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August 25Th & 26Th AUGUST 25TH & 26TH TECHNICAL GUIDE Version 6.0 (August 22nd 2018) Kelso Conservation Area 5234 Kelso Road Milton, Ontario Presented By: Ontario Cycling Association Kelso Conservation Area TABLE OF CONTENTS GENERAL INFORMATION ……………………………………………………………………………………………………… 3 Event Overview ………………………………………………………………………………………………………………….…………. 3 Participation & Sanctioning …………………………………………………………………………………………………………... 3 Commissaire Staff …………………………………………………………………………………………………………………………. 3 Kelso Conservation Area Race Contacts ………………………………………………………………………………………... 3 OCA Race Contacts ……………………………………………………………………………………………………………………….. 4 EVENT INFORMATION …………………………………………………………………………………………………………. 4 Date & Location …………………………………………………………………………………………………………………………….. 4 Registration & Entry Fees ………………………………………………………………………………………………………………. 4 Eligibility ……………………………………………………………………………………………………………………………………….. 5 Categories & Licenses ……………………………………………………………………………………………………………………. 6 Plate Pick Up ……………………………………………………………………………………………………………………………….… 7 Event Schedule ……………………………………………………………………………………………………………………………… 8 Course Description ………………………………………………………………………………………………………………………. 10 Course & Site Maps …………………………………………………………………………………………………………………..… 11 Staging & Start Protocol ………………………………………………………………………………………………………………. 14 Warm-Up / Pre-Riding the Course ………………………………………………………………………………………………. 14 Timing & Results …………………………………………………………………………………………………………………………. 15 Awards & Podium ……………………………………………………………………………………………………………………..… 15 Championship Categories ……………………………………………………………………………………………………………. 16 EVENT RULES & REGULATIONS ………………………………………………………………………………………….. 16 General Rules & Regulations ……………………………………………………………………………………………………….. 16 Technical & Feed Zones ………………………………………………………………………………………………………………. 17 Equipment Restrictions ……………………………………………………………………………………………………………….. 17 COURSE SAFETY ………………………………………………………………………………………………………………... 18 Barricades, Signage, Start/Finish Area ……………………………………………………………………………………….… 18 Pulling of Riders ………………………………………………………………………………………………………………………….. 18 Inclement Weather …………………………………………………………………………………………………………………..…. 18 First Aid & Medical ………………………………………………………………………………………………………………………. 19 VENUE INFORMATION ………………………………………………………………………………………………….…… 20 Gate Entry Fees …………………………………………………………………………………………………………………….…….. 20 Parking ………………………………………………………………………………………………………………………………………… 20 Race Services & Amenities …………………………………………………………………………………………………………… 20 Camping & Other Services …………………………………………………………………………………………………………… 20 2018 MTB PROVINCIAL CHAMPIONSHIPS 2 | P a g e GENERAL INFORMATION EVENT OVERVIEW Ontario Cycling Association (OCA) and Kelso Conservation Area are proud to present the 2018 Ontario Provincial MTB Championships. Races will be held in Milton, Ontario at Kelso Conservation Area (5234 Kelso Road, Milton). The official Technical Guide covers the relevant rules and procedures for the 2018 Ontario Provincial MTB Championship events held on August 25th & 26th, 2018. In case of a divergence between the information found within this Technical Guide and information concerning these events found anywhere else (e.g. the internet), this Technical Guide shall be considered correct. PARTICIPATION & SANCTIONING By registering for this event, racers agree to follow and be bound by the rules and procedures outlined in the Technical Guide, and also agree to follow the rules of the International Cycling Union (UCI), Cycling Canada, and Ontario Cycling Association. Likewise, the policies, rules, and procedures of Kelso Conservation Area apply when participating on the property. The 2018 Ontario Provincial MTB Championship events are sanctioned by Ontario Cycling Association. COMMISSAIRE STAFF Position Name Chief Commissaire Steve Head Finish Judge Brad Day Member Scott Doel Member Jeff Kerton Technical Assistant Mark Buckaway KELSO CONSERVATION AREA CONTACTS Position Name Manager, Program & Services AJ Leeming Special Events Coordinator Barb Carrick 2018 MTB PROVINCIAL CHAMPIONSHIPS 3 | P a g e OCA RACE CONTACTS Position Name Race Director Jenelle Herbert (Race Director) Events Coordinator Nic Mejia Membership/Licensing Chris Baskys HP Coordinator & Special Projects Chantal Thompson Timing Al Hawley (Timer Al) Medical Kelso Conservation Area First Aid Responders Questions or concerns regarding the 2018 MTB Provincial Championships can be directed to the OCA Office at 416-855-1717 or [email protected] EVENT INFORMATION DATE & LOCATION August 25th & 26th, 2018 Kelso Conservation Area 5234 Kelso Road, Milton Ontario REGISTRATION & ENTRY FEES Online Registration Here: https://ccnbikes.com/#!/events/2018-mtb-provincial-championships Registration Opens: Monday, July 23rd at 6:00 PM Registration Closes: Thursday, August 23rd 2018 at 11:59 PM Pre-register to avoid disappointment! Registration for championship categories requires the presentation of a valid UCI race license. Citizen permits will be accepted for some categories (i.e. Squirt, Minime, Peewee). An OCA representative will be present checking licenses and assisting with rider licensing issues. 2018 MTB PROVINCIAL CHAMPIONSHIPS 4 | P a g e All participants MUST provide proof of registration at the gatehouse upon entrance at Kelso Conservation Area in order to waive the gate entrance fee. Refunds will not be issued if participants return later in the day to show proof. One-day permits will be available for purchase for non-championship categories. o $8 youth one-day permit o $12 adult one-day permit Early Bird Registration Fee Day-Of Entry Fee Categories (until August 23th at 11:59 PM) (August 23rd – August 26th) U17 Citizen Boys, U13 Citizen Boys $38.50 $55 U11 Squirt Boys, U17 Citizen Girls (Tax & CCN fees not included) (Tax included. Gate Fee extra) U13 Citizen Girls, U11 Squirt Girls U17 Cadet Sport Boys, U15 Minime Boys, U13 Peewee Boys, Master Sport Men (50-59) Master Men (60+), Citizen Men (17+), U17/U19 $45.50 $65 Cadet/Junior Sport Girls, U15 Minime Girls, (Tax & CCN fees not included) (Tax included. Gate Fee extra) U13 Peewee Girls, Senior Sport Women (19+), Master Sport Women (35-49), Master Sport Women (50+), Citizen Women (17+) U19 Junior Sport Men, Senior Sport Men (19+), Master Sport Men (30-39), Master Sport Men (40-49), U17 Cadet Expert Women, Senior $50.50 $70 Expert Women (19+), Master Expert Women (Tax & CCN fees not included) (Tax included. Gate Fee extra) (30-39), Master Expert Women (40-49), Master Expert 50+ Women Senior/U23 Elite Men, U19 Junior Expert Men, Senior/U23 Elite Women, U19 Junior Expert $57.50 $75 Women, U17 Cadet Expert Men, Senior Expert (Tax & CCN fees not included) (Tax included. Gate Fee extra) Men, Master Expert Men (30-39), Master Expert Men (40-49), Master Expert 50+ Men Note: Gate entry fee at Kelso Conservation Area is included within the Early Bird Registration Fee. Tax and CCN fees are extra. Day-of Registrants must pay the gate entry fee upon entrance at Kelso Conservation Area. Tax is included in the above fee. Refund Policy Refunds (subject to administrative fees) are available if the cancellation request is received prior to registration closing on Thursday, August 23rd at midnight. No refunds will be issued after this time, even in the case of injury or mechanical problems. ELIGIBILITY To be eligible to participate and race in all categories, including UCI categories, riders must be a Canadian citizen, permanent resident, landed immigrant, or an individual with refugee status. Racers must hold either an UCI license, OCA Citizen Permit, or one-day permit to participate. Only UCI license holders are eligible for championship categories (OCA Citizen Permits eligible for Squirt, Peewee, and Minime Championships). 2018 MTB PROVINCIAL CHAMPIONSHIPS 5 | P a g e One-day permits are available upon registration at a cost of $8 for youth (under 18 years of age) and $12 for adults (18+). Please refer to the below, ‘Categories & Licenses’ section to reference what license is required within each race category. Registration for championship categories requires the presentation of a valid UCI race license. Citizen permits will be accepted for some categories (Squirt, Minime, Peewee). All participants must be prepared to present their license at registration/plate pick-up and upon demand at the event. Domestic licenses from other countries or within Canada are not permitted for this event. Only Ontario residents are eligible for the Provincial Champion title, podium positions, medals, and jersey within the identified championship categories. Should a non-Ontario rider place amongst the top three overall finishers in the race category, a podium presentation will take place based on order of finish of the race and a second podium presentation based on the Provincial Championship results of eligible riders will follow. In order to be eligible for the U23 Provincial Championship title, a rider must be licensed as a U23 Elite (Provincial Code XMU23 or XWU23). Sport and expert riders will not be eligible for the U23 Provincial Championship title. Athletes are not considered registered for an event until all administrative requirements have been fulfilled: o Completed the CCN registration form o Sign the participation waiver o Payment has been transacted o Rider’s license has been validated by the designated commissaire. CATEGORIES & LICENSES Racers must hold either an UCI license, citizen permit, or one-day permit to participate. Only UCI license holders are eligible for championship categories. One-day permits are available upon registration
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