide Bailly gave a clean opinion. However, there was a single audit in relation to the close out of the Truckee River Operating Agreement (TROA) grant of $1.2 million. $87,000 of invoices submitted to the Bureau of Reclamation (BOR) were dated before the grant award date. Staff had to resubmit new invoices dated within the grant period to the BOR. TMWA’s procedures have been updated to avoid this from occurring in the future. She further reported that the debt service coverage ratio was 2.86x in FY17 v 1.58x in FY16 due to the deferral of $12 million in bond payments. She did note that commercial paper was paid down by $4.4 million in FY17, and she foresees paying down approximately $9.2 million in FY18. Upon motion by Member Duerr, second by Member Brekhus, which motion duly carried by unanimous consent of the members present, the Board adopted Resolution No. 256 to approve the Comprehensive Annual Financial Report for Fiscal Year ended June 30, 2017. 9. DISCUSSION AND ACTION, AND POSSIBLE DIRECTION TO STAFF REGARDING APPOINTMENTS TO THE STANDING ADVISORY COMMITTEE TO FILL VACANCIES IN EXISTING POSITIONS WHOSE TERMS EXPIRE DECEMBER 31, 2017, SUCH APPOINTMENTS TO BE MADE FOR NEW TERMS FROM JANUARY 1, 2018 TO DECEMBER 31, 2019 FROM THE FOLLOWING LIST OF CANDIDATES: (1) FRED SCHMIDT, PRIMARY REPRESENTATIVE, December 13, 2017 TMWA Board Minutes Page 2 of 6 DRAFT – NOT APPROVED BY BOARD 01-17-18 BOARD Agenda Item 5 WHOLESALE CUSTOMER; (2) JONNIE PULLMAN, ALTERNATE REPRESENTATIVE, MULTI-FAMILY CUSTOMER; (3) COLIN HAYES, PRIMARY REPRESENTATIVE, BANN CUSTOMER; (4) JIM SMITH, ALTERNATE REPRESENTATIVE, BANN CUSTOMER; (5) BRUCE GESCHEIDER, PRIMARY REPRESENTATIVE, RENO-SPARKS CHAMBER CUSTOMER; (6) BILL HUGHES, ALTERNATE REPRESENTATIVE, RENO- SPARKS CHAMBER CUSTOMER Sonia Folsom, TMWA Standing Advisory Committee Liaison, presented on the Standing Advisory Committee members whose terms were expiring on December 31, 2017 and their commitment to continue for another two-year term.
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