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Coding Manual V2000 for Home and Leisure Accidents Including Product Related Accidents

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Coding Manual V2000 for Home and Leisure Accidents Including Product Related Accidents CCOODDIINNGG MM AANNUUAALL Coding Manual V2000 for Home and Leisure Accidents including product related accidents ISS Database version 2002 August 2002 This manual has been prepared for the EUROPEAN COMMISION by a group of European Experts The project is partly financed by the European Commission (SI2.125675 (99CVF3-302)). The contents of this publication do not necessarily reflect the opinion or position of the European Commission, Directorate-General for Health and Consumer Protection. The updating of the final version of the Coding Manual V2000 for Home and Leisure Accidents was undertaken by the National Institute of Public Health, Denmark in collaboration with PSYTEL, France. ISBN 87-7899-058-0 List of Contents Introduction ..................................................................................................................... 1 Inclusions, definitions, and criteria .................................................................................. 3 Basic definitions ............................................................................................................ 3 Definition of an accident ................................................................................................. 3 Definition of road traffic accidents.................................................................................... 3 Definition of occupational accidents.................................................................................. 3 Decision tree ................................................................................................................ 5 Illustrative examples...................................................................................................... 6 Coding principles .............................................................................................................. 9 Medical information codes .............................................................................................. 10 HLA coding form ............................................................................................................. 11 Country code .............................................................................................................. 12 Hospital number.......................................................................................................... 13 Case or record number................................................................................................. 13 Sex of patient ............................................................................................................. 13 Date of birth ............................................................................................................... 13 Date of injury ............................................................................................................. 13 Time of injury ............................................................................................................. 14 Date of attendance ...................................................................................................... 14 Time of attendance...................................................................................................... 14 Date of discharge ........................................................................................................ 14 Treatment and follow-up .............................................................................................. 15 Place of occurrence...................................................................................................... 16 Mechanism of injury..................................................................................................... 16 Activity at the time of the injury .................................................................................... 17 Sports practised at the time of the injury ........................................................................ 17 Type of injury ............................................................................................................. 18 Part of the body injured................................................................................................ 18 Product codes ............................................................................................................. 20 Product involved in an accident ..................................................................................... 20 Product causing injury.................................................................................................. 21 Other product ............................................................................................................. 21 Accident description..................................................................................................... 22 HLA record ................................................................................................................. 23 ISS data structure ...................................................................................................... 24 HLA Codes....................................................................................................................... 25 Sex of patient ............................................................................................................. 25 Treatment and follow-up .............................................................................................. 25 Place of occurrence...................................................................................................... 26 Codes and manual....................................................................................................... 28 Mechanism of injury..................................................................................................... 34 Codes and manual....................................................................................................... 35 Activity at the time of the injury .................................................................................... 40 Codes for athletics, sports, and exercise ......................................................................... 41 Type of injury ............................................................................................................. 48 Part of body injured ..................................................................................................... 49 Product codes (1- and 2-digit level) ............................................................................... 50 Product codes (5 digit level).......................................................................................... 52 INTRODUCTION Introduction The new version, V2000 of the coding manual for recording injuries due to home and leisure accidents is an update of the previous version (July 1996). The general guidelines of the July 1996 version (V96) have been maintained, since amendments have only been made for certain sets of codes and/or data formats. The Community action programme on injury prevention in the framework for action in the field of public health was implemented in 1999 (Decision no. 372/99/EC) as the Injury Prevention Programme (IPP) 1999-2003. The IPP will for the duration of the programme continue the data collection on home and leisure accidents (HLA) according to the principles and guidelines laid down for the former EHLASS system (European Home and Leisure Accident Surveillance System). It should be recognised that the continuation of data collection on HLA after 2003 may change with regard to both the contents of the data and the reporting format. In future the data may be collected as minimum datasets on injuries (MDS) that require a format, which can meet the demand for harmonisation of injury surveillance systems across all sectors involved in prevention of injuries. For the time being, the present coding manual 2000 (V2000) aims at preserving the quality of data on HLA, which have been included in the HIEMS database (Health Indicator Exchange and Monitoring System). Data on HLA in the HIEMS are aggregations of the raw data on HLA stored in the European Home and Leisure Injury Database named ISS (Injury Surveillance System). In conclusion, the present coding manual, V2000 concerns the coding of HLA. Compared to V96 the corrections are only minor and shown in italics. However, the corrections are important for the quality of the data, cf. for example the format for date entries. In accordance with the functional specifications made for the raw data on HLA (Functional Specification IHLA, Version 1.2) the V2000 should be Y2K compliant. The dates have consequently been changed from 6 positions to 8 positions. Amendments to the code tables are included in conversion lists, which may be useful for analyses of data as time series as well as for updating the HIEMS database. Updating the coding manual as V2000 has included the development of software, which enables the user to perform the coding of data and data entry according to the coding manual V2000. PSYTEL has developed reference software (using Microsoft ACCESS 97) to fulfil the following goals: - Data entry software in English, which can be downloaded via Internet, and can be used by any actor collecting data in emergency departments for the ISS database. - Integrating functions that make it easier to look up code tables, coding of cases, and perform common control of data and their transfer in a standard format. At present the software is available for
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