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Corporate and Community Development Agenda July 2021

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Corporate and Community Development Agenda July 2021 AGENDA Corporate and Community Development Committee Meeting To be held on Tuesday 20 July 2021 at 4:00pm City of Rockingham Council Chambers Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 2 Notice of Meeting Dear Committee members The next Corporate and Community Development Committee Meeting of the City of Rockingham will be held on Tuesday 20 July 2021 in the Council Chambers, City of Rockingham Administration Centre, Civic Boulevard, Rockingham. The meeting will commence at 4:00pm. MICHAEL PARKER CHIEF EXECUTIVE OFFICER 15 July 2021 DISCLAIMER PLEASE READ THE FOLLOWING IMPORTANT DISCLAIMER BEFORE PROCEEDING: Statements or decisions made at this meeting should not be relied or acted on by an applicant or any other person until they have received written notification from the City. Notice of all approvals, including planning and building approvals, will be given to applicants in writing. The City of Rockingham expressly disclaims liability for any loss or damages suffered by a person who relies or acts on statements or decisions made at a Council or Committee meeting before receiving written notification from the City. Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 3 City of Rockingham Corporate and Community Development Committee Agenda 4:00pm Tuesday 20 July 2021 1. Declaration of Opening Acknowledgement of Country This meeting acknowledges the traditional owners and custodians of the land on which we meet today, the Nyoongar people, and pays respect to their elders both past and present. 2. Record of Attendance/Apologies/Approved Leave of Absence 2.1 Members Deputies Cr Joy Stewart Cr Hayley Edwards Cr Sally Davies Cr Hayley Edwards Cr Craig Buchanan Cr Mark Jones Cr Rae Cottam Cr Lorna Buchan Cr Leigh Liley Cr Deb Hamblin (Deputy Mayor) 2.2 Executive Mr Michael Parker Chief Executive Officer Mr John Pearson Director Corporate Services Mr Michael Holland Director Community Development Mr Peter Doherty Director Legal Services and General Counsel Mr Peter Varris Manager Governance and Councillor Support Mr Michael Yakas Manager Customer and Corporate Support Mr Allan Moles Manager Financial Services Mr Nuno Dionisio Manager Waste Services Ms Nollaig Baker Manager Strategy and Corporate Communications Mr Vince Ritorto Manager Human Resources Development Mr Nick Brown Manager Community and Leisure Facilities Mr Gary Rogers Manager Community Infrastructure Planning Ms Mary-Jane Rigby Manager Community Safety and Support Services Ms Jillian Obiri-Boateng Collaborative Manager, Community Capacity Bldg Ms Julia Dick Collaborative Manager, Community Capacity Bldg Ms Alison Oliver Manager Library and Information Services Mr Scott Jarvis Manager Economic Development and Tourism Mrs Jelette Edwards Governance Coordinator Ms Sue Langley Governance Officer Mrs Diane Zanre PA to Director Community Development 2.3 Members of the Gallery: 2.4 Apologies: 2.5 Approved Leave of Absence: Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 4 3. Responses to Previous Public Questions Taken on Notice 3.1 Ms Teresa Ong, Singleton – Honorary Freeman of the City / Council Member Professional Development At the Corporate and Community Development Committee meeting held on 15 June 2021, Ms Ong asked the following questions that were taken on notice and the Chief Executive Officer provided a response in a letter dated 18 June 2021 as follows: Preamble I’m asking those of you here today to seriously consider the outdated issue of Freeman of the City. With Gender bias/neutral occurring it will change to free person of the City, ie: a fall back to the days of serviced men and women who came as convicts or shipped out from the mother land, who then became free. This title is archaic, even fossilised and does not represent the Rockingham in the current and future day. I’m raising it here because a group or circle of Councillors state openly at the public Council meetings they take the advice of the officers ie: don’t listen to the ratepayers. Why do we employ officers was one comment. I always and only listen to the officers is another. Question 1. The officer says we need a Freeman award, why? Are Councillors thinking for yourselves or just raising a hand up to agree with the officer author without considering what the implications are? Response The item in question is a review of the Policy in respect to the Freeman of the City Award. The Policy has been updated and considered by the Governance Review Committee before being endorsed by Council for public comment. Following the public consultation period, the results of the submissions received have been included in the Council Report for the Council’s overall consideration. Councillors are able to consider the merits of the Award, including its history, usage in the local government sector and the public comments received during the consultation period, in making their decision on the Policy review. Preamble I find the document extraordinarily generous to non council serving members. Partners, de factos etc. This is at a cost to the ratepayers. Questions 2. Why does Council feel the need to pay for partners to attend a conference from ratepayers money? 3. What does Council see as a compelling argument? 4. Who makes the decision on relevance of a conference or attendance for a post graduate course? Eg: if a Councillor decides to do a USA degree in local government, with local government in the USA being very different to Australia, who decides if the ratepayers should fund this course and any associated travel in regard to relevance and dollars. 5. Most conferences are only a few days long, why do Councillors and their partners need to receive funds to do laundry? 6. Will this item show up on each months bulletin of expenditure? Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 5 Response (provided at the meeting) The Chief Executive Officer, Mr Parker advised that the CEO would decide what is considered to be an appropriate conference. Mr Parker noted that a USA degree would not appear to be relevant and he does not believe the City has ever had such a request. Mr Parker noted that the policy does not allow for travel for partners and accommodation is permitted provided it is at no extra cost. Mr Parker advised that all reasonable expenses would be considered and conference expenses are and have previously been identified as a budget line item. 4. Public Question Time Members of the public are invited to present questions to the Chairperson about matters affecting the City of Rockingham and its residents. Questions should relate to the business of the Committee. This is the only opportunity in the meeting for the public to ask questions. 5. Confirmation of Minutes of the Previous Meeting Recommendation: That Committee CONFIRMS the Minutes of the Corporate and Community Development Committee meeting held on 15 June 2021, as a true and accurate record. 6. Matters Arising from the Previous Minutes 7. Announcement by the Presiding Person without Discussion The Chairperson to announce to all present that decisions made at Committees of Council are recommendations only and may be adopted in full, amended or deferred when presented for consideration at the next Council meeting. 8. Declarations of Members and Officers Interests 8.1 Item CD-012/21 Community Grants Program applications Round One 2021/2022 Councillor: Cr Barry Sammels (Mayor) Type of Interest: Impartiality Nature of Interest: Cr Sammels is Vice Patron of the Cruising Yacht Club. Extent of Interest: Not Applicable 8.2 Item CD-012/21 Community Grants Program applications Round One 2021/2022 Councillor: Cr Hayley Edwards Type of Interest: Financial Nature of Interest: Cr Edwards’ business ‘Anytime Fitness’ has sponsored Inspire Radio and advertise on the radio channel. Extent of Interest: Not Applicable 8.3 Item CD-012/21 Community Grants Program applications Round One 2021/2022 Councillor: Cr Craig Buchanan Type of Interest: Impartiality Nature of Interest: Cr Buchanan was previously a work colleague with Fr David Lord of St Brendan’s Parish. Extent of Interest: Not Applicable Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 6 8.4 Item CD-012/21 Community Grants Program applications Round One 2021/2022 Councillor: Cr Hayley Edwards Type of Interest: Financial Nature of Interest: Reclink utilises the facilities of Cr Edwards’ business ‘Anytime Fitness’ for their programs. Extent of Interest: Not Applicable 8.5 Item CD-012/21 Community Grants Program applications Round One 2021/2022 Councillor: Cr Hayley Edwards Type of Interest: Impartiality Nature of Interest: Cr Edwards has a friendship with the applicant. Extent of Interest: Not Applicable 9. Petitions/Deputations/Presentations/Submissions 10. Matters for which the Meeting may be Closed 11. Bulletin Items Corporate and General Management Services Information Bulletin – July 2021 Community Development Information Bulletin – July 2021 12. Agenda Items Corporate Services 8 CS-019/21 Material Variance Level for the 2021/2022 Statements of Financial Activity 8 General Management Services 10 GM-023/21 Fencing Amendment Local Law 2021 and Fencing Local Law 2020 Undertakings (Absolute Majority) 10 Community Development 15 CD-012/21 Community Grants Program applications Round One 2021/2022 15 CD-013/21 Tender T21/22-09 – Provision of goods and services for the management, coordination, supply and delivery of the 2021/2022 Christmas Festival Events, the 2021/2022 New Year’s Eve Events and 2022/2023 Australia Day Events 23 CD-014/21 Rockingham Beach Cup 2021 – Request for Iconic Event funding 28 13. Reports of Councillors 14. Addendum Agenda Corporate and Community Development Committee Agenda Tuesday 20 July 2021 PAGE 7 15. Motions of which Previous Notice has been given 16. Notices of Motion for Consideration at the Following Meeting 17. Urgent Business Approved by the Person Presiding or by Decision of the Committee 18.
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