THE PORTFOLIO BUDGET STATEMENTS

2008-2009

MINISTRY OF EDUCATION PORTFOLIO

BUDGET INITIATIVES AND EXPLANATIONS OF APPROPRIATIONS SPECIFIED BY OUTCOMES AND OUTPUTS BY AGENCY

President Litokwa Tomeing President of the Republic RMI

The Honorable Jurelanj Zedkaia Speaker of the Nitijela RMI

Dear Mr. President Dear Mr. Speaker

I hereby submit Portfolio Budget Statements in support of the FY09 Budget for the Ministry of Education Portfolio.

These statements have been developed, and are submitted to the Nitijela, as a statement on the outcomes for the portfolio. They also cover the purpose of portfolio budget measures.

I present these statements by virtue of my Ministerial responsibility for accountability to the Nitijela and, through it, the public.

Yours sincerely

Nidel Lorak Minister of Education

MOE FY09 Portfolio Budget Document Page 1

Table of Contents – Ministry of Education Portfolio A. Introduction 3 B. Portfolio Overview 4 I. The Role of the Ministry of Education 4 II. Current Situation 4 III. Strategic Plan 4 IV. Policy Focus 5 V. Reporting 5 VI. Structure of the Education Portfolio and Breakdown of Appropriations 5 C. Agency Budget Statements 13 I. Performance Information by Objective Area, Outcomes and Output Groups 13 II. Annual Performance Measures for MOE Outcomes 13 III. Objective Area: Staff and Human Resource Development 23 A. Outcome 1: To improve the efficiency and effectiveness of MOE staff through the provision of budget, finance and HR development 23 IV. Objective Area: Curriculum Development and Assessment 28 A. Outcome 2: Improve education results in the RMI through research, testing, data management, and IT services 28 V. Objective Area: Infrastructure and Maintenance 36 A. Outcome 3: Provide property maintenance services to all schools and administration building and coordinate expanded community role for school maintenance and upkeep. 36 VI. Objective Area: Program Delivery and Student Services 39 A. Outcome 4: To provide access and improve student performance and learning outcomes at early childhood and primary levels 39 VII. Objective Area: Program Delivery and Student Services 45 A. Outcome 5: To provide access and improve student performance and learning outcomes at the secondary level 45 VIII. Objective Area: Program Delivery and Student Services 52 A. Outcome 6: To vocationalize the RMI curriculum 52 IX. Objective Area: Curriculum, Instruction and Assessment 54 A. Outcome 7: To continue to improve the effectiveness of classroom instruction through improved curriculum, testing and teacher program delivery 54 X. Objective Area: Program Delivery and Student Services 60 A. Outcome 8: To improve service delivery and learning outcomes by addressing the special needs of the students on Kwajalein atoll 60 XI. Objective Area: Program Delivery and Student Services 64 A. Outcome 9: To address the needs of special education students 64 XII. Line Item Budget by Funding Type MOE FY09 66 D. National Scholarship Board (MISGLB) 68 I. Overview 68 II. Performance Information for NSB 68 III. Primary Measures for NSB 69 IV. NSB Objective Area: Scholarships 70 V. Adjustments to FY09 Performance Information 72 VI. Line Item Budget by Funding Type NSB FY09 72 E. National Training Council (NTC) 74 l. Overview 74 II. Performance Information for NTC 74 VI. Primary Measures for NTC 75 IV. Objective Area: Training Programs 76 V. Adjustments to FY09 Performance Information 78 VI. Line Item Budget by Source NTC FY09 78

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F. Supplemental Education Grant FY08 79 I. Overview 79 II. Objective Area: Supplemental Education Grant 79 G. Ebeye Special Needs 88 I. Overview 88 II. Objective Area: Ebeye Special Needs Programs 88 H. College of the Marshall Islands 89 l. Overview 89 II. Performance Information for CMI 89 III. Primary Measures for CMI 91 IV. Objective Area: Institutional Mission and Effectiveness (CMI Outcome 1) 100 V. Objective Area: Student Learning Programs and Services (CMI Outcome 2) 105 VI. Objective Area: Resources (CMI Outcome 3) 114 VII. Objective Area: Leadership and Governance (CMI Outcome 4) 119 VIII. Objective Area: Quality of Life (CMI Outcome 5) 121 IX. Adjustments to FY09 Performance Information 123 X. Line Item Budget by Source CMI FY09 123

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A. Introduction

The purpose of the Portfolio Budget Statements (PBS) is to inform the Nitijela of the reasons for inclusion of proposed provisions in the Appropriation Bill(s). The role of the PBS is to explain requests for funds through the Budget Appropriation Bill(s). The PBS provides sufficient information, explanation and justification to enable the Nitijela to understand the purpose of each item in the Bill(s) and the accrual budgets of the Portfolio.

Document Structure

The PBS is presented in three sections:

Section A- User Guide The User guide provides information regarding using the PBS

Section B - Portfolio Overview The Portfolio Overview explains the role, mission and the goals of the organisations within the portfolio. It provides an overview of: The role/mission of the portfolio, including the structure of the portfolio, Structure of Ministry of Education Objective Areas and Outcomes Breakdown of Funding by Source, Objective Area and Outcomes

Section C - Agency Budget Statements This section provides the following information: MOE Budget Statements Agency Overview, Appropriations and Budget Measures Summary – Details regarding the link between the resources appropriated and application to Objective Areas and achievement of outcomes/outputs. Objective Areas, Planned Outcomes and Outputs Information – Performance information on the planned outcomes and the contributing administered items and agency outputs.

Enquiries

The contact officer regarding enquiries to this Portfolio is: Biram Stege Secretary, Ministry of Education P.O. Box 3 Majuro, MH 96960 625-5261

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B. Portfolio Overview

This section provides information on the Role of the Ministry of Education, the current situation and policy focus.

I. The Role of the Ministry of Education

The principal matters dealt with by the Ministry of Education Portfolio in the Education Act of 1991 are: To develop policies on education in the Republic To ensure that appropriate courses and tuition are available to students To ensure appropriate standards of teaching in all educational institutions To encourage the teaching of the Marshallese language and culture To seek and coordinate scholarships abroad for Marshallese citizens

II. Current Situation

The Ministry of Education plays a key role in assisting the Government in achieving its policy objectives concerning education of its peoples. Since its formation MOE has committed to becoming a High Performance Organization, characterized by:

A focus on the students Continuous improvement: a performance driven organization, seeking to produce better outcomes People and systems that are flexible and creative Top quality products or outcomes

To carry out these responsibilities the Ministry has been reorganized into the following Functional Divisions: Administration, Finance and Human Resources Policy, Planning, Research and Information Technology Property and Support Services Early Childhood and Elementary Education Secondary Education Technical Education and Assessment Curriculum, Instruction and Assessment Kwajalein Atoll Education Special Education

III. Strategic Plan

A MOE Strategic Plan 2008-2011 was drafted in November 2006 and was finalized in December 2007. The plan was approved by Cabinet in April 2008. The foundation of the plan is the reorganization of the structure of MOE so that a greater emphasis on performance and program delivery is embraced. The following is the summary introduction of the Strategic Plan.

Summary of the Strategic Plan Development Process

This Strategic Plan (2009- 2011) is a continuance of the last Five Year Strategic, and is designed as a 3 year rolling plan. In the process of completing this plan, specific activities were undertaken. The first stage was to review the previous five-year plan in order to ascertain the level of achievement to date. This review was carried out in two parts, a review of all necessary documentation as well as interviewing key personnel within and outside the Ministry. These interviews and the review of documentation formed the basis for the final recommendations regarding completion of the previous five-year plan. The next stage was conducting extensive stakeholder consultations in Majuro, Ebeye and Jaluit, which included members of the private sector, local teachers and students, parent groups, Principals and NGO’s. The main objective for these varied consultations was to ensure all Ministry and non Ministry stakeholders would be able to express their views, which were subsequently incorporated into the Strategic Plan. A

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draft document was reviewed by the Strategic Plan Steering Committee with the approval of the Strategic Plan in April of 2008.

The adoption of Performance Budgeting by MOE made it critical that the new plan complements and be organized into the Annual Performance Budget Portfolio. While the FY08 Portfolio was substantially completed prior to the Strategic Plan, the plan was linked with the FY08 budget and is now guiding the direction of this and future Portfolio budgets. . While the Policy statements outlined in this plan are directly derived from the consultations with the various stakeholders they are complimentary with the policy frameworks of the Education Rules and Regulations and the Education Act of 1991.

The plan is set out covering the following areas; Policy statements are general statements based on stakeholders’ common observations. The Objectives are derived from the recurring, specific themes of stakeholders’ consultations. The Outcomes are measurable results of implementing actions Implementing Actions are strategies for addressing objectives and reaching the stated outcome.

IV. Policy Focus

The Ministry of Education is responsible for giving policy advice on educational standards and providing public education programs at the primary and secondary levels including vocational and special education needs. MOE is responsible for liaising with other concerned agencies including National Training Council and National Scholarship Board, and supporting the expansion of higher education programs. .

V. Reporting

An annual report by the Ministry to the Nitijela by August 15th of each year includes the following:

Description of the condition of education in the Republic Description of the steps that are necessary and those that are being taken to correct deficiencies in school performance An assessment of the effectiveness of this Act and regulations promulgated pursuant to this Act in producing a thorough and efficient system of education Recommendations to the Nitijela for any legislative action, if appropriate

VI. Structure of the Education Portfolio and Breakdown of Appropriations

The Education Ministry oversees related education agencies in addition to the administrative units of MOE. Chart 1 below illustrates the organizational relationship of MOE with agencies that the Ministry is responsible for administering. Chart 1 also shows the relevant outcomes of each of the administered agencies.

Table 1 (following Chart 1) provides a breakdown of MOE FY09 funding by source, as it will be applied to the 10 MOE Outcomes, and the MOE related Agencies; the National Scholarship Board (NSB), the National Training Council (NTC), and the College of the Marshall Islands (CMI). Amounts provided in Table 1 are the total of administrative and direct costs as funded by each funding source.

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(MISGLB)

ool maintenance and upkeep To provide financial assistance to qualified Continued co-ordination and

elivery roviders p

g National Training Council (NTC) National Training improved performance of schools and schools of performance improved trainin (Funding Transfer Out) Director: Marie Maddison Outcome 1: (Funding Transfer Out) Director: Juliet Anitok Outcome 1: Scholarship Board Grant and Loan students to pursue educational opportunities

students on Kwajalein atoll ildhood and primary levels

oved, curriculum, testing and teacher program d program and teacher testing curriculum, oved, at the secondary level Nidel Lorak Ministry of Education Secretary: Biram Stege Secretary: Minister for Education ration building and coordinate expanded community role for sch role for expanded community and coordinate building ration ssing the special needs of the arning outcomes at early ch e and learning outcomes arch, testing, data management, and IT services and IT services data management, testing, arch, Chart 1: Organizational Structure of the MOE Portfolio Structure of the MOE Chart 1: Organizational

(Funding Transfer Out) Out) Transfer (Funding . fectiveness of classroom instruction through impr through instruction classroom of fectiveness d effectiveness of MOE staff through the provision of budget, finance and HR development and HR development finance budget, of provision through the staff MOE of d effectiveness special education students use analyses of quantitative and aquaculture, environmental education ated student learning outcomes. ysis in an ongoing and systematic cycle of of cycle and systematic in an ongoing ysis and youth and nutrition Provide property maintenance services to all schools and administ To improve service delivery and learning outcomes by addre outcomes and learning delivery service improve To To vocationalize the RMI curriculum To improve the efficiency an Improve education results in the RMI through rese To provide access and improve student performance and le performance student and improve access provide To To provide access and improve student performanc student and improve access provide To

: To address the needs of : To continue to improve the ef : Offer high-quality instructional programs, student support Effectively use human, physical, technology, and financial Recognize and utilize the contributions of leadership leadership of contributions the and utilize Recognize Improve the quality of life for the people of the Republic of the the of the Republic of people the for life of quality the Improve : Demonstrate strong commitment to a mission that emphasizes Outcome 9 Outcome 8: Outcome 6: Outcome 7 Outcome 3 Outcome 1: Outcome 2: Outcome 4: Outcome 5:

MOE FY09 Portfolio Budget Document 6 Page Document Budget Portfolio FY09 MOE Outcome 3: services, and library and learning support services that facilitate and facilitate that services support and learning and library services, demonstrate the achievementstof resources to achieve its broad educational purposes, including stated student learning outcomes, and to improve institutional effectiveness. qualitative data and anal evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished. Outcome 2: Marshall Islands by providing excellent research, extension and education programs in the areas of agriculture, (water quality), families College of the Marshall Islands (CMI) Hess Wilson President: Outcome 1 Outcome 4: Outcome 5: achievement of student learning and throughout the college for continuous improvement of the institution.

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0

395,992 785,990 425,094 3,273,086 1,292,635 3,976,736 7,056,546 1,552,223 2,509,189 1,782,185 Total 12,641,534 35,691,210 35,691,210

0 0 0 0 0 0 0 0 0 0 0 642,000 642,000 Auxiliary Enterprise Enterprise Non-Appro Non-Appro

0 0 0 0 0 0 0 0 0 0 0 3,416,910 3,416,910 Non-Appro Non-Appro Pell Grants Tuition/Fees

0 0 0 0 0 0 0 0 0 0 0 5,000,000 Capital 5,000,000

0 0 0 0 60,000 123,000 679,000 476,004 100,000 960,543 SEG 1,210,978 2,490,475 6,100,000

0 0 0 0 0 0 0 0 0 0 770,771 1,677,186 2,447,957 Federal and other Grants

0 0 0 0 0 0 0 0 0 0 100,000 1,692,845 Ebeye Needs Special 1,792,845

0 0 0 0 0 0 0 0 0 0 0 174,631 174,631 Special Revenue

0 0 0 84,538 738,820 238,492 330,668 109,373 379,344 104,999 173,223 2,000,000 Fund 4,159,457 General

0 0 0 97,500 45,750 332,322 816,344 600,000 2,026,938 4,456,698 2,228,005 1,353,853 Compact 11,957,410 11,957,410 Base Grant

Total National National National Training To improve the To improve Improve education To provide access To provide access To improve service To address needs of : Provide property : Provide To vocationalize: the : To continue to

MOE FY09 Portfolio Budget Document 7 Page Document Budget Portfolio FY09 MOE Table 1: MOE Appropriations by Outcome, Agency and Source Scholarship Board Board Scholarship Council Table 1: MOE Funding (total $) by Outcome, Agency and Source and Agency Outcome, $) by (total Funding MOE 1: Table MOE Outcomes & Related Agencies Outcome 1: Outcome 2: Outcome 3 maintenance services to all schools and building and administration coordinate expanded community role for maintenance and upkeep Outcome 4: Outcome 5: Outcome 6 RMI curriculum Outcome 7 improve the effectiveness of classroom instruction through and testing curriculum, improved, teacher program delivery Outcome 8: Outcome 9: Outcome 10: Outcome 11: College of Marshall Island efficiency and effectiveness of MOE staff through the provision of and HR finance budget, development results in the RMI through data testing, research, management, and IT services performance student and improve and learning outcomes at early levels and primary childhood performance student and improve and learning outcomes at the secondary level by outcomes and learning delivery addressing the special needs of the students on Kwajalein atoll special education students

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Chart 2 below illustrates the breakdown of MOE funding, showing that percentage of total MOE funding for each of the 4 MOE outcomes and the MOE related agencies. Chart 2 includes all funding (direct and administrative) from all funding sources as detailed in Table 1 above (general fund, compact, special revenues, US Grants, SEG etc). The information provided in this section allows MOE to monitor performance with regard to funding for each Outcome and Agency in the in the MOE portfolio.

Chart 2: Administered Appropriations (%) by MOE Outcome & Agency FY09

Outcome 1 11% Outcome 1 Outcome 2 Outcome 2 1% CMI Outcome 3 36% Outcome 3 Outcome 4 2% Outcome 5

Outcome 4 Outcome 6 20% Outcome 7

Outcome 8

Outcome 9 Outcome 5 NTC NS B 4% 9% Outcome 6 NTC NSB 0% Outcome 9 Outcome 7 CMI 4% Outcome 8 1% 5% 7%

Chart 3 below provides the actual dollar breakdown of administered appropriations for the FY09 MOE portfolio.

Chart 3: Administered appropriation ($) by MOE and Agency FY09

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CMI, $12,516,534

MO E NS B NTC CMI

MO E , NTC , $20,204,818 $1,352,417 NS B, $1,552,223

Chart 4 below provides a breakdown of MOE funding by source, providing the percentage total supplied to MOE from each source. The funding sources and the percentages correspond to sources and the total dollar amounts listed in Table 1 above.

Chart 4: MOE and Agency Funding (%) by Source FY09

Accumulated T uition/F ees 2% 9%

Compact Compact General Fund Capital 33% 14% Special R evenue ESN Other Grants SEG SEG Capital 17% General Fund 11% T uition/F ees

Other Grants Special Revenue, 9% ESN 0% 5%

Chart 5 on the following page provides an organizational view of the MOE Objective Areas and the 9 MOE Outcomes. In FY04 and FY05 MOE structured the sector portfolio budget along administrative lines, however this structure resulted in duplication of outputs, and budgeting. Beginning in FY06 the MOE sector portfolio budget has been developed using the objective areas of curriculum development, staff development, program

02/27/09 MOE FY09 Portfolio Budget Document Page 10 delivery/student services and infrastructure and maintenance in order to more directly budget outputs in priority areas. The Objective Areas have remained consist since FY06 and identify with the Priority Areas as identified in the MOE long-range plan. The 9 MOE Outcomes identify directly with the Policy Statements as described in the MOE Strategic Plan 2008-2011. The Portfolio Outputs identify directly with the Implementing Actions, and Portfolio Activities link with outcomes as described in the Strategic Plan. Responsibilities for implementation are identified in the Strategic Plan and linked to the Portfolio Budget.

MOE has restructured the FY09 sector portfolio budget so as to coordinate with the Strategic Plan and to best link Outcomes, Outputs and related activities with the budget so as to improve day to day management through the use of the portfolio budget. The Outcomes listed in Chart 5 correspond to the numbering format of the MOE Strategic Plan, this results in Outcomes not being listed in numerical order in Chart 5.

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. Provide

:

upkeep role for school maintenance and maintenance and Infrastructure Infrastructure and administration and administration Objective Area Objective Area Maintenance and Maintenance Outcome 3 Outcome expanded community expanded community services to all schools property maintenance building and coordinate To To provide To provide To address To improve

curriculum Services primary levels Kwajalein atoll secondary level and Student Outcome 6: Outcome education students early childhood and access and improve access and improve service delivery and the needs of special the needs of special Objective Area Objective Area learning outcomes at learning outcomes Program Delivery Program Delivery vocationalize the RMI by learning outcomes addressing the special addressing the Outcome 5: Outcome Outcome 4: Outcome Outcome 9: Outcome needs of the students on needs of the students learning outcomes at the learning outcomes Outcome 8: Outcome student performance and student performance student performance and student performance Outcomes Ministry of Education – FY09 Education of Ministry Outcomes Ministry of Education Ministry Secretary: Biram Stege

To improve

Staff and HR Staff and Development development finance and HR finance and Objective Area Objective Area staff through the the staff through the efficiency and the efficiency and provision of budget, effectiveness of MOE Outcome 1: Outcome Chart 5: Objective Areas and : To

Improve

Curriculum services Assessment testing, data Objective Area Objective Area Development and effectiveness of Outcome 7 Outcome through improved, improved, through management, and IT management, classroom instruction Outcome 2: Outcome RMI through research, research, RMI through curriculum, testing and curriculum, education results in the education continue to improve the improve to continue teacher program delivery

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C. Agency Budget Statements

The agency budget statements provide information necessary to map MOE FY09 expenditure to performance. The information provided in this section allows MOE to monitor performance with regard to funding for each Outcome and each Objective Area.

I. Performance Information by Objective Area, Outcomes and Output Groups In this section information regarding MOE performance is presented. Matrixes 1-9 provide performance details for the 9 MOE Outcomes. Matrix 10 provides details for National Scholarship Board (NSB) and Matrix 11 provides details for the National Training Council (NTC). Matrix 12 provides performance details for Supplemental Education Grant (SEG), funding for the SEG is also integrated into the 9 MOE Outcome matrixes. Previous Portfolios included a matrix for the Ebeye Special Needs Grant (ESN), however, that information is now included directly with MOE Output for Kwajalein Atoll (Output 6). College of the Marshall Islands (CMI) is the final section of the MOE portfolio. The CMI performance details are identified in that section. The Outcomes in each matrix are broken down into Output Groups. The Output Groups directly relate to the MOE priority areas as identified by MOE staff, principals and teachers, or the relevant agency heads. Each Output Group consists of a series of Outputs. The outputs are the core elements of the Output Group, and as an “Output Group”, support the Outcome and link to the Objective Area. Priority activities, staff responsible for implementation and impacts and measurements/targets are identified for each Output. Chart 6 illustrates the hierarchical relationship among Outputs, Output Groups, Outcomes and Objective Areas.

Chart 6 : Hierarchy of Outputs, Output Groups, Outcomes and Objective Area

Objective Area

Outcome Output Group

Output

II. Annual Performance Measures for MOE Outcomes

Measuring performance is a critical function of performance budgeting. During FY04 MOE performance focused on output measurements. In FY05 measurement in MOE continued to focus on outputs, but also the impacts. The reorganization of the MOE sector portfolio budget in FY05 helped to shift the performance focus away from outputs and towards impacts. This reorganization was also intended to integrate the infrastructure portfolio more closely with the MOE Outcome portfolio. Beginning in FY06 and continuing to present the MOE sector portfolio budget also includes the Supplemental Education Grant (SEG) and the Ebeye Special Needs Grant (ESN). The outputs and funding for the SEG continues to be cross-walked with the MOE outputs funded through Compact, General Funds and other funding sources, while the ESN Grant is now integrated into the MOE Outcome Matrix 6.

MOE performance measurements continue to focus on impacts, with a lesser focus on output measurements. This continues through FY09. Efficiency and effectiveness measures are applied where applicable. In some

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Table 1: Number of schools by Grade Level 2006-2007 School Year 2007-2008 School Year Level Type Number # Students Boys* Girls* Number # Students Boys* Girls* Elementary Public 76 9093 4765 4328 76 9333 4873 4460 Private 25 2636 1302 1334 24 2721 1326 1395 Secondary Public 6 2040 1040 1000 6 2348 1154 1194 Private 15 1024 528 496 14 850 409 441 cases baseline data was verified so that impacts, efficiency and effectiveness measures were accurate. MOE has established FY04 as a baseline year.

In addition to the annual performance measures found in this section, each performance matrix includes impacts directly associated with each output. Efficiency and effectiveness measures are included in the matrixes where relevant. The measures are designed to assist MOE managers develop work plans for day-to- day management. The measurements provide a focal point for managers as they carry out activities and tasks that support the Output. The principal intent is for managers and staff to increase their knowledge as to the impacts (benefits or lack of benefit) associated with their work (performance). The subsequent intent is for these measures to be associated, or ‘rolled up” into the annual performance measures, linking the Outputs to the MOE Outcomes.

The “roll up” of measures leads to the use of “two tiers” of indicators. The first tier is used for day-to-day workplace management. This first tier is then “rolled up” for reporting purposes to measure performance and overall impacts of implementing activities and completing Outputs.

A. Indicator Tables

Data for annual performance measurement for MOE Outcomes 1-3 is presented in Tables 2-24 (below). These indicator areas were selected for monitoring by JEMFAC in August 2004. The data is focused in several important areas including student populations, enrollment, student/teacher ratio, school/teacher ratio student performance, dropout rates and attendance. Data is collected from schools on a quarterly basis (9 week reports and school PBB reports). Reporting against the measures in Tables 2-24 allows MOE to demonstrate performance with regard to the implementation of outputs and obtaining results (Outcomes).

Table 2: Number of schools by Enrollment size Public Private* Atoll Students Students Schools Teachers Schools Boys Girls Total Boys Girls Total Ailinglaplap 8 57 292 254 546 2 18 10 28 Ailuk 2 14 64 49 113 1 20 13 33 Arno 10 56 293 264 557 1 48 40 88 Aur 2 17 70 66 136 0 N/A N/A N/A Ebon 3 23 97 93 190 0 N/A N/A N/A Enewetak 1 18 87 98 185 0 N/A N/A N/A Jabat 1 7 18 13 31 0 N/A N/A N/A Jaluit 7 41 194 157 351 2 58 65 123 Kili 2 20 117 99 216 0 N/A N/A N/A Kwajalein 4 121 617 590 1207 6 421 457 878 Lae 1 10 59 54 113 0 N/A N/A N/A Lib 1 6 22 25 47 0 N/A N/A N/A Likiep 3 21 64 65 129 0 N/A N/A N/A

Majuro 9 296 2021 1875 3896 11 676 728 1404 Maloelap 5 31 121 107 228 0 N/A N/A N/A Mejit 1 13 61 56 117 0 N/A N/A N/A Mili 5 29 141 120 261 0 N/A N/A N/A 02/27/09 MOE FY09 Portfolio Budget Document Page 15

Namdrik 1 14 97 83 180 0 N/A N/A N/A Namu 4 29 124 88 212 0 N/A N/A N/A Ronglap 1 5 62 57 119 0 N/A N/A N/A Ujae 1 14 70 53 123 0 N/A N/A N/A Utrik 1 11 61 74 135 0 N/A N/A N/A Wotje 2 23 108 103 211 1 35 36 71 Wotho 1 6 13 17 30 0 N/A N/A N/A Total 76 882 4,873 4,460 9,333 24 1,326 1,395 2,721

Table 3: School operating half-day sessions Year Number of schools 2003 – 2004 1 2004 – 2005 1 2005-2006 1 2006-2007 2 2007-2008 1

Table 4: Number of staff full time:

2007-2008 1052

Table 5:Number and Percent of staff by education Level Degree 2006-2007 2007-2008 Percent HS Diploma 402 493 47% Associates 294 396 38%

Bachelors 54 124 12% Masters 5 29 3%

Certificate 3 8 1% Doctorate 1 0.1% None 71 1 0.1% Total 829 1052

Table 6: Number of Teachers/Staff By Grade Level Area Grade Level Number Teachers 2005-06 Number Teacher 2006-07 Number Teacher 2007-08 All Areas Primary 850 960 882 Outer Islands Primary 435 441 465 All Areas Secondary 103 194 190 Outer Islands Secondary 124 42 66 Note: Total number of teachers from public primary and secondary school. Private is not included in this table. Table 7: Student/teachers ratio is not inclusive of private school.

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Table 7: Student/Teacher Ratio by Geographic Area/All Schools (DOI 7) Area Grade Level Student/Teacher Ratio 2005- Student/Teacher Ratio Student/Teacher 06 (All Schools) 2006-07 Ratio 2007-08 Majuro Primary 16.3 13.39 13.2 Secondary 12.9 14.64 14 Ebeye Primary 18.1 15.40 10 Secondary 13.5 20.27 12.7 All others Primary 11.1 10.18 9.1 Secondary 20.9 15.62 9.7

Table 8: Base Population of School Age Groups* Year Age 4 Age 5 Age 6-13 Age 14-18 2005 1,039 1,039 11,886 7,501 2006 1,275 1,275 10,203 6,640 2007 1,287 1,287 10,295 6,700 2008 1,482 1,375 11,297 6,560 Table 8: Numbers are based on the EPPSO projection from the 1999 census.

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Table 9: Total Enrollment By Grade and Gender : 1991-992 to 2007-08 Year Primary Schools Secondary Schools Grand K-5 1st 2nd 3rd 4th 5th 6th 7th 8th Total 9th 10th 11th 12th Total Total Both Sexes 1991/92 2,515 1,436 1,623 1,469 1,461 1,356 1,175 1,213 12,248 813 584 443 375 2,215 14,463 1992/93 1,996 1,766 1,452 1,624 1,513 1,400 1,306 1,180 12,237 854 622 511 390 2,377 14,614 1993\94 2,129 1,725 1,665 1,463 1,585 1,376 1,351 1,272 12,566 865 646 548 423 2,482 15,048 1994\95 1,993 1,894 1,683 1,679 1,446 1,521 1,339 1,332 12,887 893 614 464 429 2,400 15,287 1995\96 1,657 1,580 1,661 1,716 1,522 1,520 1,233 1,328 12,217 879 709 507 415 2,510 14,727 1996\97 1,657 1,578 1,658 1,715 1,519 1,516 1,292 1,326 12,261 879 713 507 415 2,514 14,775 1997\98 1,599 1,349 1,474 1,625 1,657 1,534 1,444 1,380 12,062 901 645 580 436 2,562 14,624 1998\99 1,435 1,389 1,536 1,499 1,614 1,576 1,436 1,582 12,067 963 702 504 498 2,667 14,734 1999\00 1,394 1,339 1,396 1,420 1,477 1,530 1,474 1,353 11,383 908 699 572 407 2,586 13,969 2000-01 1,433 1,241 1,273 1,389 1,420 1,478 1,439 1,430 11,103 968 787 625 473 2,853 13,956 2001-02 1,591 1,390 1,361 1,371 1,517 1,527 1,488 1,556 11,801 1,015 832 626 511 2,984 14,785 2002-03 1,504 1,287 1,286 1,242 1,039 1,244 1,322 1,317 10,241 1,032 850 704 556 3,242 13,388 2003-04 1,696 1,439 1,279 1,345 1,226 1,292 1,326 1,339 10,942 1,003 869 732 579 3,181 14,123 2004-05 1,734 1,361 1,342 1,215 1,277 1,126 1,072 1,157 10,284 1,025 831 626 549 3,031 13,315 2005-06 1,596 1,619 1,381 1,277 1,234 1,163 1,088 1,045 10,403 981 846 806 603 3,236 13,639 2006-07 1,592 1,459 1,488 1,253 1,202 1,194 1,080 1,022 10,290 991 725 765 587 3,068 13,358 2007-08 1551 1,529 1,486 1,465 1,401 1,257 1,205 1,127 1,033 1,2054 1039 807 659 693 3,198 15,252

Males 1991\92 1,324 744 874 789 748 693 590 632 6,394 399 268 222 191 1,080 7,474 1992\93 1,026 937 730 842 741 698 654 592 6,220 445 305 248 199 1,197 7,417 1993\94 1,106 875 860 751 794 700 708 620 6,414 443 314 259 208 1,224 7,638 1994\95 1,034 970 850 864 761 757 696 686 6,618 437 304 221 217 1,179 7,797 1995\96 851 846 836 869 769 778 610 633 6,192 452 338 242 227 1,259 7,451 1996\97 851 845 836 868 766 776 610 633 6,185 452 338 242 227 1,259 7,444 1997\98 851 606 782 822 861 799 759 689 6,169 462 309 280 200 1,251 7,420 1998\99 697 741 773 808 831 796 710 794 6,150 483 350 269 240 1,342 7,492 1999\00 732 697 757 730 778 779 742 663 5,878 434 339 294 214 1,281 7,159 2000-01 712 629 655 782 693 787 736 700 5,694 453 399 301 238 1,391 7,085 2001-02 835 727 720 721 873 762 792 774 6,204 506 413 303 265 1,487 7,691 2002-03 810 648 626 667 675 670 662 656 5,405 517 431 328 266 1,542 6,947 2003-04 900 767 634 701 665 668 713 653 5,701 502 440 354 273 1,569 7,270 2004-05 906 722 730 617 634 603 562 598 5,372 492 429 320 289 1,530 6,902 2005-06 794 839 748 684 620 586 564 540 5,375 491 423 414 300 1,628 7,003 2006-07 859 735 772 668 627 599 530 535 5,325 518 374 387 289 1,568 6,893 2007-08 824 799 780 721 721 653 630 556 515 6,199 498 390 345 330 1,563 7,762

Females 1991\92 1,191 692 749 680 713 663 585 581 5,854 414 316 221 184 1,135 6,989 1992\93 970 829 722 782 772 702 652 588 6,017 409 317 263 191 1,180 7,197 1993\94 1,023 850 805 712 791 676 643 652 6,152 422 332 289 215 1,258 7,410 1994\95 959 924 833 815 685 764 643 646 6,269 456 310 243 212 1,221 7,490 1995\96 806 734 825 847 753 742 623 695 6,025 427 371 265 188 1,251 7,276 1996\97 806 733 822 847 753 740 682 693 6,076 427 375 265 188 1,255 7,331 1997\98 748 743 692 803 796 735 685 691 5,893 439 336 300 236 1,311 7,204 1998\99 738 648 763 691 783 780 726 788 5,917 480 352 235 258 1,325 7,242 1999\00 662 642 639 690 699 751 732 690 5,505 474 360 278 193 1,305 6,810 2000-01 721 612 655 782 698 787 736 700 5,691 515 388 324 235 1,462 7,153 2001-02 756 663 641 650 644 765 696 782 5,597 509 419 322 246 1,496 7,093 2002-03 703 639 660 575 591 574 660 661 5,063 515 419 376 290 1,600 6,663 2003-04 796 672 645 644 561 624 613 686 5,241 499 429 378 306 1,612 6,853 2004-05 828 639 612 598 643 523 510 559 4,912 533 402 306 260 1,501 6,413 2005-06 802 780 633 593 614 577 524 505 5,028 490 423 392 303 1,608 6,636 2006-07 733 724 716 585 575 595 550 487 4,965 473 351 378 298 1,500 6,465 2007-08 727 730 706 744 680 604 575 571 518 5,855 541 417 314 363 1,635 7490 02/27/09 MOE FY09 Portfolio Budget Document Page 18

Table 10: Average Daily Attendance For School On Majuro Majuro Enrollment Primary Daily Attendance Secondary Daily Attendance School Year Primary Secondary Numbers Percentage Numbers Percentage

2007-08 3,896 1,418 3,646 94% 1,292 91%

Note: Indicator 10 only includes the public schools on Majuro, both primary and secondary. These indicators are based on MoE’s 9week report submitted by the schools. On that note, only few outer islands school submitted their quarterly reports. Report will be provided upon receiving the critical data.

Table 11: Dropout Rate by Grade Level and Gender (DOI 10, 12,14) (Dropout Rate by Grade Level & Gender Grades 2005-06 2005-06 2006-07 2006-07 2007-08 2007-08 Males Females Males Females Males Females 1-8* 6.6% 3.1% 26.9% 26.4% 27.7% 28.2% 9-12** 11.1% 12.5% 44.8% 5.2% 32.9% 31.9%

Table 12: Proficiency Level Pacific Islands Literacy Test (4th Grade): % Students “At Risk” (DOI 11) (Number of students achieving proficiency for selected tests DOI 11) 2005((All 2005 Public 2005 Private 2007 (All 2007 Public 2007 Private Subject Schools) Schools Schools Schools) Schools Schools English 64% 34% 57% 61% 67% 35% Boys 61.2% Boys 0.64% Girls 53% Girls 0.75% Marshallese 49% 50% 44% 63% Boys 51.8% Boys 0.68% 65% 56% Girls 45.1% Girls 0.59% Numeracy 80% 50% 58% 73% Boys 0.52% 64% 39% Boys 73.8% Girls 0.52% Girls 72.6%

Table 13:Completion/Graduation rate for 8th and 12th grade 8th Grade 12th Grade Male Female Total % of Male Female Total % Of Graduates Graduates 2007-2008 413 392 805 97% 229 267 496 89%

Table 14: Number/percent of 8th grade completers going to high school. Year 8th Grade Completers/Gender To high school Male Female Total # to HS % to HS 2005-2006 540 505 1045 991 95% 2006-2007 535 487 1022 793 78% 2007-2008 515 518 1033 757 73% Table 14:

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Table. 15 Number of student’s text by subject areas and grade level. Note: detailed inventory on textbook purchasing will be provided once inventory count is completed.

Table 16: Per Pupil Expenditure (DOI 17) Type Grade Level 2006-07 2007-08 School Total Total Per Pupil Total Total Per Pupil Students Expenditure Expenditure Students Expenditure Expenditure Public Primary 9233 $15,294,401 $1,684.00 9333 $15,769,266 $1,690 Secondary 1938 $4,981,709 $2,341.00 2348 $5,136,382 $2,188 Private Primary 2597 0 0 2721 0 0 Secondary 1079 0 0 850 0 0 Total 11021 $20,276,110 $1839.77 11681 $20,905,648 $1,78971 Public Total 14697 15252

Table 17: Number parent involvement activities per year by school (DOI 16) (Confirm with PREL)

School Cluster Cluster Cluster Total largest largest largest Largest Total % of 1 2 3 Parents #meeting #meeting #meeting #meeting individual parents parents Parents Parents attend C1 attend C2 attend C3 School Parents attending Wide attended meetings Aerok ES 29 28 15 72 27 27 Ajeltake ES 136 104 57 297 30 22 n/a 52 Aur ES 41 26 9 76 Bikarej ES 30 16 9 55 15 26 8 43 Ebeye ES 517 344 203 1064 49 Ejit ES 36 32 10 78 20 20 26 Enekoien 11 4 4 19 ES Enewa 32 15 7 54 Imroj ES 15 13 6 34 Jabwan ES 19 12 8 39 32 32 Jah ES 26 10 6 42 Kapen ES 31 22 11 64 Kilinge ES 51 26 13 90 Kili ES 73 39 26 138 Lae ES 55 34 24 113 19 13 21 53 Laura ES 257 160 70 487 Laura HS 31 28 15 74 21 12 8 30 71 96% Majkin ES Majuro MMS Matolen ES Mejel ES Mejrirok ES 16 8 6 30 21 21 70% Nallo ES 22 26 9 57 22 22 39% Namdrik ES 88 248 40 376 98 62 N/A 77 237 40% Rairok ES 243 248 N/A 491 98 62 N/A 77 237 40% Rita ES Tobal ES Toka ES Ujae ES

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Table 17: Number parent involvement activities per year by school (DOI 16) (Confirm with PREL)

School Cluster Cluster Cluster Total largest largest largest Largest Total % of 1 2 3 Parents #meeting #meeting #meeting #meeting individual parents parents Parents Parents attend C1 attend C2 attend C3 School Parents attending Wide attended meetings Ulien ES Uliga ES Wodmej ES Woja ES A 84 56 35 175 32 35 23 90 Woja ES M

Table 17: * Numbers are based on the cluster PTA project conducted by PREL Office.

Table 18: Student Enrollment in local Institution of Higher Education (Preliminary USP) Preliminary Level Year Student enrolled Student Passed Pass Percentage Male Female Total Male Female Total Male Female Total 1996 30 22 52 18 8 26 60% 36% 50% 1997 27 20 47 18 11 29 66% 55% 62% 1998 25 28 53 16 8 24 64% 28% 45% 1999 11 13 24 7 8 15 63% 62% 63% 2000 14 26 40 7 13 20 50% 50% 50% 2001 13 16 29 10 12 22 76% 75% 76% 2002 27 19 46 23 16 39 85% 84% 85% 2003 31 39 70 28 35 63 90% 88% 90% 2004 30 33 63 28 19 47 93% 57% 75% 2005 27 29 56 17 15 32 62% 51% 57% 2006 29 32 61 26 25 51 89% 78% 84% 2007 27 31 58 19 14 33 70% 45% 57%

Table 18: Student Enrollment in local Institution of Higher Education RMI-USP Joint Program (Foundation Courses) Foundation Level Year Student Enrolled Student Passed Pass Percentage Male Female Total Male Female Total Male Female Total 1996 9 10 19 5 5 10 55% 50% 53% 1997 17 9 26 11 8 19 64% 88% 76% 1998 21 16 37 12 5 17 57% 31% 52% 1999 17 6 23 8 6 14 47% 100% 61% 2000 14 11 25 9 7 16 64% 63% 64% 2001 6 14 20 5 10 15 83% 71% 75% 2002 10 14 24 7 12 19 70% 85% 79% 2003 13 12 25 11 10 21 84% 83% 84% 2004 10 10 20 9 8 17 90% 80% 85% 2005 17 7 24 14 7 21 82% 100% 88% 2006 16 12 28 9 11 20 56% 91% 71% 2007 15 11 26 12 9 21 80% 81% 81%

02/27/09 Table 19: Number of Higher Education graduated by diploma/degree (CMI)

MOE FY09 Portfolio Budget Document Number of Students Page 21 Percentage of Enrolled (Double Major Course Semester and Year Students Enrolled Degrees Awarded Students are Counted in Each Program Once in Each Program) Female Male Total Female Male Total Fall 2004 84 111 195 43.1% 56.9% 2004-05: 35 Business Administration Fall 2005 70 93 163 42.9% 57.1% 2005-06: 19 Fall 2006 56 89 146 38.4% 61.0% 2006-07: 21 Fall 2007 131 2007-08: Fall 2004 51 76 127 40.2% 59.8% 2004-05: 20 Education Fall 2005 88 92 180 48.9% 51.1% 2005-06: 29 Fall 2006 78 111 189 41.3% 58.7% 2006-07: 29 Fall 2007 142 2007-08: Fall 2004 73 104 177 41.2% 58.8% 2004-05: 20 Liberal Arts Fall 2005 60 82 142 42.3% 57.7% 2005-06: 15 Fall 2006 86 94 180 47.8% 52.2% 2006-07: 14 Fall 2007 111 2007-08: Fall 2004 59 51 110 53.6% 46.4% 2004-05: 6 Nursing Fall 2005 64 49 113 56.6% 43.4% 2005-06: 16 Fall 2006 71 47 118 60.2% 39.8% 2006-07: 10 Fall 2007 168 2007-08: Certificates: Other (including all 7 TESOL Fall 2004 7 6 13 53.8% 46.2% certificate programs, 13 Counseling unknown, and audit 4 Marine Science students) Certificates: 13 TESOL Fall 2005 2 3 5 40.0% 60.0% NOTE: Most students’ 5 Counseling majors are one of the 5 Marine Science four degree programs of Certificates: the college (as listed 19 TESOL Fall 2006 9 5 14 64.3% 35.7% above) 0 Counseling 0 Marine Science Fall 2007 8 2004-05: 105 All Five Programs degrees/certificates Fall 2004 274 348 622 44.1% 55.9% issued to 101 unique students (Double-Major students 2005-06: 102 are counted once in each degrees/certificates Fall 2005 284 319 603 47.1% 52.9% program. So, some issued to 90 unique students may be students counted more than 2006-07: 93 degrees/certificates once.) Fall 2006 301 346 647 46.5% 53.5% issued to 84 unique students 2007-08:91 Degrees/certificates Fall 2007 560 issued to 78 unique students.

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Description of the Outcome Matrixes

The Outcome matrixes were redesigned in FY09. The matrixes include the nine MOE Outcomes, the Supplemental Education Grant (SEG), National Scholarship Board, National Training Council and the CMI Outcome matrixes.

The Output is stated at the top of the left column. Priority Activities for the Output are listed directly below the Output. Effort focused on stating concise and measurable Priority Activities (linked to the Strategic Plan) as opposed to broad longer term statements.

In the right column is a listing of staff responsibility for activities coordination and a “mini” line item budget.

A staff member is assigned for each activity. The assignment is listed by Priority Activity. If there is need for coordination with other departments within MOE (or outside of MOE including schools) this is also identified. This promotes accountability and provides a source for ownership of MOE Outputs and Priority Activities.

The mini-line item budget is included for each Output. It is initially based on best estimates of what it will cost to conduct the priority activities AND all other supporting activities for the output. This is finalized after the Budget Circular is received from Ministry of Finance (MOF) and final budget allocations are made by MOE.

The development of mini line item budget for each output leads to the development of the MOE line item budget (adding all mini line item budgets together). By estimating costs for each output PRIOR to receiving the budget envelope MOE is better able to allocate actual funding for Outputs, as opposed to plugging figures.

Finally the “impacts” of implementing the Priority Activities and the Output are stated. The goal is to link the Output through the measures (inside the matrix) to the MOE annual indicators. Where relevant, efficiency and effectiveness measures are included in the matrix.

The organization of the Outcome Matrix is designed to facilitate management, results (and reporting). It is expected that reporting will consistently illustrate the progress regarding implementation of priority activities and comparing and contrasting progress quarterly and annually with regard to MOE annual indicators. The goal is to “filter” the reporting – reporting on progress and results and how this relates to implementation and progress regarding MOE annual indicators.

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III. Objective Area: Staff and Human Resource Development

A. Outcome 1: To improve the efficiency and effectiveness of MOE staff through the provision of budget, finance and HR development

1. MOE Outcome 1 Performance Matrix

The Division maintains the functions of leading MOE’s budget development, tracking and reporting, controlling day to day spending and overseeing MOE’s responsibilities for personnel management and media services. Matrix 1 provides details for MOE Outcome 1 in FY09

Matrix 1: Performance Information for MOE Outcome 1 Outcome 1: To improve the efficiency and effectiveness of MOE staff through the provision of budget, finance and HR development Output Group 1.1 – Improve the quality of MOE personnel and efficiency of services provided ($1,378,307) Output 1.1.1 – To strengthen management administration in order to Responsibility & Coordination within MOE & Schools improve delivery of educational services. 1. Director of Personnel 2. Asst. Secretary for AFHR Priority Activities 3. Director of Personnel 1. Undertake a thorough review of the MOE management structure 4. Asst. Secretary for AFHR including job descriptions and strengthen capacity to meet current 5. Budget Office Staffs needs. 6. Asst. Secretary for AFHR, Program Directors 2. Continue to decentralize some of its administrative functions to schools 7. MoE Executive Committee and their communities. 8. Personnel Office Staffs & Training Taskforce 3. Recruit staff through personnel department in collaboration with PSC. 9. Personnel Office Staffs & Training Taskforce 4. Continue with the implementation of the Ministry’s internship program. 5. Review all MOE employment applications including potential contractual Mini Line Item Gen. Compact SEG Total services through in-house selection committee. Budget1.1.1 Fund 6. Develop, implement and evaluate division’s policies and procedures. Salary M 67,370 0 0 67,370 7. Establish staff absenteeism committee to develop policies and Fringe M 7,074 0 0 7,074 procedures and track teachers’ attendance and issue recommendations. Travel L 0 1,500 0 1,500 8. Establish awards and procedures for recognizing outstanding Repatriation 0 55,000 0 55,000 attendance (principal’s responsibility) Allowances 9,000 50,000 0 59,000 9. Provide technical training for personnel staffs Stipend 0 0 10,000 10,000

Advertisement 0 4,000 0 4,000 POL 0 2,000 0 2,000 Contractual 0 120,000 0 120,000 Total 83,444 232,500 13,000 325,944

Impact Improve MoE’s overall performance Improve delivery of quality education

Output 1.1.2 – To improve the quality of MOE school teachers and Responsibility & Coordination within MOE & Schools administrators. 1. Teacher Certification Taskforce 2. Personnel Office Staffs and Teacher Certification Coordinator. Priority Activities 3. Director of Special Education & Teacher Certification Taskforce 1. Implement the teacher sites certification and teacher management 4. Personnel Office Staff system. 5. Personnel Office Staff 2. Collect and accurately enter MoE staff, teachers’ certification 6. Personnel Office Staff information into the data base system. 7. Personnel Office & Training Taskforce 3. Revise current certification regulations to include special education 8. MoE Executive Committee teachers. 9. Training Taskforce 4. Work with PSC to endorse and accept MoE’s Performance Evaluation 10. Training Taskforce Standard form. 11. MoE Executive Committee & Training Taskforce 5. Conduct Personnel Performance Audit (evaluation) for each teachers, 12. Training Taskforce head teachers, and principals. 13. Training Taskforce 6. Conduct personnel performance audit for non-teaching staff. 14. Training Taskforce 7. Provide orientation for all new MOE employees. 8. Ensure each teacher has an Individual Degree Plan to progress to the Mini Line Item Budget next level. 1.1.2 Gen. Fund Compact SEG Total 9. Establish a Training Task Force, consisting of all MoE assistant Salary M 53,000 0 89,925 142,925 secretaries, directors of personnel, professional development offices Fringe M 5,565 0 9,442 15,007 and school principals, to conduct MOE training needs analysis and Sup & develop and implement training course catalog. Materials 0 2,000 0 2,000 10. Develop comprehensive PD plan for entire Ministry Training 0 0 368,286 368,286 11. Designate personnel office and Professional Development to develop Total 58,565 2,000 467,653 528,218 criteria for selection of candidates for inclusion in educational 02/27/09 MOE FY09 Portfolio Budget Document Page 24

leave/teacher in-service programs. Impact 12. Develop a Professional Code of Ethics and Conduct Handbook for Improve student & teacher performance MoE staff and include in orientation, and ongoing training. 13. Develop detailed options for offering degree-level courses to all teachers 14. Make training available for both public and private school teachers on multiple outer islands. Output 1.1.3 – To strengthen capacity of MOE staff in non-teaching skills. Responsibility & Coordination within MOE & Schools 1. Training Taskforce Priority Activities 2. Director of Personnel, In-House Selection Committee & PSC 1. Conduct needs analysis of training requirements of MOE non-teaching 3. Training Taskforce staff and administrators. 4. Training Taskforce 2. Hire trainers, as needed, to conduct training. 5. Training Taskforce 3. Conduct training for in-house trainers as needed. 4. Develop inventory of in-house trainers by course. Mini Line Item Budget 5. Implement non-teaching skills training. 1.1.3 Gen. Fund Compact Total Salary M 27,700 0 27,700 Fringe M 2,908 0 2,908 Travel I 0 15,000 15,000 Training 0 30,000 30,000 Total 30,608 45,000 75,608

Impact Improve MoE’s overall performance More productive Output 1.1.4 – Strengthen the pre and in service teacher training Responsibility & Coordination within MOE & Schools program. 1. Training Taskforce 2. Training Taskforce & CMI Priority Activities 3. Training Taskforce 1. Integrate national curriculum standards into the pre- and in-service 4. Directors World Teach/ Dartmouth & Secretary teacher training programs. 2. Teach formative assessment as the prime assessment tool in pre- and Mini Line Item Budget in-service programs. 1.1.4 Gen. Fund SEG Total 3. Evaluate the efficiency and effectiveness to continue implementing Salary M 16,100 0 16,100 teachers’ English Language and Math Institutes or relocate them to a Fringe M 1,691 0 1,691 post-secondary institution. Contractual 0 410,000 410,000 4. Administration of the world Teach/Dartmouth volunteer program Total 17,791 410,000 427,791

Impact More highly qualified teachers Increase overall student performance Output 1.1.5 – Monitor the quality of teachers through a reliable teacher Responsibility & Coordination within MOE & Schools testing system. 1. Directors of Testing & MIS & Training Taskforce 2. Training Taskforce Priority Activities 1. Track the result of the annual RMI teacher test to ensure ongoing training and support. Mini Line Item Budget 2. Provide appropriate support 1.1.5 Gen. Fund Compact SEG Salary M Fringe M Note: Will fulfill this task when funds become available. Supplies & Materials Office Equipment Total

Impact Improve MoE’s overall performance Output 1.1.6 – Improve the coordination and communication among MOE Responsibility & Coordination within MOE & Schools staff. 1. Training Taskforce 2. Asst. Secretary for AFHR Priority Activities 3. Executive Committee 1. Publish a calendar of training opportunities. 2. Organize annual retreat for MOE staff as a review process to Mini Line Item Budget complement the production of the Annual Report and strategic plan 1.1.6 Gen. Fund SEG Total update. Salary M 14,250 0 14,250 3. Review & Revise Organization Structure of MOE. Fringe M 1,496 0 1,496 Training 0 5,000 5,000 Total 15,746 5,000 20,746

Impact 02/27/09 MOE FY09 Portfolio Budget Document Page 25

More organize and effective administrative system Improve delivery of educational services Output Group 1.2 - Improve Fiscal Management, Procurement and Budgeting Processes ($2,492,241) Output 1.2.1 – To improve the process of developing, executing and Responsibility & Coordination within MOE & Schools reporting of the Performance-Based Budget 1. Director of Budget & Budget Consultants 2. Director of Budget, PBB Coordinator & Consultants Priority Activities 3. PBB Coordinator 1. Develop and implement guidelines for the development of the annual 4. Budget Office Portfolio Budget Statements 5. Budget Office 2. Continue to train all staff on the development, execution, and reporting of the PBB Mini Line Item Budget 3. Continue to monitor and require the timely submission of quarterly PBB 1.2.1 Gen. Fund Compact Total reports. Salary M 26,455 0 26,455 4. Continue to obtain and provide budget and expenditure updates to Fringe M 2,778 0 2,778 division heads, program directors, and school administrators. Travel L 0 2,000 2,000 5. Develop an in-house budget and disbursement tracking system to Total 29,233 2,000 31,233 reconcile budget and expenditure updates against Ministry of Finance’s records Impact Improve budget monitoring Increase Accountability Improve reliability & Increase accessibility of budgets and grants Output 1.2.2 – To coordinate the development of the Annual Budget Responsibility & Coordination within MOE & Schools Statements. 1. Executive Committee 2. Director of Budget Priority Activities 3. Budget Committee 1. Establish budget committee to coordinate and prioritize annual 4. Budget Committee budgeting process 5. Budget Committee 2. Receive and review draft submissions from each division and school for 6. Budget Committee & PSC annual budgets 7. Budget Committee 3. Develop budget evaluation procedures to address MOE priorities 8. Director of Budget & Procurement Office 4. Evaluate budget submissions 5. Prioritize and align budget to fund major MOE outcomes/outputs Mini Line Item Budget 6. Incrementally allocate fund to address teachers and staff salary 1.2.2 Gen. Fund Compact Total increments Salary M 16,851 0 16,851 7. Prepare final MOE budget for submission to MOF Fringe M 1,769 0 1,769 8. Investigate savings potential and do bulk ordering of supplies and Audit Exp 12,383 0 12,383 materials Contractual 15,000 0 15,000 Representation 9,000 0 9,000 Travel L 12,000 0 12,000 Travel I 10,500 0 10,500 Other charges & Expenses 0 20,213 20,213 Supplies & Materials 0 500 500 Total 77,503 20,713 98,216

Impact MOE priorities address Budget submitted in a timely manner Output 1.2.3 - To improve efficiency and effectiveness in the procurement Responsibility & Coordination within MOE & Schools and delivery process. 1. Asst. Secretary for AFHR, Budget Director & Procurement Officer 2. Director of Budget & Procurement Officer Priority Activities 3. Procurement Officer & Admin. Assistants 1. Review and revise the MOE procurement procedures to ensure 4. Procurement Officer, Admin. Assistants with School Principals efficiency in the process 5. Director of Budget, Fund Coordinators, Procurement Officer 2. Review and revise the delivery process of supplies and materials to 6. Consultant schools and offices 7. Budget Office 3. Develop and implement plan for improving coordination between Ministry, the RMI Shipping Agency and private shipping corporations for Mini Line Item Budget effective and efficient delivery of supplies/materials for the outer islands 1.2.3 Gen. Fund Compact Total 4. Prioritize purchase of supplies and materials for the outer islands Salary M 99,252 0 99,252 schools Fringe M 10,421 0 10,421 5. Purchase tracking software Education Edge – Financial Module to Nigh Diff 793 0 793 efficiently and effectively track MOE assets Leased Housing 0 300,000 300,000 6. Train staff on the utilization of the Education Edge Financial Module Freight 0 10,0000 10,000 7. Continue to implement and expand an effective tracking process to Office Equipment 0 3,000 3,000 monitor/follow up on the procurement processes POL 0 11,000 11,000

Comm. 0 72,000 72,000 Utilities 85,962 708,725 794,687 Insurance 0 18,000 18,000 Total 196,428 1,212,725 1,319,153

Impact 02/27/09 MOE FY09 Portfolio Budget Document Page 26

Database of supplies & Equipment ordered/used in place Increase reliability of procurement process Output 1.2.4 - Implement MOE programs not funded through budget Responsibility & Coordination within MOE & Schools allocations. 1. MoE Executive Committee and PSC 2. Director of Budget, Grant Writer & Fund Coordinators Priority Activities: 3. Director of Personnel 1. Re-locate the Grants office of the Ministry under the Budget and 4. Grant Writer Operations Division. 5. Grant Writer 2. Communicate budget and grant opportunities to all sectors 6. Grant Writer & Assistant Secretary 3. Expand recruiting for grant-writer position 4. MOE’s Grant Office actively identifies and secures alternative funding Mini Line Item Budget from other sources to implement MOE programs 1.2.4 Gen. Fund Compact Total 5. Collaborate with the business sector and NGO’s to identify opportunities Salary M 37,002 0 37,002 to assist MOE with on-going projects Fringe M 3,885 0 3,885 6. Assist the RMI Secretary General and National Commission with related Supplies & Materials 0 500 500 administrative tasks, including management of UNESCO’s Participating Office Equipment 0 2,000 2,000 Program Grants. Total 40,887 2,500 43,387

Impact Improve coordination of grants and budgets to schools

Output 1.2.5 To administer the school food program Responsibility & Coordination within MOE & Schools 1. Budget Director Priority Activities 1. Contract for provision of food for primary and secondary schools on Mini Line Item Budget Majuro 1.2.5 Compact SEG Total 2. Look for possible contributors to the MoE’s food program Food program 185,000 318,325 503,325 Total 185,000 318,325 503,325

Impact Improve overall student performance Output 1.2.6 To administer aid to private schools Responsibility & Coordination within MOE & Schools 1. Budget Director Priority Activities 1. To administer aid to private schools based on the formula Mini Line Item Budget 1.2.6 Compact Total Aid to private schools 400,000 400,000 Total 400,000 400,000 Output 1.2.7 To administer National Band Responsibility & Coordination within MOE & Schools 1. Budget Director Priority Activities 1. To administer National Band Mini Line Item Budget 1.2.7 General Fund Total Salary E 30,000 30,000 Salary M 5,995 5,995 Fringe E 3,150 3,150 Fringe M 629 629 Training 12,000 12,000 Office/Com Supplies 4,000 4,000 POL 5,000 5,000 Food stuff 3,000 3,000 Equipment 15,000 15,000 Other Sups and Materials 18,153 18,153 Total 96,927 96,927

Impacts: Improve students/kids music and arts skills More invaluable curricular activities for Marshallese students

Output Group 1.3 – Improve dissemination of information by the MOE ($106,188) Output 1.3.1 Revise the management structure of the current media unit. Responsibility & Coordination within MOE & Schools 1. Budget Committee Priority Activities 2. Director of Budget & PBB Coordinator 1. Establish Public and Community Relations Office to assume 3. PBB Coordinator responsibility for public relations for MOE. 4. Budget Office 2. Hire necessary personnel to staff PCR 5. Budget Office 3. Relocate instructional materials development responsibilities to CIA/ISC. 6. Assistant Secretary 4. Develop detailed descriptions of roles and responsibilities of Public and 7. Assistant Secretary & Media Director Community Relations Office. 5. Develop required budgets to implement PCR’s responsibilities. 6. Prioritize necessary funding for PCR. 02/27/09 MOE FY09 Portfolio Budget Document Page 27

7. In accordance with description of responsibilities, purchase necessary Mini Line Item Budget equipment. 1.3.1 Gen. Fund Total Salary M 26,465 26,465 Fringe M 2,779 2,779 Total 29,244 29,244

Impact Improve overall performance of media Improve stakeholders interaction with MoE Output 1.3.2 – To improve communication and coordination between the Responsibility & Coordination within MOE & Schools MOE and schools and the community 1. Budget Committee 2. Budget Director & PBB Coordinator Priority Activities 3. PBB Coordinator 1. Relocate the responsibility for production of Bok Melele to PCR. 4. Budget Director & Staff 2. Develop policies and procedures for the collection and dissemination of 5. Budget Director information within and outside the Ministry. 3. Setup and schedule regular communication between schools and Mini Line Item Budget parents, especially outer island high schools with boarding students. 1.3.2 Gen. Fund Compact Total 4. Establish regular communication and interactions with tertiary Salary M 56,510 0 56,510 institutions, private sector, all private schools, NGOs, and community at Fringe M 5,934 0 5,934 large through print, radio, internet, television and public meetings. This Travel L 0 1,500 1,500 communication should include all major MOE activities. Supplies & 5. Publish monthly newsletter, including a calendar of main events, Materials 0 3,000 3,000 conferences, etc. Advertisement 0 8,000 8,000 6. Create master calendar with training opportunities, school events, POL 0 2,000 2,000 conferences and other important items. Total 62,444 14,500 76,944 7. Publicize calendar through all available media.

Impact Improve stakeholders interaction with MoE Table 1: Performance Information for Outcome 1

Evaluations Matrix 1 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs day to day administration of MOE and education in the RMI. This information will also provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 1 in FY09 No issues have been identified affecting the implementation of Outcome 1 in FY09

Outcome 1 Resources Statement 1 (below) details how the FY09 appropriation translates to allocated resources for Outcome 1. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 1: Total Resources for MOE Outcome 1 Budget Estimate for Budgeted FY-09 FY08 Administered Appropriations General Fund $738,820 Compact Funds 2,026,938 SEG 1,210,978 Total administered expenses $3,976,736 Ministry Appropriations Output Group 1.1 – Improve the quality of MoE personnel and efficiency of services provided $1,378,307 Output Group 1.2 – Improve Physical management, procurement, and budgeting processes 2,492,241 Output Group 1.3- Improve dissemination by the Ministry 106,188 Total price from Admin outputs $3,976,736 Total revenues from appropriations $3,976,736

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Statement 1: MOE Outcome 1 Resources IV. Objective Area: Curriculum Development and Assessment

A. Outcome 2: Improve education results in the RMI through research, testing, data management, and IT services

1. MOE Outcome 2 Performance Matrix

The Policy and Planning Department’s prime responsibility is to advocate and subsequently submit quality education policy advice to the Secretary and Minister of Education. Policy and Planning also plays a critical role in maintaining good relationships with the Donor agencies for project funding and effective monitoring and reporting. Matrix 2 provides details for FY09 MOE Outcome 2

Matrix 2: Performance Information for MOE Outcome 2 Outcome 2: Improve education results in the RMI through research, testing, data management, and IT services Output Group 2.1 – Improve policy and planning in the Ministry. ($97,444) Output 2.1.1 – To strengthen administration of the policy and planning Responsibility & Coordination within MOE & Schools division. 1. Director of Research & Planning Sallyanne deBrum 2. Planning & Policy staffs Priority Activities 3. Planning & Policy staffs 1. Revise procedures for evaluation and analysis of existing programs and policies. Mini Line Item Budget 2. Determine how to best improve MIS and IT departments. 2.1.1 Compact GF Total 3. Develop Department “handbook” for procedures and policies. Salary M 0 15,175 15,175 Fringe M 0 1,596 1,596 Printing 250 0 250 Supplies & Materials 500 0 500 Total 750 16,771 17,521

Impact Improve the effectiveness for delivering policies.

Output 2.1.2 – To review, establish and implement revised rules and Responsibility & Coordination within MOE & Schools regulations. 1. Assistant Secretary for Policy & Planning 2. Policy Planning staffs Priority Activities 3. Policy & Planning staffs 1. Obtain official approval/endorsement needed for adoption of new 4. Assistant Secretary for Policy & Planning rules and regulations. 2. Educate ministry employees, public school system employees, private Mini Line Item Budget school employees and the general public on new rules and 2.1.2 Compact GF Total regulations. Salary M 0 15,817 15,817 3. Print and disseminate to all ministry programs, public schools and Fringe M 0 1,660 1,660 private schools copies of rules and regulations. Printing 1,000 0 1,000 4. Implement MOE operations, programs, and lower-level policies, Travel L 2,500 0 2,500 procedures and regulations to ensure compliance with new rule. Supplies & Materials 500 0 500 Total 4,000 17,477 21,477

Impact Improve public awareness MoE’s rules and regulations

Output 2.1.3 – Improve research and planning for overall department Responsibility & Coordination within MOE & Schools effectiveness. 1. Dir. Research & Policies 2. Dir. Research & Policies Priority Activities 3. Dir. Research & Policies; and staffs 1. Continue to develop program to assist schools to identify, plan, 4. Dir. Research & Policies develop, revise and administer surveys and studies to assess instruction, enrollment, student success, budgeting and strategic Mini Line Item Budget planning efforts. 2.1.3 Compact GF Total 2. Conduct research (i.e. outcomes on teacher performance & begin Salary M 0 8,148 8,148 research on students’ performance) and data analysis to inform MOE- Fringe M 0 856 856 wide decision making. Supplies & Materials 1,000 0 1,000 3. compilation of benchmark data on student performance and Office Equipment 8,000 0 8,000 communicate as needed Travel L 1,200 0 1,200 4. Coordinate with outside agencies and donors regarding research Travel I 2,000 0 2,000 projects and funding Total 12,200 9,004 21,204 5. Attend trainings

Impact Up-to-date workable education policies 02/27/09 MOE FY09 Portfolio Budget Document Page 29

Output 2.1.4 – To monitor the effectiveness of the new rules and Responsibility & Coordination within MOE & Schools regulations. 1. Asst Sec for Policy & Planning 2. Asst Sec for Policy & Planning & staffs Priority Activities 3. Asst Sec for Policy & Planning & staffs 1. Develop indicators to track implementation of new rules and 4. Asst Sec for Policy & Planning & staffs regulations. 5. Asst Sec for Policy & Planning & staffs 2. Establish tracking system for high school graduates. 6. Asst Sec for Policy & Planning & staffs 3. Establish a Truancy Team to design studies and make 7. Asst Sec for Policy & Planning & staffs recommendations on primary and secondary truancy/dropouts. 8. Asst Sec for Policy & Planning & staffs 4. Conduct detailed cost-benefit analysis of consolidating Arno and Ailinglaplap elementary schools. Mini Line Item Budget 5. Carry out studies on truancy/dropouts; develop recommendations 2.1.4 Compact GF Total 6. Design evaluation system to study effectiveness of new rules and Salary M 0 8,205 8,205 regulations. Fringe M 0 861 861 7. Complete report on new rules and regulations with recommendations Supplies & Materials 1,000 0 1,000 for policy, enforcement, or other changes. Travel L 1,300 0 1,300 8. Implement Policy recommendations Total 2,300 9,066 11,366

Impact Implement workable policies & regulations Improve MoE’s overall performance Output 2.1.5 – To update legislative framework governing the education Responsibility & Coordination within MOE & Schools system. 1. Policy & Planning Assistant Sec & Dir. Research & Planning 2. Assistant Sec & Director of Research & Planning Priority activities 1. Review the Education Act and other relevant legislation to ensure it is Mini Line Item Budget in line with the current trends and developments in education in the 2.1.5 Compact GF Total RMI. Salary M 0 3,500 3,500 2. Draft proposal indicating the impact of the existing Act. Fringe M 0 367 367 3. Through Minister of Education, liaise with HESA Committee to begin Supplies & Materials 300 0 300 legislative process of amending Education Act and other relevant Total 300 3,867 4,167 legislation. 4. Educate all Senators on the consequences of the existing Education Impact Act. Up-to-date and workable Education Act 5. Secure passage of new amendments Improve MoE’s overall performance 6. Implement new legislative requirements. Output 2.1.6 – To design and implement effective school monitoring Responsibility & Coordination within MOE & Schools procedures. 1. Planning and Policy staffs 2. all assistant secretaries Priority Activities 1. Establish school quality standards to define excellent, good, and poor Mini Line Item Budget schools. 2.1.6 Compact GF Total 2. Educate MOE staff, general public, private schools and others on new Salary M 0 3,000 3,000 school quality standards. Fringe M 0 315 315 Supplies & Materials 700 0 700 Total 700 3,315 4,015

Impact Improve student performance and general public awareness

Output 2.1.7 – To coordinate the planning and monitoring functions of the Responsibility & Coordination within MOE & Schools Ministry. 1. Policy and Planning staffs 2. Assistant Secretary for Policy and Planning Priority Activities 3. Policy and Planning staffs 1. Coordinate the development of annual work plans to implement the 4. Policy and Planning staffs MOE strategic plan 2008-2010. 5. Assistant Secretary for Policy and Planning 2. Coordinate integration of strategic plan with Performance Based Budget. Mini Line Item Budget 3. Develop indicators and tracking mechanisms to monitor 2.1.7 GF Total implementation of the MOE Strategic Plan. Salary M 11,902 11,902 4. Hold quarterly meeting to assess implementation progress of Fringe M 1,250 1,250 strategic plan. Total 13,152 13,152 5. Coordinate annual planning process to update rolling strategic plan. Impact Improve monitoring and coordination Effective and workable policies and regulations Output 2.1.8 – To increase MOE collaboration with other education Responsibility & Coordination within MOE & Schools providers, NGOs. 1. Policy and Planning Staffs 2. Policy and Planning Staffs Priority Activities 1. Develop specific agreements with CMI, USP and other institutions to Mini Line Item Budget

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share relevant student data. 2.1.8 Compact GF Total 2. Conduct needs analysis to identify areas where NGOs can assist MOE Salary M 0 3,658 3,658 in the delivery of education services. Fringe M 0 384 384 Supplies & Materials 500 0 500 Total 500 4,042 4,542

Impact Improve MoE’s overall performance

Output Group 2.2 – Strengthen Information Technology (IT) Capacity (60,429) Output 2.2.1- To improve IT staff capacity through recruitment, Responsibility & Coordination within MOE & Schools clarification of roles and ongoing training support. 1. IT staffs and Policy and Planning Assistant Secretary 2. IT Staffs Priority Activities 3. IT Staffs 1. Conduct needs analysis to determine required staffing needs of IT 4. IT Staffs department to meet current and future MoE needs, based on long- 5. IT Staffs term IT plan 6. IT Director & Policy and Planning Assistant Secretary 2. Develop detailed job descriptions of current and proposed IT staff. 3. Use detailed job descriptions to identify training needs of MOE IT Mini Line Item Budget staff. 2.2.1 Compact GF Total 4. Used detailed job descriptions to recruit staff with required skill set. Salary M 0 6,860 6,860 5. Establish ongoing training opportunities for IT staff to develop or Fringe M 0 720 720 update required skills. Travel 1,500 0 1,500 6. Increase the number IT staff in accordance with needs analysis. Office Equipment 7,000 0 7,000 Office Equipment/Computer 1,000 0 1,000 Total 9,500 7,580 17,080

Impact Improve MoE’s overall performance Output 2.2.2- To analyze IT needs of the Ministry and develop long-term Responsibility & Coordination within MOE & Schools plans to meet those needs. 1. IT staffs and Policy and Planning Assistant Secretary 2. IT staffs and all assistant secretaries Priority Activities 3. IT staffs 1. Develop plan for use of IT in schools on Majuro, Ebeye, Wotje and 4. IT staffs and Policy and Planning Assistant Secretary Jaluit including associated costs. 2. Develop plan for IT needs of MoE Administration. Mini Line Item Budget 3. Research potential for internet connections on outer islands. 2.2.2 Compact GF Total 4. Provide budget for IT Division annually approve final IT policy and Salary M 0 5,180 5,180 distribute. Fringe M 0 544 544 Travel L 2,000 0 2,000 Supplies & Materials 700 0 700 Total 2,700 5,724 8,424

Impact Improve IT’s overall performance Improve the overall effectiveness of MoE Output 2.2.3- To meet IT-related training needs of all MoE staff. Responsibility & Coordination within MOE & Schools 1. IT staffs Priority Activities 2. IT staffs & Policy and Planning Assistant Secretary 1. Conduct needs analysis to identify training needs and skill gaps. 3. IT staffs & Policy and Planning Assistant Secretary 2. Develop long-term training plan to satisfy IT needs of Moe staff. 3. Develop and offer courses to meet training needs. Mini Line Item Budget 2.2.3 Compact GF Total Salary M 0 5,180 5,180 Fringe M 0 544 544 Supplies & Materials 300 0 300 Total 300 5,724 6,024

Impact Improve computer skills Improve performance Output 2.2.4- To provide appropriate support to MoE administration and Responsibility & Coordination within MOE & Schools schools. 1. IT staffs 2. IT staffs 3. IT staffs Priority Activities 4. IT staffs & Testing and Assessment staffs 1. In accordance with planning and needs analyses, implement plans and provide required support. Mini Line Item Budget 2. Support internet connectivity for distance learning programs during 2.2.4 GF Total class hours as required by the schedule of courses offered. Salary M 10,054 10,054

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3. Establish a computer lab class room for the participants in distance Fringe M 1,055 1,055 learning programs Total 11,109 11,109 4. Maintain MIS 5. Connect testing department to Blackbaud system Impact Improve overall IT services Improve overall performance of MoE Output 2.2.5- To communicate mandated policies and procedures Responsibility & Coordination within MOE & Schools regarding IT use. 1. IT staffs and Assistant Secretary of Policy & Planning 2. IT staffs Priority Activities 3. IT staffs 1. Communicate system concerns/protocols to all MoE IT users. 4. IT staffs and Assistant Secretary of Policy & Planning 2. Communicate/enforce policy regarding new hardware and software requirements. Mini Line Item Budget 3. Enforcement policy approved and implemented. 2.2.5 Compact GF Total 4. Communicate protocols regarding computer use, ethics, and security Salary M 0 4,784 4,784 concerns at the MoE. Fringe M 0 502 502 Travel L 1,000 0 1,000 Total 1,000 5,286 6,286

Impact Improve maintenance and security of IT office More effective and efficient services Output 2.2.6- To expand MOE’s Website Responsibility & Coordination within MOE & Schools 1. IT staffs Priority Activities 2. IT staffs 1. Working with PCR, update website weekly to provide news and information of MoE activities and important developments. Mini Line Item Budget 2. Work with other departments to add all applicable documents to 2.2.6 Compact GF Total website. Salary M 0 2,820 2,820 Fringe M 0 296 296 Supplies & Materials 500 0 500 Total 500 3,116 3,616

Impact Updated & user friendly website Output 2.2.7- To support and evaluate technical aspects of Ejit pilot data- Responsibility & Coordination within MOE & Schools entry project. 1. Office of IT & Policy & Planning Assistant Secretary 2. Office of IT Priority Activities 3. Office of IT 1. Provide necessary IT training for Ejit staff to carryout pilot project 2. Provide ongoing IT support to Ejit Mini Line Item Budget 3. Evaluate IT-related aspects of pilot project and produce report with 2.2.7 Compact GF Total recommendations and lessons learned for implementation of similar Salary M 0 4,425 4,425 projects in other schools. Fringe M 0 465 465 Travel L 2,500 0 2,500 Supplies & Materials 500 0 500 Total 3,000 4,890 7,890

Impact Improve MoE’s overall performance Output Group 2.3 – Strengthen MIS to provide quality data and information to guide MoE policy development and program implementation. ($53,170) Output 2.3.1- To improve management of MIS Responsibility & Coordination within MOE & Schools 1. MIS Staffs Priority Activities 2. MIS Staffs and Assistant Secretary of Policy & Planning 1. Produce quarterly report for Assistant Secretaries on data entry and 3. MIS Staffs & Assistant Secretary of Policy & Planning maintenance status. 2. Provide data and reports to IT department to post on the MoE Mini Line Item Budget website 2.3.1 Compact GF Total 3. Develop annual work plan for MIS department based on school year Salary M 0 9,101 9,101 calendar and relevant reporting requirements. Fringe M 0 956 956 Supplies & Materials 1,000 0 1,000 Travel L 2,000 0 2,000 Office Equip/computers 3,000 0 3,000 Office Computers/supplies 5,000 0 5,000 Total 11,000 10,057 21,057

Impact Improve overall performance of MIS Office Efficient and effective reports Output 2.3.2- To improve data collection Responsibility & Coordination within MOE & Schools 02/27/09 MOE FY09 Portfolio Budget Document Page 32

1. MIS Office Priority Activities 2. MIS Office 1. Develop Blackbaud training courses. 3. MIS Director & Assistant Secretary of Policy & Planning 2. Conduct training on Ejit for pilot school-based data entry project. 3. Evaluate effectiveness of Blackbaud training courses. Mini Line Item Budget 4. Evaluate accuracy and timeliness of data entered in pilot. 2.3.2 Compact GF Total 5. Develop recommendations for expansion of pilot to all schools with Salary M 0 4,706 4,706 internet access. Fringe M 0 494 494 6. Develop and implement plan to expand school-based data entry if Travel L 3,000 0 3,000 supported by results of pilot. Office Equip/computer 2,000 0 2,000 7. Work with other departments to develop comprehensive schedule for Total 5,000 5,200 10,200 school principals of all required reports. 8. Conduct training for school principals on data reporting including Impact awareness of the importance of accurate data. Improve policy and decision making 9. Establish alternate radio procedures for communicating data from the Improve MoE’s overall performance outer islands during transportation difficulties. 10. Require electronic submissions from all schools with computer access. 11. Working with school principals, evaluate existing data collection forms and revise if needed. Output 2.3.3- To improve information management Responsibility & Coordination within MOE & Schools 1. Office of MIS Priority Activities 2. Office of Policy & Planning 1. Evaluate staffing needs for data entry 3. Office of MIS 2. Increase MIS staff as needed to carryout data entry efficiently. 4. Office of MIS 3. Evaluate data reporting by conducting a survey of data needs of MoE 5. Office of :MIS staff. 4. Develop indicator “warehouse” in MIS public folder that meets needs Mini Line Item Budget of MoE staff 2.3.3 Compact GF Total 5. Update MIS public folder annually and expand access to principals. Salary M 0 4,759 4,759 6. Provide and communicate statistical information to schools at the end Fringe M 0 500 500 of each year (during Principal Institute). Travel L 500 0 500 Office Equip/computer 3,000 0 3,000 Total 3,500 5,259 8,759

Impact Improve accuracy of data collection and analysis Improve overall MoE performance Output 2.3.4- To strengthen the capacity of the MIS unit. Responsibility & Coordination within MOE & Schools 1. Office of Planning & Policy Priority Activities: 2. Office of MIS 1. Conduct training needs analysis of MIS department based on detailed 3. Office of Policy and Planning job descriptions and submit to Training Task Force. 2. Ensure staff attends needed training. Mini Line Item Budget 3. As part of development of Policy and Planning department 2.3.4 Compact GF Total procedures, establish procedures for the organization and operation Salary M 0 5,611 5,611 of the MIS office. Fringe M 0 589 589 Travel 500 0 500 Travel I 1,000 0 1,000 Total 1,500 6,200 7,700

Impact Improve overall performance of MIS staffs Output 2.3.5- To provide data support as needed to support policy Responsibility & Coordination within MOE & Schools development. 1. Office of MIS 2. Office of MIS Priority Activities 1. Obtain annual population estimates of pre-school aged children Mini Line Item Budget 2. Produce annual report of dropout students following data 2.3.5 Compact GF Total progression. Salary M 0 4,483 4,483 Fringe M 0 471 471 Printing 500 0 500 Total 500 4,954 5,454

Impact Improve collection and disclosure of MoE’s data Improve MoE’s decision making Output Group 2.4 – Improve National Testing Program to provide accurate assessment of student learning and teacher knowledge.($184,949) Output 2.4.1- To improve capacity of testing department. Responsibility & Coordination within MOE & Schools 1. Office of Testing & Assessment

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Priority Activities 2. Office of Policy & Planning 1. Use detailed job descriptions to identify training needs of testing 3. Office of Testing & Planning department personnel. 2. Communicate training needs to training task force. Mini Line Item Budget 3. Ensure staff attends relevant training. 2.4.1 Compact GF Total Salary M 0 15,688 15,688 Fringe M 0 1,647 1,647 Travel L 12,000 0 12,000 Supplies & Materials 2,500 0 2,500 Office Equipment 7,000 0 7,000 Rentals 13,000 0 13,000 Total 34,500 17,335 51,835

Impact Improve overall performance of the Division Output 2.4.2- Ensure appropriate staffing levels of testing department. Responsibility & Coordination within MOE & Schools 1. Office of Policy & Planning Priority Activities 2. Office of Policy & Planning 1. Conduct staffing needs analysis 2. Make recommendations to the Secretary for additional staffs. Mini Line Item Budget 2.4.2 GF Total Salary M 9,872 9,872 Fringe M 1,036 1,036 Total 10,908 10,908

Impact Improve division’s overall performance Output 2.4.3- Improve the administration system of the MISAT, PILL and Responsibility & Coordination within MOE & Schools Teachers Tests. 1. Office of Testing & Assessment 2. Office of Testing & Assessment Priority Activities 3. Office of Testing & Assessment 1. Review and revise proctors’ administration guidelines to use annually during administration of tests. Mini Line Item Budget 2. Train proctors of the guidelines. 2.4.3 Compact GF Total 3. Work with budget office to adequate fund activities of carrying out Salary M 0 18,892 18,892 tests. Fringe M 0 1,983 1,983 Freight 3,000 0 3,000 Total 3,000 20,875 23,875

Impact More efficient and effective administration of tests Output 2.4.4- To improve process for handling testing T.A.s and Responsibility & Coordination within MOE & Schools procurement of supplies 1. Office of Policy & Planning 2. Office of Policy & Planning Priority Activities 1. Dedicate one staff member from procurement to manage TA process Mini Line Item Budget and procurement requisitions during testing times. 2.4.4 GF Total 2. Liaise with AFHR and Budget Director when annual testing schedule Salary M 6,956 6,956 is complete to establish timelines for TA and PR submissions. Fringe M 731 731 Total 7,687 7,687

Impact Improve dissemination of tests Improve overall performance of testing in RMI Output 2.4.5- To develop the MISATs Responsibility & Coordination within MOE & Schools 1. Office of Testing & Assessment Priority Activities 2. Office of Testing & Assessment 1. Develop annual work plan to schedule development of MISAT. 2. Work with Curriculum Specialists to develop the MISATs using Mini Line Item Budget national curriculum standards. 2.4.5 GF SEG Total Salary M 6,649 0 6,649 Fringe M 698 0 698 Contractual 0 60,000 60,000 Total 7,347 60,000 67,347

Impact Improve effectiveness of monitoring student performance Improve accuracy and compliance of MISAT in regards to the Universal Curriculum

Output 2.4.6- To ensure all sections of the MISATs are standardized for Responsibility & Coordination within MOE & Schools 02/27/09 MOE FY09 Portfolio Budget Document Page 34

administration, analysis and reporting. 1. CIA, Testing & Assessment, and PRELL 2. Office of Testing & Assessment Priority Activities 3. Office of Testing & Assessment 1. Use standardized formats in all MISATs, including Math. 4. Office of Testing & Assessment 2. Use same scoring system for all subjects. 3. Redesign Math exam to report on students’ progress in relation to Mini Line Item Budget individual standards. 2.4.6 GF Total 4. Report Math results in same way as English and MLA. Salary M 6,315 6,315 Fringe M 663 663 Total 6,978 6,978

Impact Improve data collection and dissemination of tests Improve the efficiency of monitoring student and teacher performances Output 2.4.7- To improve reporting of student examination results. Responsibility & Coordination within MOE & Schools 1. Office of Policy & Planning Priority Activities 2. Office of Testing & Assessment 1. Analyze testing data using PREL program 3. Office of Policy & Planning 2. Develop testing digest annually 4. Office of Policy & Planning 3. Establish policy and procedures to ensure efficiency in the 5. Office of Policy & Planning dissemination of test results to students, schools, principals, and parents; include in departmental handbook. Mini Line Item Budget 4. Disseminate information to Minister of Education, Secretary, and all 2.4.7 GF Total Assistant Secretaries, schools, and public. Salary M 5,740 5,740 5. Conduct/share information during principal institute, workshops, etc. Fringe M 603 603 Total 6,343 6,343 Impact Improve MoE’s overall performance Improve disclosures of information to stakeholders Output 2.4.8- To incorporate testing results to the MIS system Responsibility & Coordination within MOE & Schools 1. Office of Testing & MIS Priority Activities: 1. Establish procedures between Testing and MIS office for inputting Mini Line Item Budget testing results for students and teachers include in departmental 2.4.8 Compact GF Total handbook. Salary M 0 2,870 2,870 Fringe M 0 301 301 Printing 750 0 750 Total 750 3,171 3,921

Impact Efficient transfer of raw data and other relevant information Output 2.4.9- To improve development and administration of teachers’ Responsibility & Coordination within MOE & Schools tests 1. Policy & Planning Assistant Secretary 2. Offices of CIA, Policy & Planning, Elementary & Secondary Priority Activities 3. Office of Testing and MoE 1. Include testing department in development and design of all teachers’ exam. Mini Line Item Budget 2. Identify relevant personnel to revise both Math and English exams 2.4.9 GF Total and recommend necessary updates and/or revisions. Salary M 2,870 2,870 3. Revise, update, and administer exams. Fringe M 301 301 Total 3,171 3,171 Impact Improve overall student and teacher performances Up-to-date teacher exams Output 2.4.10- Implement secondary examinations Responsibility & Coordination within MOE & Schools 1. Office of CIA & Policy & Planning Assistant Secretary Priority Activities 2. Policy & Planning Assistant Secretary & Office of testing 1. Clarify subjects to be covered in 10th and 12th exams. 3. Office of Testing 2. Establish necessary procedures to administer, score and report 4. Office of Testing results of 10th and 12th grade exams. 3. Communicate with secondary schools on new testing procedures and Mini Line Item Budget to establish testing schedule. 2.4.10 GF Total 4. Administer exams Salary M 2,610 2,610 5. Results analyzed and included in testing digest. Fringe M 274 274 Total 2,884 2,884 Impact Efficient and effective 10th & 12th grade examination Adequate reporting & transparency Improve overall MoE performance Matrix 2: Performance Information for Outcome 2 02/27/09 MOE FY09 Portfolio Budget Document Page 35

Evaluations Matrix 2 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding policy and planning affect the quality of education in the RMI. This information will also provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 2 in FY09 No issues have been identified affecting the implementation of Outcome 2 in FY09

Outcome 2 Resources Statement 2 (below) details how the FY09 appropriation translates to allocated resources for Outcome 2. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 2: Total Resources for MOE Outcome 2 Budgeted Budgeted Estimated FY09 FY08 Administered Appropriations General Funds $ 238,492 Compact Funds 97,500 SEG 60,000 Total administered expenses 395,992 Ministry Appropriations Output Group 2.1- Improve policy and planning in the Ministry. 97,444 Output Group 2.2- Strengthen Information Technology (IT) Capacity 60,429 Output Group 2.3- Strengthen MIS to provide quality data and information to guide MoE 53,170 policy development and program implementation. Output Group 2.4- Improve National Testing Program to provide accurate assessment of 184,949 student learning and teacher knowledge Total price from Ministry outputs $395,992 Total revenues from appropriations $395,992 Statement 2: Outcome 2 Resources

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V. Objective Area: Infrastructure and Maintenance

A. Outcome 3: Provide property maintenance services to all schools and administration building and coordinate expanded community role for school maintenance and upkeep.

1. MOE Outcome 3 Performance Matrix

In view of the Ministry’s new guiding principles the current mandate of the Property Administration department will be reviewed to expand its current scope. As part of encouraging communities to become actively involved in school operations to promote community ownership, these communities will be given greater responsibility for school asset management and maintenance programs. Parents and the school Committees will be made to feel equally accountable with the Principals for managing the school assets. Such an approach to hand over responsibility to local school communities is in line with the concept of the Self Managed schools and the decentralization of responsibilities to local school authorities.

In order to assist school communities to take part in such maintenance programs the Ministry will initiate as School Maintenance Policy Guideline for all schools to follow. Also schools will be given more responsibility to fund raise in order to supplement government funding to carry out such maintenance programs or purchase new assets for the school. Matrix 3 provides details for MOE Outcome 3 in FY09.

Matrix 3: Performance Information for MOE Outcome 3 Outcome 3: Provide property maintenance services to all schools and administration building and coordinate expanded community role for school maintenance and upkeep Output Group 3.1 – Improve Facilities and support services ($785,990) Output 3.1.1 – To ensure that all schools are regularly maintained. Responsibility & Coordination within MOE & Schools 1. Budget Committee (Secretary, All Assistant Secretaries, Personnel Priority Activities Director, Budget Director, PBB Coordinator) 1. Establish maintenance procedures to detail maintenance activities 2. Property & Maintenance required on a monthly, quarterly, semi-annual, and annual basis at all 3. Budget Staff and Property & Maintenance staff MoE facilities. 4. Property and Maintenance staff 2. Work with principals and facility supervisor to ensure maintenance 5. AFHR and Property and Maintenance staff procedures are properly carried out. 6. Budget Office staff Property and Maintenance staffs 3. Provide necessary personnel to undertake maintenance that cannot 7. Property and Maintenance staffs and Asst. Secretary be performed by facility personnel and/or community members. 4. Identify resources (equipment and personnel) necessary to Mini Line Item Budget implement maintenance procedures. 3.1.1 GF Compact Total 5. Prioritize funds for purchasing necessary resources and/or hiring Salary M 105,005 0 105,005 additional staff. Fringe M 11,026 0 11,026 6. Purchase necessary resources and hire necessary staff to carry out Supplies & Materials 0 100,490 100,490 maintenance procedures. Salary E 15,925 0 15,925 7. Produce annual monitoring report on implementation of maintenance Fringe E 1,672 0 1,672 procedures at MoE facilities. Repair 0 85,000 85,000 Equipment 0 5,000 5,000

POL 0 12,000 12,000 Travel (D) 0 25,000 25,000 Freight 0 12,000 12,000 Ebeye Diff 5,712 0 5,712 Overtime 1,500 0 1,500 Totals 140,840 239,490 380,330

Impact Improve cost effectiveness of maintenance Increase community involvement to increase routine monitoring of school and MoE properties Output 3.1.2- To build capacity of property and maintenance staff. Responsibility & Coordination within MOE & Schools 1. Budget Committee (Secretary, All Assistant Secretaries, Personnel Priority Activities Director, Budget Director, PBB Coordinator) 1. Using job descriptions identify training needs of property and 2. Property and Maintenance staff and Assistant Secretary maintenance staff. 3. AFHR and Property and Maintenance staff 2. Communicate training needs to professional development. 3. Ensure staff attends necessary training. Mini Line Item Budget 3.1.2 GF Compact Total Salary M 1,200 0 1,200 Fringe M 126 0 126 02/27/09 MOE FY09 Portfolio Budget Document Page 37

Supplies &Materials 0 1,000 1,000 Totals 1,326 1,000 2,326

Impact Improve efficiencies of staffs which will be more cost effective to the overall operation of the Division Output 3.1.3- To ensure that facilities meet student and community Responsibility & Coordination within MOE & Schools needs. 1. All Assistance Secretaries and School Principals 2. Property & Maintenance Priority Activities 3. Budget Staff and Property & Maintenance staff 1. Develop and implement school maintenance guidelines. 4. Property and Maintenance staff 2. Survey schools to determine which ones lack basic requirements such 5. AFHR and Property and Maintenance staff as toilets and water 3. Develop plant to add toilets and water to those schools. Mini Line Item Budget 4. Develop plan to purchase HF radios and related equipment 3.1.3 GF Compact Total (batteries, solar, etc.) for all outer islands schools without them. Salary M 1,200 0 1,200 5. Implement plan. Fringe M 126 0 126 Supplies & Materials 0 1,000 1,000 Totals 1,326 1,000 2,326

Impact Improve hygiene and improve outer island communi cation to better student performance Output 3.1.4- To develop options for expanding MoE administrative Responsibility & Coordination within MOE & Schools location to provide additional office space 1. Budget Committee (Secretary, All Assistant Secretaries, Personnel Director, Budget Director, PBB Coordinator) Priority Activities 2. Property & Maintenance 1. Conduct assessment of use of existing space to recommend possible 3. Budget Staff and Property & Maintenance staff ways to make more use of current facility. 4. Property and Maintenance staff 2. Implement recommendations 5. AFHR and Property and Maintenance staff 3. Assess long-term needs of MoE for Office space. 4. Develop preliminary options for expansion Mini Line Item Budget 3.1.4 GF Compact Total Salary M 1,200 0 1,200 Fringe M 126 0 126 Supplies & Materials 0 1,000 1,000 Totals 1,326 1,000 2,326

Impact To improve working conditions through using better facilities. Improve performance of MoE staffs Output 3.1.5- To improve transportation system for Majuro schools Responsibility & Coordination within MOE & Schools 1. Budget Committee (Secretary, All Assistant Secretaries, Personnel Priority Activities Director, Budget Director, PBB Coordinator) 1. Identify training opportunities for three MoE mechanics to upgrade 2. Property & Maintenance skills to maintain buses. 3. Budget Staff and Property & Maintenance staff 2. Ensure mechanics attend training. 4. Property and Maintenance staff 5. AFHR and Property and Maintenance staff

Mini Line Item Budget 3.1.5 GF Compact SEG Total Salary M 168,190 0 0 168,190 Fringe M 17,660 0 0 17,660 POL 0 89,832 0 89,832 Vehicle 0 0 123,000 123,000 Totals 185,850 89,832 123,000 398,682

Impact Continue transportation access; improve student performance Matrix 3: Performance Information for Outcome 3

Evaluations Matrix 3 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

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Measures Affecting Outcome 3 in FY09 No issues have been identified affecting the implementation of Outcome 3 in FY09

Outcome 3 Resources Statement 3 (below) details how the FY09 appropriation translates to allocated resources for Outcome 3. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 3: Total Resources for MOE Outcome 3 Budgeted Budgeted Estimated FY09 FY08 Administered Appropriations General Funds $330,668 Compact Funds 332,322 SEG 123,000 Total administered expenses $785,990 Ministry Appropriations Output Group 3.1- Improve Facilities and support services $785,990 Total price from Ministry outputs $785,990

Total revenues from appropriations $785,990 Statement 3: Outcome 3 Resources

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VI. Objective Area: Program Delivery and Student Services

A. Outcome 4: To provide access and improve student performance and learning outcomes at early childhood and primary levels

1. Performance Matrix MOE Outcome 4

The Ministry has increased its coverage of Early Childhood education (ECE) as part of its Elementary program with a view to achieving equitable and compulsory Kindergarten attendance of children aged 5 for all RMI children in both private and public schools. The curriculum will be reviewed and updated to cement Marshallese cultural values, and to reinforce local and community input. It will also be supported by properly qualified teachers and adequate government funding. In line with the promotion of Marshallese cultural identity instruction for ECE is in the Marshallese language, with the exception of the English language class.

The elementary education program will provide a broad-based equitable, universal and compulsory basic education to all children between the ages of 6-14 years or until completing grade 8. This program will build a strong literacy and numeracy base for all students while emphasizing Marshallese cultural values, healthy living behavior, and life skills. The Ministry of Education will prioritize the delivery of quality early childhood and elementary education within the education system because of its significant role in ensuring students’ future educational success. This commitment requires that all elementary teachers shall be properly qualified.

The language policy of MOE remains unchanged. Marshallese is the language of instruction for grades 1-3 with English being introduced and progressively promoted to become the medium of instruction from grade 4 and higher (with the exception of MLA). Besides building a strong literacy and numeracy foundation in both English and Marshallese language the final two years of Elementary education will introduce students to life skills/ basic skills and provide a solid foundation for life-long learning.

During this three-year plan, all public elementary schools will design their own School Improvement Plan in consultation with parents and the community. These plans will be based on universal criteria, but specifically tailored to the schools’ situations, needs, and special circumstances. As part of this process, schools will set goals for improvement of academic performance, student attendance, school dropout rates, and other important indicators. Through this plan MOE expects to improve performance of the entire school system. Matrix 4 provides details for MOE Outcome 4 in FY09

Matrix 4: Performance Information for MOE Outcome 4 Outcome 4: Provide access and improve student performance & learning outcomes at early childhood & primary levels Output Group 4.1 – Address curriculum, administration and community outreach issues for Early Childhood and Primary Education (2,619,848) Output 4.1.1- To identify and purchase or develop necessary Responsibility & Coordination within MOE & Schools textbooks and curriculum materials. Activities 1-4:

Priority Activities Mini Line Item Budget 1. As member of textbook committee, develop and implement 4.1.1 GF SEG Total three-year acquisition schedule for textbooks based on needs Salary M 4,500 0 4,500 and available funds. Fringe M 473 0 473 2. Participate in planning sessions to guide ISC in developing Supplies & Materials 0 137,915 137,915 appropriate materials. Books 0 437,166 437,166 3. Establish inventory tracking system to identify annual textbook Total 4,973 575,081 580,054 and consumable replacement needs. 4. Purchase replacement textbooks and consumable materials for Impact all subjects as needed according to tracking system. Improve overall student performance

Output 4.1.2- To establish support services for all early childhood Responsibility & Coordination within MOE & Schools and elementary teachers. Activities 1-3:

Priority Activities 1. Establish a Specialization Task Force to study the advantages and disadvantages of teacher specialization in the elementary schools. 02/27/09 MOE FY09 Portfolio Budget Document Page 40

2. Implement task force recommendations. Mini Line Item Budget 3. Identify and disseminate teachers’ resources, journals, or 4.1.2 GF SEG Total professional magazines via internet productions to aid in skill Salary M 9,100 1,101,417 1,110,517 development. Fringe M 956 115,649 116,605 Supplies & Materials 0 45,000 45,000 Equipment 0 5,000 5,000 Contractual 0 8,000 8,000 Travel (D) 0 8,000 8,000 Travel (I) 0 3,000 3,000 Rentals 0 3,000 3,000 Utilities 0 78,000 78,000 Comm. 0 11,000 11,000 Freight 0 4,000 4,000 POL 0 20,000 20,000 Foodstuff 0 382,309 382,309 Total 10,056 1,784,375 1,794,431

Impact Improve overall teachers performance

Output 4.1.3- Oversight and monitoring of school management Responsibility & Coordination within MOE & Schools system Activities 1-7:

Priority Activities Mini Line Item Budget 1. Develop list of criteria and indicators for inclusion in all SIPs, 4.1.3 Compact GF Total related to standards of “excellent, good, and poor” schools Salary M 0 21,345 21,345 established by Policy and Planning. Fringe 0 2,241 2,241 2. Mandate all schools to establish and implement their own Supplies& Material 3,000 0 3,000 School Improvement Plans, including annual goals for Office Equipment 2,000 0 2,000 improvement on indicators. Travel (D) 8,000 0 8,000 3. Require quarterly reports from all schools on progress in Travel (I) 3,000 0 3,000 implementing SIP; and provide feedbacks to the schools. Rentals 2,000 0 2,000 4. Conduct regular monitoring visits of schools, including reports Printing 500 0 500 on student, teacher, and principal performance. Freight 500 0 500 5. Revise SIPs based on school monitoring visits. POL 1,000 0 1,000 6. Develop and implement options for reorganization school mentor program, including using atoll-based “mentors”. Total 20,000 23,586 43,586 7. Meet with each principal during the summer to design and evaluate progress on School Improvement Plan. Impact Improve overall school performance

Output 4.1.4- To enhance community involvement in education. Responsibility & Coordination within MOE & Schools Activities 1-7: Priority Activities 1. With PREL RMI Center, establish and implement three-year Mini Line Item Budget plan to expand “Cluster PTA” in all schools. 4.1.4 GF Total 2. Mandate community participation in development of School Salary M 21,345 21,345 Improvement Plan. Fringe M 2,241 2,241 3. Provide school-based training to school-community Total 23,586 23,586 improvement partnership teams. 4. Develop and provide school handbook for parents, members of Impact the community and other stakeholders. Improve community involvement in student progress and performance 5. Communicate organized events, meetings, conference, training opportunities to schools and parents. 6. Provide private schools MoE School Standards and Benchmarks and invite them to relevant training opportunities. 7. Provide monthly profiles of outstanding primary teachers to PCR for publication. Output 4.1.5- To implement School Enrichment program Responsibility & Coordination within MOE & Schools Activities 1-5: Priority Activities 1. Fully staff enrichment program in accordance with program Mini Line Item Budget proposal. 4.1.5 GF SEG Total 2. Implement after-school sports programs at each Majuro school. Salary M 21,345 88,405 109,750 3. Consult with Majuro principals to design after-school tutoring Fringe M 2,241 9,283 11,524 programs. Supplies & Materials 0 15,331 15,331 4. Seek community volunteers for tutoring program. Other Exp/charges 10,000 10,000 5. Implement school tutoring. Office Equipment 0 8,000 8,000 Total 23,586 131,019 154,605 Impact More educational and recreational activities for students

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Output 4.1.6- To complete teacher Assignment promptly Responsibility & Coordination within MOE & Schools Activities 1-2: Priority Activities 1. Examine schools’ staffing needs each year Mini Line Item Budget 2. Complete teacher assignments promptly 4.1.6 GF Total Salary M $21,345 21,345 Fringe 2,241 2,241 Total $23,586 23,586 Impact More trained teachers Improve overall performance

Output Group 4.2 – Elementary Program Delivery (4,436,698) Output 4.2.1- Rairok Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.1 Compact Total Salary M 215,535 215,535 Fringe M 22,631 22,631 Comm. 1,500 1,500 Office com/supp 3,571 3,571 POL (fuel) 2,200 2,200 Other supp/mat 11,721 11,721 Other Charges & Exp. 1,352 1,352 Office Equip/comp 2,462 2,462 Total 260,972 260,972

Impact Improved Student performance Output 4.2.2- Woja Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.2 Compact Total Salary M 85,670 85,670 Fringe M 8,995 8,995 Comm. 750 750 Office com/supp 3,000 3,000 POL(Fuel) 2,300 2,300 Other supp/mat 4,967 4,967 Office equip 1,500 1,500 Totals 107,182 107,182

Impact Improved student performance Output 4.2.3- Ajeltake Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.3 Compact Total Salary M 110,110 110,110 Fringe M 11,562 11,562 Comm 1,500 1,500 Office comp/supp 2,750 2,750 POL (Fuel) 2,200 2,200 Supplies & Materials 7,090 7,090 Other char/mat 636 636 Office Equip/comp 1,233 1,233 Total 137,081 137,081

Impact Improved student performance Output 4.2.4- Delap Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.4 Compact Total Salary M 260,650 260,650

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Fringe M 27,368 27,368 Comm. 1,500 1,500 Freight 348 348 Off. Comp/Supp 3,572 3,572 POL (Fuel0 2,000 2,000 Other Supp/Mat 12,587 12,587 Off. Equip/Comp 2,434 2,434 Total 310,459 310,459

Impact Improved student performance Output 4.2.5- Rita Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.5 Compact Total Salary M 279,029 279,029 Fringe M 29,298 29,298 Comm. 1,500 1,500 Freight 470 470 Off. Comp/Supp 3,572 3,572 POL (Fuel) 2,000 2,000 Other Supp./Mat 16,641 16,641 Off. Equip/Comp 3,291 3,291 Total 335,801 335,801

Impact Improved student performance Output 4.2.6- Uliga Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.6 Compact Total Salary M 221,059 221,059 Fringe M 23,211 23,211 Comm. 1,500 1,500 Off Comp/Supp 3,751 3,751 POL (Fuel) 2,000 2,000 Other Supp/Mat 8,171 8,171 Other Char/Exp 1,000 1,000 Off Equip/Comp 1,662 1,662 Total 262,354 262,354

Impact Improved student performance Output 4.2.7- Majuro Middle School Elementary Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.7 Compact Total Salary E 59,000 59,000 Salary M 304,280 304,280 Fringe E 6,195 6,195 Fringe M 31,949 31,949 Supplies & Materials 5,000 5,000 Office Equip. & Supp 12,570 12,570 Comm. 2,500 2,500 Repairs 2,000 2,000 POL 3,500 3,500 Training 1,000 1,000 Other Charges & Exp 1,000 1,000 Office Equip/Comp 7,500 7,500 Furniture 1,363 1,363 Total 437,857 437,857

Impact Improved student performance Output 4.2.8- Outer Islands Elementary Schools Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 02/27/09 MOE FY09 Portfolio Budget Document Page 43

1. Program Delivery Mini Line Item Budget 4.2.8 Compact Total Salary E 18,000 18,000 Salary M 2,045,324 2,045,324 Fringe E 1,890 1,890 Fringe M 214,759 214,759 Local Travel 8,000 8,000 Int. Travel 4,000 4,000 Rentals 6,000 6,000 Freight 4,432 4,432 Other Sup./Mat 44,315 44,315 Office Equip/Comp 10,000 10,000 Equipment 20,000 20,000 Total 2,376,720 2,376,720

Impact Improved student performance Output 4.2.9- Ejit Elementary Schools Responsibility & Coordination within MOE & Schools Activity 1: Principals and teachers Priority Activities 1. Program Delivery Mini Line Item Budget 4.2.9 Compact Total Salary M 19,495 19,495 Fringe M 2,047 2,047 Communications 1,000 1,000 Office Equip& Computer 500 500 Other Charges& Exp 750 750 Other Sup./Mat 3,750 3,750 Office Comp Sup 1,500 1,500 POL 800 800 Total 29,842 29,842

Impact Improved student performance Output 4.2.10 - Laura Elementary Schools Responsibility & Coordination within MOE & Schools Priority Activities Activity 1: Principals and teachers 1. Program Delivery 4.2.10 Compact Total Salary E 18,000 18,000 Salary M 125,975 125,975 Fringe E 1,890 1,890 Fringe M 13,227 13,227 Communications 1,350 1,350 Repairs 1,000 1,000 Office/Comp Sup 1,650 1,650 Pol 3,500 3,500 Other Sup./Mat 8,038 8,038 Other charges and Exp 800 800 Office Equipment 3,000 3,000 Total 178,430 178,430

Impact Improved student performance Matrix 4: Performance Information for Outcome 4

Evaluations Matrix 4 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 4 in FY09 No issues have been identified affecting the implementation of Outcome 4 in FY09

Outcome 4 Resources

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Statement 4 (below) details how the FY09 appropriation translates to allocated resources for Outcome 4. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 4 : Total Resources for MOE Outcome 4 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations General Funds 109,373 Compact Funds 4,456,698 SEG 2,490,475 Total administered expenses 7,056,546 Ministry Appropriations Output Group 4.1 - To provide relevant and responsive primary curriculum. $2,619,848 Output Group 4.2 - To provide relevant and responsive secondary curriculum. 4,436,698 Total price from Ministry outputs $7,056,546 Total revenues from appropriations $7,056,546 Statement 4: Outcome 4 Resources

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VII. Objective Area: Program Delivery and Student Services

A. Outcome 5: To provide access and improve student performance and learning outcomes at the secondary level

1. Performance Matrix MOE Outcome 5

Secondary Education covers four years from grades 9 to 12. The proposed new curriculum for secondary will provide holistic academic coverage and skills training, while integrating Marshallese culture, values, and life skills. In doing this, secondary schools will work to “vocationalize” education.

School Committees and communities will continue to play a part in their schools and the Ministry will find ways to develop joint programs with the school communities. Secondary schools will also develop School Improvement Plans, although in cases where much similar work has been done (for example in the process of accreditation), it will not be necessary to duplicate efforts.

Clear career paths will be established as part of the broad- based curriculum to assist students make informed choices about their future studies and careers to be supported by a strong and developed skills in Information Technology and research skills. Matrix 5 provides details for MOE Outcome 5 in FY09

Matrix 5: Performance Information for MOE Outcome 5 Outcome 5: To provide access and improve student performance and learning outcomes at the secondary level Output Group 5.1 – To Improve student performance and learning outcomes at early childhood and primary level. ($464,314) Output 5.1.1- To create more efficient and effective school management Responsibility & Coordination within MOE & Schools system. 1. Secondary Asst Sec & Dept. Chairpersons 2. Secondary Asst Sec. & School Principals Priority Activities 3. Secondary Asst Sec. & School Principals 1. Develop a course outline handbook, including course descriptions 4. Secretary, Secondary Asst Sec. & School Principals for all courses offered in the public secondary school. 5. MIS & Secondary Asst Sec. 2. Implement criteria for inclusion in all School Improvement Plans, related to standards of “excellent, good, and poor” schools Mini Line Item Budget established by Policy and Planning. 5.1.1 Compact GF Total 3. Include community relations criteria in SIP, including designation of Salary M 0 11,476 11,476 community liaison officer, student attendance, school calendar Fringe M 0 1,205 1,205 requirements and annual school-community events. Travel L 400 0 400 4. Mandate all secondary schools to establish and implement their Travel Int. 2,600 0 2,600 own School Improvement Plans. Printing 100 0 100 5. Require monthly reports from all secondary schools and provide POL (Fuel 150 0 150 feedback to the schools. Other Supp/materials 300 0 300 6. Work with MIS to track school-level baseline indicators to assess Office Equip/computer 150 0 150 student performance and learning outcomes, including student Total 3,700 12,681 16,381 attendance, teacher attendance, student and teacher testing

results, correct school dropout rates and graduation rates. Impact

Improve student performance Improve student awareness

Output 5.1.2- To create more efficient and effective oversight and Responsibility & Coordination within MOE & Schools monitoring systems 1. Schools, CIA, & Secondary Div. 2. Schools, CIA & Secondary Div. Priority Activities 3. Secondary Div. 1. Review and determine uniform graduation requirements for all 4. Secondary Div. public secondary schools. 5. Testing Dept. & Secondary Div 2. Implement new graduation requirements (as determined above) 6. Testing Dept., Principals, & Secondary Div. for public secondary schools. 7. Policy & Planning, School Principals, & Secondary Div. 3. Conduct official monitoring visits of schools, including reports on 8. School Principals, Secondary Div, & Budget Office student, teacher, and principal performance. 9. Special Head Dept. & Secondary Div. 4. Use school visits’ findings for planning and decision making purposes. Mini Line Item Budget 5. With testing department, analyze results of CMI improvements. 5.1.2 Compact GF Total 6. With testing department, coordinate administration of 10th and 12th Salary M 0 19,126 19,126 grade exams annually. Fringe M 0 2,008 2,008 th th 7. With Policy and Planning, use analysis of MoE’s 10 and 12 grade Travel L 400 0 400 exam to develop program improvements. Travel Int. 0 0 0 02/27/09 MOE FY09 Portfolio Budget Document Page 46

8. Continue to require schools to prepare performance based-budgets Printing 100 0 100 aligned with SIPs. POL (Fuel 150 0 150 9. Engage and support planning and implementation of IDEA Other Supp/materials 300 0 300 secondary school transition program. Office Equip/computer 150 0 150 Total 1,100 21,134 22,234

Impact Improve overall school performance Improve delivery of education

Output 5.1.3- To improve capacity of teachers, principals and other staff Responsibility & Coordination within MOE & Schools of secondary schools. 1. Staff Development, Secondary Div., Principals, & Personnel Office 2. Secondary Div. & Personnel Office Priority Activities 3. Secondary Div. & Staff Development 1. Coordinate training needs assessment of teachers, principals and 4. Secondary Div., Professional Dev. & CIA staff with Staff Developments, Personnel Office, and Principals. 5. Secondary Div., and Staff Development 2. As member of training task force, plan and conduct school specific 6. Secondary Div., and Staff Development orientation program with Personnel Office for new school staff. 7. Secondary Div., and IT office 3. As member of training task force, work with staff development to 8. CIA, Secondary Div., and Principals ensure training catalog meets specific needs of secondary teachers. Mini Line Item Budget 4. Coordinate with Professional Development and Curriculum 5.1.3 Compact GF Total Departments to provide training for teachers on new national Salary M 0 15,301 15,301 curriculum standards. Fringe M 0 1,607 1,607 5. Coordinate with staff development to ensure secondary teachers Travel L 400 0 400 attend available training programs. Travel Int. 0 0 0 6. Coordinate with staff development to conduct annual summer Printing 100 0 100 retreat/Institute for HS principals. POL (Fuel 150 0 150 7. Work with IT office to ensure availability of computers and internet Other Supp/materials 300 0 300 services, other necessary technologies available and accessible in Office Equip/computer 150 0 150 the schools for staff use. Total 1,100 16,908 18,008 8. Identify and disseminate teachers’ resources, journals, or

professional magazines via internet or through other regional or Impact international productions to aid in skill development. Improve performance of teachers and staffs

Improve knowledge based and skills of the teachers

Output 5.1.4- To provide resources and support to improve teaching Responsibility & Coordination within MOE & Schools and learning. 1. Secondary Division and Personnel Office 2. Secondary Division and Personnel Office Priority Activities 3. Secondary Division and Personnel Office 1. Work with Personnel Office and PSC to establish policy to hire only 4. Secondary Division, Curriculum and textbook committee teachers (for content areas) and principals with a Bachelor’s 5. Secondary Division, School Principals and textbook committee degree or above 6. Secondary Division, School Principals and textbook committee 2. Work with Personnel Office to liaise with PSC to ensure awareness 7. Secondary Division, Personnel and PSC of qualifications required to teach at the secondary level. 8. Secondary Division, Personnel and PSC 3. Work with Personnel Office to issue special contracts, as 9. Secondary Division and IT Office necessary, to hire skilled and experienced Marshallese to teach traditional skills and custom in the schools. Mini Line Item Budget 4. Work with curriculum and textbook committee to conduct annual 5.1.4 Compact GF SEG Total review/evaluation of the curriculum and related materials and Salary M 0 11,476 0 11,476 recommend actions for improvements as necessary. Fringe M 0 1,205 0 1,205 5. Coordinate with textbook committee to develop three-year Travel L 400 0 0 400 acquisition plan for textbooks. Printing 100 0 0 100 6. Mandate that schools include library updating and expansion in POL (Fuel 150 0 0 150 SIPs. (To be funded in the future) Supp/materials 300 0 172,167 172,467 7. Allocate funds for library establishment or improvements. (To be Office Equip 150 0 0 150 funded in the future) Textbooks 0 0 195,109 195,109 8. Hire qualified librarians for all secondary schools and ensure they Total 1,100 12,681 367,276 381,057 are included in training opportunities. (Funded in the future)

9. Work with MoH to provide one health practitioner for MIHS campus Impact (MIHS, MMS, GED, and NVTI). Improve overall school performance 10. Hire nurse for NIHS and KAHS

11. Working with IT, assist in development of long-term plan for

utilizing technology resources to support teaching and learning. Output 5.1.5- To improve monitoring of students and teachers in the Responsibility & Coordination within MOE & Schools secondary schools. 1. Secondary Division and Policy and Planning 2. Secondary Division and School Principals Priority Activities 3. Secondary Division and MIS 1. Work with Policy and Planning to implement and enforce MoE rules 4. Secondary Division, School Teachers and Principals and Regulations as well as school policies from handbooks. 2. Coordinate with shipping agency to ensure availability of Mini Line Item Budget transportation for outer islands students and staff at the start and 5.1.5 Compact GF Total 02/27/09 MOE FY09 Portfolio Budget Document Page 47

end of school each year. Salary M 0 7,650 7,650 3. Coordinate with MIS to ensure timely and relevant information on Fringe M 0 803 803 performance of students and schools through improved data Travel L 400 0 400 collection and analysis. Travel Int. 0 0 0 4. Create, maintain and regularly use student portfolios in all Printing 100 0 100 secondary schools. POL (Fuel 150 0 150 Other Supp/materials 300 0 300 Office Equip/computer 150 0 150 Total 1,100 8,453 9,553

Impact Improve awareness of student performance Improve student performance Outcome 5.1.6- To provide counseling services in all schools. Responsibility & Coordination within MOE & Schools 1. School Principals and Secondary Division, and Personnel Priority Activities 2. Secondary Division and Task Force committee 1. Work with personnel and PSC to ensure and require each school 3. Secondary Division and School Principals has qualified male and female counselors to provide counseling 4. School Principals and Secondary Division services as required. 2. Work with task force training committee to identify training needs Mini Line Item Budget of counselors and provide necessary training opportunities. 5.1.6 Compact GF Total 3. Implement and enforce recently established school Comprehensive Salary M 0 3,060 3,060 Counseling Program in all secondary schools. Fringe M 0 321 321 4. Invite professional counselors to schools to speak to students and Travel L 400 0 400 staff. Printing 100 0 100 POL (Fuel 150 0 150 Other Supp/materials 300 0 300 Office Equip/computer 150 0 150 Total 1,100 3,381 4,481

Impact Improve overall student performance Increase student completion rate

Output 5.1.7- To improve enrollment and retention rates of secondary Responsibility & Coordination within MOE & Schools students. 1. Secondary Division, Truancy Committee, and Policy and Planning 2. Secondary Division, School Principals, and CIA Priority Activities 3. Secondary Division and School Principals 4. Secondary Division and School Principals 1. Work with Policy and Planning, and Truancy Committee to 5. Secondary Division and School Principals implement relevant recommendations of MoE Truancy Study and 6. Secondary Division and Enrichment Program Coordinator establish policies to enforce recommendations. 7. Secondary Division and School Principals 2. Develop options for providing articulation between secondary 8. Secondary Division and School Principals “academies” and post-secondary programs. 9. pending budget 3. Continue to practice identifying at-risk students to put them in 10. pending budget special programs. 11. School Principals and Secondary Division 4. Maintain and expand students tutoring clubs in all secondary 12. Secondary Division, Budget Office, and School Principals schools and make time and space available for clubs use. 13. School Principals and Budget Office 5. Coordinate with secondary schools to conduct needs assessment of 14. Secondary Division, School Principals, and Personnel Office new extracurricular/enrichment activities for each secondary school. Mini Line Item Budget 6. Implement new activities, evaluate and report progress of the new 5.1.7 Compact GF Total activities. Salary M 0 1,530 1,530 7. Create opportunities for students to be able to benefit from Fringe M 0 161 161 resources available at other schools. Travel L 400 0 400 8. Increase utilization of school classrooms for evening school. Travel Int. 0 0 0 (Pending Budget) Printing 100 0 100 9. Issue special contracts for evening instructors. (pending budget) POL (Fuel 150 0 150 10. Coordinate with Budget Office and PTAs to provide student lunch Other Supp/materials 300 0 300 program at MIHS, KAHS, LHS, and NVTI. Office Equip/computer 150 0 150 11. Conduct survey of secondary students’ transportation needs, with Total 1,100 1,691 2,791 recommendations for improvements.

12. Implement improvements for ground transportation services for Impact Majuro. Increase completion rate 13. Improve campus security especially during school hours at MIHS

campus and Laura High School.

14. Develop options for providing housing to outer islands students attending MIHS, including initial and recurrent costs. (to be funded in the future) Output 5.1.8- To enhance community involvement in secondary Responsibility & Coordination within MOE & Schools education 1. Secondary Division and PREL Office

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2. Secondary Division Priority Activities 3. Secondary Division and NGOs 4. Secondary Division and NGOs 1. Collaborate with PREL to strengthen the cluster PTAs and expand 5. Secondary Division and NGOs them to outer islands secondary schools. (Pending Budget) 6. Secondary Division and Health Education Dept. 2. Implement school community outreach plans identified in SIP. 3. Develop terms of reference to be used in soliciting bids from NGOs to provide services and centers for at-risk youth in conjunction with Mini Line Item Budget an expanded counseling program. (to be implemented in the 5.1.8 Compact GF Total future) Salary M 0 3,825 3,825 4. Collaborate with NGOs to identify and obtain grant funding for Fringe M 0 402 402 services. (to be implemented in the future) Travel L 400 0 400 5. Solicit bids from NGOs for above. (to be implemented in the Printing 100 0 100 future) POL (Fuel 150 0 150 6. Work with Health Education Department of MOE to provide Other Supp/materials 300 0 300 expanded health-related counseling. Office Equip/computer 150 0 150

Total 1,100 4,227 5,327

Impact

Output 5.1.9- To strengthen communication between the schools, Responsibility & Coordination within MOE & Schools parents, and MOE 1. Secondary division 2. Secondary Division Priority Activities 1. Communicate organized events, meetings, conferences, training Mini Line Item Budget opportunities to schools and parents and vice versa. 5.1.9 Compact GF Total 2. Provide private secondary schools MoE School Standards and Salary M 0 2,295 2,295 Benchmarks and invite them to relevant training opportunities. Fringe M 0 242 242 Travel L 400 0 400 Printing 100 0 100 POL (Fuel 150 0 150 Other Supp/materials 300 0 300 Office Equip/computer 150 0 150 Total 1,100 2,537 3,637

Impact

Output 5.1.10- To complete Teacher Assignment promptly. Responsibility & Coordination within MOE & Schools 1. Secondary Division Priority Activities 2. Secondary Division 1. Examine schools’ staffing needs each year promptly after end of school year. Mini Line Item Budget 2. Complete teacher assignments promptly. 5.1.10 GF Total Salary M 765 765 Fringe M 80 80 Total 845 845

Impact Improve delivery of quality education Improve overall performance Output Group 5.2- Vocationalize Secondary Education ($424,751) Output 5.2.1- To develop and nurture the talent and potential of each Responsibility & Coordination within MOE & Schools student. 1. Secondary Division and Principals 2. secondary division and Principals Priority Activities 3. Secondary Division and Principals 2. Continue to implement senior practicum, Health and Teacher 4. Secondary Division and Principals/School administrators Academies at MIHS and expand to other high schools (i.e. NIHS, 5. Secondary Division and Principals JHS, KAHS, and LHS). 6. Secondary Division, School Principals, and US Embassy 3. Conduct a need assessment to determine if there is a need to 7. Secondary Division, NGOs, and Stakeholders establish other academies such as Police academy. 8. Secondary Divisional and school principals 4. Work with schools to establish service program requiring 100 hours 9. Secondary Divisional and school principals of community service by each student prior to graduation. 10. Secondary Division and School Principals 5. Conduct a need assessment for College Preparatory Program in all 11. Secondary Division, School Principals, and CIA secondary schools. 12. Secondary Division, School Principals, and CIA 6. Develop and implement career awareness program for all 9th graders at all schools. Mini Line Item Budget 7. Continue to coordinate with U.S. Embassy to implement ASVAB in 5.2.1 Compact Total all secondary schools and to seek approval of test results. Travel L 400 400 8. Coordinate with schools and business community/NGOs to plan Printing 100 100 and conduct national annual Career Day event for student, youth POL (Fuel 150 150 and the general public. Other Supp/materials 300 300 02/27/09 MOE FY09 Portfolio Budget Document Page 49

9. Invite public and private sector/NGO representatives, traditional Office Equip/computer 150 150 leaders and parents as quest speakers in the school. Total 1,100 1,100 10. Plan and conduct work-site tours for students to gain knowledge and exposure to world of work. Impact 11. Obtain and disseminate information regarding catalog of entrance Improve overall student performance requirements to regional post-secondary vocational and academic Ease delivery of quality education post-secondary institutions. 12. Work with CIA to align course offerings to meet necessary requirements of vocational and academic post-secondary institutions. 13. Work with CIA to develop awareness programs about these requirements in yearly career programming for all grade levels.

Output 5.2.2- To develop clear vision and mission for NVTI and Pre-nine Responsibility & Coordination within MOE & Schools programs. 1. NVTI Director & Office of Secondary 2. NVTI Director & Office of Secondary Priority Activities 3. NVTI Director & Office of Secondary 1. Conduct a study for NVTI graduates to see where they’re placed 4. NVTI Director & Office of Secondary after graduation. 5. NVTI Director & Office of Secondary 2. Conduct the study for pre-nine students to see where they’re 6. NVTI Director & Office of Secondary placed after their pre-nine year. 7. NVTI Director & Office of Secondary 3. Evaluate student learning outcomes of NVTI and pre-nine students compared to other public secondary schools Mini Line Item Budget 4. Conduct needs analysis to determine what secondary schooling 5.2.2 SEG Total needs are unmet by traditional secondary schools. Salary E 90,000 90,000 5. Use the Report from the Symposium to develop clear mission Fringe E 9,450 9,450 statement for NVTI. Salary M 151,770 151,770 6. Establish clear requirement and determine status of MoE pre-nine Fringe M 15,936 15,936 program. Contractual ser. 4,000 4,000 7. Develop criteria and time-line for ending pre-nine programs. Travel I 8,000 8,000 Freight 2,000 2,000 Utilities 74,400 74,400 Office Communication 19,595 19,595 Pol (Fuel) 2,500 2,500 Food 1,000 1,000 Other supplies/material 20,000 20,000 Printing Production 2,500 2,500 Repair 2,500 2,500 Other Charges & Expense 4,000 4,000 Office Furniture 5,000 5,000 Office & Computer supplies 6,000 6,000 Office Equipment 5,000 5,000 Total 423,651 423,651

Impact Effective and efficient delivery of quality services Improve overall student & teacher performance

Output Group 5.3 – Secondary and Vocational Program Delivery ($2,384,021) Output 5.3.1- Marshall Islands High School (MIHS) Responsibility & Coordination within MOE & Schools 1. Assistant Secretary & School Principal Priority Activities 2. School Principal and Budget Office 1. Program Delivery 2. High School Senior Practicum Mini Line Item Budget 5.3.1 Compact SEG Total Salary E 562,341 0 562,341 Fringe E 59,045 0 59,046 Salary M 312,901 0 312,901 Fringe M 32,855 0 32,855 Night Diff 4,650 0 4,650 Training & Dev. 10,000 0 10,000 Communication 10,000 0 10,000 Printing & Production 1,000 0 1,000 Office Equip/supplies 3,000 0 3,000 Pol (Fuel) 4,000 0 4,000 Other supplies/material 29,948 0 29,948 Office Equip/Comp 19,000 0 19,000 MIHS Accreditation 0 6,726 6,726 Practicum 0 30,000 30,000 Music & Art 0 40,000 40,000

02/27/09 MOE FY09 Portfolio Budget Document Page 50

Close-up 0 40,000 40,000 Overall Total 1,048,740 89,616 1,138,356

Impact Improve delivery of quality education Improve overall student & teacher performance

Output 5.3.2- Northern Island High Schools (NIHS) Responsibility & Coordination within MOE & Schools 1. Assistant Secretary & School Principal Priority Activities 1. Program Delivery Mini Line Item Budget 5.3.2 Compact Total Salary E 74,000 74,000 Fringe E 7,770 7,770 Salary M 256,169 256,169 Fringe M 26,898 26,898 Night Diff 1,586 1,586 Travel L 2,000 2,000 Rentals 2,000 2,000 Communication 2,500 2,500 Printing & Production 1,500 1,500 Repairs 4,000 4,000 Freights 6,500 6,500 Office Equip/supplies 2,500 2,500 Pol (Fuel) 3,000 3,000 Food Stuffs 2,000 2,000 Other supplies/material 10,809 10,809 Other Charges & Exp. 5,000 5,000 Office Equip/Comp 6,000 6,000 Total 414,232 414,232

Impact Improve delivery of quality education Improve overall student & teacher performance Output 5.3.3- Laura High School (LHS) Responsibility & Coordination within MOE & Schools 1. Assistant Secretary & School Principal Priority Activities 1. Program deliver including procure Books/Reference Materials for Mini Line Item Budget Homemaking, Agriculture, Health Care, Aquaculture and Woodworking. 5.3.3 Compact Total Salary E 129,000 129,000 Fringe E 13,545 13,545 Salary M 85,450 85,450 Fringe M 8,972 8,972 Communication 4,000 4,000 Office Equip 7,000 7,000 Pol (Fuel) 4,500 4,500 Other supplies/material 8,000 8,000 Office Equip/Comp 8,000 8,000 Total 268,467 268,467

Impact Improve delivery of quality education Improve overall student & teacher performance Output 5.3.4- Jaluit High School (JHS) Responsibility & Coordination within MOE & Schools 1. Assistant Secretary & School Principal Priority Activities 1. Program Delivery Mini Line Item Budget 5.3.4 Compact Total Salary E 132,000 132,000 Fringe E 13,860 13,860 Salary M 267,064 267,064 Fringe M 28,042 28,042 Travel 5,000 5,000 Rentals 1,000 1,000 Communication 1,000 1,000 Freights 5,000 5,000 Food Stuff 1,000 1,000 Pol (Fuel) 3,000 3,000 Other supplies/material 20,000 20,000 Other Charges & Exp. 1,000 1,000 02/27/09 MOE FY09 Portfolio Budget Document Page 51

Equipment 5,000 5,000 Total 482,966 482,966

Impact Improve delivery of quality education Improve overall student & teacher performance Output 5.3.5: Instructional Service Center Responsibility & Coordination within MOE & Schools 1. Jerry Bennett

Priority Activities Mini-Line Item Budget 5.3.5 SEG Total 1. Deliver materials as identified by MOE and schools Salaries M 24,000 24,000 Fringe M 2,520 2,520 Training 5,000 5,000 Repairs 3,000 3,000 Other Supp/Mat 30,480 30,480 Equipments 15,000 15,000 Total 80,000 80,000

Impact

Improve access to necessary materials Matrix 5: Performance Information for Outcome 5

Evaluations Matrix 5 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 5 in FY09 No issues have been identified affecting the implementation of Outcome 5 in FY09

Outcome 5 Resources Statement 5 (below) details how the FY09 appropriation translates to allocated resources for Outcome 5. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 5: Total Resources for MOE Outcome 5 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations General Funds $84,538 Compact Funds 2,228,005 SEG 960,543 Total administered expenses $3,273,086 Ministry Appropriations Output Group 5.1 - To provide relevant and responsive primary curriculum. $464,314 Output Group 5.2 - To provide relevant and responsive secondary curriculum. $424,751 Output Group 5.3 - To improve classroom instructions (K-12) $2,384,021 Total price from Ministry outputs $3,273,086 Total revenues from appropriations $3,273,086 Statement 5: Outcome 5 Resources

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VIII. Objective Area: Program Delivery and Student Services

A. Outcome 6: To vocationalize the RMI curriculum

1. Performance Matrix MOE Outcome 6

Technical Vocational Education and Training (TVET) programs were intended to be offered at the third phase of the National Vocational Training Institute (NVTI). However, this phase, which was intended to be operated under the College of the Marshall Islands, has never materialized. Instead of providing a steady stream of students who are “trained to be trainable” at a dedicated technical school, the first two phases (now just commonly called NVTI) essentially operate as an alternative high school.

The general plan for TVET in the secondary schools is that students will gain the necessary vocational foundation and interest to prepare them for more rigorous technical study in a post-secondary institution. The RMI Ministry of Education will collaborate with the National Training Council, the private sector, and all training providers to co-design and implement a TVET Curriculum framework. This TVET Curriculum framework will articulate vocational and life skills beginning in elementary, continuing through secondary and post-secondary. The National Training Council will continue to play the leading role in prescribing standards, monitoring standards, and certification. The RMI TVET Steering Committee has adopted the following goals: 1. Increase basic literacy, numeracy and life skill competency of out-of –school, unemployed youth. 2. Train Marshallese in the skills required for personal and national development. 3. Promote employment in domestic and overseas markets. 4. Strengthen the TVET policy environment and increase capacity of service providers and regulators. 5. Secure reliable financing for TVET over the long term.

Matrix 6 provides details for MOE Outcome 6 in FY09. At this time the budget for Outcome 6 is not finalized.

Matrix 6: Performance Information for MOE Outcome 6 Outcome 6: To Vocationalize the RMI curriculum Output Group 6.1 – To improve delivery of TVET programs in schools. Output 6.1.1- To provide relevant TVET programs in schools. Responsibility & Coordination within MOE & Schools

Priority Activities 1. Conduct symposium with broad array of stakeholders to plan TVET Mini Line Item Budget efforts in RMI schools. 6.1.1 Compact SEG General Fund 2. Review existing programs in school including NVTI and align the Salary M curriculum with the national framework for TVET. Fringe M 3. Implement relevant recommendations of the review. Supplies & Materials Office Equipment Training

Impact

Output 6.1.2- To ensure access to appropriate vocational opportunities Responsibility & Coordination within MOE & Schools for all students.

Priority Activities Mini Line Item Budget 1. Develop linkages with regional training institutes and programs, such as FIT, Australian Pacific Vocational & Technical Institute, Job 6.1.1 Compact SEG General Fund Corps, and others. Salary M 2. Expand linkages with local training options such as CMI, WAM, Fringe M USP, FNTC and the private sector. Supplies & 3. Link secondary vocational skills program to relevant job Materials opportunities, including Guam military buildup and others. Office 4. Seek opportunities vocational students are included in government Equipment capital construction projects. Training 5. Provide skill training for students attending off-island schools. 6. Develop and implement entrepreneurial training syllabi, courses Impact and curriculum for secondary schools.

02/27/09 MOE FY09 Portfolio Budget Document Page 53

Output 6.1.3- To provide training programs for TVET teachers. Responsibility & Coordination within MOE & Schools

Priority Activities 1. As member of training task force, identify training needs of TVET Mini Line Item Budget teachers. 6.1.1 Compact SEG General Fund 2. As member of training task force, include TVET teacher training Salary M and providers in course catalog. Fringe M 3. Provide training to upgrade the skills and qualification of TVET Supplies & teachers. Materials 4. Include TVET teachers in general teacher training such as lesson Office planning, classroom management, and etc. Equipment Training

Impact

Matrix 6: Performance Information for Outcome 6

Evaluations Matrix 6 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 6 in FY09 At this time resources have not been allocated for Outcome 6 in FY09.

Outcome 6 Resources Statement 6 (below) will provide details for how the FY09 appropriation translates to allocated resources for Outcome 6. At time resources have not been allocated.

Statement 6: Total Resources for MOE Outcome 6 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations General Funds Compact Funds SEG Total administered expenses Ministry Appropriations Output Group 6.1 - To improve delivery of TVET programs in schools

Total price from Ministry outputs Total revenues from appropriations Statement 6: Outcome 6 Resources

02/27/09 MOE FY09 Portfolio Budget Document Page 54

IX. Objective Area: Curriculum, Instruction and Assessment

A. Outcome 7: To continue to improve the effectiveness of classroom instruction through improved curriculum, testing and teacher program delivery

1. Performance Matrix MOE Outcome 7

The current national curriculum standards and benchmarks will be reviewed in light of the changing needs of the Marshallese people to ensure that it is broad-based and fundamentally grounded on Marshallese cultural values. The curriculum framework will be revisited to ensure conformity to international standards while at the same time achieving a logical framework and consistency in its structure from Early Childhood, Elementary, Secondary, Special Education, Post Secondary, teacher instruction and the TVET sector. At all levels the new framework will encourage amongst students the development of critical thinking, promoting the ability to research, creative thinking, problem solving and encouraging the ability to learn independently. At all levels of training, the standards and benchmarks will allow for the integration of the Marshallese social and cultural programs and life skills into the system preparing students for life in the Marshallese community.

The new division will be headed by an Assistant Secretary for Curriculum, Instruction and Assessment, who will oversee Curriculum Specialists for each subject area and a new group of teacher trainers. In line with the new curriculum framework, new and appropriate modes of classroom assessment will be implemented through teacher training. National level standardized testing will remain the responsibility of the Testing Department under the Policy and Planning Division.

The instructional Services Center, located in CIA, will also focus on producing sufficient materials to support areas of the curriculum where purchasing textbooks is not possible or not cost-effective. Matrix 7 provides details for MOE Outcome 7 in FY09

Matrix 7: Performance Information for MOE Outcome 7 Outcome 7: The development and implementation of curriculum Output Group 7.1 – To provide relevant and responsive primary curriculum. ($220,810) Output 7.1.1- To complete national curriculum standards development for Responsibility & Coordination within MOE & Schools Arts/Music and Physical Education. 1 – 3 – Ass Sec

Priority Activities Mini Line Item Budget 1. Conduct resource needs analysis to determine necessary 7.1.1 General Total staffing and budgeting required completing curricula. Salary E 1,300 1,300 2. Carry out required personnel actions necessary to complete Salary M 1,275 1,275 curricula. Fringe E 137 137 3. Design curricula for arts/music and physical education. Fringe M 134 134 Total 2,846 2,846

Impact New curricula implemented Output 7.1.2- To complete reviews of all developed primary curriculum Responsibility & Coordination within MOE & Schools areas. 1&2 – Assistant Secretary, Specialists and Principals in Majuro

Priority Activities Mini Line Item Budget 1. Continue to review core subjects. 7.1.2 General Compact Total 2. Continue to finalize all subject areas. Salary E 19,300 0 19,300 Salary M 124,135 0 124,135 Fringe E 2,027 0 2,027 Fringe M 13,032 0 13,032 Office Equipment 0 1,500 1,500 Other Charges 11,185 500 11,685 Total 169,679 2,000 171,679

Impact Up-to-date curriculum implementation Better guidelines for teachers

Output 7.1.3- To obtain necessary classroom resources to implement Responsibility & Coordination within MOE & Schools primary curriculum. 1. Ass Sec and Principals 02/27/09 MOE FY09 Portfolio Budget Document Page 55

2. Specialists and Dir ISC Priority Activities 3. Ass Sec and MLA Specialists 1. Update three-year plan for acquiring required classroom resources. 4. Ass Sec 2. Develop long-term plan for production of materials through ISC. 3. Develop detailed needs for MLA materials and provide written report Mini Line Item Budget to ISC so that it can produce needed materials. 7.1.3 General Compact Total 4. Acquire resources in accordance with plan and budget. Salary M 4,600 0 4,600 Fringe M 483 0 483 Supplies & Materials 0 2,500 2,500 Total 5,083 2,500 7,583

Impact Proper materials to support implementation of new curriculum Output 7.1.4- To implement curriculum and procedures for student Responsibility & Coordination within MOE & Schools assessment 1. Ass Sec, HRD Rep, IT Spec, and HRD Dir 2. Ass sec Priority Activities 3. Ass sec and Trainer 1. Continue to conduct needs analysis to determine staffing and training 4. Trainer needs for curriculum implementation and instruction. 5. MLA Specialist and Ass Sec 2. Identify curriculum/assessment trainers. 6. Ass Sec and trainer 3. Develop course for training teachers to use curriculum in daily 7. Ass Sec and trainer instruction and to assess student progress. 4. Develop and conduct training courses for curriculum/assessment Mini Line Item Budget trainers. 7.1.4 General Compact Total 5. With other departments, develop realistic school visit plan for each Salary M 5,750 0 5,750 school year. Fringe M 604 0 604 6. Visit schools to hold on-site curriculum/assessment training. Travel D 0 5,833 5,833 7. Conduct summer review sessions for teachers and principals. Rentals 0 2,000 2,000 POL 0 1,250 1,250 Total 6,354 9,083 15,437

Impact Up-to-date curriculum and teachers Output 7.1.5- To build capacity of principals to oversee curriculum Responsibility & Coordination within MOE & Schools implementation, school improvement, management and leadership. 1. Ass Sec 2. Ass Sec, Trainer, PREL Priority Activities 3. Ass Secretaries 1. Carry out principals institutes twice each year. Design and deliver 4. Ass Sec, Trainer and Consultant workshops on curriculum implementation, school improvement, school management and leadership for presentation at institutes. Mini Line Item Budget 2. Design training module for on-site school visits. 7.1.5 General Compact Total 3. Select principals to attend off-island training workshops. Salary E 3,900 0 3,900 4. Educate principals on their responsibilities as instructional leaders in Salary M 9,575 0 9,575 their schools. Fringe E 410 0 410 Fringe M 1,005 0 1,005 Travel D 0 5,833 5,833 Total 14,890 5,833 20,723

Impact Professional development of staff Increased professionalism of staff Output 7.1.6- To develop and incorporate human values and ethics into Responsibility & Coordination within MOE & Schools national standards and instruction. 1. Text book committee 2. Ass Secretaries CIA and P&P Priority Activities 3. Text book committee 1. Develop and publicize national guidelines for holistic human development and human values. Mini Line Item Budget 2. Incorporate into instructional section of teacher handbook. 7.1.6 General Total 3. Establish criteria for purchasing and developing classroom resources Salary M 2,300 2,300 to emphasize human values and ethics. Fringe M 242 242 Total 2,542 2,542

Impact Morally healthy society Output Group 7.2- To provide relevant and responsive secondary curriculum. ($105,229) Output 7.2.1- To complete review of all developed secondary curriculum Responsibility & Coordination within MOE & Schools areas. 1&2 – Ass Sec, Principals and specialists

Priority Activities Mini Line Item Budget 1. Review above subject areas. 7.2.1 General Compact Total 2. Finalize all subject areas. Salary E 4,200 0 4,200 02/27/09 MOE FY09 Portfolio Budget Document Page 56

Salary M 42,912 0 42,912 Fringe E 441 0 441 Fringe M 4,506 0 4,506 Other Charges 0 500 500 Total 52,059 500 52,559

Impact Better guidelines for teachers Up-to-date curriculum implementation

Output 7.2.2- To obtain necessary resources to implement secondary Responsibility & Coordination within MOE & Schools curriculum 1. Ass Sec and Principals 2. Specialists and Dir ISC Priority Activities 3. Ass Sec and MLA Specialist 1. Update three-year plan for acquiring required classroom resources 4. Ass Sec 2. Develop detailed needs for MLA materials and provide written report to ISC so that it can produce needed materials. Mini Line Item Budget 3. Acquire resources in accordance with plan and budget. 7.2.2 General Compact Total 4. Acquire Marshallese materials from ISC. Salary M 1,150 0 1,150 Fringe M 121 0 121 Supplies & Materials 0 2,500 2,500 Total 1,271 2,500 3,771

Impact Proper materials to support implementation of new curriculum Output 7.2.3- To build teacher capacity to implement common core Responsibility & Coordination within MOE & Schools requirements of national curriculum standards. 1. Specialists 2. Ass Sec Priority Activities 3. Ass Sec and Trainer 1. Use available training courses furnished by publisher 4. Ass Sec and Trainer 2. Identify secondary curriculum/assessment trainers. 5. CIA Staff 3. Develop training workshops for secondary teachers on curriculum and assessment of student progress. Mini Line Item Budget 4. Provide summer workshops to train teachers on daily use of 7.2.3 General Compact Total curriculum Salary E 1,050 0 1,050 5. Conduct on-site visits to train teachers on daily use of curriculum. Salary M 16,172 0 16,172 Fringe E 110 0 110 Fringe M 1,698 0 1,698 Travel D 0 5,833 5,833 Total 19,030 5,833 24,863

Impact Better student performance Output 7.2.4- To assist schools to build capacity to implement non-core Responsibility & Coordination within MOE & Schools elective curricula. 1 – 3 – Ass Sec

Priority Activities Mini Line Item Budget 1. Identify opportunities to build capacity in non-core subject areas, 7.2.4 General Total especially with on-island providers. Salary E 6,500 6,500 2. Identify opportunities for non-core subject teachers to build general Salary M 6,375 6,375 skills through non-MoE training. Fringe E 680 680 3. Include secondary teachers of non-core subjects in basic skills Fringe M 669 669 training such as the English and math institutes, computer skills and Total 14,224 14,224 general pedagogy workshops as appropriate. Impact Student performance will increase Output 7.2.5- To ensure Marshallese Language Arts is taught according to Responsibility & Coordination within MOE & Schools national standards at all secondary schools. 1. Ass Sec 2. CIA Staff Priority Activities 3. Ass Sec, Principals 1. Communicate national standards to all secondary school principals. 2. Review course materials, including syllabi and course descriptions. Mini Line Item Budget 3. During on-site visits, review teachers’ assessments of students in the 7.2.5 General Compact Total MLA. Salary M 2,300 0 2,300 Fringe M 242 0 242 Travel D 0 5,833 5,833 Total 2,542 5,833 8,375

Impact National Standards developed and implemented Constant following of the curriculum 02/27/09 MOE FY09 Portfolio Budget Document Page 57

Output 7.2.6- To enhance capacity of principals to implement national Responsibility & Coordination within MOE & Schools curriculum standards. Deferred to 2010 Priority Activities 1. Develop training workshops for principals on national curriculum Mini Line Item Budget standards. 7.2.6 General Compact Total 2. Provide both one-on-one training and group workshops for principals Salary M on national curriculum standards. Fringe M 3. Design tools to assess effectiveness of workshops and one-on-one Supplies & training session Materials 4. Carry out assessments of training Office 5. Analyze training assessment, with recommendations for improvement Equipment of training. Total 6. Implement results of assessment. Impact

Output 7.2.7- To review social studies curriculum to incorporate civic Responsibility & Coordination within MOE & Schools values and civics education. 1&2 – Curriculum review committee

Priority Activities Mini Line Item Budget 1. Review existing civics portions of social studies curriculum. 7.2.7 General Total 2. Revise as needed to incorporate civic values from grades K-8 Salary M 1,300 1,300 Fringe M 137 137 Total 1,437 1,437

Impact Up-to-date curriculum Output Group 7.3- To improve classroom instructions (K-12) ($91,813) Output 7.3.1- To develop and implement comprehensive MoE teacher Responsibility & Coordination within MOE & Schools training handbook for teaching methodologies 1 – 3 – Ass Sec

Priority Activities: Mini Line Item Budget 1. Collect best practices for teaching methodologies in use in the 7.3.1 General Total different teacher training programs. Salary M 3,825 3,825 2. Compile best practices into handbook for MoE teacher trainers. Fringe M 402 402 3. Train MoE teacher trainers on use of handbook. Total 4,227 4,227

Impact Better practices More effective teachers leading to higher test scores by students Output 7.3.2- To provide summer workshops on instructional technique Responsibility & Coordination within MOE & Schools for teachers (K-12). 1. Ass Sec 2. Ass Sec and Trainer Priority Activities 3. Trainer 1. As member of Training Task force, develop three-year summer training plan. Mini Line Item Budget 2. Design and develop workshops. 7.3.2 General Total 3. Conduct workshops Salary E 3,150 3,150 Salary M 34,382 34,382 Fringe E 331 331 Fringe M 3,450 3,450 Total 41,313 41,313

Impact Upgrade Teachers Improved teacher performance measured by increased test scores by students Output 7.3.3- To train teachers to provide equitable learning opportunities Responsibility & Coordination within MOE & Schools to ALL students in the classroom (no child left behind; all students learn) 1 & 2 – Ass Sec, Specialists, PREL

Priority Activities Mini Line Item Budget 1. Incorporate training modules into on-site visits. 7.3.3 General Total 2. Incorporate training modules into summer workshops. Salary E 2,100 2,100 Salary M 23,144 23,144 Fringe E 221 221 Fringe M 2,430 2,430 Total 27,895 27,895

Impact Implemented curriculum More students qualified to enter college 02/27/09 MOE FY09 Portfolio Budget Document Page 58

Fewer students needing remedial courses at the college level Reduced number of dropouts Improve TOFEL scores Output 7.3.4- To evaluate UNESCO Pilot Teacher Training Project. Responsibility & Coordination within MOE & Schools 1. Ass Sec Priority Activities 1. Evaluate the relevance of the Arno project to determine further use Mini Line Item Budget in other schools 7.3.4 General Total Salary E 6,500 6,500 Fringe E 683 683 Total 7,183 7,183

Impact Improve TOFEL scores Improved student performance Output 7.3.5- To train teachers to incorporate values and ethics into Responsibility & Coordination within MOE & Schools regular instruction. 1 – 3 – Ass Sec and Trainers

Priority Activities Mini Line Item Budget 1. Develop training modules for teachers for teaching values and ethics. 7.3.5 General Compact Total 2. Deliver training modules in on-site training. Salary M 2,550 0 2,550 3. Incorporate modules in summer workshops. Fringe M 268 0 268 Travel D 0 5,835 5,835 Total 2,818 5,835 8,653

Impact Responsible and accountable students Output 7.3.6- To improve teachers’ ability to promote necessary attitudes Responsibility & Coordination within MOE & Schools for life-long development, including self-esteem. 1. Ass Sec and Trainer

Priority Activities Mini Line Item Budget 1. Include specific methods to promote positive students’ attitudes in all 7.3.6 General Total teacher-training workshops. Salary M 2,300 2,300 Fringe M 242 242 Total 2,542 2,542

Impact More self reliant students Better learning attitudes of students Output Group 7.4 To improve Teachers’ Skills for Assessing Students’ Learning. ($7,242) Output 7.4.1- To train teachers to use assessment tools to improve Responsibility & Coordination within MOE & Schools classroom instruction and student learning. 1 – 5 – Ass Sec, Trainers, Testing Division

Priority Activities Mini Line Item Budget 1. Continue to develop training modules to train teachers to use student 7.4.1 General Compact Total portfolios in addition to traditional exams. Salary M 1,275 0 1,275 2. Continue to develop training module to train teachers to use Fringe M 134 0 134 assessment tools available in existing resources. Travel D 0 5,833 5,833 3. Continue to develop training module to train teachers to build Total 1,409 5,833 7,242 effective exams, especially focusing on critical thinking abilities. 4. Review training modules to train teachers to utilize all student Impact assessment to adjust and improve classroom instruction. Better scores on TOFEL 5. Incorporate student assessment training modules into site-visit Better performance of students training module. 6. Incorporate student assessment training modules into summer workshop program. Matrix 7: Performance Information for Outcome 7

Evaluations Matrix 7 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 7 in FY09 No issues have been identified affecting the implementation of Outcome 7 in FY09

02/27/09 MOE FY09 Portfolio Budget Document Page 59

Outcome 7 Resources Statement 7 (below) details how the FY09 appropriation translates to allocated resources for Outcome 7. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 7: Total Resources for MOE Outcome 7 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations General Funds $379,344 Compact Funds 45,750 Total administered expenses $425,094 Ministry Appropriations Output Group 7.1 - To provide relevant and responsive primary curriculum. $220,810 Output Group 7.2 - To provide relevant and responsive secondary curriculum. $105,229 Output Group 7.3 - To improve classroom instructions (K-12) $91,813 Output Group 7.4 - To improve Teachers’ Skills for Assessing Students’ Learning. $7,242 Total price from Ministry outputs $425,094 Total revenues from appropriations $425,094 Statement 7: Outcome 7 Resources

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X. Objective Area: Program Delivery and Student Services

A. Outcome 8: To improve service delivery and learning outcomes by addressing the special needs of the students on Kwajalein atoll

1. Performance Matrix MOE Outcome 8

Kwajlein specific issues will continue to be managed through the Assistant Secretary for Kwajlein. Matrix 8 provides details for MOE Outcome 8 in FY09.

Matrix 8: Performance Information for MOE Outcome 1 Outcome 8: To improve service delivery and learning outcomes by addressing the special needs of the students on Kwajalein atoll Output Group 8.1 – To improve delivery of education to Kwajalein students: ($1,561,786) Output 8.1.1 – to improve management of early childhood, primary, Responsibility & Coordination within MOE & Schools middle, and high schools and continue providing general education 1. Assistant Secretary & Executive Committee delivery. 2. Assistant Secretary & Executive Committee 3. Assistant Secretaries for Kwajalein Schools & Administration Priority Activities 4. Assistant Secretaries for Kwajalein Schools & Administration 1. With available resources (budget & personnel), split EPES into a 5. Assistant Secretary for Kwajalein Schools primary school (K-5) and Middle School (6-8). 6. Assistant Secretary for Kwajalein School, School Principals, Support 2. Reassign qualified management team to run middle school, including Services Staff, and Teachers Principal, Vice Principal. 3. Develop terms of reference and detailed job description for Fiscal Mini Line Item Budget Officer and recruit Fiscal Officer to assist Assistant Secretary and 8.1.1 ESN Total School Principals. Salary E 59,800 59,800 4. Develop terms of reference and detailed job description and establish Salary M 421,805 421,805 a poll of names for substitute teacher, who can cover classes for Fringe E 6,279 6,279 teachers who are unable to report to work. Fringe M 44,291 44,291 5. Recommend hiring of substitute teachers when as required. Ebeye Diff 84,361 84,361 6. Provide delivery of required services. Travel D 10,000 10,000

Travel I 10,000 10,000 Training 21,500 21,500 Comm. 20,000 20,000 Rentals 6,000 6,000 Utilities 147,402 147,402 Insurance 12,000 12,000 Freight 8,000 8,000 Office Supplies 8,000 8,000 Food Stuff 1,000 1,000 Supplies & Materials 63,476 63,476 Equipment 13,983 13,983 Total 937,897 937,897

Impact

Output 8.1.2 – To improve teacher education through distant learning. Responsibility & Coordination within MOE & Schools 1. Assistant Secretary & School Principals Priority Activities 2. IT Staff and School Principals 1. Utilize IT teachers to improve internet infrastructure. 3. IT Staff, School Principals, and Teacher Trainer 2. Procure necessary supplies & equipment to improve and increase IT capability Mini Line Item Budget 3. Ensure internet connectivity to conduct on-line classes. 8.1.2 ESN Total Salary E 9,600 9,600 Salary M 8,192 8,192 Fringe E 1,008 1,008 Fringe M 860 860 Ebeye Diff 1,638 1,638 Supplies & Materials 4,000 4,000 Office Computer 7,000 7,000 Total 32,298 32,298

Impact

Output 8.1.3 – To implement counseling program for EPES and EMS. Responsibility & Coordination within MOE & Schools 1. School Principals

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Priority Activities 2. Assistant Secretary & School Principals 1. Consult with Majuro Middle School to get feedback on its 3. School Principals and Counselor implementation of a new counseling program. 4. Counselor 2. Develop terms of reference for counselors. 3. Look within current staff and identify 1 counselor. Mini Line Item Budget 4. Establish career education program to foster career-oriented 8.1.3 ESN Total consciousness among primary students. Salary M 17,968 17,968 Fringe M 1,887 1,887 Ebeye Diff 3,594 3,594 Supplies & Materials 500 500 Office Computer 3,000 3,000 Training 1,000 1,000 Total 27,949 27,949

Impact

Output 8.1.4 – To improve enrollment rates on Kwajalein Atoll schools. Responsibility & Coordination within MOE & Schools 1. Asst. Secretary, School Principals & Counselor Priority Activities 2. School Principals, Counselor and Teachers 1. As part of overall MOE effort, establish committee to conduct a 3. Asst. Secretary, Principals and Fiscal Officer survey to identify causes of truancy, dropouts and push outs. 4. Asst. Secretary, Principals and Fiscal Officer 2. Implement relevant recommendations as identified by the study. 5. Asst. Secretary, Principals and Fiscal Officer 3. Develop cost options for continuing schools lunch program. 4. Select sustainable option for continuing lunch program based on Mini Line Item Budget current and expected budgets. 8.1.4 ESN Total 5. Implement lunch program Salary M 20,510 20,510 Fringe M 2,153 2,153 Ebeye Diff 4,102 4,102 Supplies & Materials 3,000 3,000 Contractual 520,000 520,000 Total 549,765 549,765

Impact

Output 8.1.5 – Develop curricula and learning opportunities for students in Responsibility & Coordination within MOE & Schools non-core subjects. 1. Assistant Secretary & School Principals

Priority Activities Mini Line Item Budget 1. Develop and implement curricula for drama, computers, music, band 8.1.5 ESN Total and art. Salary E 9,600 9,600 Salary M 8,192 8,192 Fringe E 1,008 1,008 Fringe M 860 860 Ebeye Diff 1,638 1,638 Supplies & Materials 5,000 5,000 Training 5,000 5,000 Total 31,298 31,298

Impact

Output 8.1.6 – Promote parental and community involvement. Responsibility & Coordination within MOE & Schools 1. Asst Secretary, School Principals, PREL Priority Activities 2. Asst Secretary, School Principals, PREL 1. Establish a Parents’ Center on campus. 3. School Principals and Fiscal Officer 2. Solicit parent volunteers to assist with monitoring student progress, absenteeism, truancy, tardiness. Mini Line Item Budget 3. Obtain computers and other items necessary for proper operation of 8.1.6 General Compact ESN the center. Salary M Fringe M Supplies & Materials Office Equipment Training Total

Impact

Output Group 8.2 – Provide better support services to Kwajalein students: ($113,638) Output 8.2.1 – To provide adequate transportation service to students and Responsibility & Coordination within MOE & Schools school administrations on Kwajalein Atoll 1. School Principals 2. School Principals

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Priority Activities 1. Conduct transportation needs survey of all schools students to Mini Line Item Budget develop recommendations for vehicle purchase 8.2.1 ESN Total 2. Implement recommendations. Salary M 12,485 12,485 Fringe M 1,311 1,311 Ebeye Diff 2,497 2,497 POL 69,000 69,000 Vehicle 23,000 23,000 Total 108,293 108,293

Impact Absenteeism rate deceased Output 8.2.2 – To provide adequate health services to students on Responsibility & Coordination within MOE & Schools Kwajalein: 1. School Principal 2. School Principal Priority Activities 3. School Principal 1. Work with MOH to obtain one health professional for KAHS. 2. Conduct needs analysis to hire full time nurse for EPES and EMS. Mini Line Item Budget There’s currently one hosp staff working at the Elem School; principal 8.2.2 ESN Total will continue to work with MOH so health professional is available. Salary M 4,096 4,096 3. Implement recommendations of needs analysis. Fringe M 429 429 Ebeye Diff 819 819 Total 5,345 5,345

Impact

Output Group 8.3 Elementary & Secondary School Delivery ($816,344) Output 8.3.1 –Ebeye Elementary School Responsibility & Coordination within MOE & Schools 1. School Principal & Assistance Secretary Priority Activities 1. Program Delivery Mini Line Item Budget 8.3.1 Compact Total Salary M 373,751 373,751 Fringe M 39,244 39,244 Ebeye Diff 74,750 74,750 Total 487,745 487,745

Impact

Output 8.3.1 –Ebeye Secondary School Responsibility & Coordination within MOE & Schools 1. School Principal & Assistance Secretary Priority Activities 1. Program Delivery Mini Line Item Budget 8.3.2 Compact Total Salary Ex 180,000 180,000 Fringe Ex 18,900 18,900 Salary M 99,386 99,386 Fringe M 10,436 10,436 Ebeye Diff 19,877 19,877 Total 328,599 328,599

Impact

Matrix 8: Performance Information for Outcome 8

Evaluations Matrix 8 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 8 in FY09 No issues have been identified affecting the implementation of Outcome 8 in FY09

Outcome 8 Resources Statement 8 (below) details how the FY09 appropriation translates to allocated resources for Outcome 8. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by 02/27/09 MOE FY09 Portfolio Budget Document Page 63

Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 8: Total Resources for MOE Outcome 8 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations Ebeye special needs $1,692,845 Compact 816,344 Total administered expenses $2,509,189 Ministry Appropriations Output Group 8.1 - To improve delivery of education to Kwajalein students $1,579,207 Output Group 8.2 - Provide better support services to Kwajalein students 113,638 Output Group 8.3 - Elementary & Secondary School Delivery 816,344 Total price from Ministry outputs $2,509,189 Total revenues from appropriations $2,509,189 Statement 8: Outcome 8 Resources

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XI. Objective Area: Program Delivery and Student Services

A. Outcome 9: To address the needs of special education students

1. Performance Matrix MOE Outcome 9

The Ministry of Education will work to expand the coverage of its Special Education so that students with special needs receive the specialized education that they need. To make this happen, the Office of Special Education will provide more training for teachers on ways to meet the needs of all students in their classrooms as well as specialized training to handle specific needs.

The management of the special education program will become more integrated with MOE’s overall management by using the MOE data system to track and monitor Special Education students. Although every effort will be made to ensure the continuation of the Special Ed program, the Ministry will also work to develop contingency plans should funding be discontinued in 2010 so that our education system remains inclusive. Matrix 9 provides details for MOE Outcome 9 in FY09.

Matrix 9: Performance Information for MOE Outcome 9 Outcome 9: To address the needs of special education students Output Group 9.1 – To provide inclusive education for all Marshallese students with special needs. ($2,592,244) Output 9.1.1- To expand the staff, development and support of special Responsibility & Coordination within MOE & Schools education teachers. 1. Director & Specialists of Special education & Personnel 2. Director & Specialists of Special Ed. & Staff Development & CIA Priority Activities 3. Directors of Special Ed. Staff Development 1. Increase number of Special Education teachers in elementary school. Mini Line Item Budget 2. Develop Teacher Training Programs for Marshallese Special Ed 9.1.1 GF Federal Grant Total teachers (locally-CMI or USP Special Ed. Courses) see also post Salary M 52,352 10,500 62,852 secondary. Fringe M 5,497 1,103 6,600 3. Continue to build skill profiles of Special Ed. Teachers through Supp/Materials 0 28,667 28,667 ongoing summer school and establish “effective teaching skills Int. Travel 0 200,000 200,000 programs” with focus on improving teaching skills and instruction Local Travel 0 35,100 35,100 content. Training 0 40,133 40,133 Total 57,849 315,503 373,667

Impact

Output 9.1.2- To improve and integrate monitoring systems for special Responsibility & Coordination within MOE & Schools education teachers and students. 1. Sp. Ed. Team (all actions)

Priority Activities Mini Line Item Budget 1. Develop and align Special Education teacher certification 9.1.2 GF Federal Total procedures with the current teacher management system. Grants 2. Manage and enforce Special Education teacher absenteeism and Salary M 31,530 0 31,530 teacher performance. Fringe M 3,311 0 31,530 3. Improve information management, data collection and Sup/Materials 0 22,933 22,933 management information systems for Special Education teachers’ Equipment 0 10,000 10,000 and students’ performance. Int. Travel 0 51,440 51,440 4. Integrated Special Education MIS with MoE MIS to track Special Total 34,841 84,373 119,272 Education teachers.

5. Plan for continuation of service if federal funds are cut in 2010. A Impact committee of MoE administrators needs to list, evaluate, and Improve overall performance of Special Ed Program prioritize the services currently provided and ensure that top priority services are maintained with others available as budgets permit. 6. A means of tracking students who depart the Special Education program needs to be envisioned to help document the successes of the overall program and argue for its continuation. 7. Review all special education staff job descriptions and evaluation procedures. 8. Consider a policy on avoiding diversion of Special Education teachers as regular classroom teachers.

Output 9.1.3- To enhance the overall enrollment, inclusiveness and Responsibility & Coordination within MOE & Schools equality of services to special needs students. Activity 1-3: Special Ed Team

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Priority Activities 1. Use alternative evaluations (other than testing) to determine Mini Line Item Budget high school entry for Special Education students. 9.1.3 GF Federal Total 2. Review the Education Act with the intent to extend equal Grants access to all educational services for all students especially paying Salary M 21,118 1,255,979 1,276,801 close attention to the needs of all vulnerable students, particularly Fringe M 2,217 131,878 134,330 low socio-economic groups and those in remote and isolated Supplies & Materials 0 22,933 22,933 areas, (Ex. Promote electrification of all schools, open Equipment 0 20,000 20,000 enrollment). Int. Travel 0 77,160 77,160 3. Provide inclusive education for all Marshallese students with Communications 0 20,000 20,000 Special needs Contractual 0 181,900 181,900

Rentals 0 18,000 18,000

Printing 0 6,000 6,000 Repairs 0 30,000 30,000 Grants 0 62,300 62,300 Freight 0 18,000 18,000 Books 0 20,000 20,000 POL 0 35,000 35,000 Other charges 0 46,900 46,900 Furniture 0 30,000 30,000 Vehicle 0 100,000 100,000 Total 23,335 2,076,050 2,099,324

Impact

Matrix 9: Performance Information for Outcome 9

Evaluations Matrix 9 includes priority activities and impacts that MOE uses to assess and report quarterly progress. As MOE information collection improves the performance information will become more reliable. This information will assist MOE better understand how achieving the Outputs regarding service delivery affect the quality of education in the RMI. This will provide more reliable and accessible data for planning and reporting.

Measures Affecting Outcome 9 in FY09 No issues have been identified affecting the implementation of Outcome 9 in FY09

Outcome 9 Resources Statement 9 (below) details how the FY09 appropriation translates to allocated resources for Outcome 9. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Due to changes in the organization of the Portfolio Budget FY08 information cannot be used for spending comparison.

Statement 9: Total Resources for MOE Outcome 9 Budgeted Budgeted Estimated Estimated FY09 FY08 Administered Appropriations General Funds $116,025 Federal Grants 2,475,926 Total administered expenses $2,592,263 Ministry Appropriations Output Group 9.1 - To provide inclusive education for all Marshallese students with special $2,592,263 needs Total price from Ministry outputs $2,592,263 Total revenues from appropriations $2,592,263 Statement 9: Outcome 9 Resources

02/27/09 0 0 0 0 7,029 1,500 9,000 55,000 59,000 74,249 53,000 15,000 12,000 85,436 97,581 150,703 198,989 300,000 173,195 874,164 940,634 190,100 431,101 512,919 1,435,266 9,852,851 1,013,934 1,318,900 6,026,743 Total 13,015,271 13,015,271 can determine 0 0 Special Revenue 769,166

66 1,399,460 Federal Grants 517 1,266,479 0 51,000 328,600 0 482,000 181,900 0 SEG 1,707,797 2,320,924 791 152,830 132,981 791 152,830 0 79,000 90,000 0 0 730,985 847,877 ESN 10,000 10,000 5,000 0 0 846 493,249 1,455, 846 493,249 each line item broken down by funding source. In this way MOE this by funding source. In item broken down each line 7,344,640 1,947,314 Compact $ 71,436 71,436 $ 8,000 6,000 0 0 0 102,600 20,000 30,595 20,000 0 0 000 122,000 13,000 000 8,000 35,100 0 15,000 120,000 520,000 10,500 27,600 13,401 141,462 1,575,760 5,061, 1,832,390 General by Funding Type MOE FY09 by Funding Type se 144,838 531,494 51, 531,494 144,838 se home leave 55,000 0 0 0 0 home tes 93,925 1,172,341 93,925 tes 9,862 123,096 8,295 9,450 0 0 0 9,450 8,295 123,096 9,862 404,783 74,533 303,872 90,976 0 0

XII. Line Item Budget Document Budget Portfolio FY09 MOE Item XII. Line MOE line item budget, with provides a view of the Table 25 below achievement of Outcomes office and contribute to the to the working of contribute how various funding sources Expense Differential Personnel Expenses Differential Personnel-related expensed & Wages-Expatria Salaries & Wages-Marshallese Salaries Insurance Standby 0 0 Night 0 Differential Benefits_Expat Personnel Marshalle Benefits Personnel 6,236 0 0 0 0 0 Employee 0 792.75 Ebeye Expenses Housing Leased & Repatriation Recreation, Overtime Operating Expenses Expense Allowances Freight 5,712 94,627 98,650 Rentals 0 communications Office Page 0 & Reproduction Printing Official Advertising 0 Supplies & Computer Office 0 0 0 Supplies/Material Other 0 &Computer Equipment Office 1,500 0 0 0 50,000 0 0 0 Ministerial 9,000 Stuffs Food 300,000 Water expenses Services Contractual Travel Domestic Travel International 0 42,249 12,000 0 0 8,000 0 6,000 18,000 Training 0 26,000 6,000 0 3,000 18,000 0 Representation 0 0 02/27/09 0 0 9,000 0 0 0 0 6,500 0 82,581 0 0 0 0 0 0 12, 404,286 40,133 0 41,000 27,500 2,500 188,000 0 0 6,000 1,000 751,634 0 0 0 0 0 0 0 6,726 3,000 93,651 36,363 26,000 62,300 12,383 652,275 108,983 289,740 127,500 246,000 400,000 1,077,087 5,656,312 1,486,861 6,130,995 26,659,870 26,659,870

0 174,232 174,232

62,300 245,000

67 2,475,926

255,004 0 174,232 255,004 0 816,275 1,255,004 6,100,000

113,983 100,000 1,792,845

000 13,983 28,000 30,000 0 953,853 100,000 1, 953,853 100,000 311,603 2,353,853 11,957,410

0 85,962 85,962 708,725 130,000 152,400 0 0 2,185,606 4,159,457 ants ants 163,240 69,000 22,500 35,000 0 0

Vehicle 0 0 23,000 123,000 100,000 0 0 100,000 0 0 123,000 8,000 23,000 Dues and 37, Document Budget Portfolio FY09 MOE 18,000 0 0 0 Taxes Subscription Utilities Capitalized Not & Tools Equipment Charges and Expenses Other 0 Federal Accreditation Transportation Development and capital expenditures materials & other Instructional Books 0 Equipments 0 0 0 3,000 0 fixtures & Furniture Office 0 0 Insurance 0 0 and Lubric Oil Petroleum, Repairs Renovation & equip Building 0 6,726 0 0 0 Vehicle 0 Expenses Financing Outlay 0 0 Out Transfer 42,751 Grants and contributions Subsidies Audit 0 0 0 Total Fund 0 Table 25: MOE Line Item Budget by Source Page 12,383 0 0 0 0 1,363 4,000 0 0 92,000 0 0 5,500 30,000 62,300 0 46,900 632,275 0 0 0 2,173,223 0 0 0 0 20,000 1, 400,000 5,000 0 0 0 02/27/09 30,000 0 0 0 0 0 0 0 0 0 MOE FY09 Portfolio Budget Document Page 68

D. National Scholarship Board (MISGLB) I. Overview The Board was created on November 26, 1979 through the Scholarship Assistance Act. The function of the Board is to develop and administer a financial assistance program for those qualified applicants who cannot pursue educational training opportunities due to financial inability. The main responsibilities of the board are:

To adopt and promulgate regulations for the award of scholarship grants and loans To evaluate and investigate the application in information provided by scholarship assistance grant and loan applicants for the purpose of assuring the integrity and equity of the program To award scholarship assistance grants and loans from funds allocated for those purposes, in accordance with the regulations promulgated by the Board To monitor the educational progress of scholarship assistance recipients To Assure timely repayment of scholarship assistance loans To recommend to the Cabinet, for its approval, those scholarship programs and technical training school programs which should enjoy priority in the award of scholarship assistance grants and loans.

There have been no major changes to the role/mission of NSB within the portfolio since FY04 budget.

II. Performance Information for NSB

Chart 7 below illustrates the organizational relationship of the NSB Objective Areas and Outcomes.

Chart 7: Objective Area and Outcome NSB – FY09

Scholarship Grant and Loan Board

Director: Juliet Anitok

Objective Area

Scholarships

NSB Outcome (MOE Outcome 10)

To provide financial assistance to qualified students to pursue educational opportunities

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Table 26 below provides a breakdown of NSB FY09 funding by source, as it will be applied to the NSB Outcome. Amounts provided in Table 26 are the total of administrative and direct costs as funded by each funding source. These funds are all transferred out from MOE to NSB.

Table 26: Appropriations and other revenue by Source and Outcomes – NSB FY08 National Scholarship Board Compact ESN General SEG Total Funds Fund NSB (MOE Outcome 10): To provide financial assistance $600,000 $100,000 $173,223 $679,000 $1,552,223 to qualified students to pursue educational opportunities

Table 26: NSB Appropriations

III. Primary Measures for NSB

Measuring performance is a critical function of performance budgeting. NSB measurements focus on data collection, and impacts. Table 27 (below) presents primary (annual) performance measures for NSB. Data will be collected on a quarterly basis, and reported on cumulatively. The measures are designed to allow NSB to demonstrate performance with regard to the implementation of outputs and obtaining expected results

Outputs/Impacts NSB Baseline FY06 FY07 Data Areas Output 2004 Increase acceptance rate RMI applicants abroad 154 249 203 Number of applicants Increase number of accurate applications (total recipients) 80% 164 120 Number accurate applications Increase amount loan repayment (annually) and overall None None Number of student completed Increase collection of overdue repayments * $1,359,792 $506,075 their studies Increase number students completing studies (review and Loan repayment and revise this measures) 3 20 18 converted Amount repayment (overdue) Increase number of students returning to RMI for 2 year Number returning to RMI for 2 scholarship forgiveness program 11 8 year work program Table 27: NSB Measurements *To date, no repayment and/or collection have been made however, amount listed are worth of loan conversions made for students who returned to RMI after completion of their studied programs.

In addition to the primary measures found in Table 27 the NSB Outcome Matrix includes management measurements (indicators) for each output. These are predominantly impact measurements. The measurements correspond directly to the associated Output and are designed to guide NSB staff in day-to-day management. .

The management measures contained in Matrix 10 below are used as “in-house roadmaps” and are designed to provide both quantitative and qualitative information. The measurements provide a focal point for the staff as they implement priority activities that support the Outputs. The principal intent is for managers and staff to increase their knowledge as to the impacts (benefits or lack of benefit) that is associated with their work and guide work on a daily basis. The subsequent intent is for these measures to be associated, or ‘rolled up” into the annual measures, thus linking the impacts from the individual outputs to the overall NSB Outcomes.

The measures included in the matrix are also designed to augment the annual measures and assist NSB in determining data collection areas and what types of information can best measure performance. In some cases measures of effectiveness and efficiency are found in Matrix 10. These are designed so that as reliable output and impact data is collected NSB is best prepared to analyze and report on how specific funds are used to obtain results.

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IV. NSB Objective Area: Scholarships

A. NSB (MOE Outcome 10): To Provide Financial Assistance to Qualified Students to Pursue Educational Opportunities

10. Performance Matrix MOE Outcome 10 (NSB)

Matrix 10 provides performance details for NSB (MOE Outcome 10) in FY09. In FY06 NSB restructured the performance matrix to better associate outputs, results and impacts with the priority of providing scholarships and working with grantees to return to the RMI upon completion of their studies. The FY08 performance matrix was restructured once again. Output Groups have been reorganized and Outputs within the groups have been streamlined, this remains in place for FY09. . The intent of restructuring the performance matrix is to allow NSB to better focus and report on how scholarship recipients impact economic development and growth in the RMI as a result of obtaining increased access to post-secondary education.

A mini line item budget for each Output and the identification of staff responsible for implementing and/or coordinating each priority activity are also included in Matrix 10.

Matrix 10: Performance Information for Scholarship Board NSB (MOE Outcome 10 ) To Provide Financial Assistance to Qualified Students to Pursue Educational Opportunities Output Group 10.1- Scholarship Recipient Enrollment ($67,620) Output 10.1.1 Responsibility for Activities/Coordination Increased number of qualified students by 1 % going on to secondary Activity 1 - Scholarship Office training at the College of Marshall Islands and other accredited Activity 2 - Scholarship Office staffs & Board colleges/universities abroad. ($67,620) Activity 3 - Scholarship Office staffs Activity 4- Scholarship Office Staffs Priority Activities 1. Public Awareness Mini Line Item Budget • Continued to do year visitation to all RMI high schools to 10.1.1 Gen Fund Compact Totals disseminate information on scholarship availability. Salary 23,460 0 23,460 • Continued to do provide information to the public on Fringe 2,463 0 2,463 application submission deadlines and scholarship Training 13,230 0 13,230 requirements Travel I (Board) 0 15,000 15,000 2. Evaluation of applications Printing 0 1,000 1,000 • Applications assessed for accuracy and investigated to ensure Postage 0 667 667 that information provided is reliable Office Rent 0 4,000 4,000 • Ensure Board meetings are held on timely manner. Repairs/Auto 0 333 333 (assessment of application disaggregated by an academic Repairs/Office 0 700 700 year, spring and summer semester) Com 0 1,467 1,467 3. Improve coordination and communication 4. improve counseling/guidance (decrease drop-out rate) Representation 0 2,500 2,500 Office Equipment 0 500 500 Supplies & Materials Office 0 800 800 Professional Fee Accounting 0 500 500 POL 0 1,000 1,000 Totals 39,153 28,467 67,620

Impact Increased knowledge of RMI students with regard to procedures and guideline for applying for scholarship Increased number of completed & accurate application Provide better service to the RMI students in RMI and abroad Efficiency Ratio costs of workshops to # of applicants Ratio of cost of workshops regarding filling out applications to decrease in number of applications containing inaccurate information Effectiveness Ratio # of accurate applications to overall number of applications Increase in number of applications assessed to increase/decrease in number rejected due to inaccurate or unreliable information Output Group 10.2 –Awarding Scholarships ($1,433,014) Output 10.2.1 Responsibility for Activities/Coordination Scholarships awarded as per allocated funds and in accordance with all Activity 1 - Scholarship Staffs and Board 02/27/09 MOE FY09 Portfolio Budget Document Page 71 applicable regulations Activity 2 - Scholarship staffs and Board Activity 3 - Scholarship Staffs and Board Priority Activities 1. Continued to provide scholarship assistance to qualified Mini Line Item Budget Marshallese students 10.2.1 Gen Compact SEG ESN Totals 2. Track number of awards (new/ongoing) for studies in priority Fund areas. Salary 23,460 0 0 0 23,460 3. Continued to use database as a tracking tool for: Fringe 2,463 0 0 0 2,463 • Number & amount of scholarship awarded (average/award) Scholarships 8,223 550,000 679,000 100,000 1,337,223 • Amount/number award to students attending CMI Trust Fund 50,000 0 0 50,000 • Amount/number award to students attending US Colleges Sitting Fees 0 5,000 0 0 5,000 rd • Amount/number award to students attending 3 Country Printing 0 1,000 0 0 1,000 colleges Postage 0 667 0 0 667

Office Rent 4,000 0 0 4,000 Repairs/Auto 0 334 0 0 334 Banking Fee 0 2,000 0 0 2,000 Com 0 1,467 0 0 1,467 Meetings 0 2,000 0 0 2,000 Supplies & Materials Office 0 800 0 0 800 Office Equipment 0 1,000 0 0 1,000 POL 0 1,000 0 0 1,000 Other/Misc 600 5,000 0 0 600 Totals 88,746 13,601 679,000 100,000 1,433,014

Impact Increased RMI human resources Increased number of awards to students attending program designated as priority areas by NSB. Improved accessibility of records of awards made and to what students Output Group 10.3 - Monitoring ($51,589) Output 10.3.1-Monitor the progress of all awardees while in school and Responsibility for Activities/Coordination repayment information upon completion of their training Activity 1 - Scholarship Office Staffs Activity 2 - Scholarship Office staffs, PSC, and Private Sector Priority Activities Activity 3 - Scholarship Office Staffs, PSC, and Private Sector 1. Improve coordination with graduates in regards to employment. Activity 4 - Scholarship Office staffs and Board, AG Coordinate with PSC and other authorities for employment and Activity 5 - Scholarship Office staffs and Board internship. 2. Improve collection of past due student loans; and continued to Mini Line Item Budget coordinate with AG regarding possible sanctions against students 10.3.1 Gen Fund Compact Totals who are delinquent. Salary 23,460 0 23,460 3. Increase number of those successfully completes their programs of Fringe 2,463 0 2,463 study and return to work with RMI. Contractual/Legal Prof Services 10,000 0 10,000 4. Continue to convert loans for former recipients who completed Professional Fee Data Base 2,300 0 2,300 their training and returned to work in the RMI. Audit 0 600 600 5. Continue to update and make recommendation to Cabinet on Printing 0 1,000 1,000 matters pertaining to scholarship. Postage 0 666 666 Office Rent 4,000 4000 Repairs 0 333 333 Insurance 0 500 500 Com 0 1,467 1,467 Representation Fee 0 2,500 2,500 Supplies and Materials Office 0 800 800 Office Equipment 0 500 500 POL 1,000 1,000 Totals 42,223 7,100 51,589

Impact Increase the accuracy of information on success (completion) of awardees Lower the balance in the Program’s “receivable” account; More graduates returning to RMI/increase human resources Efficiency Ratio cost of tracking to increase in rate of repayment and/or graduation rate Effectiveness Ratio number of awardees returning to RMI to complete service to overall award number Matrix 10: National Scholarship Board

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Evaluations Matrix 10 includes priority activities and performance measures that NSB uses to assess and report quarterly progress. As NSB continues to build an information database the performance information will become more reliable. The database will assist NSB in determining how the scholarship program is benefiting individual students and how returning students impact the economic development in the RMI.

Measures Affecting NSB (MOE Outcome 10) in FY09 The addition of SEG funding has had a positive impact on NSB. Funding for scholarships has increased consistently since FY04. The NSB outcomes are reviewed on an annual basis and this information has been used to review and streamline the NSB operations. Staff training on the collection of data, and organizing the repayment of loans is remains a high priority issue for NSB in FY09.

NSB (MOE Outcome 10) Resources Statement 10 (below) details how the FY09 appropriation translates to allocated resources for Outcome 10. The totals include all revenue sources. The statement shows the breakdown of allocations by Output Group. Included in Matrix 10 (above) is the allocation for each output (listed after the output) and where relevant the cross-referenced Output (SEG and ESN) is included. FY08 information is included for comparison.

Statement 10: Total Resources for NSB (MOE Outcome 10) Budgeted Estimated Budgeted FY08 FY09 Administered Appropriations General Fund $173,223 $173,221 Compact Fund $600,000 $716,426 SEG $679,000 $669,000 Ebeye Special Needs $100,000 $100,000 Total administered expenses $1,552,223 $1,658,647 Ministry Appropriations Output Group 10.1 – Scholarship Recipient Enrollment $67,620 $55,280

Output group 10.2 – Awarding of scholarship (Renumbered in FY08) $1,433,014 $1,554,586

Output group 10.3 – Monitoring (Renumbered in FY08) $51,589 $48,781

Total price from Ministry outputs $1,552,223 $1,658,647 Total revenues from appropriations $1,552,223 $1,658,647 Statement 10: Outcome 10/NSB Resources

V. Adjustments to FY09 Performance Information

NSB still does not have a reliable database to track repayments of loans and scholarships. Design and maintaining a database and training on the database are issues that NSB should address. Progress will be recorded in the FY09 quarterly reports.

VI. Line Item Budget by Funding Type NSB FY09

Table 28 below provides a view of the NSB line item budget, with each line item broken down by funding source. In this way NSB (and MOE) can determine how various funding sources contribute to the working of the office and contribute to the achievement of Outcomes

Table 28: NSB Line Item Budget by Funding Type FY09

Description Compact General Ebeye SEG Total Fund Special Needs Personnel-related Expenses 0 91,170 0 0 91,170

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Salaries & Wages 0 70,380 0 0 70,380 Personnel Benefits 0 7,390 0 0 7,390 Employee Insurance Expenses 0 0 0 0 0 Professional Services 0 13,400 0 0 13,400 Operating Expenses 50,000 25,830 0 0 75,830 Auto Fuel 3,000 0 0 0 3,000 Insurance (Auto) 500 0 0 0 500 Bank Charges 2,000 0 0 0 2,000 Training 0 13,230 0 0 13,230 Misc 0 600 0 0 600 Office Rent 0 12,000 0 0 12,000 Office Supplies 2,400 0 0 0 2,400 Postage & Delivery 2,000 0 0 0 2,000 Printing & Reproduction 3,000 0 0 0 3,000 Repairs/Office Equip 700 0 0 0 700 Repairs/Vehicle 1,000 0 0 0 1,000 Representation/Entertainment 5,000 0 0 0 5,000 Sitting Fees 5,000 0 0 0 5,000 Telephone Communication 4,400 0 0 0 4,400 Board Meetings 2,000 0 0 0 2,000 Office Equipment 2,000 0 0 0 2,000 Travel 15,000 0 0 0 15,000 Scholarship Awards 550,000 58,223 100,000 679,000 1,337,223 Trust funds 50,000 0 0 50,000 Awarding Scholarships 550,000 8,223 100,000 679,000 1,337,223 GRAND TOTAL $600,000 $175,223 $100,000 $679,000 $1,554,223 Table 28 NSB Line Item

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E. National Training Council (NTC) l. Overview The National Training Council (NTC) was established by the Amended Industries Development Act, September 1991 as the premier institution for training and human resource development, planning and capacity building. NTC is an umbrella organization and coordinates national training and human resource development provision. The role of the NTC is: To develop and implement a national training policy To advise stakeholders on the training needs of industry, commerce and services To coordinate the national training provision To distribute information on training and human resource development To establish and regulate training and certification standards

The NTC has undergone some significant changes since FY05. Most important to the NTC was a change in the Director and the availability of SEG funding for NTC outputs starting in FY06. In 2006 and early 2007 NTC completed a new Strategic Plan. This plan is the guide for future tasks and training programs. The plan will be implemented through the Outputs identified in this Portfolio Budget.

II. Performance Information for NTC NTC has restructured the FY09 performance matrix to reflect the new Strategic Plan and to best associate outputs, results and impacts. NTC also has the mandate of coordinating Vocational Training programs with CMI, MOE and NVTI. This is also reflected in the performance matrix. From FY04- FY05 NTC focused primarily on outcome measures. In FY06 began to identify impacts and benefits to individuals and for the RMI with regard to the continued coordination of training providers and the expansion and implementation of vocational training programs. In FY07 and FY08 significant changes to the performance matrix and NTC outputs is the result of changes cited above. Chart 8 below illustrates the organizational relationship of the Objective and Outcome of NTC.

Chart 8: Objective Area and Outcome NTC – FY09

National Training Council

Director: Marie Maddison

Objective Area

Training Programs

NTC Outcome (MOE Outcome 11)

Continued co-ordination & improved performance of schools & training providers

Table 29 below provides a breakdown of NTC FY09 funding by source, as it will be applied to the NTC Outcome (MOE Outcome 11). Amounts provided in Table 29 are the total of administrative and direct costs

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as funded by each funding source. These funds are all transferred out from MOE to NTC. Special Revenues are derived from the Foreign Workers Fee. This source of this fee is the deduction of $0.25 per hour from the wages of all foreign workers in the RMI.

Appropriations and other revenue by Source and Outcome – NTC FY 09 National Training Accumulated Fund Special Fund General Fund SEG Total Council (Workers Fee)

NTC $642,000 $174,233 $60,180 $476,004 1,352,417 Table 29: NTC Appropriations

III. NTC Strategic Plan

There are three main issues that the NTC is targeting in its Strategic Plan, 2007-2012, and these are: 1) a young, mobile, highly truant population, 2) a flat economy with high unemployment rate, and 3) a poor quality of basic educational and skills levels of attainment. The RMI population average age is between 17-18 years of age. With a high employment rate of around 34%, it is estimated that between 60-80% of this unemployment rate are between the ages of 16-24. The Plan thus targets six areas of focus: Basic Education & Life Skills, Sustainable Livelihoods, Technical-Vocational Skills Training, Employment & Ethics, Policy & Partnerships, and Organizational Development. Capacity building in the areas of research & data- information management, financial management, and training program development, management and certification will be targeted in SEG FY 2007 under the 2nd and 3rd strategies below. Youth between the ages of 16-22 will be targeted particularly by the SEG Fund.

VI. Primary Measures for NTC

Measuring performance is a critical function of performance budgeting. During FY09 NTC measurements continue to focus on impacts. Table 30 (below) presents indicators for NTC. In addition to the annual measures found in this section of the sector portfolio, the NTC Outcome Matrix includes measurements (indicators) for each output. These measurements are predominantly impact measurements. The measurements correspond directly to the associated Output and are designed to guide NTC staff in day-to-day management. The measurements provide a focal point for the staff as they implement activities that support the Outputs. The principal intent is for managers and staff to increase their knowledge as to the impacts (benefits or lack of benefit) that is associated with their work (their performance). The subsequent intent is for these measures to be associated, or ‘rolled up” into the primary measures, thus linking the impacts from the individual outputs to the overall NTC Outcomes.

Table 30 (below) presents primary measurements for NTC. Impacts are identified for each Outcome. Data will be collected on a quarterly basis, and reported on cumulatively. The measures in each table are designed to allow NTC to demonstrate performance with regard to the implementation of outputs and obtaining expected results, and manage on a daily basis with the measures included in the Outcome matrixes.

Outputs/Impacts NTC Baseline 04 FY06 FY07 Data Areas Increase # targeted vocational programs 9 12 Number of training 1 - Basic Construction Skills Training (MIDB&Dijo’m Ukoj) providers offering 1 - Basic Carpentry/Boatbuilding/Fiberglass (WAM) programs and type – 4 - Sustainable Livelihoods Training in Number of graduates Sewing/Handicrafts, Marine Ornamentals (CMI, Juren Ae) locally training providers 2- Basic Education (Employability) Skills Training (YTYIH, Number of local Pneuma Ministries) training graduates offered 1 – Multi-Vocational Skills Training (Job Corps) employment Increase number of graduates employed locally after 24 50 completion of training (not including Job Corps employment data) Increase enrollment in vocational programs 201 250 Increase number of vocational graduates hired in RMI (not 24 50 including Job Corps employment data) Table 30: NTC Outputs and Impacts

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IV. Objective Area: Training Programs

A. NTC (MOE Outcome 11): Coordination and Improved Performance of Schools & Training Providers

1. Performance Matrix MOE Outcome 11 (NTC)

Matrix 11 provides performance details for NTC (MOE Outcome 11) in FY09. In FY06 NTC restructured the performance matrix to better associate outputs, results and impacts. A mini line item budget for each Output and the identification of staff responsible for implementing and/or coordinating each priority activity are also included in Matrix 11.

Matrix 11: Performance Information for NTC NTC (MOE Outcome 11): Improved Co-ordination & Performance of Schools & Training Providers Output Group 11.1 – Vocational, Skills and Adult Education Programs ($446,244) Output 11.1.1 Basic Education, Life Skills, & Sustainable Responsibility for Activities/Coordination Livelihoods Deliveries of training programs are contracted to the following training providers. Increased literacy, improved life skills of school drop-outs, and Breakdowns of expenses are maintained at the NTC Office and at MOF increased skills needed for entrepreneurialism and micro- Activity 1 – Pneuma Ministries, Jebro Coop School, USP, KRS enterprise development in the Outer Islands and implementation Activity 2 – CMI/Adult & Continuing Ed Program of national inter-agency non-formal training plan Activity 3 – YTYIH, Juren Ae, WUTMI, CMI/Land Grant, Rukjenleen

Priority Activities Mini Line Item Budget 1. Coordinate and expand non-formal remedial and life skills 11.1.1 SEG Accumulated Totals programs for pre-GED students Funds 2. Help in coordination and expansion of the GED program in Contractual 296,244 150,000 446,244 Majuro and Ebeye Total 296,244 150,000 446,244 3. Assist in the improvement of coordination and quality of non-formal training in sustainable development and Impact entrepreneurialism Stakeholder roles clarified & documented NTC 2009 Strategies Number of people enrolled in Majuro & Ebeye 1. Basic Education & Life Skills $301,000 Programs developed & operating Contract qualified implementing agencies with clear Number of students trained identified annual target numbers, timeliness and Mobile teams approach reviewed, revised and functioning successfully monitoring system Establish and sustain a mechanism to ensure stakeholders consultation in planning & review Provide training to trainers to ensure standards are adhered to 2. Sustainable Livelihoods $150,000 Work with MRD to provide training funds for viable, growth oriented micro enterprise development and foster establishment of small businesses Establish a training coordination function inside NTC as a “one stop shop” for training resources with Land Grant, R&D, MIA & MIMRA Develop and maintain database on non-formal training provided by state & civil societies agencies

Output Group 11.2 – Coordination & Improvement of Training Programs ($433,319) Output 11.2 Technical & Vocational Skills, Employment & Ethics Responsibility for Activities/Coordination Increased level, range of technical skills, ability to forecast labor Activity 1 – NTC with EPPSO & TVET Steering Committee Members market demand, knowledge of career options, & ability to match Activity 2 – Delivery contracts to: MIDB Self-Help Housing, WAM, KRS employer and employee needs. Activity 3 – Delivery contracts to: USP & CM

Priority Activities Mini Line Item Budget 1 Technical & Vocational Training 11.2.1 SEG Special Accumulated Totals Establish information management system, including Funds Funds maintenance of NTC website linked labor division, PSC Travel D 8,000 0 0 8,000 & EPPSO Travel I 15,000 0 0 15,000 Continue to maintain & improves FY 2008 objectives Printing 2,500 0 0 2,500 Link training programs of similar focus and pool Communications 5,000 0 0 5,000 resources Contractual 20,919 150,000 216,000 386,919 Develop tracking system to assess outcomes of Training 0 0 11,000 11,000 training Supplies & Materials 4,900 0 0 4,900 Oversee standardization of curriculum, ensure local Total 56,319 150,000 227,000 433,319 relevance and certification standards for local

providers 02/27/09 MOE FY09 Portfolio Budget Document Page 77

Collaborate with CMI and USP on teacher training and Impact instructor Type of information generated Determine current demand for TVET scholarships and Internships & work experiences program established identify service providers in priority areas Institutional strengthening integrated in all service contracts Develop an ICT strategy to facilitate distance and Linkages established with business groups & active involvement in training flexible learning in vocational areas design Develop a concept paper in consultation with the national TVET Steering Committee on a proposal for National Skills Development Facility (Center) 2. Employment & Ethics Establish one-stop employment center Improve work ethics Design national award scheme for outstanding employees Develop mentorship programs for employees and employers Output Group 11.3 – Capacity Building ($472,854) Output 11.3 Policy, Partnership & Organizational Development Responsibility for Activities/Coordination Creation of an enabling environment, constructive strategic Activity 1 – NTC with TVET Steering Committee partnerships & NTC is appropriately structured, governed, Activity 2 – Ministry of Internal Affairs managed & resourced to carry out its strategic plan Activity 3 – NTC with Ministry of Finance

Priority Activities Mini Line Item Budget 1. List 3-5 Priority Activities that relate to either the 11.3.1 General SEG Special Accumulated Totals Overarching Measures or the Key Performance Indicators Funds Funds Fund 2. Policy & Partnerships Salary 54,000 82,000 16,000 0 152,000 Finalize work on National TVET Strategy Fringe 4,590 6,352 2,233 0 13,175 Work on amending relevant legislations to implement Travel D 0 7,000 0 0 7,000 Strategy Formulate a National HRD Plan Travel I 0 0 0 15,000 15,000 Establish strong linkages with the business community, Printing 0 6,500 0 0 6,500 NGO and other community and government agency Office Rent 0 6,000 6,000 0 12,000 groups Repairs 0 2,000 0 0 2,000 Increase investment in TVET Sector by establishing Com 1,000 1,500 0 0 2,500 Trust Fund Continue with FY 08 objectives Trust fund 0 0 0 250,000 250,000 3. Organizational Development Equipment 0 2,000 0 0 2,000 Implement reorganized NTC structure POL 590 3,000 0 0 3,590 Provide professional development for staff and board Totals 60,180 123,441 24,233 265,000 472,854 members Impact Establish an efficient administration & financial National TVET Strategy used to inform national and local planning management system Livelihood component of the policy revised & captioned Improve annual planning & use of performance based NTC monthly management accounts & financial reports management practices Develop and implement enabling resource mobilization strategy

Matrix 11: National Training Council

Evaluations Matrix 11 includes priority activities and performance measures that NTC uses to assess and report quarterly progress. As NTC continues to implement the new strategic plan and coordinate with other training entities impacts will become clearer.

Measures Affecting NTC (MOE Outcome 11) in FY09 NTC funding has increased with the addition of SEG funding. The continued expansion of courses at NVTI will be coordinated with NTC. The everyday responsibilities of NTC increase each year with the advent of expanded training programs, monitoring of standards for the trades and monitoring of students in the various programs leading to certification in the various trades.

NTC (MOE Outcome 11 Resources Statement 11 (below) details how the FY09 appropriation translates to allocated resources for NTC (MOE Outcome). The totals include all revenue sources. The statement shows the breakdown of allocations by Output Group.

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Statement 11: Total Resources for NTC (MOE Outcome 11) Budgeted Estimated Budgeted FY09 FY08 Administered Appropriations General Fund $60,180 SEG 476,004 Special Revenue 174,233 Accumulated Funds 642,000 Total administered expenses $1,352,417 Ministry Appropriations Output group 11.1 – Vocational, Skills& Adult Education Programs $446,244

Output group 11.2 – Coordination & Improvement of Training Programs 433,319

Output group 11.3 – Capacity Building 472,854

Total price from Ministry outputs $1,352,417 Total revenues from appropriations $1,352,417 Statement 11: NTC Resources

V. Adjustments to FY09 Performance Information

None at this time VI. Line Item Budget by Source NTC FY09

Table 31 below provides a view of the NTC line item budget, with each line item broken down by funding source. In this way NTC (and MOE) can determine how various funding sources contribute to the working of the office and contribute to the achievement of Outcomes.

Table 31: NTC Line Item Budget by Funding Type FY09

Description General Fund SEG Special Accumulated Total Funds Funds

Personnel-related Expenses 58,590 88,352 18,233 0 165,175 Salaries & Wages 54,000 82,000 16,000 0 152,000 Personnel Benefits 4,590 6,352 2,233 0 13,175 Professional Services 0 0 0 0 0 Operating Expenses 1,590 387,652 156,000 642,000 1,187,242 Contractual 0 317,163 150,000 366,000 833,163 Trust Fund 0 0 0 250,000 250,000 Communication 1,000 6,500 0 0 7,500 Fuel 0 0 0 0 0 Publicity/Advertisements 0 0 0 0 0 Other Supplies & Materials 0 11,989 0 0 11,989 Office & Computer Supplies 0 0 0 0 0 Training Equipment 0 0 0 11,000 11,000 Equipments 0 2,000 0 0 2,000 Repair & Maintenance 0 2,000 0 0 2,000 Sundries 0 0 0 0 0 Representation 0 0 0 0 0 International Travel 0 15,000 0 15,000 30,000 Domestic Travel 0 15,000 0 0 15,000 Training & Staff Development 0 0 0 0 0 Printing 0 9,000 0 0 9,000 Office Rent 0 6,000 6,000 0 12,000 Petroleum, Oil & Lubricants 590 3,000 0 0 3,590 GRAND TOTAL 60,180 $476,004 174,233 642,000 $1,352,417 Table 31: NTC Line-Item Budget

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F. Supplemental Education Grant FY08

I. Overview

In order for the Ministry of Education to meet the education challenges in the RMI, considerable resources and efforts must be put forth. The Supplemental Education Grant (SEG) allocations are a means to further support supplemental initiatives that are designed to result in significant progress towards MOE objectives.

Since the inception of the Compact of Free Association (as amended) funding of the SEG has lagged time- wise with regard to the Compact Grant sector funding. During this current Fiscal Year (FY08) MOE is using SEG FY07 funding as the SEG portion of the budget. The SEG FY06 funding is available through July 2008. The SEG FY07 funding is currently available and is being used to fund ongoing programs as described in the MOE FY08 Portfolio Budget

Included in this budget portfolio is the SEG plan for FY08. This funding will be applied to SEG outputs during FY09. It is expected that this funding will be received by MOE in September or October 2008. The SEG FY09 plan is currently being considered.

II. Objective Area: Supplemental Education Grant

A. SEG: To Supplement Basic Compact Grant Education Funding:

1. Performance Matrix (SEG)

Priorities and initiatives have been established through the performance based budgeting initiative. The SEG plan is an extension of each of these priorities.

Matrix 12 illustrates the Outputs to be funded with SEG funds. These outputs and funding are integrated throughout the 9 MOE Outcomes. The purpose of Matrix 12 is to show in a “snapshot” where and how SEG funds are being utilized. There are several crosscutting education issues in the RMI. As such, SEG funding is linked to MOE Outputs in curriculum development, staff/teacher development, student performance and community involvement. Matrix 12 below presents the FY08 SEG outputs.

Matrix 12: Supplemental Education Grant (SEG) Implementation Plan Outcome 12: To Supplement Compact Education Funding Output Group 12.1 – Instructional Materials ($1,014,358) Output 12.1.1 Funding (SEG FY08) $437,166 Elementary textbooks and other curriculum materials SEG FY07 Funding $500,000 (Cross Reference MOE Outcome 4.1.1) What is being funded Narrative Elementary Textbooks $437,166 In conjunction with the FPA Article II, section 2. line 14, textbooks (Amount/Types of books are with CIA) are considered a supplemental cost for the schools of the RMI. Total $437,166

Instructional materials purchased under SEG support and add to previously purchased textbooks and materials. These instructional Output materials include workbooks relating to existing texts, intervention Textbooks and supplies purchased materials that are specifically designed to support ESL learners, Number of textbooks supplies matches student needs audio learning kits, and readers. The increase of textbook alternatives such as consumable supplements or workbooks, will Impact effectively teach students through an application medium as Coordination of textbook supply purchase with curriculum needs/objectives opposed to the standard copy and lecture format. These are Improved student interests/participation and performance supplemental to basic curriculum. Increased participation of key stakeholders in textbook ordering process

Furthermore, the new elementary curriculum (implemented incrementally since FY 2004) may not be brand new but still has a need for basic textbooks and additional curriculum materials

As the Ministry is focused on building a strong foundation, English and Math, with the addition of Science instructional materials are the priorities. 02/27/09 MOE FY09 Portfolio Budget Document Page 80

Output 12.1.2 Funding (SEG FY08) $137,915 Elementary Supplies, Materials, Instructional Aids and Instructional SEG FY07 Funding $108,485 Interventions (Cross Reference MOE Output 4.1.1) What is being funded Narrative Instructional Materials and Supplies $137,915 In conjunction with the FPA Article II, section 2. line 14, textbooks are considered a supplemental cost for the schools of the RMI. Total $137,915

These funds are allocated for the purchase of supplies, materials, Output instructional aids and instructional interventions to support ongoing Materials, supplies, instructional aids and interventions available curriculum revisions and program/curriculum upgrades. The Materials, supplies, aids and interventions matches student needs funding will be used to purchase supplies and materials in order to Impact create an environment filled with audio (i.e. listening centers), Coordination of supplies, materials, aids and interventions purchases with visual (i.e. maps, word walls) and interactive (i.e. learning centers curriculum needs/objectives and interventions) including manipulative elements. The supplies Improved student interests/participation and performance and materials are the basic tools that enable the K-8 students and Increased participation of key stakeholders in supplies, materials, aids and teachers to be more diversified and effective in the classroom. interventions selection process

Output 12.1.3 Funding (SEG FY08) $187,110 Textbooks and other curriculum at the secondary level SEG FY07 Funding $200,000 (Cross Reference MOE Output 5.1.4) What is being funded Narrative Secondary Textbooks $187,110 In conjunction with the FPA Article II, section 2. line 14, textbooks (Amount/Types of books are with CIA) are considered a supplemental need for the schools of the RMI. Total $187,110

Currently, secondary textbook being used are non-systematic Output across the secondary schools. New textbooks purchased over the Textbooks and supplies purchased last 4 years have led to improved coordination of the curriculum. Number of textbooks supplies matches student needs SEG funding is used to purchase textbooks to support the Impact continuing revisions to the secondary curriculum Coordination of textbook supply purchase with curriculum needs/objectives Improved student interests/participation and performance The initial priority has been given to the core subjects of Math, Increased participation of key stakeholders in textbook ordering process English, Science and Social Studies. Additional funding is being used to support the elective courses and other developmental resources that are incorporated in the secondary curriculum (i.e. music, career education, aquaculture and traditional skills). Detailed plans are being developed with the principals based on each school’s unique offerings and priorities as per their curriculum. Output 12.1.4 Funding (SEG FY08) $172,167 Secondary Supplies, Materials, Instructional Aids and Instructional SEG FY07 Funding $164,253 Interventions (Cross Reference MOE Output 5.1.4) What is being funded Narrative Core and Elective Curriculum Subjects $172,167 This funding is designated for the purchase of supplies and (Amount/Types with CIA) materials in the public high schools. The increase of supplies is Total $172,167 necessary due to the estimated increase in the secondary school enrollment. Output Materials, supplies, instructional aids and interventions available Components of this funding include revisions to the current Materials, supplies, aids and interventions matches student needs secondary curriculum and supplemental vocational projects. The Impact materials and supplies pertaining to vocational classes will be Coordination of supply, materials, aids and interventions purchases with funded through this part of the SEG. This includes materials for curriculum needs/objectives classes such as aquaculture, agriculture, cooking, sewing, auto Improved student interests/participation and performance mechanics, woodwork, secretarial/computers and traditional skills. Increased participation of key stakeholders in supplies, materials, aids and These classes are important in the RMI due to the lack of qualified interventions selection process workers to fill these positions in the current job market.

Purchase of targeted supplies allows more secondary students to acquire the necessary tools to maximize their current learning opportunities and future earning possibilities. These programs are geared towards differentiated forms of instruction, focusing on students that struggle with traditional classroom methods. These initiatives contribute to the Ministry’s advancement toward one of the outcomes identified in the current Performance Portfolio, to provide a more holistic and quality education. Output 12.1.5 Funding (SEG FY08) $80,000 Instructional Service Center SEG FY07 Funding $80,000 (Cross Reference MOE Output 5.3.5) What is being funded 02/27/09 MOE FY09 Portfolio Budget Document Page 81

Narrative Personnel (including benefits) $26,520 The RMI relies on external sources for its instructional materials. Training $ 5,000 In many cases the materials are contextually inappropriate. Equipment $15,000 Context unique to the Marshall Islands such as language, culture, Supplies & Materials $30,480 and environment, are disregarded. This adds an additional Repairs $ 3,000 challenge in the education of Marshallese students and teachers. Total $80,000

In order to resolve this challenge, the addition of an Instructional Output Service Center is planned for the Ministry of Education. This Textbooks and supplies purchased and/or produced center will incorporate the creation of materials as well as the Number of textbooks supplies matches student needs production of materials. Products of the center will include Impact bilingual reading materials (Marshallese and English), consumable Coordination of textbook supply purchase with curriculum needs/objectives workbooks (all subject areas), and curriculum specific texts (all Improved student interests/participation and performance subject areas). Increased participation of key stakeholders in textbook ordering process

In order to run the Instructional Service Center, designated staff and equipment/supplies are necessary. The staff will include an ELA writer/editor/equipment operator (SEG funding), an MLA writer (Compact funding), and an illustrator (funding TBD). Equipment/materials needed are as follows: computer, computer graphic software, copier/scanner, binding machine, laminating machine, ink, and paper.

In conjunction with the FPA Article II, section 2. line 14, instructional materials are considered a supplemental need for the RMI education system. Output Group 12.2 – Early Childhood Education ($1,784,375) Output 5.2.1 Funding (SEG FY08) $1,784,375 Early Childhood Education Program SEG FY07 Funding $1,559,375 (Cross Reference MOE Output 4.1.2) What is being funded Narrative Personnel (including benefits) $1,217,066 The objective of the ECE universal kindergarten program (formally Operations $ 567,309 Head Start) is to increase the enrollment numbers of early Total $1,784,375 childhood students, reduce class size and create a smooth transition into elementary grades. Output New curriculum and pilot project completed Per the FPA, Compact II, section 2. Line 3-6, early childhood Teaching materials reviewed and introduced education is deemed an appropriate usage of SEG funding. Impact Curriculum revisions increase focus on necessary skills Status of ECE Program – See Output 4.1.2 for more Increased student learning (to be measured using new adopted Reading information Program, MIE, and assessment tool). When MOE universal kindergarten started in SY 05-06 (using the Increased teacher effectiveness (demonstrated knowledge and application 2005 grant), 9 new sites were established using on hand of SIOP practices). personnel, in addition to existing 50 Head Start centers throughout More children in ECE the RMI. As school started for the 2006-2007 cycle, there were 59 sites in operation. With the availability of the SEG06, 7 more sites were opened, 4 at the beginning of SY06-07, and 3 at the later part of the SY. MOE planned for only 6 sites, but using existing personnel, 7 sites were opened. This now increases the number of sites to 64. During the same period, 2 sites were closed due to personnel vacating posts and the fact that there were no replacements in time before the closing of the school year. Currently MOE with SEG FY07 will open 5 additional centers (Carlos, Ebadon, Enekoion, Mejirirok & Tutu) in addition to keeping other operational. SEG FY08 funding will be used to continue to expand operations of this program to more 5 year olds Output Group 12.3: Enrichment Programs ($578,710) Output 12.3.1 Funding (SEG FY08) $27,890 Music/Art Program (Cross Reference MOE Output 5.3.1) SEG FY07 Funding $30,000

Narrative What is being funded A pilot Music program was implemented at Marshall Islands High Salaries $18,000 School for SY 2005-2006 (SEG 2005 Plan). The continuation of Fringe $1,890 that program and planned extension to the rural and outer island Operating Expenses $13,000 high schools was planned for the SY 2006-2007. This funding will Total $27,890 continue the programs at the targeted schools (MIHS, JHS, NIHS/Music – LHS/Art). Output Implementation of secondary curriculum including music/arts Development of course syllabi for new classes

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Impact More wide appeal of curriculum Increase number students enrolled in academic curriculum Decreased dropout rate Output 12.3.2 Funding (SEG FY08) $40,000 Close-Up Program (Cross Reference MOE Output 5.3.1) SEG FY07 Funding $36,000

Narrative What is being funded The Pacific RIM/Cross Road Program is a component of the local Washington D.C. & New York Close-Up and US based Close-Up Program. It is an opportunity for 3 students @ $4,325 $12,975 Marshallese students to travel to Honolulu to study social, 1 teacher @ $5,735 $ 5,735 environmental, and economic issues relevant to the Pacific. The Honolulu Close-Up objective is to increase the number of students involved in the 5 students @ $1,783 $ 6,115 Close-Up experiential learning process 1 teacher @ $2,500 $ 2,500 Majuro Local Close-Up 2 students and 1 teacher JHS $ 1,525 2 students and 1 teacher NIHS $ 1,633 2 students and 1 teacher KAHS $ 1,767 Pacific Educational Conference 1 student @ $1,650 $ 1,650 1 teacher @ $2,100 $ 2,100 To be Determined $ 4,000

Impact Outer islands testing/achievement scores in Social Studies, Government, English Outer island students complete high school/attend college Post school employment of outer island students

Output 12.3.3 Funding (SEG FY08) $131,018 School Enrichment Program (Cross Reference MOE Output 4.1.5), SEG FY07 Funding $117,385

Narrative What is being funded Extracurricular Activity Program With the absence of the Community After-School Recreation and Activity Program Education Program ( C.A.R.E.), there are no formal after school Personnel and Benefits – Coordinator $ 88,405 activities for Majuro’s youth. In order to continue after school Fringe $ 9,283 sports, music, and art activities, an Activity Coordinator has been Supplies & Materials $ 15,330 identified from within the Ministry’s staff. This personnel transfer is Other charges & Expenses $ 10,000 awaiting PSC’s approval. The coordinator will organize and oversee Equipments $ 8,000 extracurricular activities throughout the school year, as well as Total $131,018 summer activity programs for students. To support the costs of the various activities, supplies/materials funding is allotted. Impact Student retention rate Student Truancy MISAT I, II, III results Number of after school activities/Number of attendees Output 12.3.4 Funding (SEG FY08) $318,325 Food Program (Cross Reference MOE Output 1.2.5) SEG FY07 Funding $332,325

Narrative What is being funded Feeding program will allow students to receive nutritious meals (Lunch) while in school. More recent MOH/ADB survey results have Program management and purchasing of food stuff for schools. Breakdown is reconfirmed that there continues to be a serious problem of with MOE Budget Director malnutrition among children in the RMI. Students who are undernourished have a hard time studying and performing well in Marshall Islands High School $ 45,999 school. Laura High School $ 12,130 Majuro Middle School $ 26,465 The FPA states that funding can be designated for activities that National Vocational Training Institute $ 16,331 are “designed to improve student achievement”. It is a fact that Majuro Elementary Schools – 7 Schools $ 167,400 83% of RMI households fall below the US poverty level (see RMI Boarding Schools $ 50,000 2006 Community Survey). For this reason many students come to Total $ 318,325 school hungry, in fact very hungry, as this feeding program provides some students with the only hot meal they will have each Impact day. A student who is hungry cannot concentrate on school work, Improved health indicators of students and his/her grades will suffer accordingly. Currently students Improved student attendance (parents) are required to pay 67 cents of the $2.00 lunch fee. The Improved student performance parent’s contributions are pay through the local school PTA (Parent Improved parental/community involvement Teacher Association). This adds up for many poor families who

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have several children in school. This output directly supports student achievement as described by the FPA.

Output 12.3.5 Funding (SEG FY08) $15,000 High School Senior Practicum Program SEG FY07 Funding $30,000 Further review, plan and implement the Senior Practicum Program at appropriate high schools (Cross reference MOE Output 5.3.1) What is being funded Orientation $ 8,000 Narrative – Why this is Supplemental Transportation Costs $ 3,000 The High school Sr. Practicum is a learning tool that allows Supplies and Materials $ 4,000 students to experience work with an employer. This program Total $15,000 supports student learning outcomes in targeted career areas. Output This program supplements traditional academic and technical Procedures and requirements for selection of participants training courses by providing students the opportunity to gain “real Impact world” work experience. At least 10% of participants will receive offers for employment At least 90% of participants complete/submit college applications

Output Group 12.4 Vocational, Skills and Adult Education Programs ($999,655) Output 12.4.1 Funding (SEG FY08) $476,004 National Training Council (Cross Reference NTC Matrix) SEG FY07 Funding $486,004

Narrative What is being funded (NTC Matrix and Statement contains detailed information The National Training Council (NTC) program is funded in

accordance with the FPA Article II Economic Assistance

Implementation paragraph (a) 2 “workforce and manpower

development training programs and assistance.” The NTC serves

youth ages 22 and under

Detailed information including NTC programs, funding (by program, funding type and Output) is provided in NTC Outcome Total $476,004 Matrix 11 of the Portfolio Budget FY09 Impact Increased ability of training providers to identify and respond to workforce requirements Increase in local business hires of local graduates Increase in # students/workers trained to new standards Increased productivity of workers (Years 2-5) Output 12.4.2 Funding (SEG FY08) $423,651 National Vocational Training Institute (NVTI) SEG FY06 Funding $423,651 (Cross Reference MOE Output 5.2.2) What is being funded Narrative The National Vocational Training Institute (NVTI) is an alternative Detailed budget provided in Output 5.2.2 high school program for students who do not qualify to enter the regular high school. NVTI is eligible for SEG funding in accordance Personnel (including benefits) $ 267,256 with the FPA Article II Economic Assistance Implementation, Operating Expenses $ 156,459 paragraph 2a. Total $423,651 Output Beginning in SY2007-08, tentative plans are for the Pre-Nine Coordination with NTC Program which was managed by MIHS during the last school year Impact (and now renamed Success Academy) to come under the Increased listening, speaking, reading and writing skills in English of management and coordination of NVTI on Majuro. At Jaluit, technical school students Laura, Wotje, and Kwajalein, the Success Academy will continue to Increased computation and problem solving skills in math be based at each of the schools. Increased number of students obtaining certification in career cluster coursework th NVTI now has students entering their 4 year (Tier 2 year 2). A Increased RMI employment in trades (career clusters) curriculum designed to encourage students to enter career pathways is being developed and implemented. Output 12.4.3 Funding (SEG FY08) $100,000 Adult Education and Literacy/(GED) SEG FY07 Funding $100,000 (Cross Reference CMI Output 14.4.7) What is being funded Narrative Personnel (including benefits) & All others $100,000 As stated in the Article II paragraph 2a of the Fiscal Procedures Total $100,000 Agreement, “educational services focused on adult and family

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pushed out youth”, Adult Education and literacy focuses on the Impact RMI’s non-traditional students (adult learners). Increased CMI degree program enrollment Increased percentage of students who enroll completing degree program Increased number of adults involved in continuing education

Output Group 12.5: Post Secondary Programs ($679,000) Output 12.5.1 Funding (SEG FY08) $679,000 National Scholarship Board SEG FY07 Funding $669,000 (Cross Reference NSB Matrix /Outcome 10) What is being funded (Details in NSB Matrix 10 and Statement 10) Narrative Compact and General Funds provide the funding base for the NSB. Total $679,000 This $679,000 of SEG funding will further supplement the RMI

scholarship program. Impact

Increased number of awards to students attending programs designated The increase in funding is to make up for the increase in tuition at as priority areas by NSB the University of Hawaii, the increase in the number of students Increased number of complete applications going to school in the southern hemisphere and the Applications containing inaccurate/false information decrease discontinuance of the SEOG grant for RMI students. This funding (Disaggregate by when application is submitted) will give approximately 60 total students the opportunity to receive scholarships and/or works study in FY09. The funding account for 38% of total funds for the National Scholarship Board. Output Group 12.6: Staff and Program Development ($1,111,013) Output 12.6.1 Funding (SEG FY08) $ 99,367 Substitute Teachers SEG FY07 Funding $120,000 (Cross Reference MOE Outcome 1.1.2) What is being funded Narrative Substitutes teacher contracts/salaries $ 99,367 Teachers are required to take part in in-service training programs. Total $ 99,367 These in-service programs are scheduled in one-year segments. Therefore, it is crucial that substitute teachers are available to fill Output the positions of teachers taking part in professional development Qualified teachers (20% staff earn 2-year degrees/ annum) programs. 5 BA enrollments per annum Teachers enrolled in degree or associated degree courses (50 trainees In the SEG08 plan, the $99,367 allocation is 10 positions, to recruit recruited per annum) sub-teachers with a minimum of 2 years degree at $8,785/annum. Impact If 2 year degree graduates are not available, especially on outer Teacher and student performance increases islands, then the number of substitute may increase to 15 Increase number of teachers (and recruits) enrolled in degree programs positions at $5,995/annum. The allocated fund also include Increased number of teachers with AA/BA degrees salaries for on call substitute teachers.

Output 12.6.2 Funding (SEG FY08) $60,000 Contractual Services for Program Development SEG FY07 Funding $140,000 (Cross Reference MOE Output 1.2.3) What is being funded Narrative Training and Analysis $60,000 The first Marshall Islands Standardized Achievement Test (MISAT) I, II, and III were created and first administered in April 2004. Total $ $60,000 The MISAT test focused on English Reading, Marshallese Reading and Math. The English and Marshallese were developed with the assistance of PREL. The Math, however, was done in house but Output validated by PREL. Upon review this year, contractual services will Database and student achievement report completed be needed to revise and improve the Math Test. Test administered to all targeted students MISAT (in English and Marshallese Writing) developed and piloted Contractual Services are also necessary to carry out follow-up More teachers will be exposed to CPR Training analysis on the tests given during the last school year and to Guide for standardizing gathering, collection and evaluation of statistics create MISAT tests for the upcoming school year. Under this and data produced funding period, MISAT development will expand to include English Impact and Marshallese Writing. Increase in awareness of areas where student achievement is insufficient Teachers will better understand analysis and interpretation of test results Along with further MISAT development, expertise in standardizing for improved delivery of classroom instruction the Ministry’s database system along with analysis and evaluating Teachers in the classroom will be better equipped with CPR techniques and of new programs to help set policy direction is needed. skills 02/27/09 MOE FY09 Portfolio Budget Document Page 85

New programs and policies for teacher and student improvement are results of known and well analyzed and documented data

Output 12.6.3 Funding (SEG FY08) $410,000 World Teach and Dartmouth volunteer programs SEG FY07Funding $410,000 (Cross reference MOE Output 1.2.3) What is being funded Narrative Administration costs, room/board and stipend $410,000 The World Teach and Dartmouth Programs provide students and Total $410,000 fellow teachers with direct exposure to native English speakers, extra-curricular activities, co-teaching opportunities and other Output teacher training type initiatives. In addition to these benefits, the Qualified teachers (20% achieve 2-year degree/ annum) volunteers serve as replacements for local teachers who are 5 BA enrollments per annum fulfilling in-service training programs (i.e. obtainment of AA or BA. Teachers enrolled in degree or associated degree courses (50 trainees recruited per annum) To support the professional development needs and goals of an increasing number of in-service teachers, there is an expansion Impact proposed for the Dartmouth and the World Teach program, which Teacher and student performance increases will result in 51 more volunteers for the 2007-2008 School Year. Increased number of teachers (and recruits) enrolled in degree programs Due to the difficulty in finding qualified replacements for the in- Increase number current teachers certified with AA/BA degree service teachers, the utilization of World Teach/Dartmouth volunteers is essential. Total for 2007-08 is 51 volunteers.

Costs include transportation, administration costs, room/board and stipends. Total cost for the SY 2007-2008 is estimated at $410,000. The SEG funding supplements the funding provided under the general fund.

The program’s total budget allocation for FY 2007 is less because it had savings from FY 2006. The savings, along with the FY 2007 allocation will be sufficient to cover for the entire duration of the programs one year contract with MoE.

Output 12.6.4 Funding (SEG FY08) $381,286 Professional Development for MOE staff SEG FY07 Funding $321,286 (Cross reference MOE Output 1.1.2 & 1.1.6) What is being funded Narrative Pacific Education Conference $ 50,000 To support the professional development needs and goals of an MoE Annual Retreat $ 5,000 increasing number of in-service teachers. This funding also AA/BA Degree & Certificate Programs (CMI, USP, Park $305,286 supports workshops, institutes and seminars (off and on-island) to University, Univ. of Maryland, BYUH & SDSU increase the capacity and credentials of teachers, school Summer Institutes (Math, English, & Principals’) $ 15,000 administrators and other MOE staff. PIBBA $ 6,000 Total $381,286 This professional development funding will supplement current professional development efforts. Output Qualified teachers (10% achieve 2-year degree/annum) The Ministry is embarking on an internship program in order to Up to, at least, 30 BA enrollments per annum help attract recent RMI college graduates to education professions. Teachers enrolled in degree or associated degree courses (60 trainees This program is arranged on a year-round basis. recruited per annum) Impact Teacher and student performance increases Increased number of teachers (and recruits) enrolled in degree programs Increase number of current teachers with AA/BA degree

Output 12.6.5 Funding (SEG FY08) $6,726 School Accreditation Program SEG FY06 Funding $ 16,236 (Cross Reference MOE Output 5.3.1) What is being funded Narrative Accreditation training fee (MIHS) $6,726 Marshall Islands High School (MIHS) has begun the process of Total $6,726 WASC accreditation for school improvement and as a model for other public elementary and high schools in the RMI to follow. It is Output now officially a candidate for accreditation and has started work on MIHS is an official candidate for accreditation its Self Study. During the Self Study period, staff development will Submission of first progress report to WASC be necessary in order to do the analytical study required for the Impact Report. School wide improvement Output 12.6.6 Funding (SEG FY08) $123,000 02/27/09 MOE FY09 Portfolio Budget Document Page 86

Transportation SEG FY07 Funding $ 136,000 (Cross Reference MOE Output 3.1.5) What is being funded Narrative Insurance $ 1,000 POL $ 17,000 The buses are intended for Laura High School and for the Rairok Vehicles $ 105,000 Elementary School. Students attending LHS have to travel Total $123,000 approximately 20 miles to school. Likewise, students living between the bridge and the airport which comprised the Rairok Output area on the capitol island of Majuro have quite a distance to go to Students arrive school on time school. Taxis are not readily available between these points and Schools and/or Ministerial extra-curricular activities are addressed are quite expensive. With the limited number of public school buses available to transport students to and from schools, along Impact with limited access to other public transport, it has become Improve student attendance imperative that the Ministry purchase and acquires additional Schools and Ministry’s transportation needs are met school buses to assist with the predicament.

Output 12.6.7 Funding (SEG FY07) $10,000 Program Development SEG FY06 Funding $20,000 Cross reference MOE Output 1.1.1 What is being funded Narrative RMI/MOE Students Internship $10,000 To support an internship program so that students can experience Program/Stipend the workplace while still attending school. The Ministry is Total $10,000 embarking on an internship program in order to help attract recent RMI college graduates to education professions. Output Qualified teachers (10% achieve 2-year degree/annum) The internship program is funded in accordance with the FPA Up to, at least, 30 BA enrollments per annum Article II Economic Assistance Implementation paragraph (a) 2 Teachers enrolled in degree or associated degree courses (60 trainees “workforce and manpower development training programs and recruited per annum) assistance.” Impact Teacher and student performance increases Increased number of teachers (and recruits) enrolled in degree programs Increase number of current teachers with AA/BA degree Grant Total: $6,100,000

Matrix 12: FY08 SEG Breakdown

Evaluations Matrix 12 includes priority activities and impacts that MOE uses to assess and report quarterly progress of the SEG funded priorities. All SEG outputs are cross-referenced to MOE Outcomes, NSB, NTC or CMI Outcomes. Reporting will be coordinated through those relevant cross-referenced Outcomes.

Measures Affecting SEG FY08 (FY09 Budget cycle) The SEG funding continues to be delayed. The FY08 SEG funding will not be received by MOE until September of October 2008. This continued delay causes delays in implementation of SEG related priorities and programs and much confusion regarding budgeting. The delayed funding has been very detrimental to the successful implementation of all SEG priority areas. MOE and EPPSO will continue to work with this situation and work to correct any delays or other implementation problems as soon as possible. Revisions or program changes, due to these delays will be reported in the FY09 quarterly reports. Using 2 different fiscal years (one for all of MOE and a different year for SEG) complicates the budgeting process at MOE.

SEG Resources Statement 12 (below) provides details illustrating how SEG FY08 (FY09 budget cycle) appropriations are allocated for SEG. The statement shows the breakdown of allocations by Output Group. Included in Matrix 12 (above) are the allocations for each output (a mini line item) and the number of the cross-referenced MOE Outputs.

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Statement 12: Total Resources for SEG FY08 (FY09 Budget Cycle) Budget Estimate Budgeted SEG FY07 SEG FY08 Administered Appropriations SEG $6,100,000 $5,990,490

Total administered expenses Ministry Appropriations Output Group 5.1 – Instructional Materials $1,014,358 $1,052,738 Output Group 5.2 – Early Childhood Education $1,784,375 $1,559,375 Output Group 5.3 – Enrichment Program $532,233 $545,710 Output Group 5.4 – Vocational and Adult Education Programs $999,655 $1,009,655 Output Group 5.5 – Post Secondary Programs $679,000 $669,000 Output Group 5.6 – Staff and Program Development $1,090379 $1,154,012 Total price from Ministry outputs $6,100,000 $5,990,490 Total revenues from appropriations $ $5,990,490

Statement 12: (SEG) Resources

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G. Ebeye Special Needs

I. Overview The description of the Ebeye Special Needs Grant (ESN) is located in Article I, Section 211, b (1) of the Compact of Free Association as Amended. The descriptions states that the grant is designed to: …Address the special needs of the community at Ebeye, Kwajalein Atoll and other Marshallese communities within the Kwajalein Atoll…to support and improve the infrastructure and delivery of services and develop the human and material resources necessary for the Republic of the Marshall Islands to carry out its responsibility to maintain such infrastructure and deliver such services… II. Objective Area: Ebeye Special Needs Programs

Ebeye Special Needs (ESN) Funding is allocated for MOE Outcome 8 in Matrix 8. All ESN funding is accounted for and allocated in that matrix with the exception of $100,000 which is allocated to the National Scholarship Board.

All information pertaining to performance regarding ESN funding is found in Matrix 8 and in NSB Output 10.2.1

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H. College of the Marshall Islands l. Overview The College of the Marshall Islands (CMI) was established as a two-year institution in 1993. As the national college of the Republic of the Marshall Islands, the CMI faculty, administration, and staff recognize the need to raise the standards of higher education in this nation to internationally required levels. The college’s mission is to provide high-quality educational services to the Marshallese people and to students from other nations who desire a post-secondary education.

The regents, administration and faculty of CMI believe that quality education is essential to the well-being of individuals and to the well-being of the Marshallese people as a whole, now and in the future. The college is therefore committed to creation of an educational environment where individual differences of gift, potential, and belief are recognized; where personal choice, responsibility, and growth are encouraged; and where educational content addresses the general and specific needs of the students, the local community and the nation. Furthermore, the college believes that integration of theoretical knowledge and practical experience is a fundamental value of successful education in our rapidly changing society. Achieving this integration of the theoretical and the practical requires a blend of flexibility and consistent evaluation. Students of CMI are acknowledged individually as whole beings capable of reflective thinking and prepared to make wise choices concerning their present and future.

Approximately 600 students register each semester in the college’s degree and certificate programs: Business Administration, Nursing, Elementary Education, Liberal Arts, Counseling, Marine Science, and TESOL. The college also offers programs in Adult and Continuing Education, College Preparatory Programs and Extension Courses.

In Spring 2007, the college’s Board of Regents approved a new Vision for the college:

The College of the Marshall Islands will be a model community college for the Pacific Island region.

The four major components of the Vision are that the College of the Marshall Islands will: • be a source of national hope and pride • provide tailored, quality educational opportunities • provide a window on the global community • serve as a center for research and inquiry for national advancement

This vision and the Accrediting Commission of Community and Junior Colleges (ACCJC) Accreditation standards form the basis upon which the college’s FY09 portfolio is based.

II. Performance Information for CMI In creating the FY09 portfolio, CMI reflected upon achievements outlined in the college’s FY04, FY05, FY06, FY07, and FY08 quarterly reports. The FY09 performance matrix better aligns outputs, results, and impacts with outstanding accreditation issues and the new initiatives the college anticipates implementing during the fiscal year.

The FY04, FY05, and FY06 portfolios were based upon college goals that were defined in 2004. The FY07 and FY08 portfolios continued to use these goals while also incorporating changes in direction that the college made to address accreditation sanctions levied against it in 2003.

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CMI has maintained the five Outcomes from FY08 for FY09. The FY09 portfolio is organized according to the four standards of the college’s accrediting body, with a fifth outcome added for quality of life related to sustainable development. The objective areas from the FY08 report have again been used in FY09 portfolio, Table 32 illustrates this:

Table 32: CMI Objective Areas Objective Areas FY08 Objective Areas for FY09 Institutional Mission and Effectiveness Institutional Mission and Effectiveness Student Learning Programs and Services Student Learning Programs and Services Resources Resources Leadership and Governance Leadership and Governance Quality of Life Quality of Life Table 36: CMI Objective Areas

Chart 9 below illustrates the organizational relationship of the Objectives and Outcomes of CMI.

CMI

President: Wilson Hess

Objective Objective Objective Objective Objective Area Area Area Area Area

Institutional Student Resources Leadership and Quality of Life Mission and Learning Governance Effectiveness Programs and Services

CMI Outcome CMI Outcome CMI Outcome CMI Outcome CMI Outcome

1 2 3 4 5

Demonstrate Offer high- Effectively use Recognize and Improve the

strong quality human, physical, utilize the quality of life for commitment to a instructional technology, and contributions of the people of mission that programs, financial leadership the Republic of emphasizes student support resources to throughout the the Marshall achievement of student learning services, and achieve its college for Islands by and use analyses library and broad continuous providing of quantitative learning support educational improvement of excellent and qualitative services that purposes, the institution. research, data and analysis facilitate and including stated extension and in an ongoing and demonstrate the student learning education

systematic cycle of achievement of outcomes, and programs in the evaluation, stated student to improve areas of integrated learning institutional agriculture, planning, implementation, outcomes. effectiveness. aquaculture, and re-evaluation environmental to verify and education (water improve the quality), families effectiveness by and youth and which the mission nutrition. is accomplished 02/27/09 MOE FY09 Portfolio Budget Document Page 91

Table 33 below provides a breakdown of CMI’s FY09 funding by source, as it will be applied to the five Outcomes of the college. Amounts provided in Table 37 are the total of administrative and direct costs as funded by each funding source. It should be noted that the FY09 budget breakdown below has been derived from the 5-year rolling budget, which has FY05 as the baseline year.

Table 33: Appropriations and other revenue by outcomes – FY09 CMI SEG* CIP General Fund Compact US Federal Tuition & Fees Total Grants (PELL Grant) Non-Appro’td Outcome 13: $25,000 $386,932 $411,932 Outcome 14: $100,000 $1,975,000 $738,068 $$309,373 $23,000 $3,145,441 Outcome 15: $5,000,000 $3,249,294 $8,249,294 Outcome 16: $144,616 $144,616 Outcome 17: $461,398 $461,398 Total $225,000 $5,000,000 $2,000,000 $1,125,000 $770,771 $3,416,910 $12,537,681 Table 33: CMI Appropriations (*Currently MOE has obligated $100,000 to CMI, this $100,000 obligation balances with the SEG budget, it will be necessary for to discuss this obligation with CMI and if necessary rebalance the SEG)

III. Primary Measures for CMI

Measuring performance is a critical function of performance budgeting. During FY04 and FY05, CMI performance focused on output measurements despite accreditation issues that hindered the development and use of key performance indicators (KPIs) for the college. Vast reporting improvements were made during FY06, FY07, and FY08 as the college’s administration stabilized, and use of performance indicators was added to quarterly reports.

Accreditation remains an issue for CMI, but the college has an opportunity to remove all existing sanctions in FY09. It is necessary for CMI to have the capacity to measure impacts with regard to outcomes for its programs in order to improve and provide needed support for education in the RMI. In an effort to support CMI, the MOE FY09 sector portfolio budget also includes SEG for CMI, as detailed in Table 33 above. The outputs are identified and cross-referenced in the SEG Outcome Matrix (Matrix 12).

During FY09 CMI will continue to focus on impacts and their effects on the KPIs. Compared to previous years, less of a focus will be put on output measurements. In FY07, the college developed a list of twenty (20) KPIs to help promote academic quality, evaluate student success, and monitor financial integrity. In some cases, baseline data is still needed so that KPIs and their associated impacts can be measured. However, over the past two fiscal years, CMI has been able to change data into information for decision-making purposes. It is anticipated that this newly-developed culture of data-driven decision-making will continue for the college.

In addition to the primary, mostly qualitative, measures found in this section of the sector portfolio, each CMI performance matrix includes anticipated impacts for each output. The impacts, which are mostly qualitative in nature, correspond directly to the associated Output and are designed to guide CMI employees as they carry- out their day-to-day duties. The impacts provide a focal point for CMI administrators as they implement activities that support the Outputs and continued efforts to remove remaining accreditation sanctions. The principal intent is for CMI employees to increase their knowledge of the impacts (benefits or lack of benefit) associated with their work (performance). The subsequent intent is for these (qualitative) impacts to be associated, or “rolled up” into the primary (quantitative) measures, thus linking the impacts from the individual outputs to the overall CMI Outcomes.

Table 34 (below) presents primary measurements for CMI. Impacts are identified for each Outcome. Data will be collected on a quarterly basis, and reported on cumulatively. The measures in each table are designed to allow CMI to demonstrate performance with regard to the implementation of outputs and the attainment of expected results, and to manage on a daily basis with the measures included in the Outcome matrixes.

Note that some previous years’ information is not available (i.e. N/A) as this information was not historically tracked at the college.

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BoR Meeting Meeting BoR Accreditation and IR Calendar Website tracking Recorded

Minutes Letters Action Daily Work Logs of IR Office software Information for Each Friday Forum/Community Awareness Series/Public Event Institute Policy Data Areas Data Areas

92 1. New Student Orientation Surveys 1. Monitor Academic Quality: 1. Monitor Academic Quality: 100% 17 projects (going in to the 3rd the to in (going 17 projects of FY08) quarter 2007-2008 Academic Year of June 1, 2008) (as

th (going in to the 4 the to in (going 4. Policy Revision/Review: 50% Revision/Review: 4. Policy 75% Revision/Review: 4. Policy Eligibility Requirements: 1 Major Recommendations: 6 Eligibility Requirements: 0 Major Recommendations: 3 1. New Student Orientation Surveys 2006-2007 Academic Year 1. Monitor Academic Quality: 100% 2. Development: 75% 3. Community and Vision: 100% 3. Community and Vision: 100% 2. Development: 94% quarter) 2005-2006 Academic Year 11 projects: 15 projects Eligibility Requirements: 3 Major Recommendations: 5 Eligibility Requirements: 2 Major Recommendations: 6 1. New Student 1. New Student Orientation Survey N/A N/A

2004-2005 Academic Year 2005 January 2006 January 2007 January Eligibility Requirements: 5 Major 11 Recommendations: 2005 June 2008 January Eligibility Requirements: 4 Major 11 Recommendations: 2006 June

Percentage of BoR Two-Year Action Agenda that have been completed Accreditation Number of Remaining Sanctions as per ACCJC Action Letters

• • Number of Yearly Institutional Research Research Institutional Yearly of Number Activities

Table 34: CMI Impact Indicators By Outcome Impact Table 34: CMI Output and Impacts: CMI Outcome 1: Institutional Mission and Effectiveness: demonstrate strong commitment to a mission that emphasizes achievement of student learning and use analyses of quantitative and qualitative data and analysis in an ongoing and systematic cycle of evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished.

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93 5. Benchmark studies and (updates) Indicators Dashboard 6. Semester Student Demographic, Enrollment, and Graduation Summaries 7. Quarterly Compact of Free Association Performance-Based Reports Budgeting 14. Graduating Student Survey 15. Deficiency Notice Follow-up Reports for academic and non-academic areas to students developmental measure progress Unique visitors to the college’s website: 2. CCSSE Survey 3. CCFSSE Survey 5. Benchmark studies and (updates) Indicators Dashboard 2. CCSSE Survey 3. CCFSSE Survey 6. Semester Student Demographic, Enrollment, and Graduation Summaries 7. Quarterly Compact of Free Association Performance-Based Reports Budgeting Profile Institutional 8. Survey 11. Advising Profile Institutional 8. Survey 11. Advising 12. Placement Test Pilot Study Study Pilot Test 12. Placement 13. Special Needs Survey Study Pilot Test 12. Placement 14. Graduating Student Survey 15. Deficiency Notice Follow-up 13. Special Needs Survey Reports Unique visitors to the college’s website: Q1: N/A Q2: 4,297 Q3: 3,656 support data review Program 16. 16, 2007) July of Q4: 393 (as available yet Q4: not 17. Pre- and Post- testing of Q1: 2,646 Q2: 3,166 3, 2008) June of Q3: 2,523 (as

2. Current Student Survey 3. Student-Faculty Evaluations 4. Climate Survey 5. Benchmark 4. Student-Faculty Evaluations studies and Dashboard 4. Student-Faculty Evaluations May- Indicators 2006 June 6. Semester Student Demographic, and Enrollment, Graduation Summaries 7. Quarterly Compact of Free Association Performance-Based Reports Budgeting Institutional 8. Profile 9. Annual Report 10. CMI Fast Facts 9. Annual Report 10. CMI Fast Facts (EPPSO) 11. RMI Statistical Yearbook Data (portion) 9. Annual Report 10. CMI Fast Facts N/A

Number of website hits per week, month, and/or year

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Semester Human Resources Number of Placement Test Number of

enrollments for CMI, GED, and Upward Bound Faculty Personnel Information students seeking entry into CMI Scores Graduates

94 (totals as of March 31, 2008) Public Policy Institute: 2 Institute: Policy Public Business Administration: 131 Administration: Business Other (Non-degree or Unknown): 8 are Counted Once in Each Program

Summer 2008: not yet available available yet Summer 2008: not Awareness Series: 9 : 11 Forums/Community Friday Fall 2007: Fall week of semester) semester) of week rsing: 118 rsing: 111 Nursing: ucation: 189 ucation: 142 Education: nd Community Awareness Series: 18 1 Institute: Policy Public Fall 2006: 647 total 2006: 647 total Fall total 2007: 631 Spring 2007: 558 total Fall total 592 2008: Spring 146 Administration: Business Other (Non-degree or Unknown): 14 NOTE: Double Major Students

Summer 2007: 252 total (as (as of total Summer 2007: 252 2 Fall 2006: Fall Friday Forums: 20 Friday Forums Community Awareness Series: 3 Public Policy Institute: N/A total 2006: 631 Spring total Business 163 Administration: Other (Non-degree or Unknown): 5 NOTE: Double Major Students are Counted Once in Program Each

Summer 2006: 231 Summer 2006: 231 total Fall 2005: Fall N/A 2004: 621 total Fall 2005: 602 Fall 2057: 631 Spring total 2004: Fall Business 195 Administration: 127 Education: 110 Nursing: 177 Arts: Liberal 180 Education: Other (Non-degree or Unknown): 0 113 Nursing: 142 Arts: Liberal Ed 180 Arts: Liberal NOTE: Double Major Students are Counted Nu Once in Each Program GED: 156 168 Arts: Liberal 70 Upward Bound: 70 Upward Bound: GED: 170 GED: 120 GED: 250 Upward Bound: 70 Upward Bound: 70 Summer 2005: 259 Summer 2005: 259 total

Number of Forum/CommunityFriday CMI Student Headcount by Semester (full- Semester (CMI, GED, Upward Bound) Awareness Series/Public Policy Institute Institute Policy Series/Public Awareness Events and part-time) time Student Headcount by Program of Study by

Output and Impacts: CMI Outcome 2: Student Learning Programs and Services: offer high-quality instructional programs, and library student services, support learning support services that facilitate and demonstrate the achievement of stated student learning outcomes.

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95 Fall 2006-07 to Fall 2007-08: 2007-08: Fall to 2006-07 Fall 45% 2007-08: Spring to 2007-08 Fall 74% 2007-08: Fall to 2006-07 Spring 53% 2007-08: Fall to 2006-07 Fall 70% 2007-08: Spring to 2007-08 Fall 94% 2007-08: Fall to 2006-07 Spring 78% only, Summer data not yet available) Spring 2008 Spring Fall 2007 Fall Fall 2005-06 to Fall 2006-07: 2006-07: Fall to 2005-06 Fall 46% 2006-07: Spring to 2006-07 Fall 74% 2006-07: Fall to 2005-06 Spring 58% 38 (70%) Faculty: Full-Time Faculty: 16 (30%) Part-Time 33 (70%) Faculty: Full-Time Faculty: 14 (30%) Part-Time 39 (71%) Faculty: Full-Time Faculty: 16 (29%) Part-Time 34 (67%) Faculty: Full-Time Faculty: 17 (33%) Part-Time 2006-07: Fall to 2005-06 Fall 82% 2006-07: Spring to 2006-07 Fall 87% 2006-07: Fall to 2005-06 Spring 97% Fall 2006: 671.17 FTES 2006: 671.17 FTES Fall 2007: 484.75 FTES Fall Fall 2006: 41.25 FTEF FTEF 2006: 41.25 Fall FTEF 2007: 35.08 Fall 81 81 2006: 16.27 Fall 2007: 13.82 Fall Spring 2007 Spring Fall 2006 Fall

Fall 2004-05 to Fall Fall to 2004-05 Fall 45% 2005-06: to 2005-06 Fall 2005-06: Spring 71% to 2004-05 Spring 57% 2005-06: Fall Full-Time Faculty: 33 (79%) Part-Time Faculty: 9 (21%) Full-Time Faculty: 36 (71%) Part-Time Faculty: 15 (29%) Fall to 2004-05 Fall 67% 2005-06: to 2005-06 Fall 2005-06: Spring 82% to 2004-05 Spring 82% 2005-06: Fall Fall 2005: 588.92 2005: 588.92 Fall FTES Fall 2005: 37.25 2005: 37.25 Fall FTEF Spring 2006 Spring Fall 2005 Fall

Fall 2003-04 to Fall Fall to 2003-04 Fall 46% 2004-05: Spring to 2004-05 Fall 73% 2004-05: Fall to 2003-04 Spring 56% 2004-05: 2004 Fall Full-Time Faculty: 39 (83%) Part-Time Faculty: 8 (17%) 2005 Spring Full-Time Faculty: 34 (79%) Part-Time Faculty: 9 (21%) Fall to 2003-04 Fall N/A 2004-05: Spring to 2004-05 Fall 82% 2004-05: Fall to 2003-04 Spring N/A 2004-05: 895 students 895 students 872 students 887 students and Spring (Fall 739 students Fall 2004: 588.50 2004: 588.50 Fall FTES 2004: 14.10 Fall 2005: 15. Fall Fall 2004: 41.75 2004: 41.75 Fall FTEF

Full-Time Faculty Retention Rate Unduplicated (annual) Student Head Count

Full-time Student Equivalents (FTES) by Fall-to-Fall, Fall-to-Spring, and Spring-to-Fall Student to Faculty Ratio (each semester, as defined by the ratio of Full-Time Equivalent Full-Time of the ratio by defined Students to Full-Time Equivalent Faculty) Faculty Headcount and Full-Time Equivalent Percent Full-Time Faculty/ Percent Part-Time Semester Student Retention Rates Faculty (FTEF) by Semester Faculty (each semester, based upon the total number of faculty members)

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Testing is not yet yet not is Testing

96 Testing is not yet yet not is Testing Part-Time Faculty: 36% Part-Time Faculty: 35% Total Full-Time Employees: 127 Employees: Full-Time Total Math: complete for this time period. English: complete for this time period. Spring 2008 Spring 491 test takers491 test (who Fall 2007 Fall 2007 Fall 491 test (who 491 takers l Faculty: 53% Faculty: l 63% Faculty: All Pre-College Level 2: 7% Pre-College Level 2: Math: Percentage: 29.5% Percentage: Full-Time Faculty: 58% Part-Time Faculty: 38% 26.0% Percentage: 43% Faculty: All Full-Time Faculty: 76% Full-Time Faculty: 59% Part-Time Faculty: 40% 64% Faculty: All Full-Time Faculty: 76% Pre-College Level 3: 6% Pre-College Level 2: 16% Pre-College Level 3: Pre-College Level 1: 39% Pre-College Level 2: GED/ABE: to 35% Refer Pre-College Level 1: GED/ABE: to Refer Credit Level: 2% Pre-College Level 3: 3% Pre-College Level 3: Credit Level: Total Full-Time Employees: 132 Employees: Full-Time Total Full Time Faculty: 39 Full Time Faculty: 33 English: completed all required tests) completed all required tests) Spring 2007 Spring 514 test 514 test Fall 2006 Fall 2006 Fall 512 test Pre-College Level 2: 2% takers Math: 31.0% Full-Time Faculty: 44% Part-Time Faculty: 22% Full-Time Faculty: 58% Part-Time Faculty: 27% Pre-College Level 3: 9% Pre-College Level 2: 15% Pre-College Level 1: 38% GED/ABE: to Refer 34% (due to rounding) Pre-College Level 3: 5% Total Full-Time Total 116 Employees: 36 takers English: Spring 2006 Spring 442 test 442 test Fall 2005 Fall 2005 Fall 432 test Pre-College Level 2: 6% takers Percentage: 32.1% Percentage: Percentage: 2004 Fall Full-Time Faculty: 49% Part-Time Faculty: 38% All Faculty: 43% 2005 Spring All Faculty: 40% Full-Time Faculty: 42% Part-Time Faculty: 38% English: Credit Level: 5% Pre-College Level 3: 7% Credit Level: 4% Pre-College Level 2: 15% Credit Level: 3% Pre-College Level 1: 36% GED/ABE: to Refer 37% Math: Credit Level: Credit Level: 2% Pre-College Level 3: Credit Level: 0% 5% Employees: 106 Employees: Full Time Faculty: 34 Full Time Faculty: Fall 2004 Fall takers All Faculty: 42% All Faculty: 47% Al

Percent of Total Faculty with Graduate Initial English and Math Placement Results for Incoming Students (each semester) are Faculty (each semester) degrees but does not include employees exclusively exclusively include employees not does but grants. by funded Percent of Total *Full-Time Employees who

* Full-Time Employees includes full-time faculty Full-Time Total

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97 91 total degrees/certificates issued to 78 unique students: 14 Associate of Science Degree in Business Administration Degree in Arts of 20 Associate Liberal Arts 6 Associate of Science Degree in Nursing 22 Associate of Science Degree in Education Elementary 20 Certificate of Completion in TESOL Counseling 34.0% (167 of 491) of Spring Spring of 491) 34.0% (167 of takers test placement 2007 taking of year one within enrolled 491 test (NOTE: all test. Not the to 2007 were eligible from takers enroll at CMI.) 51 GED graduates 52.5% (167 of 318) of all Spring Spring all of 318) 52.5% (167 of who takers test placement 2007 CMI at enroll to were eligible enrolled at CMI within one year of taking the test. year of taking Pre-College Level 1: 9% GED/ABE: to 79% Refer Pre-College Level 1: GED/ABE: to Refer 93 total degrees/certificates issued to 84 unique students: 21 Associate of Science Degree in Business Administration Degree in Arts of 14 Associate Liberal Arts 10 Associate of Science Degree in Nursing 29 Associate of Science Degree Education Elementary in 19 Certificate of Completion in TESOL 45 GED graduates 9 Certificate of Completion in 59.9% of Spring 2006 placement placement 2006 Spring 59.9% of test takers enrolled within one year of taking the test. (NOTE: from 2006 takers 514 test all Not were eligible to enroll at CMI.) 72.0% of all Spring 2006 all 72.0% of placement test takers who were eligible to enroll at CMI enrolled CMI within one at the test. Pre-College Level 1: 1% GED/ABE: to Refer 91% 102 total degrees/certificates 90 unique to issued students: of 19 Associate Sciencein Degree Business Administration of 15 Associate Degree Arts in Liberal Arts of 16 Associate Sciencein Degree Nursing of 29 Associate Sciencein Degree Elementary Education of 13 Certificate Completion in TESOL 5 Certificate of Completion in Counseling 5 Certificate of Completion in Marine Science Pre-College Level 1: 19% GED/ABE: to Refer 69% 105 total degrees/certificates 101 unique to issued students: of 35 Associate Sciencein Degree Business Administration Arts of 20 Associate Arts Liberal in Degree 6 Associate of Science Nursing in Degree of 20 Associate Sciencein Degree Elementary Education 7 Certificate of Completion in TESOL 13 Certificate of Completion in Counseling 4 Certificate of Completion in Marine Science 34 GED graduates N/A

Number of Placement Test Takers Who Enroll Number of Graduates (total and by program program and by (total Graduates Number of of study) at CMI

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Business Office Employment Human Resources Attendance at Quarterly PMU CRE quarterly Grants application

Board of Regents (BoR) (BoR) Regents of Board Meeting Minutes Executive Council Meeting Minutes

data in MIP System Application Information Professional Development Applications Professional Development Events Reports reports documents

above)

98 (See Board Action Item #4 Item Action (See Board Q2: 4 (2 agriculture; 1 youth; 1 1 youth; Q2: 4 (2 agriculture; aquaculture) Q1: 6 (2 agriculture; 2 Q1: 6 (2 agriculture; aquaculture; 2 water quality; 1 youth; 1 nutrition; 1 resident instruction)

50% 75% above) (See Board Action Item #4 FY2007-22% FY2008-28% FY2008-28% FY2007-22% aquaculture; 1 water quality) aquaculture; 2 water quality; 1 youth)

NOTE: A large the of percentage Revenues for of consist FY2006 CIP fund in the amount of $5,000,000. Q2: 2 2 Q2: 5 (2 agriculture; FY2006-21% Q1: 2 1 Q1: 6 (2 agriculture; N/A N/A FY2005- 27% FY2005- FY2007-38% 40% FY2007-11% FY2006-8% FY2005-13% FY2008-21% FY2006- FY2005-35% FY2008-6%% 8% FY2005- FY2006-19% FY2007-25% FY2008-6%

Tuition and Fees as a Percentage of Total Current Fund Revenues Grants and Contracts (Federal or International) as a Percentage of Total Current Fund Revenues Instructional Expenditures as a Percentage of Total Current Fund Expenditures Student Service Expenditures revised policies of Percentage Category by projects Ongoing (agriculture, aquaculture, water quality, nutrition, resident instruction, etc.)

• • • • • • Output and Impacts: CMI Outcome 3: Resources: effectively use human, physical, technology, and financial resources to achieve its broad educational purposes, including stated student learning outcomes, and to improve institutional effectiveness. Output and Impacts: CMI Outcome 4: Leadership and Governance: recognize and utilize the contributions of leadership throughout the college for continuous improvement of the institution. Output and Impacts: CMI Outcome 5: Improve the quality of life for the people of the Republic of the Marshall Islands by providing excellent research, extension and education programs in the areas of agriculture, aquaculture, environmental education (water quality), families and youth and nutrition.

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Quarterly reports reports Quarterly

for existing grants existing for

99 Q3: (not yet completed) aquaculture; 1 nutrition, 2 water quality, 1 youth, 1 resident instruction) 1 resident quality, Q2: 3 (1 water instruction, and 1 aquaculture) Q3: (not yet completed) plane service disrupted some area)work in this aquaculture; 1 nutrition, 2 water and 1 resident quality, instruction) Q1: 1 (agriculture) Q2: 2 (1 youth; 1 agriculture/nutrition) Q1: 9 (2 agriculture; 2 Q3: 2 (1 resident instruction; 1 youth) Q4: (not yet complete) Q1: 14 Q2: 13 Q4: (not yet completed) Q3: 4 Q1: 19 island outer of Q2: 9 (NOTE: lack Q3: (not yet completed)

Q4: (not yet completed) Q4: (not yet completed) Q3: 2 Q4: 3 3 Q3: 9 (2 agriculture; Q4: (not yet completed) Q4: (not yet completed) N/A N/A

Projects in the Pipeline

• Projects assisted with from other organizations, like the Ministry of Resource and Development (R&D), Marshall Islands Marine Resources Authority (MIMRA), Marshall Islands Conservation Society (MICS), Marshall Islands Mariculture Farm (MIMF), and Community Afterschool Recreation & Education Program (C.A.R.E)

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IV. Objective Area: Institutional Mission and Effectiveness (CMI Outcome 1)

A. Demonstrate strong commitment to a mission that emphasizes achievement of student learning and use analyses of quantitative and qualitative data and analysis in an ongoing and systematic cycle of evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished.

1. Performance Matrix CMI Outcome 1

Matrix 13 provides details for CMI Outcome 1 in FY09. The Outcome is broken down into Output Groups, and each Output Group is further broken down into specific Outputs. Each Output contains “Major Activities for FY09” which indicate the priority actions to be undertaken in order for the Output to have been met.

In the right column the listing of measures is replaced with a listing of employees responsible for the coordination of the Major Activities. Assigning employees to each activity promotes accountability and provides a source of ownership for the college’s Outputs and Major Activities. A mini line item shows the budget for each output. Finally the “Anticipated Impacts” of implementing the Major Activities and the Output are stated. The goal is to link the Output through the impacts to the CMI annual key performance indicators (i.e. the primary measures).

Quarterly progress is monitored with regard to the primary, mostly quantitative, measures (Table 34 above). The Anticipated Impacts contained in Matrix 10 below are used as “in-house roadmaps” and are designed to provide both qualitative and quantitative information related to performance targets, although most of the information is qualitative in nature. The impacts included in the matrix are also designed to augment the primary measures (Table 34) and assist CMI in determining types of data to collect to best measure performance. In this way CMI can detect problems and identify areas of under-performance quarterly.

Performance reports are completed on a quarterly basis. Each quarterly report continues where the last quarterly report left off, thus examination of all four quarters is required to fully understand annual accomplishments and performance. CMI is pivotal to education in the RMI. Due to the crosscutting nature of improving student performance and improving performance at CMI, funding for some outputs in Matrix 13 are linked to outputs funded by the Supplemental Education Grant (SEG), Capital Improvement Projects (CIP), and USDA Land Grant.

Matrix 13: Performance Information for CMI Outcome 1 (MOE Outcome 10) Institutional Mission and Effectiveness: demonstrate strong commitment to a mission that emphasizes achievement of student learning and use analyses of quantitative and qualitative data and analysis in an ongoing and systematic cycle of evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished. Outcome Group 13.1: Continuous quality improvement and public dissemination as it relates to student learning and institutional effectiveness. $77,800 Output 13.1.1 Responsibility for Activities/Coordination within CMI Represent the College in internal and external venues to grow Vice-President for Academic and Student Affairs resources, increase student success, enhance student transfer, and build institutional capacity and sustainability $17,600 Mini Line Item Budget

13.1.1 Compact Major Activities FY09 Development and delivery of presentations Travel 4,000 Development and management of grants and contracts Staff and faculty training in giving and receiving faculty and staff Contractual Services 2,000 evaluation feedback Materials and Supplies 2,200 Executive VP performance monitoring, program review support, Books/Reference Materials 1,000 and campus-wide professional development Creation and implementation of a private conference space for Subscriptions/Ads 1,450 faculty chairs and faculty Communications 2,200 Participation in AAC&U conferences, webcasts, professional Representation & Entertainment 2,750 development support activities Hosting of meetings for faculty, admin. Gov’t, public, business Equipment/Vehicles/Furniture 2,000 and Academic Planning Committee to develop and implement TOTALS $ 17,600

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strategic institutional goals. Anticipated Impacts Choose and administer 1 additional direct measure of student • Increased external resources for College priorities learning (an institutional and self study priority) • Increased retention against FY 08 benchmark • Increased staff and faculty capacity for self study Output 13.1.2 Responsibility for Activities/Coordination within CMI Complete the accreditation mandated Self Study process by the Vice President for Research, Planning, and Grants January 2009 deadline and prepare for a site visit by an evaluation Self Study Steering Committee team in March 2009 $60,200 Mini Line item Budget 13.1.2 Compact Major Activities FY09 Complete, print, and disseminate the college’s Self Study document Salary 2,500 Host a visiting team from ACCJC March 2-5, 2009 Travel 48,200 Contractual Services 1,000 Professional Fees 2,000 Materials and Supplies 2,500 Representation & Entertainment 4,000 TOTALS $ 60,200

Anticipated Impacts • Accreditation requirement • 6-year accreditation Output Group 13.2: Implement an ongoing cycle of Academic and Academic Support Program Reviews at the Proficiency Level on the WASC Program Review Rubric $170,500 Output 13.2.1 Responsibility for Activities/Coordination within CMI Contract with Consultants to provide ongoing leadership and support Vice President for Academic and Student Affairs for achieving Proficiency Level and moving toward Sustainability Level on the WASC Program Review Rubric $170,500 Mini Line Item Budget 13.2.1 Compact Major Activities FY09 • Implement and institutionalize the program review process Housing 20,000 • Gather and analyze evidence of student learning based on learning outcomes Contractual Services 145,000 • Develop student and faculty portfolios of accomplishment Materials and Supplies 3,500 • Develop effective peer review of work, including strategies for Representation & Entertainment 2,000 providing and accepting constructive criticism TOTALS $ 170,500 • Develop an institutional assessment plan • Implement data-based decision-making processes Administer the EQI survey to new students each semester Anticipated Impacts Hire and train student ambassadors • Achieve proficiency level on WASC program review rubric Assess the student ambassador program • Build sustainability of program review process. Increase overall fall to fall retention by 7% over FY 08 fall to fall • Create greater institutional capacity for continuous quality retention improvement Train the FYE student life team Develop and implement the FYE co-curricular program Conduct and assess a series of professional development programs for CMI constituents Implement the Student Handbook and Student Code of Conduct Implement and assess early registration Output Group 13.3: Comprehensive Student Enrollment and Retention Initiative $87,132 Output 13.3.1 Responsibility for Activities/Coordination within CMI Design, implement and assess processes for attracting and retaining Vice President for Academic and Student Affairs a diverse student population $87,132 Key Trio Consultants Consultant Doug Walters Major Activities FY09 Dean of Student Services • Develop and implement a recruitment plan for spring 2009 and Dean of Student Life and Development fall 2009 to attract 600/650 students • Seek grant support for Allied Health Bridge Program summer Mini Line Item Budget 2009 13.3.1 Compact • Implement high school clubs for all CMI majors

• Recruit nursing students from off-island • Implement and assess an early registration process Salary 10,000 • Implement and assess the FYE Seminar—train faculty Travel 40,082 • Implement and assess retention strategies for FYE students Contractual Services 500 based on the EQI data • Implement a comprehensive faculty advising system Professional Fees 900 • Provide data with analysis on student retention by major and by Materials and Supplies 23,200 program to each department fall 2008 and spring 2009 Advertising 4,200 02/27/09 MOE FY09 Portfolio Budget Document Page 102

Implement and assess a student ambassadors program Communications 600 Increase overall fall 08 to fall 09 retention by 7% over FY 07 fall to fall 08 retention Representation & Entertainment 6,800 Develop and implement the FYE co-curricular program Gasoline/Lubricant (POL) 500 Implement and assess the Student Handbook and Student Code Equipment/Vehicles/Furniture 350 of Conduct TOTALS $ 87,132

Anticipated Impacts • Increase enrollment by 50 fall 2009 • Increase retention by 7% fall 2008 to fall 2009 • Increase student success and persistence • Increase the pipeline for incoming students in allied health, business, and education Output Group 13.4: Student Learning Outcomes Assessment and Support $51,500 Output 13.4.1 Responsibility for Activities/Coordination within CMI Design and implement a multi-year plan of institutional assessment of Vice President for Academic Affairs and Student Life and Vice President for student learning outcomes at the course, program, unit and Research and Planning and Key Trio consultants institutional level $16,800

Major Activities FY09 Mini Line Item Budget • Key Trio consultants provide faculty six in-service professional 13.4.1 Compact development sessions focusing upon evidence collection and analysis (in Executive VP Area of Emphasis #1 FY 09 budget Travel 12,000 request). Materials and Supplies 1,000 • Executive Vice President, faculty and staff present assessment Subscriptions/Ads 1,000 data at WASC and AAC&U conferences • Institutional Assessment instruments together with related costs Representation & Entertainment 1,800 for FY 09 (IDEA, CCSSE, CCLA, SENSE, Accuplacer, etc.) are Equipment/Vehicles/Furniture 1,000 identified, purchased, budgeted, and assessment of incoming TOTALS $ 16,800 and graduating students is implemented according to assessment plan (in Institutional Research and Planning budget) Anticipated Impacts • Saturday sessions (n = 6) for program review presentations to • CMI can identify student’s needs. CAC • Faculty create electronic portfolios which provide evidence of student learning (Server storage for Faculty electronic portfolio in HR FY09 budget) • Faculty begin using Scantron or similar scanning software for item analysis of assessment measures • Assessment of direct measures of student learning at the course and program level occurs in each department with analyses of data requested of Institutional Research and Planning, requiring a .5 addition to IR staffing ( VP for Research& Planning budget) Output 13.4.2 Responsibility for Activities/Coordination within CMI Hold Friday Forums and other college-wide meeting where discussion Vice President for Research and Planning is centered around discussing survey results and what they mean for CAO the college $2,950 Research and Planning staff members

Major Activities FY09 Mini Line Item Budget • Post survey reports on the college’s website and paper copies in 13.4.2 Compact the library • Post information on electronic signboards and via email to the Materials and Supplies 300 college community Communications 300 • Hold three Friday Forums to discuss EQI data Representation & Entertainment 2,000 • Hold a college-wide retreat (bilingual at the Arrak Campus to Gasoline/Lubricant (POL) 150 discuss the CCSSE survey results from 2007 and 2008 and what Equipment/Vehicles/Furniture 200 they mean for the college TOTALS $ 2,950 • Hold two employee and student dialogue sessions to discuss survey results Anticipated Impacts • Better communication skills (one of the college’s core values) • Improved planning among CMI offices/areas as a result of better understanding of feedback received from students and campus discussions.

Output 13.4.3 Responsibility for Activities/Coordination within CMI The College of the Marshall Islands seeks to become a premier Vice President for Research, Planning, and Grants community college for the Pacific region. To support the College’s Vice President for Academic and Student Affairs efforts to engage in continuous quality improvement, the purchase of Student Services and Academic Affairs employees assessment measures will be used. Research and Planning employees Student Life and Development employees 02/27/09 MOE FY09 Portfolio Budget Document Page 103

These instruments will continue the College’s efforts to place students into appropriate courses at entry, to assess student attributes Mini Line Item Budget associated with College persistence and satisfaction, to assess 13.4.3 Compact academic quality, to engage in program review, and to provide evidence of course, program, and institutional student learning Salary 500 outcomes. Contractual Services 29,250 Together, this set of measures will continue the College’s ongoing Student Stipends 2,000 systematic assessment of academic and co-curricular programs. TOTALS $ 31,750 Assessment is a key concern of the College’s regional accreditation

body, of its governing board, of its faculty and staff and of its many Anticipated Impacts publics. These instruments will help the College engage in • Continuous quality improvement in academic and academic support continuous quality improvement. $31,750 area – data is used to support program reviews

• Maintain assessment plan started in FY08 Major Activities FY09 • Assessment of first year experience will consultant feedback (i.e. Community College Survey of Student Engagement (CCSSE) is Foundations of Excellence Self Study) an indirect measure of academic quality that is being used to

baseline our student perceptions of best practices in program delivery. The companion Faculty survey (CCFSSE) is administered at the same time as the student survey. ($3,000) Individual Development and Educational Assessment (IDEA) is an indirect measure of student learning based upon best practices and does not emphasize teaching techniques for personality. All class sections use this instrument each semester for student/faculty evaluations. (Fall ~2500 enrollments; Spring ~2500 enrollments; Summer ~500 enrollments) The instrument is $0.50 per administration @ 5500 annual administrations + data reports + shipping ~= $3500. IDEA assessment of administrators costs approximately another $1.50 per admission @ 1000 ~= $1500 Emotional Quotient Inventory (EQI) measures risk factors associated with student retention and satisfaction. This is given to all incoming students during orientation (Fall ~200 students; Spring ~125 students) The instrument is $12.00/student + shipping ~= $4000. Accuplacer is a nationally normed college-level English and Mathematics placement instrument. This is the placement test given to all incoming students (Fall testing ~125 students; Spring testing ~600 students; Summer testing ~50 students) The instrument is $9.00/student + shipping ~= $7750. Survey of Entering Student Engagement (SENSE) is an instrument that focuses on institutional practices and student behaviors in the earliest weeks of college. This survey is given to new student in the Fall semester. ($3000) Community Collegiate Learning Assessment (CCLA) is a direct measure of institutional student learning outcomes designed for community college populations. (Annual fee of $6500, conducted online on a weekend – student stipends and food provided $2000 – half for Fall/half for Spring.) Survey incoming students in the Fall and graduating students in the Spring. Part-time assistance with survey administration ($5/hour x 100 hours = $500) Foundation of Excellence surveys Output Group 13.5: Carry-out BOR action agenda of examining the College’s mission $25,000

Output 13.5.1 Responsibility for Activities/Coordination within CMI Carry-out BOR action agenda of examining the College’s Board of Regents mission.$25,000 Board of Regents Planning Committee

Major Activities FY09 Mini Line Item Budget Confirmation of the appropriate role for the college and/or a General Fund change in course for the future direction of the college. 13.5.1 Subsidy Use data/information to support any changes or to support any non-changes to the mission statement. Contractual Services 25,000 TOTALS 25,000

Anticipated Impacts • Revised Mission Statement (best practices indicate that the statement should be examined every 5 or so years). • The second major piece of the college’s strategic planning process will be complete. Matrix 13: CMI Performance Information Outcome 1 02/27/09 MOE FY09 Portfolio Budget Document Page 104

Evaluations Matrix 13 includes major activities, responsible employees for coordinating efforts, and anticipated impacts that CMI uses to assess and report quarterly progress. As CMI gathers additional data for specific Outputs, the primary measures will become more reliable and the impacts more fully recognized. This information should assist the college to better understand how achieving the Outputs regarding broad-based, effective, systematic and integrated planning supported by institutional research can improve the quality of post secondary education in the RMI and provide more reliable and accessible data for planning CMI programs in the future.

Measures Affecting CMI Outcome 1 in FY09 All of the Outputs for Outcome 1 are continuations or “next steps” of processes begun in FY08. However, at the beginning of FY09, CMI remains on “warning” level regarding its accreditation status. Until the remaining three accreditation sanctions are removed, the college will not be allowed to expand its academic programs or make other substantive changes to the institution. In FY08 the college made another substantial step towards removing accreditation sanctions imposed upon the college in 2003. Entering FY09, 32 of the original 35 deficiencies (91%) have been addressed. The remaining three deficiencies will be addressed in FY09, and the accrediting body for the college has indicated that CMI should continue its Self Study process.

Maintaining the college’s accreditation is important for several reasons. First, accreditation indicates that the institution has met and maintained the highest levels of educational quality. Second, it also means that credits earned at CMI can be transferred to and are accepted by other accredited institutions in the United States. Lastly, accreditation status is important as it qualifies students for Pell Grants and other United States Federal financial aid to pursue higher education at CMI. Although it is not anticipated, loss of accreditation would have a dramatic and devastating impact on CMI operations.

CMI Outcome 1 Resources Statement 13 (below) details how the FY09 appropriation translates to allocated resources for CMI Outcome 1. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Included in Matrix 13 (above) is the allocation for each Output (listed after the Output). A summary of those allocations is given in the table below.

Statement 13: Total Resources for CMI Outcome 1 (MOE Outcome 13) Budgeted FY09 (Estimated) Administered Appropriations General Fund $25,000 Compact Funds $386,932 Capital Improvement Project Funds US Federal Grants SEG Tuition Fee (Pell Grants) Total administered expenses $411,932 College Appropriations Output Group 13.1 – Continuous quality improvement and public $77,800 dissemination as it relates to student learning and institutional effectiveness Output Group 13.2 – Implement an ongoing cycle of Academic and $170,500 Academic Support Program Reviews at the Proficiency Level on the WASC Program Review Rubric Output Group 13.3 – Comprehensive Student Enrollment and Retention $87,132 Initiative Output Group 13.4 – Student Learning Outcomes Assessment and Support $51,500 Output Group 13.5 – Carry-out BOR action agenda of examining the $25,000 College’s mission

Total price from College outputs $411,932 Total revenues from appropriations $411,932 Statement 13: CMI Outcome 1 Resources

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V. Objective Area: Student Learning Programs and Services (CMI Outcome 2)

A. Offer high-quality instructional programs, student support services, and library and learning support services that facilitate and demonstrate the achievement of stated student learning outcomes.

1. Performance Matrix CMI Outcome 2

Matrix 14 provides details for CMI Outcome 2 in FY09. The Outcome is broken down into Output Groups, and each Output Group is further broken down into specific Outputs. Each Output contains “Major Activities for FY09” which indicate the priority actions to be undertaken in order for the Output to have been met.

In the right column the listing of measures is replaced with a listing of employees responsible for the coordination of the Major Activities. Assigning employees to each activity promotes accountability and provides a source of ownership for the college’s Outputs and Major Activities. A mini line item shows the budget for each output.

Finally the “Anticipated Impacts” of implementing the Major Activities and the Output are stated. The goal is to link the Output through the impacts to the CMI annual key performance indicators (i.e. the primary measures).

Quarterly progress is monitored with regard to the primary, mostly quantitative, measures (Table 34 above). The Anticipated Impacts contained in Matrix 11 below are used as “in-house roadmaps” and are designed to provide both qualitative and quantitative information related to performance targets, although most of the information is qualitative in nature. The impacts included in the matrix are also designed to augment the primary measures (Table 34) and assist CMI in determining types of data to collect to best measure performance. In this way CMI can detect problems and identify areas of under-performance quarterly.

Performance reports are completed on a quarterly basis. Each quarterly report continues where the last quarterly report left off, thus examination of all four quarters is required to fully understand annual accomplishments and performance. CMI is pivotal to education in the RMI. Due to the crosscutting nature of improving student performance and improving performance at CMI, funding for some outputs in Matrix 14 are linked to outputs funded by the Supplemental Education Grant (SEG), Capital Improvement Projects (CIP), and USDA Land Grant.

Matrix 14: Performance Information for CMI Outcome 2 (MOE Outcome 14) Student Learning Programs and Services: offer high-quality instructional programs, student support services, and library and learning support services that facilitate and demonstrate the achievement of stated student learning outcomes. Output Group 11.1 – Faculty Development $220,000 Output 14.1.1 Responsibility for Activities/Coordination within CMI Continued support of faculty credentialing as per ACCJC Major Vice President for Academic and Student Affairs Recommendation #14 $220,000

Major Activities FY09 Mini Line Item Budget Continued support for one faculty member doctoral studies at 13.1.1 Compact UH $25,000 Continued support for three faculty members at UOG, $30,000 Staff Development 220,000 Continued supplemental support for one faculty at National Taipai College of Nursing, $5,000 TOTALS 220,000 Continued support for online program at UH for one faculty,

$5,077 Anticipated Impacts Continued support for online program at Emporia State for one • Credentialing of Faculty as per ACCJC Eligibility Requirement #13 faculty, $3870 Major Recommendation #14. (October 15, 2007 Progress Report). One faculty member off island to complete MBA (in Business • *Three Marshallese Faculty will complete bachelor’s degrees and Budget) move toward Master’s degrees. One Marshallese faculty will complete New faculty member for doctoral program (online) (in VP Masters; another will begin doctoral study. This is keeping with the budget request) College’s goal of promoting and retaining Marshallese professionals Continued Professional Development of on-campus faculty

(faculty in-services days—6 scheduled for 2009, workshops,

conference presentations and attendance)

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Output Group 14.2 – Academic Programs $2,223,858 Output 14.2.1 Responsibility for Activities/Coordination within CMI Liberal Arts Program: Design and implement an evaluation strategy Liberal Arts Department Faculty for continual evaluation and monitoring of the Liberal Arts program to ensure assessment is aligned with course and program student Mini Line Item Budget learning outcomes. $431,555 14.2.1 Compact GF Total

Major Activities FY09 Salary 356,105 356,105 Analyze student performance (enrollments, grades, graduates) Insurance-General - for the Liberal Arts program to help assess the program’s Housing 63,000 63,000 effectiveness Honorarium 250 250 Revise program/department goals and objectives to better meet Instructional Supplies 5,000 5,000 identified student needs Books/Reference Materials 2,000 2,000 Replace one of the electives with a required three credit Printing & Reproduction 3,600 3,600 capstone course in the last semester Rep. & Entertainment 850 850 Create more internship opportunities within Liberal Arts Membership Dues 50 750 Strengthen Liberal Arts alumni relations by better tracking and TOTALS $ 12,450 419,105 $ 431,555 creating focus groups and surveys

Increase departmental input on the use of faculty development

funds and more equitable distribution between programs. Anticipated Impacts Increase collaboration with the Department of Developmental • The above budget will allow the department to stay abreast of the Studies to ensure a smoother transition for students. latest technology and information to help improve teaching Create a separate Marshallese Studies Department under the • The above budget will stimulate disciplines operating without growth Liberal Arts umbrella funds to enhance student learning. Develop a Programmatic Mission Statement. • The above budget will enhance authentic assessments by publishing Implement an assessment plan which preserves institutional and showcasing student work. memory

Output 14.2.2 Responsibility for Activities/Coordination within CMI Developmental Education Program: Developmental Education will Developmental Education Program Faculty implement a comprehensive First Year College Experience and Foundations of Excellence Self Study for all levels of entering students $898,004 Mini Line Item Budget 14.2.2 Compact GF Total Major Activities FY09 Hire two new faculty to teach in the First Year Seminar course Salary 136,978 615,226 752,204 and additional courses linked to the learning community Insurance-General - In conjunction with student life, support the speaker series of Housing 18,000 108,000 126,000 activities Contractual Services 4,500 4,500 In conjunction with student life, implement opportunities for Materials and English speaking programs and activities Supplies 500 500 Form active liaisons among developmental students, clubs, and Instructional Supplies SBA. and materials 12,000 12,000 Advisory group programs including off campus opportunities. Books/Reference Analyze cohort data and make pedagogical changes Materials 2,000 2,000 Track student performance across courses Rep. & Ent. 800 800 Share data and next steps in public venues TOTALS $ 174,778 $ 723,226 $ 898,004

Anticipated Impacts • Increased student retention rates • Increased student performance • Increased student involvement in student life programs • Increased student satisfaction and outlook

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Output 14.2.3 Responsibility for Activities/Coordination within CMI Education Program: Conduct ongoing assessment via program Education Department Faculty review processes to measure effectiveness of the program $224,901 Mini Line Item Budget 14.2.3 Compact GF Total Major Activities FY09

• Mentoring program of CMI graduates at MOE • Participate with MOE in the development of an in-service Salary 172,601 172,601 educational program. Housing 36,000 36,000 • Remove ED 295 Teaching Practicum from A.S. Degree Program Instructional • Remove EDU 280 and EDU 283 from education courses Supplies 3,500 3,500 • Completion of renovation of education offices including TEC and Books/Reference Reading Room Materials 1,000 1,000 • Implement certificate program for CMI graduates teaching in the Subscriptions/ RMI Ads 1,600 1,600 • Increase the number of transfer students to baccalaureate Communications 1,200 1,200 programs Rep. & Ent. 2,000 2,000 Equipment/ Vehicles/ 7,000 7,000 Furniture TOTALS $16,300 $208,601 $224,901

Anticipated Impacts • Students will be able to evaluate more effectively their own teaching by being able to view lessons. • Graduates will be mentoring and, thus, should be more successful teachers • Improved relationship between MOE and CMI • Increase skill sets for RMI teachers

Output 14.2.4 Responsibility for Activities/Coordination within CMI Math and Science Department: Provide quality courses that stimulate Math and Science Department Faculty student learning and provide for useful skills students may apply upon graduation $278,892 Mini Line Item Budget 14.2.4 Compact GF Total

Major Activities FY09 Salary 221,972 221,972 Keep a current inventory of supplies for the instructors and for Insurance-General 1,200 1,200 the science laboratories Housing 45,000 45,000 Provide dive insurance for instructors of SCUBA for the Instructional Supplies 5,270 5,270 protection of the students and CMI Order replacement equipment for the laboratory as necessary Books/Reference Materials 1,000 1,000 Keep abreast of current information, apply for grants and Communications 2,000 2,000 manage and report existing grants and order supplies via the Representation & internet Entertainment 450 450 Develop Marine Science certificate program for post Equipment/Vehicles/ accreditation sanction introduction Furniture 2,000 2,000 Utilize facilities and equipment in new Science/Math/Allied Health building to attract and retain students TOTALS $11,920 $266,972 $278,892

Anticipated Impacts • Allow the Math and Science department to continue to improve student learning by keeping current with technology, equipment and supplies. • allow the department to stay abreast of the latest technology and information to help improve teaching • Increased enrollment and retention

Output 14.2.5 Responsibility for Activities/Coordination within CMI Nursing Program: Assess student learning outcomes (SLOs) to Nursing Department Faculty ensure that students are able to satisfactorily apply their skills in the workplace and/or as they further their education Mini Line Item Budget $195,191 14.2.5 Compact GF Total

Salary 154,241 154,241 Major Activities FY09 Housing 27,000 27,000 Conduct focus groups of CMI graduates 6 months after Travel 7,100 7,100 graduation to determine student preparation for the workplace Materials and Supplies 200 200 Conduct Focus group of CMI graduates’ supervisors to determine student preparation for the workplace Instructional Supplies 2,500 2,500 Books/Reference Materials 1,000 1,000 02/27/09 MOE FY09 Portfolio Budget Document Page 108

Use CMI”s Plan on a Page guides to assign and track tasks for Subscriptions/Ads 1,000 1,000 nursing faculty Advertising 200 200 Prepare students for transfer to U.S. institutions Communications 350 350 Receive training in order to develop simulation lab training Representation & 1,500 1,500 modules and other course modules specific to the needs of the Entertainment islands Others 100 100 Institute a recruitment plan to enrol more nursing students to meet the employment demands of the profession TOTALS $13,950 $181,241 $195,191 Develop a program for a regional training and continuing education opportunities in emergency nursing and intensive care Anticipated Impacts nursing. • Assessment of student learning outcomes established and ongoing Develop a program for health assistants and nurse midwifery training Output 14.2.6 Responsibility for Activities/Coordination within CMI Business and Information Technology Program (BIT): Provide quality Business & IT Department (BIT) courses that stimulate student learning and provide for useful skills students may apply upon graduation $195,315 Mini Line Item Budget 14.2.6 Compact GF Total Major Activities FY09

• Identify specific assignments within courses that support Salary the program learning outcomes and that support the 175,855 175,855 mastery of institutional learning outcomes Housing - • Redesign existing courses that are not transferable to meet the standard of rigor expected by accepting institutions. Travel 5,000 5,000 Additionally, any courses that are offered and cannot be Contractual Services 3,600 3,600 made transferable will be eliminated unless a specific local Materials and Supplies 400 400 business need can be identified. Instructional Supplies 1,000 1,000 • Inventory current faculty skills to identify any needed Books/Reference Materials 2,000 2,000 updates Printing & Reproduction 200 200 • Continue leadership in the academic advising initiative on Representation & campus to better support business students and improve Entertainment 550 550 their success rate at obtaining their degrees. Membership Dues 560 560 • Implement strategies for making stronger connections on- Others 5,000 5,000 campus for students, possibly through clubs or events that Student Activities 650 650 engage students in meaningful educational and social Equipment/Vehicles/ activities. Furniture 500 500 • Continue investigation and implementation of offering courses at times appropriate to meet the needs of the local TOTALS $19,460 $175,855 $195,315 community. • The program will work with the library to identify new titles Anticipated Impacts and journals appropriate to pending changes in the • A better and improved BIT Program. program. • Increased enrollment and retention • The program will work closely with admissions to begin recruiting in local high schools by providing outreach to the local schools in the form of creation of business clubs/activities for high school students and to visit high schools for the purpose of talking to students about the benefits of studying business at CMI. • The program will develop a program-wide assessment plan that gathers evidence of student learning and analyzes the evidence in light of the stated student learning outcomes to identify strengths and weaknesses in the program delivery. • The program will re-visit its developmental approach to its courses to ensure that expected learning outcomes are introduced, reinforced, and mastered, with multiple opportunities for students’ demonstration of the outcomes. Output Group 14.3 – Foundations of Excellence in the First Year College. $21,650 Output 14.3.1 Responsibility for Activities/Coordination within CMI Invited participation in the new Community College Foundations of Executive Vice President Excellence in the First College Year Self Study process with the John 10-member+ FYE Committee Gardner’s Policy Center $13,000 Foundation of Excellence Task Force

Major Activities FY09 Mini Line Item Budget Engagement in a CMI FYE self study process around the 14.3.1 Compact Dimensions of Excellence in the First College Year Development of comprehensive plan to improve and assess Travel 12,000 student success in the first college year 3-FYE committee member team Participation in Launch Meeting Materials and Supplies 500 in Ashville, NC in fall 2008 Representation & Entertainment 500 3-FYE committee member team participation in Winter 2009 TOTALS $ 13,000 meeting Orlando, Florida 02/27/09 MOE FY09 Portfolio Budget Document Page 109

Intensive consulting for one-year provided by Policy Center team to FYE Committee Anticipated Impacts 3rd Program Review of Developmental Education with national • Production and implementation of comprehensive FYE program measures of assessment and comparison data with other engaging the whole campus community participating community colleges • Increased developmental student success and persistence to Build upon the work of the FYE Committee in 2007-2008 to graduation initiate a comprehensive FYE program at CMI following • Implementation of diverse strategies to meet the needs of diverse participation in the Annual FYE Conference in San Francisco development student populations February 2008 Output 14.3.2 Responsibility for Activities/Coordination within CMI The Division of Student Life & Development will provide direction, Dean of Student Life and Development expertise and personnel to develop a First Year Program for the Student Engagement Director College of the Marshall Islands. Increase co-curricular programming Key Trio Consulting and student leadership to achieve FYE and Student Life and Consultant Doug Walters Development outcomes $8,650 Mini Line Item Budget Major Activities FY09 14.3.2 Compact Hire a Student Engagement Director Student Engagement Director will Staff Development 2,000 Supervise, assess and improve semester New Student Materials and Supplies 1,000 Orientation (NSO) programs Books/Reference Materials 500 Run Student Ambassador program including recruitment, Communications 150 selection, training and supervision Student Activities 5,000 Provide monthly leadership training for Student TOTALS $ 8,650 Ambassadors, SBA Officers, Club Officers, FYE Class representatives and staff/faculty club advisors Anticipated Impacts Support weekly Student Life and Development sponsored • Increased student retention educational sessions, workshops, speaker series, alumni • Increased leadership training for students forums and FYE co curricular programming (most sessions • Increased co-curricular programming will be open to all CMI students; all faculty will be • Increased co-curricular program integrated into FYE curriculum with encouraged to incorporate session into their curriculum as specified learning outcomes and required reflection assignments appropriate) • College clubs will sponsor more diversified activities (trainings, Run Karaoke nights to support enhanced English skills educational outings, alumni visits, career sessions, skill building practice for students activities, etc) which are of greater value to students because of the leadership training provided by the Student Engagement Director for club officers and club advisors

Output Group 14.4 – Promote co-curricular activities for students $656,933 Output 14.4.1 Responsibility for Activities/Coordination within CMI The Athletics and Recreation program will provide programs and Coordinator of Athletics and Recreation services the promote the growth and development of the students Student Ambassador/Recreation Specialists $13,990 Mini Line Item Budget Major Activities FY09 14.4.1 Compact Sponsor at least 2 weekly health/wellness and at least 2 weekly recreational activities for CMI students including the Staff Development 2,000 GED program and the Upward Bound students Contractual Services 1,200 Sponsor female-based programs on a bi-weekly basis Materials and Supplies 2,860 Insure the new Wellness & Health Center/Fitness Center will be opened to students and staff Communications 100 Sponsor five CMI campus-based programs and activities Representation & Entertainment 1,830 that are opened to the Majuro community in order to meet Others 2,000 the recreational and cultural needs of the general Student Activities 3,800 community Equipment/Vehicles/Furniture 200 Work with a minimum of five faculty members to integrate TOTALS $ 13,990 Athletics and Recreation services into the regular academic curriculum thus creating co-curricular programming Anticipated Impacts Sponsor men’s and women’s basketball, volleyball, and Student retention will be increased other intramural games Students will develop friendships and establish a network of support Hold basketball and volleyball workshops for the students Students will develop increased social skills and confidence to increase more understanding of the games Students will have an increased sense of well being Sponsor recruitment activities specifically targeted to Students will learn about local culture increase new student involvement during the first 7 weeks Students will participate in quality co-curricular activities for athletic of the semester and non athletic students Sponsor in conjunction with SBA 3 student community Students will have greater knowledge of healthy recreation options service projects such as clean up, at least one for each semester Sponsor movie nights and/or film series night each week

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Output 14.4.2 Responsibility for Activities/Coordination within CMI The Division of Student Life & Development will provide direction, Dean of Student Life expertise and personnel to develop a First Year Program for the Director of Student Life College of the Marshall Islands. The approach will be built on a co- Student Engagement Director curricular format and an orientation program designed with a First Student Life Staff Year Program emphasis. $4,870 FYE Team

Major Activities FY09 Mini Line Item Budget Offer a Fall and Spring New Student Orientation Programs 11.4.2 Compact designed with a First Year Program emphasis (NSO currently budgeted for a total of $800) Materials and Supplies 375 Develop Student Ambassador and Teaching Assistant Representation & Entertainment 2,420 programs Others 775 Offer increased co-curricular programming which is Student Activities 1,300 incorporated into FYE course with identified learning goals TOTALS $ 4,870 and pre and post reflection activities Anticipated Impacts • Increased student retention • Students will start their first semester with an understanding of CMI and of resources available for student success • Students will start their first semester knowing students, faculty and staff • Students will feel they have joined the CMI community and will feel supported by the community Output 14.4.3 Responsibility for Activities/Coordination within CMI A Student Ambassador program will be developed, organized, and be Dean of Student Life and Development in place for the First Year Program (FYE). An Alumni Supplemental Director Student Life and Development Instructor Teaching program will be developed and organized with Student Engagement Director TAs hired and assigned to each FYE class. The TAs will be included in Student Life Staff. the Student Ambassador trainings. $38,900 Mini Line Item Budget Major Activities FY09 14.4.3 Compact Recruit and select 15 Student Ambassadors who are qualified and interested in serving as CMI Ambassadors. Salary 18,120 Recruit and select 10 Alumni Supplemental Instructors in Staff Development 2,000 collaboration with FYE faculty Alumni Supplemental Instructors participate in NSO and Travel 400 support the FYE seminar course and run supplemental Materials and Supplies 600 instruction for Developmental 1, 2 and 3 students. They Books/Reference Materials 900 report to the FYE faculty members. Representation & Entertainment 2,550 Student Ambassador-run NSO and support FYE co- Student Activities 2,400 curricular programming under the direction of Student Life and Student Services staff Student Stipends 11,930 $6000 Student Leadership funds and $27,000 Student TOTALS $38,900 Tutor and RA funds will be reallocated to support this program review item Anticipated Impacts Residence Hall housing will be provided to 6 Student • Higher % of students will successfully complete developmental 1, 2 Ambassadors and 2 RA’s. Value = $370 per semester x 8 and 3 courses and advance to next level students = $2960 x 2 semesters = $5,920. Residence hall • Increased number of co-curricular learning activities offered and space is currently unused. incorporated into course curriculum resulting in higher student retention for all CMI students • Residence hall will become an increasingly more vibrant living and learning environment

Output 14.4.4 Responsibility for Activities/Coordination within CMI Increase career exploration programming for CMI students Student Advocates $4,300 Mini Line Item Budget Major Activities FY09 14.4.4 Compact provide active leadership in the development of a minimum of five career exploration programs/activities per semester Staff Development 2,000 in coordination with the Dean of Students and the appropriate Materials and Supplies 300 CMI faculty members as well as community resources will Books/Reference Materials 1,000 develop a calendar of career exploration activities that will Representation & Entertainment 800 enhance opportunities for student employment conduct four career exploration programs/activities example: Others 200 Alumni Forums TOTALS $ 4,300 organize Fall and Spring Semester Career and Job Fairs visit UH-Hilo and BYU-Hawaii campus for a job shadowing Anticipated Impacts experience with their career and counseling office to learn and • Increased student retention 02/27/09 MOE FY09 Portfolio Budget Document Page 111

observe other possibilities that we may apply to improve the • First year students who are involved in career exploration activities Student Advocates’ services, skills and knowledge for career are more likely to persist at CMI counseling • Students engage in career exploration activities will be able to identify At the UH-Hilo Campus visit Marshall Island students to support personal preference and interests which influence career choices and and learn from them to increase CMI effectiveness in preparing success at CMI and other colleges. students for transfer Output 14.4.5 Responsibility for Activities/Coordination within CMI Increase focus on student retention activities, support college’s new Student Advocates First Year Experience program and increase number of students Director of Student Engagement transferring to baccalaureate institutions $2,150 Mini Line Item Budget Major Activities FY09 14.4.5 Compact Student Advocates will • Contact and meet with 80% CMI students referred by faculty for Materials and Supplies 500 Early Intervention during the first 5 weeks of the semester. Books/Reference Materials 250 • increase the number of CMI students applying and being Communications 1,200 accepted into four year undergraduate programs from 10 to 12 Representation & Entertainment 200 students TOTALS $ 2,150 • At the request of a student’s Academic Advisor, the Student Advocate will contact and meet with a student on the Academic Anticipated Impacts Probation or Deficiency List. 100% of the students referred will • Increased student retention be contacted, 70% will complete an Academic Success Plan • Increased support for First Year Experience students: Form • Students will be able to understand ethical issues and values required • have a minimum of one documented NSO group visit and one to make decisions for their future. group session with 80% of new students during the student’s • Students will be able to apply career information, identify career goals first semester and an individual counseling session with 70% of to develop employment readiness, and knowledge to achieve their students during their first semester goals. • contact the student within one week of the Early Intervention • Students will be able to improve time management and request and schedule a meeting to determine why the student communication skills, to know when and how to ask for help when has not been attending class(es) and/or unable to do the class needed and to achieve school success by taking responsibility for work and assist the student in developing a strategy to attend or their own actions succeed in class • Students will be able to utilize the skills, knowledge, and information • inform the faculty member and Dean of Students of the results required in their studies (special focus on 1st year students) of the contact/meeting • support the 2+2 Club and monitor student requests for transcripts for transferring in cooperation with Student Services and conduct a minimum of one counseling session with such students • contact the student, schedule a counseling session, complete the Academic Success Plan Form and encourage the student to meet with his or her academic advisor • Create and maintain a file on each new student which will contain written documentation on each NSO and class visit and each student counseling session that is conducted during the student’s enrollment at CMI. During the first individual session a First Year Student Interview Form will be completed Output 14.4.6 Responsibility for Activities/Coordination within CMI Students and other users will use the library resources as measured Library Director by a simple count of circulation statistics, in-house use statistics, and Library Staff the library user gate count. The statistics and data from Spring 2008 semester will be used to establish a baseline for future evaluations of Mini Line Item Budget the library and information services for this outcome and the other 14.4.6 Compact outcomes that follow. $58,350 Staff Development 3,200 Major Activities FY09 Travel 6,400 Library staff will: Contractual Services 550 Collect daily library user gate statistics and in-house use Professional Fees 600 materials statistics. Materials and Supplies 3,000 Compile/enter all statistics daily into the statistics database. Books/Reference Materials 20,000 Compile total monthly circulation, in-house use and user gate Subscriptions/Ads 18,500 statistics. Audiovisuals 5,000

Communications 700 Representation & Entertainment 400 TOTALS $ 58,350

Anticipated Impacts • Use of library resources to support current and life-long learning needs • Improved access to library resources • Better utilization of library resources 02/27/09 MOE FY09 Portfolio Budget Document Page 112

• #1A the graduate will participate in continuing education or professional development activities. • #1E the graduate will seek formal and informal opportunities to enrich his or her life. • #3B The graduate will contribute to activities that enrich the community • #4A the graduate will locate, acquire, evaluate and apply information in response to an identified need. • Library usage, which includes graduate and current students’ use of library resources to support their current and life-long learning needs, is professional and a vital community need. Output 14.4.7 Responsibility for Activities/Coordination within CMI Increase the number and quality of students entering CMI ready for College President along with the MOE college-level studies $534,373 Executive Vice President for Academic and Student Affairs (cross reference SEG Output 12.4.3) Director of GED and Adult Continuing Education Admissions Advisory Committee Major Activities FY09 Collaborate with Ministry of Education (MOE) to develop Mini Line Item Budget strategies to better prepare students to progress from high Federal school to college 14.4.7 SEG Grants Total Implementation of GED expansion plans (SEG FUNDING) Salary 100,000 181,071 281,071 Insurance-General 3,623 3,623 Housing 9,000 9,000 Travel 33,968 33,968 Contractual Services Materials and Supplies 7,259 7,259 Books/Reference Materials Communications 3,200 3,200 Others Gasoline/Lubricant (POL) 37,792 37,792 Student Activities 3,400 3,400 Student Stipends 25,900 25,900 Equipment/Vehicles/ Furniture 4,160 4,160

TOTALS $100,000 $309,373 $409,373

Anticipated Impacts • Completion of an outstanding ACCJC accreditation recommendation • Dedicated funding for students who are no longer eligible to attend high school curriculum and bootstrap preparative initiatives and academic camps for those who are not ready for college-level studies. • Increased intake of GED-level students at the college • Fulfillment of Upward Bound grant requirements Output Group 14.5 – Student leadership and voice in shared governance as a means of providing and promoting quality student activities to support student retention $23,000 Output 14.5.1 Responsibility for Activities/Coordination within CMI The Student Body Association will provide events that allow students SBA President and SBA Executive Committee with oversight by Dean of Student to interact with the community and that strengthen Marshallese Life and Development culture. $23,00 Mini Line Item Budget Major Activities FY09 14.5.1 Tuition & Fees • Welcome Party (Fall & Spring) • Farewell Party (Fall & Spring) Materials and Supplies 1,500 • General Assemblies Communications 594 • Intramural Games Student Activities 20,906 • Special Activities TOTALS $ 23,000 • Summer Picnic or Party • Outreach Program Anticipated Impacts • Graduation Support Students will have: • Meeting & Prof. Development • strong student voice in college shared governance • SBA Meetings • increased retention • Retreat (SBA Officers and Club Representatives) • increased opportunities to be engaged in campus life • Leadership development • increased leadership opportunities to contribute to their community and • Start-Up Funds for Student Clubs country • Club Outreach • Collaboration with student ambassadors in CMI 105, First Year Seminar Matrix 14: CMI Outcome 2 Performance Information

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Evaluations Matrix 14 includes major activities, responsible employees for coordinating efforts, and anticipated impacts that CMI uses to assess and report quarterly progress. As CMI gathers additional data for specific Outputs, the primary measures will become more reliable and the impacts more fully recognized. This information should assist the college to better understand how achieving the Outputs of offering high-quality instructional programs in recognized and emerging fields of study that culminate in identified student outcomes leading to degrees, certificates, employment, or transfer to other higher education institutions or programs consistent with the mission of the college can improve the quality of post secondary education in the RMI and provide more reliable and accessible data for planning CMI programs in the future.

Measures Affecting CMI Outcome 2 in FY09 All of the Outputs for Outcome 2 are continuations or “next steps” of processes begun in FY08. However, at the beginning of FY09, CMI remains on “warning” level regarding its accreditation status. Until the remaining three accreditation sanctions are removed, the college is not allowed add additional academic programs, as such action would be considered substantive changes, which are not allowed during periods of sanction. Outcome 2 includes provisions to examine (and possible revise) existing programs which are acceptable under the existing accreditation sanctions. Outcome 2 also includes actions to prepare the college to move forward once sanctions are removed. In other words, even under times of accreditation sanction the college continues to plan and build for the future in order to meet learning outcomes.

From FY04 to FY08, efforts focused on developing and assessing student learning outcomes (SLOs) at the course level. A more common approach would have been to begin developing and assessing SLOs at the college and department/program levels. FY09 efforts will concentrate on continuing program reviews to ensure students are learning and programs are meeting the needs of the students.

CMI Outcome 2 Resources Statement 14 (below) details how the FY09 appropriation translates to allocated resources for CMI Outcome 2. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Included in Matrix 14 (above) is the allocation for each Output (listed after the Output). A summary of those allocations is given in the table below.

Statement 14: Total Resources for CMI Outcome 2 (MOE Outcome 14) Budgeted FY09 (Estimated)

Administered Appropriations General Fund $1,975,000 Compact Funds $738,068 SEG $100,000 Tuition & Fees $23,000 Direct Federal Grants $309,373 Auxiliary Enterprise Total administered expenses $3,145,441 College Appropriations Output Group 14.1 – Faculty Development $220,000 Output Group 14.2 – Academic Programs $2,348,858 Output Group 14.3 – Foundations of Excellence in the First Year College $21,650 Output Group 14.4 – Promote co-curricular activities for students $531,933 Output Group 14.5 – Student leadership and voice in shared governance as $23,000 a means of providing and promoting quality student activities to support student retention Total price from College outputs $3,145,441 Total revenues from appropriations $3,145,441 Statement 14: CMI Outcome 2 Resources

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VI. Objective Area: Resources (CMI Outcome 3)

A. Effectively use human, physical, technology, and financial resources to achieve its broad educational purposes, including stated student learning outcomes, and to improve institutional effectiveness.

1. Performance Matrix CMI Outcome 3 (MOE Outcome 15)

Matrix 15 provides details for CMI Outcome 3 in FY09. The Outcome is broken down into Output Groups, and each Output Group is further broken down into specific Outputs. Each Output contains “Major Activities for FY09” which indicate the priority actions to be undertaken in order for the Output to have been met.

In the right column the listing of measures is replaced with a listing of employees responsible for the coordination of the Major Activities. Assigning employees to each activity promotes accountability and provides a source for ownership for the college’s Outputs and Major Activities. A mini line item shows the budget for each output.

Finally the “Anticipated Impacts” of implementing the Major Activities and the Output are stated. The goal is to link the Output through the impacts to the CMI annual key performance indicators (i.e. the primary measures).

Quarterly progress is monitored with regard to the primary, mostly quantitative, measures (Table 34 above). The Anticipated Impacts contained in Matrix 15 below are used as “in-house roadmaps” and are designed to provide both qualitative and quantitative information related to performance targets, although most of the information is qualitative in nature. The impacts included in the matrix are also designed to augment the primary measures (Table 34) and assist CMI in determining types of data to collect to best measure performance. In this way CMI can detect problems and identify areas of under-performance quarterly.

Performance reports are completed on a quarterly basis. Each quarterly report continues where the last quarterly report left off, thus examination of all four quarters is required to fully understand annual accomplishments and performance. CMI is pivotal to education in the RMI. Due to the crosscutting nature of improving student performance and improving performance at CMI, funding for some outputs in Matrix 15 are linked to outputs funded by the Supplemental Education Grant (SEG), Capital Improvement Projects (CIP), and USDA Land Grant.

Matrix 12: Performance Information for CMI Outcome 3 (MOE Outcome 15) Resources: effectively use human, physical, technology, and financial resources to achieve its broad educational purposes, including stated student learning outcomes, and to improve institutional effectiveness. Output Group 15.1 – Employ qualified personnel to support student learning programs and services and to improve institutional effectiveness. $1,285,586 Output 15.1.1 $25,000 Responsibility for Activities/Coordination within CMI Director of Human Resources Secure the approval of the President and the BoR to undertake a HR Staff comprehensive analysis and RFP which will enable HR to recommend revisions and innovations in the development of a Mini Line item Budget benefits program that supports attracting and retaining talented 15.1.1 Tuition & Fees employees while ensuring most efficient use of financial resources. Explore cost savings/alternatives in existing programs Contractual Services 25,000 Life and ADD Insurance TOTALS $ 25,000 Sick Leave Housing Anticipated Impacts Evaluate and recommend alternative benefit programs • Best Value for available benefits budget such as: • Better ability to attract and retain talented teaching professionals Short Term Disability Long Term Disability Employee Savings Program with College Match Employee Assistance Program Renewal Incentives Initiate development of a benefit purchasing consortium Pacific Island Colleges Mainland USA Colleges 02/27/09 MOE FY09 Portfolio Budget Document Page 115

Major Activities FY09 Identify a fee for service consultant who can: • Demonstrate program savings potential sufficient to offset cost of consulting services • Provide competitive rate quotes for insured and presently unfunded insurance programs • Design and develop new benefit programs that will attract and retain personnel and are consistent with College objectives and financial constraints. • Facilitate participation in a purchasing consortium or assist in the development of a new PI Colleges consortium Output 15.1.2 Responsibility for Activities/Coordination within CMI Review employee compensation scheme and adjust accordingly Director of Human Resources 1. By the end of 2008 prepare up to date job descriptions for each HR Staff non-faculty position and conduct an internal equity analysis for all employee jobs and categories. Mini Line item Budget 2. By the end of 2008 recommend innovative reward programs to 15.1.2 Tuition & Fees facilitate attracting and retaining of high performing employees. Salary 936,386 $1,123,586 Insurance-General 100,000 Hiring/Repatriation 85,000 Major Activities FY09 Materials and Supplies 1,200 • Assign SDT Specialist to job description review and re- Membership Dues 1,000 write in standard electronic format. TOTALS $ 1,123,586 • HR Committee reviews, ranks and develops standard

titles. Committee recommends salary adjustments needed Anticipated Impacts to achieve internal equity. • Retention of talent through recognition and reward programs • Work with the HR Committee to explore reward • Improved employee morale because salary inequities addressed possibilities within established financial parameters Output 15.1.3 $12,000 Responsibility for Activities/Coordination within CMI Employee Performance Evaluations Director of Human Resources • By January 2009 introduce a new non-faculty evaluation HR Staff program that recognizes and rewards high performing employees. Mini Line item Budget • By the end of 2008 create an electronic system for 15.1.3 Tuition & Fees managing evaluation due dates and relevant data, as well as for electronic preparation and communication. Contractual Services 5000 Equipment/Vehicles/Furniture 7000 Major Activities FY09 • Research alternatives and make recommendations to Staff TOTALS $12,000 Senate regarding form and process.

• Build a database with relevant employee information. Use Anticipated Impacts the database and software to send out timely requests for • Effective Evaluations will enable the College to make better decisions performance evaluation. about rewards and continuity of employment. Output 15.1.4 $125,000 Responsibility for Activities/Coordination within CMI Succession Planning and Recruitment Director of Human Resources • By the end of 2008 develop a Jitdam Kapeel program to HR Staff develop career paths for Marshallese employees. • By the end of 2008 develop an in-house training Mini Line item Budget certificate series for College departments/employees 15.1.4 Tuition & Fees including programs such as CPR, MS Office, etc….. • By the end of 2008 develop recommendations for a Pacific Staff Development 65,000 Region HR Leadership and Training Consortium/Annual Travel 25,000 Conference. Contractual Services 10,000 Professional Fees 25,000 Major Activities FY09 TOTALS $ 125,000 • Begin training and orientation of the new Staff Development and Training Specialist. Make initial Anticipated Impacts program development assignments. • Improving the education and skills of employees through training and • Survey employees; analyze Jitdam Kapeel Study as basis development will improve individual and organization performance. for in-house training programs and activities. • Preparation for the next generation of leadership and management • Contact counterparts in the Pacific Region colleges to develop concept of consortium for leadership training and exchange of best practices.

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Output Group 15.2 – Ensure that facilities, equipment, land, and other assets support student learning programs and services and improve institutional effectiveness. $5,877,838 Output 15.2.1 Responsibility for Activities/Coordination within CMI Improve physical plant operations to include development and Project Management Unit (PMU) for the Facilities Master Plan maintenance priorities and compliance with the Facilities Master Plan Director of Physical Plant $5,877,538 Physical Plant Office

Mini Line Item Budget

Major Activities FY09 Tuition & Implement building programs for FY09 as outlined in the 15.2.1 Fees CIP Fund TOTALS Facilities Master Plan: Salary 290,268 290,268 a. Construction of Maintenance Building Housing 9,000 9,000 b. Construction of Classroom Block 2 Staff Development 15,000 15,000 c. Design completion and construction of the services Travel 9,950 9,950 trench Contractual Services 62,320 62,320 d. Complete design of Administration Building Professional Fees 300 300 e. Design completion of Student Center and Library Materials and Supplies 27,000 27,000 building(s) Books/Reference Materials 500 500 • Continue work on prioritizing needs of the existing facilities as Subscriptions/Ads 300 300 outlined in the Building Condition Survey and Health Audit Communications 500 500 • Review and assess existing air-condition unit preventive and Representation & Entertainment 2,000 2,000 maintenance checklist and schedule Insurance 3,000 3,000 • Review and assess existing cleaning checklists and custodian Gasoline/Lubricant (POL) 47,000 47,000 schedules Maintenance/Repairs/ Improvements 30,000 30,000 Utilities 360,000 360,000 Equipment/Vehicles/ Furniture 20,400 20,400 Capital Outlay 5,000,000 5,000,000

TOTALS 877,538 5,000,000 5,877,538

Anticipated Impacts • Completion of an outstanding ACCJC accreditation recommendation • Promotion of best practices in energy conservation and sustainability through use of alternative energy options • Greatly improved learning environment • Healthier work environment • Improved use of physical facilities • Potential for expansion of services offered by the college Output Group 15.3 – Use technology resources to support student learning programs and services and to improve institutional effectiveness. $340,996 Output 15.3.1 Responsibility for Activities/Coordination within CMI Student and employee computer user and email account service Director of Information Technology $340,996 Information Technology Office

Major Activities FY09 Mini Line Item Budget • By the end of the first week of each semester 100% of active 15.3.1 Tuition & Fees students will have computer user accounts and email accounts. Salary 163,381 • The week after the end of each academic semester full maintenance service will be performed on all computers in Housing 18,000 student computer labs (100% of the machines) to ensure that Contractual Services 33,825 all computers are working properly for the next academic Materials and Supplies 15,000 semester. Books/Reference Materials 2,000 • By the end of each semester full maintenance service will be Subscriptions/Ads 1,000 applied to 85% of all employee workstations. • 90% of Help Desk Tickets are responded to within 48 hours of Printing & Reproduction 500 receipt of the request. Communications 73,140 • The amount of spam email being received by cmi.edu email Representation & Entertainment 500 accounts will be reduced by 50%. Gasoline/Lubricant (POL) 500 • Within two weeks of the receipt of the necessary hardware, Equipment/Vehicles/Furniture 33,150 install new computer lab facilities and check the equipment for functionality. TOTALS $ 340,996

Anticipated Impacts • Improved speed of electronic communication • Possible expansion of services offered to students and employees • Expanded use of technology by students and employees • Better trained information technology support personnel

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Output Group 15.4 – Secure sufficient financial resources to support student learning programs and services and to improve institutional effectiveness. $745,174 Output 15.4.1 Responsibility for Activities/Coordination within CMI Streamline business processes of the college $745,174 Chief Financial Officer Business Office Staff Major Activities FY09 • Two weeks after FAO process the PELL Grants (submitted Mini Line Item Budget to DOE) the A/R Division will send out Statement of Tuition & Auxiliary Accounts to all students. 15.4.1 Fees Ent TOTALS • Reconcile PELL awards and recorded awards in the General Ledger 3 weeks after the grant has been awarded Salary 229,689 229,689 to the student. Housing 18,000 18,000 • Refund checks are ready for distribution to students within 14 days from the day requested from DOE-GAPS Staff Development 12,200 12,200 • Invoices received from vendors will be paid within 30 days Travel 23,750 23,750 of receipt. Contractual Services 57,500 57,500 • Checks will be delivered/issued to vendors within 10 days Materials and Supplies 15,000 15,000 from check issuance. • Copies of checks issued will be filed within 30 days from Communications 4,975 4,975 their issuance. Representation & Entertainment 2,000 2,000 • Have the textbooks and school supplies ready in the Membership Dues 3,200 3,200 Bookstore at least 2 weeks before registration. • Develop a Cash Flow Plan annually, quarterly and on a Others 3,860 3,860 monthly basis to manage cash available effectively. Land Lease 80,000 80,000 • Continue to receive an unqualified opinion in our Financial Purchases-Bookstore 250,000 250,000 Statements and Compliance audits to assess whether CMI’s Accounting policies and procedures are effective Equipment/Vehicles/Furniture 45,000 45,000 and in compliance with GAP. • Purchase Orders processed within 2 days after requisition TOTALS $495,174 $250,000 $745,174 has been approved. • Receiving reports prepared within 48 hours to ensure that Anticipated Impacts items purchased are received. • Improved relationship with students, employees, and vendors • Fixed Assets Register complete and updated at the end of • Organized office workflow the month. • Prepare the Payroll at least 3 days before Pay day. • Allotment remittances should be delivered within 5 days after pay day.

Matrix 15: CMI Outcome 3 Performance Information

Evaluations Matrix 15 includes major activities, responsible employees for coordinating efforts, and anticipated impacts that CMI uses to assess and report quarterly progress. As CMI gathers additional data for specific Outputs, the primary measures will become more reliable and the impacts more fully recognized. This information should assist the college to better understand how achieving the Outputs of effectively use human, physical, technology, and financial resources to achieve its broad educational purposes, including stated student learning outcomes, and to improve institutional effectiveness can improve the quality of post secondary education in the RMI.

Measures Affecting CMI Outcome 3 in FY09 All of the Outputs for Outcome 3 are continuations or “next steps” of processes begun in FY08. Recruitment of qualified employees and faculty members has not been a recent issue for the college. But, retention of those qualified employees and faculty remains a challenge for CMI, as many off-island hires complete their initial two-year contract and then depart the Marshall Islands. The lack of a human resources framework in the RMI has also prevented the college from filling vacant positions with on-island talent. In response to this issue, the college has implemented its own professional development programs for employees and faculty. Now the college must (a) continue to provide growth opportunities for its employees and faculty and (b) retain those trained employees for which precious resources have been used.

As for continuing with the third year of the college’s Facilities Master Plan, attracting a diverse group of contractors interested in the work is important for sustaining competitive bidding. Additionally, ensuring that on-island contractors remain on task and complete projects according to schedule could become a challenge

02/27/09 MOE FY09 Portfolio Budget Document Page 118 as it appears that the number of competing construction projects in the RMI continues to grow. Lastly, if proposed changes to RMI laws regarding extraction of aggregate for construction projects are passed, then all projects in the college’s Facilities Master Plan will increase in cost.

Obtaining, secure funding for the college has been a past challenge for CMI. However, the RMI government’s commitment of a $3 million/per year subsidy and $5 million/year funding for capital improvement projects has helped secure short-term funding for the college (until 2011).

Increasing world fuel prices and, hence, shipping costs to the Marshall Islands forecast that the college must spent disproportionate amounts of resources (compared to last years) for textbooks and other school supplies for its students.

CMI Outcome 3 Resources Statement 15 (below) details how the FY09 appropriation translates to allocated resources for CMI Outcome 3. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Included in Matrix 15 (above) is the allocation for each Output (listed after the Output). A summary of those allocations is given in the table below.

Statement 15: Total Resources for CMI Outcome 3 (MOE Outcome 15) Budgeted FY09 (Estimated) Administered Appropriations General Fund $0 Compact Funds $0 Capital Improvement Project Funds $5,000,000 SEG $0 Tuition & Fees (PELL Grant) (non Appropriated) $2,999,294 Auxiliary Enterprise $250,000 Total administered expenses College Appropriations Output Group 15.1 – Employ qualified personnel to support student $1,285,586 learning programs and services and to improve institutional effectiveness. Output Group 15.2 – Ensure that facilities, equipment, land, and other $5,877,538 assets support student learning programs and services and improve institutional effectiveness. Output Group 15.3 – Use technology resources to support student learning $340,996 programs and services and to improve institutional effectiveness. Output Group 15.4 – Secure sufficient financial resources to support $745,174 student learning programs and services and to improve institutional effectiveness.

Total price from College outputs $8,249,294 Total revenues from appropriations $8,249,294 Statement 15: CMI Outcome 3 Resources

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VII. Objective Area: Leadership and Governance (CMI Outcome 4)

A. Recognize and utilize the contributions of leadership throughout the college for continuous improvement of the institution.

1. Performance Matrix CMI Outcome 4 (MOE Outcome 13)

Matrix 16 provides details for CMI Outcome 4 in FY09. The Outcome is broken down into Output Groups, and each Output Group is further broken down into specific Outputs. Each Output contains “Major Activities for FY09” which indicate the priority actions to be undertaken in order for the Output to have been met.

In the right column the listing of measures is replaced with a listing of employees responsible for the coordination of the Major Activities. Assigning employees to each activity promotes accountability and provides a source for ownership for the college’s Outputs and Major Activities. A mini line item shows the budget for each output.

Finally the “Anticipated Impacts” of implementing the Major Activities and the Output are stated. The goal is to link the Output through the impacts to the CMI annual key performance indicators (i.e. the primary measures).

Quarterly progress is monitored with regard to the primary, mostly quantitative, measures (Table 34 above). The Anticipated Impacts contained in Matrix 16 below are used as “in-house roadmaps” and are designed to provide both qualitative and quantitative information related to performance targets, although most of the information is qualitative in nature. The impacts included in the matrix are also designed to augment the primary measures (Table 34) and assist CMI in determining types of data to collect to best measure performance. In this way CMI can detect problems and identify areas of under-performance quarterly.

Performance reports are completed on a quarterly basis. Each quarterly report continues where the last quarterly report left off, thus examination of all four quarters is required to fully understand annual accomplishments and performance.

CMI is pivotal to education in the RMI. Due to the crosscutting nature of improving student performance and improving performance at CMI funding for some outputs in Matrix 16 are linked to outputs funded by the Supplemental Education Grant (SEG), Capital Improvement Projects (CIP), and USDA Land Grant.

Matrix 16: Performance Information for CMI Outcome 4 (MOE Outcome 13) Leadership and Governance: recognize and utilize the contributions of leadership throughout the college for continuous improvement of the institution. Output Group 16.1 – Improve college governance to include Board of Regents (BoR) self assessment, presidential assessment, and policy review $144,616 Output 16.1.1 Responsibility for Activities/Coordination within CMI Improve college governance to include Board of Regents (BoR) self Board of Regents assessment, presidential assessment, and policy review Board of Regents Presidential Assessment Committee $144,616 College President Executive Council Major Activities FY09 Complete the BoR’s action agenda item to review the BoR policy Mini Line Item Budget manual and BoR bylaws 16.1.1 Tuition & Fees Complete the BoR’s series of Association of Governing Boards of Universities and Colleges (AGB) led workshops regarding “best Staff Development 5,800 practices” for the College Travel 53,880 Complete a summative performance evaluation of the CMI president by the BoR and prepare for presidential succession Contractual Services 600 Professional Fees 10,000 Sitting Fees 6,600 Materials and Supplies 12,650 Books/Reference Materials 500 Printing & Reproduction 6,580 Advertising 1,600 Communications 7,000 02/27/09 MOE FY09 Portfolio Budget Document Page 120

Representation & Entertainment 16,600 Others 22,306 Equipment/Vehicles/Furniture 500 TOTALS $ 144,616

Anticipated Impacts • Improved application of college policies due to revision of outdated policies, practices, and procedures • More equitable treatment of all employees • Extension of College President’s contract or development of succession plan for new President

Matrix 16: CMI Outcome 4 Performance Information

Evaluations Matrix 16 includes major activities, responsible employees for coordinating efforts, and anticipated impacts that CMI uses to assess and report quarterly progress. As CMI gathers additional data for specific Outputs, the primary measures will become more reliable and the impacts more fully recognized. This information should assist the college to better understand how achieving the Output of recognizing and utilizing the contributions of leadership throughout the college for continuous improvement of the institution can improve the quality of post secondary education in the RMI and be a model of “best practices” for other RMI entities.

Measures Affecting CMI Outcome 4 in FY09 All of the Outputs for Outcome 4 are continuations or “next steps” of processes begun in FY08. During FY09, the college’s Board of Regents (BoR) and the current president must decide to either (a) extended the contract of the president or (b) prepare for a succession plan and recruit a new president for FY10.

In FY07, the college’s BoR set a two-year action agenda to complete a review and revision of all Board policies and bylaws. Significant progress was made during FY08 on this action item, but some work still remains for FY09 in order to complete this task.

CMI Outcome 4 Resources Statement 16 (below) details how the FY08 appropriation translates to allocated resources for CMI Outcome 4. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Included in Matrix 16 (above) is the allocation for each Output (listed after the Output). A summary of those allocations is given in the table below.

Statement 16: Total Resources for CMI Outcome 4 (MOE Outcome 16) Budgeted FY09 (Estimated) Administered Appropriations General Fund $0 Compact Funds $0 Capital Improvement Project Funds $0 Tuition & Fees (PELL Grant) (non Appropriated) $144,616 Auxiliary Enterprise $0 Total administered expenses $144,616 College Appropriations Output Group 16.1 – Improve college governance to include Board of $144,616 Regents (BoR) self assessment, presidential assessment, and policy review

Total price from College outputs $144,616 Total revenues from appropriations $144,616 Statement 16: CMI Outcome 4 Resources

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VIII. Objective Area: Quality of Life (CMI Outcome 5)

A. Improve the quality of life for the people of the Republic of the Marshall Islands by providing excellent research, extension and education programs in the areas of agriculture, aquaculture, environmental education (water quality), families and youth and nutrition.

1. Performance Matrix CMI Outcome 5 (MOE Outcome 14)

Matrix 17 provides details for CMI Outcome 5 in FY09. The Outcome is broken down into Output Groups, and each Output Group is further broken down into specific Outputs. Each Output contains “Major Activities for FY09” which indicate the priority actions to be undertaken in order for the Output to have been met.

In the right column the listing of measures is replaced with a listing of employees responsible for the coordination of the Major Activities. Assigning employees to each activity promotes accountability and provides a source of ownership for the college’s Outputs and Major Activities. A mini line item shows the budget for each output.

Finally the “Anticipated Impacts” of implementing the Major Activities and the Output are stated. The goal is to link the Output through the impacts to the CMI annual key performance indicators (i.e. the primary measures).

Quarterly progress is monitored with regard to the primary, mostly quantitative, measures (Table 34 above). The Anticipated Impacts contained in Matrix 14 below are used as “in-house roadmaps” and are designed to provide both qualitative and quantitative information related to performance targets, although most of the information is qualitative in nature. The impacts included in the matrix are also designed to augment the primary measures (Table 34) and assist CMI in determining types of data to collect to best measure performance. In this way CMI can detect problems and identify areas of under-performance quarterly.

Performance reports are completed on a quarterly basis. Each quarterly report continues where the last quarterly report left off, thus examination of all four quarters is required to fully understand annual accomplishments and performance.

CMI is pivotal to education in the RMI. Due to the crosscutting nature of improving student performance and improving performance at CMI, funding for some outputs in Matrix 17 are linked to outputs funded by the Supplemental Education Grant (SEG), Capital Improvement Projects (CIP), and USDA Land Grant.

Matrix 17: Performance Information for CMI Outcome 5 (MOE Outcome 17) Improve the quality of life for the people of the Republic of the Marshall Islands by providing excellent research, extension and education programs in the areas of agriculture, aquaculture, environmental education (water quality), families and youth and nutrition. Output Group 17.1 – Increase Research Projects - Agricultural and Aquaculture $461,398 Output 17.1.1 Responsibility for Activities/Coordination within CMI Assess research projects $196,452 Dean for Cooperative Research Extension/Land Grant CRE/Land Grant Personnel Major Activities FY09 Carryout agricultural and aquaculture research projects that meet Mini Line Item Budget stakeholder needs Tuition & Solicit non Land Grant funds to support existing and new research 17.1.1 Fees projects Salary 144,571 Travel 10,519 Materials and Supplies 4,612 Housing 20,250 Communications 3,900 Maintenance/Repairs/Improvements 1,000 Equipment/Vehicles/Furniture 4,700 Gasoline/Lubricant (POL) 3,900 Others 3,000 TOTALS $196,452 02/27/09 MOE FY09 Portfolio Budget Document Page 122

Anticipated Impacts • Improved application of resources for research projects • Higher level of education and/or awareness for RMI communities • Sustainability of existing projects once grant funds expires Output 17.1.2 Responsibility for Activities/Coordination within CMI Increase Extension Projects – Agriculture, Aquaculture, Nutrition, Water Dean for Cooperative Research Extension/Land Grant Quality and Youth $206,993 CRE/Land Grant Personnel

Major Activities FY09 Mini Line Item Budget Develop new extension proposals that meet stakeholder needs 17.1.2 Tuition & Fees Carry out existing extension projects to meet stakeholder needs

Solicit non Land Grant funds to support existing & new extension projects Salary 138,972 Travel 10,518 Materials and Supplies 11,075 Housing 5,850 Communications 5,500 Maintenance/Repairs/Improvements 3,000 Equipment/Vehicles/Furniture 19,053 Gasoline/Lubricant (POL) 5,500 Others 7,525 TOTALS $206,993

Anticipated Impacts • Improved application of resources for research projects • Higher level of education and/or awareness for RMI communities • Sustainability of existing projects once grant funds expire

Output 17.1.3 Responsibility for Activities/Coordination within CMI Continue CRE/Land Grant staff recruitment and hiring $57,954 Dean for Cooperative Research Extension/Land Grant CRE/Land Grant Personnel Major Activities FY09 Director of Human Resources Fill the vacant positions to carry-on with existing and forthcoming Human Resources Office projects, as per a specific CRE/Land Grant recommendation Provide professional development activities to upgrade staff teaching Mini Line Item Budget and research skills Tuition & 17.1.3 Fees

Salary 25,961 Travel 2,744 Materials and Supplies 6,049 Housing 5,400 Communications 2,500 Maintenance/Repairs/Improvements 1,000 Equipment/Vehicles/Furniture 6,000 Gasoline/Lubricant (POL) 2,600 Others 5,700 TOTALS $ 57,954

Anticipated Impacts • Completion of CRE/Land-Grant recommendation • Sustainability of existing projects • Expansion of programs offered to RMI communities

Matrix 17: CMI Outcome 5 Performance Information

Evaluations Matrix 17 includes major activities, responsible employees for coordinating efforts, and anticipated impacts that CMI uses to assess and report quarterly progress. As CMI gathers additional data for specific Outputs, the primary measures will become more reliable and the impacts more fully recognized. This information should assist the college to better understand how achieving the Output of improving the quality of life for the people

02/27/09 MOE FY09 Portfolio Budget Document Page 123 of the Republic of the Marshall Islands by providing excellent research, extension and education programs in the areas of agriculture, aquaculture, environmental education (water quality), families and youth and nutrition can benefit the entire RMI.

Measures Affecting CMI Outcome 5 in FY09 All of the Outputs for Outcome 5 are continuations or “next steps” of processes begun in FY08. Much of the work under Outcome 5 occurs on outer islands in the Marshall Islands. Therefore, success of many of the projects is highly dependent on air and sea transportation services provided in the country. In FY08, the lack of air travel to the outer islands in the RMI greatly disrupted the activities of this outcome.

CMI Outcome 5 Resources Statement 17 (below) details how the FY09 appropriation translates to allocated resources for CMI Outcome 5. The totals include all revenue sources for the Outcome. The statement shows the breakdown of allocations by Output Group. Included in Matrix 17 (above) is the allocation for each Output (listed after the Output). A summary of those allocations is given in the table below

Statement 17: Total Resources for CMI Outcome 5 (MOE Outcome 17) Budgeted FY09 (Estimated) Administered Appropriations US Federal Grants $461,398

Total administered expenses College Appropriations Output Group 17.1 – Increase Research Projects - Agricultural and $461,398 Aquaculture

Total price from College outputs $461,398 Total revenues from appropriations $461,398 Statement 17: CMI Outcome 5 Resources

IX. Adjustments to FY09 Performance Information

At the beginning of FY09, CMI remains on “warning” level regarding its accreditation status. In FY08 the college made another substantial step towards removing accreditation sanctions imposed upon the college in 2003. Entering FY09, 32 of the original 35 deficiencies (91%) have been addressed. The remaining three deficiencies will be addressed in FY09. Maintaining the college’s accreditation is important for several reasons. First, accreditation indicates that the institution has met and maintained the highest levels of educational quality. Second, it also means that credits earned at CMI can be transferred to and are accepted by other accredited institutions in the United States. Lastly, accreditation status is important as it qualifies students for Pell Grants and other United States Federal financial aid to pursue higher education at CMI. Although it is not anticipated, loss of accreditation would have a devastating impact on CMI operations. Loss of accreditation would most likely mean that several outputs would be dropped due to lack of funds or that the college would have to address the possibility of closure. Additionally, remaining funds would be prioritized into areas to address the reasons that caused the college to lose its accreditation. CMI performance information will be revised as necessary should the college’s accreditation status change during FY09.

X. Line Item Budget by Source CMI FY09

Table 35 below provides a view of the CMI line item budget, with each line item broken down by funding source. In this way CMI can determine how various funding sources contribute to the working of the college and contribute to the achievement of Outcomes

02/27/09 % 100.00% 100.00%

TOTAL 9.00% 1,125,000 5,000,000 2,000,000 - 40.19% 16.07% 0.00% 4,165,732 110,010 33.56% 315,511 0.89% 2.54% 152,280 1.23% 770,771 6.21% 402,500 3.24% 3,416,910 27.53% 329,200 85,000 407,145 2.65% 38,800 250 0.68% 6,600 3.28% 0.31% 29,270 0.00% 38,650 0.05% 24,850 0.24% 0.31% 0.20%

124 DIRECT FED. GRANT 770,771 490,574 3,623 40,500 57,749 28,995 Others PELL GRANT TUITION FEES & 3,416,910 1,619,724 100,000 45,000 98,000 112,580 85,000 194,245 35,300 - 6,600 72,350 - 3,000 1,300 COMPACT 1,125,000 168,098 1,200 38,000 231,200 135,182 - 187,600 3,500 250 - 42,935 29,270 32,650 23,550 General Fund General 2,000,000 1,787,336 5,187 279,000 25,300 RMI SUBSIDY CIP 5,000,000 SEG

100,000 $ 100,000 $ 5,000,000 $ 2,000,000 100,000 $1,125,000 $ 3,416,910 $770,771 $12,412,681 100,000 1.00%

Budget Item Line CMI 35: Table REVENUE SOURCES: TUITION FEES/PELL GRANT RMI Subsidy (SEG ) RMI SUBSIDY-OPERATION (COMPACT) RMI SUBSIDY-CIP (COMPACT) RMI SUBSIDY-GENERAL FUND AUXILIARY ENTERPRISE/BOOKSTORE CMI DIRECT FEDERAL GRANTS TOTAL REVENUE EXPENDITURE ALLOCATIONS: Operating: Salary Insurance-General Housing Development Staff Travel Hiring/Repatriation Contractual Services Fees Professional Honorarium Fees Sitting and Supplies Materials Supplies Instructional Materials Books/Reference Subscriptions/Ads 10,000 8,000 3,000

MOE FY09 Portfolio Budget Document Document Budget Portfolio FY09 MOE Page 02/27/09

40.28% 40.28% 112,609 0.91% 92,935 60,150 0.75% 0.48% 37,456 39,830 153,213 0.30% 5,000,000 0.32% 1.23% - 40.28% 12,412,681 100.00% 35,000 0.28% - - 0 5,000 10,880 6,000 0.04% 55,300 0.09% 3,000 0.05% 5,510 0.45% 0.02% 0.04% 80,000 360,000 250,000 0.64% 2.90% 2.01%

125 TOTAL $ 12,412,681 15,100 54,017 12,000 5,000 3,400 25,900 33,913 - - - 770,771 (0) - 7,080 1,600 86,209 21,100 3,000 4,200 26,166 47,500 30,000 80,000 360,000 250,000 20,906 - 106,050 3,416,910 TOTAL NON- OPERATING $ 5,000,000 5,000 3,800 4,400 8,800 34,200 - 1,310 8,075 650 13,150 13,930 13,250 1,000,000 - - - - - 2,125,000 - 5,000,000 5,000,000 - - 100,000 - Audiovisuals Audiovisuals & Reproduction Printing Advertising Communications & Entertainment Representation Insurance Membership Dues Others (POL) Gasoline/Lubricant Maintenance/Repairs/Improvements Land Lease Utilities Purchases-Bookstore 2,500 Activities Student Stipends Student Equipment/Vehicles/Furniture Non-Operating: Projects Capital Fund Allocation Contingency 4,677 Payment Education Debt of US Dept Payment SS Debt TOTAL EXPENDITURES DIFFERENCE-OVER (SHORT) TOTAL OPERATING $ 7,412,681 59.72%

MOE FY09 Portfolio Budget Document Document Budget Portfolio FY09 MOE Page Table 39: CMI Line Budget 02/27/09