City Council Work Session and Regular Meeting Agenda
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CITY OF MELISSA CITY COUNCIL WORK SESSION AND REGULAR MEETING AGENDA Tuesday, June 8, 2021 City of Melissa City Hall Work Session - 5:15 p.m. 3411 Barker Avenue Regular Meeting - 6:00 p.m. Melissa, TX 75454 WORK SESSION AGENDA A. Call to order B. Roll Call C. Public Comments D. Recess into Closed Session incompliance with Section 551.001 et seq. Texas Government Code, to wit: i. 551.071. Consultation with the City Attorney regarding: a. ETJ Development b. Annexation c. ARPA E. FY 22 Budget Presentation F. Discussion regarding items on the Regular Meeting Agenda. G. Discussion regarding any future agenda items. H. Adjourn. REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL 2. INVOCATION AND PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS This item is available for citizens to speak for up to 3 minutes on any subject of which the City of Melissa has authority. However, no discussion or action, by law, may be taken on the topic unless and until properly posted on a future agenda. 4. CONSENT AGENDA A. Consider and act upon the minutes from the May 25, 2021 Regular Meeting and Work Session. B. Consider and act upon a Resolution setting a date, time, and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 4.019± acres, situated in the John Emberson Survey, Abstract No. 294, Collin County, Texas. 5. REGULAR AGENDA A. Consider and act upon recommendation from EST, Inc. for the Melissa North Elevated Storage Tank Site Improvements. B. Consider and act upon a Resolution authorizing the City Manager to submit the grant application to the Collin County Parks and Open Space Project Funding Assistance Program concerning a matching grant for approximately $150,000.00 for the construction of the subsurface SH 121 trail connector. C. City Council discussion with Staff concerning any actions required by City Staff as a result of any item on tonight’s agenda. D. Adjourn. Certified to this the 4th day of June, 2021. ___________________________ Kacie Galyon, City Secretary Posted: June 4, 2021 @ 12:00 p.m. If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code §551.001 et seq., will be held by the City Council at the date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: 551.071 Private consultation with the attorney for the City. 551.072 Discussing purchase, exchange, lease or value of real property. 551.074 Discussing personnel or to hear complaints against personnel MINUTES CITY OF MELISSA CITY COUNCIL WORK SESSION MAY 25, 2021 5:15 p.m. A. Call to Order Mayor Reed Greer called the meeting to order at 5:15 p.m. B. Roll Call Mayor Reed Greer, Mayor Pro Tem Jay Northcut, Shannon Sweat, Dana Conklin, Stacy Jackson and Chad Taylor were present. Craig Ackerman was absent. City of Melissa staff members were also present. C. Public Comments There were no public comments. D. Budget Presentation City Manager, Jason Little presented Council with plans for the upcoming FY2022 budget and the preparation that has gone into it. E. Discussion regarding items on the Regular Meeting Agenda Director of Development and Neighborhood Services, Tyler Brewer spoke to the development-related items on the Regular Agenda. F. Discussion regarding any future agenda items There was no discussion. G. Adjourn Motion was made by Shannon Sweat and seconded by Chad Taylor to adjourn at 6:00 p.m. Vote: 6/0/0 _____________________________ REED GREER, Mayor ATTEST: ________________________________ KACIE GALYON, City Secretary MINUTES CITY OF MELISSA CITY COUNCIL REGULAR MEETING MAY 25, 2021 5:15 p.m. 1. CALL TO ORDER AND ROLL CALL Mayor Reed Greer called the meeting to order at 6:00 p.m. Mayor Reed Greer, Mayor Pro Tem Jay Northcut, Chad Taylor, Stacy Jackson, Dana Conklin, and Shannon Sweat were present. Craig Ackerman was absent. Members of City Staff and the public were also present. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Jay Northcut gave the invocation. All who were present gave the Pledge of Allegiance. 3. PUBLIC COMMENTS Tanner & Alyson Holder 4321 CR 413 Melissa, TX 75454 Mr. and Mrs. Holder addressed Council regarding item 5A on the Regular Agenda. There were no further comments. 4. CONSENT AGENDA A. Consider and act upon the minutes from the May 11, 2021 Regular Meeting and Work Session and May 18, 2021 Special Meeting. Council Action Motion was made by Jay Northcut and seconded by Shannon Sweat to approve the Consent Agenda as presented. Vote: 6/0/0 5. REGULAR AGENDA A. Consider and act upon a Resolution of The City Council of The City Of Melissa, Texas, exempting property consisting of 3.845± Acres in the Jesse Stiff Survey, Abstract No. 792, Collin County, Texas, from compliance with the development plat requirements set forth in Section 3.05 Of The City’s Subdivision Regulations solely with respect to the construction of one single-family residential structure in accordance with applicable rules and regulations of Collin County and The State Of Texas, and for no other purpose. Applicant: Tanner Holder Director of Development and Neighborhood Services, Tyler Brewer presented the item to Council. Mayor Greer asked if there was any future roadway activity planned for the area of the property. Mr. Brewer stated that Collin County plans to expand the current County Road 413 in between the subject property and the upcoming Phase 5 of Meadow Run from approximately Melissa Road to Highway 380 in Princeton. Due to the future roadway expansion, it is typical with development plat requests that right- of-way dedication would be required. Shannon Sweat asked if there was a visual or graphic that showed how close the proposed house would be to the road in the future. Mr. Holder stated that he sent a drawing to the Development Services team with the house located on the east side of the property, not the west side where the roadway would be in the future. Mayor Greer asked City Manager, Jason Little to explain to Council what some of the options were for the item. Mr. Little stated that the options were: 1) approve the request which would allow staff to sign the Collin County ETJ form required for development, or 2) require the owner submit a development plat which would allow for further examination and time to consider the request to waive right-of-way dedication as well. A third option would be to table in order for staff to obtain more information for Council. Council Action Motion was made by Stacy Jackson and seconded by Shannon Sweat to table item 5A on the Regular Agenda to the June 8, 2021 Regular City Council Meeting. Vote: 6/0/0 B. Consider and act upon the Melissa Independent School District Coach Kenny Deel Stadium Final Engineering Site Plan, being 20.00± acres situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located approximately 2,138 feet southeast of the intersection of Sam Rayburn Highway and Milrany Lane, City of Melissa, Collin County, Texas as recommended by the Planning and Zoning Commission. Applicant: Melissa Independent School District Mr. Brewer presented the item to Council and explained the one variance request for parking since not all buildings on campus will be occupied at full capacity at any one time. Dana Conklin asked about parking and discrepancies between what was being presented vs. what the City requires. Kenny Deel with Melissa ISD addressed the charts comparing other school districts and the required 4 seats for every one parking space. Mr. Deel stated that the stadium will likely be completed around December, 2022 which is when the next phase of construction will begin. At that time, there should be 2,800 parking spots, which exceeds the required 4-to-1 required ratio. Council discussed the parking space numbers and ratios. Mildred Bautista of Parkhill, Smith, & Cooper spoke to the question about the number of parking spaces after stadium construction, and then at final buildout. Mayor Greer asked for clarification as to where the 4-to-1 seat-to-parking spaces comes from and Mr. Brewer clarified that it comes from the City’s zoning ordinance for the stadium. Mrs. Conklin asked if the school had a written police and parking control plan in place currently for events and school functions that was utilized and enforced. Mr. Deel stated that there was and it is. Duke Sparks stated that there is a plan with Melissa Sports, LLC and the Z-Plex to allow for overflow parking with a pedestrian crossover should that be necessary. Council Action Motion was made by Shannon Sweat and seconded by Stacy Jackson to approve the Melissa Independent School District Coach Kenny Deel Stadium Final Engineering Site Plan, being 20.00± acres situated in the D.E.W. Babb Survey, Abstract No.