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Corporate and Community Development Minutes March 2020

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Corporate and Community Development Minutes March 2020 MINUTES Corporate and Community Development Committee Meeting Held on Tuesday 17 March 2020 at 4:00pm City of Rockingham Boardroom Corporate and Community Development Committee Minutes Tuesday 17 March 2020 PAGE 2 City of Rockingham Corporate and Community Development Committee Meeting Minutes 4:00pm Tuesday 17 March 2020 CONTENTS 1. Declaration of Opening 4 2. Record of Attendance/Apologies/Approved Leave of Absence 4 3. Responses to Previous Public Questions Taken on Notice 4 4. Public Question Time 5 5. Confirmation of Minutes of the Previous Meeting 5 6. Matters Arising from the Previous Minutes 5 7. Announcement by the Presiding Person without Discussion 5 8. Declaration of Member’s and Officer’s Interest 5 9. Petitions/Deputations/Presentations/Submissions 5 10. Matters for which the Meeting may be Closed 5 Corporate Services 6 CS-002/20 Land Acquisition (Absolute Majority) 6 CS-003/20 Millar Road Landfill Facility Landfill Gas Management Agreement (Absolute Majority) 8 CS-004/20 Recommendations from the Customer Service Review Committee Meeting held on 26 February 2020 10 11. Bulletin Items 12 Corporate and General Management Services Information Bulletin – March 2020 12 Community Development Information Bulletin – March 2020 13 12. Agenda Items – Corporate and Community Development Committee Corporate Services 16 CS-005/20 Council Policy – Records Management 16 CS-006/20 Council Policy – Customer Service 21 CS-007/20 Budget Review - February 2020 (Absolute Majority) 25 General Management Services 29 GM-007/20 Advocacy Position Register Review 29 GM-008/20 Adopt Proposed Repeal Local Law 2019 - Repeal of Bush Fire Control and Bush Fire Brigades Local Law 2001 (Absolute Majority) 34 GM-009/20 Review of Free Alcohol at Civic Functions and Events 40 GM-010/20 Proposed Council Policy – Recording and Streaming Council Meetings 46 Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 PAGE 3 Community Development 51 CD-003/20 Economic Development Strategy 2020-2025 51 CD-004/20 Proposed Baldivis War Memorial 70 CD-005/20 Recommendation from the Minutes of the Christmas Festival Occasional Committee Meeting held on 27 February 2020 77 CD-006/20 Infrastructure Planning and Development Grant – Video Wall 79 CD-007/20 Rockingham Education and Training Advisory Committee change of representation (Absolute Majority) 86 13. Reports of Councillors 89 14. Addendum Agenda 89 15. Motions of which Previous Notice has been Given 90 General Management Services 90 GM-011/20 Notice of Motion – Change of Method of Filling the Position of Mayor 90 Community Development 99 CD-008/20 Notice of Motion – Acknowledgement of Country 99 16. Notices of Motion for Consideration at the Following Meeting 103 17. Urgent Business Approved by the Person Presiding or by Decision of the 103 Committee 18. Matters Behind Closed Doors 103 19. Date and Time of Next Meeting 103 20. Closure 103 Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 PAGE 4 City of Rockingham Corporate and Community Development Committee Meeting Minutes Tuesday 17 March 2020 - Council Boardroom 1. Declaration of Opening In the absence of the Chairperson, the Chief Executive Officer declared the Corporate and Community Development Committee meeting open at 4:00pm, welcomed all present and called for nominations for the position of Acting Chairperson. Moved Cr Buchanan, seconded Cr Davies: That Cr Liley be appointed Acting Chairperson for the meeting. Committee Voting (Carried) – 4/0 The A/Chairperson recited the Acknowledgement of Country. 2. Record of Attendance/Apologies/Approved Leave of Absence 2.1 Councillors Cr Leigh Liley A/Chairperson Cr Sally Davies Cr Craig Buchanan Cr Rae Cottam 2.2 Executive Mr Michael Parker Chief Executive Officer Mr John Pearson Director Corporate Services Mr Michael Holland Director Community Development Mr Peter Varris Manager Governance and Councillor Support Mr Michael Yakas Manager Customer and Corporate Support Mr Allan Moles Manager Financial Services Mr Nuno Dionisio Manager Waste Services Ms Jillian Obiri-Boateng Collaborative Manager, Community Capacity Bldg Ms Julia Dick Collaborative Manager, Community Capacity Bldg Mr Scott Jarvis Manager Economic Development and Tourism Ms Sue Langley Governance Officer 2.3 Members of the Gallery: 1 2.4 Apologies: Cr Joy Stewart 2.5 Approved Leave of Absence: Nil 3. Responses to Previous Public Questions Taken on Notice Nil Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 PAGE 5 4. Public Question Time 4:02pm The A/Chairperson opened Public Question Time and invited members of the Public Gallery to ask questions. The Chairperson noted that this was the only opportunity in the meeting for the public to ask questions. 4.1 Mr Gary Taylor, Rockingham – Rockingham Basketball and Recreation Association (RBRA) The A/Chairperson invited Mr Taylor to present his question to the Corporate and Community Development Committee. Mr Taylor noted that apart from the requirement for more information as stated in today’s agenda, he is available to provide further details if committee members have any questions or concerns regarding the RBRA grant application. The A/Chairperson thanked Mr Taylor for his comments and advised that this matter will be considered later in the meeting. 4:03pm There being no further questions the Chairperson closed Public Question Time. 5. Confirmation of Minutes of the Previous Meeting Moved Cr Buchanan, seconded Cr Cottam: That Committee CONFIRMS the Minutes of the Corporate and Community Development Committee Meeting held on 18 February 2020, as a true and accurate record. Committee Voting (Carried) – 4/0 6. Matters Arising from the Previous Minutes Nil 7. Announcement by the Presiding Person without Discussion 4:03pm The Chairperson announced to all present that decisions made at Committees of Council are recommendations only and may be adopted in full, amended or deferred when presented for consideration at the next Council meeting. 8. Declarations of Members and Officers Interests 4:03pm The Chairperson asked if there were any interests to declare. There were none. 9. Petitions/Deputations/Presentations/Submissions Nil 10. Matters for which the Meeting may be Closed 4:04pm The Chairperson advised in accordance with section 5.23(2)(b) and (e) of the Local Government Act 1995 – if there were any questions or debate on Confidential Items CS-002/20 Land Acquisition (Absolute Majority) CS-003/20 Millar Road Landfill Facility Landfill Gas Management Agreement (Absolute Majority) CS-004/20 Recommendations from the Customer Service Review Committee Meeting held on 26 February 2020 then the Committee will need to defer the matter for consideration at Agenda Item 18 - Matters Behind Closed Doors. There were no questions or request for debate. Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 CS-002/20 PAGE 6 Corporate Services CONFIDENTIAL ITEM NOT FOR PUBLIC ACCESS Section 5.95(3) Local Government Act 1995 (the Act) This item may be discussed behind closed doors as per Section 5.23(2)(e) of the Act Corporate Services Director and Support Reference No & Subject: CS-002/20 Land Acquisition (Absolute Majority) File No: CPM/140-03 Proponent/s: Author: Mr John Pearson, Director Corporate Services Other Contributors: Helen Savage, Senior Projects Officer Mr Peter Ricci, Manager Major Planning Projects Date of Committee Meeting: 17 March 2020 Previously before Council: Disclosure of Interest: Nature of Council’s Role in Executive this Matter: Site: Lot Area: Attachments: Maps/Diagrams: Voting Requirements Simple Majority, Absolute Majority for Delegation of Authority (Part 2). Officer Recommendation That Council: 1. APPROVES the purchase of land as described in Purpose of Report. 2. DELEGATES authority to the Chief Executive Officer to enter into contracts to purchase the land as described in Purpose of Report for no more than 10% above the valuation provided by the licenced valuer dated 27 September 2019. (Absolute Majority) Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 CS-002/20 PAGE 7 Committee Recommendation Moved Cr Buchanan, seconded Cr Cottam: That Council: 1. APPROVES the purchase of land as described in Purpose of Report. 2. DELEGATES authority to the Chief Executive Officer to enter into contracts to purchase the land as described in Purpose of Report for no more than 10% above the valuation provided by the licenced valuer dated 27 September 2019. (Absolute Majority) Committee Voting (Carried) – 4/0 The Committee’s Reason for Varying the Officer’s Recommendation Not Applicable Implications of the Changes to the Officer’s Recommendation Not Applicable Confirmed at a Corporate and Community Development Committee meeting held on Tuesday 21 April 2020 Presiding Member Corporate and Community Development Committee Minutes Tuesday 17 March 2020 CS-003/20 PAGE 8 CONFIDENTIAL ITEM NOT FOR PUBLIC ACCESS Section
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