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WELCOMING OWNERS BACK to YORK RACECOURSE We Are Delighted to Welcome Owners Back for Our First Meeting of the 2021 Season At

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WELCOMING OWNERS BACK to YORK RACECOURSE We Are Delighted to Welcome Owners Back for Our First Meeting of the 2021 Season At WELCOMING OWNERS BACK TO YORK RACECOURSE We are delighted to welcome Owners back for our first meeting of the 2021 season at the Dante Festival. Owners with a declared runner will receive a direct email from York Racecourse with further detailed instructions, once runners are declared 48 hours before the raceday. Should you wish to contact the Racecourse directly with your query following this email, please email Jane Richardson on [email protected] For York Racecourse specific information, please see the attached Owners' declaration letter which outlines in full detail the facilities and accessibility on course for Owners for the Dante Festival. The graphic below identifies the entrance and access areas for Owners': Please find the latest York Racecourse going update and link to our live York Racecourse weather station by clicking here. FREQUENTLY ASKED QUESTIONS Prior to arrival at York Racecourse Q. What do all owners need to do before they arrive at the Racecourse? A. Step 1: All owners should ensure that they have read and understood the Owners’ Protocols, together with the relevant sections of the British Horseracing Authority’s (BHA) Guidelines and operating procedures for behind closed doors racing, particularly Sections A and B. The Owners’ Protocols will be updated periodically, in line with changes to government guidance around COVID-19 and the return of sport. Step 2: Ensure you have completed the ROA education module – this only needs to be completed once, prior to your first Racecourse visit. The Owners’ Covid-19 education module is hosted on the ROA website. Step 3: Complete the health screening questionnaire prior to attending the racecourse – section 7 of the Owners’ Protocols Step 4: All owners attending must have pre-registered the six individuals who will attend the racecourse - please log into PASS. PLEASE DOWNLOAD THE PASS SYSTEM USER HELP GUIDE FOR FURTHER DETAILS Q. How do I register that I will be attending on a raceday? A. As above - Step 4 to register your attendees, please log into PASS https://www.rcapass.com/ and submit the names of the individuals who will attend the racecourse. As explained above, all names must be submitted by 4pm the day before the fixture. Changes after that time will not be possible. Q. What if I am a member of a syndicate? A. For syndicates and racing clubs, it will be the responsibility of the syndicator/club manager to submit the names of those individuals attending the fixture. It is recommended that the syndicator attends as one of the allocated persons to help ensure the remaining syndicate members are kept updated. If the syndicate manager has any questions, please email Rachel Blizzard [email protected] For more information on filming at racecourses, please refer to https://www.roa.co.uk/raceday/racing.html Q. How do I access the PASS system? A. Please visit https://www.rcapass.com or contact the PASS Helpdesk on 01933 270333 or email [email protected] Q. I am an international owner without access to PASS, how do I register my attendance? A. Internationally based owners who are not registered in the UK should contact the racecourse directly to register attendance (44 1904 683932 or email: [email protected]). This should be completed by 4pm the day before the fixture. For Racing Managers who require assistance registering attendance on behalf of owners, please contact the PASS helpdesk. Q. How many passes can I get? A. The return of owners to the racecourse will be a phased process, this includes limiting attendance up to six owners per horse until further notice. Q. Can children attend the racecourse? A. Children can attend as long as they are pre-registered to attend. All children attending will undergo the entry screening process as standard. Q. I’ve got an entry/declared runner, but I haven’t received an email? A. Please contact the PASS Helpdesk on 01933 270333 and the team can assist you further. Arrival at the racecourse: Q. What do I need to bring with me on raceday? A. Please make sure you arrive at the racecourse with you: • A face covering - this is needed in all areas and you may also wish to consider bringing your own alcohol-based hand sanitiser, although there will be plenty of hand sanitiser stations around the owners’ areas. • Photographic ID (a copy on your phone is acceptable) – you will require this to gain entry to the racecourse. • Your QR code from the PASS system. Q. What will happen if I arrive and my name is not on the list? A. Rachel Blizzard will be able to assist you on the day. However, please be prepared to assist the team by stepping away from the designated entrance to enable other owners to continue safely whilst the team and yourselves resolve the matter. You may be required to contact the PASS Helpdesk on 01933 270333 to enable your details to be updated to the raceday list. Q. What if my horse is a non-runner on the day? A. Only owners who have registered their attendance using the RCA’s PASS system should travel to the racecourse. If a horse is declared a non-runner, the attached owners should also not attend the fixture. Q. What will happen when I arrive at the racecourse? A. Step 1: On arrival at the racecourse, you will be asked for your details and valid ID. Step 2: You will be asked a series of three questions relating to your current health on the day. Step 3: A temperature check will be taken. Your temperature will be taken twice in quick succession, with the lower reading recorded. Q. What will happen if I fail the temperature check when I arrive? A. Your temperature will be taken twice in quick succession, with the lower reading recorded. If on both occasions this temperature exceeds 37.8°C, owners will not be granted access to York Racecourse and will be advised to travel home. Owners are reminded that if any member of the same vehicle fails to clear the entry screening process, all those travelling together will be denied entry onto the racecourse. Q. I failed my temperature test when I arrived at the racecourse and couldn’t attend – when can I next visit a racecourse with a declared runner? A. Any individual that fails the on-course screening will be required to either: provide evidence of a negative Covid-19 test, which can be booked on the NHS website or complete a minimum of seven days of isolation depending on advice received from NHS. On the racecourse: Q. What areas of the racecourse will I be able to access? A. The Owners’ Restaurant, on the fourth floor of the Ebor Stand, is light and airy with betting facilities, toilets and a viewing balcony overlooking the winning post. The Owners’ Restaurant is available for a three course lunch throughout the afternoon and has to be canteen service – the team will guide you regarding arrangements. We are not allowed to serve alcohol inside so there will be complimentary soft drinks with your meal. The Owners’ Lounge is on the second floor of the Ebor Stand with trackside viewing seats, toilets and a tea and coffee point. There is also a coffee van by the parade ring for complimentary tea and coffee. For bar facilities, these have to be outside so will be available to purchase from the champagne lawns adjacent to the parade ring under the John Carr canopy. We will serve drinks to your seats at the table and the requirement is for these to be consumed while seated. The trackside viewing lawns in front of the stands will be accessible to Owners, as will viewing from the outside of the parade ring. The big screens by the winning post on the end of the Melrose Stand, and around the course, will follow the action. There are “debrief zones” to meet with trainers before and after the race by the Thatched Head-On Box as well as along from the placed horses’ rail around the parade ring by the coffee van. Winning and placed owners will be hosted in the Premier Racing Lounge on the ground floor of the Melrose Stand, adjacent to the parade ring, after the race to watch a re-run of the race – again, we can only serve soft drinks but will be delighted to present you with a complimentary sealed bottle for you to enjoy at home instead. The Owners' zone, which we refer to as the 'Amber zone', includes both outside and indoor space with use of second and fourth floors of the Ebor Stand. Q. Will I be able to access the Parade Ring? A. As part of the BHA COVID-19 safety protocols, Owners are not permitted to access the Parade Ring with this area limited to jockeys, trainers, racing staff, BHA and Racecourse officials. There are “debrief zones” to meet with trainers before and after the race by the Thatched Head-On Box as well as along from the placed horses’ rail around the parade ring by the coffee van. Winning presentations will be held on the podium adjacent to the winner’s post, just outside the parade ring where the trophy will be presented. Q. How long can I stay on the course after my horse has run? A. Owners are welcome to access the Racecourse from 12 noon and can stay all day. Q. Will there be food and drink available on the day? A. A three course lunch will be available in the Owners' Restaurant (fourth floor of the Ebor Stand) served with complimentary soft drinks.
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