Notice of Public Meeting - Amended Agenda

NOTICE OF PUBLIC MEETING - AMENDED AGENDA

TO: THE BOARD OF DIRECTORS OF THE WOODLANDS TOWNSHIP AND TO ALL OTHER INTERESTED PERSONS:

Notice is hereby given that the Board of Directors will hold a Regular Board Meeting on Thursday, February 22, 2018, at 6:00 p.m., at the office of The Woodlands Township, 2801 Technology Forest Blvd, The Woodlands, Texas, within the boundaries of The Woodlands Township, for the following purposes:

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

2. Call meeting to order;

3. Receive, consider and act upon adoption of the meeting agenda;

4. Recognize public officials;

5. President / General Manager's Report; a. Certificate of Appreciation from Operation Military Embrace;

6. Public comment;

CONSENT AGENDA

7. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

a. Receive, consider, and act upon approval of the January 4, 2018 Special Board Meeting minutes, the January 18, 2018 Special Board Meeting minutes, the January 18, 2018 Regular Board Meeting minutes, the January 24, 2018 Special Board Meeting minutes, and the January 24, 2018 Regular Board Meeting Minutes for the Board of Directors of The Woodlands Township;

b. Receive, consider and act upon Administrative Reports for Community Services;

c. Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

d. Receive, consider and act upon Administrative Reports for Transportation (Park and Ride and Trolley System);

e. Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

f. Receive, consider and act upon a first amendment to the Trolley Interlocal Agreement with Brazos Transit District (C-2017-0160A);

g. Receive, consider and act upon an Interlocal Agreement with Tarrant County regarding participation in the Tarrant County Cooperative Purchasing Program (C-2018-0139);

h. Receive, consider and act upon a meeting schedule for review and approval of the 2019 Budget and 2018 Property Tax Rate;

i. Receive, consider and act upon a resolution adopting a list of Qualified Brokers authorized to engage in investment transactions with The Woodlands Township;

j. Receive, consider and act upon projects to be submitted to Montgomery County for Federal Hazard Mitigation funding;

REGULAR AGENDA

8. Receive, consider and act upon an update from the Glade Arts Foundation;

9. Receive, consider and act upon a proposal to modify the Host Venue Sponsorship Agreement with Premier Soccer for the Copa Rayados Internacional Soccer Tournament (C-2016-0105);

10. Receive, consider and act upon a report on The Woodlands Road Utility District #1 (as requested by Director Rieser);

11. Receive, consider and act upon reconsideration of the November 29, 2017 meeting minutes;

12. Receive, consider and act upon a review of the Tomball ISD discussion and vote regarding the 2017 reappraisal of flood damaged property located within The Woodlands Township and within the boundaries of the Tomball ISD (as requested by Director McMullan);

13. Receive, consider and act upon a briefing from Visit The Woodlands Chairman Rieser regarding the Waterway Cruiser operation (as requested by Director Rieser);

CLOSED MEETING (if applicable)

14. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

15. Reconvene in public session;

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

16. Consideration of items to be placed on the agenda for next month's meeting;

17. Board announcements; and

18. Adjournment.

President/General Manager for The Woodlands Township

This building is wheelchair accessible. Handicap parking spaces are available. To request other accommodations, call 281-210-3800 or email [email protected].

Agendas and Board Meetings may be viewed live at http://www.thewoodlandstownship-tx.gov/index.aspx?NID=778.

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider, and act upon approval of the January 4, 2018 Special Board Meeting minutes, the January 18, 2018 Special Board Meeting minutes, the January 18, 2018 Regular Board Meeting minutes, the January 24, 2018 Special Board Meeting minutes, and the January 24, 2018 Regular Board Meeting Minutes for the Board of Directors of The Woodlands Township;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION: Approve minutes as presented.

Attachments 1-4-18 Special BOD Minutes Vote Tabs 1-4-18 Special Meeting 1-18-18 Special BOD Minutes 1-18-18 Regular BOD Minutes Vote Tabs 1-18-18 Regular Meeting 1-24-18 Special BOD Minutes Vote Tabs 1-24-18 Special Meeting 1-24-18 Reg BOD Minutes Vote Tabs 1-24-18 Regular Meeting

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

SPECIAL BOARD MEETING

January 4, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on January 4, 2018, posted to begin at 4:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Edward Poon of Boy Scout Troop 1772 provided the invocation and led the Pledge of Allegiance to the United States Flag and Texas State Flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 4:05 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members of the Board with all members present. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Director Bruce Rieser moved to adopt the meeting agenda. Second by: Secretary Ann Snyder

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES

Board of Directors Special Board Meeting January 4, 2018 1

Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

The following public officials were in attendance: Rob Eissler- Former Texas State Representative

5. Public comment;

No individuals provided public comment.

CONSENT AGENDA

6. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

Motion by: Director Bruce Rieser moved to approve the Consent Agenda. Second by: Director Brian Boniface

Passed: Chairman Gordy Bunch ABSTAIN Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

a. Receive, consider and act upon a host venue sponsorship agreement with Inspire Film Festival (C-2017-0589);

REGULAR AGENDA

7. Receive, consider and act upon review of proposals and selection of a short-list of consultants for the Incorporation/Planning Study (C-2017-0433);

Assistant to the President of The Woodlands Township, Karen Dempsey provided an overview of the December 6, 2017 Board of Directors meeting at which a task force to review and discuss project proposals for the governance/incorporation planning study for The Woodlands Township was formed. This task force consists of Chairman Gordy Bunch, Vice Chairman John McMullan, and Secretary Ann Snyder. Next, Mrs. Dempsey shared that the Township has received seven proposals from a variety of firms, which included Novak Consulting Group, BerryDunn, Matrix Consulting Group, CobbFendley & Associates, Berkley Research Group (BRG), and the Houston Advanced Research Center (HARC). After consideration, the Incorporation Planning Study Proposal Task Force made a recommendation to invite four teams of consultants to present to the Township Board at the 4 P.M. Board Planning Board of Directors Special Board Meeting January 4, 2018 2

invite four teams of consultants to present to the Township Board at the 4 P.M. Board Planning Session scheduled on Thursday, January 18, 2018. The four teams of consultants selected were BerryDunn, Matrix Consulting Group, Novak Consulting Group, and HARC.

Motion by: Secretary Ann Snyder moved to accept a recommendation from the Incorporation Planning Study Proposal Task Force and direct staff to invite Berry Dunn, Novak Consulting Group, Matrix Consulting Group, and HARC to present to the Township Board at the 4 P.M. Special Planning Session on January 18, 2018. Second by: Chairman Gordy Bunch

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

8. Receive, consider and act upon proposals responding to the Request for Proposals and Qualifications for Professional Engineering Services Drainage / Spring Creek Watershed (C-2017-0481);

Chairman of the Drainage Task Force, Director Bruce Rieser shared that at the December 6, 2017 Board of Directors meeting, the Township Board appointed Vice Chairman John McMullan, Director Bruce Rieser, and President/General Manager Don Norrell to interview the top four engineering firms for Professional Engineering Services Drainage/Spring Creek Watershed. After consideration, the Drainage Task Force recommended the selection of Moffatt and Nichol.

Motion by: Director Bruce Rieser moved to authorize the President/General Manger to negotiate an agreement with Moffatt and Nichol and bring the agreement back to the Board for approval at the Board of Directors Meeting on January 18, 2018. Second by: Vice Chairman John McMullan

9. Receive, consider and act upon a recommendation from the Ad Hoc Economic Development Committee on a Phase III proposal for the Cultural Arts Feasibility Study;

Director Ann Snyder introduced Jonathan Shelledy with Gensler to provide an overview of Phase II of the Cultural Arts Feasibility Study, and explain the goals and outcomes of Phase III of this study, which included the definition of the facility scope and physical needs for a Natural Science Museum and a Cultural Arts Center, defining the Township's involvement in ongoing operations, developing the site and master plan, defining capital requirements and capital campaign feasibility, and

Board of Directors Special Board Meeting January 4, 2018 3

positioning the Township to execute formal partner agreements. Next, Rhonda Ruth of Sterling Associates provided an overview of their plans to raise the capital requirements and capital campaign feasibility, planning, and management for the Cultural Arts Feasibility Study, which included objectives such as fundraising and philanthropic leadership from volunteers, foundations, and individuals.

Motion by: Secretary Ann Snyder moved to accept the recommendation from the Ad Hoc Economic Development Committee to authorize the President/General Manager to enter into an agreement to accept the proposal for Phase III of the Cultural Arts Feasibility Study at a cost not to exceed $175,000, and to be funded by the Events Admission Tax line item. Second by: Director Carol Stromatt

CLOSED MEETING (if applicable)

10. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

It was not necessary to recess to executive session.

11. Reconvene in public session;

It was not necessary to reconvene in public session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

12. Consideration of items to be placed on the agenda for next month's meeting;

There were no items considered to be placed on next month's agenda.

13. Board announcements; and

Chairman Bunch shared information on his upcoming travel plans to Washington D.C. to meet regarding flood mitigation funding requests after the events of Hurricane Harvey. Chairman Bunch shared that Todd Stephens, Manager of Intergovernmental Relations, and other locals will also attend this meeting.

14. Adjournment.

Board of Directors Special Board Meeting January 4, 2018 4

Motion by: Director Bruce Rieser moved to adjourn the meeting at 4:53 P.M. Second by: Director Brian Boniface

______Ann Snyder Secretary, Board of Directors

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A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 6. Consent Agenda. approved the consent agenda: a host venue sponsorship agreement with Inspire Film Festival; A Y Y Y Y Y Y

7. Regular Agenda. Accepted a recommendation from the Incorporation Planning Study Proposal Task Force and direct staff Y Y Y Y Y Y Y to invite Berry Dunn, Novak Consulting Group, Matrix Consulting Group, and HARC to present to the Township Board at the 4 p.m. Special Planning Session on January 18, 2018; 8. authorized the President / General Manager to negotiate an agreement with Moffatt and Nichol and bring the Y Y Y Y Y Y Y agreement back to the Board for approval at the Board of Directors Meeting on January 18, 2018; 9. accepted the reccomendation from the Ad Hoc Economic Development Committee to authorize the President/ General Y Y Y Y Y Y Y Manager to enter into an agreement to accept the proposal for Phase III of the Cultural Arts Feasibility Study at a cost not to exceed $175,000, and to be funded by the Events Admission Tax line item;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

SPECIAL BOARD MEETING

January 18, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on January 18, 2018, posted to begin at 4:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Chairman Gordy Bunch provided the invocation and led the Pledge of Allegiance to the United States Flag and Texas State Flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 4:07 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members of the Board with one member absent. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Bruce Rieser

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown ABSENT

Board of Directors Special Board Meeting January 18, 2018 1

Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

No individuals provided public comment.

CONSENT AGENDA

There were no items on the Consent Agenda.

REGULAR AGENDA

7. Receive and consider interviews of consultants for incorporation/governance planning services;

Chairman Bunch introduced the consulting firms to be interviewed for incorporation/governance planning services, which included Matrix Consulting Group, Houston Advanced Research Center (HARC), Novak Consulting Group, and BerryDunn. Each firm was invited to present to the Board to provide incorporation analysis information needed by the Township, an overview of the team members that will be assigned to the tasks, a summary of the public information process to be used, and the anticipated time frame to accomplish the incorporation planning tasks.

Note: Director John Anthony Brown arrived during this item at 4:43 P.M.

CLOSED MEETING (if applicable)

8. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

It was not necessary to recess to executive session.

9. Reconvene in public session;

It was not necessary to reconvene in public session.

Board of Directors Special Board Meeting January 18, 2018 2

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

10. Consideration of items to be placed on the agenda for next month's meeting;

No items were considered to be placed on the agenda for next month's meeting.

11. Board announcements; and

There were no Board announcements.

12. Adjournment.

Motion by: Director Bruce Rieser moved to adjourn the meeting at 6:08 P.M. Second by: Secretary Ann Snyder

______Ann Snyder Secretary, Board of Directors

Board of Directors Special Board Meeting January 18, 2018 3

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

January 18, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on January 18, 2018, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Director Brian Boniface provided the invocation and led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 6:27 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with all members present. As there was a quorum of directors present, the Board proceeded to conduct business. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Bruce Rieser

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES

Board of Directors Regular Board Meeting January 18, 2018 1

Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

No individuals provided public comment.

CONSENT AGENDA

Motion by: Director Bruce Rieser moved to approve the Consent Agenda as amended: Move Consent Agenda Item #6A to the Regular Agenda. Second by: Director Brian Boniface

a. Receive, consider, and act upon approval of the November 17, 2017 Special Board Meeting Minutes, the November 29, 2017 Regular Board Meeting Minutes, and the December 6, 2017 Regular Board Meeting Minutes for the Board of Directors of The Woodlands Township;

Director Ann Snyder requested to change The Woodlands Fire Department to The Woodlands Professional Firefighters Association for comments made by Erik Secrest during the Public Comment section on the minutes for the December 6, 2017 Board meeting.

Motion by: Director Bruce Rieser moved to approve the Consent Agenda as amended. Second by: Director Brian Boniface

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES

Board of Directors Regular Board Meeting January 18, 2018 2

Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

b. Receive, consider and act upon Administrative Reports for Community Services;

c. Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

d. Receive, consider and act upon Administrative Report for Transportation (Park and Ride and Trolley System);

e. Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

f. Receive, consider and act upon a Resolution for Adoption of Prevailing Wage Rate Scale for Construction Projects;

g. Receive, consider and act upon a Design Build Proposal for the development of a Skate Park at Timarron Park (C-2017-0528);

h. Receive, consider and act upon a Grant Agreement with the Department of Public Safety (DPS) / Texas Division of Emergency Management (TDEM) for Federal Emergency Management Assistance (FEMA) public assistance grants (C-2018-0072);

i. Receive, consider and act upon an Interlocal Agreement for Law Enforcement Services with Harris County (C-2018-0042);

REGULAR AGENDA

7. Receive, consider and act upon approval of an agreement with Moffatt and Nichol for drainage engineering services (C-2017-0481);

Assistant General Manager of Community Services, John Powers provided an overview of the interview process for firms to be selected for Professional Engineering Services for Drainage/ Spring Creek Watershed, and shared that at the January 4, 2018 Board of Directors Special Planning meeting, the Board selected Moffatt and Nichol to provide these drainage engineering services. Next, Director Bruce Rieser shared that MUD 386 has also selected Moffatt and Nichol for their independent engineering analysis of the Village of Creekside Park, and there are no conflicts between the scopes of work to be provided by Moffatt and Nichol for The Woodlands Township and MUD 386.

Motion by: Director Bruce Rieser moved to authorize the President/General Manager to execute a Professional Engineering Services Agreement with Moffatt and Nichol for drainage engineering services as approved to form by the Township Attorney in an amount not to exceed $150,000 for 2018, which is to be funded from the Unappropriated Capital Reserve account. Second by: Vice Chairman John McMullan

Passed: Chairman Gordy Bunch YES

Board of Directors Regular Board Meeting January 18, 2018 3

Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

8. Receive, consider and act upon a recommendation by The Woodlands Land Development Company for an appointment to the Development Standards Committee;

Assistant General Manager of Community Services, John Powers provided an overview of appointments made to the Development Standards Committee (DSC), and shared that a designee of The Woodlands Land Development Company has recently retired from the DSC, leaving a vacancy on The Woodlands Land Development Company's side. Mr. Powers shared a recommendation from The Woodlands Land Development Company of Robert Adams to be appointed to the DSC. Next, Chairman Bunch stated that the Comprehensive Community Service Agreement requires that the Township Board appoint The Woodlands Land Development Company's designee.

Motion by: Director Brian Boniface moved to appoint Robert Adams to the Development Standards Committee as a developer representative. Second by: Secretary Ann Snyder

9. Receive, consider and act upon an agreement with AllPro Consulting Group for Communication Tower design and consulting (C-2016-0382);

Director of Information Technology, William Pham provided an overview of the design and consult on the construction of communication towers for The Woodlands Fire Department. Mr. Pham shared that Phase I of this project will include the engineering and survey work, and will not exceed $242,712.40. Phase II of this project will include the structural design and construction documents, and will not exceed $79,670.00. During Phase III of this project, AllPro Consulting Group will solicit bids for construction, and Phase IV will include the closing documents. Mr. Pham shared that the overall budget for this project is $1,350,000, which was approved during the 2018 Budget process.

Motion by: Secretary Ann Snyder moved to authorize the President/General Manager to execute the agreement with AllPro Consulting Group to proceed with Phase I and Phase II of the Communication Tower design and consulting, not to exceed $322,382.40 Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES

Board of Directors Regular Board Meeting January 18, 2018 4

Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

CLOSED MEETING (if applicable)

10. Recess to Executive Session at 6:38 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.

11. Reconvene in public session at 7:15 P.M.;

Chairman Bunch shared that it would not be necessary to take action on matters discussed in executive session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

12. Consideration of items to be placed on the agenda for next month's meeting;

Chairman Bunch requested an overview of recent travels to Washington D.C., where meetings were held with state and federal officials from FEMA and HUD related to a flood mitigation funding request, and Director Carol Stromatt requested a reconsideration of the minutes from the November 29, 2017 Board of Directors meeting to be placed on the agenda for next month's meeting.

13. Board announcements; and

There were no Board announcements.

14. Adjournment.

Motion by: Director Bruce Rieser moved to adjourn the meeting at 7:17 P.M. Second by: Director Brian Boniface

Board of Directors Regular Board Meeting January 18, 2018 5

______Ann Snyder Secretary, Board of Directors

Board of Directors Regular Board Meeting January 18, 2018 6

1/18/18 - Regular Board of Directors meeting A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 6. Consent Agenda. 6a. moved to Regular Agenda. Approved the Consent Agenda as amended; b. Administrative Reports Y Y Y Y Y Y Y for Community Services; c. Administrative Reports for Law Enforcement and Community Policing; d. Administrative Report for Transportation (Park and Ride and Trolley System); e. Administrative Reports for The Woodlands Fire Department; f. Resolution for Adoption of Prevailing Wage Rate Scale for Construction Projects; g. Design Build Proposal for the development of Skate Park at Timarron Park (C-2017-0528); h. Grant Agreement with the Department of Public Safety (DPS)/ Texas Division of Emergency Management (TDEM) for Federal Emergency Management Assistance (FEMA) public assistance grants (C-2018-0072); i. Interlocal Agreement for Law Enforcement Services with Harris County (C-2018-0042);

7. authorized the President/General Manager to execute a Professional Engineering Services Agreement with Mofatt and Y Y Y Y Y Y Y Nichol for drainage engineering services as approved to form by the Township Attorney in an amount not to exceed $150,000 for 2018, which is to be funded from the Unappropriated Capital Reserve account; 8. appointed Robert Adams to the Development Standards Committee as a developer representative; Y Y Y Y Y Y Y 9. authorized the President/General Manager's office to execute the agreement will AllPro Consulting Group to proceed Y Y Y Y Y Y Y with Phase I and Phase II of the Communication Tower design and consulting, not to exceed $322,382.40;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

SPECIAL BOARD MEETING

January 24, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on January 24, 2018, posted to begin at 4:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Chairman Gordy Bunch provided the invocation and led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 4:37 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with one member absent. As there was a quorum of directors present, the Board proceeded to conduct business. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Brian Boniface; Director Carol Stromatt Absent: Director Bruce Rieser Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Treasurer John Anthony Brown

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES

Board of Directors Special Board Meeting January 24, 2018 1

Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

The following individuals provided public comment: Ana Cosio- 82 N. Country Gate Circle; expressed her support towards Matrix Consulting Group, and why she feels they can lead the Board in the right direction during the incorporation/governance planning study.

CONSENT AGENDA

There were no items on the Consent Agenda.

REGULAR AGENDA

7. Receive, consider and act upon the selection of a consultant for the Incorporation/ Planning Study;

Chairman Bunch provided an overview of the process for receiving proposals and interviewing consultants for incorporation/governance planning services, and shared that the top four firms presented to the Board at the 4 P.M. Special Planning Meeting on January 18, 2018. Since this meeting, Chairman Bunch shared that the Governance/Incorporation Planning Study Task Force has further researched and consulted with these firms, and recommends Matrix Consulting Group/HR Green for the Incorporation/Planning Study.

Motion by: Vice Chairman John McMullan moved to select Matrix Consulting Group/HR Green and authorize the President/General Manager to negotiate a professional service agreement to be brought back to the Board for final approval, and to source for and negotiate with a second firm to perform a peer review and validation of financial results from Matrix Consulting Group/HR Green. Second by: Secretary Ann Snyder

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES

Board of Directors Special Board Meeting January 24, 2018 2

Director Brian Boniface YES Director Bruce Rieser ABSENT Director Carol Stromatt YES

CLOSED MEETING (if applicable)

Chairman Bunch informed the Board that it was not necessary to recess to executive session.

9. Reconvene in public session;

It was not necessary to reconvene in public session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

10. Consideration of items to be placed on the agenda for next month's meeting;

Chairman Bunch shared information on a Volunteer Recognition Presentation/Awards Ceremony that will be held at 5:00 P.M. in the Town Hall Commons area.

11. Board announcements; and

There were no Board announcements.

12. Adjournment.

Motion by: Vice Chairman John McMullan moved to adjourn the meeting at 4:45 P.M. Second by: Director Brian Boniface

Board of Directors Special Board Meeting January 24, 2018 3

______Ann Snyder Secretary, Board of Directors

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Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 7. Regular Agenda. Selected Matrix Consulting Group/ HR Gren and authorized the President/ General Manage to negotiate Y Y Y Y Y Y a professional service agreement to be brought back to the Board for final approval, and to source for and negotiate with a second firm to perform a peer review and validation of financial results;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

January 24, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on January 24, 2018, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Director Bruce Rieser provided the invocation and led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 6:16 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with all members present. As there was a quorum of directors present, the Board proceeded to conduct business. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES

Board of Directors Regular Board Meeting January 24, 2018 1

Treasurer John Anthony Brown YES Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. President/General Manager's Report;

a. 2017 Summary of Accomplishments;

President/General Manager Don Norrell shared a Summary of Accomplishments for The Woodlands Township in 2017 which included but was not limited to new legislation supporting the future governance of The Woodlands, Hurricane Harvey Emergency Operations and recovery efforts, Incorporation Planning, and more. Next, President Norrell thanked the Board of Directors and Township staff and recognized them for their hard work and support.

b. 2017 Texas Public Pool Council Special Event of the Year Award for Splash Day;

President/General Manager Don Norrell recognized The Woodlands Township Parks and Recreation Department for winning the 2017 Texas Public Pool Council Special Event of the Year Award for Splash Day. President Norrell provided an overview of Splash Day and shared that 8,000 visitors attended this event in 2017.

6. Public comment;

The following individuals provided public comment: Deborah Sargeant- 10913 Fawnlily; expressed her concerns on the bylaws of the appointment process of the Development Standards Committee. Christine Chapman- 6145 Shadowbend; represented The Woodlands YMCA, and thanked the Board for their continued support for their Kids Outreach Centers and Shared programs. Next, multiple children thanked the Board with a presentation.

7. Receive, consider and act upon reports from Village Association representatives;

The following Village Association (VA) representatives presented a report: Alden Bridge VA- President, Mary Ann Braid thanked the Board for the Volunteer Reception, and shared an overview of the January Alden Bridge VA Meeting. Next, Mrs. Braid shared information on the upcoming Alden Bridge Village Association Elections, which will take place in February of 2018. Alden Bridge VA Spring Festival will be held at Lakeside Park on March 31st, 2018 at 10 A.M. Cochran's Crossing VA- President, Stuart Schroeder shared an overview of the January Cochran's Crossing VA meeting. Next, Mr. Schroeder shared that $2900 was awarded in education grants to schools in Cochran's Crossing, which included David Elementary, Galatas Elementary, and Powell Elementary. Cochran's Crossing VA will be participating in the 2018 Woodlands GreenUP on March 24, 2018, and also recently received hands-only CPR training from The Woodlands Township Neighborhood Services department. Grogan's Mill VA- Vice President, Bruce Cunningham thanked the Board and Township staff for

Board of Directors Regular Board Meeting January 24, 2018 2

Grogan's Mill VA- Vice President, Bruce Cunningham thanked the Board and Township staff for the Volunteer Reception, and shared information on the Grogan's Mill Farmers Market Tailgate Party on Saturday, February 3, 2018.

Motion by: Director Brian Boniface moved to receive and file the reports provided by the Village Association representatives. Second by: Director Carol Stromatt

CONSENT AGENDA

8. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

Motion by: Secretary Ann Snyder moved to approve the Consent Agenda. Second by: Director Bruce Rieser

a. Receive, consider and act upon award of bid for tennis courts construction at Wentwoods Park (C-2017-0490);

b. Receive, consider and act upon 2018 schedules and charges for recreation facilities, pools, programs and services;

c. Receive, consider and act upon annual Village Association service agreements;

d. Receive, consider and act upon The Township’s property, liability and workers' compensation insurance coverage (C-2018-0099);

e. Receive, consider and act upon approval to develop a dog friendly area in the Village of Creekside Park:

REGULAR AGENDA Board of Directors Regular Board Meeting January 24, 2018 3

REGULAR AGENDA

9. Receive, consider and act upon an update regarding meetings in Washington, DC with FEMA, HUD and elected officials regarding Hurricane Harvey appropriations;

Chairman Bunch provided an overview of meetings in Washington D.C. with FEMA, HUD, and elected officials regarding a funding request for flood mitigation after the events of Hurricane Harvey. Next, Director Bruce Rieser shared the status of a pending appropriations bill for $61 billion dollars, which has passed in the U.S. House, and is now with the U.S. Senate for consideration. Chairman Bunch and Director Rieser shared plans for upcoming meetings with the General Land Office and Governor Greg Abbott's office to express and prioritize the need for funding in The Woodlands, as these two offices have a large input on how federal funds will be allocated throughout the state. Board discussion followed.

Motion by: Director Bruce Rieser moved to receive and file the report on meetings with FEMA and HUD regarding Hurricane Harvey appropriations. Second by: Secretary Ann Snyder

10. Receive, consider and act upon a quarterly update on Law Enforcement;

Note: This item took place before Regular Agenda Item #9.

Montgomery County Sheriff's Office Captain Allison Allen provided an update on Law Enforcement statistics for the fourth quarter of 2017, which reflected 31,647 total calls for service in Q4 of 2017, in which 74% of these calls were "community caretaking" calls. The report reflected 1,257 crime related calls, which included but were not limited to categories such as assault, burglaries, theft, criminal mischief, etc. Captain Allen shared that the crime related calls received in Q4 reflected a decrease compared to the 1,327 crime related calls received in the fourth quarter of 2016. Captain Allen also shared information on community policing in Montgomery County, which included crime prevention activities, police-community partnerships, and large crowd events. Next, Harris County Sheriff's Office Sergeant Mike Ruby provided an overview of community policing in the Village of Creekside Park in Q4 of 2017.

Motion by: Director Brian Boniface moved to receive and accept the quarterly update on Law Enforcement. Second by: Director Bruce Rieser

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES

Board of Directors Regular Board Meeting January 24, 2018 4

Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

11. Receive, consider and act upon a Drainage Task Force update;

Chairman of the Drainage Task Force, Director Bruce Rieser provided an overview of the Drainage Task Force meeting held on January 23, 2018, which included an update from MUD 386 on potential flood mitigation remedies, a presentation from the Harris County Flood Control District (HCFCD) on the changes in the Harris County Flood Plain Standards, information on an Interlocal agreement between Montgomery County and HCFCD for a county-wide Texas Water Development Board Flood Protection Planning Grant for the San Jacinto River Authority (SJRA) Watershed, and an overview of matters regarding the Spring Creek Watershed as well as next steps in the mitigation process. Director Rieser also shared that the hydraulic engineer we hired from Moffatt & Nichol was in attendance at this meeting to provide technical knowledge, and The Woodlands Joint Powers Agency (WJPA) should receive a response from the Army Corps of Engineers on the mitigation effort of widening the Bear Branch Channel within 60-90 days. Finally, Director Rieser shared that out of the 551 homes that sustained water damage in The Woodlands, only 19 were outside of the 500 year flood plain.

Motion by: Director Brian Boniface moved to receive and accept the report from the Drainage Task Force. Second by: Director Carol Stromatt

12. Receive, consider and act upon a quarterly update from The Woodlands Convention & Visitors Bureau;

President of Visit The Woodlands, Nick Wolda provided an overview of the fourth quarter of 2017, which included strategic objectives such as implementing the Visit The Woodlands logo into all CVB reports, increased advertisements in multiple publications, and selecting Adcetera as their new advertising agency. Next, the Assistant Director of Visit The Woodlands, Elizabeth Eddins thanked the Board for their support and provided an overview of Visit The Woodlands' 2018 goals and objectives. Following, Mr. Wolda shared updates in Visit The Woodlands' Public Relations and Social Media efforts, resulting in nearly 6,000 engagements on Facebook, Twitter, and Instagram. Visit The Woodlands also participates in Group Sales activities, Co-Ops & Partnerships, and Community Outreach, which included plans to visit SXSW Music Festival in Austin, Texas to promote The Woodlands, the production of Inspire Film Festival, and a partnership with Mobike to launch a bike share program in The Woodlands. Board discussion followed.

Motion by: Director Bruce Rieser moved to receive and accept the quarterly report from Visit The Woodlands. Second by: Director Carol Stromatt

Board of Directors Regular Board Meeting January 24, 2018 5

Second by: Director Carol Stromatt

13. Receive, consider and act upon the award of bid for the purchase of a 2018 Pierce Fire Engine;

Deputy Chief of The Woodlands Fire Department, Doug Adams shared information on the upcoming replacement of a 2007 fire engine currently assigned to Central Fire Station. Chief Adams shared that the new apparatus will cost $736,667, which was approved in the 2018 Capital Budget, and the current 2007 apparatus will be reassigned to reserve status.

Motion by: Vice Chairman John McMullan moved to approve the purchase of a 2018 Pierce Velocity Pumper from Siddons-Martin Emergency Group, LLC, in the amount of $736,667.00 Second by: Secretary Ann Snyder

14. Receive, consider and act upon reconsideration of the November 29, 2017 minutes (as requested by Director Stromatt);

Assistant to the President of The Woodlands Township, Karen Dempsey provided an overview of the minutes from the November 29, 2017 Board of Directors meeting, which had inadvertently omitted the votes from Director Carol Stromatt due to an automated “roll call” feature. Mrs. Dempsey shared that these minutes were amended to include Director Carol Stromatt’s votes on all agenda items that took place after the Oath of Office was administered to newly elected Directors on Regular Agenda Item #6, and that these minutes also reflected the correct officer titles for Board members, which was approved in Regular Agenda Item #7. Mrs. Dempsey provided the Board with copies of the amended minutes for their review. Next, Chairman Bunch requested an additional amendment to the minutes from the November 29, 2017 Board meeting. This additional amendment was requested for Regular Agenda Item #17, “Receive, consider, and act upon interviews of candidates and a briefing on the process for Development Standards Committee appointments;”. Chairman Bunch requested that the minutes also include information from the discussions that took place on the potential serving from a Township Director on the DSC Board while also serving on the Township Board, as well as Board questions and verification that there were no rules or legalities prohibiting this matter.

Motion by: Vice Chairman John McMullan moved to table this agenda item to the February 22, 2018

Board of Directors Regular Board Meeting January 24, 2018 6

Motion by: Vice Chairman John McMullan moved to table this agenda item to the February 22, 2018 Board of Directors meeting, and review the amended minutes from the November 29, 2017 Board meeting, which should include the accurate verbiage from the Board discussion that took place on Regular Agenda Item #17, from the Board of Directors Meeting on November 29, 2017. Second by: Director Brian Boniface

15. Receive, consider and act upon the financial report;

Assistant General Manager of Finance and Administration, Monique Sharp provided an overview of the General Purpose Statements for the eleven months ended November 30, 2017.The report reflected a $4.0 million favorable revenue variance, and a $6.6 million favorable expenditure variance. Next, Mrs. Sharp shared an overview of the year end sales and hotel occupancy tax deposits for December 2017, which reflected a 10.8% increase in hotel occupancy tax, and a 5.6% increase in sales tax from December 2016.

Motion by: Director Bruce Rieser moved to receive and accept the financial report for the eleven months ended November 30, 2017. Second by: Director Brian Boniface

CLOSED MEETING (if applicable)

16. Recess to Executive Session at 8:00 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.

17. Reconvene in public session at 8:35 P.M.;

Board of Directors Regular Board Meeting January 24, 2018 7

17. Reconvene in public session at 8:35 P.M.;

Chairman Bunch shared that it would not be necessary to take action on matters discussed in executive session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

18. Consideration of items to be placed on the agenda for next month's meeting;

Director Bruce Rieser requested an update from The Woodlands Road Utility District (RUD).

19. Board announcements; and

There were no Board announcements.

20. Adjournment.

Motion by: Director Brian Boniface moved to adjourn the meeting at 8:37 P.M. Second by: Chairman Gordy Bunch

______Ann Snyder Secretary, Board of Directors

Board of Directors Regular Board Meeting January 24, 2018 8

1/24/18 - Regular Board of Directors meeting A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 8. Consent Agenda. approved the Consent Agenda a-e: a. award of bid for tennis courts construction at Wentwoods Park (C- Y Y Y Y Y Y Y 2017-0490); b. 2018 schedules and charges for recreation facilities, pools, programs and services; c. annual Village Association service agreements; d. The Township's property, liability and workers' compensation insurance coverage (C- 2018-0099); e. development of a dog friendly area in the Village of Creekside Park;

9. Regular Agenda. received and filed the report on meetings with FEMA and HUD regarding Hurricane Harvey Y Y Y Y Y Y Y appropriations; 11. received and accepted the report from the Drainage Task Force; Y Y Y Y Y Y Y 13. approved the purchase of a 2018 Pierce Velocity Pumper from Siddons-Martin Emergency Group LLC in the amount of Y Y Y Y Y Y Y $736,667.00;

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Community Services;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION:

Attachments Community Services Administrative Report February 2018

The Woodlands Township The Woodlands, TX

ADMINISTRATIVE REPORT – COMMUNITY SERVICES February 22, 2018

• The 42nd annual Arbor Day Celebration was held on January 28 at Hughes Landing. A wide variety of native tree seedlings were distributed to residents at no charge along with free inflatable rides, music and Puffy Pine Cone’s 6th Birthday party. The event was sponsorship by the Township, The Woodlands Development Company and others. Approximately 65,000 tree seedlings were distributed at the event to enhance the forested setting of The Woodlands. The remaining 34, 000 seedlings will be planted by the Parks and Recreation Department throughout the community and through special reforestation projects with volunteers such as the Community Reforestation Day that was held February 10th at Footbridge Park.

• The Environmental Services Department hosted the “Creating Wildlife Habitats in Community Spaces” workshop on Saturday, February 3, 2018 at The Woodlands Fire Department Emergency Training Center. The workshop was an outcome of the Township’s Board of Directors initiative to support the creation and improvement of habitats for pollinators within the Township. Attendees were taught ways to maintain and create habitats for pollinators, birds and other native species. Attendees also received information about habitat certification programs for homeowners. The workshop was produced in partnership with the Texas Parks & Wildlife Department and The Woodlands Joint Powers Agency.

• The Woodlands Township will once again join Keep Texas Beautiful and communities across the nation, targeting litter on pathways, along waterways and in greenbelts during the 8th Annual Earth Day GreenUp, a Great American Cleanup on Saturday, March 24. Individuals, families, scouts, neighborhoods, businesses, service clubs and schools are invited to take part in the cleanup throughout the community and the celebration that will follow at Northshore Park, from 11:00 a.m. to 1:30 p.m. including live music and pizza. www.thewoodlandstownship-tx.gov/Calendar.aspx?EID=6406

• The February 2018 Residential Design Review Committee and Village Association elections took place Saturday, February 17 at Town Hall. Elections were held for only the contested positions for: the Alden Bridge Residential Design Review Committee, Creekside Park Residential Design Review Committee, Panther Creek and Sterling Ridge Village Association. All other Residential Design Review Committees and Village Association races were unopposed. hwww.thewoodlandstownship-tx.gov/1394/February-2018-Election

• Enjoy live music by local and regional performers in the picturesque setting of The Fountains at Waterway Square for Waterway Nights at Waterway Square which began February 10 with the Blue Grooves and on February 17 was Louis Lamb and the Gentle Lamb Experience. Upcoming on February 24 will be Russell Boyd and closing out the series on March 3 will be Sugar Joiko. The series is sponsored by the Howard Hughes Corp. / The Woodlands Development Company and are from 6:30 p.m. to 8:30 p.m. each evening. www.thewoodlandstownship- tx.gov/calendar.aspx?eid=6273

• After the close of Waterway Nights, Concert in the Park begins at Northshore Park on March 4. The spring series is every Sunday evening from 5:30 p.m. to 7:30 p.m. beginning with Back Dog, a Led Zeppelin Tribute followed by Buck Yeager Band on March 11. The series closes April 15th. www.thewoodlandstownship- tx.gov/calendar.aspx?Keywords=concert&startDate=3/4/2018&enddate=4/15/2018&CID=106&showPastEvents=fals e

• The Recreation Center at Rob Fleming Park will host the annual “Touch a Truck” event Saturday, February 17 from 9:00 a.m. to 12:00 p.m. The “Noise Free” sensory-friendly time will be from 9:00 a.m. to 10:00 a.m. and the regular Touch- a-Truck beginning at 10:00 a.m. This event is an opportunity to get up close and personal with all kinds of big trucks including fire trucks. No registration required. In addition to touching a big truck the construction zone will have a giant sandbox for the kids to play in. www.thewoodlandstownship-tx.gov/calendar.aspx?eid=6287.

• Celebrate spring with The Woodlands Township Parks and Recreation Department at Arts in the Park on Saturday, March 10 from 2:00pm to 6:00pm at Rob Fleming Park, 6055 Creekside Forest Drive. Arts in the Park is a free event featuring live stage performances, concessions for purchase, original arts and crafts made by local artisans, a Kid Zone with activities and more. Arts in the Park is a Woodlands tradition offering a family friendly event for all to enjoy. Local artists who may be interested in showing or selling their artwork, woodwork, pottery, jewelry, photography and more may apply for vendor space online at www.thewoodlandstownship-tx.gov/artsinthepark or emailing The Woodlands Township Parks and Recreation Department at [email protected] or calling 281-210-3800. Arts and crafts vendor booth fees are $50. Spaces are limited so vendors are encouraged to apply as soon as possible. Sponsorship opportunities are also available. Arts in the Park is produced by The Woodlands Parks and Recreation Department and sponsored by HEB.

• On Saturday, March 3, close to 8,000 athletes will compete in Fidelity Investments The Woodlands Marathon. The event includes the Marathon, the Houston Methodist Health Half Marathon, Fleet Feet Sports 5k and the Pathfinder Pediatric Homecare 2k Fun Run/Walk. The Fun Run/Walk occurs on the Saturday before, February 24 along the Woodlands Waterway. The event is a Boston Qualifier and is the 2nd fastest course in Texas on average and one of the top 25 fastest courses in the country. The event is produced by The Woodlands Marathon Management per the terms of a Host Venue Sponsorship Agreement with the Township. The 2019 event is scheduled for March 2 per the Agreement. A Traffic Guide is provided on the event’s web site: www.thewoodlandsmarathon.com.

• The Memorial Hermann Ironman Texas North American Championship was recognized by Ironman athletes as one of the top ten Ironman events in the world in several categories. The Athlete’s Choice Awards for 2017 selected The Woodlands Ironman as: 2nd in Run Course; 3rd in Best Race Food; 3rd in Best Music; 4th for Best Restaurants; 4th for Best Race Celebrations; and 10th for Best Host City Experience. http://www.ironman.com/triathlon/news/articles/2018/02/ironman-athletes-choice-awards.aspx#axzz570ls53oO

• The Drainage Task Force, chaired by Director Bruce Reiser meet on January 24th. The next meeting is scheduled for March 13 at 3:30 p.m. at Town Hall. The Township selected Moffat & Nichol to provide Professional Engineering Services Drainage/Spring Creek Watershed. Moffat & Nichols will attend Task Force meetings and advise the Township on matters presented at the meetings and other tasks as assigned. The Meeting Summaries are posted on the Township web site. http://www.thewoodlandstownship-tx.gov/170/Boards-and-Committees

• The Ice Rink at The Woodlands Town Center ended its second ice skating season on January 15. The Ice Rink finished the season with attendance approximately 5% less than last season. Throughout the season, 38,669 skaters visited the rink compared to 40,767 in 2016-2017. Revenue to the Township generated from skating fees was $204,128 compared to $219,434 the previous season. Average per skater total revenue remained about the same at $13.02 per skater compared to $13.04. An additional $52,500 was received in sponsorship revenue. The 2017-2018 season had the same number of operating days as the 2016-2017 season (58). Overall, the 2017-2018 season continued to provide more revenue per skater over the 2015-2016 season at the previous temporary facility.

• Season Pool Pass Sales have begun for the 2018 Season with three options to purchase or renew: register online, register in person at The Woodlands Recreation Center located at 5310 Research Forest Drive or register over the phone. Pool party reservations for 2018 began on February 1. https://apm.activecommunities.com/wcscparksandrec/Home

• At the annual conference of the Texas Public Pool Council on January 31, the Council awarded The Woodlands Township Program of the Year Award - Special Event for “Splash Day”. The award is given to an agency who has demonstrated effective, quality aquatics programming with significant impact on the youth and families of their local community through arts, crafts, games, entertainment and fun. Splash Day is an annual event held on the 4th of July at all 14 Township swimming pools by the Aquatics Division. Admission is free, with light refreshments, games and activities lead by the lifeguards. Approximately 8,000 patrons attended Splash Day 2017. The event was sponsored by Kroger.

• Operation Military Embrace (OME) awarded a Certificate of Appreciation to The Woodlands Township Neighborhood Watch for support through the Fall 2017 National Night Out Campaign and Veterans Day celebration that resulted in $7,717.92 worth of needed items for America’s injured, ill and deployed heroes. The certificate was accompanied by a U.S. Flag that was flown on an MD530 over Afghanistan in 2017 by the 438th Air Expeditionary Group in Operation Enduring Freedom and was presented to OME and its supporters in appreciation for the Care Packages sent during their combat support deployment.

• The Woodlands Township Neighborhood Watch is producing Hands Only CPR Village Challenge through April 14 at each of The Woodlands Fire Stations. Each free drop in Hands Only training session lasts only about 20 minutes. The Villages with the top three percentages of village residents trained will receive a donation for their scholarship fund from the program sponsors. The Village Challenge is sponsored by Woodlands North Houston Heart Center. www.thewoodlandstownship-tx.gov/ArchiveCenter/ViewFile/Item/8135

• Research Forest dualization – Montgomery County Pct. 2 Commissioner Charlie Riley’s dualization project of Research Forest Dr. from West Alden Bridge Dr. to Egypt Lane is expected to be completed in late February to early March. The project includes the installation of 2 lanes from Branch Crossing west, and completes the missing east bound segments of two lanes between Branch Crossing and Alden Bridge. The Township Parks and Recreation Department has identified areas in the Township’s Open Space Reserves adjacent to the new road lanes for reforestation.

• Woodlands Parkway widening projects – Montgomery County Pct. 3 Commissioner James Noack’s widening project of eastbound Woodlands Parkway from Forestgate Drive to Kuykendahl Rd. has begun. The project extends the right turn lane and is approximately 40% complete. Beginning in late January, Phase I of the widening project from I-45 to Grogan’s Mill will begin adding a fourth lane westbound. The subsequent phases will complete new outside lanes in both directions. The project is scheduled for 420 calendar days. The project adds one outside lane to both east bound and west bound Woodlands Parkway from .05 miles west of Grogan’s Mill Road to I-45 at a cost of $4.96 million. Triple B Construction is the contractor. All the streetlights in the project area have been disconnected to be relocated.

• Gosling Road Segment 3 widening project is moving forward. The project widens Gosling Rd from two to four lanes between West Rayford Road to Creekside Forest Drive and is the final design phase. Harris County Precinct 4 plans to solicit bids in the third quarter of 2018. Projected cost is $6.5 million.

• San Jacinto River Authority (SJRA) is renovating Lift Stations #4 & #23 and Waste Water Treatment Facility #3. LS #4 is located near Crystal Lake Ln. and Grogan’s Mill Rd. and is scheduled to begin January 15, 2018, and conclude June 18, 2018; LS #23 is scheduled to begin February 15 and conclude June 4 and located on Grogan’s Mill Rd. just north of Anadarko at Lake Front Cir.; WWTF #3 is schedule to be in March 2018, and conclude in October and is in the Trade Center near the Union Pacific rail line in Harper’s Landing. SJRA is also renovating the water tower located near Woodlands Parkway and Forestgate Dr. which should be completed later this spring.

• The Texas The Texas A&M Forest Service (TFS) will be conducting a series of small prescribed burns on W. Goodrich Jones State Forest from mid-January through March of 2018. Actual dates and times of the prescribed burns will be posted when provided by TFS. The purpose of these prescribed burns is to promote forest health and endangered species in the area as well as to facilitate TFS and local fire departments in their level to training preparedness and interagency radio communications. Texas A&M Forest Service is beginning notifications for the surrounding area, fire officials, as well as area residents and groups who frequent the forest. Agency firefighters and equipment will be stationed at the forest as a precautionary measure. www.thewoodlandstownship-tx.gov/civicalerts.aspx?AID=2400

• The Township Board of Directors entered a Memorandum of Understanding with Mobike to bring the world’s largest smart-bikeshare services to The Woodlands. Since the service launched operations Friday, January 5, 2018 at Town Green Park, 1,300 people have downloaded the app and the bikes have been rented over 1,000 times. Bike rental fees are $1 for each 30-minute period. www.thewoodlandstownship-tx.gov/ArchiveCenter/ViewFile/Item/8140 or www.mobike.com.

• The renovation of Bear Branch Park Bear Phase I and III is well underway as the demolition of the former pool and façade of the bath house have been completed along with the utility infrastructure which included the change out of a transformer, a new sanitary sewer line and moving various water lines. The footprint for the new pool and expanded parking lot has taken shape through tree removal, grading, soil stabilization and the staking and grading of the pool. The completion schedule at this time projects the swimming pool to be open the first week of June.

• The Winter Olympic Games are being broadcast daily on the big screen at the Fountains at Waterway Square for the general public’s viewing pleasure.

• The upper level of water features at the Fountains are Waterway Square are closed for repairs. Leaks in the pumping system were recently discovered and repairs are estimated to take two to four weeks. The cause of the leaks is yet to be determined but may be attributable to the prolonged periods of very low freezing temperatures.

• Bids are being solicited for: Vending Machine Services www.thewoodlandstownship-tx.gov/bids.aspx

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION:

Attachments February 2018 Law Enforcement Report February 2018 Law Enforcement Administrative Report February 22, 2018

LAW ENFORCEMENT SERVICES

CRIME CAT EGO RIES OF NOTE INSIDE THIS ISSUE:

CRIME CATEGORY Montgomery & Harris OCT NOV DEC JAN YTD Summary of Activity 2 County 2017 2017 2018 2018 2018 Assault - Family Violence 27 26 17 17 17 3 Crime Trends Assault (excludes family violence) 16 12 9 6 6 Burglary Building 3 5 8 3 3 Calls for Service Trends 4 Burglary Habitation 9 3 5 5 5 Burglary Motor Vehicle 46 46 51 28 28 Additional Notes 5 Criminal Mischief 20 22 25 13 13 Forgery/Fraud 27 34 37 35 35 Reference Guide 6 Homicide 0 0 1 0 0 Robbery 2 1 2 0 0 Suicide/Attempted Suicide 14 14 6 11 11

Theft—Auto 2 1 4 3 3

Theft—Misdemeanor & Felony 58 62 71 60 60 All Other Criminal Reports 98 72 109 88 88 Reports Filed - No Criminal Statute 99 99 94 90 90 Subtotal - All Other Reports Filed 197 171 203 178 178 Total 421 397 439 359 359

Reports filed in January

0.8% 1.4% 4.7%1.7% Assault - Family Violence Assault (excludes family violence) 25.1% 7.8% Burglary Building Burglary Habitation Burglary Motor Vehicle 3.6% Criminal Mischief Forgery/Fraud Suicide/Attempted Suicide 9.7% Theft—Auto Theft—Misdemeanor & Felony All Other Criminal Reports Reports Filed - No Criminal Statute

3.1%

0.8%

24.5% 16.7%

INVESTIGATION OF CRIMES AGAINST CHILDREN Oct Nov Dec Jan YTD 2018 Charges Filed - Internet Crimes 1 2 1 5 5 Charges Filed - Safe Harbor 6 2 6 9 9 TOTAL CHARGES FILED 7 4 7 14 14 Page 2 February 22, 2018

SUMMARY OF FEBRUARY ACTIVITY

January 2018 - Summary Report MCSO/Township Creekside/HCC4 Total Calls for Service 8,366 1,652 10,018 Criminal Report Filed 335 24 359

January Activity by Zone

2,500

2,000

1,500

Calls for Service Reports Filed 1,000

500

0 Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 (GM) (PC) (IS) (SR) (AB) (CC) (CP) (TC) (CsP)

Summary of January Activity

12,000

10,000

8,000 Creekside/HCC4 6,000 MCSO/Township

4,000

2,000

0 Calls for Service Criminal Report Filed Law Enforcement Services Community Policing —Monthly Report Page 3

CRIME TRENDS

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 350

300 Subtotal - Crime 250 Categories of Note

200

150 Subtotal - All Other Reports 100 Filed

CRIME CATEGORY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Assault - Family 17 17 Violence Assault (excludes 6 6 family violence) Burglary Building 3 3

Burglary Habitation 5 5

Burglary Motor 28 28 Vehicle Criminal Mischief 13 13

Forgery/Fraud 35 35

Homicide 0 0

Robbery 0 0

Suicide/Attempted 11 11 Suicide Theft—Auto 3 3

Theft—Misdemeano 60 60 r & Felony

Subtotal - Crime 181 181 Categories of Note All Other Criminal 88 88 Reports Reports Filed - No 90 90 Criminal Statute Subtotal - All Other 178 178 Reports Filed 359 Total 359

INTERESTED IN LEARNING MORE? For up-to-date information such as Press Releases, Weekly Blotter, and Featured Fugitives from the Mont- gomery County Sheriff’s Office and other law enforcement agencies that serve The Woodlands, please visit www.thewoodlandstownship-tx.gov. You can locate recent public safety media/Press Releases on the Resident Page, choose “Law Enforcement Ser- vices” at the bottom go to “Law Enforcement Advisories”. You can also sign up for The Woodlands Township Neighborhood Watch, follow us on our blog, or sign up for the Neighborhood Watch Newsletter under “Neighborhood Watch” at www.thewoodlandstownship-tx.gov. Page 4 February 22, 2018

CALLS FOR SERVICE TRENDS

16,000 1.00

14,000

12,000 0.58

10,000 Total Service Calls

8,000

6,000 Service Calls per Patrol Man Hour 4,000

2,000

0 0.10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total Service Calls 10,818 10,818

Percent of Calls Resulting In 3% 3% Crime Reports

Service Calls per Patrol 0.58 0.58 Man Hour

Patrol Man Hours 18,538 18,538

QUICK REFERENCE GUIDE FOR USING THIS REPORT

This report represent an executive summary of eight policing “zones”, comprising seven residential vil- activity in The Woodlands. The full report with appen- lages and one commercial district. Together, these dix provides more detailed data on which the execu- zones make up MCSO Patrol The Woodlands Town- tive summary is based. ship Division. There is also a “zone” for the Village of Please keep in mind that this report offers a Creekside Park, which is policed by the Harris County snapshot in time for each of the months included Constable’s Office—Precinct 4. based on the timing of when the data was provided by • Zone 1—Grogan’s Mill law enforcement. Due to the fluid nature of criminal • Zone 2—Panther Creek investigation, some of the data may have developed • Zone 3—Indian Springs further after the report data was released. • Zone 4—Sterling Ridge

• Zone 5—Alden Bridge MCSO: Montgomery County Sheriff’s Office. Unless otherwise noted, this refers to MCSO Patrol The • Zone 6—Cochran’s Crossing Woodlands Township Division • Zone 7—College Park • Zone 8—Town Center (commercial) Zones: The Woodlands Township contracts with the • Zone 9—Creekside Park Montgomery County Sheriff’s Office for policing in Law Enforcement Services Community Policing —Monthly Report Page 5

ADDITIONAL NOTES 2018 Law Enforcement Services Community Policing —Monthly Report Page 6

Criminal Report Filed (Criminal Statute Report): MCSO” includes data only for cases assigned within the Any time an officer completes a report and a criminal Township boundaries, not cases that may be assigned statute is cited from the Texas penal code. Not all re- outside of the boundaries. The numbers in this section ports result in an arrest. are not cumulative, as some cases carry over from • Report—No Criminal Statute: A report is month to month. taken by an officer, but no criminal statue is recorded for the report. This includes crash Frequently Asked Questions reports. • Do call titles equal crimes committed? No. Call Titles speak to the types of calls that are received, but an Calls for Service (Call Title): Initial notation made officer may make an alternate or additional finding when a request is made to the dispatcher/ upon review/investigation. communications division. This reflects the “call load” to which deputies respond, but is not necessarily in- dicative of the outcome of an officer’s review or in- • Do Criminal Statute Reports equal arrests? No. Criminal vestigation. Statute Reports indicate that an officer believes criminal activity has occurred. Depending on the • New Call Titles: Asterisks in a yellow box situation, additional investigation may add to or note call titles that have not appeared in previ- negate criminal charges. ous reports this year. This note is only used in the appendix. • What is the role of the community in “Community Polic- ing?” To answer that question you must have YTD: Year to date, based on the calendar year. and knowledge of the most basic Crime Prevention the end of the current reporting period. teachings and the “Crime Triangle.” The Crime Tri- angle identifies three elements that must be present Crime Categories of Note: These categories were in order for crime to be committed. selected based as activities of concern to the general • Desire of a criminal to community as “major” crimes. The numbers listed commit a crime; may include a combination of two or more “criminal • Ability to commit the statute” categories. The full numbers are available in crime; and the the appendix. Please note an adjustment was made between the May and June 2016 reports to include • Opportunity for the crime Harris County reports in the appropriate category, to be committed previously they were all listed as “other”. Year over year comparisons are not provided for Criminal Re- Fortunately, you (residents - businesses) have con- ports Filed, as 2016 is the first year that this infor- trol over one of the elements of the Crime Triangle mation has been provided to the Township. - Opportunity. By removing the opportunity for crime to occur you can break the Crime Triangle Investigation of Crimes Against Children: The and contribute to the Community Policing effort Township contracts with MCSO and Montgomery here in The Woodlands. County Constable - Precinct 3 for services specific to investigations of crimes against children. Both agen- • Where can I find the full report? This executive sum- cies receive referrals from Child Protective Services mary accompanied by a full appendix of reports on (CPS) routed to Safe Harbor. In addition to the Safe the Township’s contracted law enforcement ser- Harbor program, the Township contracts with Mont- vices can be found on the Township website at gomery County Constable - Precinct 3 for an Internet www.thewoodlandstownship-tx.gov, go to “Law Crimes Investigator position. It is understood that Enforcement Services” at the bottom go to “Community some cases may originate or conclude outside of the Policing Reports”. Township boundaries. The “Cases Assigned—

THE WOODLANDS TOWNSHIP The Woodlands, TX

ADMINISTRATIVE REPORT COMMUNITY POLICING & LAW ENFORCEMENT SERVICES February 22, 2018

1. Montgomery County Sheriff’s Office – Patrol - The Woodlands Township Division a. Staffing i. Open Positions: a) 14

b. 2018 Staffing - MCSO i. Total of 109 personnel, 87 funded through The Woodlands Township and 22 funded through Montgomery County.

2. Harris County Constable’s Office – Precinct 4 a. Staffing of twelve personnel; one sergeant and eleven deputy constables.

3. Crime Status & Crime Prevention

a. Notable Activity: • January 2018 – Notable Arrests o A local Woodlands company reported having had their computers hacked or some form of computer identity, company identity phished/stolen. It was discovered that unknown suspects created a fake on-line job posting for their company. When unsuspecting persons filled out their personal information in this fake on-line job application, their identities were stolen. This case is being investigated by The Woodlands Township Detectives Division. o The Woodlands Township units responded to a retail theft at The Woodlands Mall. Shortly after unit’s arrival, the suspect was located. Units attempted to stop him however a pursuit ensued. The pursuit lasted roughly 20 miles and ended in Harris County. The male was taken into custody after he crashed into a raised median. As it turns out the male is the suspect in a couple of other retail theft cases that Detectives are already working on. The Detectives responded and collected evidence that supported the retail theft investigation/arrest. o On January 8, 2018, The Woodlands Township units were dispatched to an Indecent Exposure at Cochran’s Crossing and E. Trillium Circle. The Complainant advised that a male exposed himself to her as she rode her bicycle on the bike path. The Complainant stated that she continued riding down the bike path and that the same male exposed himself to her a second time. Several units saturated the area, but were unable to locate the suspect. It was later learned, The Woodlands - Harris County had a similar event. Harris 1

County Constable’s Office, Precinct 4, had identified a male suspect with a similar physical description and was wanted for similar type of criminal behavior. This suspect had an active warrant initiated by the Harris County Constables Office and lived in Montgomery County. The Woodlands Detective division located the male, executed the warrant and placed him in custody. The case is on-going.

• January 2018 – Crime Prevention Unit (CPU) o During the month of January, CPU continued to partner with The Woodlands Township Neighborhood Watch.

Crime Prevention Activity Chart

December

November

October

September Business/Other Contacts August Good Neighbor Day/Community Events Training Days July Corporate Presentations June Presentations All other Meetings May Township Meetings April Village Board Meetings

March

February

January

0 5 10 15 20 25 30 35

b. MCSO - The Woodlands Township Patrol Division – Traffic – January 2018 i. Total traffic stops – 903 ii. Citations issued – 120 iii. Warnings issued – 783 iv. Crash (unknown injury) – 32 v. Crash non-injury – 98 vi. Crash injury – 5 vii. Crash fatality - 0 viii. Total crashes - 139

c. BLOTTER & Crime Statistics i. Reminder the weekly blotter is on our website and has details of various arrests for the Montgomery County Sheriff’s Office Patrol – The Woodlands Township Division. ii. Reminder the monthly Community Policing Report is on our website.

d. Other Statistics i. Building Checks and Vacation Watch are included within the Call Title reports. This is a significant action by MCSO checking property and getting into the neighborhoods.

e. Mileage i. MCSO total patrol mileage for January 2018 = 82,324

4. Police–Community Partnership a. Programs – Activities – In the Zone i. Village Association Meetings a) Montgomery County Sheriff’s Office, Crime Prevention Unit and/or Harris County Constable’s Office, Precinct 4 attend and share crime statistics and crime prevention information.

ii. The Woodlands Township Neighborhood Watch in partnership with Montgomery County Sheriff’s Office, The Woodlands Township Patrol, Crime Prevention Unit and/or Harris County Constable’s Office, Precinct 4 and The Woodlands Fire Department.

a) January 2018 – Meetings/Presentations a) Campus Community (3) b) Senior Community (6) c) Emergency Preparedness (2) a. Community Event/Crime Prevention Education (3): i. CsPVA Chili cook-off (1) ii. Coordinator Training – PC (2) b) February 2018 – Meetings/Presentations a. Senior Community (3) b. Emergency Preparedness (1) c. Community Event/Crime Prevention Education (16): i. Touch-a-Truck (2) ii. Coordinator Training (7) iii. Hands Only CPR - NNO (5) iv. Community Action Partners (1) v. Career Day Creekview Forest Elementary (1)

5. Overtime (OT) Programs a. Ongoing – Night Village and Village Center Overtime programs.

6. Other a. Preparing law enforcement presence for 2018 large-crowd events. i. Ironman ii. Waterway Nights iii. Concert in the Parks iv. CB&I Triathlon v. Muddy Trails 3

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Transportation (Park and Ride and Trolley System);

FISCAL IMPACT: N/A

BACKGROUND: The Administrative Report for Transportation is attached for review and consideration.

RECOMMENDATION: Accept the report.

Attachments Transportation Admin Report JAN 2018

THE WOODLANDS TOWNSHIP The Woodlands, TX

DATE: February 14, 2018 TO: Board of Directors FROM: Chris LaRue - Transit Program Manager RE: The Woodlands Express & Town Center Trolley System – Admin Report

THE WOODLANDS EXPRESS

General Ridership Information Highlights: • There were 44,488 passenger trips in January 2018 (+11,595 over previous month) o Research Forest: 24,270 trips o Sawdust: 11,960 trips o Sterling Ridge: 8,258 trips • Average Passengers per Day (Mon-Thu): 2,222 (previous month was 1,852) • Average Passengers per Day (Mon-Fri): 2,118 (previous month was 1,731) • Passenger Load Factor (average capacity per bus): 53% (previous month was 44%). • The Woodlands Express suspended service on January 17th as a result of severe winter weather. • Coaches affected by Hurricane Harvey are returning to service. o A total of nine (9) coaches were flooded o Six (6) coaches have returned from the manufacturer’s facilities in Des Plaines and Dallas; of those, five have returned to revenue service. o Three (3) coaches remain outstanding; of those two (2) are expected back in Houston by February 15th and will return to revenue after inspection and road- testing by staff and consultants. o The final coach is expected to be delivered the week of February 19th. • Township-owned coaches will replace Contractor-owned coaches in the fleet as they return to revenue service. • Once the final coach has be returned, staff will finalize calculations of additional costs to operate The Woodlands Express and report the costs to FEMA.

Transportation Committees & Subcommittees

H-GAC High Capacity Transit Task Force

The High Capacity Transit Task Force was formed by the H-GAC Transportation Policy Council to analyze and develop a strategy for the 2045 Regional Transportation Plan (RTP) regarding future high-capacity transit and mobility needs. This high-level investigation will identify major transit corridors, future connectivity/access needs, potential transit modes, as well as potential economic impacts and funding sources. The work is anticipated to continue into the late summer or early fall of 2018.

Recent meetings: • Service Concepts Workgroup met February 9, 2018 • Service Concepts Workgroup will meet again in early March.

IH-45N Planning and Environmental Linkages (PEL) Study – Project Ambassadors Committee (PAC)

This planning project is considering the next step in the IH-45N improvements currently being designed by TxDOT from south of downtown Houston to Beltway 8. The study limits of the project reach from North Beltway 8 in Harris County to Loop 336 in Montgomery County. The PAC is a small group of stakeholders who are consulted regarding technical, environmental and other considerations along the corridor. This is a high-level planning effort expected to last approximately 24 to 36 months.

Recent Meetings: • December 4, 2018 – the next meeting has not yet been scheduled • Public meetings have been announced in several areas throughout the corridor

H-GAC Committees

Recent meetings: • Technical Advisory Committee – met February 14, 2018 • TIP/RTP Subcommittees – held a joint committee meeting February 7, 2018 – a follow- up meeting is scheduled for February 23, 2018. • Regional Transit Coordination Subcommittee – met February 15, 2018 • Transportation Air Quality Subcommittee – no meeting in February.

(This Page Left Intentionally Blank)

TOWN CENTER TROLLEY

General Ridership Information

Ridership on the service has seen continued improvement since Phase II of the Trolley system was implemented in mid-November 2016.

Monthly Ridership:

JAN 2018: 8,126 (January 2017 was 6,865)

Ridership increase of 1,261 over same period in 2016.

Current Operations - Passenger Count Data

To assist in automating data collection such as passenger counts, dwell times, and stop performance, the Board of Directors approved the procurement of Automatic Passenger Counters (APCs) for the Town Center Trolleys. Installation has been completed and validation is underway. Validation for June through September (APC’s versus hand counts) has been 98% Data from the APCs is presented below.

Trolley Tracker Screenshot

Ridership by Day* January 2018 Ridership 1000 900 800 700 600 500 400 300 200 100

01/13 01/17 01/03 01/04 01/05 01/06 01/07 01/08 01/09 01/10 01/11 01/12 01/14 01/15 01/16 01/18 01/19 01/20 01/21 01/22 01/23 01/24 01/25 01/26 01/27 01/28 01/29 01/30 01/02 *No service on January 16-17 due to severe weather

Ridership Average by Day

Average by Day of the Week YTD 2017 600

500

400

300

200

100

0 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Average Headway (Frequency) Times

The average vehicle headway time (frequency) was: 00:11:23 (previous month was 00:11:31)

Current Schedule

o Monday to Thursday ▪ Peak: 11 a.m. to 2 p.m., 5 p.m. to 9 p.m. (Trolley A Trolley B, Trolley C) ▪ Off-peak: 2 p.m. to 5 p.m. (Trolley A, Trolley B) o Friday and Saturday ▪ Peak: 10 a.m. to 2 p.m., 5 p.m. to 10 p.m. (Trolley A Trolley B, Trolley C) ▪ Off-Peak: 2 p.m. to 5 p.m. (Trolley A, Trolley B) o Sunday ▪ Peak: 11 a.m. to 2 p.m. (Trolley A Trolley B, Trolley C) ▪ Off-peak: 2 p.m. to 6 p.m. (Trolley A, Trolley B) • Number of Vehicles: three (3) during peak hours, two (2) during off-peak hours • Headways: approx. 8-10 minutes during peak operations and 12-15 minutes during off- peak operations

Capital Improvements

Associated improvements include, but are not limited to: passenger furniture (benches); shelters; permanent stop markers; potential “next bus” smart phone app; etc. Such improvements will be funded via Section 5339 formula funding which would be funded at 80% federal and 20% local matching funds.

PHASE III IMPLEMENTATION

The Board of Directors approved the implementation of the Phase III Trolley Extension to Hughes landing in October 2017. Meetings have been held with various stakeholders to discuss the extension and service improvements.

Additionally, the Township is working with the service provider, Brazos Transit District (BTD), as they work hire additional drivers the service. This can be a long process since drivers must meet all USDOT and FTA criteria for operators of public transportation vehicles including drug & alcohol testing, backroad checks and other criteria. Township staff continues to coordinate with BTD as they move forward.

Phase III Proposed Schedule

o Monday to Thursday ▪ Peak: 11 a.m. to 2 p.m., 5 p.m. to 9 p.m. (4 vehicles) ▪ Off-peak: 2 p.m. to 5 p.m. (3 vehicles) o Friday and Saturday ▪ Peak: 10 a.m. to 2 p.m., 5 p.m. to 10 p.m. (4 vehicles) ▪ Off-Peak: 2 p.m. to 5 p.m. (3 vehicles)

o Sunday ▪ Peak: 11 a.m. to 2 p.m. (4 vehicles) ▪ Off-peak: 2 p.m. to 6 p.m. (3 vehicles)

• Number of Vehicles: four (4) during peak hours, three (3) during off-peak hours • Headways: approx. 8-10 minutes during peak operations and 12-15 minutes during off- peak operations

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

FISCAL IMPACT: N/A

BACKGROUND: See attachment.

RECOMMENDATION: Accept as presented.

Attachments WFD Activity Report -February The Woodlands Fire Department Administrative Report February 2018

January Incidents

THE WOODLANDS FIRE DEPARTMENT INCIDENT REPORT January 2018

Incident Type Count FIRE 100 Fire, Other 2 111 Building fire 6 112 Fires in structure other than in a building 1 113 Cooking fire, confined to container 2 131 Passenger vehicle fire 2 140 Natural vegetation fire, Other 3 141 Forest, woods or wildfire 3 142 Brush or brush-and-grass mixture fire 3 143 Grass fire 2 150 Outside rubbish fire, Other 3 151 Outside rubbish, trash or waste fire 3 154 Dumpster or other outside trash receptacle fire 1 SUBTOTAL 31

OVERPRESSURE RUPTURE, EXPLOSION, OVERHEAT (NO FIRE) 251 Excessive heat, scorch burns with no ignition 3 SUBTOTAL 3

RESCUE & EMERGENCY MEDICAL SERVICES INCIDENT 300 Rescue, EMS incident, other 6 311 Medical assist, assist EMS crew 365 320 Emergency medical service, other 4 321 EMS call, excluding vehicle accident with injury 190 322 Motor vehicle accident with injuries 12 324 Motor Vehicle Accident with no injuries 40 331 Lock-in (if lock out , use 511 ) 5 350 Extrication, rescue, other 1 352 Extrication of victim(s) from vehicle 3 353 Removal of victim(s) from stalled elevator 5 SUBTOTAL 631

HAZARDOUS CONDITION (no fire) 411 Gasoline or other flammable liquid spill 3 412 Gas leak (natural gas or LPG) 10 424 Carbon monoxide incident 1 440 Electrical wiring/equipment problem, Other 2 444 Power line down 1 445 Arcing, shorted electrical equipment 1 460 Accident, potential accident, other 1 SUBTOTAL 19

SERVICE CALL 500 Service Call, other 6 510 Person in distress, Other 5 511 Lock-out 1 520 Water problem, Other 8 521 Water evacuation 1 522 Water or steam leak 14 531 Smoke or odor removal 6 540 Animal problem, other 1 551 Assist police or other governmental agency 4 555 Defective elevator, no occupants 1 561 Unauthorized burning 2 SUBTOTAL 49

GOOD INTENT CALL 600 Good intent call, Other 14 611 Dispatched & cancelled en route 54 6111 Dispatched & cancelled en route - Automatic alarm 67 6112 Dispatched & cancelled en route - EMS call 45 6113 Dispatched & cancelled en route - MVA 12 621 Wrong location 1 622 No Incident found on arrival at dispatch address 10 631 Authorized controlled burning 3 651 Smoke scare, odor of smoke 12 671 HazMat release investigation w/no HazMat 6 SUBTOTAL 224

FALSE ALARM & FALSE CALL 700 False alarm or false call, Other 16 730 System malfunction, Other 2 731 Sprinkler activation due to malfunction 2 733 Smoke detector activation due to malfunction 16 734 Heat detector activation due to malfunction 1

735 Alarm system sounded due to malfunction 20 736 CO detector activation due to malfunction 7 740 Unintentional transmission of alarm, Other 10 741 Sprinkler activation, no fire - unintentional 1 742 Extinguishing system activation 1 743 Smoke detector activation, no fire - unintentional 11 744 Detector activation, no fire - unintentional 13 745 Alarm system activation, no fire - unintentional 26 746 Carbon monoxide detector activation, no CO 2 SUBTOTAL 128

SEVERE WEATHER & NATURAL DISASTER 814 Lightning strike (no fire) 1 SUBTOTAL 1

SPECIAL INCIDENT TYPE 911 Citizen complaint (regarding public activity) 3 SUBTOTAL 3

TOTAL INCIDENT COUNT FOR JANUARY 2018 1,089

January Non-Incident Activity

Public Relations Events Station tours 30 Attended on site public relations event 11 Miscellaneous citizen contacts 16 Commercial on site walk thru (emergency preparedness pre planning) 5

Dispatch Woodlands Fire Department Non-emergency administrative calls 1,932 Emergency calls dispatched 643 Mutual Aid given 42 Mutual Aid received 27

Training Emergency Training Center events 12 Woodlands Fire Department training classes at Emergency Training Center 36 Texas Department of State Health Services (TDSHS) applications processed 8 Texas Commission on Fire Protection (TCFP) applications processed 1 Total departmental training hours recorded 2,195 3

Emergency Preparedness Monthly Report

Updated and Revised Township Emergency Operations Plan Emergency Remediation meeting Ride along with Harris County Fire Marshall Office Explorer Program Meetings Work on bids for emergency supplies and equipment Ironman Meeting

Fire Prevention Officer Monthly Report - Jan 2018

Pierce Manufacturing Trip – Tiller Final Inspection Inspection/Walk-Thru with Montgomery County Fire Marshall Office x 4 Inspection/Walk-Thru with Harris County Fire Marshall Office x 1 Meeting at Montgomery County Fire Marshall Office for New Communication NFPA (Public Safety Communication) Inspection/Walk-Thru with South Montgomery County Fire Department of the New High School in South County (First Building in Montgomery to have the Public Safety Communication Inside) Hazmat Training

Relay, The Woodlands Fire Department Firedog, has retired to spend her days living the good life with the Edmiston Family.

The new Tiller truck has arrived as of February 8, 2018.

Staffing Updates

Retirements:

Rondi Potts Sr. Dispatcher III effective 12/19/17

Martha Hill Fire Prevention Officer effective 12/31/17

Resignations:

Alison Downey Office Administrator effective 1/1/18

Marion Stanley Firefighter I effective 1/6/18

New Hires:

Lisa Puffer Dispatcher Trainee effective 1/2/18

Colton Harrington Cadet Firefighter effective 1/8/18

Tammy Parker Dispatcher IV effective 1/19/18

John Jones Cadet Firefighter effective 1/21/18

Thomas Matthews Cadet Firefighter effective 1/21/18

Promotions:

Christopher Mitcham Lieutenant I effective 1/6/18

Jason Washington Battalion Chief – Emergency Preparedness effective 1/7/18

Kenny Baumbach Lieutenant – Fire Prevention effective 1/7/18

Jacob Austin Driver Operator I effective 1/7/18

Justin Hill Driver Operator I effective 1/8/18

Neil Acord Driver Operator III effective 1/21/18

Jeffrey Bondi Firefighter I effective 1/21/18

Brandon Reade Firefighter I effective 1/21/18

Joseph Spitzenberger Firefighter I effective 1/21/18

Theo Pternitis Firefighter I effective 1/21/18

Danielle Gatlin Office Administrator effective 1/22/18

Lindsay Eaton, Sr. Dispatcher I effective 1/28/18

Sarah Lindsey, Sr. Dispatcher I effective 1/28/18

January Notable Accomplishments

 Held promotional badge ceremony for A, B and C-shift members

 Held Hazmat refresher training

 Completed information Wall within the Emergency Operations Center

Upcoming Projects & Events

 Implement Command Central Inform (intelligent data portal)

 Conduct Tiller training

 Aerial Operation and Placement Training

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a first amendment to the Trolley Interlocal Agreement with Brazos Transit District (C-2017-0160A);

FISCAL IMPACT: $19,000 (fiscal impact to Township after 50% FTA participation)

BACKGROUND: The current 2017 Interlocal Agreement (2017 ILA) by and between The Woodlands Township (Township) and the Brazos Transit District (BTD) for the provision of trolley services expires April 30, 2018. Per the agreement, the ILA must be renewed or amended within 120 days of expiration.

The attached First Amendment to the 2017 ILA extends the term of the entire agreement by twelve months with an effective date of May1, 2018 and expires April 30, 2019. The amendment includes the expansion of the trolley service to Hughes Landing as approved by the Board of Directors in October 2017.

The amendment further outlines the new hourly service rate for the provision of the trolley service which escalates from the current rate of $65.46 per hour to $68.06 per hour. The escalation represents an increase in the hourly rate for trolley drivers from $14.00 per hour to $16.00 per hour. This would increase trolley drivers’ pay to a rate closer to others in the region providing similar service.

Local pay rates for similar services:

BTD Current Rate: $14.00 per hour Harris County METRO: $15.00 per hour The Woodlands Express: $16.50 per hour Conroe ISD: $16.00 per hour

After the Board of Directors approved expanding the trolley service to Hughes Landing, Township staff coordinated closely with BTD to implement the approved service. BTD indicated that they would need to hire additional drivers for the service in order to meet the new service requirements. (Transit drivers require a Class B Commercial Driver License (CDL) with a "Passenger" endorsement.)

BTD placed ads in local publications to hire the additional drivers needed for the service with little luck. After 90 days of efforts to find drivers, BTD has indicated they are still short the number of drivers needed to complete the implementation of the expansion.

After additional meetings with BTD, Township staff considered whether increasing the hourly pay rate may make the position more attractive to qualified personnel and determined that an hourly pay rate of $16.00 would be sufficient to attract and retain drivers for the service.

Additionally, Township staff research found there is a shortage of approximately 100,000 CDL drivers nationwide, based on industry estimates.

The resultant escalation in the amendment would have a fiscal impact of approximately $140,000 over the FY2017 budgeted operation from the 2017 ILA.

Estimated Operating Costs ($16.00 per Hour/Loaded Rate: $68.06) Phase Full Yearly Operations Cost Net of FTA Operating Assistance (50%) Phase II (Current Operations) $779,000.00 $389,500.00 Phase III (HL Proposed Operations) $1,057,720.46 $528,860.23 Operations Cost Variance $278,720.46 $139,360.23 Cost to Township (Over Current Operations) $139,360.23

In October 2017, the Board approved expending $121,000 over current operations for the Hughes Landing service expansion. Comparing the the escalated rate versus the previously approved rate provides the following total fiscal impact:

$140,000 (cost for Hughes Landing operations at $16.00 per hour) $121,000 (previously approved Hughes Landing operations budget at $14.00 per hour) $19,000 (fiscal impact to Township to escalate driver pay rate by $2.00 per hour)

RECOMMENDATION: Authorize the President/General Manager to negotiate and execute the First Amendment to the ILA by and between The Woodlands Township and BTD for the provision of trolley services.

Attachments 1st Amendment to Trolley ILA FIRST AMENDMENT TO TROLLEY INTERLOCAL AGREEMENT

This FIRST AMENDMENT TO TROLLEY INTERLOCAL AGREEMENT (this “First Amendment”) is made and entered into effective as of the date fully executed, by and between BRAZOS TRANSIT DISTRICT, a political subdivision of the State of Texas having its principal place of business in Bryan, Texas (The “District”), and THE WOODLANDS TOWNSHIP, a political subdivision of the State of Texas, duly created and operating pursuant to Chapter 289, Acts of the 73rd Texas Legislature, Regular Session, 1993, as amended (the “Township”).

RECITALS

WHEREAS, The District and the Township are parties to that certain Trolley Interlocal Agreement effective May 1, 2017 (the “Original Agreement”), pursuant to which The District agreed to furnish all equipment, labor, materials, oil, supplies, maintenance, management, parts, replacement equipment, administrative, operational, and other services necessary for the proper performance of the System (collectively, the “Services”) as provided in the Operating Plan and as might be otherwise agreed to by the Parties; and

WHEREAS, the parties desire to amend the Agreement so to include the Operating Plan (Exhibit A), Compensation, Total Cost of Operation, and extend the term of the Original Agreement; and,

NOW, THEREFORE, in consideration of the premises, mutual promises, covenants, obligations and benefits herein contained, The District and the Township agree as follows:

I. GENERAL TERMS

A. Term. The term of this Agreement, as amended, shall commence upon the Effective Date and shall continue for a period of one (1) year therefrom, unless terminated earlier, as provided ("Term"). Thereafter, this Agreement shall be renewable for successive one (1) year terms (each a "Renewal Term") at the sole option of the Township upon the delivery of one hundred twenty (120) days written notice to The District as provided to and in compliance with the Agreement’s notice provisions, prior to the expiration of the previous Term or Renewal Term.

C. Scope of Services. The District shall furnish all equipment, labor, materials, oil, supplies, maintenance, management, parts, replacement equipment, administrative, operational, and other services necessary for the proper performance of the System (collectively, the "Services") as provided in the revised, amended Operating Plan, (marked and attached as “Exhibit A”), as otherwise provided in the revised, and amended “Exhibit B,” a copy of which is attached and incorporated for all purposes, and as otherwise might be otherwise agreed to by the Parties.

TWT-BTD 1ST AMENDED TROLLEY ILA CONTRACT #: C-2017-0160A PAGE 1 OF 2 D. Compensation. The Township shall support the performance of the Services by:

1) funding the Total Operating Cost of the System at $68.06 per operating hour for each year during the Term of this Agreement per the Operating Plan, but not more than ONE MILLION FIFTY-EIGHT THOUSAND & 00/100 ($1,058,000.00) per year; and

2) The District agrees to continue providing paratransit services so as to allow the Township to offer Complementary ADA paratransit service to eligible Township residents and visitors at the rate of $22.00 per trip.

All other remaining terms and conditions in the underlying Trolley Interlocal Agreement which are not modified herein shall continue in force and effect and, together with this First Amendment, shall constitute the Trolley Interlocal Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment in multiple copies, each of which shall be an original, as of the effective date hereof.

BRAZOS TRANSIT DISTRICT, THE WOODLANDS TOWNSHIP, a political subdivision of the State of Texas, a political subdivision of the State of Texas, doing business as “The District”

By:______By:______John M. McBeth, President/CEO Don Norrell, President/General Manager

DATE: ______DATE: ______

APPROVED AS TO FORM:

______Roberta B. Cross, Township Attorney

TWT-BTD 1ST AMENDED TROLLEY ILA CONTRACT #: C-2017-0160A PAGE 2 OF 2 EXHIBIT “A” OPERATING PLAN

1. General Nature of the Services to be Provided

The District will provide trolley service to be operated in accordance with this Operating Plan.

2. Service Locations

The trolley service shall circulate between the stops indicated on the route map below.

3. Operating Characteristics

• Operating Hours: o Monday to Thursday ▪ Peak: 11 a.m. to 2 p.m., 5 p.m. to 9 p.m. ▪ Off-peak: 2 p.m. to 5 p.m. o Friday and Saturday ▪ Peak: 10 a.m. to 2 p.m., 5 p.m. to 10 p.m. ▪ Off-Peak: 2 p.m. to 5 p.m.

1st Amendment to 2017 Trolley ILA (BTD-TWT) Contract #: C-2017-0160A o Sunday ▪ Peak: 11 a.m. to 2 p.m. ▪ Off-peak: 2 p.m. to 6 p.m.

• Number of Vehicles Operating in Maximum Service: o Four (4) during peak hours o Three (3) during off-peak hours

• Headways: o Approximately 8-10 minutes during peak operations o Approximately 12-15 minutes during off-peak operations

4. Maintaining Headways/Making Stops

Vehicle headways or frequency is expected to be maintained in accordance with these listed Operating Characteristics and shall include maintaining vehicle spacing along the route and making all designated stops.

1st Amendment to 2017 Trolley ILA (BTD-TWT) Contract #: C-2017-0160A

EXHIBIT “B” MISCELLANEOUS PROVISIONS

Nothing in this Agreement shall be deemed to supersede or otherwise interfere with the relationship of employer and employee as governs the District and its employees. The District agrees, pursuant to this Agreement, to adopt policies to otherwise require its drivers comply with the following operational requirements:

I. The District shall require its drivers to perform the following functions at trolley stops:

A. Announce the stop to on-board passengers;

B. Ring the trolley bell when approaching the stop to alert passengers waiting for the trolley;

C. Assist passengers who require assistance boarding the trolley, as needed and,

D. If there are no passengers waiting for the trolley at a stop, the driver should dwell momentarily before departing to the next stop in order to maintain headways and vehicle spacing.

II. The District shall require its employees who are assigned to perform the District’s work pursuant to and for the District to comply with this Agreement, to comply with a District - initiated Driver Dress Code which, at a minimum, shall include the following features:

A. Wear the provided uniform shirts always while on duty operating Trolley vehicles;

B. Include a provision in its employee policy for those employees operating the trolleys within the Township governing unacceptable attire and grooming standards, substantially as follows:

1) Require the wearing of issued uniform shirts; two (2) of which shall be issued by the District to each employee assigned as a driver or operator to perform work contemplated by this Agreement.

2) Prohibiting unprofessional clothing, to include sweatpants or workout attire; cutoffs; beach attire; dresses, skirts or shorts that are excessively short; sheer clothing or clothing that otherwise is revealing, distracting or provocative; or shoes not suitable for operating common carrier or vehicles requiring a CDL to operate, such as flip‐flops.

3) Fashion extremes in clothing, makeup, hair or jewelry are also not acceptable.

1st Amendment to 2017 Trolley ILA (BTD-TWT) Contract #: C-2017-0160A

4) Requiring grooming to include a clean and neat appearance (hair styles, makeup, and the grooming of beards and mustaches should contribute to the clean and neat appearance).

5) Prohibiting the wearing of pierced jewelry in a visible area other than the ear while on duty operating trolley vehicles or visible tattoos (requiring that tattoos be covered during working hours or while on duty operating trolley vehicles).

III. The District further agrees that it shall enforce its Dress and Grooming policy and that its own managers and supervisors shall enforce the District’s policy through the District’s progressive disciplinary policy.

IV. The Township will provide the above-referenced uniform shirts to, and which will be issued by the District to its employees performing District work as a Driver or Operator contemplated by this Agreement.

V. From time to time, certain ancillary equipment may be installed at no cost to the District on the District equipment used to provide the services pursuant to the Agreement.

1) Any such work shall list the District as an Additional Insured by endorsement. 2) The District shall be advised in advance before any such work is performed and the Township will coordinate the scheduling of any such work. 3) Those District assets on which the additional equipment is installed shall be reserved by the District for the work contemplated by this Agreement and in keeping with any FTA grant-funding used for such equipment and acquisition. 4) The District, upon completion of such work, shall promptly notify its insurer of the installation and the presumably increased value of the asset on which the equipment has been installed.

1st Amendment to 2017 Trolley ILA (BTD-TWT) Contract #: C-2017-0160A

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon an Interlocal Agreement with Tarrant County regarding participation in the Tarrant County Cooperative Purchasing Program (C-2018-0139);

FISCAL IMPACT: No fee is required to participate in the purchasing program.

BACKGROUND: The Tarrant County Cooperative Purchasing Program is a Texas state-wide purchasing cooperative that offers its participants access to competitively procured purchasing contracts in accordance with applicable state statutes. There are currently 454 participating entities in the program.

Membership in a purchasing cooperative such as the one administered by Tarrant County offers many benefits including: Access to competitively procured contracts with qualified vendors Opportunities for greater efficiency and economy in acquiring goods and services Access to pricing based on a state-wide high-profile contract

An executed Interlocal Agreement is required to participate in the Tarrant County Cooperative Purchasing Program. The agreement as well as a list of current participants in the program are attached for the Board’s reference. Either party may terminate the agreement without cause with thirty days prior written notice. No fee is required to initiate or maintain participation in the program.

RECOMMENDATION: Approve the Interlocal Agreement with Tarrant County regarding participation in the Tarrant County Cooperative Purchasing Program and authorize the President/General Manager to execute the Interlocal Agreement in connection therewith.

Attachments Interlocal Agreement for Tarrant County Purchasing Program / List of Participants

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a meeting schedule for review and approval of the 2019 Budget and 2018 Property Tax Rate;

FISCAL IMPACT: Not applicable

BACKGROUND: The proposed meeting schedule for review and approval of the 2019 budget and 2018 property tax rate is attached for the Board’s consideration. The calendar has been drafted assuming the following guidelines, legal requirements, and deadlines.

Previous Boards have expressed a desire to conduct all budget workshop meetings during the same calendar week. Previous Boards have preferred to schedule budget workshops only after effective tax rate and rollback tax rate information is available from the Tax Assessor’s Office. The Montgomery County tax assessor is tentatively scheduled to publish effective and rollback tax rates on Monday, August 6, 2018. At the conclusion of its budget workshop meetings, the Board must take a vote on a proposed tax rate to determine if public hearings are required. As a reminder, if the Board approves a proposed tax rate greater than the lower of the effective tax rate or the rollback rate, two public hearings are required before the Board can vote on the adopted tax rate. A “Notice of Public Meeting on Tax Increase” must be published a minimum of seven days prior to the first public hearing on the tax rate. The notice is published in the newspaper and on the Township’s website. The tax rate ultimately adopted by the Board may be lower than the published proposed rate, but it cannot be higher. There must be at least three days between the first and second public hearings. The tax rate must be adopted by the governing body between 3 – 14 days after the second public hearing. The Montgomery County tax assessor is requiring each governing body to submit its adopted tax rate no later than September 14, 2018 in order to be included on the consolidated tax statement that will be mailed to taxpayers during the first week of October 2018.

RECOMMENDATION: Approve the meeting schedule for the review and approval of the 2019 budget and 2018 property tax rate.

Attachments Meeting Schedule for 2019 Budget Meeting Schedule for 2019 Budget

Meeting Schedule for Review and Approval of the 2019 Budget and 2018 Property Tax Rate

All budget meetings will be held at the Township Town Hall building located at 2801 Technology Forest Boulevard.

DATE TIME MEETING Monday, August 13, 2018 8:30 a.m. to Noon Budget Workshop #1 Tuesday, August 14, 2018 8:30 a.m. to Noon Budget Workshop #2 Wednesday, August 15, 2018 9 a.m. to Noon Budget Workshop #3 Thursday, August 16, 2018 8:30 a.m. to Noon Budget Workshop #4 Friday, August 17, 2018 8:30 a.m. to Noon Budget Workshop #5

Wednesday, August 29, 2018 6 p.m. First Public Hearing on Tax Rate1

Wednesday, September 5, 2018 6 p.m. Second Public Hearing on Tax Rate1 Special Board Meeting to adopt 2019 Wednesday, September 12, 2018 6 p.m. Budget and 2018 Tax Rate1

1 Truth-in-Taxation laws require two public hearings on the property tax rate if the proposed rate is higher than the effective tax rate or rollback rate, whichever is lower. If public hearings are required, the “Notice of Public Meeting on Tax Increase” will be published on Wednesday, August 22, 2018 for public hearings to be held on Wednesday, August 29 at 6 p.m. and Wednesday, September 5 at 6 p.m., and then a special Board meeting will be held on Wednesday, September 12, 2018 at 6 p.m. to adopt the 2019 budget and the 2018 property tax rate. If no public hearings are required, the Township Board may choose to adopt the budget and tax rate at the regular Board meeting on Wednesday, August 22, 2018 at 6 p.m.

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a resolution adopting a list of Qualified Brokers authorized to engage in investment transactions with The Woodlands Township;

FISCAL IMPACT: Not applicable

BACKGROUND: In accordance with the Texas Public Funds Investment Act, Texas Government Code, Chapter 2256, the governing body of an investing entity shall at least annually review, revise and adopt a list of qualified brokers that are authorized to engage in investment transactions with the entity.

A resolution and proposed list of qualified brokers were prepared by the Township’s legal counsel and are attached for the Board’s review. A red-line version of the qualified brokers list is also included in the attachment in order to easily identify the changes from 2017 to 2018.

RECOMMENDATION: Approve Resolution 002-18 Adopting List of Qualified Brokers Authorized to Engage in Investment Transactions with The Woodlands Township.

Attachments Resolution No. 002-18 List of Qualified Brokers

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon projects to be submitted to Montgomery County for Federal Hazard Mitigation funding;

FISCAL IMPACT: N/A at this time.

BACKGROUND: The Montgomery County Office of Emergency Management files a Local Hazard Mitigation Risk Assessment Plan with The Texas State Office of Emergency Management every five years in order to be eligible for FEMA funding under the Federal Hazard Mitigation Grant Program.

In 2012, The Woodlands Township was included and allowed to submit Hazard Mitigation Action Plans that address local risks as determined by the plan elements. Montgomery County updated the plans in September of this year and again requested the Township review/revise and submit mitigation action plans to the county. Members of the fire department and community services held two meeting to review the 2012 submitted plans and identify any new mitigation action plans for 2017.

Attached is a list of the entities that participated within the county and also attached are the Hazard Mitigation Action Plans for The Township. Should the county receive any federal funding that specifically identifies the Township action plan, staff will brief the Board and will only proceed with Board approval.

At this time it is not required for an entity to have plans approved by governing bodies, but due to future changes that may occur on FEMA policies, staff requests the Board approve the Township’s Hazard Mitigation Action Plans submitted to Montgomery County Office of Emergency Management.

RECOMMENDATION: Approve Hazard Mitigation Action Plans submitted to Montgomery County Office of Emergency Management.

Attachments Exhibit A: Participating Entities Exhibit B: Mitigation Actions EXHIBIT A

Participating Entities

Conroe Cut and Shoot Magnolia Montgomery Oak Ridge Panorama Village Patton Village Roman Forest Shenandoah Splendora Stagecoach Woodloch Woodbranch The Woodlands Willis Montgomery County

EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Structural

Hazard(s) Addressed Dam Inspection and Repair

Project Description Incorporate routine inspections and repairs to dams

Responsible Department or Entity The Woodlands Township

Partners (if applicable) SJRA Cost Estimate $5,000,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life, homes, businesses, public facilities

Potential Funding Sources HMGP, PPDM, Emergency Operations Center Funding, HLS-USAI Timeframe (action implementation 60 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 1 1 1 0 9 I

1 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Adopting a public education program for drought tolerant plants

Hazard(s) Addressed Drought

The Township will develop a plan to require incorporating drought tolerant Project Description landscape design into all new Township and existing owned properties

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $10,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Property

Potential Funding Sources Local Budget Timeframe (action implementation 3 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 0 1 0 1 1 1 0 1 0 0 5 I

2 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Structural and Foundation Protection

Hazard(s) Addressed Expansive soils Install moisture sensing irrigation systems at all existing and future Township Project Description critical facilities. Systems automatically irrigate around structures to reduce the impact of shrinking and swelling soils during drought Responsible Department or Entity The Woodlands Township

Partners (if applicable) MUD’s Cost Estimate $325,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Structural foundations and cost of repairs

Potential Funding Sources HMGP and Local Budgets Timeframe (action implementation 36-48 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 0 1 1 1 9 I

3 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Installing Misting Stations

Hazard(s) Addressed Extreme Heat

The Township will install misting stations throughout the Township parks and Project Description property

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $200,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life and health

Potential Funding Sources HMGP Timeframe (action implementation 6-12 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 -1 1 1 1 1 1 1 1 1 8 I

4 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Emergency Services and Property Protection

Hazard(s) Addressed Flood, Hurricane/Tropical Storms, Wildfire

Purchase a small fireboat to be utilized on the waterway for rescue and structural Project Description exposure protection

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $450,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life, structure, businesses, infrastructure HMGP, PPDM, Emergency Operations Center Funding, HLS-UASI, Emergency Potential Funding Sources Operations Planning Hazard Mitigation Grant, Brazos Transit Authority Timeframe (action implementation 12-18 Months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 0 1 1 1

5 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Property Protection

Hazard(s) Addressed Hurricanes and Tropical Storms, Severe Thunderstorms, Tornado Purchase and install 500 Kw building generator and transfer switch for Emergency Project Description Training Center and utilize for county/local /private/emergency/utility vehicle staging. Responsible Department or Entity The Woodlands Township

Partners (if applicable) County and Private industry Cost Estimate $750,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human Life, Property

Potential Funding Sources HMGP, Emergency Operations Center Funding, HLS-UASI Timeframe (action implementation 6 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 -1 1 1 1 9 I

6 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Lightning and Fire Protection

Hazard(s) Addressed Severe Thunderstorms The Township will work with local jurisdictions to develop a program that offers Project Description reduced priced lightning rods an technical assistance for homeowners throughout the township Responsible Department or Entity The Woodlands Township

Partners (if applicable) All participating jurisdictions Cost Estimate $250,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Homes and residents that would be affected by lightning

Potential Funding Sources HMGP, FF&S Grants Timeframe (action implementation 12 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 0 1 1 1 9 I

7 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Emergency Services

Hazard(s) Addressed Hurricane/Tropical Storms, Winter Storms, Tornadoes, Severe Thunderstorms

Purchase two (2) mobile power generator to assist senior/assisted living centers Project Description and MUD’s

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $400,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life and property

Potential Funding Sources HMGP, PDM, HLS-UASI Timeframe (action implementation 2 Months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 1 0 1 1 1

8 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Property protection

Hazard(s) Addressed Flood

Project Description Implement draining improvement for Sawdust Park and Ride

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $1,000,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Flood damage to terminals, coaches, and vehicles

Potential Funding Sources HMGP, PPDM, HLS-UASI Timeframe (action implementation 48 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 0 1 1 0 1 1 0 1 0 0 5

9 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Structural Projects

Hazard(s) Addressed Floods, Hurricane and Tropical Storms, Wildfire

Raise pedestrian bridges that block drainage ways to prevent blockage and Project Description increase drainage flow.

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $300,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Property

Potential Funding Sources HMGP, PDM, HLS-UASI Timeframe (action implementation 24 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 0 1 1 1 1 1 1 1 1 1 0 8

10 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township “Ready, Set, Go” or similar program. Technical support for residents in order to Project Title reduce the risk of wildfire Hazard(s) Addressed Wildfire The Township and County will provide incentives and technical support for property owners to reduce underbrush throughout the county to properly cutback Project Description trees, upgrade fences, and replace landscape materials with nonflammable materials Responsible Department or Entity The Woodlands Township

Partners (if applicable) Private Cost Estimate $8,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Homes within the wild-urban interface and residents living within these areas.

Potential Funding Sources HMGP, Township Timeframe (action implementation 3 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 0 1 1 1 9 I

11 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Reducing underbrush for wildfire prevention

Hazard(s) Addressed Wildfire

The Township and county will work to reduce underbrush on identified wild urban Project Description interface areas through techniques such as skid steers and/or goats

Responsible Department or Entity The Woodlands Township, County, Forestry Service

Partners (if applicable) Private Partners Cost Estimate $2,500,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human Life, current and future buildings in wild-urban interface areas

Potential Funding Sources HMGP, Fire prevention and safety grants Timeframe (action implementation 12-24 Months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 0 1 1 1 9 I

12 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Emergency Services

Hazard(s) Addressed Hurricane, Tropical Storms, Tornado

Project Description Construct and integrate a safe room design within Township facilities

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Cost Estimate $2,000,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life, property, and infrastructure

Potential Funding Sources HMGP, PDM, HLS-UASI Timeframe (action implementation 6-12 Months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protection Techni cal Political legal mental Social Admin Champion Objectives Total Score 1 1 1 1 1 1 -1 1 0 1 8 I

13 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Property Protection

Hazard(s) Addressed Hurricanes and Tropical Storms, Severe Thunderstorms, Hail

Install hurricane shutters on newly acquired and existing Township property, to Project Description include City Hall.

Responsible Department or Entity The Woodlands Township

Description of Losses Avoided Property

Potential Funding Sources HMGP, PDM, HLS-UASI Timeframe (action implementation 12-18 Months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 -1 0 0 1 6 I

14 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Property Protection

Hazard(s) Addressed Flood, Hurricane/Tropical Storm, Wildfire

Project Description Conduct regional watershed study to determine flood mitigation opportunities

Responsible Department or Entity The Woodlands Township

Partners (if applicable) County, SJRA, MUD’s Cost Estimate $2,000,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life, homes, businesses, and infrastructure

Potential Funding Sources FEMA Timeframe (action implementation 24 months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 1 1 1 1 10 I

15 EXHIBIT B Mitigation Action Name of Jurisdiction The Woodlands Township Project Title Property Protection

Hazard(s) Addressed Wildfire

Purchase two (2) wildfire suppression vehicles with 4 wheel drive and pump and Project Description roll capability.

Responsible Department or Entity The Woodlands Township

Partners (if applicable) Forestry Service Cost Estimate $350,000 Cost-Benefit Ratio of proposed Less than 1:4 Equal to 1:4 Greater than 1:4 Mitigation Action (Circle One) Cost-benefit ratio Cost-benefit ratio Cost-benefit ratio

Description of Losses Avoided Human life and property

Potential Funding Sources HMGP, PDM, HLS-UASI Timeframe (action implementation 12months in months)

Answer 'Yes' or 'No' to following questions:

Yes No Does this action reduce effects of hazards on existing buildings?

Yes No Does this action reduce effects of hazards for new buildings, infrastructure, or future development?

Yes No Does mitigation action identify, analyze, and prioritize actions related to continued compliance with NFIP?

Priority Rating Rate the overall priority of this mitigation action. 1 is the highest priority rating, and 3 is the lowest priority rating.

Feasibility Analysis Rank each of the criteria with a -1, 0, or 1 using the following scale: • -1 = Ineffective or not feasible • 0 = Neutral • 1= Highly effective or feasible

Other Property Environ- local Community Life Safety Protect ion Techn i cal Political legal mental Social Admin Champion Objecti ve s Total Score 1 1 1 1 1 1 1 0 1 1 0 8 8

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon an update from the Glade Arts Foundation;

FISCAL IMPACT: $50,000

The Woodlands Township Board of Directors approved funding for Glade Arts Foundation during its 2018 budget process in August of 2017 and the related Service Agreement in December 2017.

BACKGROUND: GLADE ARTS FOUNDATION, a 501(c)(3) nonprofit organization has announced the opening of the first fine arts center in The Woodlands, Texas scheduled for April 2018. Representatives from the Gallery will address The Woodlands Township Board of Directors with an update on construction and plans for its Grand Opening.

Located at 2000 Woodlands Parkway, Glade Arts Foundation will unveil the museum exhibition spaces and educational and cultural community programs in the landmark building that housed the former Woodlands Information Center. The center’s backyard park by the pond will serve as a platform for public art installations and various large-scale, site-specific commissions. Officials of Glade Arts Foundation have stated they will introduce a cultural platform presenting collections ranging from Pablo Picasso to today’s most acclaimed artists.

The museum space will host thematic exhibitions of established and emerging artists, including a permanent curated collection of world-renowned artist David Adickes. Exhibitions will include fine art paintings, sculpture, photography, installations, performance and multimedia, and a special section highlighting visionary design and fashion.

As part of its contribution to Montgomery County’s cultural and historical legacy, Glade Arts Foundation will distinguish itself through educational programs for students of all ages and abilities, fine art scholarships and grants, dedicated exhibit halls for local and international artists, as well as through public engagement and support of art events and publications.

Glade Arts Foundation will serve as a collector of international art, cultural education and all-around innovation, continuing the rich activity of one of its most visible founders, gallerist and collector Dragos Tapu, who successfully established Glade Gallery, the first contemporary fine art gallery in The Woodlands in 2015.

About Glade Arts Foundation

Glade Arts Foundation – is a not for profit organization in The Woodlands, Texas that provides a unique fine art experience by delivering art education programs, community based public art projects along with a curated museum like exhibition center for local and international artists, as well as renowned art exhibits from acclaimed art collections.

Public programs – Designed to raise awareness of the arts as well as enhancing the cultural appreciation of art in our community. By providing: Rotational art exhibits from other foundations, collections and / or museums on display at the foundation Permanent art collection(s) developed overtime by local artists on display at the foundation Cultural and/or historical public art piece(s) or project(s) on display in Montgomery county / The Woodlands Township Support and sponsorship of community art festivals and exhibits Education programs – art programs are aimed at students of all levels as well as adults looking to enter into or continue their pursuit of art knowledge and training Art seminars series, field trips and educational training aimed at primary and secondary students as well as adults looking for continued art experience and exposure Artist led classes based on various art disciplines – conducted by resident artists as well as visiting guests Art cultural field trips to other fine art organizations/institutions/destinations Artist to artist collaboration sessions within our community for our community Art as it relates to Business Leadership’ seminars for the private sector Publications – The foundation will produce art books in conjunction with selected exhibitions, scholarly volumes on the permanent collection, and other program-related publications, audio works on CD, and multimedia works.

Artists in residence – The foundation will have a number of studios available for local artists to use on permanent basis to work and create artwork. The artists will be carefully selected by the staff of the foundation and the board to ensure that each artist fits the foundation’s goals for the educational and public programs

Glade Arts Foundation for the community Creating a unique, enriching and valuable art experience for the community via the opening of a premier art venue centrally located in The Woodlands, Texas Raising the profile, relevance and validity of fine art in The Woodlands, Texas as a desirable destination to visit in the area beyond Houston Curated museum-like exhibits through partnering with fine art associations and renowned art foundations across the globe Enriching the community through dedicated seminars hosted by acclaimed artists, art curators and important influencers in the fine art world Cultivating and inspiring long-term relationships with local and visiting artists by establishing a studio environment in which to work, collaborate and exhibit Attracting influential and inspiring creative people in The Woodlands, Texas community Creating a new and compelling quality of life proposition for potential residents and new businesses Inspiring our leaders of the future through art education made available to the entire school systems of Montgomery County Easily accessible for the entire regional population as well as domestic and international visitors via the George Bush airport and other major transportation hubs.

RECOMMENDATION: Receive the report from Glade Gallery representatives.

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a proposal to modify the Host Venue Sponsorship Agreement with Premier Soccer for the Copa Rayados Internacional Soccer Tournament (C-2016-0105);

FISCAL IMPACT: Per the terms of the Host Venue Sponsorship Agreement, The Woodlands Township has waived all athletic field rental fees and permit fees related to the venues. The field rental fees waived for the 2016 & 2017 tournaments would have equated to $23,705 if based on the rates established for approved local organizations; or would equate to $74,865 if based on the non-resident field rental rate. Based on the projected reduced need for fields for the 2018 proposal, the field rental rate would total $7,272.00.

In 2016, The Woodlands Convention and Visitors Bureau (CVB) Board of Directors approved a rebate program to assist in bringing the soccer tournament to The Woodlands. The Hotel Rebate program provides Premier Soccer Services (PSS) a 25% rebate of the hotel tax generated by hotel rooms in The Woodlands Township sold for the event. The rebate is based on the actualized hotel occupancy tax generated for the Township which is 9% of the room rate.

The 2016 tournament attracted 202 teams: 10 local teams, 84 from the Houston area, 73 from around the country and 35 teams from Mexico. The teams booked 6 of the 14 hotels within the Township for the four day tournament totaling 483 room nights. An additional 3,108 room nights were booked outside the Township. CVB rebated PSS $1,313.37 for the 2016 hotel rooms.

The 2017 tournament attracted 192 teams: 14 local teams, 90 from the Houston area, 43 from around the country, 1 from Canada and 1 from the Netherlands and 43 teams from Mexico. The teams booked 6 of the 14 hotels within the Township totaling 440 room nights. Room nights booked outside the Township were 3,028. CVB rebated PSS $900.50 for the 2017 event.

Per the documentation provided by PSS to CVB in their original proposal in 2016, the tournament could have significant economic impact on The Woodlands Township. The National Association of Sports Commissions (NASC) Economic Impact Calculator estimates that the tournament generated $6,344,946 in direct spending by event spectators at the 2015 tournament hosted in San Antonio which hosted over 200 teams.

For 2018, PSS has proposed reducing the size of the tournament. As the local clubs are required to pay an established rate for field use and host tournaments of similar size as the PSS proposed 2018 tournament model, the Board may consider establishing a field use rate/fee for PSS for the 2018 tournament. Based on the projected reduced need for fields for the 2018 proposal, the field rental rate would total $7,272.00. BACKGROUND: In March 2016, The Woodlands Township Board of Directors approved a Host Venue Sponsorship Agreement with Premier Soccer Services, LLC (PSS) to host the Copa Rayados International Soccer Tournament for 3 years, 2016, 2017 & 2018. (Attachment A). Premier Soccer Services had hosted the tournament in San Antonio but moved to The Woodlands due to the all-weather turf fields at the sports complexes to limit the potential for tournament cancelations due to bad / rainy weather. The tournament is held around Thanksgiving each year, which is a typically a slow use period of the Township's sport complexes and a slow time for local hotels.

PSS has produced the event the past two years and recently submitted proposed changes for the 2018 tournament (Attachment B). The proposal indicates the tournament " is not financially viable due to the required resources required." PSS is requesting to reduce the number of teams from 160-200 teams per the current agreement to 80 teams and make the event a more exclusive tournament and to reduce the number of soccer fields required to produce the tournament.

The CVB Board of Directors was scheduled to consider the PPS proposal at its February 14, 2018 meeting (Attachment C). After discussions, the CVB Board tabled its decision pending the outcome of the Township Board's decision on this matter.

While the 2016 Copa Rayados Internacional Soccer Tournament attracted the most number of teams over the longest number of days that has been hosted in the community to date, all other similar tournaments produced by local non-profit clubs and for-profit organizations have paid to use the sports fields including Rush/Dynamo Dash Youth Soccer, Woodlands Rugby and the Lacrosse Club.

Over the course of a year, the following events are produced in the community (partial listing):

Non Profit Clubs: Memorial Day Classic- Dynamo Dash 5v5 Tournament one day tournament -100 teams - 30% local, 70% out of town Houston Youth Cup- Dynamo Dash three day tournament - 125 teams - 30% local, 70% out of town Winterblast- Dynamo Dash 3v3 Tournament- two day tournament - 250 teams - 25% local, 75% out of town Houston Dash Premier Cup - two day tournament - 80 teams - 50% local, 50% out of town Nike South Cross County - 2,500 participants two days - 20% local, 80% out of town Nike Team Nationals Cross Country -1750 participants two days -10% local, 90% out of town Kilt Cup Soccer Tourney- 30 teams - 3 days - 5% local, 95% out of town Cleats and Cavs Tourney-15 teams - 3 days - 5% local, 95% out of town JV Highlander Cup (soccer)- 10 teams - 2 days - 10% local, 90% out of town Friday Night Lights 2500 participants - 1 day - 90% local; 10% of out town Come and Take It (Rugby) - 40 teams - 2,400 participants - 25% local, 75% out of town HS Rugby - 5 teams, 4 out of town Boys HS Lacrosse - 8 teams, 6 out of town teams Girls HS Lacrosse - 4 teams, 2 out of town teams Boys and Girls JH Lacrosse - 5 teams, 3 out of town 7 for 7 Lacrosse - 80 teams - 10 teams out of town Mudslinger HS Boys Lacrosse Playday - 20 teams - 100% local-Houston area TCAL State Soccer Tournament - 20 teams - 3 days - 60% local, 40% out of town Shootout for Soldiers- 48 teams- 3 days 80% local, 10% out of town For Profit organizations: 7v7 flag football tourney - 100+ teams - 3 days 95% out of town Super 7’s (lacrosse) - 30 teams - 2 days 50% local, 50% out of town As the local clubs are paying an established rate for field use and host tournaments of similar size as the PSS proposed 2018 tournament model, the Board may consider establishing a rate/fee for PSS for the 2018 tournament. Based on the projected reduced need for fields for the 2018 proposal, the field rental rate would total $7,272.00.

CONSIDERATIONS When the Host Venue Agreement was approved in 2016, it contained the following benefits for the Township and CVB. For the CVB, there was a promise of added room nights during a slow time of the year for Township hotels. Although there has been an increase in room nights as a result of the tournament, the additional room nights booked in The Woodlands as a result of the tournament have been less than projected. For the Township, the organizer agreed to bring approximately 160 to 200 teams into the area. The net benefit to the Township is the increased spending that occurs from tournament teams and visitors which we believe has resulted in an increase in sales tax revenues for the Township. The Township host venue incentive to the tournament was a waiver of field use, fields which amounted to a savings for the organizer of over $12,000 per year in 2016 and 2017. The proposed change in the agreement in 2018, as submitted by the organizer, would significantly reduce the number of tournament teams for 2018 and this reduction in participation is expected to have a negative impact on the amount of sales tax generated by this event.

The Copa Rayados tournament with approximately 200 teams, is larger than most tournaments sponsored in The Woodlands by non profit clubs and profit clubs. The Township benefit provided as part if the host venue agreement is appropriate for this larger scale event which was negotiated in the 2016 agreement. A Township incentive may not be appropriate for the proposed 80 team tournament.

RECOMMENDATION: Recommend that the May 2016, Host Venue Sponsorship Agreement between Premier Soccer Services, The Woodlands Township and The Woodlands Convention & Visitors Bureau be continued as originally agreed by the parties through the original contract term of 2018 and that consideration of the proposed reduction in tournament teams be evaluated in future agreements.

Attachments Attachment A - Host Venue Sponsorship Agreement PSS Copa Rayados Attachment B - PSS Proposed changes for 2018 Copa Raydos Attachment C - CVB Executive Summary and Copa Rayados Annual Reports

Copa Rayados Internacional proposed changes for 2018

Current Situation: The tournament is in current form is a very successful international event in terms of sporting competitiveness, profile in the soccer community (both in USA and Mexico), and growth of geographic diversity. Over the last 2 years, we’ve had 80 teams from Mexico plus Canada and The Netherlands. Domestically, we’ve had teams from: California, Oregon, Washington, Illinois, Pennsylvania, Kansas, Florida, Georgia, and Maryland. The tournament is the 1 of only 2 tournaments in Texas (Dallas Cup is the other) that is approved for US Soccer Development Academy teams to participate in.

Our survey responses and interest, both domestically and internationally, has grown each year including the opinions of The Woodlands as a host location. The partnered pro club, CF Monterrey Rayados, and local partner, Dynamo Dash Youth Soccer Club, are supportive and value the event.

Negatively, it is not a financially viable event due to the required resources required.

Proposed 2018 Tournament: Wednesday-Sunday November 21-25, 2018

Streamline the tournament structure to maximize the quality / profile of the tournament while lowering resource needs to a manageable level.

1) 80 team Tournament: a. More exclusive tournament b. Use of Bear Branch and Gosling only • Alden Bridge TURF Fields on standby for Fri-Sun in case of reschedules (though potentially not necessary) • Will lower usage of grass fields c. Schedule spaced out more for better warm-up time and smoother traffic flow d. Under 11 to Under 15 only • Strongest levels of competition with international and US Soccer DA teams • Highest interest levels for traveling teams • Lower % of possible behavior problems, on and off field, by limiting the older age groups • Eliminates the Under 9 and Under 10 age groups that have fewer traveling teams e. 28 International / Mexican teams • Includes 5 CF Monterrey Rayados teams • Includes 3 other LigaMX Mexican teams f. 32 out of town American teams • Includes 4 MLS teams g. Maximum 20 Houston area teams • Includes 1 per age group for Dynamo-Dash Youth Soccer Club

2) All teams start play on Wednesday with Tuesday night registration a. Creates 5 night stay package for all traveling teams

3) Tournament can directly book 150 rooms in The Woodlands (750 RN) if still competitively priced – a. Fairfield, Courtyard, Hilton Garden Inn, Residence Inn

4) Limit outside The Woodlands hotel to 1 hotel option, Hilton North by the airport (needed for pro club academies due to pricing ($84 inc. breakfast) and banquet facilities) a. Assuming enough hotel inventory competitively priced, can provide The Woodlands hotels as the inventory available for the traveling 32 American teams. As the tournament becomes more exclusive, it becomes easier to mandate requirements for attending teams.

The goal would be for a more exclusive event that matches the demographics of traveling teams more closely with the image of The Woodlands as a high-end destination in the metro area. While the new structure would see an overall decrease in the number of teams, the number of traveling teams would drop substantially less (90 teams to 60 teams), which would be augmented with an increase of 5-night stays and The Woodlands hotels. The net result should be a benefit for all.

We would need the same, continued support from The Woodlands for the event to be able to be viable in this new structure for 2018.

Thank you for your consideration.

Scott Spencer Nicolas Martellotto 1-205-370-4427 Academy Executive Director [email protected] CF Monterrey Rayados Premier Soccer Services [email protected]

CVB Regular Board Meeting Meeting Date: 02/14/2018

Information SUBJECT MATTER: Receive, consider and act upon the Copa Rayados Internacional Soccer Tournament 2018 Update;

BACKGROUND: In 2016, The Woodlands Township and The Woodlands Convention and Visitors Bureau successfully enticed the Copa Rayados Internacional Soccer Tournament to relocate from the San Antonio, TX area to The Woodlands. The soccer tournament was contracted to bring in between 160-200 soccer teams over the Thanksgiving week for a 3-year agreement beginning in 2016 through 2018.

March 16, 2016, The Woodlands CVB Board of Directors approved a rebate program to assist in bringing the soccer tournament to The Woodlands. The Hotel Rebate program provides the tournament organizer, Premier Soccer Services, a 25% rebate of the hotel tax generated in The Woodlands Township by hotel rooms sold for the event. The rebate is based on the actualized hotel occupancy tax generated for The Township; tax is 9% of the room rate. Along with the rebate program, The Woodlands Township offers the organizer complimentary use of Bear Branch Fields, Gosling Sports Complex, and Alden Bridge fields, based on the expected economic impact and hotel occupancy tax of this tournament.

According to Premier Soccer Services, 483 hotel room nights actualized within The Woodlands Township in 2016 compared to 3,108 hotel rooms utilized for the tournament outside of The Woodlands boundaries. Six (6) of the 14 hotels within The Woodlands hosted traveling teams and family members participating in the tournament. The tournament consisted of 202 teams: 10 local, 84 Houston area teams, and 73 from outside the Houston Metro Area and 35 from Mexico. Teams were required to secure sleeping rooms through Visit Houston’s Passkey Reservation System. The Woodlands CVB paid $1,313.37 paid Premier Soccer Services for the 2016 hotel rooms utilized for the tournament per the approved agreement.

In the 2017, report provided by Premier Soccer Services, 440 room nights utilized within The Woodlands hotels compared to 3,028 verified rooms booked outside of The Woodlands boundaries. Of the 14 hotel properties within The Woodlands, 6 properties hosted traveling teams participating in the tournament. The 2017 tournament consisted of 192 teams: 14 local, 1 from the Netherlands, 1 from Canada, 43 from Mexico, 43 from outside the Houston Metro Area, and 90 Houston area teams. Teams were required to secure all sleeping rooms through the Visit Houston Passkey Reservation System in 2016 and 2017. The Passkey System affords Premier Soccer Services the authority to choose hotels included for tournament needs and can then dictate participating teams to select from these properties. A payment of $900.50 is due from The Woodlands CVB to Premier Soccer Services for the 2017 hotel rooms utilized in the tournament per the approved agreement and upon receipt of invoice.

As part of the group servicing in 2016, The Woodlands CVB staff purchased, designed, and created attendee badges for all Copa participants. Along with these badges, the participants were able to access a “show your badge” restaurant discount program at participating restaurants around The Woodlands. Additionally, the CVB staff designed a landing page on the Visit The Woodlands website specifically for the Copa Rayados attendees. Premier Soccer Services distributed a survey post tournament and received supportive and positive feedback regarding The Woodlands being a great location for this tournament.

During the post 2017 tournament meeting, Premiere Soccer Services proposed tournament structure changes for the 2018 tournament. Premier Soccer Services propose that although the tournament is very successful that it is not a financially viable event due to the extensive operating costs and limited resources. It is propose to cut the amount of participating teams from 160-200 teams to 80 teams with plans to only utilize the Bear Branch Fields and the Gosling Sports Complex; thus not utilizing Alden Bridge fields as they did in 2016 and 2017. Premiere Soccer Services propose to ensure a 5 night stay package for all traveling teams with commitment to directly book 150 room nights within The Woodlands (750 total). Premiere Soccer Services propose to limit the hotels from outside The Woodlands to only one (Hilton North).

RECOMMENDATION Per the extensive discussion and guidance from the Convention Development Advisory Committee, staff requests Board to allow the proposed changes under a new contract stating that all room nights associated with Copa Rayados Internacional Soccer Tournament must be within The Woodlands Township with a minimum of 800 room nights. If other hotels are utilized for the tournament attendees or the minimum amount of rooms are not met, Premier Soccer Services would be required to pay regular prices for the field usage of the tournament and forfeit all rebate dollars.

Next steps To be determined by the Board.

Attachments 2016 Copa Report 2017 Copa Report Proposed 2018 Changes Copa Agreement

Copa Rayados Internacional 2017 The Woodlands Report-

Premier Soccer Services, managing company, and CF Monterrey Rayados, hosting club/ academy believe overall that this tournament has been a success with very positive feedback and would like to continue the tournament into 2018. Below is reporting on the 2017 event as well as thoughts for improvements for 2018.

Scott Spencer Nicolas Martellotto 1-205-370-4427 Academy Executive Director [email protected] CF Monterrey Rayados Premier Soccer Services [email protected]

The Woodlands Exposure:

Website: www.coparayados.com and links About The Woodlands

Electronic Marketing: approximately 1,400,000 marketing emails with a demographic of: Texas: 10% United States outside of Texas: 75% Mexico: 10% LatinAmerica outside of Mexico: 5%

Survey Overview:

We received feedback from 70% of the teams from Mexico and 25% of the teams from the USA. Overall, it was very positive feedback with all responding surveys resulting in either ‘YES’ or ‘MAYBE’ for returning in 2018 with zero ‘NO’ responses.

Survey Questions:

How would you rate your overall experience during the Copa Rayados Internacional? 1-10 (10 being highest) How would you rate the facilities in The Woodlands? 1-10 Did you shop and eat in The Woodlands? How was your experience? How was the competition in the tournament? 1-10 Would you return to the tournament in 2017? Approximately, how much money did you spend daily, on meals, shopping, gas, misc?

Survey Results:

American Based teams:

How would you rate your overall experience during the Copa Rayados Internacional? 9.25

How would you rate the facilities in The Woodlands? 9.75

Did you shop and eat in The Woodlands? How was your experience? YES, 9.75 How was the competition in the tournament? 9.70

Would you return to the tournament in 2018? 80% yes, 20% maybe, 0% no

Approximately, how much money did you spend daily, on meals, shopping, gas, misc? on a per person basis: average of $65

Survey Results:

Mexico Based teams:

How would you rate your overall experience during the Copa Rayados Internacional? 9.75

How would you rate the facilities in The Woodlands? 9.90

Did you shop and eat in The Woodlands? How was your experience? YES, 10.00

How was the competition in the tournament? 9.75

Would you return to the tournament in 2017? 90% yes, 10% maybe, 0% no

Approximately, how much money did you spend daily, on meals, shopping, gas, misc? on a per person basis: average of $70

General Survey Summary and Comments:

Excellent playing facilities Excellent organization of tournament Excellent competition Refereeing could improve Like The Woodlands considerably but found it expensive Metro Houston area teams didn’t like playing on Thanksgiving day. 2017 Copa Rayados Internacional Results: 15 Champions: 6 from Mexico 6 from Houston 2 from Dallas 1 from Ohio

Copa Rayados Internacional 2017

Division Champion Finalist

Under 9 Boys Blue Soccer Centro CR09 North Texas United FC 09B Eligio

Under 10 Blue Houston Texans 08 PA Houston Dynamo Academy 2008

Under 11 Blue Houston Texans 07 PA Rise SC 07B Elite II SW

Under 12 Blue Solar U12 USSDA Team 1 FC Dallas U12 USSDA

Under 11/12 White Albion 06/07 Advanced Paris FC 2006

Under 13 Supergroup CF Monterrey Rayados 05 Cincinnati United Premier

Under 13 Blue Chivas San Pedro 2005 FB Prepa Tec MTY 2005

Under 14 Supergroup CF Monterrey Rayados 04 GPS MA Boys 2004

Under 14 Blue Rise SC 04B Elite I KP Elite B04

Under 15 Supergroup Chivas Guadalajara 03 LigaMX CF Monterrey Rayados 03 LigaMX

Under 15 Blue Cincinnati United, CUP B03 Gold FB Prepa Tec MTY 2003

Under 16 Blue Club Division 02B Prepa Tec MTY 2002

Under 15/ 16 White Diablos Tesistan Inter Jurica

Under 17 Blue Club America Gold 01B SugarLand Arsenal White 01B

Under 19 Blue Prepa Tec MTY 2000/1999 Rise soccer club Elite I 99B SW

Participation of teams: 192 teams in final participation numbers

14 local The Woodlands teams: Houston Dynamo Dash Youth and 1 Milan team 1 Team from Netherlands 1 Team from Canada 43 teams from Mexico

43 American teams from outside of Metro area Texas, Massachusetts, Ohio, Illinois, Kansas, Utah, Georgia, Maryland

90 Houston area teams

Total Attendees: 10,000, referees, players, coaching staff, event staff, parents, friends, family

NOTE: 1st time for tournament: 3 teams denied US Entry VISAs to participate: 1 from Nigeria 2 from Mexico

The Woodlands Hotels: Roomnights verified

Best Western Plus The Woodlands: 0: 35 rooms were moved to different hotel as hotel refused to honor contract and book through the PASSKEY reservation system: 160 RN were moved

Candlewoods Suites: 0: 30 rooms were booked but refused to honor contract that included breakfast so 135 RN were moved

Embassy Suites The Woodlands at Hughes Landing : 39

Fairfield Inn and Suites The Woodlands: 181

Hilton Garden Inn The Woodlands: 82

Hyatt Place The Woodlands: 35

Drury The Woodlands: 31

Residence Inn – Market Street: 8

Courtyard Marriott The Woodlands: 64

TOTAL: 440 (originally with Best Western and Candlewood= 735)

Other Hotels: Roomnights verified Courtyard Houston North Shenandoah:149 Doubletree Airport: 348 Fairfield Inn Houston North Spring: 92 Hampton Inn North Houston Spring: 60 Hilton Garden Inn Willowbrook: 201 Hilton Houston North: 726 Holiday Inn Express North Houston -Spring: 153 Homewood Suites The Woodlands: 77 Houston Marriott North: 290 Hyatt Place – IAH : 56 La Quinta Inn and Suites The Woodlands: 59 Springhill Suites Airport: 343

OVERALL TOTAL of Verified rooms: 3028

Proposed 2018 Tournament: Wednesday-Sunday November 21-25, 2018

1) 80 team Tournament: a. More exclusive tournament b. Use of Bear Branch and Gosling only • Alden Bridge TURF Fields on standby for Fri-Sun in case of reschedules c. Scheduled spaced out more for better warm-up time and smoother traffic flow d. Under 11 to Under 15 only e. 28 International / Mexican teams • Includes 5 CF Monterrey Rayados teams • Includes 3 other LigaMX Mexican teams f. 32 out of town American teams • Includes 4 MLS teams g. 20 Houston area teams • Includes 1 per age group for Dynamo-Dash Youth Soccer Club 2) All teams start play on Wednesday with Tuesday night registration a. Creates 5 night stay package for all 3) I can book directly 150 rooms in The Woodlands (750 RN) if still competitively priced – a. Fairfield, Courtyard, Hilton Garden Inn, Residence Inn 4) Limit outside The Woodlands hotel to Hilton North by the airport (needed for pro club academies)

Copa Rayados Internacional 2016 The Woodlands Report- FINAL

Premier Soccer Services, managing company, and CF Monterrey Rayados, hosting club/ academy believe overall that this tournament has been a success with very positive feedback and would like to continue the tournament into 2017 and 2018. Below is reporting on the 2016 event as well as thoughts for improvements for 2017.

Scott Spencer Nicolas Martellotto 1-205-370-4427 Academy Executive Director [email protected] CF Monterrey Rayados Premier Soccer Services [email protected]

The Woodlands Exposure:

Website: www.coparayados.com and http://www.coparayados.com/aboutthewoodlands/index_E.html?1481039417

Electronic Marketing: approximately 1,000,000 marketing emails with a demographic of: Texas: 10% United States outside of Texas: 75% Mexico: 10% LatinAmerica outside of Mexico: 5%

Survey Overview:

We received feedback from 90% of the teams from Mexico and 30% of the teams from the USA. Overall, it was very positive feedback with all responding surveys resulting in either ‘YES’ or ‘MAYBE’ for returning in 2017 with zero ‘NO’ responses.

Survey Questions:

How would you rate your overall experience during the Copa Rayados Internacional? 1-10 (10 being highest) How would you rate the facilities in The Woodlands? 1-10 Did you shop and eat in The Woodlands? How was your experience? How was the competition in the tournament? 1-10 Did you attend the NASA Space Center event? If so, how was the event? Would you return to the tournament in 2017? Approximately, how much money did you spend daily, on meals, shopping, gas, misc?

Survey Results:

American Based teams:

How would you rate your overall experience during the Copa Rayados Internacional? 9.45

How would you rate the facilities in The Woodlands? 9.65

Did you shop and eat in The Woodlands? How was your experience? YES, 10.00 How was the competition in the tournament? 9.80

Did you attend the NASA Space Center event? If so, how was the event? 50/50 attendance. Generally found that the Space Center needed more activities and interaction, many were disappointed and found the drive to be long.

Would you return to the tournament in 2017? 85% yes, 15% maybe, 0% no

Approximately, how much money did you spend daily, on meals, shopping, gas, misc? on a per person basis: average of $65

Survey Results:

Mexico Based teams:

How would you rate your overall experience during the Copa Rayados Internacional? 9.62

How would you rate the facilities in The Woodlands? 9.92

Did you shop and eat in The Woodlands? How was your experience? YES, 10.00

How was the competition in the tournament? 9.69

Did you attend the NASA Space Center event? If so, how was the event? 85% attendance. Generally found that the Space Center needed more activities and interaction, many were disappointed in comparison to Seaworld in San Antonio from past years.

Would you return to the tournament in 2017? 95% yes, 5% maybe, 0% no

Approximately, how much money did you spend daily, on meals, shopping, gas, misc? on a per person basis: average of $61

General Survey Summary and Comments:

Excellent playing facilities Excellent organization of tournament Excellent competition Refereeing could improve Preferred Metro Houston to Metro San Antonio (from past years) considerably Like The Woodlands considerably but found it expensive Found the NASA Space Center event underwhelming Metro Houston area teams didn’t like playing on Thanksgiving day. 2016 Copa Rayados Internacional Results: 19 Champions: 11 from Mexico 3 from Houston (1 Texas Rush team finalists) 2 from Dallas 1 from California 1 from El Paso 1 from Rio Grande Valley Copa Rayados Internacional 2016

Division Champion Finalist

Under 9 Boys Blue Houston Dynamo CDP Houston Texans 08 PA Elite

Under 10 Blue Houston Dynamo Academy MX Garland Tigres Academy 2007 Gold

Under 10 White Rayados Concordia Houstonians FC 08

Under 11 Blue FC Dallas 06B Red Texas Rush 06B

Under 11 White WF Selecto Waller Tigres u11

Under 12 Blue Houston Dynamo Academy 2005 Houston Dynamo CDP 05

Under 12 White TOROS FC – CEPROFFA Escuela Oficial Rayados Innova EG Sp

Under 13 Blue CF Monterrey Rayados Texans 04 USSDA Red

Under 13 White FB Prepa Tec Mty 04 Escuela Oficial Rayados San Nicolas

Under 14 Blue CF Monterrey Rayados FC Cosmos 03

Under 14 White INTERNATIONAL FC 03 Houston Express 03b Navy

Under 15 Supergroup Chivas Guadalajara Santos Laguna

Under 15 Blue Houston Express 02B Navy Tuzos Illinois Soccer Club

Under 15 White FB Prepa Tec Mty 02 INTERNATIONAL FC 02

Under 16 Blue San Diego Surf 2001 CF Monterrey Rayados 01

Under 16 White FB Prepa Tec MTY Liverpool Fc America

Under 17 Blue Prepa Tec MTY Azul Dallas Texans 00 Boys South

Under 17 White Superior Aztecas 00B Sugar Land Atletico

Under 19 Blue Houston Dynamo Academy MX Dynamo CDP vida/Stars 99/98

Participation of teams: 202 teams in final participation numbers

10 local The Woodlands teams: Texas Rush and 1 Milan team

35 teams from Mexico

73 teams from outside of Metro area:

Texas, Florida, California, Illinois, Oklahoma, Washington

84 Houston area teams

Total Attendees: 10,000, referees, players, coaching staff, event staff, parents, friends, family

With 108 traveling teams and the average length of stay of 4.25 nights, this should produce of a total over 4000 roomnights. Thus, we are only capturing a %

The Woodlands Hotels: Roomnights verified

Best Western Plus The Woodlands: 30

Embassy Suites The Woodlands at Hughes Landing : 25

Fairfield Inn and Suites The Woodlands: 209 (4 booked separately by Scott Spencer)

Hilton Garden Inn The Woodlands: 4 (booked separately by Scott Spencer)

Hyatt Place The Woodlands: 65

The Woodlands Resort and Conference Center: 150

TOTAL: 483

Other Hotels: Roomnights verified

Courtyard Houston North Shenandoah: 28

Econolodge Shenandoah: 40

Fairfield Inn Houston North Spring: 61

Hampton Inn North Houston Spring: 111

Hampton Inn The Woodlands: 25 (booked separately by Scott Spencer) Hilton Garden Inn Willowbrook: 55

Hilton Houston North: 410

Holiday Inn Express The Woodlands: 64

Homewood Suites The Woodlands: 73

Houston Marriott North: 351

Hyatt Regency North Houston: 318

La Quinta Inn and Suites The Woodlands: 214

Sheraton North Houston: 359

Springhill Suites I45: 41

Springhill Suites Airport: 92

Townplace Suites North/ Shenandoah: 64

Wingate IAH: 235

Sleep Inn – IAH EAST: 8

Super 8 I45: 74

Quality Inn – IAH West: 10

OVERALL TOTAL of Verified rooms: 3108

Hotel Items to address for 2017:

1) Pricepoints 2) International teams’ group packages through the tournament a. If I had an $89 rate (no rebate or fees), I can block these groups here equaling 1000-1500 RNs 3) Qualifying teams group packages through the tournament a. If I had an $89 rate (no rebate or fees), I can block these groups here equaling 250+ RNs 4) Remaining traveling teams thru Passkey: most teams were booking $99-109 rates with some taking $119 but not many. 5) Tournament Block of rooms – if competitive – can be booked through TW hotels a. The Hampton TW: I booked 25 RN online for staff rooms that were an average rate of $72 (no rebate or fees) b. The Fairfield dropped their rate to $77 (no rebate or fees) c. If I had these rates, I could block 500 roomnights or more

2017 Tournament: Wednesday November 22-26, 2017

1) Creating 3-4 Qualifying tournaments during the 2017 to drive marketing and publicity in Texas for the tournament: Houston, Dallas, and San Antonio/San Marcos/ Austin. We can include a marketing plan for The Woodlands – sub-titled – “The road to The Woodlands” if TWCVB is interested. 2) Would like to work towards the feasibility of creating a tournament event/ ceremony in The Woodlands shopping area to replace the NASA Space Center event. This could be a short ceremony / video and then shopping / interactive activities/ promo give-a-aways a. Location: Pavilion, inside the Mall, other? b. Would have limited budget for added expenses of event but could create programming to drive shopping and numbers to area – likely 2000+ 3) Utilize team package pricing for international teams so tournament controls housing options for team group then only attending parents would utilize PASSKEY to limit the loss of capturing rooms. 4) Utilize team package pricing for team winners from qualifying events so tournament controls housing options for team group then only attending parents would utilize PASSKEY to limit the loss of capturing rooms. 5) Continue PASSKEY system for other traveling teams from USA. 6) Lower total number of teams to the 160-170 range while maintaining out of town teams in order to: a. Optimize tournament operations better at the 3 TW facilities b. Elevate the level of teams participating – in both on field quality but also off field policy adherence c. Increases value of qualifying tournaments as more difficult to be accepted to tournament d. Reinstate national marketing if budgeting allow to gain greater variation of teams from across USA 7) Ban Dallas Tigres and Mexico FC (Dallas area) teams for code of conduct issues from past tournaments. 8) CF Monterrey Rayados, hosting club, to pursue greater sponsorship opportunities in addition to PUMA and GATORADE to balance budget. 2016 would have been a net negative without club infusion of funds. 9) Work with PUMA Mexico, PUMA USA, and CF Monterrey to invite high profile European pro clubs if funds allow. 10) Create an inauguration match on the Wednesday night with a high profile Supergroup match at either Bear Branch or Gosling.

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a report on The Woodlands Road Utility District #1 (as requested by Director Rieser);

FISCAL IMPACT: Not applicable.

BACKGROUND: In 2014, The Woodlands Road Utility District #1 (WRUD) determined that it would increase the number of directors on the WRUD Board to include a director appointed by the governing body of the County (Montgomery County) and a director appointed by The Woodlands Township based on conditions as contained in the Amended and Restated WRUD resolution dated August 25, 2014 (Attachment A).

At the April 20, 2017, Board of Directors meeting, the Board appointed Director Bruce Rieser to serve as a Director on the The Woodlands Road Utility District #1 (WRUD). Director Rieser has requested an opportunity to report on WRUD actions.

RECOMMENDATION: Receive and accept the report.

Attachments Attachment A - Amended and Restated Resolution WRUD AMENDED AND RESTATED RESOLUTION PROVIDING FOR THE INCREASE OF THE NUMBER OF MEMBERS OF THE BOARD OF DIRECTORS OF THE WOODLANDS ROAD UTILITY DISTRICT NO. 1; PROVIDING EFFECTIVE DATES AND AN EXPIRATION DATE; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT

WHEREAS, The Woodlands Road Utility District No. I (the "District") was heretofore created and organized pursuant to Chapter 816, Acts of the 72"4 Texas Legislature, Regular Session, 1991,as amended (the "Act"); and

WHEREAS, pursuant to Chapter 1307, Acts of the 83'exas Legislature, Regular Session, 2013, the Act was amended to permit the Board of Directors (the "Board") of the District, on its own motion and by written resolution, to from time to time increase the number of directors on the Board to include a director appointed by the governing body of one or more political subdivisions, other than a school district or a municipality, the boundaries of which overlap more than 90'zo of the territory of the District; and

WHEREAS, among the overlapping political subdivisions eligible for consideration to make such appointments, Montgomery County (the "County" ) and The Woodlands Township (the "Township" ) are taxing units with generally elected governing bodies and with signiticant investments of public funds and continuing interests in the public roads and transportation systems and needs of the area of the District; and

WHEREAS, the Board has determined it to be feasible, necessary and appropriate to increase the number of directors on the Board to include a director appointed by the governing body of the County and a director appointed by the Township; Now, therefore,

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE WOODLANDS ROAD UTILITY DISTRICT NO. 1, THAT:

Section I: Effective upon the timely (i) appointment by the governing body of the County and (ii) qualification and execution of the required oath, bond and qualification statement of such appointee, the number of members of the Board shall be increased by one (I) director, and such appointee shall commence serving an initial term of office ending on the date of the second regular election for elected members of the Board following such appointment. At the end of such initial term of office and thereafter at the end of each two (2) year regular term of office, such appointee shall be deemed appointed for an additional term of office unless the governing body of the County appoints a successor director to serve such term no later than thirty (30) days prior to the date of the regular election for elected members of the Board. A vacancy on the Board caused by the death, incapacitation, disqualification or resignation of a director appointed by the governing body of the County shall be filled for the unexpired term by appointment of the governing body of the County.

Section 2: Effective upon the timely (i) appointment by the governing body of the Township and (ii) qualification and execution of the required oath, bond and qualification statement of such appointee, the number of members of the Board shall be increased by one (1) director, and such appointee shall commence serving an initial term of office ending on the date of the first regular election for elected members of the Board following such appointment, or until a successor to such appointed director has been duly appointed and qualified, whichever is later. At the end of such initial term of office and thereafier at the end of each two (2) year regular term of office, such appointee shall be deemed appointed for an additional term of oflice unless the governing body of the Township appoints a successor director to serve such term no later than thirty (30) days prior to the date of the regular election for elected members of the Board. A vacancy on the Board caused by the death, incapacitation, disqualification or resignation of a director appointed by the governing body of the Township shall be filled for the unexpired term by appointment of the governing body of the Township.

Section 3: Upon the timely appointment and qualification of one or both of such additional directors, the number of members of the Board shall be increased to six (6) or seven (7), as appropriate, and the number of directors necessary to constitute a quorum of the Board or to adopt any motion or measure shall be four (4).

Section 4: Any such appointed director shall serve without compensation and shall take and perform the constitutional oath of office to faithfully perform the duties of office of a director of the District and shall furnish a bond and qualification statement in the same manner as an elected director.

Section 5: If, on or before February 1, 2015, (i) appointment is not duly made to a director position authorized hereby, or (ii) upon such appointment, the appointee does not qualify for office, as provided herein, the provisions hereof authorizing such appointment shall expire and be of no further force and effect.

Secfion 6: The resolution of the Board passed and approved on June 30, 2014, relating to the increase in the number of directors on the Board is hereby amended and restated in its entirety by the provisions hereof.

PASSED AND APPROVED this 25 day of August, 2014

Chahman, Board of Directors ATTEST:

Secretary, Board oPirectors

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Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon reconsideration of the November 29, 2017 meeting minutes;

FISCAL IMPACT: N/A

BACKGROUND: At the conclusion of the January 18, 2018 Board meeting, Director Stromatt requested that the Board reconsider the minutes from the November 29, 2017 Township Board of Directors meeting.

At the January 24, 2018 Board meeting, staff provided an overview of the minutes from the November 29, 2017 Board of Directors meeting, which had inadvertently omitted the votes from Director Carol Stromatt due to an automated “roll call” feature. Ms. Dempsey shared that these minutes were amended to include Director Stromatt’s votes on all agenda items that took place after the Oath of Office was administered to newly elected Directors on Regular Agenda Item #6, and that these minutes also reflected the correct officer titles for Board members, following the officer election (Regular Agenda Item #7). Ms. Dempsey provided the Board with copies of the amended minutes for their review.

Following the staff presentation, Chairman Bunch requested an additional amendment to the minutes from the November 29, 2017 Board meeting. This additional amendment was requested for Regular Agenda Item #17, “Receive, consider, and act upon interviews of candidates and a briefing on the process for Development Standards Committee appointments;”. Chairman Bunch requested that the minutes also include information from the discussions that took place on the potential for a Township Director to serve the DSC Board while also serving on the Township Board, as well as Board questions and verification that there were no rules or legalities prohibiting this matter. Following Board discussion, the Board tabled this agenda item to the February 22, 2018 Board of Directors meeting. Staff was directed to review the video of the discussion and amend the minutes from the November 29, 2017 Board meeting, to include additional verbiage related to the Board discussion that took place on Regular Agenda Item #17, from the Board of Directors Meeting on November 29, 2017, and to bring back the revised minutes for review and consideration by the Board.

RECOMMENDATION: Approve the minutes from the November 29, 2017 Township Board of Directors meeting.

Attachments 11-29-17 Reg BOD Minutes Vote Tabs 11-29-17 Regular Meeting

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

November 29, 2017

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on November 29, 2017, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Chairman Gordy Bunch introduced Julie H. Ambler, Head of School at The Woodlands Christian Academy to provide the invocation. Chairman Bunch led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 6:05 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members of the Board with one member absent. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Treasurer Ann Snyder; Director Brian Boniface; Director John Anthony Brown; Director Bruce Rieser Absent: Secretary Laura Fillault Staff Don Norrell, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Nick Wolda, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Treasurer Ann Snyder moved to adopt the meeting agenda. Second by: Director John Anthony Brown

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES

Board of Directors Regular Board Meeting November 29, 2017 1

Treasurer Ann Snyder YES Director Brian Boniface YES Director John Anthony Brown YES Director Bruce Rieser YES Secretary Laura Fillault ABSENT

4. Receive, consider and act on the acceptance of the forms of the Oaths of office, Official Bonds and Statements of Elected/Appointed Officers for the newly elected Directors of The Woodlands Township;

Assistant to the President of The Woodlands Township, Karen Dempsey shared that the Township's Legal Counsel has promulgated the legislatively required forms of the Oaths of office, Official Bonds, and Statements for each newly elected Directors.

Motion by: Director Brian Boniface moved to approve the forms of the Oaths of office, and Official Bonds and Statements for the newly elected Directors of The Woodlands Township. Second by: Director Bruce Rieser Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Treasurer Ann Snyder YES Director Brian Boniface YES Director John Anthony Brown YES Director Bruce Rieser YES Secretary Laura Fillault ABSENT

5. Receive, consider and act upon proclamations in recognition of retiring Directors;

Note: Chairman Bunch shared that a proclamation recognizing retiring Director Laura Fillault was read at a reception held prior to this meeting.

6. Administration of the Oath of Office to newly elected Directors of The Woodlands Township;

The Honorable Judge Edie Connelly, with the Precinct 3 of Montgomery administered the Oath of Office to newly elected Director Carol Stromatt, and re-elected Directors John P. McMullan and Ann K. Snyder. Following the administration of oaths, the newly and re-elected Directors took their seat at the Board table.

7. Receive, consider and act upon election of Officers for the Board of Directors for The Woodlands Township;

Assistant to the President of The Woodlands Township, Karen Dempsey outlined the election of Officers for the Board of Directors procedure and shared the nominations received as follows: Chairman- Gordy Bunch Vice Chairman- John McMullan Secretary- Ann K. Snyder

Board of Directors Regular Board Meeting November 29, 2017 2

Treasurer- John Anthony Brown Mrs. Dempsey shared that if there are no other nominations, the Board may choose to waive the written ballot process.

Motion by: Director Bruce Rieser moved to waive the written ballot process and elect Gordy Bunch as Chairman, John McMullan as Vice Chairman, Ann Snyder as Secretary, and John Anthony Brown as Treasurer of the Board of Directors for The Woodlands Township. Second by: Director Brian Boniface

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Director Carol Stromatt YES Secretary Ann Snyder YES Director Brian Boniface YES Treasurer John Anthony Brown YES Director Bruce Rieser YES

8. Recognize public officials;

The following public officials were recognized: Rich Jakovac- MUD 386 Director

9. President / General Manager's Report; a. 2017 National Night Out National Award

President of The Woodlands Township, Don Norrell recognized and congratulated The Woodlands Township's Neighborhood Services team for placing number one in the nation out of 23 communities in the large population category for National Night Out. Next, the Neighborhood Services team was introduced, and a National Night Out highlight video was shown.

10. Public comment;

The following individuals provided public comment: Denis Carmichael- expressed his concerns on the efforts of the Development Standards Committee regarding the St. Anthony of Padua Construction Project, and the lack of trees in the greenbelt area between the church and Laurelhurst neighborhood. Walter Boyd- congratulated and welcomed new Director Carol Stromatt to the Board of Directors.

11. Receive, consider and act upon reports from Village Association representatives;

The following Village Association (VA) representatives presented a report: Alden Bridge VA- President; Steve Leakey announced his retirement from the Alden Bridge Village Association after 15 years, and provided an overview of the November Alden Bridge VA meeting, and shared that Alden Bridge recently participated in The Woodlands Flea Market. Cochran's Crossing VA- President, Stuart Schroeder provided an overview of the November Cochran's Crossing VA meeting, and shared that Cochran's Crossing will be judging Christmas

Board of Directors Regular Board Meeting November 29, 2017 3

Lights on December 19th. Creekside Park VA- President, Nancy Becker shared information on Creekside Park's Annual Holiday Light Judging, and their Annual Winter Festival and Chili Cook Off on January 20th from 1:00-4:00 P.M. at Rob Fleming Park, and expressed gratitude to the Township for their support and relief efforts during Hurricane Harvey. Grogan's Mill VA- Vice President, Bruce Cunningham extended thanks to retiring Director Laura Fillault for her service on the Board and welcomed new Director Carol Stromatt.

PROCLAMATIONS

12. Receive, consider and act upon proclamations;

a. Receive, consider and act upon the Proclamations in honoring both The Woodlands Christian Academy’s Boys and Girls Cross Country Teams for each winning a State Championship;

Chairman Bunch and Director Bruce Rieser read proclamations recognizing both The Woodlands Christian Academy's Boys and Girls Cross Country Teams for each winning a State Championship, and declared December 6, 2017 as The Woodlands Christian Academy Cross Country State Champions Day in The Woodlands, Texas.

CONSENT AGENDA

13. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

Motion by: Secretary Ann Snyder moved to approve the Consent Agenda. Second by: Director Bruce Rieser

a. Receive, consider, and act upon the October 19, 2017 Regular Board Meeting Minutes, and the October 25, 2017 Regular Board Meeting Minutes for the Board of Directors of The Woodlands Township;

b. Receive, consider and act upon an award of bids for swimming pool chemicals (C-2017-0478 & C-2017-0482);

c. Receive, consider and act upon a draft Request for Proposals for Adventure Course Design Services (C-2017-0533);

d. Receive, consider and act upon an award bid for concrete services (C-2017-0526);

Board of Directors Regular Board Meeting November 29, 2017 4

e. Receive, consider and act upon the assignment and acceptance of pathway easements;

f. Receive, consider and act upon an award of bid for plumbing services (C-2017-0527);

g. Receive, consider and act upon a recommendation from the Investment Committee to approve Resolution 021-17 Adopting Investment Policies and Guidelines;

h. Receive, consider and act upon Maintenance Agreements for Amenity Ponds 9-L & 7-G in the Village of Creekside Park West;

i. Receive, consider and act upon 2018 Township Pay Structure and Employee Pay Increases;

REGULAR AGENDA

14. Receive, consider and act upon the financial report;

Assistant General Manager of Finance and Administration, Monique Sharp provided an overview of the General Purpose Statements for the ten months ended October 31, 2017. The report reflected a favorable revenue variance of $3.8 million, which included sales and use tax revenues, property tax revenues, and other incomes. The report also reflected a favorable expenditure variance of $6.2 million, a 8.7% increase in hotel occupancy tax, and a 3.8% increase in sales tax from the same ten months ended October 31, 2016.

Motion by: Director Brian Boniface moved to approve the financial report for the ten months ended October 31, 2017. Second by: Secretary Ann Snyder

15. Receive, consider and act upon the appointment of newly elected Directors to The Woodlands Township Economic Development Zone Board of Directors;

Assistant to the President of The Woodlands Township, Karen Dempsey outlined the history and purpose of The Woodlands Township Economic Development Zone and shared that collection of the incremental sales and use tax is used exclusively to satisfy funding obligations for established improvement projects approved by the Board for annual operating expenditures incurred for public safety. Next, Mrs. Dempsey shared that Resolution No. 014-07, which created The Woodlands Township Economic Development Zone, states that the Board of Directors of The Woodlands Township will serve ex officio as the governing body of The Woodlands Township Economic Development Zone, and the Board of Directors meeting for the Economic Development Zone will be held immediately following the regular Board of Directors meeting on November 29, 2017.

Motion by: Director Brian Boniface moved to appoint the newly elected Directors John P. McMullan,

Board of Directors Regular Board Meeting November 29, 2017 5

Motion by: Director Brian Boniface moved to appoint the newly elected Directors John P. McMullan, Ann K. Snyder, and Carol Stromatt to the Board of Directors for The Woodlands Township Economic Development Zone. Second by: Director Bruce Rieser

16. Receive, consider and act upon a briefing on the process for Board and Committee appointments at the December Board meeting;

Assistant to the President of The Woodlands Township, Karen Dempsey outlined the process of proposing committee assignments for Board approval for committees to which the Board appoints members. Mrs. Dempsey shared that at the December 6, 2017 Board of Directors meeting, the Board will make appointments to the Ad Hoc Economic Development Committee, Audit Committee, Investment Committee, Drainage Task Force, The Woodlands Convention and Visitors Bureau Board of Directors, The Woodlands Road Utility District, Conroe/The Woodlands UZA, The Woodlands Economic Development Partnership, TxDOT IH-45 North Planning and Environmental Linkages Study- Project Ambassadors Committee, Parks and Recreation Advisory Council, Law Enforcement Advisory Council, Booking and Blocking Committee, and the Development Standards Committee. Mrs. Dempsey requested the Board provide recommendations for appointments to these committees to her by Monday, December 4, 2017.

Motion by: Secretary Ann Snyder moved to accept the information on the process for Board and Committee appointments as presented. Second by: Chairman Gordy Bunch

17. Receive, consider and act upon interviews of candidates and a briefing on the process for Development Standards Committee appointments;

Assistant General Manager of Community Services, John Powers outlined the process of appointments to the Development Standards Committee (DSC), and shared that The Woodlands Township makes seven appointments to the DSC Committee, three of which are designated by The Woodlands Land Development Company (TWLDC). Mr. Powers explained that appointed designees will serve two year terms, and two appointments are necessary as the terms of current designees Deborah Sargeant and Chris Florack will expire at the end of 2017. Mr. Powers explained the

Board of Directors Regular Board Meeting November 29, 2017 6

procedures for soliciting the Township's appointed candidates, in which three applications were received from Deborah Sargeant, Chris Florack, and Arthur Bredehoft. Mr. Powers shared that at the Board of Directors meeting on December 6, 2017, the Board will select two candidates by written ballot for an appointment to the DSC. In order to serve on the DSC, the candidate must receive a majority of Board member votes (four). Board discussion followed, and Chairman Bunch questioned if there were any rules prohibiting a current Township Director’s potential to serve on the DSC Board while also serving on the Township Board, in which Mr. Powers assured that The Woodlands Township had previously confirmed this question with the DSC’s legal counsel, as well as stating that a previous Board member has served on the DSC Board while serving as a Township Director. Next, the three candidates were invited to present to the Board their experience, qualifications, and interest in serving on the DSC. After discussion with Deborah Sargeant, Chris Florack, and Arthur Bredehoft, Chairman Bunch requested that if there were any Township Directors who are interested in serving on the DSC Board, to please submit their indication of interest to Karen Dempsey by December 4, 2017

Note: No action was taken on this item.

18. Receive, consider and act upon the Montgomery Central Appraisal District Board of Director's Election ballot;

Assistant to the President of The Woodlands Township, Karen Dempsey shared that The Woodlands Township is treated as a conservation and reclamation district for the purpose of voting in the Montgomery Central Appraisal District (MCAD) election process, and shared that in the first process of this election, the Board nominated Township resident Chuck Hoffheiser as the Special District candidate. In the next phase of this election, the Special Districts also selected Chuck Hoffheiser as their candidate. In the third and final phase of this election, Chuck Hoffheiser's name will appear on the official ballot along with other candidates nominated by the county, cities, and school districts. Mrs. Dempsey shared that there are 13 names on the official ballot, however, as noted in a letter from the Chief Appraiser, the Township and all other special districts will only be able to vote for the nominee that won the summer Special District Election (Chuck Hoffheiser), and recommended Chairman Bunch to sign Resolution 020-17 casting votes for the Special District candidate, Chuck Hoffheiser.

Motion by: Secretary Ann Snyder moved to authorize Resolution 020-17 casting votes for Special District candidate, Chuck Hoffheiser, and authorize the Chairman Gordy Bunch to sign the official ballot. Second by: Director Brian Boniface

19. Receive, consider and act upon an update from the Drainage Task Force;

Board of Directors Regular Board Meeting November 29, 2017 7

19. Receive, consider and act upon an update from the Drainage Task Force;

Note: Regular Agenda Item #21 took place before this agenda item.

Chairman of the Drainage Task Force, Director Bruce Reiser provided an overview of matters discussed at the Drainage Task Force meeting held on October 24, 2017, which included an expansion of the Drainage Task Force, as representatives from Municpal Utility District (MUD) 46, Congressman Kevin Brady's office, Senator Brandon Creighton's office, Representative Mark Keough's office, and the US Army Corps of Engineers all now serve as members of the Drainage Task Force. Director Rieser shared that the Drainage Task Force reviewed areas that experienced flooding during Hurricane Harvey, and shared that almost 100% of these events were directly attributed to the overflow of Spring Creek. Other matters discussed included actions taken by the Montgomery County Commissioners Court requesting a federal grant for the study of all watersheds in Montgomery County, including Spring Creek and its tributaries, a presentation from the US Army Corps of Engineers (USACE) on flood risk assessment and management, and updates on Hurricane Harvey impacts from The Woodlands Joint Powers Agency (WJPA), MUD 386, San Jacinto River Authority (SJRA), Harris County Flood Control District, and Montgomery County. The Drainage Task Force also reviewed the Township Request for Proposals (RFP) to retain the services of an independent consulting drainage engineer.

Motion by: Director Brian Boniface moved to accept the report from the Drainage Task Force. Second by: Director Carol Stromatt

20. Receive, consider and act upon proposals responding to the Request for Proposals and Qualifications for Professional Engineering Services Drainage / Spring Creek Watershed (C-2017-0481);

Note: This item was tabled to the Board of Directors Meeting on December 6, 2017.

21. Receive, consider and act upon award of bid for Bear Branch Park Phase I & III (C-2017-0419);

Note: This item took place before Regular Agenda Item #19.

Director of Parks and Recreation, Chris Nunes provided an overview of the Bear Branch Master Plan, which was a result of the impact of the 2016 Tax Day Flood and a community request to build a 50 meter pool, and shared that the Bear Branch Master Plan initially included five phases, Phase I- Renovation of the recreational pool, Phase II- Renovation and addition of recreational amenities, Phase III- Recreation Center Parking Lot Renovation, Phase IV- 50 Meter Pool, and Phase V- Recreation Center renovation/expansion. At an April Board of Directors Meeting, the Board provided direction to staff to proceed with Phase I and Phase III of the Bear Branch Master Plan with a total budget of $4.18 million. Next, Mr. Nunes provided a review of the bids received for Bear Branch Park

Board of Directors Regular Board Meeting November 29, 2017 8

Phase I & Phase III renovation from Houscape, Millis Development, and Gadberry. Mr. Nunes shared that this package also included a number of deduct alternates, which included a parking lot re-design that was developed due in part to potential inefficiencies with the design, the need for additional driveways, additional earthwork/site drainage needed, and a high overall cost per parking space unit price. With these factors, four bid tabulation scenarios were prepared, and staff recommended rewarding the bid to Houscape.

Motion by: Director Brian Boniface moved to award Phase I and Phase III with Alt Parking Lot to Houscape in the amount of $2,879,230.66 and authorize the President/General Manager to execute a construction agreement as approved to form by the Township Attorney. Second by: Secretary Ann Snyder

22. Receive, consider and act on adoption of a 2018 Board of Directors meeting schedule;

Assistant to the President of The Woodlands Township, Karen Dempsey provided an overview of the proposed Board meeting calendar for 2018, and explained that this calendar is based on the 2017 schedule and the Board Policy on meeting times, dates, and formats. The meeting schedule included two meetings per month, established as the fourth Wednesday of each month at 6 P.M., and the Thursday prior the the fourth Wednesday of each month at 6 P.M., and three Planning sessions to be scheduled at 4 P.M. in February, May, and September 2018. Mrs. Dempsey also shared that a proposed schedule for budget meetings will not be available until after the first of the year, pending information from the Montgomery County Tax Assessor's Office on deadlines. Board discussion followed, and the Board determined it would be necessary to hold a Special Planning Session on January 4, 2018 at 4 P.M. to discuss the selection of a consultant for the Incorporation Study, and to hold a Special Planning Session at 4 P.M. prior to every regularly scheduled Board of Directors meeting at 6 P.M., and authorize Chairman Bunch to cancel any Special Planning Session as needed.

Motion by: Vice Chairman John McMullan moved to adopt the amended 2018 Board meeting schedule which included a 4:00 P.M. Special Planning Session prior to every 6:00 P.M. Regular Board Meeting, and a Special Planning Session on January 4, 2018 at 4:00 p.m. to discuss the selection of a consultant for the Incorporation Study, and authorized Chairman Bunch to cancel the Special Planning Sessions as needed. Second by: Secretary Ann Snyder

Board of Directors Regular Board Meeting November 29, 2017 9

CLOSED MEETING (if applicable)

23. Recess to Executive Session at 8:10 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.

24. Receive, consider and act upon nuisance wildlife trapping in areas adjacent to Spring Creek;

Note: No action was taken on this item.

25. Reconvene in public session at 9:03 P.M.;

Chairman Bunch shared that it would not be necessary to take action on matters discussed in executive session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

26. Consideration of items to be placed on the agenda for next month's meeting;

Director Rieser requested an update from The Woodlands Convention and Visitors Bureau regarding the Waterway Cruisers.

27. Board announcements; and

There were no Board announcements.

28. Adjournment.

Motion by: Director Bruce Rieser moved to adjourn the meeting at 9:05 P.M. Second by: Secretary Ann Snyder

Board of Directors Regular Board Meeting November 29, 2017 10

______Ann Snyder Secretary, Board of Directors

Board of Directors Regular Board Meeting November 29, 2017 11 11/29/17 - Regular Board of Directors meeting

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Ann Snyder Ann

Bruce Rieser Bruce

Laura Fillault Laura

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 4. approved the forms of the Oaths of office, and Official Bonds and Statements for the newly elected Directors of The Y Y Y Y Y Y Woodlands Township; 7. Waived the written ballot process and elected Gordy Bunch as Chariman, John McMullan as Vice Chairman, Ann Snyder Y Y Y Y Y Y Y as Secretary, and John Anthony Brown as Treasurer of the Board of Directors for The Woodlands Township;

13. Consent Agenda. Approved consent agenda items a-i; a. October 19, 2017 Regular Board Meeting Minutes, and the Y Y Y Y Y Y Y October 25, 2017 Regular Board Meeting Minutes for the Board of Directors of The Woodlands Township; b. award of bids for swimming pool chemicals (C-2017-0478 & C-2017-0482); c. draft Request for Proposals for Adventure Course Design Services (C-2017-0533); d. award bid for concrete services (C-2017-0526); e. assignment and acceptance of pathway easements; f. award bid for plumbing services (C-2017-0527); g. recommendation from the Investment Committee to approve Resolution 021-17 Adopting Investment Policies and Guidelines; h. Maintenance Agreements for Amenity Ponds 9- L & 7-G in the Village of Creekside Park West; i. 2018 Township Pay Structure and Employee Pay Increases;

15. appointed the newly elected Directors John P. McMullan, Ann K. Snyder, and Carol Stromatt to the Board of Directors Y Y Y Y Y Y Y for The Woodlands Township Economic Development Zone;

18. authorized Resolution 020-17 casting votes for Special District candidate, Chuck Hoffheiser, and authorize the Chairman Y Y Y Y Y Y Y Gordy Bunch to sign the official ballot; 19. accepted the report from the Drainage Task Force; Y Y Y Y Y Y Y 21. awarded Phase I and Phase III with Alt Parking Lot to Houscape in the amount of $2,879,230.66 and authorize the Y Y Y Y Y Y Y President/General Manager to execute a construction agreement as approved to form by the Township Attorney;

22. adopted the amended 2018 Board meeting schedule which included a 4:00 P.M. Special Planning Session prior to every Y Y Y Y Y Y Y 6:00 P.M. Regular Board Meeting, and a Special Planning Session on January 4, 2018 at 4:00 p.m. to discuss the selection of a consultant for the Incorporation Study, and authorized Chairman Bunch to cancel the Special Planning Sessions as needed;

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a review of the Tomball ISD discussion and vote regarding the 2017 reappraisal of flood damaged property located within The Woodlands Township and within the boundaries of the Tomball ISD (as requested by Director McMullan);

FISCAL IMPACT: N/A

BACKGROUND: The Township Board unanimously authorized on September 21, 2017, the reappraisal of storm damaged properties related to the Hurricane Harvey disaster event in accordance with Section 23.02 of the Texas Tax Code. The Board also directed Township staff to contact all overlapping taxing agencies that collect a property tax from properties within the Woodlands Township boundaries to request consideration be given to providing tax relief through reappraisals. On September 26, 2017, Township staff sent a letter to Tomball Independent School District (TISD) Superintendent Dr. Martha Salazar-Zamora requesting TISD consider such property reappraisals (attached).

The Township Board on October 19, 2017, reaffirmed its request for a reappraisal by the Montgomery County Central Appraisal District and the Harris County Appraisal District with passage of Resolution 016-17 (attached), which was unanimously approved by all Directors present.

On January 15, 2018 the Tomball Independent School District (TISD) Board of Trustees held a regular scheduled board workshop. The workshop included a presentation by District Chief Financial Officer Jim Ross regarding 2017 property value reappraisals for properties damaged by 2017 flooding.

On February 13, 2018, the Tomball ISD board met in regular session. Included on the meeting agenda was Agenda Item J, a resolution approving property reappraisal for properties damaged by 2017 floods. Only one constituent spoke during public comment. He offered his support for the resolution. Board member Michael Pratt indicated at the beginning of Board discussion that he would be abstaining from the vote because of the impact of flooding on his employer. The TISD website indicates that Mr. Pratt is employed as a director by Hewlett Packard Enterprise. Board Member Sam Gregson spoke briefly of his support for the resolution. Board President John McStravick acknowledged the plight of flooded residents, including his brother’s family, but indicated he could not support a reappraisal based in part on the low number of impacted properties to the total of all taxable properties, the fact that the TISD Board had not provided similar relief on flood impacted properties in prior disasters and the unknown total financial impact to the TISD.

A vote was taken. The measured failed by a 3-3-1 vote. Based upon a review of the meeting video, it appears that Mr. Sam Gregson, Ms. Kathy Handler and Mr. Lee McLeod voted in favor of the resolution. Mr. Mark Lewandowski, Mr. Matt Schiel and Mr. John McStravick opposed the amendment. Mr. Pratt abstained as cited earlier.

TISD sent a letter (attached) to some number of residents within the jurisdiction, indicating that reappraisal would not be considered. The letter cited several reasons for the decision: (1) the low number of impacted properties compared to all taxable properties, (2) the high cost of reappraisal that would have to be spread to all taxpayers, (3) the negative impacts on the next fiscal year due to delays in 2018 appraisal results and (4) the result for those flooded would be no more than a partial reduction for one third of the tax year.

The Woodlands Township has no authority over Tomball Independent School District or the elected School District Board of Directors.

RECOMMENDATION: Receive and file the report.

Attachments Letter from Township to Tomball ISD Letter to Tomball ISD to resident

Board of Directors Regular Meeting Agenda Meeting Date: 02/22/2018 SUBJECT MATTER: Receive, consider and act upon a briefing from Visit The Woodlands Chairman Rieser regarding the Waterway Cruiser operation (as requested by Director Rieser);

FISCAL IMPACT: N/A

BACKGROUND: After nearly two years of contracting with Waterway Events, LLC (Waterway Events) for the operation of the Waterway Cruisers on The Woodlands Waterway, due in part to the effects of Hurricane Harvey, The Woodlands Convention & Visitors Bureau (CVB) and Waterway Events have mutually agreed to suspend operations and end the relationship.

The CVB will be taking a fresh look at the operations in the coming months. Waterway Events has operated and maintained all six of the 35-foot commercial passenger boats known as the Waterway Cruisers since approximately April 1, 2016, when they entered into contracts with The Woodlands CVB and others to privately operate the Waterway Cruisers.

While exploring both short term and long-term options, The Woodlands CVB, a nonprofit entity, will be working with the Brazos Transit District, who has been involved in the operation and maintenance of the Waterway Cruisers since their inception in 2004 and owns the existing maintenance facility on Lake Robbins, to make a full assessment of the operations and equipment.

The Waterway Cruisers operations first began as a private operation by Water Taxi, Inc. out of Fort Lauderdale, Florida in 2004. For several years, The Woodlands Development Company owned and operated the boats until the company gifted them, free of charge, to The Woodlands CVB, the organization responsible to position The Woodlands as a regionally, nationally and internationally recognized destination for leisure, convention and business travel. No property tax funding from The Woodlands residents was ever used in the operation; the CVB being funded by hotel occupancy taxes from visitors to The Woodlands. The original useful life of the vessels was estimated at 15 years and the Waterway Cruisers have logged over 434,000 trips along The Woodlands Waterway serving an estimated total number of passengers more than 500,000 in 14 years of service.

The Woodlands CVB, which promotes The Woodlands with the moniker “Visit The Woodlands,” plans to reevaluate the operation to determine the next best steps.

RECOMMENDATION: Receive and file the report.