Notice of Meeting

Executive Councillor Bettison OBE (Chairman), Councillor Dr Barnard (Vice-Chairman), Councillors D Birch, Brunel-Walker, Harrison, Mrs Hayes MBE, Heydon and Turrell Tuesday 22 October 2019, 5.00 - 6.30 pm Council Chamber - Time Square, Market Street, Bracknell, RG12

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Agenda

Item Description Page

1. Apologies

2. Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting. There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

3. Minutes 5 - 12

To consider and approve the minutes of the meeting of the Executive held on 24 September 2019.

4. Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Executive Key Decisions

The items listed below all relate to Key Executive decisions, unless stated otherwise below. 5. Council Plan 2019-23 13 - 24

To approve the new Council Plan. Reporting: Timothy Wheadon

EMERGENCY EVACUATION INSTRUCTIONS If you hear the alarm, leave the building immediately. Follow the green signs. Use the stairs not the lifts. Do not re-enter the building until told to do so. 6. 2019 Review Polling Districts and Polling Places 25 - 26

To report on the statutory review of all polling places and polling districts within Bracknell Forest. Reporting: Kevin Gibbs

7. Transfer of land - non-strategic open spaces to Parish and Town 27 - 32 Councils

To approve the grant of new long-term leases to transfer selected open spaces to Parish and Town Council management and maintenance.

To approve the re-grant of existing leases to create consistency of lease terms and durations for Parish and Town Councils.

Reporting: Kevin Gibbs

8. Adoption of a Local List of Buildings and Structures of Local 33 - 68 Architectural or Historic Interest

To approve the Local List of Buildings and Structures of Local Architectural or Historic Interest in response to nominations received. Reporting: Andrew Hunter

Exclusion of the Press and Public

Agenda item 9 is supported by annexes containing exempt information as defined in Schedule 12A of the Local Government Act 1972. If the Committee wishes to discuss the content of these annexes in detail, it may choose to move the following resolution:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 5/6 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3) Information relating to the financial or business affairs of any particular person (including the authority holding that information). 9. School meals catering re-tender 69 - 98

To approve the Procurement Plan for the re-tender of the school meals catering contract. Reporting: Rachel Morgan

Exclusion of the Press and Public

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 10 and 11 EMERGENCY EVACUATION INSTRUCTIONS If you hear the alarm, leave the building immediately. Follow the green signs. Use the stairs not the lifts. Do not re-enter the building until told to do so. which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).

NB: No representations were received in response to the 28 day notice of a private meeting. 10. Procurement Plan for the Re-tender of Liability Insurance Provider and 99 - 120 Claims Handling Service

To agree the procurement plan for the re-tender of liability insurance provider and claims handling service. Reporting: Stuart McKellar

11. Home to School Transport New Contracts procurement 121 - 146

To approve the Procurement Plan for Home to School Transport and Occasional Transport Services. Reporting: Kevin Gibbs

Sound recording, photographing, filming and use of social media is permitted. Please contact Hannah Stevenson, 01344 352308, [email protected], so that any special arrangements can be made. Published: 15 October 2019

EMERGENCY EVACUATION INSTRUCTIONS If you hear the alarm, leave the building immediately. Follow the green signs. Use the stairs not the lifts. Do not re-enter the building until told to do so. This page is intentionally left blank Agenda Item 3

EXECUTIVE 24 SEPTEMBER 2019 5.00 - 5.42 PM

Present: Councillors Bettison OBE (Chairman), Dr Barnard (Vice-Chairman), D Birch, Brunel-Walker, Harrison, Mrs Hayes MBE, Heydon and Turrell

12. Declarations of Interest There were no declarations of interest.

13. Minutes RESOLVED that the minutes of the meeting of the Executive on 23 July 2019 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions and Decision Records The Executive considered the following items. The decisions are recorded in the decision sheets attached to these minutes and summarised below:

14. Draft Bracknell Forest Local Plan - further consultation RESOLVED that:

i) the Draft Bracknell Forest Local Plan (Appendix A of the Director of Place, Planning and Regeneration’s report) and other supporting consultation documents be published for a period of public consultation starting on Friday 25th October and ending on Friday 6th December 2019;

ii) the Consultation Strategy (Appendix B Director of Place, Planning and Regeneration’s report) be agreed; and,

iii) Any minor changes to the Draft Bracknell Forest Local Plan and other supporting material produced prior to the consultation be agreed by the Director, Place Planning and Regeneration in consultation with the Executive Member for Planning and Transport.

15. Supervision Policy 2019, Children's Social Care RESOLVED that the Supervision Policy for Children’s Social Care as attached at Appendix A of the Director: People’s report be agreed.

16. Council Plan Overview Report RESOLVED the performance of the council over the period from April - June 2019 highlighted in the Overview Report in Annex A of the Chief Executive’s report be noted.

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17. Exclusion of Public and Press RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 6 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3) Information relating to the financial or business affairs of any particular person (including the authority).

18. Heathlands Redevelopment RESOLVED that

i) That the award of a contract for the pre-construction services for the Heathlands redevelopment be approved to Tenderer A which is within the budget approved by the Executive in March 2019

ii) That the Council continues to work in partnership with the East Berkshire Clinical Commissioning Group and Frimley Health NHS Foundation Trust to confirm provider arrangements through continued discussions to agree and formalise partnership arrangements to operate the EMI nursing care beds.

iii) That a flexible approach should be taken to the management of void beds in the first 2 years of operation of a new Heathlands facility, including permitting alternative Health and social care uses of one or more wings in the building so long as these would not conflict with its prime on-going purposes of providing nursing care for residents with EMI needs and intermediate care services.

iv) That a further report be presented setting out detailed partnership arrangements that consider and allocate risk and reward appropriately between the various parties prior to approving the main works contract.

CHAIRMAN

6 Minute Annex

Bracknell Forest Council Record of Decision

Work Programme Reference I084392

1. TITLE: Draft Bracknell Forest Local Plan - further consultation

2. SERVICE AREA: Place, Planning & Regeneration

3. PURPOSE OF DECISION

To seek authority to carry out consultation on a revised strategy following consideration of changes in national policy, previous comments and new evidence.

4 IS KEY DECISION Yes

5. DECISION MADE BY: Executive

6. DECISION:

i) the Draft Bracknell Forest Local Plan (Appendix A of the Director of Place, Planning and Regeneration’s report) and other supporting consultation documents be published for a period of public consultation starting on Friday 25th October and ending on Friday 6th December 2019;

ii) the Consultation Strategy (Appendix B Director of Place, Planning and Regeneration’s report) be agreed; and,

iii) Any minor changes to the Draft Bracknell Forest Local Plan and other supporting material produced prior to the consultation be agreed by the Director, Place Planning and Regeneration in consultation with the Executive Member for Planning and Transport.

7. REASON FOR DECISION

1. The Regulations require that a local plan is prepared in consultation with the local community and other stakeholders. The proposed consultation will facilitate engagement and comments received will help inform policies and allocations included in the Submission BFLP.

2. It is important that the Submission BFLP is based on robust evidence and takes account of current national policy, in order to be found ‘sound’.

8. ALTERNATIVE OPTIONS CONSIDERED

The option of not consulting on the revised growth strategy would leave the Council vulnerable at examination stage when stakeholders have the opportunity to pursue concerns that they have about the process followed and which sites have been included with an independent inspector, whose role is to assess a plan.

9. PRINCIPAL GROUPS CONSULTED: Public Statutory consultees General consultation bodies

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10. DOCUMENT CONSIDERED: Report of the Director: Place, Planning & Regeneration

11. DECLARED CONFLICTS OF INTEREST:

Date Decision Made Final Day of Call-in Period

24 September 2019 1 October 2019

SIGNED: ...... DATE: ......

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Bracknell Forest Council Record of Decision

Work Programme Reference I085467

1. TITLE: Supervision Policy 2019, Children's Social Care

2. SERVICE AREA: People

3. PURPOSE OF DECISION

This policy outlines what supervisors and supervisees can expect from good supervision in Bracknell Forest Children’s Social Care and how we will meet our responsibility to provide it. All children benefit from workers who have good and regular supervision and all workers benefit from good supervision.

4 IS KEY DECISION No

5. DECISION MADE BY: Executive

6. DECISION:

That the Supervision Policy for Children’s Social Care, as attached at Appendix A of the Director: People’s report, be agreed.

7. REASON FOR DECISION

To ensure that everyone who works within Children’s Social Care has: • Effective, timely and accessible supervision • That enables them to fulfil their role of improving outcomes for children and • Supports the emotional demands of the work

8. ALTERNATIVE OPTIONS CONSIDERED

No alternative options have been considered.

9. PRINCIPAL GROUPS CONSULTED: Children's Social Care Working Group Children's Social Care Senior Management Team People Departmental Management Team

10. DOCUMENT CONSIDERED: Report of the Executive Director: People

11. DECLARED CONFLICTS OF INTEREST: None

Date Decision Made Final Day of Call-in Period

24 September 2019 1 October 2019

SIGNED: ...... DATE: ......

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Bracknell Forest Council Record of Decision

Work Programme Reference I085571

1. TITLE: Council Plan Overview Report

2. SERVICE AREA: Chief Executive's Office

3. PURPOSE OF DECISION

To inform the Executive of the performance of the council over the first quarter of the 2019/20 financial year.

4 IS KEY DECISION No

5. DECISION MADE BY: Executive

6. DECISION:

The performance of the council over the period from April - June 2019 highlighted in the Overview Report in Annex A of the Chief Executive’s report be noted.

7. REASON FOR DECISION

To brief the Executive on the council’s performance, highlighting key areas, so that appropriate action can be taken if needed.

8. ALTERNATIVE OPTIONS CONSIDERED

None applicable.

9. PRINCIPAL GROUPS CONSULTED: None

10. DOCUMENT CONSIDERED: Report of the Chief Executive

11. DECLARED CONFLICTS OF INTEREST: None

Date Decision Made Final Day of Call-in Period

24 September 2019 1 October 2019

SIGNED: ...... DATE: ......

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Bracknell Forest Council Record of Decision

Work Programme Reference I085918

1. TITLE: Heathlands Redevelopment

2. SERVICE AREA: People

3. PURPOSE OF DECISION

For the Executive to approve the decision to appoint the contractor, in line with the procurement plan, for the RIBA Stage 3 design which will enable the Council to submit a planning application and progress with costings for the enabling/main works stages. The report also provides an update on the principles of Provider arrangements.

4 IS KEY DECISION Yes

5. DECISION MADE BY: Executive

6. DECISION:

i) That the award of a contract for the pre-construction services for the Heathlands redevelopment be approved to Tenderer A which is within the budget approved by the Executive in March 2019

ii) That the Council continues to work in partnership with the East Berkshire Clinical Commissioning Group and Frimley Health NHS Foundation Trust to confirm provider arrangements through continued discussions to agree and formalise partnership arrangements to operate the EMI nursing care beds.

iii) That a flexible approach should be taken to the management of void beds in the first 2 years of operation of a new Heathlands facility, including permitting alternative Health and social care uses of one or more wings in the building so long as these would not conflict with its prime on-going purposes of providing nursing care for residents with EMI needs and intermediate care services.

iv) That a further report be presented setting out detailed partnership arrangements that consider and allocate risk and reward appropriately between the various parties prior to approving the main works contract.

7. REASON FOR DECISION

Council agreed at its meeting on 27 February 2019 to include a budget of £10.95m in the capital programme for redevelopment of the former Heathlands residential care home, and a business case was considered and approved by the Executive in March 2019. The recommended tender for design and pre-construction services is affordable within the budget previously approved and the procurement plan agreed by the Executive.

There continues to be evidence that Bracknell lacks local provision for dementia nursing care that has the ability to cater for those with more complex needs.

A partnership agreement of some form will be most appropriate to set out the roles and

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responsibilities of each organisation rather than a simple contract for services. It is anticipated that the scheme could realise improvements in the following areas:

- Health and social care integration - Workforce stability and upskilling - Outcomes for residents - Market control and stabilisation - Continued improvement across the system

8. ALTERNATIVE OPTIONS CONSIDERED

The alternative options were detailed in the Executive Director: People and Director: Finance's report and involve exempt information.

9. PRINCIPAL GROUPS CONSULTED: East Berkshire CCG, Frimley Health NHS Foundation Trust for and the Local Planning Authority.

10. DOCUMENT CONSIDERED: Report of the Executive Director: People

11. DECLARED CONFLICTS OF INTEREST:

Date Decision Made Final Day of Call-in Period

24 September 2019 1 October 2019

SIGNED: ...... DATE: ......

12 Agenda Item 5

TO: EXECUTIVE 22 OCTOBER 2019

COUNCIL PLAN 2019-2023 Chief Executive

1 PURPOSE OF REPORT 1.1 The purpose of this report is to invite the Executive to agree the attached Council Plan and recommend it to Council.

2 RECOMMENDATION(S) 2.1 That the Executive recommend the Council Plan 2019-2023 to Council attached at Annex A.

3 REASONS FOR RECOMMENDATION(S) 3.1 Since becoming a Unitary Authority in 1998 the Council has made savings in its annual revenue spending in excess of £80m. Of this over £18m has been removed from budgets in the last few years. By all comparative measures, the Council provides value for money. However, pressure on public sector spending remains and further significant savings will be needed over the next five years. 3.2 The Council Plan is rooted firmly in the Conservative election manifesto of 2019. It puts these election commitments made then into the current financial context to provide the organisation with a strategic direction and framework to meet the challenges ahead. In order to meet this challenge, the council needs to find a framework for delivering services that allows us to adapt, innovate, find new ways of working and, in some cases, reduce what we do.

4 ALTERNATIVE OPTIONS CONSIDERED 4.1 None – the Council needs a comprehensive Council Plan to provide a coherent framework to guide and prioritise its many activities over the life of this Council.

5 SUPPORTING INFORMATION 5.1 The Council’s broad approach to service planning has been in place since 2003 and has served it well. In essence the approach is based upon a “narrative” which recognises Bracknell Forest as “the borough of opportunity”. The Council has striven to provide a borough which is attractive to live and work in with a strong economy, good connections and an outstanding environment. As part of the overall narrative the Council has itself adopted a pragmatic approach to service delivery and has developed a reputation for being effective, whether services are provided directly or otherwise. 5.2 The Council has also recognised that it has an important role in shaping the borough and this has been seen through its work to promote the regeneration of Bracknell Town Centre and in its robust approach to providing a local development framework which has protected the environment and provided a policy led framework for managing growth over many years. A key part of the Council’s ethos is that it is supportive of business and the local economy. In short the Council has made

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genuine and realistic attempts to please most residents for most of the time. The extent to which it has been successful can be seen in the fact that 87% of local residents believe that the borough is a good place in which to live. 5.3 Since the local election Members, both within the Executive and the Overview & Scrutiny Commission, have been working with the Corporate Management Team to review how best to deliver the Majority Parties election commitment. The result is a new approach to strategic planning and to Overview & Scrutiny which is facilitated in a revised Council Plan which is included in Annex A. 5.4 Given the significance of the document to the strategic direction of the Council it is important that it is subject to debate and consideration by the Full Council. It is therefore recommended that the Executive itself recommends the plan to the next Council Meeting on 27 November. 5.5 Turning to the Council Plan, Members will see that it is centred upon six strategic themes or priority areas; - Value for money - Economic resilience - Education and skills - Caring for residents and their families - A clean, green and responsibly sustainable place - Communities 5.6 Each theme will be underpinned by a number of annual priorities that take the Council towards the achievement of the four-year key objectives. These annual priorities will be included in individual Department Service Plans which will also contain key performance indicators reflecting the priorities and day to day operations. Progress against the Council Plan will be reported to the Executive via a quarterly overview report from the Chief Executive. At the end of the financial year an annual report will be published summarising progress made over the year.

6 ADVICE RECEIVED FROM STATUTORY AND OTHER OFFICERS Borough Solicitor 6.1 In the event of service reductions arising as a result of the Council seeking to achieve its predicted savings targets, these will need to be carefully managed to minimise the risk of legal challenges. Where challenges against service reductions have been presented before the courts in recent years these have highlighted the need for Councils to engage in meaningful public consultation and have regard to its equality duties prior to decisions being made. Director: Finance 6.2 In parallel with the Council Plan a new Medium Term Financial Strategy is being developed to identify the scale and timing of the financial challenge facing the Council. The Council Plan and Medium Term Financial Strategy are complementary, with the Council Plan articulating the Council's strategic approach and priorities within the overall financial envelope. Equalities Impact Assessment 6.3 An initial Equalities Impact Assessment screening is attached at Annex B. Strategic Risk Management Issues

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6.4 The Council Plan is the over-arching framework and strategic approach for the organisation for the duration of the current administration. This has primarily been motivated by the anticipated future budget cuts, and the need to respond to these with a new approach. It is important that the council has a framework in place so that it can face the budget challenges ahead in a coherent and consistent way, and in this way effectively manage risk. Other Officers 6.5 N/a

7 CONSULTATION Principal Groups Consulted 7.1 Executive Overview and Scrutiny Commission Corporate Management Team Departmental Management Teams Senior Leadership Group Method of Consultation 7.2 Face to Face meetings Email Telephone Representations Received 7.3 The Council Plan has been in development since the May 2019 elections. Representations received have been incorporated into the document as it has developed.

Contact for further information Harjit Hunjan - Organisational Development, Transformation & HR - 01344 351542 [email protected]

15 This page is intentionally left blank Welcome to Bracknell Forest Council’s Council Plan 2019 to 2023

The Borough of opportunity

Your Council’s plan sets out our key objectives for the We recognise we spend your money. We To deliver on all our objectives, period 2019 – 2023. It is based upon the pledges made to will prioritise spending wisely based upon we have focused our Council residents in the 2019 local election. clearly identified needs targeting in plan on six strategic themes. particular: The plan focuses on the things that matter most to our The Council’s annual delivery residents and is at the heart of everything the Council • Reducing our impact on climate change. plans are derived from the does. Council plan and will be 17 • Ensuring early help is available for our monitored openly against a In challenging times, residents can be assured the most vulnerable residents to keep them number of key performance Council will provide the strong leadership, financial safe and to help them remain indicators. stability and strong corporate governance to ensure that independent whist avoiding loneliness core services are maintained. and isolation. • Reducing homelessness. A key objective is to ensure that Bracknell Forest stays prosperous and remains a good place to live, work and • Developing all age learning and life play. skills. • Maintaining value for money. We will work with other organisations to deliver good quality local services in a joined up and “person-centred” way.

Bracknell Forest is a place where diversity and cultural heritage are recognised as a strength. We will encourage vibrant local groups and work to ensure everyone feels connected and able to actively participate. 1. Caring for you and your family Annual Priorities/Performance Bracknell Forest is one Key Objectives are to: “ Measures of the heathiest places to live. We want you to live 1) Develop and implement a council-wide programme of measures to help To be included in Service Plans – longer in good health, improve the health of our local population. February 2020 both physical and mental. 2) Develop a new early help mental well-being service for children and young We will continue to invest people, working with partners including our schools. in preventing you and 3) Align our social care services with Primary Care networks to allow improved your family from needing integration of care and health activities. health and care services 4) Review our Disabled Facility Grants Adaptations Service to speed up in the first place. We applications to support people to live independently, implementing a new pledge to buy the best policy. possible services that 5) Work with CCG to develop a joint community and health facility at Blue meet the needs of our Mountain. 6) Work with Town and Parish Councils to deliver new community facilities. residents.”18 7) Transform the way children’s centres work making them into family support centres. 8) Implement the Family Safeguarding Model of Social Work practice to protect vulnerable children and reduce entrants to the youth offending service. 9) Deliver a new residential facility for elderly people with dementia at Heathlands in Bracknell in partnership with the Health partners. 10) Use social prescribing and support the voluntary sector to help reduce isolation and loneliness. 11) Ensure there are opportunities for everyone to enjoy and participate in sports and leisure activities. 12) Continue to provide easy access to the natural environment. 13) Actively support the armed services located in Bracknell. 2. Value for Money

Annual Priorities/Performance “We will continue to Key Objectives are to: Measures drive and maintain strong financial 1) Ensure our Council Tax is in the lowest 10% nationally amongst similar To be included in Service Plans – authorities. management and ensure February 2020 that what we are 2) Invest in digital technology and access points to help people access our spending is targeted on services. the right things. The way 3) Generate income to fund local services from a commercial property portfolio. the Council is funded will 4) Establish a Joint Venture with a private partner to ensure timely and continue to change, so appropriate development of key Council sites. will the way we deliver the services you value and trust19 .” 3. Education and Skills

Key Objectives are to: Annual Priorities/Performance “The Council is Measures responsible for providing 1) Ensure we provide enough school places for every child in the Borough. school places to meet To be included in Service Plans – 2) Work with schools to ensure standards are in the top quartile nationally. demand. By ensuring we February 2020 have enough school places 3) Encourage local businesses to engage with local schools. 4) Review the future of our youth services and open a new town centre youth we are supporting parents hub at Braccan Walk. in their desire to have greater choice. The 5) Increase the number of apprenticeships, work experience placements and other training opportunities both within the Council and in the Borough. Council supports schools 6) Increase the percentage of children (aged 0 - 4) achieving good levels of through its highly rated schools improvement development in communication and language. service. Working with 7) Create opportunities for care leavers to develop skills to help them be prepared to transition to adulthood. teachers20 and governors 8) Improve the protection of vulnerable children including those with Special the service helps with driving up standards and Educational Needs. enhancing the learning environment.” 4. Economic Resilience

“We will continue to work hard Key Objectives are to: Annual Priorities/Performance to make sure that Bracknell Measures Forest continues to thrive even 1. Adopt a new Local Development Plan that enables the development To be included in Service Plans – with the challenges ahead for all of employment areas along with the right mix and location of houses February 2020 sectors of the economy. and infrastructure. The Council is committed to 2. Secure delivery of the next phase of Bracknell’s town centre continue the town centre regeneration including The Deck and the refurbishment of Princess regeneration and over the next 4 Square. years to deliver the next phases, 3. Encourage residents to become school governors. helping the whole town centre to 4. Work to retain businesses and help attract new companies to flourish and grow, providing a Bracknell Forest. rich 1821 -hour economy. We will 5. Support the creation of a Business Improvement District (BID) area also deliver new housing covering the South and Western Industrial Area. including much needed social 6. Actively engage with employers and support local businesses to housing in future schemes. The drive local growth. world of work is changing, and 7. Implement strategic improvements to the Highway and Transport we will continue to work closely network to support economic growth and manage congestion. with all our employers as they 8. Seek CIL and Section 106 funding for new infrastructure in the look to their futures. We are Borough to support growth. committed to helping new companies, start-ups and entrepreneurs, maintain high rates of local employment and ensure that Bracknell Forest remains a great place to live and work.” 5. Communities

“Bracknell Forest Key Objectives are to: Annual Priorities/Performance delivers over Measures 200 different services. 1) Maintain the viability of our community-based shopping and employment areas. To be included in Service Plans – To secure strong and 2) Support our network of community centres and libraries. February 2020 safe communities 3) Work with our local police to maintain good public order, reduce anti-social we will continue to.” behaviour and combat drug related crime. 4) Support culture and arts facilities such as South Hill Park. 5) Establish a local lottery to help raise additional funds for local voluntary and community groups. 6) Deliver housing services that focus on preventing homelessness. 7) Develop a new Homeless Strategy and implement a local action plan to reduce rough sleeping.

22 8) Identify the need for and facilitate the provision of affordable homes for rent and shared ownership and rent to meet that need. 9) Review our Housing Association Policy to make best use of affordable housing provision to meet local needs. 10) Support cultural diversity of our communities. 6. Protecting and enhancing our environment

Annual Priorities/Performance “We will ensure the Key Objectives are to: Measures sustainable development 1) Protect our highly valued green spaces and strategic green gaps. of Bracknell Forest so that To be included in Service Plans – 2) Promote recycling and diverting waste from landfill, including introducing food it remains clean and green February 2020 and will work towards waste recycling. becoming a low carbon 3) Improve parking in residential areas. environment with high 4) Protect green spaces, the Thames Basin Heaths Special Protection Area rates of recycling.” and maintain strategic gaps between communities. 5) Enhance facilities and customer experience at Horseshoe Lake and maintain other Council open spaces.

23 6) Address the impact of man-made climate change on our local communities by putting in place actions that work towards meeting the government target of eradication its net contribution to climate change by 2050. 7) Promote greater use of public transport and cycleways. This page is intentionally left blank Agenda Item 6

To: Executive 22 October 2019

Polling District and Polling Place Review 2019 Executive Director: Delivery – Democratic and Registration Services

1 Purpose of Report 1.1 This report sets out the proposals of the Electoral Review Steering Group for changes to Bracknell Forest’s polling locations as part of a review required by the Electoral Registration and Administration Act 2013 and reviews the performance of new polling arrangements following the May 2019 local and European Parliamentary Elections. 2 Recommendation 2.1 To maintain existing polling arrangements in all wards except for the following:

- BT: The Court House –it is recommended that this polling station is moved to the Bracknell Central Library.

3 Reasons for Recommendation 3.1 To address stakeholder feedback relating to the continued suitability of polling locations and to ensure high quality, accessible polling arrangements for all Bracknell Forest electors.

4 Alternative Options Considered 4.1 BT – The Court House: Consideration was given to moving the polling station to the Time Square council offices. Members decided that the Bracknell Central Library would provide a superior experience to electors.

4.2 BJ - Wooden Hill Primary School: In response to feedback received during the public consultation, consideration was given to moving this polling station to the newly refurbished Great Hollands Pavilion. Officers visited the location and while the venue itself has excellent facilities Members decided that the location relative to the electors who would be using it and general issues around accessibly for those electors with limited mobility, discount it as a reasonable alternative compared to the existing arrangements.

4.3 BW – Wildridings Primary School: A significant number of representations received requested the relocation of this polling station to an alternative venue. Other locations were considered such as the Wildridings Gospel Hall Members decided that restrictions around bookings meant that this was not a viable alternative.

At the Steering Groups request, officers met with the Headteacher to ascertain whether a compromise arrangement could be put in place to allow the school to remain open on polling days. It was mutually agreed that issues around safeguarding could not be appropriately mitigated. The Steering Group asked officers to keep the location under review and did not recommend any changes at this time.

5 Supporting Information

5.1 There is a statutory requirement to undertake a Polling District and Polling Place review between 1 October 2018 and 31 January 2020. A comprehensive interim

25 review was concluded in 2018 to prepare for the May 2019 elections. Each polling station venue was assessed in 2018 as part of the interim review. Further feedback and comments on suitability have been taken from polling staff, polling station inspectors and political parties active in the May 2019 elections.

5.2 Guidance issued by the Electoral Commission explains that a primary purpose of undertaking these reviews is to ensure that the needs of electors with accessibility issues are suitably considered when designating polling places and polling stations.

5.3 It is important to note that this is not a review of electoral areas, only the polling districts and the polling places and that there is no requirement to change any existing arrangements. It is also important to recognise that private venues are under no obligation to host polling stations and several venues in the borough expressly prohibit the taking of bookings for any politically affiliated activities.

6 Consultation and Other Considerations

Legal Advice

6.1 The relevant legal implications are addressed within the main body of the report.

Financial Advice 6.2 The proposal in the report maintains the current number of polling stations which would result in no additional financial costs. Other Consultation Responses

6.3 A public consultation was carried out by officers in line with the responsibilities required of them under the guidance issued by the Electoral Commission. 97 responses to the consultation were received. Of the responses received 28 raised objections to the continued use of Wooden Hill Primary School and 36 in relation to the continued use of Wildridings Primary School.

Equalities Impact Assessment

6.4 The primary purpose of undertaking these reviews is to ensure that accessibility issues are addressed and considered by authorities when selecting their polling venues. As such equality impact assessments are integrated within the review of each polling place and used to evaluate suitability.

Strategic Risk Management Issues

6.5 Failure to complete the review would result in the Council being in breach of its statutory duty.

Contact for further information Philip Sadler, Democratic and Registration Services - 01344 352140 [email protected]

26 Agenda Item 7

To: Executive 22nd October 2019

Transfer of Property – Public Conveniences and Non-strategic open spaces to Parish and Town Councils Director of Delivery

1 Purpose of Report

1.1 To consider the transfer of two public conveniences and selected open spaces to Parish and Town Councils.

2 Recommendations 2.1 To authorise the Assistant Director: Property to grant the leases of the open spaces in Table 1, to the relevant Parish / Town Council. (Subject to individual agreements).

2.2 To authorise the Assistant Director: Property accept surrenders and re-grant the existing leases of Table 2 to the relevant Parish / Town Council.

2.3 To authorise the Assistant Director: Property to grant leases of the two public conveniences in table 3, to the relevant Parish / Town Council.

3 Reasons for Recommendations 3.1 The transfer of land sales is beyond the constitution scheme of the delegation and require the authority of the Executive.

3.2 To transfer sites which have no strategic value to the authority.

3.3 To extend the duration of existing leases.

3.4 To save future maintenance and running costs on public conveniences.

4 Alternative Options Considered 4.1 To not transfer the properties.

5 Supporting Information 5.1. There is a long-standing and successful history of local Parish and Town Councils managing open spaces on long-leases from the Borough. The proposed grant and re-grant of leases represents the extension of existing successful collaborations and is not breaking new ground.

5.2 There is a history of periodic reviews with the Parish and Town Councils, seeking to empower greater involvement and the latest sites proposed for transfer have formed part of periodic discussions spanning approximately 2 years.

Land Transfers

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5.3 There are no significant cost savings directly associated with the land transfers because the land areas represent a very small percentage of the total borough estate. The sites in question are still considered appropriate for transfer because the aspirations of the relevant Parish / Town Council are to bring a greater level of local focus to these sites than is currently achieved within the Borough.

5.4 The legal costs for the land transfers will be in the region of £500 - £1,000 per site for each new lease. There are eight new sites proposed for transfer (Table 1 below) giving a total cost of approximately £6,000. A budget has been identified for the Council to pick up these costs.

Table 1 – Sites to be granted under new leases (subject to individual agreements)

Site Description Bracknell Town Council Beedon Drive large equipped playarea with open space, approximately 15178m2 (1.52ha) Deepfield Road large equipped playarea with open space, approximately 2316m2 (0.23ha) Hornby Avenue inc. Barry large equipped playarea with open space, approximately Square Play Area 14678m2 (1.47ha)

Warfield Parish Council All Saints Rise Small equipped playarea with open space, approximately 2164m2 (0.22ha)

Binfield Parish Council Farley Copse Mature woodland with an area of approximately 33498m2 (3.35ha)

Winkfield Parish Council Bog Lane Small equipped playarea and open space and mature mixed woodland with an area of approximately 9808m2 (0.98ha) Osman's Close Woodland Mature broadleaf woodland with an area of approximately 15814m2 (1.58ha) This open space is reasonably flat and is made up of mature broadleaf woodland. A circular path runs around the site. Wentworth Way / Ascot The site has an area of approximately 15738m2 (1.57ha) This Priory Woodland open space is made up of a portion of land held freehold by the council and an area which is leased from Ascot Priory.

Long Leases

5.5 The majority of long leases to the Parish and Town Councils were let in the 1970s for a term of 99 years and therefore have less than 60 years to run. It is proposed to re- grant longer leases on standard terms. The legal cost for each transaction for the Parish and Town Councils will be in the region of £1,000 - £1,500. There are 45 sites proposed for surrender and re-grant of lease (Table 2 below) giving a total in the region of £45,000-£67,500. It is proposed that the offer to grant new leases is on the

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basis that each party pay its own legal costs. The Council will use its in-house legal team.

5.6 The terms of the leases for the transfers and the surrender and re-grants will contain the following key elements:

 Duration is standardised at 125 years.  Usage will restrict any residential or commercial use on the land.  Maintenance obligations reside with the lessees (Parish and Town Councils)

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Table 2 – Sites currently leased which are to be surrendered and re-granted

Site Description

Anneforde Place Allotments Allotments to rear and side of garage block Anneforde Place Recreation Area Recreation/open space Bennetfield Road Hall and recreation ground Birch Hill Recreation Area Recreation area / play area forming the Hockey Club Calfridus Way Recreation Area Recreation/playing fields behind The Wayz Carnation Hall Village Hall and recreation ground Crown Row Play Area Recreation/open space between Leaves Green and Keepers Combe Crowthorne Road Allotments Allotments on Crowthorne Road opposite Pickering Cumnor Way Play Area Recreation/open space to the rear of Harmans Water shops Dryden Play Area Recreation area and woodland to the rear of The Pines Primary School Ennerdale Play Area Recreation area and playing fields between Ennerdale and Lauradale Freeborn Way Play Area Recreation area near Millers Thumb Garswood Recreation area and Woodland between Garswood and Lightwood Glenwood Allotments Allotments to rear of garage block Great Hollands Recreation Ground Recreation area/playing fields/woodland/pavillion at South Road Harmans Water Recreation Ground Recreation area/playing fields/woodland at Harmans Water Road Hedgehog Park Recreation/open space to the rear of Birch Hill shops Helicopter Park / Home Farm Play Area Recreation area and playing fields next to Carnoustie Jameston Play Area Recreation area and playing fields next to Jameston Jurrasic Park Recreation area/playing fields and woodland on Great Hollands Road Land to the west of South Hill Park Linked with Hedgehog Park ? Latimer/Lydney Play Area Recreation area/playing fields/woodland in between Lydney / Latimer / Melrose Limerick Close Allotments Allotments at Limerick Close Ludlow Play Area Recreation area and woodland to the rear of Ludlow Mill Park Recreation area/playing fields/woodland/pavillion at Mill Pond Nettlecombe Play Area Recreation area and playing fields at the end of Nettlecombe Oareborough Play Area To check on site (BFC land?) Opladen Way Play Area Play area next to school playing fields Opladen Way Play Area Play area /playing fields and woodland between Nuthurst and Kimmeridge Pollardrow Avenue Play area/playing fields next to Pollardrow Avenue Quinitilis play area Play area/woodland at Quintilis Radnor road Recreation area Ringmead Playing Field Playing fields/pavillion on land north of Ring Mead, Great Hollands South Road Allotments Allotments at South Road Stevenson Drive Recreation area Stoney Road Play Area Recreation area/playing fields at Stoney Road The Green Play Area Recreation area at The Green Threshfield Play Area Recreation area and playing fields next to Threshfield and Rosedale Gardens Ullswater Recreation area/playing fields between Ullswater and Holland Pines Wilders Close Allotments Allotments at Wilders Close Wildridings Playing Field Playing fields between Mill Lane and Wildridings Road Windlesham Road Allotments Allotments at Windlesham Road Winscombe Play Area Recreation area/playing fields between Winscombe and Great Hollands Primary School Yardley Play Area Recreation area/playing fields between Yardley and Wordsworth Bullbrook Drive Recreation area/playing fields north of Bullbrook Drive

Public Conveniences

5.7 When Bracknell Forest first became a new town, the Council owned a number of public conveniences across the Borough. Over the years they have gradually been closed down and only three public conveniences remain.

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5.8 It is now proposed that the two properties listed in table 3 will be transferred to Bracknell Town Council and Crowthorne Parish Council on leases, with detailed terms to be agreed. The last public convenience at the bus station will be retained.

Site Description Bracknell Town Council Birch Hill Stand alone public conveniences located to the rear of Birch Hill shops

Crowthorne Parish Council Napier Road Stand alone public conveniences located to the rear of The Crowthorne Inn public house

6 Consultation and Other Considerations Legal Advice Section 123 (2) of the Local Government Act 1972 provides that except with the consent of the Secretary of State, a Council shall not dispose of land under Section 123, otherwise than by way of short tenancy, for a consideration less than the best that can be reasonably obtained. By virtue of ODPM Circular 06/2003, the Secretary of State has given consent generally to a disposal for a consideration thee than the best that can reasonably be obtained where the disposal contributes to the promotion or improvement of one or more of economic, social and environmental wellbeing in the Council’s area and where the difference in value is less than £2million.

The proposals comply with State Aid, as services are to be provided for the local community and as such are not the subject of competition across Europe.

As the Land is open space, under the provisions of S123 (2)(A) Local Government Act 1972 the proposal to dispose of these sites must be advertised and any representations considered

Financial Advice

6.1 The financial implications are set out in the main body of the report and are not significant.

Equalities Impact Assessment

6.2 Not applicable.

Strategic Risk Management Issues

6.3 The borough has significant statutory and strategic obligations, particularly linked to biodiversity and the control of land use through the planning process. This includes the delivery of housing through the mitigation of impact to important wildlife sites, including the Thames Basin Heaths Special Protection Area (the SPA) and the provision of suitable alternative sites (SANGS). There are no sites proposed for transfer which would affect the ability of the borough to deliver on its statutory or strategic obligations.

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Background Papers

Contact for further information Steve Booth, Corporate Property - 01344 352479 [email protected]

32 Agenda Item 8

To: EXECUTIVE 22 OCTOBER 2019

ADOPTION OF A LOCAL LIST OF BUILDINGS AND STRUCTURES OF LOCAL ARCHITECTURAL OR HISTORIC INTEREST

Director of Place, Planning and Regeneration

1 Purpose of Report

1.1 The purpose of this report is to:

 inform the Executive of the responses from individual property owners to proposed inclusion of individual properties on the Local List as agreed in principle by the Executive on 12th February 2019;

 agree the first nominations for inclusion on the local list.

 inform the Executive of the steps to be taken to advertise the local list and how future nominations will be assessed and added to the local list.

2 Recommendation

2.1 That the Executive:

i) Agrees the list of buildings (50 in totaI) as set out in Appendix B, for inclusion on the Local List of Buildings and Structures of Local Architectural or Historic Interest.

3 Reasons for Recommendation

3.1 The local list will form part of the evidence base of the new local plan. This includes the identification of the Borough’s heritage assets, whether designated (statutorily Listed) or non-designated and the contribution they make to the historic environment. The inclusion of a building or structure on a local list will be a material consideration in decision making.

4 Alternative Options Considered

4.1 Not to include the nominated buildings on the local list, but to rely upon the provisions of the Planning Listed Buildings and Conservation Areas Act 190 to protect buildings under threat of demolition or alteration through the use of a Building Preservation Notice (BPN).

5 Supporting Information a) Background 5.1 On 12th February 2019, the Executive considered a report in respect of the adoption of a local list of buildings and structures considered to have local architectural and historic interest. The report explained why a local list is an important part of the conservation strategy of the Borough and how it would be a material consideration in

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the assessment of development proposals. It recommended that a total of 53 buildings and structures should be identified as ‘Non – Designated’ heritage assets and included on the Local List subject to the nominating body and individual property owners being notified. A copy of the Executive Report dated 12th February 2019 may be accessed via the following link http://democraticintranet.bracknell- forest.gov.uk/ieListDocuments.aspx?CId=102&MId=7989&Ver=4

5.2 The Executive resolved: i. the principle of a local list to sit alongside the preparation of the Bracknell Forest Local Plan (BFLP) is approved. The local list will be a material consideration in the assessment of planning applications

ii. in principle, the first nominations for inclusion on the local list, as set out in Appendix B of the Director of Place, Planning and Regeneration’s report, subject to the nominating bodies and individual property occupiers being notified is agreed.

iii. following the notification of the individual property owners (as set out in section 7 of the Director of Place, Planning and Regeneration’s report), the final decision in respect of the first buildings and structures to be included on the local list is referred to a later meeting of the Executive for approval is agreed.

iv. future additions to the local list be confirmed by the Executive Member for Planning and Transport in consultation with the Director of Place, Planning and Regeneration.

5.3 The nominating bodies were advised of the proposed list of nominations as set out in report to the Executive prior to the 12th February 2019 meeting. No objections were raised. Following the meeting, the owners of individual properties were notified by letter of the intention to include their property on the local list. The letter: - explained the background to local listing and what it means when assessing planning applications; - contained a link to the Council’s website and Executive report and invited comments or information in respect of the individual buildings on the list.

The responses received and the implications for the number of buildings included on the Local List is set out in section b) below.

b) Outcome of Notification of individual property owners

5.4 The notification letter was sent to the owners/occupiers of the 53 buildings recommend for inclusion on the Local List as considered by the Executive on 12th February 2019. As a result of the notification, a total of 9 written submissions were received. The responses related to the following properties:

- Churchill House, Crowthorne Road, Bracknell - Spring Lane House, 10 Holly Spring Lane, Bracknell - Edgebarrow Cottage, Sandhurst Road, Crowthorne - Far End Residential Home, Sandhurst Lodge, Wokingham Road, Crowthorne - Liberta House, Scotland Hill, Sandhurst - Rosemary Cottage, 141 High Street, Sandhurst - Slate House, 26 Wellington Road Sandhurst

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- The White House, High Street, Little Sandhurst - Hawthorndale House, Syngenta, Jealotts Hill

5.5 The responses included additional information relating to the individual buildings either in terms of age, historic and architectural significance and clarification of address and extent of ownership. A response to the comments and additional information submitted by respondents is set out within a schedule attached as Appendix A to this report. The schedule includes the initial assessment of the building as presented to the Executive in February 2019; a summary of the response arising from the letter of notification; an assessment of the response by the Council’s Heritage Consultant and the recommendation regarding the inclusion of the building on the Local List. As a result of this assessment, it is recommended that the following buildings are excluded from the Local List:

- Church Hill House, Crowthorne Road, Bracknell - Rosemary Cottage, 141 High Street, Sandhurst - The White House, High Street, Little Sandhurst

5.6 In addition, it is recommended that the local list designation in respect of Far End Residential Care Home, is described as ‘Far End Residential Care Home and Sandhurst Lodge’. Although they are in separate ownership, they form part of the same building as would be viewed as such as part of any heritage assessment. A single storey addition known as Little Lodge is not recommended for inclusion on the local list.

5.7 The total number of buildings recommended for inclusion on the Local List is 50 as set out in the schedule attached as Appendix B.

c.) Future Nominations

5.8 On 12th February 2019, it was agreed that future additions to the local list be confirmed by the Executive Member for Planning and Transportation in consultation with the Director of Place, Planning and Regeneration. It is expected that further buildings and structures will be identified through the assessment of planning applications; through neighbourhood plans and potentially through requests from other amenity societies or individuals.

5.9 The Council’s website will be updated to provide details of the background to the Local List; how individuals and amenity societies may submit nominations to the local list and how nominations will be assessed. Each nomination will be assessed against the methodology used in respect of the initial list as presented to the Executive in February 2019.

6 Consultation and Other Considerations

Legal Advice 6.1 The NPPF contains policies that apply to heritage assets regardless of whether or not they are locally listed. However, local listing provides a sound, consistent and accountable means of identifying local heritage assets to the benefit of good strategic planning for the area and to the benefit of owners and developers wishing to fully understand local development opportunities and constraints.

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Chapter 16 of the NPPF (Conserving and enhancing the historic environment) applies to plan-making and decision - taking under the Town and Country Planning Act 1990.

There are no legal implications arising from the recommendations of this report and the recommendations are consistent with the advice provided by Historic England in Advice Note 7. Financial Advice

6.2 There are no direct financial implications arising from this report, however, as stated in the report considered by Executive in February 2019 any financial costs of developing or maintaining the list will be contained within existing revenue budgets.

Other Consultation Responses

6.3 The responses to the letter of notification sent to the individual property owners were reviewed by the Heritage Consultant who is engaged by the Council to provide advice on heritage matters. The advice of the Heritage Consultant has informed the content of the Local List.

Equalities Impact Assessment

6.4 An Equalities Screening Record has been undertaken as included in Appendix C

Strategic Risk Management Issues

6.5 None as a consequence of this report.

Background Papers

Executive Report 12th February 2019 – Adoption of a Local List of Buildings and Structures of Local Architectural or Historic Interest

Contact for further information

Max Baker, Head of Planning - 01344 351902 [email protected] Hilary Coplestone, Strategic Sites and Design Team Manager – 01344 351185 [email protected]

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APPENDIX A - Responses to notification of proposed nomination

1. Church Hill House, Crowthorne Road Bracknell, RG12 7FR Criteria Promotor Bracknell Forest Society Description Community health facility, former hospital and workhouse Age 1826  Architectural interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social importance  Additional criteria Group value  Other considerations No X Nationally Listed No X Conservation area No X Response: Berkshire Healthcare NHS Foundation Trust (the ‘Trust’) objects to the proposed inclusion of Church Hill House on the Local List and has engaged a heritage consultant to advise on the appropriateness of the inclusion of the building on the list. A Heritage Statement has been submitted to support the objection. The heritage statement considers the history of the site and the significance of the building having regard to the Council’s selection methodology for identifying buildings and structures for inclusion on the local list; Historic England guidance 37 and national planning policy guidance as set out in the NPPF and NPPG. The key issues arising from the assessment are summarised as follows:

- Part of the site, to the south side of the quadrangle, comprises former Almshouses that date from the early 19th century which is reflected on two plaques to the north side of the former terrace (now internal courtyard). The analysis of map extracts through time i.e. from 1871 – 1991 shows how the complex of buildings, with a cruciform plan at the centre of the site, and the context has changed. The use of the building is referred to as the Union Workhouse in 1871 and by 1889 a large building, most likely an infirmary has been developed to the east of the site. By 1965, the cruciform plan of the building is less legible; the north wing has been removed; the southern wing rebuilt and new out buildings have been developed; by the mid 1960’s the site is being referred to as Church Hill Hospital and in 1991 and 1999 the site was subject to further alterations and extensions. - The buildings within the site have been substantially altered and numerous buildings and subsidiary structures have been developed and subsequently demolished across the site to the extent that there is no unified plan or layout. The cruciform plan form of the building is no longer legible and the relationship with the later infirmary site fully erased by the development of the adjacent housing site. - There is no record that notable workhouse or almshouse architects worked on the site. - The poor architectural quality of the site means that it has a diminutive townscape role, lacking the prominence of a local institution of merit and the group value is exceptionally low. The setting has been lost due to the demolition of associated structures and the site is not judged to have a unified architectural or historical significance of local value. - The site has an association with welfare uses dating back to 1760 and has a social link with the Poor Law Amendment Act (1834) when the parish Union Workhouse was established. The use by the NHS is evidence of the link to the welfare function of the site but the site is no different to many hospital sites and today administrative uses have expanded to the upper floor. - The NPPG sets out that it is not enough for there to be some historic interest to warrant being deemed as heritage asset; there needs to be enough heritage interest. Church Hill House is not judged to have enough local historic importance or contain any group value – the criteria against which the site must be assessed to be in accordance with the selection methodology.

Church Hill House, Crowthorne Road Bracknell, RG12 7FR Advice from the Council’s Heritage Consultant: Church Hill House has some limited architectural and historic interest. However, the surviving elements of architectural interest and historic are dispersed and the overall architectural or historic value including its original cruciform plan is no longer extant. The individual built elements that make up the group have all been altered to the extent that their relationship with the whole is no longer legible and the setting entirely altered. The building has a longstanding relationship with health and welfare reform. However, overall this is not considered to be enough to support local listing.

Recommendation: Although elements of the historic plan and architectural elements, such as the clock tower, do survive, the building’s overall form and architectural detailing has been eroded through demolition and extension and the setting substantially removed and is not recommended for local listing.

2. Spring Lanes House, 10 Holly Spring Lane, Bracknell, RG12 2JL Criteria Promotor Bracknell Forest Society Description House Age Approximately 18th Century  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X 38 Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Response: The owners have advised that the correct address of the property is Spring Lanes House, Holly Spring Lane. Two houses were planned for the site in the late 1960’s and this would have been 10 Holly Spring Lane and 1 Spring Meadow. However, the site was not demolished, and it was modernised into a spacious family house, with amongst other features an unusually ornate cast – iron spiral staircase leading upstairs from the kitchen area to what was then the ‘staff wing’. The local historian, Ruth Timbrell dates the house as being pre-1750. There is a concern that including the property on the Local List will affect the future sale value of the house.

Advice from the Council’s Heritage Consultant:

As a substantial house dating from early 1700s it has a substantial presence in the townscape along Holly Spring Lane; local listing is recommended.

Recommendation: Include on the Local List

3. Edgbarrow Cottage, Sandhurst Road, Crowthorne, RG45 7PP Criteria Promotor Crowthorne Parish Council Description House Age 1823, 1945 additions to rear  Architectural Interest Minimal significance X Historic Interest Historical Association  Additional criteria No X Additional criteria No X Other considerations Original frontage, good condition X Nationally Listed No X Conservation area No X

Response: The owners of the property have concerns that the inclusion of the property of the Local List would impact upon the ability to be able to undertake internal changes to the property or impact on a future sale. They are also concerned that the designation would increase the likelihood to uninvited visitors to the property impacting on their privacy and security 39 Comment: Given concerns expressed by the owners, the Head of Planning wrote to the owners of Edgebarrow Cottage to give them more details of the history of the property, the impact of a local listing on the assessment of future planning applications and to explain the scope of planning control (i.e. internal alterations would not be affected by the inclusion of the property on a local list). The owners have since advised that the response from the Head of Planning was informative, reassuring and greatly appreciated.

Advice from the Council’s Heritage Consultant:

Originally a verderer’s house it is one of the earliest houses in the Crowthrone with the front elevation dating to c.1823; local listing is recommended.

Recommendation: Include on the Local List

4. Far End Residential Home, Sandhurst Lodge, Wokingham Road, Crowthorne, RG45 7QD Criteria Promotor Sandhurst Town Council Description Care Home/ Private Residence Age 1860  Architectural Interest Artistic Distinction  Historic Interest Historical Association  Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Response: The owners of Far End Residential Care Home do not have an objection in principle to the inclusion of their property on the Local List but have advised that the ownership does not extend to Sandhurst Lodge. Sandhurst Lodge is a separate entity and consists of the main building in the centre of the photo. The bungalow at the far left in the photo is Little Lodge and is not owned by Sandhurst Lodge or Far End.

.

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Comment: In the light of the information regarding ownership additional notification letters were sent to the occupiers of Sandhurst Lodge which is divided into 11 flats. No response has been received from the occupiers of the flats.

Advice from the Council’s Heritage Consultant: Advises that the local listing should cover the main central building (Sandhurst Lodge and the attached buildings) The single storey extensions to the left of the main building above are of lesser quality and should be excluded.

Recommendation: Include Far End Residential Home and Sandhurst Lodge on the Local List

5. Liberta House, Scotland Hill, Sandhurst, GU47 8JR Criteria Promotor Sandhurst Town Council Description Industrial (engineering) building, former cinema Age 1895, modern extension  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Response: Concerns have been expressed by the owner of the property to its inclusion on the local list on the grounds that although it is ‘of late Victorian vintage’, the property has been subject to alterations and, apart from the frontage, is of little architectural interest. If the building is to be included on the local list, the designation should apply to the front of the building only.

Comment: Given the concerns expressed, the Head of Planning responded in writing to the owner of the property to express thanks for additional information relating to the extent of the alterations to the property and explained that the local listing would apply to the whole of the

41 property since it is the historical significance of the building as a whole that will be taken to account in decision making. Additionally, notwithstanding the concerns, the building is considered worthy of inclusion on a local list.

Advice from the Council’s Heritage Consultant: The building is of architectural interest with a significant townscape value; front elevation recommend for local listing including flat roofed section and front gable end.

Recommendation: Include on the Local List

6. Rosemary Cottage, 141 High Street, Sandhurst, GU47 8HR Criteria Promotor Sandhurst Town Council Description House, former school and servants’ quarters Age Current building unknown, history since 1670  Architectural Interest Minimal significance X Historic Interest Historic Association  Additional criteria Social Importance  Additional criteria No X Other considerations Unusual steep pitched roof  Nationally Listed No X Conservation area No X Response: The owner has advised that the site was allegedly an old school for the now demolished Rectory. The house currently standing was built in the 1960’s and extended in 2000 and has no original or redeeming features that would be of any historic interest.

Rosemary Cottage, 141 High Street, Sandhurst, GU47 8HR Comment: Given the concerns expressed, the Head of Planning responded in writing to provide some background information regarding the history of the property and advised that there is no evidence to suggest that the building has been demolished or rebuilt, and although there have been alterations to the property (including a two storey extension in 2000), there are remaining design features, most strikingly the unusual steep pitched roof, that adds to the character of the area. Notwithstanding this response the owner still had concerns regarding the 42 proposed designation and the Council’s Heritage Consultant undertook a site visit.

Advice from the Council’s Heritage Consultant: Having regard to the history of the building and a site visit, the extensions and alterations to the building, whilst in character, have diminished the building’s overall interest and local listing is not recommended.

Recommendation: Exclude from the Local List

7. Slate House, 26 Wellington Road, Sandhurst, GU47 9AN Criteria Promotor Sandhurst Town Council Description House Age Approximately 1900  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Townscape Value  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Response: The owner of the property is supportive in principle to the adoption of a local list but does not feel that the property merits inclusion on the list given the internal and external alterations that have been undertaken to the building in connection with its former use as a care home and its change to a single dwelling house. Additionally, the owner is concerned that the designation will impact on the ability to undertake changes to the property and specifically refers to a proposal to erect a detached garage which, following officer advice, was omitted from a planning application for external alterations to the property (application reference 16/00654/FUL refers).

43 Comment: Given the concerns expressed, the Head of Planning responded in writing to explain the role of a local list and what it means in terms of decision making. Additionally, reference was made to the improvements to the property as part of the change of use from a care home to dwelling house, but even if unimproved the property is considered worthy of local listing given the hipped roof form, double fronted bay windows and the importance of the building as a local landmark.

Advice from the Council’s Heritage Consultant: The building appears largely intact and has many architectural features of interest as well as townscape presence; recommend for l local listing.

Recommendation: Include on the Local List

8. The White House, High Street, Little Sandhurst, GU47 8LX Criteria Promotor Sandhurst Town Council Description House Age 1860  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Townscape Value  Additional criteria No X Other considerations No X Nationally Listed No X

Conservation area No X Response: The owners appreciate the interest in the property which they recognise as being positive, but they are concerned that the designation will mean that they will not be able to undertake improvements to their property without planning permission. They are also concerned about the impact on the potential re-sale of the property in the future should they decide to sell.

Comment: The owners have been referred to the report to the Executive dated 12th February 2019 which explains that:

i) Listed building consent would not be required for works to a locally listed building.

ii) Locally listed buildings are subject to normal planning controls – works for repair; alteration or an extension may not, subject to the provisions of the Town and Country Planning (General Permitted Development) (England) Order 2015, require planning permission. 44 iii) Local listing does not afford any formal legal protection – buildings could still be altered or even demolished. If a building is under threat, a Building Preservation Notice (BPN) can be used to prevent a locally listed building of special or architectural or historic interest from being demolished or altered in a way that might affect its special character. A BPN must be served on the building owner (or in urgent cases it may be fixed to a building) if the Local Planning Authority considers the building is in danger of demolition or alteration in a way that would affect its special character. BPNs take effect immediately protecting the building for up to 6 months as if it were listed. At the same time, the LPA must make an application to Historic England to list the building. Historic England will then make a recommendation to the Secretary of State. If the SoS decides that the building should not be listed then another BPN cannot be served.

Nothing further has been received since this reply.

Advice from the Council’s Heritage Consultant:

The building is a relatively plain and simple cottage with some townscape value; however local listing is not recommended.

Recommendation: Exclude from the Local List

9. Hawthorndale House, Syngenta, Jealott’s Hill, RG42 6EY Criteria Promotor Warfield Description Offices/laboratories, former country house. Age c.1890s  Architectural interest High value  Historic Interest Minor value X Additional criteria Social importance  Additional criteria No X Other considerations Importance as part of IC now Syngenta  Nationally Listed No X Conservation area No X Response: Syngenta has engaged a heritage consultant to provide an independent assessment of the heritage significance of Hawthorndale (circa. 1890) and this concluded that the property does merit inclusion on the Local List. Key matters of interest, arising from the assessment are: - The building is an example of late Victorian Gothic architecture. - It appears that it was constructed as a country house, but the architect is unknown. - It is noted in A History of the County of Berkshire (VCH, 1923) amongst the ‘houses’ of importance in the parish of Warfield. - The building was converted to research and office use when the Hawthorndale estate was purchased for the research facility in the late 1920’s. 45 - A large extension was added in the mid – twentieth century (shown on OS mapping from 1977). Although the extension is considered to respond to the design of the original building in terms of brick detailing and fenestration, the extension detracts from the integrity of the original design and its construction resulted in the loss of original historic fabric. - The internal layout of the building has undergone significant alterations to accommodate the research use and the immediate and wider setting has been heavily impacted by the development of the Syngenta site. - The building is considered to possess low, local significance primarily derived from its architectural interest as an example of late nineteenth century Gothic Revival architecture albeit that it has been remodelled internally.

Comment:

Advice from the Council’s Heritage Consultant:

As a well-built and impressive neo-Gothic building from the 19th century the building is recommend for local listing.

Recommendation: Include on the Local List

This page is intentionally left blank LOCAL LIST RECOMMENDATIONS - PROPOSED FOR INCLUSION APPENDIX B Bullbrook Larges Lane Cemetery, Bracknell, RG12 9AL Criteria Recommendation Promotor Bracknell Forest Society Description Cemetery Age 1880  Architectural interest Medium value  Historic Interest Minimal significance X Additional criteria Social importance  Additional criteria Townscape value  Other considerations Recommended for Chapel and Lodge only  Nationally Listed No X Conservation area No X Downshire Arms, Downshire Way, Bracknell, RG12 7AA Criteria Recommendation Promotor Bracknell Forest Society Description Public House and hotel Age Pre-1841  Architectural Interest Minimal significance X

47 Historic Interest Historic Association  Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Lily Hill House, Lily Hill Road, Bracknell, RG12 25J Criteria Recommendation Promotor Bracknell Forest Society Description Offices, former house Age 1851  Architectural Interest Innovation and Virtuosity  Historic Interest Minimal significance X Additional criteria Townscape Value  Additional criteria No X Other considerations Extensive plant collection  Nationally Listed No X Conservation area No X Market Inn, Station Road, Bracknell, RG12 1HY Criteria Recommendation Promotor Bracknell Forest Society Description Public House Age 1860  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social importance  Additional criteria Industrial importance: built due to new railway  Other considerations One of few characterful buildings in the area.  Nationally Listed No X Conservation area No X Ranelagh School, Ranelagh Drive, Bracknell, RG12 9DA Criteria Recommendation Promotor Bracknell Forest Society Description School Age 1908  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Social importance  Additional criteria No X Other considerations First grammar school in Bracknell  48 Nationally Listed No X Conservation area No X Spring Lanes House, 10 Holly Spring Lane, Bracknell, RG12 2JL Criteria Recommendation Promotor Bracknell Forest Society Description House Age Approximately 18th Century  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X The Boot, Park Road, Bracknell, RG12 2LU Criteria Recommendation Promotor Bracknell Forest Society Description Public House Age Pre-1840  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations No X Nationally Listed No X Conservation area No X The Royal Oak, London Road, Bracknell, RG12 2NN Criteria Recommendation Promotor Bracknell Forest Society Description Public House Age Pre-1841  Architectural Interest Minimal significance X Historic Interest Minimal significance X

49 Additional criteria Social importance  Additional criteria Townscape Value  Other considerations No X Nationally Listed No X Conservation area No X The Green Man, Crowthorne Road , Bracknell, RG12 7DL Criteria Recommendation Promotor Bracknell Forest Society Description Public House Age Pre-1700's (Pub pre-1841)  Architectural Interest Minimal significance X Historic Interest Historic Association  Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X All Saints Church, Church Lane, Binfield, Berkshire, RG42 5NS Criteria Recommendation Promotor Binfield Parish Council Description House, former school house Age 1853  Architectural Interest Minor (retained detailing) X Historic Interest Historic Association  Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Barn adjacent to Popes Farm, Murrell Hill Lane, Binfield, RG42 4BY Criteria Recommendation Promotor Binfield Parish Council Description Agricultural structure Age Approximately 1880  Architectural Interest Innovation and Virtuosity  Historic Interest Minimal significance X Additional criteria Industrial Importance: argicultural  Additional criteria No X Other considerations No X 50 Nationally Listed No X Conservation area No X Binfield Free Church, Chapel lane, Binfield, RG42 4AS Criteria Recommendation Promotor Binfield Parish Council Description Church Age 1875  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Photo Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X 1 - 2, Chapel Lane, Binfield, RG42 4AS Criteria Recommendation Promotor Binfield Parish Council Description Houses Age c.19th century  Architectural interest Minor value X Historic Interest Minimal significance X Additional criteria Group value  Additional criteria Townscape value  Other considerations No X Nationally Listed No X Conservation area No X Salisbury Hall, Newbold College of Higher Education, St. Marks Road, Binfield, RG42 4AN Criteria Recommendation Promotor Binfield Parish Council Description School Age 1957, good example of it's period  Architectural interest Artistic distinction  Historic Interest Minimal significance X

51 Additional criteria Townscape value  Additional criteria Social importance  Other considerations No X Nationally Listed No X Conservation area No X The Victoria Arms, Terrace Road North, Bracknell, RG42 5JA Criteria Recommendation Promotor Binfield Parish Council Description Public House Age c. 1840s  Architectural interest Medium value  Historic Interest Minimal significance X Additional criteria Social importance  Additional criteria Townscape value  Other considerations Group value with outbuldings  Nationally Listed No X Conservation area No X War Memorial, St Mark’s Church, Popeswood Road, Binfield, RG42 4AH Criteria Recommendation Promotor Binfield Parish Council Description War Memorial Age 1920  Architectural Interest Minimal significance X Historic Interest Historical Association  Additional criteria Social importance  Additional criteria No X Other considerations Hopton wood limestone, inscribed names  Nationally Listed No X Conservation area No X Edgbarrow Cottage, Sandhurst Road, Crowthorne, RG45 7PP Criteria Recommendation Promotor Crowthorne Parish Council Description House Age 1823, 1945 additions to rear  Architectural Interest Minimal significance X Historic Interest Historical Association  No photo could be obtained. Additional criteria No X Additional criteria No X Other considerations Original frontage, good condition X 52 Nationally Listed No X Conservation area No X Iron Duke Public House (now Body Image beauty salon), Crowthorne High Street, RG45 7AP Criteria Recommendation Promotor Crowthorne Parish Council Description Shop, former public house Age 1863  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations First public house in Crowthorne  Nationally Listed No X Conservation area No X The Crowthorne Inn, Crowthorne High Street, RG45 7AD Criteria Recommendation Promotor Crowthorne Parish Council Description Public House Age 1868  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations Original frontage, good condition  Nationally Listed No X Conservation area No X Crowthorn Villas, Crowthorne High Street Criteria Recommendation Promotor Crowthorne Parish Council Description Houses Age 1878  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X

53 Additional criteria Group Value  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X The Prince Public House, Crowthorne High Street, RG45 7AZ Criteria Recommendation Promotor Crowthorne Parish Council Description Public House Age 1869  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations No X Nationally Listed No X Conservation area No X Crowthorne Station, Dukes Ride, RG45 6NZ Criteria Recommendation Promotor Crowthorne Parish Council Description Railway Station Buildings Age Late 1880s  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Industrial Importance  Other considerations No X Nationally Listed No X Conservation area No X Rolling Feast (was Church now café), Crowthorne High St, RG45 7AP Criteria Recommendation Promotor Crowthorne Parish Council Description Café, former temporary church Age c.1870  Architectural interest Minimal significance X Historic Interest Moderate value  Additional criteria Townscape value  Additional criteria Social value  Other considerations Sense of Place  54 Nationally Listed No X Conservation area No X Sworders Shop (now Berkshire Kitchen Design), 170 High St, Crowthorne RG45 7AT Criteria Recommendation Promotor Crowthorne Parish Council Description Shop Age Late 19th century/early 20th century  Architectural interest Moderate value  Historic Interest No X Additional criteria Townscape value  Additional criteria Sense of Place  Other considerations None X Nationally Listed No X Conservation area No X Liberta House, Scotland Hill, Sandhurst, GU47 8JR Criteria Recommendation Promotor Sandhurst Town Council Description Industrial (engineering) building, former cinema Age 1895, modern extension  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X College Town Infants School, Branksome Hill Road, Sandhurst, GU47 0QF Criteria Recommendation Promotor Sandhurst Town Council Description School Age 1907  Architectural interest Moderate value  Historic Interest No X

55 Additional criteria Townscape value  Additional criteria Social value  Other considerations No X Nationally Listed No X Conservation area No X Caves Farmhouse, 33 - 35 High Street, Sandhurst, GU47 8EB Criteria Recommendation Promotor Sandhurst Town Council Description Houses Age Late 18th Century, modernisation  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Industrial Importance: Farming community house  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Eagle House School, Crowthorne Road, Sandhurst, GU47 8PH Criteria Recommendation Promotor Sandhurst Town Council Description School, former hunting lodge Age 1886  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria No X Other considerations Unusual for area  Nationally Listed No X Conservation area No X 1- 8 Laurel Terrace, High Street, Little Sandhurst, GU47 8LY Criteria Recommendation Promotor Sandhurst Town Council Description Houses Age 19th century  Architectural interest Minor value X Historic Interest No X Additional criteria Townscape value  Additional criteria Group value  Other considerations Recommended for Nos. 1-4 Laurel Terrace only  56 Nationally Listed No X Conservation area No X 1 Longdown Road, Sandhurst, GU47 8QG Criteria Recommendation Promotor Sandhurst Town Council Description House, former hall Age 1855  Architectural Interest Artistic Distinction  Historic Interest Historical Association  Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Longdown Lodge, Crowthorne Road, Sandhurst, GU47 8PF Criteria Recommendation Promotor Sandhurst Town Council Description Flats Age 1870  Architectural Interest Artistic Distinction  Historic Interest Historical Association  Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Poppy House, 12 Wellington Road (off St Mary's Close) Sandhurst, GU47 9AN Criteria Recommendation Promotor Sandhurst Town Council Description House Age 18th century  Architectural interest Minimal significance X Historic Interest Historic association 

57 Additional criteria Group value  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X 55 Mickle Hill, Sandhurst, GU47 8QU Criteria Recommendation Promotor Sandhurst Town Council Description House, former semaphone tower Age 1920s  Architectural interest Innovation and Virtuosity  Historic Interest No X Additional criteria Townscape value  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Rivermead House, 2-4 Lower Church Road, Sandhurst, GU47 8HN Criteria Recommendation Promotor Sandhurst Town Council Description Maisonnettes, former Sandhurst police station/court Age 1890  Architectural interest Moderate value  Historic Interest No X Additional criteria Townscape value  Additional criteria Social value  Other considerations No X Nationally Listed No X Conservation area No X Rose and Crown, 108 High Street, Sandhurst, GU47 8HA Criteria Recommendation Promotor Sandhurst Town Council Description Public House Age Pre-1742  Architectural Interest Insignificant X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations Oldest pub in Sandhurst  58 Nationally Listed No X Conservation area No X Rose Cottage, 122 High Street, Sandhurst, GU47 8HA Criteria Recommendation Promotor Sandhurst Town Council Description House Age 1871, relatively unaltered  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Sandhurst Baptist Chapel, 108 Yorktown Road, Sandhurst, GU47 9BH Criteria Recommendation Promotor Sandhurst Town Council Description Church Age 1884  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations Landmark Prescence  Nationally Listed No X Conservation area No X Sandhurst Lodge, Wokingham Road, Crowthorne, RG45 7QD Criteria Recommendation Promotor Sandhurst Town Council Description Care Home/ Private Residence Age 1860  Architectural Interest Artistic Distinction  Historic Interest Historical Association 

59 Additional criteria No X Additional criteria No X Other considerations Recommended for Sandhurst Lodge and Far End Only  Nationally Listed No X Conservation area No X Sandhurst Lodge Farm, Ambarrow Lane, Little Sandhurst GU47 8JF Criteria Recommendation Promotor Sandhurst Town Council Description House Age Approximately 1900  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria No X Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X St Michaels School, Lower Church Road, Sandhurst, GU47 8HN Criteria Recommendation Promotor Sandhurst Town Council Description School Age 1858  Architectural interest Moderate value  Historic Interest No X Additional criteria Social value  Additional criteria Townscape value  Other considerations No X Nationally Listed No X Conservation area No X Slate House, 26 Wellington Road, Sandhurst, GU47 9AN Criteria Recommendation Promotor Sandhurst Town Council Description House Age Approximately 1900  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X Additional criteria Townscape Value  Additional criteria No X Other considerations No X 60 Nationally Listed No X Conservation area No X The Bird in Hand, High Street, Sandhurst,GU47 8LQ Criteria Recommendation Promotor Sandhurst Town Council Description Public House Age Public House since 1864, former house  Architectural Interest Minimal significance X Historic Interest Historical Association  Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Wellington Arms, Yorktown Road, Sandhurst, GU47 9BN Criteria Recommendation Promotor Sandhurst Town Council Description Public House Age Approximately 1850  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Industrial importance: built due to new railway  Other considerations No X Nationally Listed No X Conservation area No X The White Swan, 10 Swan Lane, Sandhurst, GU47 9BU Criteria Recommendation Promotor Sandhurst Town Council Description Public House Age 1869  Architectural Interest Artistic Distinction  Historic Interest Minimal significance X

61 Additional criteria Social Importance  Additional criteria No X Other considerations No X Nationally Listed No X Conservation area No X Church Farm, Church Lane, Warfield, RG42 6EG Criteria Recommendation Promotor Warfield Description Houses, former farmhouse and outbuildings Age Approximately 18th century  Architectural interest Minor value X Historic Interest No X Additional criteria Townscape value  Additional criteria No X Other considerations Recommended for original cottage (to the left) only  Nationally Listed No X Conservation area No X 1,2,3,4 Hayley Green Cottage, Hayley Green Forest Road, Warfield, RG42 6BX Criteria Recommendation Promotor Warfield Parish Council Description Houses Age 1810, Cottage 2 and 3 may predate this.  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Industrial Importance: Built as worker cottages  Additional criteria Group Value  Other considerations Some original features internally  Nationally Listed No X Conservation area No X Hawthorndale House, Syngenta, Jealotts Hill, RG42 6EY Criteria Recommendation Promotor Warfield Description Offices/laboratories, former country house. Age c.1890s  Architectural interest High value  Historic Interest Minor value X Additional criteria Social importance  Additional criteria No X Other considerations Importance as part of IC now Syngenta  62 Nationally Listed No X Conservation area No X The Old Police Cottage, Forest Road, Newell Green, Warfield RG42 6AE Criteria Recommendation Promotor Warfield Description House, fomer police house and station Age Late 19th century  Architectural interest Minor value X Historic Interest Minor value X Additional criteria Social value  Additional criteria Townscape value  Other considerations No X Nationally Listed No X Conservation area No X The Plough and Harrow Public House, Newell Green, Warfield, RG42 6AE Criteria Recommendation Promotor Warfield Parish Council Description Public House Age Pre-1880  Architectural Interest Minimal significance X Historic Interest Minimal significance X Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations No X Nationally Listed No X Conservation area No X The Spice Lounge, Bott Bridge, Forest Road, Newell Green, Warfield, RG42 6AE Criteria Recommendation Promotor Warfield Parish Council Description Restaurant, former public house Age Current building unknown  Architectural Interest Minimal significance X Historic Interest Historical Association 

63 Additional criteria Social Importance  Additional criteria Townscape Value  Other considerations No X Nationally Listed No X Conservation area No X This page is intentionally left blank

APPENDIX C

Equalities Impact Assessment screening

Initial Equalities Screening Record Form

Date of Screening: Directorate: Environment Section:Spatial Policy Culture and Communities

1. Activity to be assessed ADOPTION OF A LOCAL LIST OF BUILDINGS AND STRUCTURES OF LOCAL ARCHITECTURAL OR HISTORIC INTEREST

2. What is the activity?  Policy/strategy Function/procedure Project Review Service Organisational change

3. Is it a new or existing activity? New Existing 65 4. Officer responsible for the screening Max Baker/Hilary Coplestone

5. Who are the members of the screening team? Max Baker/Hilary Coplestone

6. What is the purpose of the activity? The purpose is to assist in the implementation of planning policy by identifying those buildings and structures which are of local or historic interest and are a material consideration in the assessment of development proposals.

7. Who is the activity designed to benefit/target? All residents irrespective of their background, ethnicity gender or physical needs. It will also be relevant to developers and landowners by providing guidance on the Council’s requirements for parking from new developments

Protected Characteristics Please Is there an impact? What evidence do you have to support this? tick What kind of equality impact may there be? Is the E.g equality monitoring data, consultation results, yes or impact positive or adverse or is there a potential for customer satisfaction information etc no both? Please add a narrative to justify your claims around If the impact is neutral please give a reason. impacts and describe the analysis and interpretation of evidence to support your conclusion as this will inform members decision making, include consultation results/satisfaction information/equality monitoring data

8. Disability Equality – this can include physical, mental Y N The impact would be neutral since the designation as a Existing planning and building regulations. health, learning or sensory disabilities and includes locally listed building would not impact on the ability of conditions such as dementia as well as hearing or sight  the building to be adapted to meet the needs of those impairment. with disabilities.

9. Racial equality Y N 

10. Gender equality Y N 

11. Sexual orientation equality Y N 

12. Gender re-assignment Y N 

13. Age equality Y N 

14. Religion and belief equality Y N

66 

15. Pregnancy and maternity equality Y N 

16. Marriage and civil partnership equality Y N 

17. Please give details of any other potential impacts on any The designation of buildings as warranting local listing would seek to safeguard existing buildings and structures as a non other group (e.g. those on lower incomes/carers/ex- designated heritage asset to be enjoyed by all. offenders, armed forces communities) and on promoting good community relations.

18. If an adverse/negative impact has been identified N/A can it be justified on grounds of promoting equality of opportunity for one group or for any other reason? 19. If there is any difference in the impact of the N/A activity when considered for each of the equality groups listed in 8 – 14 above; how significant is the difference in terms of its nature and the number of people likely to be affected? 20. Could the impact constitute unlawful Y N Please explain for each equality group discrimination in relation to any of the Equality Duties? 

21. What further information or data is required to better understand the impact? Where and how can that information be obtained?

22. On the basis of sections 7 – 17 above is a full Y N Full assessment not required as no potentially negative impacts have been identified. impact assessment required? 

67 23. If a full impact assessment is not required; what actions will you take to reduce or remove any potential differential/adverse impact, to further promote equality of opportunity through this activity or to obtain further information or data? Please complete the action plan in full, adding more rows as needed.

Action Timescale Person Responsible Milestone/Success Criteria

24. Which service, business or work plan will these actions be Planning and Transport included in?

25. Please list the current actions undertaken to advance equality The implementation of existing planning policy requires consideration to be given access for people with or examples of good practice identified as part of the screening? disabilities (policy M7 – Access for people with disabilities of the Bracknell Forest Borough Local Plan (2002) refers and policies CS1 and CS 7 of the Bracknell Forest Borough Core Strategy (2008) refer.

26. Chief Officers signature. Signature: Date:

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TO: EXECUTIVE DATE: 22 OCTOBER 2019

SCHOOL MEALS SERVICE PROCUREMENT PLAN (Executive Director, People)

1 Purpose of Report

1.1 To approve the Procurement Plan for the re-tender of the school meals catering contract.

2 Recommendation

2.1 That the Procurement Plan, attached at Appendix 1 of this report, is approved.

3 Reasons for Recommendation

3.1 It is a requirement of the Contract Standing orders that the Director and Full Executive approve any Procurement Plan with a value in excess of £400,000. This decision seeks approval for the procurement process.

4 Alternative Options Considered

4.1 Schools re-tender its school meals service and finds another provider individually or collectively. 4.2 Schools take the service in-house and operates school meals themselves.

5 Supporting Information

5.1 The school meals service has a significant impact on outcomes for children and young people because a healthy meal choice has been shown to have positive effects on children’s behaviour and improve classroom performance. 5.2 The school meals contract was last tendered in 2012 as part of a joint bid with West Berkshire and the contract was awarded to ISS Facility Services Education for an initial period of 5 years then further extended in July 2017 for 2 years and by a further year to end in July 2020.

5.3 When the contract began a total of 30 Primary, 1 Special and 1 Secondary school participated. In the past few years the number of schools choosing to make alternative arrangements has increased making the current contract increasingly unviable. From September 2019, only 20 Primary and 1 Special school will remain in the contract.

5.3 The reduction in numbers is due to a variety of reasons including academisation, taking the service in-house or through joining an external re-tendering exercise where schools have been part of the East Berkshire School Business Managers Group being advised by Minerva Consulting.

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5.4 Schools were consulted in the 2019 summer term about which of the alternative options they wished to consider. A total of 10 schools indicated that they would be making alternative arrangements with 11 schools opting to join a council re-tendering exercise.

5.5 Although a future contract will be much reduced in size and value, we believe from the experience of the Royal Borough of Windsor and Maidenhead who successfully re-tendered with just 16 schools with a roll number of 3400. Although the number of schools in a Bracknell contract will be lower, our combined roll number will be about the same at 3800 children. The current cost breakdown with roll numbers is shown at Appendix 2 of this report.

5.6 Should a re-tender exercise prove to be unsuccessful, the current contract has provision to extend by a further year to end in July 2021 subject to negotiation with ISS to give schools time to make alternative arrangements.

5.7 The contract opportunity will be advertised in OJEU and its is anticipated that 5-7 organisations will be invited to tender after the completion of the supplier questionnaire (SQ) stage.

5.8 The procurement will be structed to ensure that the income from selling the Service Level Agreement to schools covers all of the Council’s costs in providing the contract.

6 Consultation and Other Considerations

Borough Solicitor 6.1 There are no specific legal implications arising from the recommendations in this report.

Director of Finance 6.2 The cost of purchasing school meals and associated services will fall on relevant schools to finance and as such, no significant financial implications are anticipated from the council from this procurement. Schools also contribute to the ensuing contract management function that the council provides on their behalf, through a paid Service Level Agreement. Income earned amounted to £17,000 In 2018-19. Any reduction on this amount under the new arrangements will result in an equivalent financial pressure on the council. An increase in income would result in a financial gain.

Other Consultation Responses

6.3 Council Officers including the Head of Procurement, and Service Efficiency Group were consulted in the drafting of the Procurement Plan.

Engagement of key stakeholders will be undertaken during the procurement process with school representatives on the re-tendering panel.

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Equalities Impact Assessment

6.4 Equality Impact Assessment attached at Appendix 3 of this report.

Strategic Risk Management Issues

6.5 Strategic risks are set out below:

ISSUE RISK COMMENT Despite being a smaller authority contract, the recent experience of the Royal Borough of Windsor and Maidenhead suggests that Commercial Risk MEDIUM this opportunity should attract enough bids to make this a viable tender.

Should the tender fail to attract enough bids then we could have the opportunity to extend the existing contract until July 2021 School Management Risk MEDIUM subject to negotiation with the existing provider.

Schools will be responsible for paying staff FINANCIAL LOW costs from end of summer term 2020 until the start of Autumn term 2020.

Background Papers

Appendix 1 Confidential Procurement Plan Appendix 2 Current cost breakdown Appendix 3 Equalities Impact Assessment Appendix 4 Summary Data Impact Assessment

Contacts for further information

Rachel Morgan Assistant Director, Education & Learning 01344 354037 [email protected]

Chris Taylor Head of School Property, Planning and Admissions 01344 354062 [email protected]

David Eagle Education, Property & Contracts Officer 01344 354004 [email protected]

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Initial Equalities Screening Record Form Appendix 3

Date of Screening: August 2019 Directorate: People Section: Education, Property, Places & Admissions

1. Activity to be assessed Please give full details of the activity; A tender for the provision of a school meals service.

2. What is the activity? Policy/strategy Function/procedure Project Review X Service Organisational change

3. Is it a new or existing activity? New X Existing

4. Officer responsible for the screening Mr Chris Taylor

5. Who are the members of the screening team? David Eagle – Contracts Monitoring Officer Jo Alderson – Principle Procurement Officer

6. What is the purpose of the activity? To ensure that a new contract for the supply of School meals is established before the current contract expires in July 2020. 87

7. Who is the activity designed to benefit/target? Pupils in full-time education

Protected Characteristics Please Is there an impact? What evidence do you have to support this? tick What kind of equality impact may there be? Is the E.g equality monitoring data, consultation results, yes or impact positive or adverse or is there a potential for customer satisfaction information etc no both? Please add a narrative to justify your claims around If the impact is neutral please give a reason. impacts and describe the analysis and interpretation of evidence to support your conclusion as this will inform members decision making, include consultation results/satisfaction information/equality monitoring data

8. Disability Equality – this can include physical, N No impact identified The successful tenderer will need to be able to react mental health, learning or sensory disabilities and quickly to any demand from a disabled child, depending includes conditions such as dementia as well as on the school requirement, in order to ensure that anyone hearing or sight impairment. suffering with a disability can still access the service in exactly the same way that any other pupils would be able to. This might include the following:-

- Menu Boards to be accessible and displayed in larger font

- Menu Choices for Diabetics / Gluten sufferers /

Special Diets

It is important to note, that the team would not expect the Contractor to have this in place at all sites where disability is not an issue, but the team must ensure that any contractor that is appointed has the ability to adapt to such requirements should they arise or be needed.

9. Racial equality N Bracknell Forest Schools currently have (2011) 16.1% of pupils enrolled that are from black and minority ethnic groups. This has continued to increase year on year from the statistics taken in 2001.

Data from the latest school census, (January 2011), also shows that 91% of pupils speak English as their 1st language. The next most common language is Nepali with 251 (1.6%) of pupils having this as their 1st language.

Menus need to reflect the racial mix of children

10. Gender equality N No impact identified

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11. Sexual orientation equality N No impact identified

12. Gender re-assignment N No impact identified

13. Age equality N Figures from the National Diet and Nutrition Survey of Young People revealed that many children have inadequate intakes of many nutrients, including vitamin A, riboflavin (vitamin B2), zinc, potassium, magnesium, calcium and iron, particularly once they reach the teenage years and have more control over what they eat. Any successful tenderer will therefore be required to demonstrate that they are providing balanced food options that are helping to improve the intake of valuable nutrients.

14. Religion and belief equality N Ethnicity data from the 2011 Census indicates that the majority of people living in Bracknell Forest are White British (84.9%), compared with 90.6% in the 2001 Census. The BME (Black and Minority Ethnic) population has increased over the past decade. Due to the increase in the BME community, the team will need to consider the following:-

Food Preparation and Storage

- Is Halal meat available if required? (Please note: Halal is chosen merely as an example) - Do they actively promote Festival days within menu choices?

It is intended that all of the above can be addressed in the Method Statement contained within the Invitation to

89 Tender documents sent out to all tenderers or explored during the Supplier Interviews.

15. Pregnancy and maternity equality N Pregnancy – Whilst this is unlikely to be of high concern within Schools, any successful Contractor must be capable of providing catering staff that are able to provide information on the foods used within the cooking process.

16. Marriage and civil partnership equality N No impact identified

17. Please give details of any other potential impacts on any Please explain other group (e.g. those on lower incomes/carers/ex- offenders, armed forces communities) and on promoting Deprivation - Bracknell Forest is one of the least deprived areas in England. However, there are areas of Bracknell Forest that good community relations. have relatively high levels of deprivation in comparison with the rest of the borough. This needs to be considered due to the stigma attached with receiving a ‘free school meal’ and therefore the team must ensure that tenderers have decided on a suitable process which prevents those receiving free school meals to be treated differently or being made clearly visible to those pupils that pay for their own meals.

This must also be a consideration when deciding what price to charge pupils for school meals. With meals currently being charged at £2.20, there would be an impact on numbers using the service if this was to rise considerably.

18. If an adverse/negative impact has been identified Please explain can it be justified on grounds of promoting equality of opportunity for one group or for any other Not applicable – actions have been identified which should help to advance equalities within Schools opposed to causing any reason? adverse / negative impacts.

19. If there is any difference in the impact of the Please explain activity when considered for each of the equality groups listed in 8 – 14 above; how significant is the difference in terms of its nature and the number of Not applicable – activities are not considered to be significantly different people likely to be affected? 20. Could the impact constitute unlawful N Please explain for each equality group discrimination in relation to any of the Equality Duties? Not applicable

21. What further information or data is required to better understand the impact? Where and how can No further information or data is required at this time that information be obtained?

90 22. On the basis of sections 7 – 17 above is a full N Please explain your decision. If you are not proceeding to a full equality impact assessment make sure impact assessment required? you have the evidence to justify this decision should you be challenged. Initial Screening is considered to be sufficient.

23. If a full impact assessment is not required; what actions will you take to reduce or remove any potential differential/adverse impact, to further promote equality of opportunity through this activity or to obtain further information or data? Please complete the action plan in full, adding more rows as needed.

Action Timescale Person Responsible Milestone/Success Criteria

As part of the annual review process, we will request the successful Annual/Qua Chris Taylor Evidenced in minutes of the meetings. contractor to assist us in reviewing the EIA to identify any new actions rtely taken by either party to actively promote equalities within the workplace. We will also look to review workforce monitoring KPI’s on a quarterly basis to ensure that we monitor any potential issues.

School Meals are provided to both paying pupils and children that are Ongoing School governing bodies Ongoing monitoring entitled to a free school meal.

Schools have a legal duty to ensure that there children have access to a school meal.

24. Which service, business or work plan will these actions be Not applicable included in?

25. Please list the current actions undertaken to advance equality Not applicable or examples of good practice identified as part of the screening?

26. Head of Service/Assistant Director signature. Signature: Date:

91

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Appendix 4

Ref No: S/DPIA No. ______

SUMMARY DATA IMPACT ASSESSMENT TEMPLATE

IMPORTANT: The Council has a duty to do a Data Protection Impact Assessment (DPIA) in order to comply with the General Data Protection Regulations 2016 and the Data Protection Act 2018 where it intends to process (i.e. (anything you do with data) an individual’s personal data that is likely to result in a high risk to the rights and freedoms of individuals).

In order to decide whether it is necessary to do a full DPIA please complete this Summary DPIA template as accurately as possible.

A full DPIA is an assessment process which will assist in identifying and minimising data protection risks associated with your project / initiative.

To complete check the Yes/No questions in the form as appropriate.

Please save a new version of this document and return your completed form to: [email protected]. Use the same email for any queries.

Author contact & submission details

Name Chris Taylor Team Education, Property, Planning & Admissions

Email Chris.taylor@bracknell- Department People forest.gov.uk Tel no 01344 354062 Date submitted Click here to enter a date.

What prompted you to submit a summary DPIA? Re-tender of the school meals contract

What is the legislation / authority under which you Local authority service level provide a service that gives rise to the need for the agreement processing of personal data

93 *Project / initiative details *Note: a project can be a new or review of: policy/strategy / function/procedure / project / service / organisation change / data sharing agreement/arrangement Title: School meals Brief summary and description of the project / initiative: The provision of a contractor to provide school meals.

Proposed ‘go live’ / implementation date 24/07/2020 Will the proposal / project involve a procurement exercise Yes No ☒ ☐ If YES, when will the tender be issued? 21/01/2020 Consequences if the project / initiative was delayed/ unable to proceed: Schools would need to make alternative arrangements for their school meals service at short notice.

Has an Information Sharing Agreement for this proposal Yes No already been initiated with Legal Services? ☐ ☒ Has a Privacy Impact Assessment / DPIA already been Yes No initiated/completed for a similar project/initiative? ☐ ☒ If YES, what was the name of the project/initiative?

Does the proposal involve : Yes No

1. Processing *high volumes of personal data that affects a ☐ ☒ large number of individuals? 2. *Large scale processing of data of special category or criminal offence data including:

 racial or ethnic origin  political opinions,

 religious or philosophical beliefs, ☐ ☒  trade union membership,  genetic data (e.g. DNA)  biometric data (where used for ID purposes) (e.g. fingerprints)  health (including provision of social care services)  Sex life or sexual orientation  Data related to criminal allegations, convictions or offences related security measures

94 *Large scale – Consider, a) the number of individuals concerned, either as a specific number or as a proportion of the relevant population, b) the volume of data and/or the range of different data items being processed, c) the duration or permanence of the data processing activity, d) the geographical extent of the processing activity.

3. Processing any biometric and/or genetic data? ☐ ☒ 4. Use systematic and extensive profiling or automated decision-making to make significant decisions about people? ☐ ☒

5. Profiling individuals on a *large scale? See 2. above. ☐ ☒

6. Profiling children or automated decision-making or for ☐ ☒ marketing purposes, or offering or targeting marketing or online services at children (aged under 13)?

7. Use profiling, automated decision-making or special ☐ ☒ category data to help make decisions on someone’s access to a service, opportunity or benefit?

8. Matching data or combining datasets from different ☐ ☒ sources?

9. Tracking an individual’s location or behaviour? ☐ ☒

10. Processing data could result in a risk of physical harm in the ☐ ☒ event of a security breach.

11. Collecting personal data from a source other than the ☐ ☒ individual without providing them with a privacy notice (‘ this is termed invisible processing’) For example: The Council receives personal data from third parties without the individuals being aware, because issuing a privacy notice would prove impossible or involve disproportionate effort

12. Systemic monitoring of individuals / public areas using overt ☐ ☒ or covert methods e.g. CCTV?

13. Use of new technologies (inc. introducing new or amending ☐ ☒ existing technology, systems or software)?

95 14. Processing of data where the primary purpose is criminal ☐ ☒ law enforcement?

15. Processing of data outside of the European Economic Area? ☐ ☒

16. Use of innovative technology in combination with any of the ☐ ☒ criteria in the European guidelines.

17.There is a change to the nature, scope, context or purposes ☐ ☒ to our processing. Where you have answered yes to the scale questions (1, 2 or 5 ☐ ☐ above) Indicate how many individuals will be affected

Information Sharing Does the proposal involve: Yes No Sharing personal data or special category data on a regular basis with an external third party? ☐ ☒ If ‘Yes’ is there a valid Information Sharing Agreement (ISA) in place for the sharing you wish to undertake? ☐ ☐

Changing the scope of an existing Information Sharing Agreement? ☐ ☒

Please complete and return this form to: mandy.byfield@bracknell- forest.gov.uk

You will then be contacted with the outcome of the assessment of the summary DPIA and proposed next steps. Legal Services - Office Use Data Protection Officer Review DPIA required? Yes ☐ No ☐ CCTV DPIA required? Yes ☐ No ☐ Is Investigatory Power Act authorisation required? Yes ☐ No ☐ Criminal Law Enforcement data processing? Yes ☐ No ☐ Comments including rationale:

Procurement involved? Yes ☐ No ☐ Is a pre and post procurement DPIA likely to be required? Yes ☐ No ☐ Comments including rationale:

Information Sharing Agreement required? Yes ☐ No ☐ Comments including rationale:

96

Next Steps / Recommendations for risk mitigation (including dates and any meetings arranged with business) Click here to enter a date. Click here to enter a date. Name Job Title Date of review Submitter informed of next steps Yes ☐ No ☐ Date Click here to enter a date.

When completed the above section may be sent as part of the Summary DPIA assessment response.

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101 This page is intentionally left blank Equalities Screening Record Form

Date of Screening: Directorate: Corporate Section: Insurance Services

1. Activity to be assessed Procurement of Liability insurance and claims handling service for the Council

2. What is the activity? Policy/strategy Function/procedure Project Review Service Organisational change

3. Is it a new or existing activity? New Existing

4. Officer responsible for the screening Helen Rogers

5. Who are the members of the EIA team? Helen Rogers

6. What is the purpose of the activity? To protect the Council’s assets and liabilities in the event of injury, loss or damage

7. Who is the activity designed to benefit/target? To meet the Council’s requirements under Section 4.2 of Financial Regulations

111 Protected Characteristics Please Is there an impact? What evidence do you have to support this? tick What kind of equality impact may there be? Is the E.g equality monitoring data, consultation results, yes or impact positive or adverse or is there a potential customer satisfaction information etc no for both? Please add a narrative to justify your claims around If the impact is neutral please give a reason. impacts and describe the analysis and interpretation of evidence to support your conclusion as this will inform members decision making, include consultation results/satisfaction information/equality monitoring data

8. Disability Equality Y N Potentially a visually impaired insurance claimant None at present as this has not arisen to date  may have difficulty completing an incident form as these are not supplied in braile

9. Racial equality Y N None at present as this has not arisen to date 

10. Gender equality Y N This information is not given on an incident form and  hence there would be no scope for discrimination

11. Sexual orientation equality Y N This information is not given on an incident form and  hence there would be no scope for discrimination 12. Gender re-assignment Y N This information is not given on an incident form and  hence there would be no scope for discrimination

13. Age equality Y N The age of claimants is not relevant to the claims  process

14. Religion and belief equality Y N This information is not noted on the incident forms  and hence there is no scope for discrimination

15. Pregnancy and maternity equality Y N This information is not noted on the incident forms  and hence there is no scope for discrimination

16. Marriage and civil partnership equality Y N This information is not noted on the incident forms  and hence there is no scope for discrimination

17. Please give details of any other potential impacts on None any other group (e.g. those on lower incomes/carer’s/ex-offenders) and on promoting good community relations.

112 18. If an adverse/negative impact has been No identified can it be justified on grounds of promoting equality of opportunity for one group or for any other reason?

19. If there is any difference in the impact of the Negligible. We have had no such case to date activity when considered for each of the equality groups listed in 8 – 14 above; how significant is the difference in terms of its nature and the number of people likely to be affected? 20. Could the impact constitute unlawful Y N Please explain for each equality group discrimination in relation to any of the Equality  Duties?

21. What further information or data is required None to better understand the impact? Where and how can that information be obtained?

22. On the basis of sections 7 – 17 above is a full Y N Please explain your decision. If you are not proceeding to a full equality impact assessment make impact assessment required?  sure you have the evidence to justify this decision should you be challenged. If you are proceeding to a full equality impact assessment please contact Abby Thomas. 23. If a full impact assessment is not required; what actions will you take to reduce or remove any potential differential/adverse impact, to further promote equality of opportunity through this activity or to obtain further information or data? Please complete the action plan in full, adding more rows as needed.

Action Timescale Person Responsible Milestone/Success Criteria

In the event of a visually impaired claimant highlighting they are Helen Rogers Not applicable unable to complete an incident form, the Insurance Section Ongoing would request that Customer Services work with the claimant to complete this form.

In the event that a claimant whose first language was not English Ongoing Helen Rogers Not applicable could not complete an incident form and they were unable to find a friend or family member to assist them, we would look to identify staff at the Council who could help with translating

24. Which service, business or work plan will these actions Insurance Manual be included in? 113 25. Please list the current actions undertaken to advance Not applicable equality or examples of good practice identified as part of the screening?

26. Chief Officers signature. Signature: Date:

7/8/19

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Ref No: S/DPIA No. ______

SUMMARY DATA PROTECTION IMPACT ASSESSMENT TEMPLATE

IMPORTANT: The Council has a duty to do a Data Protection Impact Assessment (DPIA) in order to comply with the General Data Protection Regulations 2016 and the Data Protection Act 2018 where it intends to process (i.e. (anything you do with data) an individual’s personal data that is likely to result in a high risk to the rights and freedoms of individuals).

In order to decide whether it is necessary to do a full DPIA please complete this Summary DPIA template as accurately as possible.

A full DPIA is an assessment process which will assist in identifying and minimising data protection risks associated with your project / initiative.

To complete check the Yes/No questions in the form as appropriate.

Please save a new version of this document and return your completed form to: [email protected]. Use the same email for any queries.

Author contact & submission details

Name Team Audit and Risk Management

Email Helen.rogers@bracknell- Department Finance forest.gov.uk Tel no 01344 352094 Date submitted 06/08/2019 What prompted you to submit a summary DPIA? Retender of insurance provider

What is the legislation / authority under which you Processing of insurance claims provide a service that gives rise to the need for the made against the Council processing of personal data

*Project / initiative details *Note: a project can be a new or review of: policy/strategy / function/procedure / project / service / organisation change / data sharing agreement/arrangement

115 Title: Retender of casualty insurance and claims handling services Brief summary and description of the project / initiative: Retender of insurance provider for employers liability, public liability, libel and slander, officials indemnity and professional negligence insurance and associated claims handling services Proposed ‘go live’ / implementation date 01/04/2020 Will the proposal / project involve a procurement exercise Yes No ☒ ☐ If YES, when will the tender be issued? 31/10/2019 Consequences if the project / initiative was delayed/ unable to proceed: Factors may include: Consequences for the business, financial implications, consequences for service delivery and service users .The Council would be left with no insurance in place. Employers liability is a compulsory insurance and with no insurance in force the Council would breach the Employers Liability (Compulsory Insurance) Act. This could result in the Council being subject to a fine of £2,500 per day that the insurance is not in force. In addition the Council would also be exposed to a financial loss for any claims that arised while these insurances were not in place Has an Information Sharing Agreement for this proposal Yes No already been initiated with Legal Services? ☐ ☒

Has a Privacy Impact Assessment / DPIA already been Yes No initiated/completed for a similar project/initiative? ☒ ☐ If YES, what was the name of the project/initiative? Retender of Property and Motor insurance provider in 2017

Does the proposal involve : Yes No

1. Processing *high volumes of personal data that affects a ☒ ☐ large number of individuals? 2. *Large scale processing of data of special category or criminal offence data including:

 racial or ethnic origin  political opinions,

 religious or philosophical beliefs, ☒ ☐  trade union membership,  genetic data (e.g. DNA)  biometric data (where used for ID purposes) (e.g. fingerprints)  health (including provision of social care services)

116  Sex life or sexual orientation  Data related to criminal allegations, convictions or offences related security measures *Large scale – Consider, a) the number of individuals concerned, either as a specific number or as a proportion of the relevant population, b) the volume of data and/or the range of different data items being processed, c) the duration or permanence of the data processing activity, d) the geographical extent of the processing activity. Health data only. Estimated 1,000 records over duration of 7 year contract

3. Processing any biometric and/or genetic data? ☐ ☒ 4. Use systematic and extensive profiling or automated decision-making to make significant decisions about people? ☐ ☒

5. Profiling individuals on a *large scale? See 2. above. ☐ ☒

6. Profiling children or automated decision-making or for ☐ ☒ marketing purposes, or offering or targeting marketing or online services at children (aged under 13)?

7. Use profiling, automated decision-making or special ☐ ☒ category data to help make decisions on someone’s access to a service, opportunity or benefit?

8. Matching data or combining datasets from different ☒ ☐ sources?

9. Tracking an individual’s location or behaviour? ☐ ☒

10. Processing data could result in a risk of physical harm in the ☐ ☒ event of a security breach.

11. Collecting personal data from a source other than the ☐ ☒ individual without providing them with a privacy notice (‘ this is termed invisible processing’) For example: The Council receives personal data from third parties without the individuals being aware, because issuing a privacy notice would prove impossible or involve disproportionate effort

12. Systemic monitoring of individuals / public areas using overt ☐ ☒ or covert methods e.g. CCTV?

117 13. Use of new technologies (inc. introducing new or amending ☐ ☒ existing technology, systems or software)?

14. Processing of data where the primary purpose is criminal ☐ ☒ law enforcement?

15. Processing of data outside of the European Economic Area? ☐ ☒

16. Use of innovative technology in combination with any of the ☐ ☒ criteria in the European guidelines.

17.There is a change to the nature, scope, context or purposes ☐ ☒ to our processing. Where you have answered yes to the scale questions (1, 2 or 5 ☐ ☐ above) Indicate how many individuals will be affected

Information Sharing Does the proposal involve: Yes No Sharing personal data or special category data on a regular basis with an external third party? ☒ ☐ If ‘Yes’ is there a valid Information Sharing Agreement (ISA) in place for the sharing you wish to undertake? ☐ ☐

Changing the scope of an existing Information Sharing Agreement? ☐ ☒

Please complete and return this form to: mandy.byfield@bracknell- forest.gov.uk

You will then be contacted with the outcome of the assessment of the summary DPIA and proposed next steps. Legal Services - Office Use Data Protection Officer Review DPIA required? Yes ☐ No ☐ CCTV DPIA required? Yes ☐ No ☐ Is Investigatory Power Act authorisation required? Yes ☐ No ☐ Criminal Law Enforcement data processing? Yes ☐ No ☐ Comments including rationale:

Procurement involved? Yes ☐ No ☐ Is a pre and post procurement DPIA likely to be required? Yes ☐ No ☐ Comments including rationale:

Information Sharing Agreement required? Yes ☐ No ☐

118 Comments including rationale:

Next Steps / Recommendations for risk mitigation (including dates and any meetings arranged with business) Click here to enter a date. Click here to enter a date. Name Job Title Date of review Submitter informed of next steps Yes ☐ No ☐ Date Click here to enter a date.

When completed the above section may be sent as part of the Summary DPIA assessment response.

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