THE COMPLETE GUIDE TO ENTERPRISE FILE SHARE AND SYNC Copyright © 2015 All rights reserved This book or any portion thereof may not be reproduced or used in any manner whatsoever without the express written permission of the publisher except for the use of brief quotations in a book review. ACKNOWLEDGEMENT Thanks to Gabriel Lando, who worked along with CodeLathe team to create the contents of the book. CONTENTS PART 1: MARKET NEED ............................................................................................................. 5 WHAT YOU NEED TO KNOW ................................................................................................... 5 I. CONSUMER VERSIONS VS. ENTERPRISE VERSIONS ........................................................... 5 II. IT’S THE AGE OF THE MOBILE WORKER ........................................................................... 6 III. GIVE COLLABORATION THE BOOST IT DESERVES ............................................................. 6 CURRENT STATE OF THE MARKET ........................................................................................... 7 CONCLUSION ......................................................................................................................... 8 PART 2: DEPLOYMENT MODEL ................................................................................................... 9 WHAT ARE THE AVAILABLE OPTIONS? ...................................................................................... 9 PURE PUBLIC CLOUD ............................................................................................................. 9 ON-PREMISES ..................................................................................................................... 10 HYBRID ............................................................................................................................... 11 CONCLUSION ....................................................................................................................... 12 PART 3: REQUIREMENTS ......................................................................................................... 13 WHAT YOU NEED TO KNOW ................................................................................................. 13 THE CHECKLIST ................................................................................................................... 13 I. FILE SHARING AND SYNCRHONIZATION ........................................................................... 13 II. COLLABORATION .......................................................................................................... 14 III. SECURITY ................................................................................................................... 14 IV. MOBILITY AND USABILITY ............................................................................................. 15 V. SYSTEM INTEGRATION .................................................................................................. 15 THE BOTTOM LINE ............................................................................................................... 16 PART 4: CHALLENGES ............................................................................................................. 17 I. SECURITY ..................................................................................................................... 17 II. PRIVACY ...................................................................................................................... 17 III. CONTROL ................................................................................................................... 18 IV. INTEGRATION .............................................................................................................. 18 V. COMPLIANCE AND REGULATION .................................................................................... 18 VI. DATA RESIDENCY ....................................................................................................... 19 VII. COST ........................................................................................................................ 19 CONCLUSION ....................................................................................................................... 20 PART 5: PURE CLOUD VENDORS .............................................................................................. 21 DROPBOX FOR BUSINESS ..................................................................................................... 21 BOX .................................................................................................................................... 22 GOOGLE DRIVE ................................................................................................................... 22 MICROSOFT ONEDRIVE FOR BUSINESS (FORMERLY SKYDRIVE PRO) ....................................... 23 AMAZON WORKDOCS .......................................................................................................... 23 PART 6: ON-PREMISE CLOUD VENDORS ................................................................................... 25 OWNCLOUD ENTERPRISE EDITION ........................................................................................ 25 NOVELL FILR ....................................................................................................................... 26 ACCELLION KITEWORKS ....................................................................................................... 26 VARONIS DATANYWHERE ..................................................................................................... 27 FILECLOUD ......................................................................................................................... 27 PART 7: HYBRID CLOUD VENDORS ........................................................................................... 29 SYNCPLICITY ....................................................................................................................... 29 CITRIX SHAREFILE ............................................................................................................... 30 EGNYTE .............................................................................................................................. 30 RACKSPACE HYBRID CLOUD ................................................................................................. 31 FILECLOUD ......................................................................................................................... 31 VMWARE HYBRID CLOUD ..................................................................................................... 32 PART 8: WHERE THE EFSS MARKET IS HEADED ....................................................................... 33 MORE THAN JUST FSS ........................................................................................................ 33 IT’S AN INCREASINGLY MOBILE WORLD .................................................................................. 33 ON-PREMISES, HYBRID OR PUBLIC? THE PREFERRED OPTION ................................................ 34 SECURITY CONCERNS ARE MORE REAL THAN EVER ............................................................... 34 INTEGRATION IS KEY ............................................................................................................ 34 CONCLUSION ....................................................................................................................... 35 PART 1: MARKET NEED File sharing and synchronization (FSS) was popularized be services like Dropbox and the trend has now invaded the enterprise world. The need for sharing information in today’s enterprises has gone beyond what traditional systems can offer, inadvertently making FSS tools among the most popular applications used in the workplace. The shift to Enterprise File Synchronization and Sharing (EFSS) allows for a more distributed model where different employees and groups can remotely create, edit, and distribute files as needed, across various platforms—desktops, laptops, smartphones and tablets—in real time. WHAT YOU NEED TO KNOW Employees today need to collaborate on the creation of presentations, documents, and spreadsheets; they want to send, receive, and sign important business documents like purchase orders, contracts, and proposals on the go. Lastly, they want to create, edit and broadcast content of different types across multiple devices. In the absence of a viable solution, they become creative in sharing and synchronizing data, resulting in an increased sprawl of information. This is the key driving force behind the growing level of interest, demand and investment in cloud platforms and services to support file synchronization, sharing, and broader collaboration capabilities, while providing the level of IT security and control needed. I. Consumer Versions vs. Enterprise Versions In the past, most of the file syncing and sharing that took place was driven by the users themselves and was accomplished and popularized using consumer-grade FSS tools like Dropbox and Google Drive. But consumer FSS tools bypass the corporate firewall and can therefore be an expensive liability. They lack centralized management, activity and audit logging, robust encryption, and integration with existing infrastructure. Information is emerging as the new currency of the enterprise; it is a company’s second most expensive asset after its employees and