CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD CABINET: THURSDAY, 12 NOVEMBER 2015 at 3.30 PM A Cabinet Meeting will be held in Function Room C at City Hall, Cardiff on Thursday 12 November 2015 at 3.30 pm A G E N D A 1 Minutes of the Meeting held on 1 October 2015 (Pages 1 - 4) 2 Cardiff Business Council Update (Pages 5 - 26) 3 Review of Non Operational Estate (Pages 27 - 94) 4 Update of Council's No Smoking Policy (Pages 95 - 108) 5 Treasury Management Mid Year Report 2015/16 (Pages 109 - 134) 6 Budget Monitoring - Month 6 (Pages 135 - 192) 7 City Operations - Broadening Enforcement Powers to Improve the Public Realm (Pages 193 - 216) 8 City of Cardiff Council Day opportunities Strategy (Pages 217 - 246) PAUL ORDERS Chief Executive - 1 - This page is intentionally left blank Agenda Item 1 CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD MINUTES CABINET MEETING: 1 OCTOBER 2015 Cabinet Members Present: Councillor Phil Bale (Chair) Councillor Peter Bradbury Councillor Dan De’Ath Councillor Bob Derbyshire (min 58) Councillor Graham Hinchey Councillor Susan Elsmore Councillor Sarah Merry Councillor Ramesh Patel Observers: Councillor Lyn Hudson Councillor Judith Woodman Officers: Paul Orders, Chief Executive Christine Salter, Section 151 Officer Marie Rosenthal, Monitoring Officer Joanne Watkins, Cabinet Office Apologies: Councillor Sue Lent 54 MINUTES OF THE CABINET MEETING HELD ON 17 SEPTEMBER 2015 RESOLVED: that the minutes of the Cabinet meeting held on 17 September 2015 be approved 55 ST MELLONS HUB PHASE 2: COMMUNITY CONSULTATION The Cabinet received the results of the community consultation on the St Mellons Hub Phase 2 extension. It was reported that feedback from community and stakeholder consultations has been mixed, with a range of views expressed both in favour and against the proposed Hub extension. Following careful consideration of all views expressed, it was reported that the plans would be refined and further developed during the detailed design stage to address a number of the concerns raised within the scope and constraints of the project. RESOLVED: that 1. It be agreed to proceed with the St Mellons Hub Phase 2 extension and associated land disposals Page 1 2. authority be delegated to the Director of Communities, Housing and Customer Service, in consultation with the Cabinet Member for Community Development, Co-operatives and Social Enterprise, the Section 151 Officer and Cabinet Member for Corporate Services and Performance, as appropriate, to agree the detailed plans and undertake all matters relating to procurement, construction and implementation of the project, as well as all required permissions and consents, in consultation with 3. the sites identified for disposal be brought forward for development and, in so far as they constitute public open space, be advertised in accordance with Section123 of the Local Government Act 1972. 4. the intention to ring-fence capital receipts from land disposals for investment in the St Mellons Hub extension be noted. 56 CITY OF CARDIFF COUNCIL ANNUAL IMPROVEMENT REPORT 2014/15 The Cabinet received the Council’s Annual Improvement Report, which provided a retrospective summary evaluation of performance for 2014/15 against the agreed outcomes, activities (improvement objectives), and targets. RESOLVED: that the Council Annual Improvement Report be approved for submission to Council in October 2015. 57 CORPORATE PARENTING ADVISORY COMMITTEE PROGRESS REPORT The Cabinet received a report outlining the work undertaken by the Corporate Parenting Advisory Committee during the 12 months to October 2015. It was reported that the committee had made good progress in extending the previous governance arrangements to strengthen accountability and transparency and had considered the detailed work that is undertaken by the Directorate and partners in supporting Looked After Children. Future priorities for the Committee were also reported to Cabinet. RESOLVED: that the contents of this report be noted CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD MINUTES CABINET MEETING: 1 OCTOBER 2015 Cabinet Members Present: Councillor Phil Bale (Chair) Councillor Peter Bradbury Councillor Dan De’Ath Page 2 Councillor Bob Derbyshire (min 58) Councillor Graham Hinchey Councillor Susan Elsmore Councillor Sarah Merry Councillor Ramesh Patel Observers: Councillor Lyn Hudson Councillor Judith Woodman Officers: Paul Orders, Chief Executive Christine Salter, Section 151 Officer Marie Rosenthal, Monitoring Officer Joanne Watkins, Cabinet Office Apologies: Councillor Sue Lent CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD MINUTES CABINET MEETING: 1 OCTOBER 2015 Cabinet Members Present: Councillor Phil Bale (Chair) Councillor Peter Bradbury Councillor Dan De’Ath Councillor Bob Derbyshire (min 58) Councillor Graham Hinchey Councillor Susan Elsmore Councillor Sarah Merry Councillor Ramesh Patel Observers: Councillor Lyn Hudson Councillor Judith Woodman Officers: Paul Orders, Chief Executive Christine Salter, Section 151 Officer Marie Rosenthal, Monitoring Officer Joanne Watkins, Cabinet Office Apologies: Councillor Sue Lent CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD MINUTES CABINET MEETING: 1 OCTOBER 2015 Page 3 Cabinet Members Present: Councillor Phil Bale (Chair) Councillor Peter Bradbury Councillor Dan De’Ath Councillor Bob Derbyshire (min 58) Councillor Graham Hinchey Councillor Susan Elsmore Councillor Sarah Merry Councillor Ramesh Patel Observers: Councillor Lyn Hudson Councillor Judith Woodman Officers: Paul Orders, Chief Executive Christine Salter, Section 151 Officer Marie Rosenthal, Monitoring Officer Joanne Watkins, Cabinet Office Apologies: Councillor Sue Lent Page 4 Agenda Item 2 CITY OF CARDIFF COUNCIL CYNGOR DINAS CAERDYDD CABINET MEETING: 12 NOVEMBER 2015 CARDIFF BUSINESS COUNCIL UPDATE REPORT OF DIRECTOR OF ECONOMIC DEVELOPMENT AGENDA ITEM: 2 PORTFOLIO: LEADER (ECONOMIC DEVELOPMENT & PARTNERSHIPS) Reason for this Report 1. To update Cabinet on the findings of an independent review and to seek authority to establish a new way forward for the Cardiff Business Council in light of current budgetary pressures and emerging opportunities to establish a more sustainable funding model. Background 2. The Cardiff Business Council was established in 2012 supported by a three year funding commitment of £500k per annum from the City of Cardiff Council. The intention was for the funding to be reduced after the third year with a view to the Cardiff Business Council becoming self- funding over the longer term. In 2015 the Council took a decision to reduce its contribution to the Business Council to £340k for the third year of funding in line with other savings required from the Economic Development service. 3. Given the Council’s financial outlook for the short to medium term, and the increasing pressure on discretionary services, the financial commitment from the Council is likely to be further reduced over the coming years. Whilst the Business Council has managed to successfully secure significant private sector contributions, these contributions have largely been in-kind, or have related to very specific marketing campaigns, with the base costs of operating the company met largely from the Council’s direct funding and supported by resources from the Economic Development service. It is therefore considered that the current funding arrangements are not sustainable. 4. However, the emergence of new City Region governance structures does provide potentially a new approach to strategic business engagement to be considered at the City Region level with funding potentially coming from a broader number of local stakeholders including Welsh Government and all of the local authorities of South East Wales. This Page 5 Page 1 of 4 opportunity has been further enhanced by the UK Government’s recent announcement of a potential City Deal for the Cardiff City-Region. 5. On 2nd April 2015 Cabinet provided authority for a review of the way forward for the Cardiff Business Council to be undertaken to establish a more sustainable approach. 6. The Council appointed Publicani Consulating, led by Dr Tim Williams and Professor Dave Adamson to undertake the review in May. The review consisted of: • A sharp literature review of the local, regional and national policy context; • A review of relevant business engagement initiatives in the UK and internationally; • A targeted programme of 26 interviews with key representatives from the Cardiff business community, City of Cardiff Council, and other local authorities in the emerging Cardiff City Region. 7. The recommendations presented in the report were based on the findings of the above work and also the expertise and experience of the authors. Issues 8. The Publicani Consulting review was completed in August and is attached as Appendix 1. 9. The key recommendations of the report are summarised as follows: • Working with Welsh Government and its local authority partners from across South East Wales, the Council should seek to set up a new Cardiff city-region Business Leadership Board; • The city region Business Leadership Board should act as the primary regional business engagement mechanisms, and should exist predominantly as a channel for business advocacy and policy influence over City Deal and city-region governance decisions; • Membership of the Business Leadership Board should be drawn from across the city region, with representatives of existing local business forums. Cardiff’s representative could be drawn from the proposed Cardiff BID should this proceed, as it will be an