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Personal Productivity Software Enable Computer Users Graphics and to Apply the Computer Multimedia to Do the Work They Do

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Personal Productivity Software Enable Computer Users Graphics and to Apply the Computer Multimedia to Do the Work They Do Application Software To serve as a n Application Software productivity/ refers generally to all business tool the programs that To assist with Personal Productivity Software enable computer users graphics and to apply the computer multimedia to do the work they do. projects Part I: An Introduction to Application n Also called a Software To support Application or an household activities, Software Application for personal n Several reasons to use business, or for education application software To facilitate communications © Peter Lo 2002 1 © Peter Lo 2002 2 Horizontal & Vertical Application Personal Productivity Program n Horizontal Applications are used across the n The most horizontal applications that assists people in function divisions of a company. They are becoming more effective and efficient are called Personal general-purpose programs that address the needs Productivity Program. of many people, such as writing, working with numbers and keeping track of information. n Vertical Applications are designed for a particular line of business or for a division in a computer. Vertical Applications designed for professional and business use may cost much more than Horizontal Applications. © Peter Lo 2002 3 © Peter Lo 2002 4 1 Commercial Software, Shareware Single-User License vs Site License and Freeware n Commercial Software is copyrighted software that must pay for before use it. Single-User License n Shareware refer to copyrighted software that can use on a • Install software on one computer “try before buy” basic. If you like the program after using it for a specified trial period, you must pay the • Sell software to someone, but only Registrations Fee, or violate the copyright. after removing software from n Freeware refers to copyrighted software given away for computer first free, with the understanding that you can’t turn around and sell it for profit. Included in the freeware category are programs distributed under the Free Software Foundation’s Network Site License General Public License (GPU), such as Linux. Allows network users to share single copy of software that resides on network server © Peter Lo 2002 5 © Peter Lo 2002 6 Integrated Programs and Suites Categories of Application Software n Individual productivity applications, called Standalone Programs , are giving way to package that combine two or more programs. n Integrated Programs offer all the functions of the leading productivity programs in a single, easy-to-use program. n Software Suite combine individual programs in a box that may include include as many as five or more productivity applications. © Peter Lo 2002 7 © Peter Lo 2002 8 2 Word Processing Software n Allows users to create and manipulate Personal Productivity Software documents that contain text and graphics Word Part II: Word Processing window printed document © Peter Lo 2002 9 © Peter Lo 2002 10 What is a major advantage of Some word processing features using a word processor? n You can easily insert, The house was deep in a delete, or rearrange secludedremotesecluded part of the Specify margins words, sentences, woods. The trees paragraphs or entire surrounded the porch sections in a protective circle. n Spelling and grammar Small clusters of pink checker and white flowers lined replacereplace the walk leading up to Word wrap Scrolling the door. findfind or or searchsearch © Peter Lo 2002 11 © Peter Lo 2002 12 3 What are other popular word What are the stages of developing processing features? a document? autoformat autocorrect header/ Editing footer columns Formatting collaboration tables mail merge macros Creating thesaurus templates tracking changes Web page Saving Printing development voice © Peter Lo 2002 13 © Peter Lo 2002 14 recognition Font font size File v A name assigned to a font specific design of n A named collection of data, instructions, or characters information v Font size specifies the size or the characters in n Each file has a file name filefile name name on on a particular font in titletitle bar bar points • A single point is Font styles about 1/72 of an inch in height v Font style adds emphasis to a font such as bold, italic, and underline © Peter Lo 2002 15 © Peter Lo 2002 16 4 Spreadsheet Software n Allows you to organize data n Performs calculations Personal Productivity Software n Called a worksheet or spreadsheet Part III: Spreadsheets © Peter Lo 2002 17 © Peter Lo 2002 18 How is a spreadsheet organized? What can a cell contain? vColumns columnscolumns Total identified by November Label $52.49 letters 23.781 vRows identified Expenses by numbers Savings 98.21 vA cell is the Number - intersection of a =SUM(A1:A5) column and row =A9 *Formula 45 rowsrows cellcell =C4+C5+C6+C7+C8 © Peter Lo 2002 19 © Peter Lo 2002 20 5 Function Recalculation n A predefined formula that performs common n The capability of recalculating the rest of the calculations worksheet when data in a worksheet changes n What-if analysis =C4+C5+C6+C7+C8 =SUM(C4:C8) NewNew data data SUM Projected College Cash Flow Analysis TIME enteredentered Projected College Cash Flow Analysis DATE NPV Expenses INT ABS Freshman Sophomore Junior Senior Total LOG Totals Room & Board $ 3,290.00 $ 3,454.50 $ 3,627.23 $ 3,808.59 $ 14,180.32 PV AVERAGEROUNDRATE MAX Totals COUNT recalculated Tuition & Books 10,000.00 4,850.00 10,500.00 5,092.50 11,000.00 5,347.13 11,500.00 5,614.48 20,904.1143,000.00 PMT recalculated Clothes 490.00 514.50 540.23 567.24 2,111.97 MIN STDEV Entertainment 635.00 666.75 700.09 735.09 2,736.93 SUM SQRT Miscellaneous 325.00 341.25 358.31 376.23 1,400.79 © Peter Lo 2002 21 © Peter LoTotal 2002 $ 14,740.00 9,590.00 $ 10,069.5015,477.00 $ 10,572.99 16,225.86 $ 11,101.6316,987.15 $ 41,334.12 63,430.0122 IF NOW FV LN Charting n Allows you to display spreadsheet data in graphical form Personal Productivity Software columncolumn lineline chart chart chartchart Part IV: Databases piepie chart chart © Peter Lo 2002 23 © Peter Lo 2002 24 6 Database Database Software n Database is a collection of data organized in a manner that n Allows you to create, access, and manage a database allows access, retrieval, and use of that data n Also called a database management system (DBMS) add, change, sort and create forms and delete data retrieve data and reports using the data © Peter Lo 2002 25 © Peter Lo 2002 26 What are the parts of a database? How is a database organized? v A table contains records v A record is a row in a table that contains information about a given person, n Records and fields in a table are described by the table product, or event structure v A field is a column in a table that contains a specific piece ofinformation within a record fieldsfields ItemItem table table structurestructure ItemItem table table recordsrecords SupplierSupplier table table structurestructure Supplier table © Peter Lo 2002 Supplier table 27 © Peter Lo 2002 28 7 What does the table structure Extract information from a contain for each field? database n Sort records in a particular order n Query database field name field size data type © Peter Lo 2002 29 © Peter Lo 2002 30 Presentation Graphics Software n Used to create documents that communicate ideas and messages n Sometimes Personal Productivity Software called a slide show Part V: Presentation Packages © Peter Lo 2002 31 © Peter Lo 2002 32 8 Slide sorter view Reference n View of small versions of all the slides n Computers in Your Future (Ch. 4) n Discovering Computers World 2003 (Ch. 3) © Peter Lo 2002 33 © Peter Lo 2002 34 9.
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