City Council Work Session and Regular Meeting Agenda

CITY OF MELISSA CITY COUNCIL WORK SESSION AND REGULAR MEETING AGENDA

Tuesday, June 8, 2021 City of Melissa City Hall Work Session - 5:15 p.m. 3411 Barker Avenue Regular Meeting - 6:00 p.m. Melissa, TX 75454

WORK SESSION AGENDA

A. Call to order B. Roll Call C. Public Comments D. Recess into Closed Session incompliance with Section 551.001 et seq. Texas Government Code, to wit: i. 551.071. Consultation with the City Attorney regarding: a. ETJ Development b. Annexation c. ARPA E. FY 22 Budget Presentation F. Discussion regarding items on the Regular Meeting Agenda. G. Discussion regarding any future agenda items. H. Adjourn.

REGULAR MEETING AGENDA

1. CALL TO ORDER AND ROLL CALL

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS This item is available for citizens to speak for up to 3 minutes on any subject of which the City of Melissa has authority. However, no discussion or action, by law, may be taken on the topic unless and until properly posted on a future agenda.

4. CONSENT AGENDA A. Consider and act upon the minutes from the May 25, 2021 Regular Meeting and Work Session. B. Consider and act upon a Resolution setting a date, time, and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 4.019± acres, situated in the John Emberson Survey, Abstract No. 294, Collin County, Texas. 5. REGULAR AGENDA A. Consider and act upon recommendation from EST, Inc. for the Melissa North Elevated Storage Tank Site Improvements. B. Consider and act upon a Resolution authorizing the City Manager to submit the grant application to the Collin County Parks and Open Space Project Funding Assistance Program concerning a matching grant for approximately $150,000.00 for the construction of the subsurface SH 121 trail connector. C. City Council discussion with Staff concerning any actions required by City Staff as a result of any item on tonight’s agenda. D. Adjourn.

Certified to this the 4th day of June, 2021.

______Kacie Galyon, City Secretary Posted: June 4, 2021 @ 12:00 p.m.

If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code §551.001 et seq., will be held by the City Council at the date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes:

Texas Government Code Section:

551.071 Private consultation with the attorney for the City. 551.072 Discussing purchase, exchange, lease or value of real property. 551.074 Discussing personnel or to hear complaints against personnel

MINUTES CITY OF MELISSA CITY COUNCIL WORK SESSION MAY 25, 2021 5:15 p.m.

A. Call to Order Mayor Reed Greer called the meeting to order at 5:15 p.m. B. Roll Call Mayor Reed Greer, Mayor Pro Tem Jay Northcut, Shannon Sweat, Dana Conklin, Stacy Jackson and Chad Taylor were present. Craig Ackerman was absent. City of Melissa staff members were also present. C. Public Comments There were no public comments. D. Budget Presentation City Manager, Jason Little presented Council with plans for the upcoming FY2022 budget and the preparation that has gone into it. E. Discussion regarding items on the Regular Meeting Agenda Director of Development and Neighborhood Services, Tyler Brewer spoke to the development-related items on the Regular Agenda. F. Discussion regarding any future agenda items There was no discussion. G. Adjourn Motion was made by Shannon Sweat and seconded by Chad Taylor to adjourn at 6:00 p.m. Vote: 6/0/0

______REED GREER, Mayor

ATTEST:

______KACIE GALYON, City Secretary

MINUTES CITY OF MELISSA CITY COUNCIL REGULAR MEETING MAY 25, 2021 5:15 p.m.

1. CALL TO ORDER AND ROLL CALL Mayor Reed Greer called the meeting to order at 6:00 p.m. Mayor Reed Greer, Mayor Pro Tem Jay Northcut, Chad Taylor, Stacy Jackson, Dana Conklin, and Shannon Sweat were present. Craig Ackerman was absent. Members of City Staff and the public were also present. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Jay Northcut gave the invocation. All who were present gave the Pledge of Allegiance. 3. PUBLIC COMMENTS Tanner & Alyson Holder 4321 CR 413 Melissa, TX 75454 Mr. and Mrs. Holder addressed Council regarding item 5A on the Regular Agenda. There were no further comments. 4. CONSENT AGENDA A. Consider and act upon the minutes from the May 11, 2021 Regular Meeting and Work Session and May 18, 2021 Special Meeting. Council Action Motion was made by Jay Northcut and seconded by Shannon Sweat to approve the Consent Agenda as presented. Vote: 6/0/0 5. REGULAR AGENDA A. Consider and act upon a Resolution of The City Council of The City Of Melissa, Texas, exempting property consisting of 3.845± Acres in the Jesse Stiff Survey, Abstract No. 792, Collin County, Texas, from compliance with the development plat requirements set forth in Section 3.05 Of The City’s Subdivision Regulations solely with respect to the construction of one single-family residential structure in accordance with applicable rules and regulations of Collin County and The State Of Texas, and for no other purpose.

Applicant: Tanner Holder Director of Development and Neighborhood Services, Tyler Brewer presented the item to Council. Mayor Greer asked if there was any future roadway activity planned for the area of the property. Mr. Brewer stated that Collin County plans to expand the current County Road 413 in between the subject property and the upcoming Phase 5 of Meadow Run from approximately Melissa Road to Highway 380 in Princeton. Due to the future roadway expansion, it is typical with development plat requests that right- of-way dedication would be required. Shannon Sweat asked if there was a visual or graphic that showed how close the proposed house would be to the road in the future. Mr. Holder stated that he sent a drawing to the Development Services team with the house located on the east side of the property, not the west side where the roadway would be in the future. Mayor Greer asked City Manager, Jason Little to explain to Council what some of the options were for the item. Mr. Little stated that the options were: 1) approve the request which would allow staff to sign the Collin County ETJ form required for development, or 2) require the owner submit a development plat which would allow for further examination and time to consider the request to waive right-of-way dedication as well. A third option would be to table in order for staff to obtain more information for Council. Council Action Motion was made by Stacy Jackson and seconded by Shannon Sweat to table item 5A on the Regular Agenda to the June 8, 2021 Regular City Council Meeting. Vote: 6/0/0 B. Consider and act upon the Melissa Independent School District Coach Kenny Deel Stadium Final Engineering Site Plan, being 20.00± acres situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located approximately 2,138 feet southeast of the intersection of Sam Rayburn Highway and Milrany Lane, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Applicant: Melissa Independent School District Mr. Brewer presented the item to Council and explained the one variance request for parking since not all buildings on campus will be occupied at full capacity at any one time. Dana Conklin asked about parking and discrepancies between what was being presented vs. what the City requires. Kenny Deel with Melissa ISD addressed the charts comparing other school districts and the required 4 seats for every one parking space. Mr. Deel stated that the

stadium will likely be completed around December, 2022 which is when the next phase of construction will begin. At that time, there should be 2,800 parking spots, which exceeds the required 4-to-1 required ratio. Council discussed the parking space numbers and ratios. Mildred Bautista of Parkhill, Smith, & Cooper spoke to the question about the number of parking spaces after stadium construction, and then at final buildout. Mayor Greer asked for clarification as to where the 4-to-1 seat-to-parking spaces comes from and Mr. Brewer clarified that it comes from the City’s zoning ordinance for the stadium. Mrs. Conklin asked if the school had a written police and parking control plan in place currently for events and school functions that was utilized and enforced. Mr. Deel stated that there was and it is. Duke Sparks stated that there is a plan with Melissa Sports, LLC and the Z-Plex to allow for overflow parking with a pedestrian crossover should that be necessary. Council Action Motion was made by Shannon Sweat and seconded by Stacy Jackson to approve the Melissa Independent School District Coach Kenny Deel Stadium Final Engineering Site Plan, being 20.00± acres situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located approximately 2,138 feet southeast of the intersection of Sam Rayburn Highway and Milrany Lane, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Vote: 5/1/0 Dana Conklin voted against the request. C. Consider and act upon the New Melissa High School Addition Replat, being 77.318± acres situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located on the east side of Milrany Lane approximately 1,067 feet to the south of the intersection of Sam Rayburn Highway and Milrany Lane, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Applicant: Melissa Independent School District Mr. Brewer stated that that the replat was in full compliance with the City’s code, all comments had been addressed, and staff recommends approval of the item as does the Planning and Zoning Commission. Council Action Motion made by Shannon Sweat and seconded by Jay Northcut to approve the New Melissa High School Addition Replat, being 77.318± acres situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located on

the east side of Milrany Lane approximately 1,067 feet to the south of the intersection of Sam Rayburn Highway and Milrany Lane, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Vote: 6/0/0 D. Consider and act upon the Stoneridge Phase 1 Final Plat, being 50.326± acres situated in the J. Throckmorton Survey, Abstract No. 900 and the J. Emberson Survey, Abstract No. 294, City of Melissa, Collin County, Texas and generally located approximately 2,310 feet to the northeast of the intersection of Melissa Rd and Telephone Rd, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Applicant: Melissa 75, LLC Mr. Brewer stated that the plat complies with the City’s code, all staff comments had been addressed, and both staff and the Planning and Zoning Commission recommend approval. Council Action Motion was made by Chad Taylor and seconded by Shannon Sweat to approve the Stoneridge Phase 1 Final Plat, being 50.326± acres situated in the J. Throckmorton Survey, Abstract No. 900 and the J. Emberson Survey, Abstract No. 294, City of Melissa, Collin County, Texas and generally located approximately 2,310 feet to the northeast of the intersection of Melissa Rd and Telephone Rd, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Vote: 6/0/0 E. Consider and act upon authorizing the City Manager to Execute a Professional Services Agreement With EST, Inc. for Services Related to the Design, Procurement, and Construction Management of the SH 5 Utility Relocations. Mr. Little stated that TXDOT plans to reconstruct State Highway 5 from 121 to the Grayson County Line. The agreement before Council is to get the utilities out of the way of the construction area so that the reconstruction of the road can commence. TXDOT has stated that, should the City move utilities and the plans for the road change, TXDOT will be responsible for moving utilities in the future. Council Action Motion was made by Jay Northcut and seconded by Shannon Sweat to execute a Professional Services Agreement With EST, Inc. for Services Related to the Design, Procurement, and Construction Management of the SH 5 Utility Relocations. Vote: 6/0/0 F. Consider and act upon authorizing the City Manager to Execute a Professional Services Contract with ClayMoore Engineering for design services related to Cardinal Drive and Highland Road. Mr. Little stated that the agreement would continue a good relationship with ClayMoore regarding road design at a value that the City couldn’t get anywhere else.

Council Action Motion was made by Stacy Jackson and seconded by Shannon Sweat to authorize the City Manager to execute a Professional Services Contract with ClayMoore Engineering for design services related to Cardinal Drive and Highland Road. Vote: 6/0/0 G. Consider and act upon authorizing the City Manager to complete and execute AIA contract with Crossland Construction for Construction Manager at Risk services related to Public Safety facility. Mr. Little stated that the City received 9 submittals for the RFQ from April for CMAR services. After evaluation, three firms were selected for an interview process with a committee containing the City Manager, Police and Fire Chiefs, Finance Director, and Architect for the project. The three firms who were interviewed were Crossland Construction, Piazza Construction, and Pogue Construction. The interview committee recommends Crossland Construction based on their work throughout the City and Council Action Motion was made by Shannon Sweat and seconded by Chad Taylor to authorize the City Manager to complete and execute AIA contract with Crossland Construction for Construction Manager at Risk services related to Public Safety facility. Vote: 6/0/0 H. Consider and act upon a resolution rejecting all proposals submitted as part of RFP 21-001 related to the property located at 2322 Sam Rayburn Highway. Council Action Motion was made by Jay Northcut and seconded by Stacy Jackson to adopt a Resolution rejecting all proposals submitted as part of RFP 21-001 related to the property located at 2322 Sam Rayburn Highway. Vote: 6/0/0 I. City Council discussion with Staff concerning any actions required by City Staff as a result of any item on tonight’s agenda. There was no discussion. J. Adjourn Motion was made Chad Taylor and seconded by Stacy Jackson to adjourn at 6:57 p.m. Vote: 6/0/0

______REED GREER, Mayor

ATTEST:

______KACIE GALYON, City Secretary CITY OF MELISSA, TEXAS RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS, SETTING A DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED VOLUNTARY ANNEXATION BY THE CITY OF MELISSA OF THE AREA OF LAND CONSISTING OF 4.019± ACRES, SITUATED IN THE JOHN EMBERSON SURVEY, ABSTRACT NO. 294, COLLIN COUNTY, TEXAS; AUTHORIZING AND DIRECTING THE CITY MANAGER, OR HIS DESIGNEE, TO: (1) PROVIDE THE REQUIRED WRITTEN NOTIFICATIONS TO THE PROPERTY OWNERS AND ANY APPLICABLE PUBLIC ENTITIES; (2) NOTIFY THE PUBLIC OF THE PUBLIC HEARING; (3) OFFER ANY ANNEXATION AGREEMENT, AS REQUIRED BY LAW, OR AS THE CITY MANAGER DEEMS APPROPRIATE, AS HE SOLELY DETERMINES; AND (4) EXECUTE ANY ANNEXATION AGREEMENT DESCRIBED HEREIN; PROVIDING FOR THE CITY COUNCIL’S DETERMINATION OF THE AREA TO BE ANNEXED BY THE CITY OF MELISSA; AND PROVIDING AN EFFECTIVE DATE.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS:

SECTION 1: Public Hearing. On the 22nd day of June, 2021, at 6:00 p.m., in the City Council Chamber at City Hall, 3411 Barker Avenue, Melissa, Texas 75454, the City Council of the City of Melissa, Texas (“City Council”) will hold a public hearing, giving all interested persons the right to appear and be heard on the proposed voluntary annexation by the City of Melissa, Texas (“Melissa”) of the area of land consisting of 4.019± acres, situated in the John Emberson Survey, Abstract No. 294, Collin County, Texas, more particularly described and depicted in Exhibit A, attached hereto and incorporated herein for all purposes.

SECTION 2: Area to be Annexed. The City Council may determine whether all of some of the above-described area will be annexed by Melissa, as evidenced by the motions made and subsequent actions of the City Council at a duly noticed public meeting, said actions being reflected in the minutes thereof.

SECTION 3: Authority to Provide Notice; Annexation Agreements. The City Manager, or his designee, is hereby authorized and directed to: (i) cause notice of such hearing to be published on Melissa’s website and in a newspaper having general circulation in Melissa and in the above-described area in accordance with the Municipal Annexation Act (Chapter 43, Texas Local Government Code) (“Act”), and as otherwise required by law; (ii) provide the required written notifications to the owner(s) of the property(ies) contained in the above-described area as well as any applicable public entities as required under the Act; (iii) offer any annexation agreements, as required by law, or as the City Manager deems appropriate, as he solely determines, for Melissa, in accordance with the Act; and (iv) execute the form of any and all annexation agreements described herein.

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 1 of 7 3405611

SECTION 4: Effective Date. This Resolution shall take effect immediately from and after its passage.

DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS, on the _____ day of ______, 2021.

______Reed Greer, Mayor

ATTEST TO:

______Kacie Galyon, City Secretary

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 2 of 7 3405611

Exhibit A

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 3 of 7 3405611

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 4 of 7 3405611

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 5 of 7 3405611

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 6 of 7 3405611

Resolution Calling Public Hearing for Proposed Annexation – 4.019± acres Page 7 of 7 3405611

June 3, 2021

Jason Little City Manager City of Melissa 3411 Barker Avenue Melissa, Texas 75454

Re: City of Melissa, Texas - Melissa North Elevated Storage Tank Site Improvements

Dear Mr. Little:

EST, Inc. (EST) opened sealed bids for the project known as Melissa North Elevated Storage Tank Site Improvements at 2:01 PM on May 25th. Two bids were received and publicly read aloud at City Hall. EST reviewed the two submitted bid proposals and determined them to be in compliance with the bid documents. The two sets of bid documents were evaluated to find out which bid offered the best value to the City for items such as bid amount, safety record, current and future workload, equipment inventory, and client references.

Based on our review of the two submitted bid packages, Harrison Walker & Harper (HWH) submitted the lowest tabulated amount for the base bid. The tabulated total amount of the base bid from HWH is $2,816,316.40 and the total from Canary Construction (Canary) is $3,467,751.00. Comparing the two base bids, HWH is $651,434.60 lower than Canary. The submitted schedule for HWH is 260 calendar days less than that of Canary (440 calendar days compared to 180). The engineer’s estimate of the base bid is $2,966,132.40 which is close to the total submitted by HWH.

The bid package also included two alternate bid items for consideration. Alternate bid item Alt-SD2 was included in the bid to get pricing of 609 linear feet of 24-inch Class III corrugated plastic pipe in lieu of the 609 linear feet of 24-inch Class III reinforced concrete pipe included in the base bid. The pricing of Alt-SD2 submitted by HWH will save the City $12.05 per linear foot for a total savings of $7,338.45. EST and Melissa Public Works do not see a benefit in paying extra for the reinforced concrete pipe and recommends adding the alternate corrugated plastic pipe item to the proposed construction contract.

Alternate bid item Alt-W9 was included to get pricing on 24-inch PVC water line in lieu of the 24-inch ductile iron item included in the base bid. This alternate bid was higher than the base bid for both bidders, so EST recommends to not consider adding this item to the proposed construction contract.

By replacing 609 linear feet of base bid item SD1 with alternate bid item Alt-SD2, the total bid total for HWH is $2,808,977.95 compared to a total from Canary of 3,461,661.00.

In addition to reviewing the bid numbers, EST contacted area municipalities who have worked with HWH in the past, and they have all recommended HWH as a general contractor for projects similar in scope and size to this one. EST also contacted HWH’s Vice President of Construction regarding current project workload and backlog, available project personnel, and available equipment. HWH plans to subcontract out the utility work to Acadia Services, who is currently installing utilities on the Melissa Road and Harrison Street Improvements project as well as several residential subdivision projects in town. EST is pleased with the quality of work Acadia Services has performed on these projects and has no concern with them meeting expectations of the City for this project. Acadia’s project manager was contacted to ensure they had adequate equipment, project personnel, and project experience to complete the work required on this project.

3522 Sam Rayburn Highway | Melissa, Texas 75454 | 469.907.5500 | www.estinc.com June 3, 2021

Page 2

Conversations with HWH and their primary subcontractor, Acadia Services, raised no concerns regarding HWH’s ability to complete the project within the submitted schedule and to the quality the City of Melissa expects on every construction project. Therefore, based on their lower bid price and complete bid package evaluation, EST determines Harrison Walker & Harper (HWH) to be the bidder presenting best value to the City of Melissa, and EST recommends they be awarded the construction contract for the Melissa North Elevated Storage Tank Site Improvements project.

Attached is a bid tabulation which includes the Engineer’s Estimate and two submitted bids. Please feel free to contact me at 469-907-5513 for any questions you may have or any additional information you may need.

Sincerely,

Casey Berend, P.E., CFM – Project Manager – EST, Inc.

Experienced Professionals Innovative Solutions Page 2 BID TABULATION - MELISSA NORTH ELEVATED STORAGE TANK SITE IMPROVEMENTS

ENGINEER'S ESTIMATE HWH CANARY AVERAGE BID UNIT ITEM NO. BID ITEM DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT PRICE GENERAL ITEMS & SITE PREP M1 MOBILIZATION AND COMPREHENSIVE SITE PREPARATION AND PROTECTION 1 LS $138,600.00 $ 138,600.00 $ 150,000.00 $ 150,000.00 $ 170,000.00 $ 170,000.00 $ 160,000.00 M2 PROJECT SIGNS 2 EA $1,100.00 $ 2,200.00 $ 934.00 $ 1,868.00 $ 750.00 $ 1,500.00 $ 842.00 $ 140,800.00 $ 151,868.00 $ 171,500.00 PAVING P1 2" TYPE D HMAC 410 TON $165.00 $ 67,650.00 $ 129.25 $ 52,992.50 $ 210.00 $ 86,100.00 $ 169.63 P2 4" TYPE B HMAC 262 TON $140.00 $ 36,680.00 $ 111.45 $ 29,199.90 $ 200.00 $ 52,400.00 $ 155.73 P3 6" THICK CONCRETE PAVEMENT 2,414 SY $77.00 $ 185,878.00 $ 59.65 $ 143,995.10 $ 85.00 $ 205,190.00 $ 72.33 P4 6" THICK CONCRETE PAVEMENT WITH MONOLITHIC CURB 1,068 SY $83.00 $ 88,644.00 $ 63.50 $ 67,818.00 $ 100.00 $ 106,800.00 $ 81.75 P6 STAMPED/COLORED CONCRETE IN CROSSWALK AND MEDIAN 51 SY $204.00 $ 10,404.00 $ 98.05 $ 5,000.55 $ 310.00 $ 15,810.00 $ 204.03 P7 6" THICK FLEXIBLE SUBBASE 1,328 SY $44.00 $ 58,432.00 $ 9.95 $ 13,213.60 $ 30.00 $ 39,840.00 $ 19.98 P8 REMOVE AND DISPOSE OF EXISTING ASPHALT 1,248 SY $17.00 $ 21,216.00 $ 8.70 $ 10,857.60 $ 30.00 $ 37,440.00 $ 19.35 P9 REMOVE AND DISPOSE OF CONCRETE CURB AND GUTTER 14 SY $17.00 $ 238.00 $ 44.25 $ 619.50 $ 30.00 $ 420.00 $ 37.13 P10 8 FOOT TALL WROUGHT IRON AUTOMATIC GATE WITH COUNTER BALANCE 1 EA $27,500.00 $ 27,500.00 $ 16,447.45 $ 16,447.45 $ 9,000.00 $ 9,000.00 $ 12,723.73 P11 8 FOOT TALL WROUGHT IRON FENCE WITH MASONRY COLUMNS 638 LF $550.00 $ 350,900.00 $ 493.60 $ 314,916.80 $ 425.00 $ 271,150.00 $ 459.30 $ 847,542.00 $ 655,061.00 $ 824,150.00 STORM DRAIN SD1 24" CLASS III RCP 609 LF $127.00 $ 77,343.00 $ 124.55 $ 75,850.95 $ 110.00 $ 66,990.00 $ 117.28 SD2 24" CLASS III CPP 353 LF $83.00 $ 29,299.00 $ 112.10 $ 39,571.30 $ 110.00 $ 38,830.00 $ 111.05 SD3 TXDOT PRE‐CAST AREA ZONE DRAIN 5'X5' FG STYLE BOX W/ 4'X4' GRATE 1 EA $9,900.00 $ 9,900.00 $ 10,585.55 $ 10,585.55 $ 8,000.00 $ 8,000.00 $ 9,292.78 SD4 4' SQUARE STORM DRAIN MANHOLE 4 EA $7,700.00 $ 30,800.00 $ 7,472.15 $ 29,888.60 $ 4,800.00 $ 19,200.00 $ 6,136.08 SD5 STORM SEWER TV TESTING 962 LF $3.00 $ 2,886.00 $ 1.25 $ 1,202.50 $ 3.00 $ 2,886.00 $ 2.13 SD6 INSTALLATION AND MAINTENANCE OF STORM SEWER TRENCH SAFETY SYSTEM 962 LF $3.00 $ 2,886.00 $ 1.25 $ 1,202.50 $ 2.00 $ 1,924.00 $ 1.63 SD7 REMOVE AND DISPOSE OF EXISTING 27" RCP 1 EA $1,100.00 $ 1,100.00 $ 311.35 $ 311.35 $ 200.00 $ 200.00 $ 255.68 $ 154,214.00 $ 158,612.75 $ 138,030.00 SANITARY SEWER SS1 5' DIAMETER STANDARD MANHOLE 3 EA $11,000.00 $ 33,000.00 $ 8,406.15 $ 25,218.45 $ 6,000.00 $ 18,000.00 $ 7,203.08 SS2 8" ASTM D3034 SDR‐26 PVC SEWER PIPE 771 LF $88.00 $ 67,848.00 $ 105.85 $ 81,610.35 $ 80.00 $ 61,680.00 $ 92.93 SS3 16" C900 DR‐18 PVC PIPE ENCASEMENT 60 LF $220.00 $ 13,200.00 $ 193.00 $ 11,580.00 $ 150.00 $ 9,000.00 $ 171.50 SS4 REMOVE AND DISPOSE OF EXISTING SANITARY SEWER MANHOLE 1 EA $5,500.00 $ 5,500.00 $ 934.00 $ 934.00 $ 600.00 $ 600.00 $ 767.00 SS5 CONNECT TO EXISTING SANITARY SEWER LINE 2 EA $3,300.00 $ 6,600.00 $ 622.65 $ 1,245.30 $ 1,500.00 $ 3,000.00 $ 1,061.33 SS6 APPLY EPOXY‐COATING TO SANITARY SEWER MANHOLES 37 VF $550.00 $ 20,350.00 $ 373.60 $ 13,823.20 $ 285.00 $ 10,545.00 $ 329.30 SS7 SANITARY SEWER LINE TESTING 771 LF $3.00 $ 2,313.00 $ 2.50 $ 1,927.50 $ 3.00 $ 2,313.00 $ 2.75 SS8 VACUUM TESTING MANHOLES 3 EA $550.00 $ 1,650.00 $ 249.05 $ 747.15 $ 350.00 $ 1,050.00 $ 299.53 SS9 INSTALLATION AND MAINTENANCE OF SANITARY SEWER TRENCH SAFETY SYSTEM 771 LF $3.00 $ 2,313.00 $ 1.25 $ 963.75 $ 2.00 $ 1,542.00 $ 1.63 $ 152,774.00 $ 138,049.70 $ 107,730.00

6/3/2021 1 OF 4 BID TABULATION - MELISSA NORTH ELEVATED STORAGE TANK SITE IMPROVEMENTS

ENGINEER'S ESTIMATE HWH CANARY AVERAGE BID UNIT ITEM NO. BID ITEM DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT PRICE WATER LINE W1 ADJUST EXISTING WATER VALVE & STACK TO GRADE 2 EA $550.00 $ 1,100.00 $ 622.70 $ 1,245.40 $ 500.00 $ 1,000.00 $ 561.35 W2 RELOCATE EXISTING WATER METER 4 EA $770.00 $ 3,080.00 $ 1,618.95 $ 6,475.80 $ 1,500.00 $ 6,000.00 $ 1,559.48 W3 TAP AND CONNECT EXISTING WATER SERVICES 4 EA $2,310.00 $ 9,240.00 $ 1,245.35 $ 4,981.40 $ 4,500.00 $ 18,000.00 $ 2,872.68 W4 FIRE HYDRANT ASSEMBLY AND VALVE 4 EA $6,600.00 $ 26,400.00 $ 5,292.75 $ 21,171.00 $ 5,500.00 $ 22,000.00 $ 5,396.38 W5 16" AWWA C900 DR‐18 PVC WATER PIPE 562 LF $220.00 $ 123,640.00 $ 143.20 $ 80,478.40 $ 120.00 $ 67,440.00 $ 131.60 W6 12" AWWA C900 DR‐18 PVC WATER PIPE 1,730 LF $94.00 $ 162,620.00 $ 99.65 $ 172,394.50 $ 105.00 $ 181,650.00 $ 102.33 W7 12" AWWA C900 DR‐14 PVC WATER PIPE 330 LF $99.00 $ 32,670.00 $ 118.30 $ 39,039.00 $ 105.00 $ 34,650.00 $ 111.65 W8 12" AWWA C900 DR‐14 PVC WATER PIPE W/ STEEL ENCASEMENT BY BORE 130 LF $550.00 $ 71,500.00 $ 983.85 $ 127,900.50 $ 450.00 $ 58,500.00 $ 716.93 W9 24" AWWA C151 CLASS 350 DUCTILE IRON WATER PIPE 836 LF $275.00 $ 229,900.00 $ 265.25 $ 221,749.00 $ 250.00 $ 209,000.00 $ 257.63 W10 6" GATE VALVE 4 EA $2,200.00 $ 8,800.00 $ 1,868.05 $ 7,472.20 $ 1,000.00 $ 4,000.00 $ 1,434.03 W11 12" GATE VALVE 6 EA $4,400.00 $ 26,400.00 $ 4,047.40 $ 24,284.40 $ 2,200.00 $ 13,200.00 $ 3,123.70 W12 24"" BUTTERFLY VALVE 1 EA $19,800.00 $ 19,800.00 $ 43,587.55 $ 43,587.55 $ 20,000.00 $ 20,000.00 $ 31,793.78 W13 12" PLUG WITH 2" FLUSH POINT 1 EA $3,850.00 $ 3,850.00 $ 1,868.05 $ 1,868.05 $ 4,580.00 $ 4,580.00 $ 3,224.03 W14 12" PLUG 2 EA $1,650.00 $ 3,300.00 $ 934.00 $ 1,868.00 $ 1,000.00 $ 2,000.00 $ 967.00 W15 2" AWWA C512‐COMPLIANT AIR RELEASE VALVE 1 EA $11,000.00 $ 11,000.00 $ 8,094.85 $ 8,094.85 $ 8,000.00 $ 8,000.00 $ 8,047.43 AWWA C153 DUCTILE IRON FITTINGS (OR AWWA C110 IF FITTING NOT AVAILABLE IN W16 5 TON $5,500.00 $ 27,500.00 $ 4,981.45 $ 24,907.25 $ 15,000.00 $ 75,000.00 AWWA C153) $ 9,990.73 W17 CONCRETE METER VAULT 1 LS $27,500.00 $ 27,500.00 $ 31,133.95 $ 31,133.95 $ 40,000.00 $ 40,000.00 $ 35,566.98 W18 METER VAULT PIPING/ VALVES 1 LS $48,400.00 $ 48,400.00 $ 90,288.45 $ 90,288.45 $ 135,000.00 $ 135,000.00 $ 112,644.23 W19 METER VAULT ELECTRICAL COMPONENTS 1 LS $75,900.00 $ 75,900.00 $ 333,932.80 $ 333,932.80 $ 300,000.00 $ 300,000.00 $ 316,966.40 W20 CONNECT TO EXISTING WATER LINE 10 EA $3,300.00 $ 33,000.00 $ 3,113.40 $ 31,134.00 $ 3,000.00 $ 30,000.00 $ 3,056.70 W21 INSTALLATION AND MAINTENANCE OF WATER LINE TRENCH SAFETY SYSTEM 3,458 LF $3.00 $ 10,374.00 $ 1.25 $ 4,322.50 $ 3.00 $ 10,374.00 $ 2.13 W22 BACTERIOLOGICAL TESTING AND HYDROSTATIC TEST 3,588 LF $3.00 $ 10,764.00 $ 1.25 $ 4,485.00 $ 6.00 $ 21,528.00 $ 3.63 $ 966,738.00 $ 1,282,814.00 $ 1,261,922.00

6/3/2021 2 OF 4 BID TABULATION - MELISSA NORTH ELEVATED STORAGE TANK SITE IMPROVEMENTS

ENGINEER'S ESTIMATE HWH CANARY AVERAGE BID UNIT ITEM NO. BID ITEM DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT PRICE TRAFFIC CONTROL T1 IMPLEMENTATION OF TRAFFIC CONTROL PLAN 1 LS $82,500.00 $ 82,500.00 $ 17,685.00 $ 17,685.00 $ 8,500.00 $ 8,500.00 $ 13,092.50 $ 82,500.00 $ 17,685.00 $ 8,500.00 ILLUMINATION I1 DRILL SHAFT (RDWY ILL POLE) (14 FEET LN X 30 INCHES DIA) 4 EA $9,625.00 $ 38,500.00 $ 10,896.90 $ 43,587.60 $ 10,000.00 $ 40,000.00 $ 10,448.45 I2 CONDT (PVC) (SCHD 40) ( 1") 775 LF $14.00 $ 10,850.00 $ 10.85 $ 8,408.75 $ 45.00 $ 34,875.00 $ 27.93 I3 ELEC CONDUCTOR (NO 8) BARE GROUND 775 LF $3.00 $ 2,325.00 $ 7.45 $ 5,773.75 $ 40.00 $ 31,000.00 $ 23.73 I4 ELEC CONDUCTOR (2‐NO. 10) XHHW 775 LF $3.00 $ 2,325.00 $ 14.95 $ 11,586.25 $ 40.00 $ 31,000.00 I5 MASHTEK H5RGBW 150W LED FIXTURE 26 EA $1,650.00 $ 42,900.00 $ 2,736.55 $ 71,150.30 $ 2,500.00 $ 65,000.00 $ 2,618.28 14 POWER SUPPLIES, 10 MESHTEK CONTROLLERS, 200' OF CONTROL WIRE, 5 NEMA I6 1 LS $2,310.00 $ 2,310.00 $ 2,581.65 $ 2,581.65 $ 42,000.00 $ 42,000.00 ENCLOSURES $ 22,290.83 LUMINAIRE POLES (60' ROUND TAPERED STEEL LIGHT POLE, 13" DIAMETER, 7 AND 11 I7 4 EA $5,610.00 $ 22,440.00 $ 7,903.05 $ 31,612.20 $ 25,000.00 $ 100,000.00 GAUGE), WITH TENONS, MOUNTING PLATES, BULLHORNS, AND BASE BRACKET $ 16,451.53 I8 80' ARTICULATING BOOOM LIFT 1 LS $2,475.00 $ 2,475.00 $ 2,800.00 $ 2,800.00 $ 8,500.00 $ 8,500.00 $ 5,650.00 I9 SETTING POLES, SECURING POLES, AND WIRING 1 LS $8,800.00 $ 8,800.00 $ 12,450.00 $ 12,450.00 $ 25,000.00 $ 25,000.00 $ 18,725.00 I10 OPTIONAL WIRELESS GATEWAY WITH 3 YEARS OF WIRELESS SERVICE BUDGETED 1 LS $3,850.00 $ 3,850.00 $ 4,360.00 $ 4,360.00 $ 12,000.00 $ 12,000.00 $ 8,180.00 LABOR, PROJECT MANAGEMENT, WIRING, BORING, ELECTRICAL PANLE INTEGRATIONETC I11 1 LS $17,600.00 $ 17,600.00 $ 26,110.00 $ 26,110.00 $ 30,000.00 $ 30,000.00 RELATING TO MESHTEK TOWER LIGHTING $ 28,055.00 I12 TYPE A GROUND BOX 2 EA $1,375.00 $ 2,750.00 $ 3,113.40 $ 6,226.80 $ 5,000.00 $ 10,000.00 $ 4,056.70 I13 HOLOPHANE WFL 070 4K AS B L3 S HPSC LED FIXTURE 12 EA $3,300.00 $ 39,600.00 $ 2,490.70 $ 29,888.40 $ 25,000.00 $ 300,000.00 $ 13,745.35 I14 ANTIQUE STREET LAMPS POLE‐PX KW20 12 F4‐14 12 EA $4,400.00 $ 52,800.00 $ 6,226.80 $ 74,721.60 $ 4,500.00 $ 54,000.00 $ 5,363.40 I15 CONDT (PVC) (SCHD 40) ( 2") 770 LF $14.00 $ 10,780.00 $ 24.90 $ 19,173.00 $ 45.00 $ 34,650.00 $ 34.95 I16 ELECTRIC CONDUCTOR (NO.8) BARE GROUND 770 LF $3.00 $ 2,310.00 $ 7.45 $ 5,736.50 $ 40.00 $ 30,800.00 $ 23.73 I17 ELECTRIC CONDUCTOR (2‐NO.6) XHHW 770 LF $5.00 $ 3,850.00 $ 12.45 $ 9,586.50 $ 25.00 $ 19,250.00 $ 18.73 $ 266,465.00 $ 365,753.30 $ 868,075.00 SW3P AND VEGETATION TEMPORARY EROSION, SEDIMENTATION AND WATER POLLUTION PREVENTION AND EC1 1 LS $7,700.00 $ 7,700.00 $ 6,225.00 $ 6,225.00 $ 9,000.00 $ 9,000.00 CONTROL (SWPPP) $ 7,612.50 L1 SILT FENCE 2,433 LF $3.00 $ 7,299.00 $ 2.30 $ 5,595.90 $ 3.00 $ 7,299.00 $ 2.65 L2 BLOCK SODDING 4,713 SY $12.00 $ 56,556.00 $ 4.55 $ 21,444.15 $ 9.00 $ 42,417.00 $ 6.78 L3 INLET PROTECTION 4 E $165.00 $ 660.00 $ 115.00 $ 460.00 $ 200.00 $ 800.00 $ 157.50 L4 HYDRAULIC MULCHING 14,164 SY $10.00 $ 141,640.00 $ 0.90 $ 12,747.60 $ 2.00 $ 28,328.00 $ 1.45 $ 213,855.00 $ 46,472.65 $ 87,844.00 TOTAL BASE BID A $ 2,824,888.00 $ 2,816,316.40 $ 3,467,751.00 $ 3,142,033.70 5% CONTINGENCY ( MARKET VOLATILITY ) $ 141,244.40 TOTAL CONSTRUCTION ESTIMATE $ 2,966,132.40

6/3/2021 3 OF 4 BID TABULATION - MELISSA NORTH ELEVATED STORAGE TANK SITE IMPROVEMENTS

ENGINEER'S ESTIMATE HWH CANARY AVERAGE BID UNIT ITEM NO. BID ITEM DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT PRICE

. ALTERNATES ALT‐SD2 24" CLASS III CPP 609 LF $105.00 $ 63,945 $ 112.50 $ 68,512.50 $ 100.00 $ 60,900.00 $ 106.25 ALT‐W9 24" AWWA C900 DR‐18 PVC WATER PIPE 836 LF $230.00 $ 192,280 $ 280.00 $ 234,080.00 $ 285.00 $ 238,260.00 $ 282.50 $ 256,225 $ 302,592.50 $ 299,160.00

CONTRACTOR SUBMITTED BASE BID A PRICE (IF DIFFERENT THAN CALC) $ 2,816,316.30 DIFFERENCE BETWEEN SUBMITTED & CALCULATED BIDS ‐ BASE BID A $ 0.10 CONSTRUCTION DAYS 180 440

BIDDER TOTAL BASE BID A ‐ ALT BID 1 PROPOSED SCHEDULE HWH$ 2,816,316.40 $ 302,592.50 180 CANARY $ 3,467,751.00 $ 299,160.00 440

6/3/2021 4 OF 4 Date June 8, 2021

Subject Approval to apply for Collin County Parks and Open Space Project Funding Assistance Program for Brookside Sub-Surface Crossing at SH 121

Submitted By Ron Duzenack

Action Requested Approval for authorization to apply for grant matching funding for Sub-surface Crossing at SH 121 from the Collin County Parks and Open Space Project Funding Assistance Program.

Summary of Subject

This request is to gain approval to apply for a matching grant from the Collin County Parks and Open Space Project Funding Assistance Program to construct a sub-surface crossing for Brookside at SH 121.

When the citizens of Melissa are surveyed regarding parks and recreation, the number one request that our citizens wanted is Parks/Open spaces to congregate and trails connecting the community. The City of Melissa has been implementing a comprehensive walking/biking plan that is a combination of City constructed paths as well as trails that are developed as part of subdivision master development plans since suburban development resumed after the Great Recession.

Recently, the City of Melissa updated its City-wide Trail Plan to identify existing trails in the community, as well as trails/walk paths that were being built as part of master plans for subdivision developments. The goal was to visually see where gaps exist to connect people from one side of Melissa to the other. As the City evaluated top priorities, it was determined a means for citizens north of State Highway 121 and citizens south of State Highway 121 to have a safe path to cross from side to side was a top priority and one that would not require pedestrians to interface with high speed, high volume traffic. As a matter of safety on such a high traffic, high speed road as SH 121, it was determined the best way to allow this citizen traffic flow was to create a sub-surface trail/sidewalk under SH 121.

This proposal is to create a sub-surface trail that goes under SH 121 at Clemmons Creek. This sub-surface connector will include a switch back on the south side of SH 121 under the road and connecting with the existing trail on the west end of the Brookside subdivision. This sub-surface trail will allow citizens/students from all subdivisions north of SH 121 to begin to have a trail to connect to Melissa High School on Milrany Road (f/k/a FM 2933). Once constructed, this trail connector will allow citizens of the Trails of Melissa, Milrany Ranch, South Meadow, Avilla Springs, and Meadow Run subdivisions to cross under SH 121 safely to connect to trails that will connect them to the 90-Acre Park being developed at the intersection of Liberty Way and Throckmorton.

The terms of the grant is for a matching of funds. It is estimated that the total cost for this project will be $310K. The City is seeking a match from the Collin County Parks and Open Space Project Funding Assistance Program of roughly $150K.

The Melissa Community and Economic Development Corporation (4B Board) recommends to City Council to proceed with the grant matching application as detailed in minutes from 4B Board meeting on May 20, 2021. This project will initially be funded through the Parks Development Fees to later be reimbursed by the Collin County Parks and Open Space Project Funding Assistance Program and/or future bond sales.

Supporting Documents

Brookside Sub-Surface Crossing at SH 121 – Collin County Parks and Open Space Project Funding Assistance Program Application DRAFT 4B Board Meeting Minutes from May 20,2021 Resolution

Comprehensive Plan Comments N/A

Staff Recommendation Staff recommends City Council to approve applying for the matching grant with Collin County Parks and Open Space Project Funding Assistance Program for Brookside Sub-Surface Crossing at SH 121.

Collin County Parks and Open Space Project Funding Assistance Program Application

Please use Arial Font size 11 and submit a signed original Application and 12 photocopies stapled and pages numbered. Please no cover pages, this should be Page 1.

SECTION 1: APPLICANT AND PROJECT INFORMATION 1. Project Applicant Information Applicant – (Legal Name): Project Contact Name/Title:

Complete Mailing Address: Telephone Number:

Fax Number: E-mail Address:

Federal Tax Identification Number: Date Resolution Signed:

2. Project Title:

3. Brief Description of Purpose of Project:

4. General Project Information: a. Please check the one category this application addresses:

b. Amount of Funding Requested: c. Total Project Costs:

d. Start Date of Project: e. End Date of Project:

5. Authorized Signature (signatory must have contract signing authority):

Title: Signature:

Print Name: Date:

1 Project Funding Assistance Program SECTION 2: AUTHORIZED REPRESENTATIVE

The Applicant hereby designates the individual named below as the person authorized to act on behalf of the Applicant.

Authorized Project Representative: The following person is authorized to receive direction, manage work performed, sign required reports, and other acts on behalf of the Applicant.

Signature: Title:

Printed Name: Phone Number:

E-mail Address:

Address:

Has Collin County previously provided funding for this Project?

For Collin County Parks Foundation Advisory Board Use Only Does the proposed project advance the mission of the County Parks /Open Space Strategic Plan? ___ yes ___no Is the application administratively complete? ______Yes ______No Did the applicant receive funding for this project in previous years? _____ yes ____ no (If yes, were they successful in the timely completion of the project? _____ yes ______no

2 Project Funding Assistance Program SECTION 3: CERTIFICATIONS AND ASSURANCES

1. Certifications In order to receive funding under this program, the proposed project goals must be similar to and support or advance the mission published in the Collin County Parks and Open Space Strategic Plan (October 2001). By signing this Application, the person acting on behalf of the Applicant makes the certifications below.

a. Authority to Sign Application The person signing this Application hereby certifies that he/she is the official contact regarding this Application and has authority from the Applicant to sign the Application and that such authority will bind the Applicant in subsequent agreements. b. Application Contains No False Statements The Applicant certifies that this Application has no false statements and that the Applicant understands that signing this Application with a false statement is a material breach of contract and shall void the submitted Application and any resulting contracts. c. This is a Reimbursement Program Applicants must have a minimum dollar for dollar in matching funds, comprised of direct cash, value of land to be improved, donated labor, material or in-kind services for the project being proposed. Under special circumstances at the recommendation of the Parks Foundation Advisory Board and approval by the Commissioners’ Court, a direct payment may be considered. d. Eligible Applicants The Applicant must be a 501(c)(3) tax exempt organization, non-political group or any unit of local government, including municipalities, school districts, or county located in Collin County, Texas. Faith-based organizations are eligible to apply as long as inherently religious activities, such as worship and religious instructions are not conducted. e. Technical Feasibility The Applicant certifies that he/she has carefully reviewed the Project Narrative and Action Plan. To the best of their knowledge all activities are technically feasible and can be satisfactorily completed within the time frame proposed. f. Costs Reasonable and Necessary The Applicant certifies to the best of their knowledge that the proposed activities and the expenses outlined in the Budget are reasonable and necessary to accomplish the project objectives, and the proposed expenses are consistent with the costs of comparable goods and services.

2. Assurances a. Compliance with Progress and Result Reporting Applicant provides assurances that, if funded, the Applicant will comply with the requirements for reporting: reporting on the progress of the project activities and deliverables on a quarterly basis; providing before, during and after photos; and promptly notifying the Parks Foundation Advisory Board of any changes in plans. b. Financial Management Applicant provides assurances that, if funded, the Applicant will comply with contractual provisions and requirements necessary to ensure that expenses are reasonable and necessary, and to adhere to financial administration and reimbursement procedures and provide financial reports on a schedule established by Collin County. c. Accessibility Applicant provides assurances that, if funded, the park or proposed improvements will be accessible to all County residents. d. Compliance with Americans with Disabilities Act Applicant provides assurances that, if funded, the Applicant will comply with all applicable requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101-12213 (Pamphlet 1995).

3 Project Funding Assistance Program SECTION 4: PROJECT COSTS AND ELEMENTS

Name of Applicant: City of Melissa

Project Name: Brookside Sub-Surface Crossing

Either use this form or create an Excel spreadsheet using this format

Item Description U/M Quantity Unit Cost Total Requested Match No. Amount Amount 1 5" thick concrete trail sy 656 73.50 48216 48216

2 Misc. Striping ls 1 1500 1500 1500

3 Clearing & Grubbing cy 490 12 9800 9800

4 Site Grading cy 216 20 4320 4320

5 Sod/Soil Stabilization sf 1770 .90 15930 15930

6 Saw cut/Remove Conc Riprap sf 2100 4 8400 8400

7 Handrail/Safety Rail lf 370 110 40700 0 40700

8 Concrete Retaining Wall CIP cy 65 900 58500 58500

9 Erosion/Traffic Control mo 3 15,000 45000 0 45000

10 Survey, Testing, Engineering 12 27884 0 27884

11 Insurance, Bond, Fees % 9 20913 0 20913

12 Mobilization and G.C.s % 12 27884 0 27884

Project Total 309,047 146,666 162,381

Wade Peterson Principal, Director of Landscape Architecture Prepared By: Title:

7557 Rambler Road 972-235-3031 Phone Number: Suite 1400 Dallas, TX 75409 Address:

[email protected] 5/13/2021 E-mail Address: Date Prepared:

4 Project Funding Assistance Program SECTION 5: RESOLUTION

The sponsoring entity (governing board) must approve a resolution authorizing the project application submittal and designation of project official/representative. A copy of the resolution must be included in this application. Insert photocopy of signed resolution.

SECTION 6: PROJECT NARRATIVE

(No more than 5 pages, single spaced, Arial 11 font)

SECTION 7: LOCATION MAPS, SITE PHOTOS, PROJECT SKETCHES, etc.

SECTION 8: LETTERS OF COMMITMENT (Provide photocopy)

SECTION 9: EVIDENCE OF NON-PROFIT STATUS (Photocopy of Current Valid IRS Tax Exemption Certificate if non-governmental agency)

5 Project Funding Assistance Program SECTION 6: PROJECT NARATIVE:

This proposal is to create a sub-surface trail that goes under SH 121 at Clemmons Creek. This sub-surface connector will include a switch back on the south side of SH 121 under the road and connecting with the existing trail on the west end of the Brookside subdivision. This sub- surface trail will allow citizens/students from all subdivisions north of SH 121 to begin to have a trail to connect to Melissa High School on Milrany Road (f/k/a FM 2933). Once constructed, this trail connector will allow citizens of the Trails of Melissa, Milrany Ranch, South Meadow, Avilla Springs, and Meadow Run subdivisions to cross under SH 121 safely to connect to trails that will connect them to the 90-Acre Park being developed at the intersection of Liberty Way and Throckmorton.

In the exhibits in Section 7 is a proposed concept of the Brookside Crossing at SH 121. The graphic depicts the switch back on the south side of SH 121 that will be created to travel below grade and to construct the 10’ sub-surface trail under SH 121 to connect to the existing trail on the north side at Brookside Drive.

The other exhibit is from our City of Melissa Trails Master Plan dated April 2021. Trails Enlargement Plan C (2) shows the location of the proposed Brookside Crossing at SH 121. The orange section in the upper left shows the location of the 90-Acre Park referenced above in Section 6.

APPROXIMATE EXISTING TREE LINE SAM RAYBURN HWY (121)

CLEMONS CREEK EDGE OF CLIFF/BRIDGE (UNDERNEATH) EDGE OF CLIFF/BRIDGE (UNDERNEATH) PROPOSED RETAINING PROPOSED HANDRAILS PROPOSED HANDRAIL

CLEMONS CREEK APPROXIMATE EXISTING TREE LINE

R14.87' 30.52' WALLS PROPOSED TRAIL TO CONTINUE MELISSA BROOKSIDE HOMEOWNER'S BROOKSIDE PHASE 1 (CML), BLK D, UNDERNEATH BRIDGE (121) 26.40' LOT 1X; (COMMON AREA) ASSOCIATION INC

® ®

® APPROXIMATE PROPERTY LINE

EXISTING DRAIN INLET R52.44' 10' PROPOSED TRAIL PROPOSED HANDRAILS 12' EXISTING TRAIL EXISTING 5' TRAIL)

(CONNECT WITH ® 5' EXISTING TRAIL (CONNECT WITH EXISTING 10' PROPOSED TRAIL

12' TRAIL) AVILLA SPRINGS, BLK A, LOT 1 ®

NEXMETRO SPRINGS LP SAM RAYBURN HWY (121) DR. BROOKSIDE

APPROXIMATE PROPERTY LINE DESIGN TRAIL EXHIBIT - BROOKSIDE CROSSING UNDER 121 DRAWN TO SOUTH SIDE DATE SCALE NOTES FILE EXHB NO.

June 3, 2021 PK No.: 0100

Mr. Jason Little City Manager Mr. Ron Duzenack Parks Director CITY OF MELISSA 3411 Barker Avenue Melissa, Texas 75454

Re: MELISSA 121 SUB-SURFACE TRAIL Construction Documents Melissa, Texas

Dear Mr. Little and Mr. Duzenack:

Pacheco Koch has the ability to complete construction documents for the 121 sub-surface trail connection project by October 1, 2021, so that construction may begin the fourth quarter of 2021.

Sincerely,

Geoffrey B. Hall, P.L.A., L.I.

GBH/jjb cc: Wade C. Peterson, P.L.A., LEED®AP

7557 Rambler Road ■ Suite 1400 ■ Dallas, TX 75231-2388 ■ 972.235.3031 ■ pkce.com

Melissa Community & Economic Development Corporation (4B) May 20, 2021 City of Melissa, TX

1. The meeting was called to order at 7:05pm by Doug Zadow.

2. Roll call taken. Present: Doug Zadow, Amy Burchett, Diane Miller, Terry Chaloupka, Paula Birmingham, Dirk Bush, Tarnesha Nickens

• Jamie Maddock was not present. Alternate Tarnesha Nickens was present and voted in this absence.

3. Citizen Forum i. Diane’s daughter Lawren Miller was in attendance.

4. Motion by Amy Burchett second by Tarnesha Nickerns to approve April 15, 2021 meeting minutes.

Vote: 7/0/0

5. Financial report was presented by Doug Zadow.

6. Discuss and act on Phase 3 of Z-PLEX. i. 4for Baseball third party building is being sheet rocked right now. ii. Still planning to open August 1, 2021. iii. DougOut will have ordering via kiosks. iv. Parking lot extensions are in process. Additional storm drain being installed before parking lot extensions are poured.

7. Discuss and act on Phase 4 of the Z-PLEX. i. Piazza Construction chosen as CMAR with estimated budget of $7M-$8M. ii. Possible partners for third party volleyball, basketball and tennis building are still being determined. iii. Amy and Paula provided recommendation for playground like the playground that was recently built in Trinity Falls. Estimated total budget for playground is $300K.

8. Discuss and act on Phase 1 of 90-Acre Park. i. Crossland Construction chosen as CMAR with estimated budget of $3M - $4M. ii. Goal is to be funded by September 2021 for construction to begin in mid-September with a completion date of end of the year, weather permitting.

9. Discuss and act upon Phase 2 of Country Ridge Park. i. Crossland Construction chosen as CMAR with estimated budget of $500K - $700K ii. Evaluating the cost to build fence between park and property owners. iii. Existing pond will be filled in since Lake Perry Fisher will now be available. iv. Plan to put twenty lights about 200’ apart around Lake Perry Fisher.

10. Discuss and act on restoration of Scott-Barker House. i. Historical house with severe drainage and foundation issues. Architexas has stated that the house needs to be lifted onto a new foundation much like the process of moving a house. This unexpected expense increase has raised the estimated budget for external restoration to around $300K ii. Ron has sent request to Piazza Construction to get a confirmation that cost is appropriate. iii. Amy sent contact information for Burl Cunningham as another person to reach out to for comparison costing. Burl moves homes, essentially, we would be lifting Scott-Barker House on to new foundation much like moving a house. We just are not moving the house.

11. Discuss and act on Clemons Creek at State Highway 121 sub-surface crossing. i. Ron discussed the project with the Board to create a sub-surface crossing under State Highway 121 at Clemons Creek for an estimated cost of $310K. ii. Goal is to submit project to Collin County Parks and Open Space Project Funding Assistance Program for a matching grant. This is the same process the City followed for the spine trail along Liberty Way at the 90-Acre Park. iii. This crossing would allow citizens from Trails of Melissa and soon to be developed Avilla Springs to safely cross under State Highway 121 and connect to trail system that will allow them to access 90-Acre Park. iv. Furthermore, this sub-surface crossing would allow citizens on the north of State Highway 121 to safely cross under the highway and as Availla Springs is developed provide a pathway to the high school on Milrany Road. v. It is proposed that these funds are paid out of the Park Development Fees to get the project started with reimbursement later coming from the Collin County Parks and Open Space Project Funding assistance program and/or future bond sales.

• Motion by Dirk Bush second by Terry Chaloupka to recommend to City Council to proceed with Collin County Parks and Open Space Project Funding assistance program for the sub-surface crossing under State Highway 121 at Clemons Creek. The estimated cost according to PK is $310K for a 10’ trail switch back on the south side of State Highway 121 crossing under the highway and connecting to the trail along Brookside drive on the north side of State Highway 121. It is recommended that these funds are paid out of Park Development Fees with reimbursement from Collin County Parks and Open Space Project Funding and/or future bond sales.

Vote: 7/0/0

12. Subcommittee Updates: • Update on City & Parks Projects

i. RFQ out and vendors being evaluated for CMAR for new Public Safety Building. ii. Also, the City is planning to finish roads around high school to support traffic associated with new ISD football stadium.

• Park Improvements i. Chimney climber for Bob Miller install delayed because of rain and needing to update anchor supports. ii. 75/121 Interchange still working on resolution to mow and remove existing vegetation in the weeping love grass areas and then re-seed. iii. City backup water fill has some issues that Pacheco Koch is addressing with TxDOT/AALC as warranty concerns.

13. Discuss and act upon new park projects for consideration

14. Motion by Diane Miller second by Paula Birmingham to adjourn.

Vote: 7/0/0

Meeting ended at 8:13pm.

______Doug Zadow, Ron Duzenack, Board President Staff Liaison

CITY OF MELISSA, TEXAS RESOLUTION NO. ______(R)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS, HEREBY AUTHORIZING THE CITY MANAGER TO SUBMIT THE GRANT APPLICATION TO THE COLLIN COUNTY PARKS AND OPEN SPACE PROJECT FUNDING ASSISTANCE PROGRAM CONCERNING A MATCHING GRANT FOR APPROXIMATELY $150,000.00 FOR THE CONSTRUCTION OF THE SUBSURFACE SH 121 TRAIL CONNECTOR. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS:

SECTION 1: The City Manager of the City of Melissa, Texas is hereby authorized to submit the grant application to the Collin County Parks and Open Space Project Funding

Assistance Program concerning a matching grant for approximately $150,000.00 for the construction of the subsurface SH 121 trail connector project.

SECTION 2: This Resolution shall take effect immediately upon its passage.

DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF MELISSA, TEXAS on this 8th day of June, 2021

______REED GREER, Mayor

ATTEST TO:

______KACIE GALYON, City Secretary