KESS II Part-funded by the European Social Fund (ESF) through the Welsh Government’s Operational Programme for West Wales and the Valleys. KESS Teams

Central KESS Team Dr Penny Dowdney KESS Wales Project Manager Mr Brian Murcutt KESS Wales Project Coordinator TBC KESS Wales Project Business Liaison Officer Miss Sandra Roberts KESS Wales Monitoring Administrator Miss Mererid Gordon KESS Wales Publicity Administrator CCT Officer KESS Wales CCT Officer

Bangor KESS Team Mrs Caroline Barton KESS Administrator Miss Dawn Davies KESS Financial Administrator Mr Shaun Davies KESS Finance Officer Project Headlines

• £40 Million Pan-Wales Project • Led by Bangor on behalf of the HE sector in Wales • 645 scholarships over 6 years • PhDs 335 • MRes 310 • Unique in the way it uses ESF to support Higher- level skills development Project Background

Knowledge Economy Skills Knowledge Economy Skills Scholarships KESS Scholarships KESS II Convergence ESF 2014-2020 • 2009 - 2014 • All Welsh HEIs • All Welsh HEIs • 335 PhD Places • 220 PhD Places • 310 MRes Places • 200 MRes Places • 351 Completed • 52 Pending • 37 Early Leavers KESS II Partners

Bangor University (lead beneficiary) Aberystwyth University Swansea University Cardiff University University of Sounth Wales (USW) Cardiff Metropolitaon University (Cardiff met.) University of Wales Trinity Saint David (UWTSD) Glyndwr University Project Allocations

PhD Mres Total Bangor 70 64 134 Swansea 60 72 132 Aberystwyth 58 65 123 Cardiff 40 35 75 USW 35 29 64 Cardiff Met. 20 25 45 SMU 12 0 12 Glyndwr 4 0 4 Additional/Surplus - Bid In! 36 20 56 Total 335 310 645 West Wales & the Valleys Operational Region The 3 core components of a KESS Scholarship

Research Collaborative Project

Higher-level Skills Development

Knowledge Economy Skills Scholarships Grand Challenge Areas

Advance Engineering & Life Sciences & Health Materials

Welsh Government’s Grand Challenge Areas

Low Carbon, Energy & ICT & the Digital Economy Environment Further information – Contact details

• To be added on new KESS II website

• Currently on Doctoral School website • https://www.bangor.ac.uk/doctoral-school/ Deliverables / Indicators / Outputs & Results

• 100% recruitment of Participants (as per Business Plan 645 participants)

• 78% Completers – gaining qualification

• 50% of completers in Employment Brian Murcutt KESS Wales Project Coordinator Requirements – Academic Supervisors

• Supervise participants (including weekly meetings) • Attend Quarterly meetings with company supervisor and student • Complete timesheets to record time input into the project. This will be used to calculate the match funding (125 staff hours per annum per student) • Budget responsibility • Contribute to the formulation of quarterly progress reports University match funding

• University (staff time) – completion of certified monthly timesheets, activity details and supporting payroll documentation • Project staff to be allocated on the new University Agresso online timesheet system

• Individual projects will be reviewed • Overheads (Simplified costs at 25% of direct costs) Requirements – Company

• “host” student for minimum of 30 days per year • Attend quarterly meetings with academic supervisor and student • Provide named supervisor for participants whilst on company premises • Contribute to the formulation of quarterly progress reports • Pay annual invoices for cash contributions, dependant on company size between £3,000 – £4,750p.a. + VAT • NO In-Kind contributions (timesheets) required for KESS II Requirements – Participants (students)

• Complete monthly timesheets (average 39 hours per week) • Timesheet template now available on KESS website • Stipend payment are paid monthly in-arrears • Stipend payments will be made on submission of certified timesheets • Stipend payments will be paid direct into bank account • Attend weekly meetings with academic supervisor • Attend quarterly meetings with company and academic supervisors Requirements – Participants (students)

• Attend quarterly meetings with company and academic supervisors • Achieve agreed milestones • Instigate and contribute to quarterly reports for companies • Spend at least 30 days per year at company • Participate in project evaluation • Final report to company partner (presentation or report) • Complete/Achieve Postgraduate Skills Development Award • Submit thesis by given deadlines and achieve professional qualification Requirements – Participants (students)

• Actively seek employment opportunities in the West Wales and the Valleys area at the end of the project • Respond to any requests for information regarding employment destination at the end of the project • Participate in publicity activities as required and ensure all publicity includes recognition for the ESF Financial Breakdown of KESS II Scholarship (PA)

Financial Breakdown of KESS II Scholarship (PA)

Item Cost Mres/Master by PhD Research/Mphil 1 Student Stipend (STARTING) £14,057 £11,246 2 Travel £550 £550 3 Conference Costs £200 £200 4 Equipment (Small Items) £800 £800 5 Consumables £1,500 £1,500 6 Student Support - HR other - training/development £325 £325 7 Student Support - HR other - creche/childcare/disability costs £325 £325 8 Academic Supervisor Travel £75 £75 9 Academic Supervision £4,638 £4,638 10 Indirect Costs £2,103 £2,103 £24,573 £21,762 Financial Breakdown of KESS II Scholarship (PA)

• Student Stipend for PhDs start at the RCUK 15/16 rates. • Travel – an annual budget for students travel for attending company partner, travel for their research and travel costs for conferences. • Conference – an annual budget for attending conferences UK and EU (with any international conference and travel costs to be approved by WEFO). All conference requests by participants must complete a KESS II “Application to travel outside the Convergence Area & UK using KESS II funding” form for approval. • Equipment (small items) – an annual budget for any essential small equipment items that the project / participant requires to complete the research (example: PC, laptop, tablet, audio etc..). All items of equipment will be owned by the University and loaned to the participant, to be returned to the University on completion. • Consumables – an annual budget for consumable items required for the research. • Student Support – HR Other – training/development – annual budget for the participant training and development needs. Expenditure – Eligible Costs

Equipment • Any single item must not exceed £1,300 (including VAT) • Desk top PC (monitor/tower/keyboard/mouse are treated as one) • Must follow University purchasing policy (details on Finance web page) • Must be registered on Department / KESS equipment register • Owned by University and must be returned to Department Expenditure – Eligible Costs

Travel • Budget is for the student • Incurred directly by the University (Train/Flights/Accommodation) • Reclaim expenses following University policy • Small Academic travel budget Consumables • Chemicals, Materials, other costs, etc… Ineligible Costs

• Internal transfers • Store recharges (unless audit trail has been approved) • Stationery (one order per PhD student/project) • Photocopies • Printing – central print unit • Postage • Other internal transfers KESS II Criteria and Eligibility

• Company partner must have an operational address within the operational region (not registered head office) • Company cash contribution between £3,000 to £4,750 + VAT • Project Research must fit with one of the Welsh Government Grand Challenge Economic Sectors • Fit with Economic Prioritisation Framework (EPF) • Potential for Economic Benefit • Quality of Research • Additional benefits to the Operational Region (i.e. social/ environmental, links to other structural funds projects) • Relevance of the skills development to the private sector • Supervisory arrangements KESS II Criteria and Eligibility

Participants • Individuals who currently live in the programme area (their home address) • Individuals currently working in the programme area, even if they live in a neighbouring region • Individuals currently studying at educational institutions in the programme area, even if they live in a neighbouring region • Eligibility is determined at the point of entry, and for KESS II will be at the time an offer is made • For Eligibility to continue, individuals must continue to be in one of the above categories . • Individuals who do not live, work or study in the programming region are not eligible for support even if the activity takes place in the funding programme area. Assessing ESF Participant eligibility

Geographic eligibility

• Basic rules -Right to live in the UK • Bank Accounts -Bank Statement • Education -Qualifications held • Employment -Employment / self-employed details • Age -Full passport / driving licence • Address -Tenancy agreement / driving licence Assessing ESF Participant eligibility

Savings

• Maximum savings allowable under KESS II is set to £60k <£60k -Eligible to receive full scholarship >£60k - NOT Eligible

• Copy of Bank Statements Assessing ESF Participant eligibility

Income  A sliding scale is proposed, to assess the level of paid income of a potential employed participant who wishes to participate in KESS II on a part-time basis (based on the 2014 current National Minimum Wage Rates https://www.gov.uk/national-minimum-wage- rates / Maximum weekly working hours https://www.gov.uk/maximum-weekly- working-hours/overview), as follows:

• No Income/ Volunteer 100% Stipend • Weekly 0 - 12 hours 75% Stipend • Weekly 12 - 24 hours 50% Stipend • Weekly 24 - 36 hours 25% Stipend • Weekly 36 - 48 hours 0% NO Stipend • Full-Time employment 0% NO Stipend Participant Agreement / Contract

Contract period • PhD 3 years + 6 months for thesis submission + 6 months for Viva and to gain qualification. A total of 4 years, as per University regulations • MRes 1 year + 3 months for thesis submission + 3 months for Viva and to gain qualification. A total of 1 years 6 months, as per University regulations Re-payment • Withdrawal within the first 12 months • Non-submission of PhD/MRes thesis • Non-submission of certified timesheets No re-payment • Withdrawal for medical reasons/life changing circumstances • University terminates the student’s scholarship Company Contract /Agreement

• IPR, is owned by the University • If company wishes to terminate contract, then the full project cash contribution will be paid • If student terminates, the company contract ends on the day of the student termination or withdrawal. • Cash contribution will be re-calculated from the date of termination or withdrawal (pro-rata) and any refund will be repaid to Company Dr Penny Dowdney

Post graduate Skills Development Award (PDSA) Post graduate Skills Development Award (PSDA)

• 30 ‘KESS credits’: need to attend a 2-day KESS GRAD School (10 credits). • PhD: 60 ‘KESS credits’: 3-day KESS GRAD School in year two (20 credits). • ‘KESS credits ‘ : as approved, hourly equivalence : selected according to individual / project needs. • KESS Grad School : residential, mixed cohorts • Trans-national opportunities Dr Penny Dowdney

Skills Forge Skills Forge

• Skills Forge is an interactive website (https://skillsforge.bangor.ac.uk/) designed to help postgraduate researchers effectively manage their degree as well as personal and professional skills. • The use of Skills Forge is mandatory for postgraduate researchers and their supervisors.

Features of Skills Forge

• Skills Forge Log-in – to login to the system • Dashboard- provides an overview of tasks that postgraduate researchers should be considering at various stages of their research degree. • Meetings -Supervision meetings can be recorded online with an electronic signature system in place to lock the form only after supervisor and postgraduate researcher have agreed on the content. • Quarterly Reports –completed at key points throughout the KESS project with electronic signature system . This form should be completed by all three parties involved : the participant; the academic supervisor; the company partner. Marketing + Publicity

Marketing and Publicity Marketing and Publicity - Overview

• Maximise the publicity potential of projects • Case studies/press releases/competitions

• Good for company partners • Good for participants CVs • Good for the University and collaborative research in general Marketing and Publicity - Overview

Your marketing

• If you would like to use your KESS project as part of your company/school marketing please let us know • Remember : – Logos – Information in relation to the funders Logo Usage Guidelines

As part of KESS, there are certain logos that need to be used appropriately on your documents.

These are the KESS logo and the ESF logo.

Logos and publicity guidance information can be downloaded from: http://www.bangor.ac.uk/doctoral-school/kess/KESSIIDownloads.php

Other logos that may need to be used could include your Company Partner’s logo and the corresponding HEI’s logo (such as Bangor University). Please check the specific logo and branding policies with the respective partners before use. Logo Usage Guidelines: ESF

This is the new ESF logo for projects running 2014 - 2020

• As part of the funding conditions of KESS, the ESF logo must be displayed on all relevant documents and publications.

• The ESF logo is governed by a WEFO approved marketing and publicity policy.

Information and Publicity Guidelines, Welsh European Funding Office, European Structural Funds Programmes 2014-2020, September 2015. Available from: http://gov.wales/docs/wefo/publications/150911publicisingyourproject20142020en.pdf Logo Usage Guidelines: ESF

ESF acknowledging text must also be used in documents for KESS:

Ysgoloriaeth Sgiliau Economi Gwybodaeth (KESS) yn • You can input the text in full at the bottom or end of each Gymru gyfan sgiliau lefel uwch yn fenter a arweinir document. gan Brifysgol Bangor ar ran y sector AU yng Nghymru. Fe’i cyllidir yn rhannol gan Gronfeydd Cymdeithasol • You only need to include the text once per full document and in the language of your choice (unless the document is Ewropeaidd (ESF) cydgyfeirio ar gyfer Gorllewin Cymru bilingual). a’r Cymoedd. • The text has been written specifically for the KESS Knowledge Economy Skills Scholarships (KESS) is a programme and should not be edited or changed in any way. pan-Wales higher level skills initiative led by Bangor University on behalf of the HE sector in Wales. It is • The text should be displayed in a legible size and font with clear spacing above and below. part funded by the Welsh Government’s European Social Fund (ESF) convergence programme for West The text can be copied/downloaded from: Wales and the Valleys. http://www.bangor.ac.uk/doctoral-school/kess/KESSIIDownloads.php Logo Usage Guidelines: ESF

Why must we use the ESF logo?

• Displaying the ESF logo is about acknowledging EU funds and the benefits of EU funding for Wales.

• To ‘highlight the contribution EU Funds are making in Wales’.

• ‘To communicate the opportunities and achievements of EU funds and the impact they are having in transforming Wales’ economic prospects’.

• ‘We all have a shared responsibility to communicate the benefits of this investment, and this is a non-negotiable condition for EU funds’.

Page 3, Information and Publicity Guidelines, Welsh European Funding Office, European Structural Funds Programmes 2014-2020, September 2015 Logo Usage Guidelines: ESF

ESF Logo: Do’s and Don’ts

• ‘In all cases, the minimum size requirement is 45mm wide x 33mm high. (There is no maximum size restriction).’

• If printing in A3 or larger, it is preferable that the logo size be scaled accordingly. Further guidance on advised size can be found in the full ESF publicity guidance document.

Annex B, Page 13, Information and Publicity Guidelines, Welsh European Funding Office, European Structural Funds Programmes 2014-2020, September 2015 Logo Usage Guidelines: ESF

ESF Logo: Do’s and Don’ts

• ‘Do not reproduce the logo unless all the text on the logo can be easily read.’

• For example, the text in the picture is pixelated and would not be adequate for use.

• If you are struggling with a low-resolution file, please visit the download page for a high resolution version of the logo or simply contact us and we will provide one. Logo Usage Guidelines: ESF

‘The logo should be used in full colour wherever possible.’

Please avoid using or reproducing the ESF logo in black and white or grayscale if you can. If you find that this is unavoidable at times, get in touch and we will offer guidance. Logo Usage Guidelines: ESF

‘Do not distort the logo.’

We often see distorted logos appearing in Word or Excel documents, please try to avoid this by scaling the logo proportionally or holding Shift when re-sizing the logo. Logo Usage Guidelines: ESF

‘Do not infringe the exclusion zone*.’

*’The exclusion zone is the area of clear space that should surround the logo. This is to ensure visual impact, without interference from other elements e.g. other logos, text etc.’ Logo Usage Guidelines: KESS

This is the KESS logo that you are familiar with, however there will soon be a new logo for KESS II and the new phase of the project.

There is no minimum size for the KESS logo so long as it adheres to the following: • That logo text remains legible at large or small sizes • That it is displayed prominently and clearly • That no part of the logo is obscured or omitted in any way • Stick to the original predefined colours of the logo • Do not distort the logo • Respect the basic exclusion zone of the logo, do not overlap it with others. • Use the logo in full colour wherever possible - a black and white version may be used, if required. We will supply this for download. Questions? / Thank you