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Oracle HRMS Payroll Processing Management Guide

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Oracle HRMS Payroll Processing Management Guide Oracle® Human Resources Management Systems Payroll Processing Management Guide (Canada) Release 11i Part No. B15557-01 November 2004 Oracle Human Resources Management Systems Payroll Processing Management Guide (Canada), Release 11i Part No. B15557-01 Copyright © , 2004, Oracle. All rights reserved. Primary Author: John Woodward The Programs (which include both the software and documentation) contain proprietary information; they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright, patent, and other intellectual and industrial property laws. Reverse engineering, disassembly, or decompilation of the Programs, except to the extent required to obtain interoperability with other independently created software or as specified by law, is prohibited. The information contained in this document is subject to change without notice. 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As such, use, duplication, disclosure, modification, and adaptation of the Programs, including documentation and technical data, shall be subject to the licensing restrictions set forth in the applicable Oracle license agreement, and, to the extent applicable, the additional rights set forth in FAR 52.227-19, Commercial Computer Software--Restricted Rights (June 1987). Oracle Corporation, 500 Oracle Parkway, Redwood City, CA 94065. The Programs are not intended for use in any nuclear, aviation, mass transit, medical, or other inherently dangerous applications. It shall be the licensee's responsibility to take all appropriate fail-safe, backup, redundancy and other measures to ensure the safe use of such applications if the Programs are used for such purposes, and we disclaim liability for any damages caused by such use of the Programs. The Programs may provide links to Web sites and access to content, products, and services from third parties. Oracle is not responsible for the availability of, or any content provided on, third-party Web sites. You bear all risks associated with the use of such content. If you choose to purchase any products or services from a third party, the relationship is directly between you and the third party. Oracle is not responsible for: (a) the quality of third-party products or services; or (b) fulfilling any of the terms of the agreement with the third party, including delivery of products or services and warranty obligations related to purchased products or services. Oracle is not responsible for any loss or damage of any sort that you may incur from dealing with any third party. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. Contents Send Us Your Comments Preface 1 Payrolls Payrolls Overview ................................. 1-1 Payrolls ..................................... 1-1 Payroll Definition ................................. 1-2 Consolidation Sets ............................... 1-3 Defining Exchange Rates ............................ 1-3 Selecting Exchange Rate Types for a Business Group ................ 1-4 Creating an Assignment Set ........................... 1-4 Defining Consolidation Sets ........................... 1-5 Changing Consolidation Sets .......................... 1-5 Defining a Payroll ............................... 1-6 Deleting Payrolls ................................ 1-8 2 Payroll Payment and Distributions Payroll Payment and Distributions Overview .................... 2-1 Payroll Payment and Distributions ......................... 2-1 Payment and Distributions ............................. 2-2 Using Oracle Payroll with Cash Management ................... 2-3 Defining a Payment Method .......................... 2-4 Viewing Statement of Earnings .......................... 2-6 Setting Up Payslip Information and Generating Payslips .............. 2-7 Extracting Information to Appear on the Payslip .................. 2-8 3 Payroll Processing and Analysis Payroll Processing and Analysis Overview ...................... 3-1 Payroll Processing and Analysis .......................... 3-2 The Payroll Run .................................. 3-4 Process Part of a Payroll ............................. 3-5 Continuous Calculation ............................. 3-6 Starting a Payroll Run .............................. 3-6 iii Setting Up Continuous Calculation ........................ 3-7 Running the Continuous Calculation Process ................... 3-8 Post Processing for a Payroll ............................ 3-8 Post-Processing for a Payroll ........................... 3-9 Data Locks for Payroll Processes ......................... 3-10 Running Post-Run Processes for QuickPay ..................... 3-11 Viewing Payroll Process Results ......................... 3-12 Printing the Payslip ............................... 3-13 Business Groups: Entering Payroll Archiver Level Information ............ 3-13 Running the Canadian Payroll Archiver ...................... 3-14 Direct Deposit ................................. 3-14 Deposit Advice Process ............................. 3-15 Reconciling Payments .............................. 3-15 Running the Payment Register, Summary and Detail Reports ............ 3-16 Running the PrePayments Process ........................ 3-16 Cheque Writer Process ............................. 3-17 Setting Up Printer Styles ............................ 3-18 Running the Void Cheque/Check Payments Process ................ 3-18 Reissuing a Voided Cheque ........................... 3-18 Running the Cheque Listing Report ........................ 3-19 Void Payments Process ............................. 3-19 Running the Voided Payments Report ....................... 3-20 Making External/Manual Payments ....................... 3-20 RetroPay Processing ................................ 3-21 RetroPay Processes Available in Oracle Payroll ................... 3-22 RetroPay Key Concepts ............................. 3-23 Understanding the Sequence of Your RetroPay Activities .............. 3-24 Setting Up Retro-Notification and RetroPay .................... 3-25 Setting Up the Retro-Notification Report ..................... 3-27 Setting Up Your RetroPay Process ........................ 3-28 Creating a RetroPay Set ............................. 3-30 Running the RetroPay Process .......................... 3-30 Viewing RetroPay Status and History ....................... 3-31 Running the Retro-Notifications Report ...................... 3-33 Advance Pay ................................... 3-34 Advance Pay Process .............................. 3-35 Setting Up Advance Pay for Individual Assignments ................ 3-35 Setting Up Advance Pay for Batch Assignments .................. 3-36 Running the Advance Pay Listing Report ..................... 3-37 Running Advance Pay ............................. 3-37 Running the Advance Pay Process ........................ 3-37 Running Advance Pay by Element ........................ 3-38 Viewing the Results of the Advance Pay Process .................. 3-38 Exception Reporting ................................ 3-38 Payroll Exception Reporting: Overview ...................... 3-39 iv Running the Payroll Message Report ....................... 3-41 Reconciling Payments .............................. 3-41 Setting Up Exception Reports .......................... 3-42 Grouping Exception Reports ........................... 3-47 Running an Exception Report, or Exception Report Group .............. 3-47 Retries, Reversals and Rollbacks .......................... 3-48 Correction of Run Results: Rollbacks ....................... 3-49 Correction of Run Results: Retries ........................ 3-49 Correction of Run Results: Reversals ....................... 3-50 Marking and Retrying Payroll Runs and Other Processes .............. 3-51 Marking a Group of Employee Assignments for Retry ................ 3-52 Correcting Run Results: Reversals ........................ 3-52 Retrying a Payroll Run or Other Payroll Process .................. 3-52 Rolling Back Payroll Runs and Other Processes ................... 3-52 Rolling Back a Process from the Payroll Processes Window ............. 3-53 Rolling Back a Process from the Submit Requests Window .............. 3-53 Rolling Back a Process from the Assignment Processes Window ........... 3-53 4 End of Year Processing End of Year Processing ............................... 4-1 End of Year Processing ............................. 4-1 End of Year Processing ............................... 4-1 End of Year Processing ............................... 4-2 The Year End Pre-Process ............................ 4-3 Post-Archival Reports .............................. 4-3 T4 Register Reporting .............................. 4-3
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