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KATIKATI COMMUNITY BOARD Poari 1-/apori Notice of Meeting No K3 Te Karere
Katikati Community Board Poari Hapori
Wednesday, 15 March 2017 Katikati Library & Service Centre 7.00pm
Members: J Hobbs (Chairperson) B Gibbs (Deputy Chairperson) N Mayo B Warren Councillor P Mackay Councillor M Williams
Media Staff
Miriam Taris Chief Executive Officer Western Bay of Plenty District Council
Western Bay of Plenty Katikati Community Board Mangai o Te Kaunihera
Role and Purpose of Community Boards
• To represent, and act as an advocate for, the interests of their communities • To consider and report on all matters referred by Council and its Committees, or any matter of interest or concern to the community board • To maintain an overview of services provided by Council within the community • To prepare an annual submission to the Council for expenditure within the community • To communicate with community organisations and special interest groups within the community • To undertake responsibilities as delegated by Council or its Committees
Delegated Functions
Subject to compliance with Council strategies, policies, plans and legislation: • To maintain an overview of road works, water supply, sewage, stormwater, parks, recreational facilities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions • To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing respective communities to promote public participation and communication within respective communities • To undertake tasks, powers and functions as may be delegated by Council or its Committees in accordance with their delegated functions from time to time • To control, expend and monitor funds as allocated by Council • To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land Or In accordance with allocations which have been approved through the annual plan process: • To have input into Council and its Committees on issues and plans affecting the respective communities • To provide an effective mechanism for community feedback to Council • To receive reports from Council appointees on Co uncil matters relevant to the Community Boards Agenda for Meeting No. K3
Pages Present In Attendance Apologies
Public Forum (If Required)
A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to 3 minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions.
Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive.
Recommendation
THAT the meeting adjourn for the purpose of holding a public forum.
K3 .1 Presentations
K3.1.1 Emergency Management - Update
Naomi Luckett the Emergency Management Advisor (Community Resilience) Emergency Management Bay of Plenty will be in attendance and give an update in regard to the emergency management information that is to be circulated throughout Katikati .
K3.1.2 Horse Riding Safety on Suitable Roads and Recreational Trails
Jan Mossman will make a presentation to the Katikati Community Board in relation to Horse Riding Safety on Suitable Roads and Recreational Trails. K3.1.3 Introduction to Ultrafast Fibre (UFF) and UFB2
Alastai r Sievewright, the Marketing Manager from Ultrafast Fibre wil l be in attendance to give a general introduction to Ultrafast Fibre services covering what has been achieved and what's com ing up with specific Ultra Fibre services at Katikati.
K3.2 Minutes of Meeting No. K2 of the Katikati Community 7-16 Board held on 1 February 2017
A copy of the minutes are attached.
Recommendation
THAT the minutes of meeting no. K2 of the Katikati Community Board held on 17 February 2017 as circulated with the agenda, be confirmed as a true and accurate record.
K3.3 Chairperson's Report 17-21
Attached is a report from the Chairperson dated 3 Ma rch 2017.
K3.4 Cou ncillor's Report 22
Attached is a report from Councillor Williams dated 27 February 2017.
K3.5 Katikati CCTV Camera Installation Proposal - March 2017 23-35
Attached is a report from the Community Relationship Advisor dated 1 March 2017.
K3.6 Infrastructure Services Report Katikati - March 2017 36-52
Attached is a report from the Deputy Chief Executive dated 27 February 2017.
K3.7 Financial Report Katikati- January 2017 53-55
Attached is a report from the Financial Accountant dated 28 February 2017. K3 .8 Council, Standing Committee and Community Board 56-57 Meetings
Attached is a schedule of meetings for the months of April and May 2017.
Recommendation
THAT the schedule of meetings for April and May 2017 be received. 7
Western Bay of Plenty District Council
Minutes of Meeting No. K2 of the Katikati Community Board held on 1 February 2017 in the Katikati Library and Service Centre commencing at 7 .OOpm
Present
Members J Hobbs (Chairperson), B Gibbs (Deputy Chairperson), N Mayo and B Warren and Councillors P Mackay and M Williams
In Attendance G Allis (Deputy Chief Executive) and A Alty (Democracy Advisor)
Others His Worship the Mayor Garry Webber, Councillor David Marshall and seven members of the public.
The Chairperson welcomed all to the first Katikati Community Board meeting for the 2017 year, noting the attendance of His Worship the Mayor Garry Webber, Councillor David Marshall and six members of the public.
Public Forum
Resolved: Members Hobbs I Gibbs
THAT the meeting adjourn for the purpose of holding a public forum.
Chairpersons Request to the Mayor and Chief Executive Officer- Katikati Bypass
His Worship the Mayor spoke at the meeting in regard to the comment within the Chairpersons Report requesting that he and the Chief Executive Officer, on behalf of the Katikati community work with the Ministry and associated Government agencies in su pport of a State Highway Two bypass at Katikati.
The Board was advised that representatives of NZTA and Safe Roads Alliance would be attending the next Community Board Meeting and giving a presentation on the Proposed Road Safety Improvements on State Highway 2 for Waihi to Tauranga . The Board was also 8 Minutes of K2 held on 1 February 2017 2 advised that NZTA representatives would be making a public presentation in the Katikati township in March/ April.
It was suggested that Board provide a summary of issues with an order of priority relating to State Highway 2 through Katikati and the surrounding area to submit to the Safe Alliance Team and NZTA as part of their overall information gathering in support of a proposal for a safer highway and bypass.
Councillor Marshall spoke about the following items:
• Katikati Town Centre Plan • State Highway Two and associated traffic congestion • Open communication with the community.
Councillor Marshall provided a full written four page summary that included some of the items he raised in the public forum section of the meeting to the Democracy Advisor.
Thys Poulstra - Newly appointed Chairperson of the Western Ward Residents and Ratepayers Association
Mr Thys Poulstra introduce himself as the newly appointed chairperson of the Western Ward Residents and Ratepayers Association and acknowledged the value that David Marshall, the immediate past president had brought to this position. Mr Poulstra stated that he looked forward to a positive relationship between the Western Ward Residents and Ratepayers Association, the Community Board and Council in future decision making. Mr Poulstra also spoke about the following items:
• Planting of Maples Trees on Fairview Road • Remediation of the footpath along Beach Road outside the College • Concerns regarding traffic negotiation in Carisbrooke Street now that it had been designated as an industrial area • Speed Zones along highway approaches into Katikati township • Narrowness and camber of State Highway Two bridges between Katikati and Te Puna.
State Highway 2
In reply, Board members advised that they had previously raised concerns about speed zones along the approaches into the Katikati Township and the narrowness of the state highway bridges with the New Zealand Transport Agency and these would again feature in their submission to the agency.
Vehicle Negotiation along Carisbrooke Street
The Board acknowledged that there needed to be some discussion on options that may be available to improve traffic flows and safer roadway negotiation along Carisbrooke Street and they would further discuss this at a workshop. 9
Minutes of K2 held on 1 February 2017 3
Jim Davidson spoke to the following items:
• Diggleman Park Toilets • Enhancement of the Highfields Stormwater Pond • Katikati Memorial Hall.
In regard to the Diggleman Park toilets he asked Council to 'just get on with it' and do what was necessary to get a new public toilet block constructed as soon as possible.
The Deputy Chief Executive advised that the Infrastructure Services Report included reference to the Highfields Subdivision Stormwater Pond Conversion Feasibility.
The Board extended congratulations to the Katikati War Memorial Hall Committee for the effective and efficient improvements that had been undertaken at the hall over recent months.
Resolved : Members Hobbs /Gibbs
THAT the meeting reconvene in formal session at 7.37pm.
K2.1 Minutes of Meeting No. Kl of the Katikati Community Board held on 30 November 2016
The Board considered the minutes of K1 of the Katikati Community Board held on 30 November 2016 as circulated with the agenda.
The Board was advised that the Minutes of the Katikati Community Board (Meeting K1 held on 30 November 2016) received at Council on 15 December 2016 contained an alignment error in the item Kl.12 Draft Annual Budget 2017/2018. This had been corrected.
Resolved: Councillors Mackay I Williams
THAT the minutes of meeting no. Kl of the Katikati Community Board held on 30 November 2016 as circulated with the agenda/ be confirmed as a true and accurate record with notified amend as advised.
K217.2 Chairperson's Report
The Board considered a report from the Chairperson dated 16 January 2017 as circulated with the agenda.
K2.2.1 Historic Plunket Rooms
The Board was advised that no further updates had been received. 10
Minutes of K2 held on 1 February 2017 4
K2.2.2 Beach Road Replacement Water Main
The Beach Road replacement water main had been completed.
K2.2.3 EnviroKatikati
The Chairperson advised that the EnviroKatikati Group was currently developing their terms of reference and would be writing a social impact statement to support the case for a bypass.
K2.2.4 Lindemann Road Signage
The Chairperson advised that the requested signage on Lindemann Road had been approved and would be installed by the end of February.
K2.2.5 Katikati Community Board Facebook Page
The Chairperson noted that she had met with the Community Engagement Manager and he had provided advice on the correct branding, social media guidelines and management of the suggested Katikati Community Board Facebook page. This item would be further discussed at a future workshop.
K2.2.6 Katikati Township I State Highway Traffic Impacts on the Community
The Board supported the statement within the Chairperson's Report in regard to the Katikati township traffic impacts on the community. It was very frustrating that meetings with the New Zealand Transport Agency tended to focus on data which was crucial in reporting traffic volumes, acknowledgement of past, immediate and ongoing social and economic impacts on the people of Katikati and the surrounding area also needed to be heard.
The Deputy Chief Executive stressed again, that in progressing discussion with the New Zealand Transport Agency it was imperative the Board put together a documented chronological summary (including dates, photographs/visuals etc) outlining the history of a proposed bypass. This would provide another evidence base to support the Board's position.
It was important to establish a historical trail of the proposed bypass history that included the original land that had been set aside for a bypass, what had happened in the ensuing years, and what options were available for land for the construction of a bypass now. 11 Minutes of K2 held on 1 February 2017 5
K2.2.7 Signage Supporting the Construction of a Kat ikati Bypass
Board Member Warren raised idea of putting up signage requesting commuters stuck in traffic to call the New Zealand Transport Agency 0800 number. Any call made to the New Zealand Transport Agency direct 0800 number wou ld then be registered .
The Deputy Chief Executive advised that the Board should not be involved with the placement of any signage that was in contravention of New Zealand Transport Agency bylaws. It was suggested that this proposal should be passed onto the Bypass Action Group to work through.
K2.2.8 Dave Hume Pool Upgrade
Board Member Warren advised that Dave Hume Pool Committee improvement proposals were still in the planning stage and they would undertake small upgrades in the future depending on available funding.
K2.2 .9 Attendance at LGNZ Community Board Chairs Workshop
The Chairperson advised that she had received an invitation to the LGNZ Community Boards Executive Committee workshop to be held at Taupo on 11 February 2017. The registration fee for the workshop was $100.00.
Resolved : Member Gibbs I Councillor Mackay
THAT the Katikati Community Board approve the attendance of the Chairperson of the Katikati Community Board at the LGNZ Workshop to be held on 11 February 2017 funded from the Katikati Community Board Contingency Account.
K2.2. 10 Diggleman Park Toilet Block
The Board reiterated the Chairperson's frustration that a new toilet block had still not been built on Diggleman Park. The design and build proposals put forward included the minimum requirements of one unisex fully disabled access cubicle, three normal (ambulant) unisex access cubicles, with feedback sought from the Board on the proposals before any final decisions were made. Staff would evaluate the concept design proposals before Council made the final decisions to award a contract to the preferred contractor.
The Deputy Chief Executive noted that the funding was in place for the project, and advised that some of the delay had been attributed to workloads and work prioritization in the district. There were specifications that needed to be included in the construction of the public toilet block that ensured vandal proofing as much as possible for fittings, low maintenance and ease of cleaning. In wanting a kauri log clad facade, to 12
Minutes of K2 held on 1 February 2017 6
ensure the main toilet block construction was not compromised in any way, extra costs may be incurred.
The Deputy Chief Executive advised that the proposed design and build process would be brought back to the Board for evaluation at a future workshop.
K2.2.11 Correspondence from Western Ward residents and Ratepayers Association- Tsunami Warning System across the Western Bay
The Board received a letter from the Western Ward Residents and Ratepayers Association in regard to tsunami warnings in the Western Bay of Plenty including Tauranga city.
The Deputy Chief Executive advised the following:
Why are there no sirens in the Western Bay of Plenty
The Council had previously investigated installing warning sirens and decided not to install them. There were a number of reasons why they did not proceed with sirens. Firstly their efficacy was dependent on a number of variables (wind direction, infrastructure, local terrain, noise pollution and others). People also needed to know that the delay in authorisation and activation of sirens could lose valuable life-saving minutes. Council use a range of alerting tools (including text, email, social media, radio, television and mobile vehicle mounted sirens (stingers)) since we know there is no one fail safe system.
The best warning sign is that from mother-nature, an earthquake that lasts longer than a minute or is strong enough to knock you off your feet. This was a sign to head immediately inland or to higher ground. The national advertising campaign for public safety in an earthquake stated 'If it's long and strong be gone'.
Future public alerting options
The Bay of Plenty Civil Defence Emergency Management Group supports a nationally consistent warning system and we are working with the Ministry of Civil Defence and Emergency Management on the development of cell broadcasting capability. The Council will continue to monitor the need and efficiency of sirens and whether or not neighbouring councils install them. As stated above sirens are only one of many alerting tools.
How can I find out if I am at risk from a tsunami?
Visit www.bopcivildefence.qovt.nz and click on the 'Documents' tab (top right), select 'Tsunami Evacuation Maps' and then enter the word 'Maps' into the search bar. You will see a list of maps for the Bay of Plenty. Locate the suburb you live in and view the evacuation map. 13
Mi nutes of K2 held on 1 February 20 17 7
Text alerts - How can I register for text alerts?
If you would like to register for text al erts you can visit our website www.bopcivildefence.govt.nz or you can use you r mobile phone to register. Simply text the two letters for the area you live to 2028 (i. e. text WB to 2028 if you live in the Western Bay of Pl enty Di strict Cou ncil area).
K2.2 .1 2 Pedestrian Refuge Renovations
In October 2015, Jacqui Knight presented a proposal to upgrade the pedestrian refuge locations in Katikati. The Board supported a proposal to improve the pedestrian refuge as follows: • Remove the plantings from the refuge island surrounds • Replace the current plantings with low growing ground cover density plants • Replace any broken guard rails on the pedestrian refuges.
The Transport Operations Manager had advised that he supported the suggested renovations.
The Board noted that originally the replacement of the ga rdens with riverstones had been suggested but they believed that rather than stones set in concrete, it was more suitable to have low growing ground covering density plantings in keeping with the enviro town theme of Katikati.
The Katikati Community Board supported a service request to upgrade the pedestrian refuges in Katikati township as required and the gardens also be upgraded and planted with low growing ground covering density plants and that care of the gardens be undertaken in a regular maintenance plan.
A service request would be initiated for this item .
Resolved: Members Hobbs I Mayo
THAT the Katikati Community Board Chairpersons Report dated 16 January 2017 be received.
K2.3 Councillor's Report
Councillor Mackay advised the Board that he had been approached by a senior member of the Sikh community who would like to see a Sikh temple established in Katikati in the future.
Councillor Mackay also advised Board members of a concern relating to a notice requiring horse riders who cross the harbor to Matakana Island to have express permission of the land owners on whose land they ride. 14
Minutes of K2 held on 1 February 2017 8
Councillor Williams advised that the first formal business meeting/workshop of Council for the 20 17 year would be held on 2 February 2017.
K2.4 Appointment of Katikati Community Board Members on Outside Bodies
The Board considered a report from Democracy Advisor dated 3 November 2016 as circulated with the agenda.
Resolved: Members Gibbs I Hobbs
1. THAT the Democracy Advisors report dated 3 November 2016 and titled "Appointment of Katikati Community Board Members on Outside Bodies// be received.
2. THAT Katikati Community Board members be appointed to outside bodies as follows: • Dave Hume Pool Trust ...... Ben Warren • Katch Katikati ...... Brendan G1bbs • Katikati Emergency Response Group ...... Peter Mackay • Katikati Ethnic Groups ...... Norm Mayo • Katikati Memorial Hall Committee ...... Peter Mackay • Katikati Open Air Art ...... Jenny Hobbs • Katikati Community Resource Centre ...... Jenny Hobbs • Katikati Town Centre Plan ...... All Board members • Katikati Walking and Cycling Projects ...... Brendan Gibbs I Jenny Hobbs • Kauri Point Group ...... Norm Mayo and Brendan Gibbs • Marae 1 Maori Liaison ...... Mike Williams /Brendan Gibbs • Ongare Point Group ...... (To report directly to the Chair) • Tanners Point Group ...... Norm Mayo and Brendan Gibbs • Tuapiro Point Group ...... Norm Mayo to contact • Western BOP Safer Communities Forum ...... Ben Warren • MPOWA ...... Ben Warren I Peter Mackay • Western Bay Heritage Museum ...... Brendan Gibbs
K2.5 Anzac Day Commemoration 2017
The Board considered a report from the Democracy Advisor dated 16 January 2017 as circulated with the agenda.
Resolved: Councillor Mackay I Member Mayo
1. THAT the Democracy Support Officers report dated 16 January 2017 and titled Anzac Day Commemoration 2017 be received.
2. THAT the Katikati Community Board provide a wreath for the ANZAC Day Service/ to be paid from the Katikati Community Board Contingency Account (up to the value of $200). 15
Minutes of K2 held on 1 February 2017 9
3. THA T representatives of the Katikati Community Board attend the ANZAC Day Service at Katikati on 25 April 2017.
K2.6 Infrastructure Services Report and Minute Action Sheet Report Katikati - February 2017
The Board considered a report from the Acting Group Manager Infrastructure Services dated 16 January 2017 as circulated with the agenda .
K2.6. 1 Highfields Subdivision Stormwater Pond Conversion Feasibility
The Deputy Chief Executive advised that following a Katikati Community Board workshop on 26 August 2016, Council arranged a topographical of the pond as a preliminary survey using GPS and laser technology. Information captured included the extent of the wet/dry boundaries of the pond, bank heights and slopes which enable an estimate of available extra storage in the pond .
Following expenditure of the initial investigation funding, the Deputy Chief Executive advised that there was no further funding set aside for future work on the enhancement of the Highfields stormwater pond at this time.
K2.6.2 Katikati Library
The Deputy Chief Executive advised that the necessary criteria for inclusion of the Hub in the new library, along with the design and layout had been agreed and the fina l design approved. The Quantity Surveyor was currently working on castings and these would be advised when available.
K2.6.3 MAS Reports
K2.6.3. 1 Footpath Priorities
The Transportation Operations Manager had advised that footpath improvement outside the Katikati College had been completed . The planned work for the opposite side of the road would be undertaken as soon as a suitable time was arranged with contractors.
K2.6 .3 .2 Parking Spaces at Moore Park for Bus Patrons
The Board was advised that a survey was currently being undertaken as part of a wider strategy to consider options for bus patrons to park at Moore Park, thus freeing up car parks in the immediate town centre, Talisman Drive area. 16
Minutes of K2 held on 1 February 2017 10
The Board noted that they would like a strong case put forward to the bus companies that provide a service in Katikati to give consideration to the suggested option. For a bus company to say that they do not want or like the suggested change was not acceptable and the Board would like to see strong Council advocacy for the suggested change. The Board felt that Council also needed to request the support of the Bay of Plenty Regional Council to see this happen.
It was noted that if bus patrons were encouraged to park at Moore Park to catch the bus from this location, car parking in the township would be freed up, as well as freeing up a bus park.
Resolved: Members Hobbs I Councillor Mackay
THAT the Acting Group Manager's Report dated 16 January 2017 and titled Infrastructure Setvices Report and Minute Action Sheet Report Katikati - February 2017 be received.
K2.7 Financial Report Katikati - December 2016
The Board considered a report from the Management Accountant dated 16 January 2017 as circulated with the agenda.
Resolved: Councillor Williams I Member Gibbs
THAT the Financial Accountant's report dated 16January 2017 and titled "Anancial Report Katikati- December 2016" be received.
K2.8 Council, Standing Committee and Community Board Meetings
The Board considered a schedule of meetings for the months of February and March 2017.
Resolved: Members Hobbs/ Mayo
THAT the schedule of meetings for February and March 2017 be received.
The meeting concluded at 9.00pm.
Confirmed as a true and correct record. J Hobbs Chairperson Katikati Community Board
Date K2 17 Date 3 March 20 17 Open Session Subject Chairpersons Report Katikati Community Board K3 March 2017
Western Bay of Plenty District Council
Katikati Community Board
Chairperson's Report- March 2017
1. Highfields Subdivision Stormwater Detention Pond Conversion
There is high public interest and support for this project and the Board would like to progress the Highfields Stormwater Pond conversion.
In March 2016 the Katikati Community Board confirmed "that the Highfields Detention Pond Environment Enhancement Project come under the auspices of Katch Katikati as funding agencies would require any future funding applications be submitted by an incorporated society." The Board resolved the following: (Reference K19 30 March 2016) "THAT the Highfield Detention Pond Environment Enhancement Project now come under the auspices of the incorporated society of Katch Kati kati."
In regard to the preliminary survey of the stormwater pond, the Utilities Manager has advised that a university student was employed to carry out a range of engineering duties through the December/January/February period. The student assisted internal staff with the survey and this cost was not being passed onto the Community Board and would be absorbed within the Utilities operational costs.
At a Katikati Community Board Workshop held on 26 August 2016, the previous Board met with Tonkin and Taylor representatives and addressed a number of issues relating to the consultant's report.
Initially $30,000 had been identified by the Board for a feasibility study on the proposal. $20,000 had been spent. Council staff presented a pictorial view of the various activities and approximate castings for each as a roadmap to completing the entire project. Over the Christmas period staff undertook the survey in-house hence no external costs incurred by using outside consultants.
The Utilities Manager has suggested that in going forward he and the Infrastructure Engineer (Drainage) attend the next Katikati Community Board Workshop to readdress the plan and get key direction from the Board in regard to the Highfield Subdivision Stormwater Detention Pond Conversion.
A2855214 18 Date 3 March 20 17 Open Session Subject Chai rpersons Report Katikati Community Board K3 March 2017
2. CCTV at the Dave Hume Pool
The Dave Hume Pool has had multiple intrusions with vandalism this season. Representatives of the Dave Hume Pool Committee have gone back to the person who was originally going to install cameras (labour free). Al l up the cost will be around $1000+gst.
Once an updated written quote is received the Trust intends to submit an application to the community board for a grant to cover the cost. As the system is not monitored, there are no operating costs.
3. Pedestrian Refuge Renovations
At the last Katikati Community Board Meeting (K2 1 February 2017) the Board supported a proposal to improve the pedestrian refuge points in Katikati as follows: • Remove the plantings from the refuge island surrounds • Replace the current plantings with low growing ground cover density plants • Replace any broken guard rails on the pedestrian refuges.
The Board woul d like to see the uncontrolled pedestrian refuges refurbished with wooden rails and stainless steel pipe rails.
The Transportation Manager, subject to NZTA agreement will proceed with the intent of the Community Board to:
• Remove the plantings from the refuge island surrounds • Replace the current plantings with low growing ground cover density plants • Replace any broken guard rai ls on the pedestrian refuges.
4. Development of Flags for Katikati
Katch Katikati has faci litated the design and production of 18 flags for installation on the new FlagTrax System recently erected along the Main Street of Katikati.
Two accounts are submitted for payment: Devcich - for design and artwork $725.00 OneSource - Set up and production of 18 flags plus delivery $2,507.00
Recommendation:
THAT the Katikati Community Board approve payment for flag design, production and instalment for 18 flags totalling $3,232.00 funded from the Katikati Community Board Street Decoration Account.
A2855214 19 Date 3 March 2017 Open Session Subject Chairpersons Report Katikati Community Board K3 March 2017
5. Service Delivery Contract- Katch Katikati
The Board reaffirms their support of the work undertaken by Katch Katikati in their promotion of Katikati and would like to see an increase in the current Service Delivery Contract for Katch Katikati to include costs for recurring functions that have been funded (at the request of Katch Katikati) by the Board (from their Contingency Account) in the past on a regular basis. They include:
the annual Community Christmas Variety Concert @$2,000.00 the annual ECHO Walking Festival @$500.00 and the bi-annual funding of the Katikati & Waihi Beach Community Business Awards @ $6,000.00.
The Chief Executive officer advised the Board to make a recommendation to Council to consider a minor adjustment to the Annual Plan in regard to this item.
Recommendation:
THAT the Katikati Community Board recommend to Council that the Service Delivery Contract funding allocation for Katch Katikati be increased to include annual and bi-annual functions and events costs up to $8,500.00 and that the Katikati Community Board decrease their Contingency Account accordingly.
6. Community Board Strategies - Future Directions
The Board would meet with Council staff in the near future for advice and guidance on future engagement with t he Katikati community relating to the Long Term Plan.
Future Focus Meeting
The Board will organise a public 'Future Focus' meeting at Katikati. The date, time an d venue and main topics will be advised as soon as can be organised.
7. Bus Stop and Parking Services at Katikati
The Strategic Property Manager has advised that the Bay of Plenty Regional Council Senior Transport Officer has agreed to the provision of a bus stop on Middlebrooke Road for park and ride services. Commuters would be encouraged to use the Moore Park parking area. The town centre stop is to remain in place. The new bus stop on Middlebrooke Drive is to start in August 2017 and would be advertised prior to instigation. A change to the bylaw and parking time limits in Talisman Drive will be proposed in the next few months.
A2855214 20 Date 3 March 2017 Open Session Subject Chairpersons Report Katikati Community Board K3 March 2017
8. Item for Information
"Your District Update" February 2017 Attachment A
9. Training and Conference for Elected Members
Notice of the Local Government New Zealand (LGNZ) Community Boards 2017 Conference has been received.
The 2017 Community Boards Conference is to be held at Methven Thursday 11 to Saturday 13 May. Confirmation of attendance at this conference will be discussed at our meeting. Early Bird Registration closes on 3 April.
Recommendation:
THAT the Katikati Community Board approve the attendance of the Katikati Community Board memberj s ...... at the Local Government New Zealand Community Board Conference to be held at Methven on 11 - 13 May 2017 funded from the Katikati Community Board Contingency Account.
10. Katikati Community Board Grant Funding
The Board is advised that an advertisement will be placed in the Katikati Advertiser calling for applications to the Katikati Community Board Grant Funding for 2017/18. Applications are to be submitted by 31 March 2017 for consideration at the Katikati Community Board Meeting K4 to be held on 26 April 2017.
Recommendation
THAT the Chairperson's Report to the Katikati Community Board for March 2017 be received.
Jenny Hobbs Chairperson Katikati Community Board
A28552 14 21
~ \\\STDICT - UPDDTf- COASTAL EROSION- TELL US WI-IAT YOU TI-IINK ~arbour and coastal erosion is impacting on our coastlines - it's time to decide what we should do about it for our current and future generations.
Did you know anticipated impacts of climate change suggest sea levels could rise by 1 metre in the next 100 years? Western Bay residents are encouraged to have their say on a proposed policy for how the District should tackle the threat of sea level ri se and erosion. Western Bay of Plenty Council's draft Inner Harbour and Coastal Erosion Management Po licy 2017 is open for feedback District Council from 20 February to 20 March. The draft policy. if adopted, will determine how Council responds to the growing threat of erosion on the District's coastlines and inner harbour margins in the next 30 years.
Join us online to read about what's being proposed and have yo ur say at haveyoursay.westernbay.govt.nz from Monday, 20 February.
WE'RE DOING WI-IAT YOU ASKED US TO
There are no significant changes to this year's annual plan from what was outlined in the Long Term Plan.
For this rea so n Council has decided not to undertake formal consultation on the p la n. Th is doesn't mean there won't be information on the plan or opportunities to talk about it. It just means we won't have formal submission. Keep Saturday, 25 March free hearings and deliberations processes as there's not much in your calendars dog lovers and come to talk about; we're getting on with the business of doing what we said we would. Look out for more information to our next Doggy Day Out! on the Annual Pla n in the next few weeks. We're bringing back this popular annual event - a fun day out for the WHOLE family (well, perhaps leave the cat at home).
This year's Doggy Day Out is set to be bigger BOOSTING TI-lE than ever with agility shows, obedience demonstrations, dress up competitions, stalls, WESTERN BAY'S microchipping. food and entertainment. BROADBAND We're also hosting the first Western Bay My Dog's Got Talent competition- follow us on Katikati, Maketu, Paengaroa, Te Puke, Omokoroa, Facebook for details on how to register. Te Puna and Waihi Beach will all benefit from better broadband access in the coming years.
Chorus ha s announced it has reached an agreement with Crown Fibre 1-loldings to extend its ultra-last broadband (UFB) rollout to a further 169 areas nationwide, including Maketu, Paengaroa, Te Puna and Waihi Beac h in the Western Bay. 1-l am ilton·based Ultrafast Fibre (U FF) will rol l ou t ultra-last broadband to the other three Western Bay areas to benefi t- Katikati. Te Puke and O mokoroa. l=oUow our Dogg!l Do11 Out event on l=acebook for Western Bay Mayor Garry Webber says this is great news and a rewa rd for work Council staff and Councill ors have more information. been doing to create a Digital En ablement Pla n for the District over the past two-three years.
0 You'll find maps and timing information for the roll-out at www.westernbay.govt.nz/broadband 22 Date 27 February 2017 Open Session Subject Councillors Report Katikati Community Board K3 March 2017
Western Bay of Plenty District Council
Katikati Community Board
Councillors Report- March 2017
Councillor Williams will report on the following items:
1 Long Term Plan (LTP) including consultation
2 Annual Plan
3 Rural Committee
-its make up and what we hope to achieve. - How it fits in with Smartgrowth
4 Operations - New Zealand Transport Agency (NZTA) speed guidelines - Coastal Erosion - Two Mile Creek Waihi Beach
5 Smartgrowth - where we are heading
6 Policy - Coastal harbour erosion. - Waste management - Rental for buildings on Council owned land. - Leases for properties occupying Council owned paper roads and reserves. - Facilities in the Community Fund
Mike Williams Councillor Katikati/Waihi Beach Ward Katikati Community Board
A2853047 Page 1 23 Date 1 March 2017 Open Session Subject Katikati CCTV Camera Installation Proposa l - March 2017
Western Bay of Plenty District Council
Katikati Community Board
Katikati CCTV Camera Installation Proposal -March 2017
Purpose and Summary
To receive and consider installation proposals for CCTV (Closed Circuit Television) cameras, in 'at risk' hot spot locations in Katikati.
Funding Implications for Katikati Community Board
If the Katikati Commun ity Board is incli ned to fund development and installation of CCTV activities, the Board may al locate funding from the Katikati Community Board Reserve Accou nt, for capital expenditure, which may include purchase costs of security cameras.
Delegated Authority of Katikati Community Board or to Make Submissions/Recommendations to Co unci 1/ Committees
The Katikati Community Board has delegated authority to allocate funding, for capital expenditure, from the Katikati Community Board reserves account. However, this may exclude ongoing operational, monitoring and maintenance costs.
Recommendation
1. THAT the Community Relationship Advisors report dated 28 February 2017 and titled Katikati CCTV Camera Installation Proposal be received.
Ben Wilson Community Relationship Advisor
A2853086 Page 1 24 Date 1 March 2017 Open Session Subject Katikati CCTV Ca mera Installat ion Proposal - March 2017
1. Background
The Katikati Community Board have requested council staff to undertake an investigation of the installation of CCTV cameras at 'at risk' crime hotspots in Katikati, identified by Katikati Maori Wardens and verified by Katikati Police, local crime prevention stakeholders, and victims of offending.
The sites identified and priorities were;
• Beach Road & Park Road Roundabout • Moore Park Skatepark • David Hume Pools
Police were able to confirm that anti-social and crime incidents occurring at these sites were being reported to Police. Incident types ranged from drug related offending, assault, property damage and vandalism. Police further suggested that CCTV cameras at these locations would be a useful tool for crime detection, offender identification, assisting Police enquiries including possible prosecution of offenders.
Several assessments for CCTV installation, by Council's security provider (Tarnix Security Ltd) were undertaken over time. Challenges to provide a CCTV system that was 'connected' as a network, were identified along the way.
Attachment A provides a proposal by Tarnix to install a range of onsite recorded video images, and video images that can be linked to the existing Council and Community Board CCTV network, that has the potential to be monitored.
• Beach Road & Park Road Roundabout: 1 mounted camera, 1 recorder, linked to network. $ 6,138.48 excl gst
• Moore Park Skatepark: 2 mounted cameras, linked to network. $ 2,806.00 excl gst
• David Hume Pools: 4 cameras, linked to network. $ 7,153.48 excl gst
Total purchase and installation cost$ 16,097.96
Additional ongoing operational costs includes power use (minimal).
Attachment B provides a proposal by Tarnix to install 1 still image security cameras at each site (total of 3 cameras). Each camera is a solar powered self contained unit can take a number of photographs per minute, which would be uploaded to a secure internet website, to be accessed by any authorized individuals or service provider.
A2853086 Page 2 25 Date 1 March 2017 Open Session Subject Kat ikati CCTV Camera Installation Proposal - March 2017
Total purchase cost (without installation) $15,894 excl gst
Or $781.77 excl gst, per month for 24 months- rent to own.
- Attachment A provides a ccrv camera option at each affected site, that is compatible with the existing network of Katikati Community Board ccrv cameras (CBD cameras). These cameras take high resolution, more useable video images. However, each camera site does require extra infrastructure (access to power).
- Attachment B provides options for installation of still image security cameras. Still images are not as easy to clearly identify offenders.
- Current costs for Tarnix Security to monitor existing Katikati Community Board ccrv cameras (CBD cameras) from the hours 9pm to 6am, 7 days a week is cu rrently $195 per month, a cost that Council has been meeting to date.
2. Statutory Compliance
Use of ccrv technology in public places, is subject to meeting the requirements of the New Zealand Privacy Act 1993
Fun d"mg, /B u1ged t I mp11caI" t 1ons" Budget Funding Relevant Detail Information
Katikati Community - Initial Purchase Cost Board - Annual Budget Cost
3. Consultation and Communication
Interested/ Affected Completed/Planned Notes Parties Engagement/Consultation/Communi cation
Katikati Consultation undertaken with Di Martin, Neighbourhood Coordinator Katikati Neighbourhood Support Support.
Katikati Police Consultation undertaken with Sergeant Steve Hindmarsh, Officer-In-Charge of Katikati Police.
David Hume Pool Trust Consultation undertaken with Peter Allsop, Trustee, David Hume Pool Trust.
Council staff Consultation undertaken with Reserves and Facilities Officer (West) and the Information Technology Team Leader.
A2853086 Page 3 26 Date 1 March 2017 Open Session Subject Katikati CCTV Camera Installation Proposal - March 2017
Tarnix Security Ltd Consultation with Tupaea Rolleston, Director of Tarnix Security (Council Security Service Provider).
Katikati Community Communication with Shirley Vincent, Patrols Coordinator, Katikati Community Patrols.
Katikati Maori Wardens Communication with Shaan Kingi and Susan Tukaki, Senior Wardens. Katikati Maori Wardens.
A2853086 Page 4 27
TARN I~' SECURITY
Security Quote
Prep a red for
WBOPDC- Katikati Community Board
Tarnix Security Limited I PH 0800 000 329 I www.tarnix.co.nz I [email protected] 28 ~ SECURITY
Western Bay of Plenty District Council
Katikati Community Board
Thank you for contacting Tarnix Security regarding leasing wireless cameras to be installed in Katikati.
The lease is managed by FlexiRent who will deal directly with the council regarding payments. Tarnix security will be responsible for installation.
CCTV System Hardware
~ 3 x IDCam ~ 3 x Weather Shield ~ 3 x lOW Solar Panels ~ 3 x IR Spotlights ~ 3 x Remote Split Cables
Subscription
~ 24 months IDNZ-STD subscription ~ At the completion of the 24 month subscription, WBoPDC will own the hardware. There will be an option to renew the subscription using the existing equipment or an upgrade will be offered.
Total Cost $15894.00 + GST
Cost per Month $781.77 + GST (contract length is 24 months)
Please note that installation costs are additional to the prices listed above. 29
TARN I~' SECURITY
Security Quotes prepared for
WBOPDC- Katikati Community Board
Tarnix Security Limited 1 PH 0800 000 3291 www.tarnix.co.nz I [email protected] 30 ~ SECURITY
Beach Road Centre- CCTV System
Tarnix to Supply and Install:
);;> l x Hikvis ion Darkfighter Externa l PTZ Came ra );;> l x Hikvis ion 16CH Network Video Reco rd er (N VR ) );;> 2x NanoStation M 2 Wireless Ubiquiti Links
Specifications:
• l x Darkfighter PTZ to be installed on the ro undabout lighting pole. Thi s camera ha s 360 degree con trols with 36x optical zoo m ca pabilities
• l x 16CH NVR to be added into the existing system to acco mmodat e for increased hard drive space .
Labor Quantity Price Total Security Technician Labour 6.00 75.00 450.00 Total Labor $450.00
Materials Quantity Price Total Hikvision 16CH NVR with 16 POE 4TB 1.00 1,592.00 1,592.00 Hikvision DS-1614ZJ Bracket for 1.3MP PTZ Camera 1.00 50.00 50.00 Enclosure metal 400x300x200 1.00 155.00 155.00 NanoStation M2 Wireless Link 2.00 245.00 490.00 Cat5E External Ethernet Cable UV Black BOX 1.00 200.00 200.00 Materials 1.00 45.00 45.00 Technician Travel/ Mileage I Admin per hour 2.00 50.00 100.00 Hikvision Darkfighter External PTZ, 2MP 1.00 3,056.48 3,056.48 Total Materials $5,688.48
Total Price (Exclusive of tax) $6,138.48
*Note: Technician Labour includes travel time to and from site. All prices are GST exclusive. Full payment is due within 7 days af invoicing. Please m ake all payments to the details outlined in this quote. Supplied devices and installation is covered by a 12 Month Warranty.
HIKV/S/ON
. ~ -~ , 31 ~ SECURITY
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• • mOIQ "'l j;.-G1 ..-.··-Ga•-'-"'
PAN up to 360 degrees to capture a full picture of your property
TILT between -20 degrees and 90 degrees to get shots above and below the camera
ZOOM up to 36x for a full HD picture of intruders, license plates and more 32 ~ SECURITY
Hikvision DS-2DF82361-AELW 2MP Darkfighter PTZ
The Hikvision OS -20F82 361-AELW is a Oa rkfighter. The ikvision 05-20F82361-AELW eatur es a wrde ra nge of smart functions, including f ace detection, intrusion detection, line crossing detection and audio exception, b€ne rtting users with great improvement on security efficier-.cy. more importantly, wrt h key events I objects being recorded for further forensic needs.
For a Power Supply please use DS- UK-PSU- Please see Related Pr oducts below.
Hikvision DS-2DF82231 -AELW DarkFighter PTZ Key Features:
• 2M P • Fu ll H0 1080 p video • 5.7-205.2mm. 36X Optica l Zoom • 30 ONR, 120d8 WOR. 30 ONR. EIS, HLC/ BLC. SVC • 3xStream • Smart Features • Audio & Alarm 110 • Up to 200m IR • Higll PoE • 24 VA C • Wiper • IP66 & Vandal Res rstant • 2 Year Warranty
Please Note:
-A -Auto back focus -AEL:Hig h-PoE 24VAC
[DARK FIGHTERt
Hikvision DS-2DF82231-AELW DarkFighter PTZ Key Features:
• 2M P • Full H0 1080p video • 5.7-205.2mm, 36X Optical Zoom • 30 DNR. 120d8 WOR. 30 ONR, EIS, HLC/BLC. SVC • 3xStrea m • Smart Features • Audio & Alarm 1/0 • Up to 200m IR • High PoE • 24 VAC • Wiper • IP66 & Vandal Resistant • 2 Yea r Warranty
Please Note:
-A -Auto back focus -AEL High-PoE 24VA C 33 ~ SECURITY
Skate Park- CCTV System
Tarnix to Supply and Install:
>- 2x Hikvision 4MP Turret Ca meras );- l x 4 Port Pl anet POE Sw itch >- l x Asm uss CCTV Po le
Specifications:
• Th e CCTV pole is to be inst all ed in the garden w ith both cameras positioned on top. One camera w ill cove r the carpark and the other w ill cover the skate bowl.
• Cameras are static w ith infrared night vision.
Labor Quantity Price Total Security Technician Labour 8.00 75.00 600.00 Total Labor $600.00
Materials Quantity Price Total Hikvision 4MP WDR EXIR Turret Camera 2.00 420.00 840.00 Enclosure metal 400x300x200 1.00 155.00 155.00 Marley 20mml PVC Pipe Trunking 6m 6.00 22.00 132.00 Planet POE switch 4 Port POE 4 port standard 1.00 189.00 189.00 Cat5E External Ethernet Cable UV Black BOX 1.00 200.00 200.00 Hikvision DS-1614ZJ Bracket for 1.3M P PTZ Camera 2.00 50.00 100.00 Asmuss CCTV Pole - Green 1.00 490.00 490.00 Technician Travel/ Mileage I Admin per hour 2.00 50.00 100.00 Total Materials $2,206.00
Total Price (Exclusive of tax) $2,806.00
*Note: Technician Labour includes travel time to and from site. All prices are GST exclusive. Full payment is due within 7 days of invoicing. Please make all payments to the details outlined in this quote. Supplied devices and installation is covered by a 12 Month Warranty. 34 ~ SECURITY
HIKVISION
DS-2CD2342WD-I 4MP WDR EXIR Turret Network Camera
• Up to 4 mega pixel high resolution • DC12V & PoE • full HD1080p video • Support H.264+ • Dual video streams • High performance EXIR LfD • 2.8mm/4mm/6mm fuced lens • Up to 30m IR range • 120dB Wide Dynamic Range • IP67 weather-proof protection • 3D Digital Noise Reduction • :!-axis adjustment • Backlight Compensation • Dual st~am
Camera
Image Sensor: 1/3" Progressive Scan CMOS
Min. Illumination: 0.01Lux@ (F1.2, AGC ON), 0 Lux with IR
Shutter time: 1/3 s to 1/10,000 s
Lens: 2.8mm, 4mm, 6mm@ F2.0, angle of view: 106. (2.8mm), 83°(4mm), 55.4°(6mm)
Lens Mount: M12
Adjustment Range: Pan:o• - 3eo•, Ti lt: o• - 75•, Rotation: o· - 3eo•
Day& Night: IR cut filter with auto switch
Wide Dynamic Range: 120 dB
Digital noise reduction: 3D DNR 35 ~ SECURITY
David Hume Pool - CCTV System
Tarnixto Supply and Install :
~ 3x Hi kvis ion 4MP Turret Came ras ~ l x Hi kvision Darkfighter External PTZ Ca mera ~ 2x 4 Po rt Pl anet POE Sw itches ~ 2x Na noStation M2 Wire less Ubiquit i Lin ks
Specifications:
• lx turret cam era to be in stall ed cove ring the main lap pool
• l x turret ca mera t o be install ed coverin g t he ge neral entry
• l x turret ca mera to be install ed watchi ng the fence line I wa rm pool
• l x PTZ cam era to be in stalled in the carpark. Thi s ca mera w ill be mounted to on e of the li ghting poles t o give w id e cove rage of the parking area. Thi s ca mera ca n be se t in a fi xe d pos ition or se t to auto t rack motion.
Labor Quantity Price Total Security Technician Labour 14.00 75.00 1,050.00 Total Labor $1,050.00
Materials Quantity Price Total Hikvision 4MP WDR EXIR Turret Camera 3.00 420.00 1,260.00 Hikvision Darkfighter External PTZ, 2MP 1.00 3,056.48 3,056.48 Hikvision DS-1614ZJ Bracket for 1.3MP PTZ Camera 1.00 50.00 50.00 Planet POE switch 4 Port POE 4 port standard 2.00 189.00 378.00 Enclosure metal 400x300x200 2.00 155.00 310.00 Cat5E External Ethernet Cable UV Black BOX 1.00 200.00 200.00 Marley 20mml PVC Pipe Trunking 6m 12.00 22.00 264.00 Materials 1.00 45.00 45.00 NanoStation M2 Wireless Link 2.00 245.00 490.00 Technician Travel/ Mileage I Admin per hour 1.00 50.00 50.00 Total Materials $6,103.48
Total Price (Exclusive of tax) $7,153.48
*Note: Technician Labour includes travel time to and from site. All prices are GST exclusive. Full payment is due within 7 days of in voicing. Please make all payments to the details outlined in this quote. Supplied devices and installation is covered by a 12 Month Warranty. 36 Date 27 February 2017 Open Session Subject Infrastructure Services Report Katikati March 2017
Western Bay of Plenty District Council
Katikati Community Board
Infrastructure Services Report Katikati March 2017
Purpose and Summary
This report provides specific information on infrastructure activities of interest to the Board.
Minute Action Sheets
The current Board Minute Action Sheets are attached to this report. The resolution to receive this report includes receipt of the Minute Action Sheets. Attachment A
Recommendation
1. THAT the Deputy Chief Executive Officer's Report dated 27 February 2017 and titled Infrastructure Services Report Katikati March 2017 be received.
Approved Gary Allis Deputy Chief Executive
A2844802 37 Date 27 February 2017 Open Session Subject Infrastructure Services Report Katikati March 2017
1.0 Utilities
1.1 Ongare Point Wastewater Scheme Preliminary Investigation Currently a Septic Tank Effluent Pump (STEP) wastewater system is proposed for the Ongare Point community. Staff have been working to secure a land for a treatment plant site in Ongare Point. Preliminary design has been completed. Pattie Delamore Partners (PDP) technical consultants have been appointed to assist with the next stages of the scheme (including consent application, finalise design, updated engineers estimate). Project is on track, with resource consent being submitted by end of March 2017. A further meeting is planned for the community in the next two months.
1.2 Beach Road, Katikati A replacement water main (800 metres long) to the end of Beach Road was completed .
1.3 Wharawhara Road Cross Country Water Main Work is to start on 1 March 2017 to replace 550 metre of cross-country water main through private property to the south of Wharawhara Road to the Uretara Stream. Includes water main through a protected bush lot.
1.4 Home Worm Composting Workshops Worm Composting Workshops were held for 50 paying attendees who were interested in learning the basics of worm composting or 'vermi-composting' in Katikati on 18 February 2017 and Te Puke on 25 February 2017. The workshop was well received by all who attended.
The next workshops will be held in Waihi Beach and Omokoroa and are being planned for May or June depending on venue availability on the Saturdays that the educators have available. Upcoming workshops are advertised on Council's website with information regarding registration and payment. Please see: http://www.westernbay.govt.nz/our-services/rubbish-recycling waste/Pages/Worm-Composting .aspx
1.5 SWAP (Solid Waste Analysis Protocol) The second SWAP for the WBOPDC, to analyse the content of rubbish bags and wheelie bins, was undertaken during 22 - 28 February 2017. Three hundred and fifty green bags and bins were analysed, equal to 600kg/day. The audit report will be forwarded as soon as it becomes available. This audit was undertaken in the summer season and will be compared to the results of the first SWAP that was done in June/July 2016.
1.6 Review of Waste Minimisation Management Plan (WMMP) The timeline for adopting a revised WMMP remains for mid-2017. The milestone activities are as follows:
Issues and Options to Council Draft WMMP prepared and presented Consultation with key stakeholders Hearings, deliberations and adoption of WMMP
A2844802 38 Date 27 February 2017 Open Session Subject Infrastructure Services Report Katikati March 2017
Staff have held a workshop with Councillors in February to discuss the pre consultation phase of the WMMP review. Feedback will be given in March 2017 of the communication plan and timeframe for consultation.
1.7 Water Meter Installation Project- WSZ (Western Supply Zone) The installation of water meters in Waihi Beach and Katikati is progressing well. It is expected this project will continue in urban areas for the rest of 2017, and then will move into the rural areas, with an expected project completion date of July 2018.
Our investigation and installation teams occasionally find that some properties share a common water service pipe; in essence, this is termed a "Cross Connection."
In these situations, the installation team may need to install new service pipes where needed on the properties so that each property will have its own separate metered water supply. Therefore should any customer who wish to turn of his or her own supply it will not affect a neighbouring property.
The complete project has set a completion target date of July 2018 for all installations. Information was sent to all customers in July and August 2016 explaining the water meter installations and the pending change to charging for water by the use of water meters.
1.8 Highfields Subdivision Stormwater Detention Pond Conversion Council undertook a preliminary survey of the stormwater pond and the latest GPS points have been used to update Council's GIS. Engineer's estimates for these actions are now being compiled.
2.0 Reserves
2.1 Kauri Point Jetty- Walkway Re-Decking The next stage of Kauri Point Jetty re-decking is due to commence in March/April 2017. Handrail sections are also being replaced as part of this work.
3.0 Strategic Property
3.1 Katikati Library The Community Reference Group (CRG) and staff have met with the architect and agreed the necessary criteria for inclusion in the Hub. The design was received and the layout was agreed. The final design was approved and is currently with the Quantity Surveyor for costing . The QS castings have been received and have been interrogated. The analysis would indicate several areas of cost saving. A decision has been made to go to tender to get a confirmed market price. In the event market pricing is above-budget value engineering and early contractor involvement methodologies will be used to bring the project back to within budget without affecting the overall design elements of the building.
A2844802 39 Date 27 February 2017 Open Session Subject Infrastructure Services Report Katikati March 2017
4.0 Development Engineering and Projects
4.1 Rural Fire Progress on the creation of Fire and Emergency NZ (FENZ) is continuing as planned. From 1 July 2017, Fire and Emergency will be the responsibility of the new FENZ organisation. No significant changes to report this month.
5.0 Emergency Management
5.1 Katikati The engagement with Community Response Planning is working well in the Western District, in particular engaging with Katikati co-ordinating the development (complete) and distribution of Community Guides to Emergencies (including tsunami evacuation maps). Emergency Management Bay of Plenty staff attended the Katikati A&P show on 5 February, they spent the day speaking with a large number of the community about preparedness and participation in Civil Defence Emergency Management.
Emergency Management Bay of Plenty will be working with MYD (Ministry of Youth Development and WBOPDC to co-ordinate the delivery of YES (Youth in Emergency Services) in Maketu and Katikati.
6.0 Roading
6.1 SH 2 North- NZTA The NZTA Te Puna intersection construction is continuing with the Te Puna Road retaining wall under construction. Staff have been in discussion with the NZTA project manager concerning the service road pavement renewal works required past the BP service station.
A2844802 40 Date 27 February 2017 Open Session Subject Infrastructure Services Report Katikati March 2017
6.2 Community Road Budget
Current Account: Current Account Opening Balance 1 July 2016 145,705 Allocation for 2016/17 154,799 Subtotal 300,504 Less: Footpath Improvements- Resolutions K18.9 88,800 Library Footpath and Plaza - Resolutions K18.9 150,000 Commitments- street tree planting 10,000 Talisman Drive Loan payment (see below) 49,158 Projected Current Account Balance 30 June 2017 2,546
Talisman Drive Loan: Loan balance as at 30 June 2016 86,942 Loan Transactions: 2017 Year Interest Charge for 2017 5,216 Principal Repayment 2017 86,942 86,942 Total of 2017 Transactions 92,158
Funded from: Income from Ratepayers Talisman Loan Charge 2017 (43,000) Payment from Current Account above (49,158) (92,158) Projected Talisman Loan Balance as at 30 June 2017 0.00
A2844802 41 ATTACHMENT A Community Board Report KATIKATI COMMUNITY BOARD 17/02/2016
Remit Title Diggleman Park Toilet Block Remit Number K18.16 10.1/ K217. 2.10 1 Owner RFAM Status UNDER ACTION Complete Date Confidential Resolution The Board confirmed that the funding for the Diggleman Park Toilet was now in place with the final concept plan for the fac;ade of the block yet to be confirmed. The Board reaffirmed the concept of the kauri hut fac;ade that was in keeping with the Kauri theme of Diggleman Park with the cost of the Kauri fac;ade envisaged to not be great but the design would be unique. Actions 9 February 2017: Following recent discussion with Katikati Ward Councilors and the Board, the request for Tender specification is being adjusted to reflect 3 unisex toilet cubicles complete with kauri log hut theme. Proposals are being sought and as soon as designs have been received, these will be workshopped with the Board.
13 January 2017: Concept design expressions of interest are being sought and when received staff will workshop the proposals with the Community Board.
8 December 2016: No change - Once expressions are received staff will workshop the proposals with the Community Board.
15 November 2016: Once expressions are received, staff will workshop the proposals with the Community Board.
14 October 2016: No change given other priorities - the toilet specification is currently under review and expressions of interest will be sought as soon as possible.
14 September 2016: No progress given other priorities - the toilet specification is currently under review and expressions of interest will be sought as soon as possible.
12 August 2016: No progress to report given other project priorities, such as Katikati Haiku to Henry Rd cycleway.
13 July 2016: An update on progress is planned to be given at the KKCB workshop 15th July - however no progress to report given other project priorities, such as Katikati Haiku to Henry Rd cycleway.
15 June 2016: No change from previous however, an update on progress is planned to be given at the KKCB workshop 15th July.
11 May 2016: No change from previous report.
13 April 2016: No change from previous report - a toilet spec for design and build is being prepared for a tendering process.
14 March 2016: a toilet specification for design and build is being prepared . It is hoped to let this by May and a decision made on preferred design June/July, subject to consultation requirements.
A2852801 42 ATTACHMENT A
29 February 2016: The comments from the KK Community Board meeting minutes relating to the proposed Diggleman Park toilet design and the Board's preference for a kauri fac;:ade have been noted. The next steps include design and consultation before committing to a design & build procurement process.
A2852801