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KATIKATI COMMUNITY BOARD Poari 1-/Apori Notice of Meeting No K3 Te Karere

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KATIKATI COMMUNITY BOARD Poari 1-/Apori Notice of Meeting No K3 Te Karere Nga Take Western Bay of Plenty fstric "ouncif KATIKATI COMMUNITY BOARD Poari 1-/apori Notice of Meeting No K3 Te Karere Katikati Community Board Poari Hapori Wednesday, 15 March 2017 Katikati Library & Service Centre 7.00pm Members: J Hobbs (Chairperson) B Gibbs (Deputy Chairperson) N Mayo B Warren Councillor P Mackay Councillor M Williams Media Staff Miriam Taris Chief Executive Officer Western Bay of Plenty District Council Western Bay of Plenty Katikati Community Board Mangai o Te Kaunihera Role and Purpose of Community Boards • To represent, and act as an advocate for, the interests of their communities • To consider and report on all matters referred by Council and its Committees, or any matter of interest or concern to the community board • To maintain an overview of services provided by Council within the community • To prepare an annual submission to the Council for expenditure within the community • To communicate with community organisations and special interest groups within the community • To undertake responsibilities as delegated by Council or its Committees Delegated Functions Subject to compliance with Council strategies, policies, plans and legislation: • To maintain an overview of road works, water supply, sewage, stormwater, parks, recreational facilities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions • To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing respective communities to promote public participation and communication within respective communities • To undertake tasks, powers and functions as may be delegated by Council or its Committees in accordance with their delegated functions from time to time • To control, expend and monitor funds as allocated by Council • To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land Or In accordance with allocations which have been approved through the annual plan process: • To have input into Council and its Committees on issues and plans affecting the respective communities • To provide an effective mechanism for community feedback to Council • To receive reports from Council appointees on Co uncil matters relevant to the Community Boards Agenda for Meeting No. K3 Pages Present In Attendance Apologies Public Forum (If Required) A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to 3 minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions. Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive. Recommendation THAT the meeting adjourn for the purpose of holding a public forum. K3 .1 Presentations K3.1.1 Emergency Management - Update Naomi Luckett the Emergency Management Advisor (Community Resilience) Emergency Management Bay of Plenty will be in attendance and give an update in regard to the emergency management information that is to be circulated throughout Katikati . K3.1.2 Horse Riding Safety on Suitable Roads and Recreational Trails Jan Mossman will make a presentation to the Katikati Community Board in relation to Horse Riding Safety on Suitable Roads and Recreational Trails. K3.1.3 Introduction to Ultrafast Fibre (UFF) and UFB2 Alastai r Sievewright, the Marketing Manager from Ultrafast Fibre wil l be in attendance to give a general introduction to Ultrafast Fibre services covering what has been achieved and what's com ing up with specific Ultra Fibre services at Katikati. K3.2 Minutes of Meeting No. K2 of the Katikati Community 7-16 Board held on 1 February 2017 A copy of the minutes are attached. Recommendation THAT the minutes of meeting no. K2 of the Katikati Community Board held on 17 February 2017 as circulated with the agenda, be confirmed as a true and accurate record. K3.3 Chairperson's Report 17-21 Attached is a report from the Chairperson dated 3 Ma rch 2017. K3.4 Cou ncillor's Report 22 Attached is a report from Councillor Williams dated 27 February 2017. K3.5 Katikati CCTV Camera Installation Proposal - March 2017 23-35 Attached is a report from the Community Relationship Advisor dated 1 March 2017. K3.6 Infrastructure Services Report Katikati - March 2017 36-52 Attached is a report from the Deputy Chief Executive dated 27 February 2017. K3.7 Financial Report Katikati- January 2017 53-55 Attached is a report from the Financial Accountant dated 28 February 2017. K3 .8 Council, Standing Committee and Community Board 56-57 Meetings Attached is a schedule of meetings for the months of April and May 2017. Recommendation THAT the schedule of meetings for April and May 2017 be received. 7 Western Bay of Plenty District Council Minutes of Meeting No. K2 of the Katikati Community Board held on 1 February 2017 in the Katikati Library and Service Centre commencing at 7 .OOpm Present Members J Hobbs (Chairperson), B Gibbs (Deputy Chairperson), N Mayo and B Warren and Councillors P Mackay and M Williams In Attendance G Allis (Deputy Chief Executive) and A Alty (Democracy Advisor) Others His Worship the Mayor Garry Webber, Councillor David Marshall and seven members of the public. The Chairperson welcomed all to the first Katikati Community Board meeting for the 2017 year, noting the attendance of His Worship the Mayor Garry Webber, Councillor David Marshall and six members of the public. Public Forum Resolved: Members Hobbs I Gibbs THAT the meeting adjourn for the purpose of holding a public forum. Chairpersons Request to the Mayor and Chief Executive Officer- Katikati Bypass His Worship the Mayor spoke at the meeting in regard to the comment within the Chairpersons Report requesting that he and the Chief Executive Officer, on behalf of the Katikati community work with the Ministry and associated Government agencies in su pport of a State Highway Two bypass at Katikati. The Board was advised that representatives of NZTA and Safe Roads Alliance would be attending the next Community Board Meeting and giving a presentation on the Proposed Road Safety Improvements on State Highway 2 for Waihi to Tauranga . The Board was also 8 Minutes of K2 held on 1 February 2017 2 advised that NZTA representatives would be making a public presentation in the Katikati township in March/ April. It was suggested that Board provide a summary of issues with an order of priority relating to State Highway 2 through Katikati and the surrounding area to submit to the Safe Alliance Team and NZTA as part of their overall information gathering in support of a proposal for a safer highway and bypass. Councillor Marshall spoke about the following items: • Katikati Town Centre Plan • State Highway Two and associated traffic congestion • Open communication with the community. Councillor Marshall provided a full written four page summary that included some of the items he raised in the public forum section of the meeting to the Democracy Advisor. Thys Poulstra - Newly appointed Chairperson of the Western Ward Residents and Ratepayers Association Mr Thys Poulstra introduce himself as the newly appointed chairperson of the Western Ward Residents and Ratepayers Association and acknowledged the value that David Marshall, the immediate past president had brought to this position. Mr Poulstra stated that he looked forward to a positive relationship between the Western Ward Residents and Ratepayers Association, the Community Board and Council in future decision making. Mr Poulstra also spoke about the following items: • Planting of Maples Trees on Fairview Road • Remediation of the footpath along Beach Road outside the College • Concerns regarding traffic negotiation in Carisbrooke Street now that it had been designated as an industrial area • Speed Zones along highway approaches into Katikati township • Narrowness and camber of State Highway Two bridges between Katikati and Te Puna. State Highway 2 In reply, Board members advised that they had previously raised concerns about speed zones along the approaches into the Katikati Township and the narrowness of the state highway bridges with the New Zealand Transport Agency and these would again feature in their submission to the agency. Vehicle Negotiation along Carisbrooke Street The Board acknowledged that there needed to be some discussion on options that may be available to improve traffic flows and safer roadway negotiation along Carisbrooke Street and they would further discuss this at a workshop. 9 Minutes of K2 held on 1 February 2017 3 Jim Davidson spoke to the following items: • Diggleman Park Toilets • Enhancement of the Highfields Stormwater Pond • Katikati Memorial Hall. In regard to the Diggleman Park toilets he asked Council to 'just get on with it' and do what was necessary to get a new public toilet block constructed as soon as possible. The Deputy Chief Executive advised that the Infrastructure Services Report included reference to the Highfields Subdivision Stormwater Pond Conversion Feasibility. The Board extended congratulations to the Katikati War Memorial Hall Committee for the effective and efficient improvements that had been undertaken at the hall over recent months. Resolved : Members Hobbs /Gibbs THAT the meeting reconvene in formal session at 7.37pm. K2.1 Minutes of Meeting No. Kl of the Katikati Community Board held on 30 November 2016 The Board considered the minutes of K1 of the Katikati Community Board held on 30 November 2016 as circulated with the agenda.
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