Agenda Extraordinary (10 March 2020) - Agenda

Council agenda Extraordinary (10 March 2020) - Agenda

MEETING AGENDA

EXTRAORDINARY COUNCIL

Tuesday 10 March 2020 (at the conclusion of the Strategy and Operations Committee)

COUNCIL CHAMBER LIARDET STREET NEW PLYMOUTH

Chairperson: Mayor Neil Holdom Members: Cr Tony Bedford Cr Sam Bennett Cr Gordon Brown Cr David Bublitz Cr Anneka Carlson Cr Murray Chong Cr Amanda Clinton-Gohdes Cr Harry Duynhoven Cr Richard Handley Cr Stacey Hitchcock Cr Colin Johnston Cr Richard Jordan Cr Dinnie Moeahu Cr Marie Pearce

1 Council agenda Extraordinary (10 March 2020) - Agenda

Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:

 Promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

 Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.

END

2 Council agenda Extraordinary (10 March 2020) - Health and Safety

Health and Safety Message

In the event of an emergency, please follow the instructions of Council staff.

Please exit through the main entrance.

Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users.

Staff will guide you to an alternative route if necessary.

If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead.

Please remain where you are until further instruction is given.

3 Council agenda Extraordinary (10 March 2020) - Apologies

APOLOGIES

Cr Richard Jordan

4 Council agenda Extraordinary (10 March 2020) - Deputations

ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.

PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.

 None advised

DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies.

 None advised

5 Council agenda Extraordinary (10 March 2020) - Table of Contents

REPORTS

Reports Direct to the Council

1. Agility Fund Application – Waitara Rugby League Club

2. Delegation to Borrow

3. Adoption of Fees and Charges Schedule 2020-2021

4. Annual Plan

END

6 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

FUNDING OF WAITARA RUGBY LEAGUE CLUBROOMS

MATTER

1. The matter for consideration by the Council is whether to support Waitara Rugby League in remedial works on their clubrooms.

RECOMMENDATION FOR CONSIDERATION That, having considered all matters raised in the report, the Council considers whether it wishes to support Waitara Rugby League in remedial works on their clubrooms by providing $50k from the Agility Fund.

COMPLIANCE Significance This matter is assessed as being of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Council considers whether it wishes to support Waitara Options Rugby League in remedial works on their clubrooms by providing $50k from the Agility Fund.

2. Council does not support Waitara Rugby League in remedial works on their clubrooms. The persons affected by or interested in this matter are the Affected persons members of the Waitara Rugby League Club. This report recommends Option One for addressing the Recommendation matter. Long-Term Plan / There are no Annual Plan or Long Term Plan implications Annual Plan related to this matter. The initiative is to be part funded Implications through existing budgets, namely the Agility Fund. Significant Policy and Plan No Inconsistencies

EXECUTIVE SUMMARY

2. The Council has been asked to consider whether it wishes to support Waitara Rugby League to get their clubrooms up to standard, and a suitable venue for members and visiting teams. Providing agility funding will allow work to begin immediately, and in time for the 2020 season. The next step will be to grant the funding, with the understanding that works will be completed by Waitara Rugby League by the start of the 2020 rugby league season.

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BACKGROUND

3. In 2018, Stage One of Waitara's Clifton Park sports complex was completed. Development of the complex was facilitated by North Taranaki Sports and Recreation Inc (NTSRINC).

4. Membership of NTSRINC includes Ruakura Netball, Tysons Netball, 99ers Basketball, Waitara High School, Waitara Gym Sports, Te Kotahitanga o Te Atiawa, and Waitara Rugby League.

5. Stage One of the project at Clifton Park included development of the gymnasium, the covered netball courts, and a community and administration block.

6. Funding for the build was obtained from a number of funders including $1m from TSBCT, $2m from TET, $750k from NZCT, and a further $2.5m from Lotteries and other funders.

7. Council contributed to the project through transfer of ownership of the bowling club pavilion, and provision of an operational grant of $38,500 per annum.

8. Stage Two of the project includes plans to develop and improve the Waitara Rugby League clubrooms. However, in the meantime the clubrooms need remedial works so they can be used until Stage Two is complete.

9. Use of the clubrooms is significant, with eight teams competing at Clifton Park from March to October.

DISCUSSION

Waitara Rugby League’s Clubroom Remedial Works Proposal

10. Waitara Rugby League presented a proposal to Council officers requesting funding to support remedial works and maintenance on their clubrooms.

11. The clubrooms have been in disrepair for some time and are in need of a chemical clean to remove pest waste, and to make the clubrooms habitable. Waitara Rugby League have provided photos of the clubrooms, which are attached.

12. Significant maintenance is also needed to get the kitchen up to a hygienic level of standard.

13. The showers in the clubrooms are in serious need of repair, and a refresh is required to bring it up to an appropriate standard.

8 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

14. Waitara Rugby League have requested funding for:

 Chemical cleaning of the clubrooms

 Repainting inside of the building

 New seating

 Refresh of the shower facilities

 Maintenance of electrical wiring and gas heating

 Maintenance of kitchen

15. One set of quotes was supplied by Waitara Rugby League at the time of this report being written. A second quote has been requested from another supplier to confirm the veracity of the first quote. With the existing quote, the total project cost is $56,556 + GST, with Waitara Rugby League fundraising for the remaining amount. If approved, funding will be released after the confirmation of a second quote by the Mayor and Chief Executive.

16. Waitara Rugby League have provided a budget, which is attached.

Agility Fund Criteria

17. The Agility Fund is set aside for strategic actions that meet certain criteria. To qualify for Agility funding proposals must meet all of these criteria:

 The action must be urgent, that is it cannot reasonably wait until an Annual Plan or Long-Term Plan funding decision;

 The action must have no other funding source available to cover all of its costs (such as reserve funding or a community funding investment scheme); and

 The action must contribute to meeting Council’s adopted strategic objectives or any other adopted strategy or plan.

18. The Waitara Rugby League project meets all of the above criteria, as follows:

 The project is urgent as the work needs to be completed before the beginning of the season in March 2020.

 No further funding is available through Council for the programme, as the Community Investment Funding round has now closed.

9 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

 The proposal would enable children to engage in sport, which is proven to create positive outcomes in youth. This would help achieve Council’s People and Prosperity community outcomes.

19. The use of the Agility Fund, which is capped at a maximum of $200k, must be determined by resolution of Council. Currently the fund has not been accessed this financial year, so has $200k available.

20. Previous funding from the Agility Fund has included supporting New Plymouth Mountain Bikers in weatherproofing their pump track at Lake Mangamahoe, supporting Taranaki Futures driver licence programme, and supporting the New Plymouth BMX Club to host the 2018 BMX New Zealand National Championships.

NEXT STEPS

21. Next steps will include officers creating a contract with KPIs in line with this report. Waitara Rugby League aim to complete the works before the start of the 2020 season in March.

SIGNIFICANCE AND ENGAGEMENT

22. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance because there are no financial implications outside of budgeted levels.

OPTIONS

Option 1 Council supports Waitara Rugby League in remedial works on their clubrooms by providing funding of $50k from the Agility Fund.

Financial and Resourcing Implications

23. The $50k for the work will come from the Agility Fund which is funded from rates.

Risk Analysis

24. If Council does not approve the funding then the eight Waitara Rugby League teams will have a substandard venue to prepare for games and host visiting teams.

25. While Waitara Rugby League are in significant need of support, other clubs in the district may be in need of similar support, and may request similar funding.

10 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

Promotion or Achievement of Community Outcomes

26. The proposal would enable children and youth to engage in sport, which has proven to create positive outcomes. This would help achieve Council’s People and Prosperity community outcomes.

Statutory Responsibilities

27. No statutory responsibilities apply to this option.

Consistency with Policies and Plans

28. Council is a member of the Taranaki Regional Sport Facility Strategy Group. The group oversees development of facilities in the region, ensuring any development is in line with the strategy. The Group was consulted on this application and supports the majority of the proposal as it is maintenance and there is no significant development.

Participation by Māori

29. Due to the urgency in this matter, Manukorihi hapῡ have not had an opportunity to participate in this decision. Historically, Māori have been major contributors to the club, and currently hold significant roles as players and administrators.

Community Views and Preferences

30. Due to the urgency in this matter, the wider community has not been consulted. The Taranaki Regional Sport Facility Strategy Group have been consulted, and they support the majority of the application. However, they have reservations that refreshing the showers may give Waitara Rugby League less of an incentive to work with NTSRINC on Stage Two of the Clifton Park project.

Advantages and Disadvantages

31. Assisting young people into sports has a range of social benefits. No immediate substantial disadvantages can be identified.

Option 2 Council does not support providing funding toward Waitara Rugby League remedial works on their clubrooms.

Financial and Resourcing Implications

32. There will be no financial implications of this option.

11 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

Risk Analysis

33. There is a risk that involvement numbers would drop due to poor quality of the facilities.

Promotion or Achievement of Community Outcomes

34. This option would not meet any community outcomes.

Statutory Responsibilities

35. No statutory responsibilities apply to this option.

Consistency with Policies and Plans

36. No policies or plans would apply to this option.

Participation by Māori

37. Due to the urgency in this matter, Manukorihi hapῡ have not had an opportunity to participate in this decision. Historically, Māori have been major contributors to the club, and currently hold significant roles as players and administrators.

Community Views and Preferences

38. Due to the urgency in this matter, the wider community has not been consulted.

Advantages and Disadvantages

39. The disadvantage would be that participation numbers may drop due to poor quality of the facilities.

Recommended Option In addressing the matter, this report recommends Option 1: that Council consider whether it wishes to support Waitara Rugby League in remedial works on their clubrooms by providing funding of $50k from the Agility Fund.

APPENDICES

Appendix 1: Waitara Rugby League Clubrooms Maintenance Budget (ECM8238907)

Appendix 2: Waitara Rugby League Clubroom Photos (ECM 8255361)

12 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

Report Details Prepared By: Callum Williamson (Community Partnerships Lead) Team: Community Partnerships Approved By: Liam Hodgetts (Group Manager Strategy) Ward/Community: Date: 16/02/2020 File Reference: ECM 8235597

------End of Report ------

13 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

Waitara Rugby League Clubrooms Maintenance Budget

Income

NPDC Agility Fund $50,000.00 Waitara Rugby League Contribution $6,556.00 Total $56,556.00

Expenditure

Refresh Showers $21,600.00 Interior painting $13,646.00 Kitchen Maintenance $12,000.00 Seating $7,000.00 Chemical Clean $2,310.00 Total $56,556.00

14 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

Waitara Rugby League Clubroom Photos

15 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

16 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

17 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

18 1 Council agenda Extraordinary (10 March 2020) - Agility Fund application

19 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

INCREASE THE 2019/20 AND 2020/21 FINANCIAL YEARS DELEGATION TO BORROW MONEY

MATTER

1. The matter for consideration by the Council is the approval to increase Council’s dollar amount of borrowing for the 2019/20 and 2020/21 financial years.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Council approve the delegation for borrowing as follows:

 2019/20 increase borrowing from $160 to $188 million, an addition of $18 million to the Long-Term Plan (LTP) budget;

 2020/21 increase borrowing from $198 to $216 million, an addition of $18 million to the LTP budget.

COMPLIANCE Significance This matter is assessed as being of significant importance This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approve the 2019/20 borrowing delegation from $160 to $188 million, an addition of $18 million to the LTP budget to deliver the approved capital works programme with no impact on rates. Approve the Options 2020/21 borrowing delegation from $198 to $216 million, an addition of $18 million to the LTP budget to deliver the approved capital works programme with no impact on rates.

2. Do nothing.

The persons who are affected by or interested in this matter Affected persons are all residents of New Plymouth district This report recommends option one for addressing the Recommendation matter. Long-Term Plan / Annual Plan Yes Implications Significant Policy and Plan No Inconsistencies

20 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

EXECUTIVE SUMMARY

2. Council officers recommend Council approve the increased borrowing delegation.

3. The Local Government Act 2002 allows delegation of the borrowing function to Council officers to the extent approved by Council in the LTP. Due to an advanced capital programme delivery and additional approved investments in the community in the last 18 months, additional debt funding is required.

4. Standard and Poors (S&P) have rated NPDC at “AA Outlook Positive”. This is the highest level achievable by a Council in New Zealand the same below the NZ Government. Additional borrowing will be made within Treasury policy and is extremely unlikely to have any impact on the credit rating.

5. The proposed increase is a total of $18 million to both years two and three of the 2018-28 LTP.

6. If this delegation is not approved, Council will have to use short term credit facilities to continue operations. This would incur additional interest costs. and some deliverables may have to be delayed.

BACKGROUND

7. The Local Government Act 2002 schedule 7 clause 32 (1) (c) notes the power to borrow money, other than in accordance with the LTP, is the sole responsibility of Council.

8. The increased borrowing delegation is required for both this and next years, being years two and three of the 2018-2028 LTP.

9. Council officers require the additional delegation to fund to the early delivery of some work programmes and additional investments in the community previously approved by the Council.

10. The request is to increase out maximum delegation. We borrow funds as and when required using short and long term cash-flow forecasting. Actual borrowing will be undertaken as required and not necessarily right up to the delegated limit.

11. Due to additional approved expenditure in the last 18 months our total borrowing is $169 million, just below the approved LTP limit of $169.8 million.

21 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

12. The approved additional items that have increased the borrowing requirements are itemised below:

Revised Annual Description Forecast ($m) Variance ($m) Plan ($m) Identified Actual Renewals with variances 2018/19 3.28 6.86 3.58 Identified Forecasted Renewals with variances 2019/20 0.48 4.64 4.16 Additional Approved Capex 2019/20 0.67 6.99 6.32 Restructured long term debt for the airport 0.00 2.00 2.00

Total 4.43 20.48 16.05 13. Increasing borrowing will increase our interest expense. Due to interest rates continuing to be low, interest expense remains forecast to be $1 million below budget. The additional interest incurred by the proposed borrowing increase will not take Council over the budgeted interest expense and will not impact rates in 2019/20 and 2020/21 financial years.

14. In 2019/20, the interest expense increase is forecast to be $53k, resulting in the total interest expense for the year being $1 million under the LTP budget of $8.4 million.

15. In 2020/21, the interest expense increase is forecast to be $319k, resulting in the total interest expense for the year being $1.39 million under the LTP budget of $9.51 million.

16. This additional borrowing will be made within Treasury policy and is extremely unlikely to have any impact on the credit rating. It will not cause Council to exceed any benchmark limits.

SIGNIFICANCE AND ENGAGEMENT

17. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of significant importance because it regards treasury funding for the completion of the 2019/20 financial year.

OPTIONS

18. The following matters apply to all options:

Consistency with Policies and Plans

19. The options are consistent with the Council's plans and policies, specifically the Treasury Management Policy.

22 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

Participation by Māori

20. There has been no participation by Maori in relation to this matter.

Community Views and Preferences

21. The two options are consistent with statutory obligations. The Long Term Plan and borrowing limits were adopted following public consultation Community views and preferences were considered at that time.

Promotion or Achievement of Community Outcomes

22. Debt funding contributes to financing the community outcomes consulted and agreed in the Long Term Plan; promote Caring for our Place, and Supporting a Prosperous Community.

Statutory Responsibilities

23. The Local Government Act 2002 schedule 7 clause 32 (1) ( c) notes the power to borrow money, other than in accordance with the Long Term Plan, is the sole responsibility of Council

Option 1 Approve the additional delegation for borrowing

Financial and Resourcing Implications

24. Additional borrowing will increase the interest expense. Due to lower than budgeted interest rates this will not exceed the interest budget. It will have no rating impact.

Risk Analysis

25. There are no significant risks to approving the delegation.

Option 2 Do nothing

Financial and Resourcing Implications

26. Taking option two could result in additional financing costs from the increased use of short term credit facility.

23 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

Risk Analysis

27. There are three main risks. If this delegation is not approved:

 Council will have to use short term credit facilities to continue operations. This could incur additional interest costs.

 There is the worst case risk that not all payments will be made on time and some deliverables may have to be delayed.

 Refusal of the borrowing could impact our credit rating.

Recommended Option This report recommends option one to increase the delegation for borrowing for the 2019/20 financial year, for addressing the matter.

APPENDIX

Expenditure tables – ECM 8244340

Report Details Prepared By: Alison Trustrum-Rainey (Business Services Manager) Team: Business Performance Group Approved By: Joy Buckingham (Chief Financial Officer) Ward/Community: District Wide Date: 19th February 2020 File Reference: ECM 8244334 ------End of Report ------

24 Council agenda Extraordinary (10 March 2020) - Delegation to borrow 2

Expenditure tables

ECM 8244340

Total 4.43 20.48 16.05

Actual renewals 2018/19 Project Budget Revised Annual Significant Activity Project Budget Description Forecast ($m) Variance ($m) Code Plan ($m) Wastewater WW1071 NPWWTP Disinfection Hypo storage tanks renewal 0.64 1.46 0.82 Wastewater WW1074 Wai Taatari Projects 1.51 2.51 1.00 Shared Services CB1008 Civic Centre renewals 1.13 2.38 1.25 Shared Services CB2101 Civic Centre - Level 3 Fitout 0.00 0.50 0.50

Subtotal 3.28 6.86 3.58

Forecasted Renewals 2019/20 (>200k) Project Budget Revised Annual Significant Activity Project Budget Description Forecast ($m) Variance ($m) Code Plan ($m) Parks PK2001 Coastal Walkway Rail Safety Improvements 0.00 1.71 1.71 Parks PK2202 Parks Bridges Renewal 0.00 0.37 0.37 Water Supply WA1020 Water Master Plan Programme Development 0.02 0.63 0.62 Water Supply WA2205 Marfel Water Main Renewal 0.00 0.25 0.25 Wastewater WW1074 Wai Taatari Projects 0.00 0.77 0.77 Shared CB1008 Civic Centre renewals 0.47 0.91 0.44

Subtotal 0.48 4.64 4.16

Additional Approved Capital Expenditure 2019/20 (>200k) Project Budget Revised Annual Significant Activity Project Budget Description Forecast ($m) Variance ($m) Code Plan ($m) Transportation RD2211 161 Airport Drive Entrance 0.00 0.22 0.22 Transportation RD2001 Airport Drive Realignment and Intersections 0.12 1.44 1.32 Transportation RD2029 341 Low cost/low risk - HNZ Catalyst for Marfell - NZTA subs 0.48 1.02 0.55 Stormwater ST2203 London Tce Stormwater Upgrade 0.00 0.44 0.44 Water Supply WA1076 Okato WTP - Process upgrade - to accomodate ground 0.07 0.46 0.39 Shared CB2206 Investment Properties - Metro Plaza 0.00 1.55 1.55 Waste Water TBC Thermal Drier Remediation Work 0.00 1.85 1.85

Subtotal 0.67 6.99 6.32

25 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

ADOPTION OF SCHEDULE OF FEES AND CHARGES FOR 2020/21

MATTER

1. The matter for consideration by the Council is the adoption of the draft Schedule of Fees and Charges for 2020/21.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Council: a) Notes that in addition to adjustments for inflation where required, there are only a small number of other minor changes to the draft Schedule of Fees and Charges for 2020/21 as outlined within the report and Appendix One. b) Determines that the proposed changes within the draft Schedule of Fees and Charges for 2020/21 are not significant or material and do not require public consultation prior to adoption. c) Adopts the draft Schedule of Fees and Charges for 2020/21 as provided for in Appendix Two.

COMPLIANCE Significance This matter is assessed as being of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Adopt the draft Schedule of Fees and Charges for Options 2020/21.

2. Adopt the draft Schedule of Fees and Charges for 2020/21 with amendments.

The persons who are affected by or interested in this matter Affected persons are all residents, ratepayers and visitors to the district. This report recommends option one for addressing the Recommendation matter. Long-Term Plan / Annual Plan Yes. Sets fees and charges for 2020/21. Implications Significant Policy and Plan No. Inconsistencies

26 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

EXECUTIVE SUMMARY

2. Council officers recommend that the Council adopt the draft Schedule of Fees and Charges for 2020/21. Other than adjustments for inflation (where required), there are only a small number of other minor changes that are not considered to be significant or material. It is therefore recommended that consultation is not required on the draft Schedule of Fees and Charges for 2020/21. Adopting the draft Schedule of Fees and Charges for 2020/21 will ensure it is in place for 1 July 2020 when the new fees and charges come into effect at the beginning of the 2020/21 financial year.

BACKGROUND

Guided by the Revenue and Financing Policy

3. The Revenue and Financing Policy sets the basis for determining fees and charges. The policy states that fees and charges are either full or part charges to recover the costs of services and that they are usually used where the user of the service has discretion on whether to use the service or not.

Multi-year approach

4. On 27 June 2018 the Council adopted the current Schedule of Fees and Charges for 2018/19, 2019/20 and 2020/21. It was noted that fees and charges may be subject to annual inflation adjustments for 2019/20 and 2020/21 subject to Council approval of any proposed changes. Also noted was that any additional changes beyond annual inflation adjustments would also require Council approval and may also require consultation if significant.

Inflation applied for 2020/21 fees and charges

5. In line with the resolution highlighted above, inflation of two per cent has been applied to the 2020/21 fees and charges where applicable.

Other proposed changes for 2020/21 fees and charges

6. In addition to inflation (where required), there are several proposed minor changes to the fees and charges for 2020/21.

7. The research charges for Local Government Official Information and Meetings Act 1987 requests are proposed to be reduced from $120 per hour to $38 per half hour or part thereof, which is reflective of the Ministry of Justice recommendations on charging as a result of feedback from the Ombudsman Office.

27 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

8. A number of changes are proposed to the Waste Management and Minimisation fees and charges. The proposed changes reflect Council decisions supporting the implementation of the Zero Waste vision through the Waste Management and Minimisation Plan, including changes to kerbside collection and the operation of Colson Road as a special waste facility.

9. A small number of other minor changes are proposed within the following activities:

 Puke Ariki and Community Libraries;

 Parks and Open Spaces;

 Venues and Events;

 Regulatory Services;

 Transportation; and

 Water and Wastes.

10. Appendix 1 provides further information on these minor changes.

11. None of the proposed changes are considered to be significant and as such can be adopted by the Council without public consultation.

12. This report presents the draft Schedule of Fees and Charges for 2020/21 for adoption prior to the beginning of the 2020/21 financial year.

13. The draft Schedule of Fees and Charges for 2020/21 is attached in Appendix 2. It is colour coded to show the following changes to the fees and charges: changes marked in green have inflation of 2.2% applied to them, and changes marked in red are changes other than inflation. It is noted that the green and red colours will be removed for the final adopted schedule.

NEXT STEPS

14. The new fees and charges will take effect from 1 July 2020. All relevant information will be updated with the fees and charges in preparation for the start of the 2020/21 financial year.

28 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

SIGNIFICANCE AND ENGAGEMENT

15. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance because the only change to the fees and charges is the application of inflation and a small number of other minor changes that are not considered to be significant.

16. Community views and preferences on the fees and charges were sought during the 2018-28 Long Term Plan process where it was highlighted that fees and charges would be subject to inflation on a yearly basis.

OPTIONS

Option 1 Adopt the draft Schedule of Fees and Charges for 2020/21.

Financial and Resourcing Implications

17. Fees and charges have been reviewed in conjunction with the annual budgets and forecast revenue. A fee or charge enables a level of cost recovery for services delivered by the Council.

Risk Analysis

18. There are no significant risks associated with this option.

Promotion or Achievement of Community Outcomes

19. Fees and charges cover services that promote all of the Council’s community outcomes.

Statutory Responsibilities

20. Some fees and charges are set by legislation (e.g. Sale and Supply of Alcohol charges). The draft Schedule of Fees and Charges is consistent with these statutory requirements.

Consistency with Policies and Plans

21. The draft Schedule of Fees and Charges for 2020/21 is consistent with the Revenue and Financing Policy which sets out when fees and charges are used. The draft Schedule is also consistent with those charges that are set by Council policy and bylaws.

Participation by Māori

22. No specific consultation with Māori has occurred.

29 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

Community Views and Preferences

23. Community views and preferences on the fees and charges were sought during the 2018-28 Long Term Plan process where it was highlighted that fees and charges would be subject to inflation on a yearly basis. There are no significant changes proposed to the fees and charges to warrant further consultation with the community.

Advantages and Disadvantages 24. Adopting the draft Schedule of Fees and Charges for 2020/21 will ensure that the fees and charges are in place for 1 July 2020 when they come into effect.

Option 2 Adopt the Schedule of Fees and Charges for 2020/21 with amendments.

Financial and Resourcing Implications

25. Fees and charges have been reviewed in conjunction with the annual budgets and forecast revenue. A fee or charge enables a level of cost recovery for services delivered by the Council. Any amendments to fees and charges would have to be assessed to determine any additional financial or resourcing implications.

Risk analysis

26. Any amendments to the fees and charges would require assessment to determine any risks.

Promotion or Achievement of Community Outcomes

27. Fees and charges cover services that promote all of the Council’s community outcomes.

Statutory Responsibilities

28. Some fees and charges are set by legislation (e.g. Sale and Supply of Alcohol charges). Any amendments to fees and charges would have to be assessed to ensure they are consistent with legislation.

Consistency with Policies and Plans

29. The draft Schedule of Fees and Charges for 2020/21 is consistent with the Revenue and Financing Policy which sets out when fees and charges are used. Any amendments to fees and charges would have to be assessed to ensure they are consistent with policies and plans.

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Participation by Māori

30. Consultation with Māori should occur if any amendments to fees and charges are deemed to be significant to Māori.

Community Views and Preferences

31. Any amendments to the fees and charges that are deemed to be significant may require consultation with the community prior to adoption.

Advantages and Disadvantages

32. The advantage of this option is that it enables the Council to make changes to the fees and charges for 2020/21. The disadvantage is that any changes would have to be assessed to ensure they are consistent with statutory responsibilities, policies and plans and to identify any risks associated with any changes.

Recommended Option This report recommends option one adopt the draft Schedule of Fees and Charges for 2020/21 for addressing the matter.

APPENDIX 1 Minor changes to Fees and Charges for 2020/21 (ECM 8224123)

APPENDIX 2 Draft Schedule of Fees and Charges for 2020/21 (ECM 8221007)

Report Details Prepared By: Richard Mowforth (Senior Policy Adviser) Team: Council wide Reviewed By: Mitchell Dyer (Policy Development Lead) Approved By: Liam Hodgetts (Group Manager Strategy) Ward/Community: District Wide Date: 20 January 2020 File Reference: ECM 8224121

------End of Report ------

31 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

APPENDIX 1 MINOR CHARGES TO FEES AND CHARGES SCHEDULE FOR 2020/21

Charge Change Reasons Puke Ariki Overdue charges (plus debt collection fees)  Removal of overdue charges for young  This is the norm across the majority of NZ people libraries. Having an overdue charge is a block for continued use of our libraries. Lost book charges would still be in operation Library cards  Removal of charge ($5) for replacement  Having a charge is a potential block for library cards citizen use of our libraries and the replacement cost is approx. 0.44 cents Parks and Open Spaces Commercial use – commercial agreements first  First year charge – introduction of a  To align the fees and charges with current year and second and subsequent years minimum licence fee and change of payment commercial practice. method from ‘flat paid monthly via direct credit to paid in a manner specified by the agreement.  Second and subsequent years charge – addition of minimum licence fee or whichever is the greater amount to the 4.5% of gross annual sales. Cemeteries and crematorium – other fees  New note – reimbursement for unused plots  Providing certainty to the existing and is calculated at the rate originally paid for the established approach. plot at the date of purchase Venues and Events Venues and Events – TSB Theatre and Theatre  TSB Theatre performance day increased by  Increase above CPI required to cover Royal venue hire $222.31 and second performance increased contracted Tech Manager hourly rate by $150.65. increase, FOH Supervisor Job levelling  Theatre Royal full rental increased by increase and Zero waste increased cost- all $121.90 and second performance increased recovered within the venue hire fee by $94.30.

32 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

Charge Change Reasons Regulatory Services Subdivision consents and associated processes –  Removal of charge for engineering plan –  Separate charge is no longer needed as it is completion of conditions certificate (s224(c) right-of-way for up to six lots. now incorporated into the engineering plan RMA) approvals: minor engineering works and rights-of-way charge. Land use consents and associated processes  Removal of various references to Overlays in  To integrate the new proposed District Plan the New Plymouth District Plan. overlays that have legal effect and now require resource consent and associated fees and charges. Enforcement – environmental health  Removal of charge for Itinerant traders  Removed to align with Bylaw licencing licence requirements.  Removal of charge for Fire permit Enforcement – food  Removal of charge for premises transitioning  Charges removed as no longer applicable as to Food Act 2014 all food charges are now under the Food Act  Removal of charges relating to the Health Act 2014 fees. 1956. Transportation Corridor Access Request System - application  Excavation in carriageway increased by $16  To ensure cost recovery in alignment with fees for excavation  Excavation in berm increased by $13. the Utilities Access Act. The Act states this activity is recoverable and cost neutral. Last financial year fees were low and were under recovered by approx. 20%. Additional increase aims to get back to cost neutral activity. Water and Wastes Trade waste charges  Various increases in charges for volume,  Various changes to align with calculation BOD, suspended solids, Copper, Nickel and methodology. Zinc  New information for tinkered waste added to  New information on charges for tinkered clarify what is acceptable. waste delivered to the NP Wastewater Treatment Plant.

33 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

Charge Change Reasons Water – filling points  Increase in the consumption charge from  Increased to align with consumption rates. $1.75m3 to $1.92m3.

34 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Schedule of Fees and Charges The Revenue and Financing Policy sets out Where practical, the Council endeavours to This section contains a schedule of fees and the basis for determining fees and charges. recover some of the cost of responding to charges for the following activities: It emphasises that the fee or charge should negative actions caused by identifi ed groups or refl ect the market rate, but take into account individuals such as excessively loud music or • Customer Services. the Council’s other policies and Community dangerous dogs. • Govett-Brewster Art Gallery/Len Lye Centre. Outcomes. Further guidances is provided by the Council’s Fees and Charges Policy. The charges for Council-owned subsidised • Puke Ariki and Community Libraries. housing are not included in the schedule of fees • Parks and Open Spaces: sport parks and This section covers the Council’s review of fees and charges. The charges for these properties parks and cemeteries and Crematorium. and charges and shows charges from 1 July 2020 are set according to location and type of housing. to 30 June 2021, with the exception of animal • Venues and Events: event venues (TSB control where the fees are shown from 1 July 2020 Fees and charges will generally be increased by Showplace, TSB Bowl of Brooklands, TSB to 30 June 2022. The Fees and Charges Policy infl ation on an annual basis. Stadium and Yarrow Stadium) and Todd sets out the procedure for an annual review. The Energy Aquatic Centre and swimming pools. Council will consult on proposed fees and charges All fees and charges are quoted inclusive of GST. • Regulatory Services: subdivision consents and as one annual consultation process unless it is associated processes, land use consents and impractical to do so. associated processes, building consents and associated processes and enforcement (animal In some cases charges are set by statute and control, district planning, environmental health cannot be changed and may be listed in this and parking). document for completeness. Other fees and charges are delegated to offi cers and have been • Property. included for consultation. • Transportation.

The Council charges for services where a distinct • Waste management and minimisation. benefi t to groups or individuals can be identifi ed, • Water and Wastes: trade waste, water, sewer, e.g. the benefi t to an individual for a resource stormwater and laboratory. consent for a subdivision, or the benefi t to a sports club for exclusive use of a sports ground. In some cases, the Council charges only a portion of the costs, because there is also a community NOTE: benefi t component. This ensures that charges are fair and reasonable, and that ratepayers do Charges marked in black remain the same as 2019/20. not subsidise those services that have a distinct private benefi t. Changes marked in green have infl ation of 2.2% applied to them.

Changes marked in red are changes other than inﬂ ation.

1 SCHEDULE OF FEES AND CHARGES 2020/21

35 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Customer Services The Council regards the Civic Centre as a facility primarily for Council-related business. Functions of a private nature, such as weddings, birthdays, etc will not normally be permitted. The facilities are only available for hire as meeting rooms or for a special function and are not available for hire on a recurring basis. A hireage agreement applies for all applications. Hirers should be aware that hire involves making security arrangements. A Council ofﬁ cer must be present at all times.

2019/20 2020/21 Room hire - Civic Centre (plus after hours charge of $45.00 per hour staff supervision and $35.00 per hour cleaning costs) Council Chamber (half day) $170.00 $170.00 Council Chamber (full day) $310.00 $310.00 Council Chamber (evening) $230.00 $230.00 Meeting room (half day) $95.00 $95.00 Meeting room (full day) $155.00 $155.00 Meeting room (evening) $115.00 $115.00 Council Chamber and meeting room (half day) $270.00 $270.00 Council Chamber and meeting room (full day) $450.00 $450.00 Council Chamber and meeting room (evening) $335.00 $335.00 Council Chamber and foyer (half day) $225.00 $225.00 Council Chamber and foyer (full day) $380.00 $380.00 Council Chamber and foyer (evening) $290.00 $290.00 Meeting room and foyer (half day) $140.00 $140.00 Meeting room and foyer (full day) $220.00 $220.00 Meeting room and foyer (evening) $170.00 $170.00 Piano $250.00 $250.00 Room hire - Inglewood and Waitara Library and Service Centres Meeting room (half day) $26.00 $26.00 Meeting room (full day) $46.00 $46.00 Meeting room (half day) with kitchen usage $31.00 $31.00 Meeting room (full day) with kitchen usage $51.00 $51.00 Emergency call out All venues (two hour minimum) $45.00 per hour $45.00 per hour

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36 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Customer Services

2019/20 2020/21 Property Information charges and Local Government Ofﬁ cial Information and Meetings Act 1987 requests Standard research fee (one-off information) $30.00 $30.00 Research charges - photocopying additional $120.00 per hour $38.00 per half hour or part thereof Additional photocopying $0.50 per copy $0.20 per copy Land Information Memorandum (LIM) charges Residential/Rural: • Standard $280.00 $280.00 • Urgent $400.00 $400.00 • Cancellation fee or actual research fee (whichever is greater) $60.00 $60.00 Industrial/Commercial (includes motels, rest homes and factory farming): • Standard $380.00 base fee $380.00 base fee • Urgent $530.00 base fee $530.00 base fee • LIM charge exceeding base fee per hour cost $120.00 per hour $120.00 per hour • Cancellation fee or actual research fee (whichever is greater) $60.00 $60.00 Map print outs Standard A4 $6.00 $6.00 Standard A3 $12.00 $12.00 Non standard Price on application Price on application Home Heating Scheme Voluntary targeted rate $200.00 $200.00

3 SCHEDULE OF FEES AND CHARGES 2020/21

37 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Govett-Brewster Art Gallery/Len Lye Centre

2019/20 2020/21 Entry fee for visitors from outside New Plymouth District - over 16 years $15.00 less applicable $15.00 less applicable concessions concessions Entry fee for visitors from outside New Plymouth District - senior citizen $10.00 less applicable $10.00 less applicable concessions concessions MUSEUM SERVICES Touring exhibition fees Varies according to Varies according to number of venues and number of venues and exhibitions exhibitions Director talk (starting from) $200.00 per hour $205.00 Curator talk (starting from) $180.00 per hour $185.00 Museum tour (starting from) Price on application Price on application Technical staff costs per staff member $60.00 per hour $61.00 Public programmes Monica Brewster Evening - entrance fee (full price) $16.00 $16.00 Monica Brewster Evening - entrance fee (Friends of the Gallery) $15.00 $15.00 9-12 year old programmes (per child per term) $61.00 $62.00 Cinema screenings - weekday $12.00 $12.00 Cinema screenings - evening and weekend $15.00 $15.00 Image reproductions (not including delivery) - for institutional use Books, periodicals, internet $70.00 per image $72.00 per image Orders of three to ﬁ ve images $55.00 per image $56.00 per image Orders of six or more images $50.00 per image $51.00 per image Greeting cards, postcards, tea towels, calendars etc $165.00 $169.00 Book covers $330.00 $337.00 Public display/decoration $95.00 $97.00 Advertising/publicity $330.00 $337.00

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38 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Govett-Brewster Art Gallery/Len Lye Centre

2019/20 2020/21 Image reproductions (not including delivery) - for commercial use Commercial fi lming Price on application Price on application Television programmes, commercial fi lms (NZ) $330.00 $337.00 Television programmes, commercial fi lms (World) $650.00 $664.00 Television commercials $650.00 $664.00 Filming time $120.00 per hour $123.00 per hour VENUE HIRE Rebates will apply for community organisations (20% for charitable trusts and non-profi t organisations). Charges for staff, security, cleaning, equipment hire and catering are additional costs and will be charged accordingly. Charges stated below are for room only. Govett-Brewster Art Gallery - evening Gallery 1 $500.00 $510.00 Gallery 2 $500.00 $510.00 Gallery 3 $500.00 $510.00 Gallery 4 $500.00 $510.00 Two adjoining galleries $900.00 $920.00 Galleries 1, 2, 3 and 4 $1,500.00 $1,530.00 Len Lye Centre - evening Todd Energy Foyer $600.00 $610.00 Gallery 5 $1,500.00 $1,530.00 Gallery 6 $1,500.00 $1,530.00 Cinema Cinema - half day $300.00 $310.00 Cinema - full day $500.00 $510.00 Cinema - evening $500.00 $510.00 Grand piano $200.00 per use $210.00 per use Education studios (1 and 2 individual): • Half day $200.00 $210.00 • Full day $400.00 $410.00 • Evening $400.00 $410.00

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39 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Govett-Brewster Art Gallery/Len Lye Centre

2019/20 2020/21 Education studios (1 and 2 combined): • Half day $300.00 $310.00 • Full day $600.00 $610.00 • Evening $600.00 $610.00 Entire facility Price on application Price on application Special event with Director Price on application Price on application Special tour with Director Price on application Price on application Venue hire booking bond Minimum $200 or 20% Minimum $200 or 20% of the total venue hire of the total venue hire value value

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40 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Puke Ariki and Community Libraries

2019/20 2020/21 Exhibitions Exhibition admission Free admission to Free admission to the community. Other the community. Other charges may be set by charges may be set by the Manager Puke Ariki the Manager Puke Ariki Education programmes Puke Ariki education programmes, including Walk in the Footsteps (Taranaki schools) Free Free Puke Ariki education programmes, including Walk in the Footsteps (non-Taranaki schools) $5.00 per student $5.00 per student Guided tours Guided tour fees of museum galleries Price on application Price on application New Plymouth Guided Historical Walk hosted by North Wing volunteers $15.00 per person $15.00 per person (excluding printed (excluding printed booklet) booklet)

$25.00 per person $25.00 per person (including printed (including printed booklet) booklet) Specialist tour or talk with curator Price on application Price on application Specialist tour or talk with manager Price on application Price on application Rental charges and reservations Best seller collection $6.00 per fortnight $6.00 per fortnight New DVDs $5.00 per week $5.00 per week All other DVDs $2.00 per week $2.00 per week Reservations $1.50 $1.50 Overdue charges (plus debt collection fees) Adult - books and magazines (excludes best sellers) $0.50 per day $0.50 per day Adult - best sellers and DVDs $1.50 per day $1.50 per day Adult - maximum charge $16.50 per item $16.50 per item Young people - books and magazines (excludes best sellers) $0.30 per day Young people - DVDs $1.00 per day Young people - maximum charge $16.00 per item

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41 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Puke Ariki and Community Libraries

2019/20 2020/21 Lost book charges Charges based on Charges based on replacement value replacement value Interloans All items loaned from other institutions Actual costs as charged Actual costs as charged per reciprocal libraries per reciprocal libraries Urgent document supply charge Actual and reasonable Actual and reasonable (includes courier and (includes courier and other associated costs) other associated costs) Library cards and bags Replacement library cards $5.00 Visitor membership cards $20.00 per 3 months $20.00 per 3 months Library bags $7.00 $7.00 Withdrawn books Fiction $1.00 $1.00 Non ﬁ ction $2.00 $2.00 Paperback ﬁ ction/magazines $0.50 $0.50 Photocopying (per page - self service) A4 black and white $0.20 $0.20 A3 black and white $0.50 $0.50 A4 colour $1.00 $1.00 A3 colour $2.00 $2.00 Information/research First 15 minutes free then per 15 minutes $21.00 $21.50 Plus database charges if applicable As incurred As incurred

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42 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Puke Ariki and Community Libraries

2019/20 2020/21 Heritage collection Digital image on CD (printing) - standard 300ppi A4 tif black and white or colour image $26.00 per image (fi rst $26.50 per image (fi rst fi ve images), $13.00 per fi ve images), $13.00 per image for every image image for every image after that (bulk discount after that (bulk discount applies to images applies to images requested within a single requested within a single order) order) Manuscript and contract photography Price on application Price on application i-SITE New Plymouth Visitor Centre bookings, commission and service fees Toll calls within New Zealand $2.00 per call $2.00 per call Faxes within New Zealand (fi rst page) $2.00 $2.00 Faxes within New Zealand (additional pages) $1.00 per page $1.00 per page Faxes worldwide (fi rst page) $5.00 $5.00 Faxes worldwide (additional pages) $2.00 per page $2.00 per page Received faxes $1.00 per page $1.00 per page Commission for bookings of local tourism attractions and accommodation (per booking) 10% of charge 10% of charge exclusive of other third party commissions Origin Air booking fee $10.00 $10.00 Advertising One year $750.00 $765.00 Six months $430.00 $440.00 Three months $220.00 $225.00 One-off fee for promoting events on the advertising screens Negotiable based Negotiable based on number of on number of advertisements and advertisements and duration duration Administration/slide change fee $10.00 per slide $10.00 per slide

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43 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

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2019/20 2020/21 FUNCTIONS - VENUE HIRE (charges for security, cleaning and equipment hire are included in the fee) Puke Ariki foyer This is hireage of the foyer and is only available outside of opening hours. The venue is unique to the region and is hired for premium events. Consequently it is charged on a rate comparable with event venues such as TSB Showplace. Includes access to galleries: 6pm to midnight $1,500.00 $1,500.00 Noel and Melva Yarrow Education Room Hire is only available during Puke Ariki opening hours. Cleaning costs are additional if food is supplied. Full day $170.00 $170.00 Half day $90.00 $90.00 Per hour $30.00 $30.00 Functions - costs Function costs include function services provided by Puke Ariki - security, front of house staff and cleaning. These costs will be on-charged to the hirer. Additional resource charges Price on application Price on application

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44 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Parks and Open Spaces

2019/20 2020/21 SPORTS PARKS AND PARKS Sports parks Rugby union, rugby league, hockey, cricket, association football senior (per fi eld) $570.00 $583.00 Association football (junior fi eld) $412.00 $421.00 Cricket (junior fi eld) $265.00 $271.00 Touch rugby (per fi eld) $296.00 $303.00 Softball (per diamond) $296.00 $303.00 Tennis or netball (per court) $211.00 $216.00 Athletics (Inglewood) $571.00 $584.00 Athletics (junior fi eld) $143.00 $146.00 Amenities fees (per season) $333.00 $340.00 Amenities fees (per game/event) $80.00 $82.00 Pukekura Park Cricket use Negotiated fee Negotiated fee Winter use (plus cost of staff, if required, per game) $232.00 $237.00 Amenities fee (per game) $80.00 $82.00 Line marking, if required At cost At cost Guided tours of Pukekura Park By commercial By commercial arrangement arrangement Commercial use Application fee (non refundable) $143.00 $146.00 Commercial agreements First year of operation or For the fi rst year of a term of one year or less multiple term agreement $3,045 per annum or for an agreement with (fl at paid monthly a term of one year or via direct credit) less: $3,112 per annum (minimum licence fee) paid in the manner specifi ed by the agreement

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45 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Parks and Open Spaces

2019/20 2020/21 All other commercial use agreements Commercial agreements: second and subsequent years: 4% of gross The minimum licence • Non powered sites annual turnover fee or 4% of gross annual sales (plus GST), whichever is the greater amount • Powered sites 4.5% of gross The minimum licence annual turnover fee or 4.5% of gross annual sales (plus GST), whichever is the greater amount Markets Site rental - non power (up to two days per week) $37.00 per week $38.00 per week Site rental - power (up to two days per week) $42.00 per week $43.00 per week Events The Council reserves the right to charge a bond and seek actual costs for power and services if the event is likely to involve signiﬁ cant use of power. Commercial events Case by case according Case by case according to scale of activity to scale of activity Standard events (based on one hour of staff time plus venue hire $55.00) $133.00 $136.00 Community events No Charge No Charge Miscellaneous Club cricket wicket preparation (plus cost of materials) Contractor costs Contractor costs on- on-charged charged Privileged access $73.00 $75.00 Annual concessional lease rental fee (or the current rental, whichever is higher) - cost of $1.00 $1.00 lease preparation to be met by lessee

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2019/20 2020/21 CEMETERIES AND CREMATORIUM Burial plot purchase Adult $3,623.00 $3,703.00 Child (under 14) $1,817.00 $1,857.00 Returned Serviceperson (in cemeteries where Returned Services sections are provided) No charge No charge Cremation plot purchase Plot $1,165.00 $1,191.00 Returned Serviceperson (in cemeteries where Returned Services sections are provided) No charge No charge Interment fees (includes a contribution to the maintenance of cemeteries) Adult/Returned Serviceperson $1,948.00 $1,991.00 Stillborn $488.00 $499.00 Child (under 14) $972.00 $993.00 Disinterment fee $3,825.00 $3,909.00 Public holiday/weekend surcharge $699.00 $714.00 Ash interment fees (includes a contribution to the maintenance of cemeteries) Ashes $488.00 $499.00 Returned Serviceperson $488.00 $499.00 Disinterment $488.00 $499.00 Cremation fees Adult $776.00 $793.00 Stillborn $182.00 $186.00 Child (under 14) $362.00 $370.00 Medical certiﬁ cate No charge No charge Garden of Remembrance fee for non-Taranaki Crematorium cremations $488.00 $499.00 Chapel public usage Commital only $43.00 $44.00 Full service $285.00 $291.00

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2019/20 2020/21 Other fees Transfer/disposal of plot $102.00 $104.00 Record extract fees First 15 minutes free, First 15 minutes free, then $31.00 per then $32.00 per 15 minutes thereafter 15 minutes thereafter Reimbursement for unused plots is calculated at the rate originally paid for the plot at the date of purchase.

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2019/20 2020/21 EVENT VENUES The rates quoted in this section relate to base hire rates only. Any additional costs incurred as part of venue hire requirements will be charged as and when they occur. TSB SHOWPLACE A 40 per cent rebate will apply to the fi xed rate for ‘not for profi t’ community group bookings that meet the community booking policy criteria. TSB Theatre Performance day - fi rst/single performance (includes eight hours of technical manager $3,274.05 $3,496.36 and six hours of duty manager). Venue hire is the advertised rate or 10% of gross sales whichever is the highest. Second performance - same day (includes six hours of technical manager and four hours of $1,604.25 $1,754.90 duty manager) Rehearsal and pack in/out days (staff, energy and cleaning additional) $1,055.70 $1,078.70 Theatre Royal Full rental (includes four hours of technical manager and six hours of duty manager) $1,787.10 $1,909.00 Second performance - same day (includes two hours of technical manager and four hours of $1,166.10 $1,260.40 duty manager) Rehearsal and pack in/out days (staff, energy and cleaning additional) $879.75 $899.30 Alexandra Room Full day (staff additional) $654.53 $669.30 Lounges - booking requirements vary Prices are quoted per Prices are quoted per individual booking individual booking requirements requirements TSB Bowl of Brooklands Full day - concert/public event hire By negotiation (varies By negotiation (varies due to event) due to event) Rehearsal and pack in/out days By negotiation (varies By negotiation (varies due to event) due to event) Function on stage $1,000.00 $1,029.25 Stage only - per hour hire (minimum two hours - conditions apply) $125.00 includes toilets $132.25 includes toilets

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2019/20 2020/21 TSB STADIUM A 40 per cent rebate will apply to the fi xed rate for ‘not for profi t’ community group bookings that meet the community booking policy criteria. A 60 per cent rebate will apply to the fi xed rate for ‘school’ bookings that meet the venue school hire policy and for ‘not for profi t’ 65 plus age community group bookings that meet the community booking policy criteria.

Expos/trade shows/sales (includes duty manager, vinyl ﬂ oor covers, power and cleaning) Commercial: • Entire stadium - per event day (12 hours) - ﬁ rst day event $4,600.00 $4,715.00

• Entire stadium - per event day (12 hours) - subsequent event day $2,875.00 $2,938.25

• Entire stadium - per pack in/out day (12 hours) $1,855.00 (hourly rate $1,897.50 (hourly rate can be negotiated if can be negotiated if required) required) Sport/community use (includes duty manager, power and cleaning) International, national, regional sport: • Entire stadium - per event day (12 hours) $2,277.00 $2,277.00

• Entire stadium (per hour) $212.75 per hour $212.75 per hour

• Per court - available business hours only $85.10 per hour $85.10 per hour

Concerts and entertainment showcases Entire stadium - per event day No set fees - by No set fees - by negotiation with hirers negotiation with hirers Entire stadium - per pack in/out day No set fees - by No set fees - by negotiation with hirers negotiation with hirers Conferences/dinners (includes duty manager, vinyl ﬂ oor covers, power and cleaning) Entire stadium - per event day (12 hours) $3,202.75 $3,277.50 Entire stadium - per pack in/out day (12 hours) $1,855.00 $1,897.50

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2019/20 2020/21 Mezzanine Meeting Room (includes duty manager, power and cleaning) Full day hire (eight hours) $517.50 $529.00 Half day hire (four hours) $287.50 $294.40 Note. Event on costs include functional services provided by the stadium: energy use, security, front of house staff, ushers, ticket sellers, cleaning, waste disposal, duty manager and maintenance crew, chairs, tables and partitions and any other equipment and resource requested by hirers not normally supplied by the TSB Stadium. YARROW STADIUM - Function Facilities All prices include electricity and cleaning. All pricing is exclusive of food and beverages, staffi ng, security, technical requirements. Stadium management may determine that specifi c functions require security. Legends Lounge - space not currently available Southern Room - Presidents Room - space not currently available Concourse - space not currently available Media Room Business day (8am to 5pm) $158.00 $161.00 Suites Suite $260.00 $265.65 Double suite $465.00 $474.95 YARROW STADIUM - Community Sports Hire Any additional costs incurred as part of venue hire requirements will be charged as and when they occur. Training: • Per fi eld per season $570.00 $582.54 • Flood lighting - per fi eld $10.00 per hour $10.20 per hour Match Day: • Facility hire $152.00 $155.25 • Power and gas $51.00 $52.10 • Cleaning Actual cost Actual cost • Front of house staff Actual cost Actual cost • Technical Actual cost Actual cost • Security Actual cost Actual cost • Flood lighting Actual cost Actual cost

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2019/20 2020/21 TODD ENERGY AQUATIC CENTRE AND SWIMMING POOLS All children under eight must be accompanied by a parent/caregiver actively supervising the child. Todd Energy Aquatic Centre - entry fees Adult $5.50 $5.50 Adult - happy hour $4.50 $4.50 Child/senior - happy hour $3.00 $3.00 Child (at school) $4.00 $4.00 Senior citizen (over 60) $4.00 $4.00 SuperGold card holder $2.80 $2.80 Spectator $1.50 $1.50 Caregiver (this includes a parent/caregiver of a child under eight plus the child or a parent/ $4.00 $4.00 caregiver of a disabled person plus the disabled person) Preschooler Free with paying adult Free with paying adult Fitness Centre entry (gym) - casual $15.00 $15.00 Sauna and steam room $4.00 plus entry $4.00 plus entry Hydroslide all day pass (unlimited rides) $4.00 plus entry $4.00 plus entry Group booking 10 people or more: • Child swim only $3.60 $3.60 • Child swim and hydroslide $6.50 $6.50 • Adult swim only $5.00 $5.00 • Adult swim and hydroslide $8.00 $8.00 School group booking 10 people or more: • Child structured activities, learn to swim etc $3.20 $3.20 • Child fun swim $3.60 $3.60 Pool staff hire - normal operating hours $25.00 plus entry $25.00 plus entry Pool staff hire - after operating hours $40.00 plus entry $40.00 plus entry Locker per two hours $2.00 $2.00 Tog/towel/rash top hire (plus security deposit of car keys or watch) $5.00 $5.00

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2019/20 2020/21 Todd Energy Aquatic Centre - concession cards Adult - swim x 50 $220.00 $220.00 Adult - swim x 25 $115.00 $115.00 Adult - swim x 11 $55.00 $55.00 SuperGold card holder - swim x 11 $27.50 $27.50 Child/senior - swim x 50 $160.00 $160.00 Child/senior - swim x 25 $85.00 $85.00 Child/senior - swim x 11 $40.00 $40.00 Adult - swim/sauna x 50 $300.00 $300.00 Adult - swim/sauna x 11 $85.00 $85.00 Adult - gym/swim/sauna/steam x 50 $357.00 $357.00 Adult - gym/swim/sauna/steam x 25 $205.00 $205.00 Adult - gym/swim/sauna/steam x 11 $100.00 $100.00 Student (high school student aged 14 or above) - gym/swim/sauna/steam x 50 $297.00 $297.00 Student (high school student aged 14 or above) - gym/swim/sauna/steam x 25 $167.00 $167.00 Student (high school student aged 14 or above) - gym/swim/sauna/steam x 11 $83.00 $83.00 Senior citizen - swim/sauna x 11 $80.00 $80.00 50s forward - gym/aqua x 11 $55.00 $55.00 Child/senior - aquarobics x 11 $65.00 $65.00 Adult - aquarobics x 11 $75.00 $75.00 Adult - happy hour x 11 $45.00 $45.00 Todd Energy Aquatic Centre - gym/swim membership 12 months $595.00 $595.00 Six months $365.00 $365.00 One month $90.00 $90.00 Direct debit $55.00 per month $55.00 per month Fitness consultation $50.00 $50.00 Fitness professional tuition - one hour $50.00 $50.00 Aqua programme $20.00 $20.00

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53 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

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2019/20 2020/21 Todd Energy Aquatic Centre - learn to swim lessons (includes entry) Adult x 10 $110.00 $110.00 Child x 10 $100.00 $100.00 Water baby x 10 $100.00 $100.00 Toddler x 10 $100.00 $100.00 One on one lesson (half hour) $35.00 $35.00 Todd Energy Aquatic Centre - Aquarobics and 50s Forward programmes (includes entry) Senior citizen $6.50 $6.50 Adult $7.50 $7.50 Child $6.50 $6.50 50s forward $5.50 $5.50 Pre and post natal class $7.00 $7.00 Todd Energy Aquatic Centre - childminding One child $4.00 per hour $4.00 per hour Two children $5.00 per hour $5.00 per hour Additional child $2.00 per hour $2.00 per hour Todd Energy Aquatic Centre - additional charges Barclay Room hire (peak) $25.00 per hour $25.00 per hour Barclay Room hire (off peak) $20.00 per hour $20.00 per hour Lane hire: • 50m lane $20.00 per hour $20.00 per hour • 25m lane $15.00 per hour $15.00 per hour BBQ hire $20.00 per hour $20.00 per hour

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54 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Venues and Events

2019/20 2020/21 Inglewood/Waitara/Okato pools - entry fees Adult $3.00 $3.00 SuperGold card holder $2.00 $2.00 Child $2.00 $2.00 Adult with child up to age eight $2.00 $2.00 Spectator $1.00 $1.00 School group booking 10 people or more: • Child - structured activities, learn to swim etc Free Free • Child - fun swim $1.80 $1.80 Pool staff hire - normal operating hours $25.00 per hour $25.00 per hour Pool staff hire - after operating hours $40.00 per hour $40.00 per hour Inglewood/Waitara/Okato pools - concession cards Adult - swim x 11 $30.00 $30.00 Child - swim x 11 $20.00 $20.00 SuperGold card holder - swim x 11 $20.00 $20.00 Adult season pass $115.00 $115.00 Child season pass $60.00 $60.00

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55 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

Regulatory Services 3 Subdivision Consents and Associated Processes

Charge out rates There are two resource consent processing group charge out rates: 1. The administration charge out rate applies to front of house carrying out application/documentation acceptance and support services functions including record keeping and other incidental administrative tasks. 2. The technical charge out rate applies to all inputs by environmental planners (including team leaders and managers), technical ofﬁ cers and monitoring ofﬁ cers. The hourly charge out rates include the use of vehicles, phone calls, internet charges, use of equipment, stationery, incidental business support and incidental photocopying.

Other charges 1. External inputs. These are Council technical inputs external to the Resource Consents Team staff and contractors. These include policy advisors, development engineers, roading engineers, secretariat and Councillor hearing related costs. 2. Specialist inputs. These are inputs of skills and expertise external to the Council needed to address application issues such as legal, archaeological, iwi consultation, hazard assessment, trafﬁ c engineering, arboreal, landscape assessment, specialised resource management advice and the use of hearings commissioners. Contractors fulﬁ lling the roles normally handled by the Resource Consents Team are not specialist inputs.

Fee types There are three fee types: 1. Fixed fee. This fee covers all costs for a process, product or aspect of an application. The amount is fi xed – no additional costs will be charged by the Council in regard to the application up to the stage the document or consent is issued. 2. Set base fee. This is an all inclusive fee covering the administration and technical processing work by the Resource Consents Team which covers receiving, processing and issuing the document or consent. Additional charges will apply for external and specialist inputs if required. 3. Base fee. The base fee is non-refundable except in accordance with the refund criteria. This fee is set at a level intended to cover a straight-forward application with no external inputs or other case specifi c costs. This fee will cover the receipt and issue of the application and initial monitoring together with up to a specifi ed number of hours of resource consents processing group technical inputs that typically remain after these costs are deducted. Applications requiring external or specialist inputs will reduce the number of processing hours from that stated. In some instances the base fee will be exceeded. Matters that could cause the base fee to be exceeded include external or specialist inputs, pre hearing or other meetings, signifi cant mail outs or photocopying, amendments or additional information or application complexity. Invoices will be sent out where fees paid are exceeded. Payment of fees • Application fees are to be paid at the time of lodgement unless alternative payment arrangements have been formally approved. • A reduced application fee may be considered by the Planning Lead where unusual circumstances or the characteristics of the application would make it inappropriate to charge the normal fee. • Additional fees will be required to be paid before the continuation of processing where an application belongs within a higher fee category. • Where an application falls within more than one fee category, the higher fee category will apply. • Initial monitoring fees (if applicable) are due for payment at the time of consent issue. These normally will be deducted from the application fee.

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• Processing costs exceeding the fee paid will be invoiced. Invoicing may be periodic or at the completion of processing. • Non-payment of fees or invoiced additional processing costs will result in processing or consent issue being suspended unless alternative payment arrangements have been formally agreed.

Refunds Where applications are withdrawn a refund will be considered. Refunds will exclude all charges incurred up to the date of withdrawal of application.

2019/20 2020/21 Consent processing - non-notiﬁ ed Minor boundary adjustment $510.00 set base fee $521.00 set base fee (including 2.5 hours (including 2.5 hours technical processing) technical processing) Cross lease amendment $500.00 base fee $511.00 base fee (includes up to 2.5 hours (includes up to 2.5 hours technical processing) technical processing) Other non-notiﬁ ed subdivision consents:

Controlled. A controlled subdivision consent refers to those resource consents for subdivision $1,275.00 base fee $1,303.00 base fee that are a controlled activity under the District Plan.

Discretionary. A discretionary consent refers to those resource consents for subdivision $1,785.00 base fee $1,824.00 base fee that are a discretionary activity under the District Plan. This will include all discretionary subdivision triggered by overlay rules and all discretionary subdivision under that category of “subdivision of land” parameter within each environment area.

Non-complying. Non-complying consent refers to those resource consents for subdivision $2,200.00 base fee $2,245.00 base fee that are a non-complying activity under the District Plan.

Combined land use and subdivision. This category refers to resource consents for a $2,040.00 base fee $2,085.00 base fee comprehensive development where the land use (for up two rules only) and subdivision are an integrated package. Consent processing - limited notifi cation Limited notifi cation subdivision consents $6,301.00 base fee $6,440.00 base fee Consent processing - public notifi cation Publicly notifi ed subdivision consents $8,670.00 base fee $8,861.00 base fee

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57 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

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2019/20 2020/21 Other consent related processes Extension of time (s125 Resource Management Act 1991 (RMA)) $918.00 base fee $938.00 base fee Change or cancellation of conditions (s127 RMA) $918.00 base fee $938.00 base fee Review of conditions (s128 RMA) $918.00 base fee $940.00 base fee Approval (s226 RMA) $728.00 set base $745.00 base fee Building line restriction cancellation (s327A Local Government Act 1974 (LGA 1974)) $728.00 set base $745.00 base fee Right-of-way (s348 LGA 1974) approval $714.00 set base $730.00 base fee Pre-application process Development enquiries or meetings and related work $183.60 per hour $187.00 per hour (no charge for (no charge for fi rst 30 minutes) fi rst 30 minutes) Post approval processes Cancellation/variation of a consent notice (s221 RMA), cancellation/variation of $1,377.00 base fee $1,407.00 base fee amalgamation condition (s240 RMA), cancellation/variation of resource consent (s138 RMA) (includes up to 6.5 hours (includes up to 6.5 hours technical processing) technical processing) Plan approval s223 RMA certifi cates:

• Up to eight lots $281.50 fi xed fee $288.00 fi xed fee • Greater than eight lots $418.00 fi xed fee $427.00 fi xed fee Records system fee - payable with request for s223 RMA approval:

• Subdivision with two to eight lots (per lot) $28.00 fi xed fee per lot $29.00 fi xed fee per lot • Subdivision with greater than eight lots (per lot) $25.00 fi xed fee per lot $26.00 fi xed fee per lot Engineering plan approvals:

• Major engineering works/consent for drainage works $1,530.00 base fee $1,564.00 base fee • Minor engineering works and rights-of-way $510.00 base fee $520.00 base fee Road naming (roads and rights-of-way) $204.00 ﬁ xed fee $208.00 ﬁ xed fee Inspection of engineering infrastructure works and monitoring associated with subdivision At cost At cost consent

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2019/20 2020/21 Completion of conditions certiﬁ cate (s224(c) RMA):

• No engineering conditions $246.00 fi xed fee $251.00 fi xed fee • Engineering plan - right-of-way for up to six lots $327.00 base fee (includes up to 1.5 hours technical processing) • Engineering conditions included, servicing allotments, but not vesting infrastructure $419.00 base fee $428.00 base fee (includes up to 2 hours (includes up to 2 hours technical processing) technical processing) • Engineering conditions where land/work vesting in Council on deposit of plan and inspections have been carried out under NZS4404:2004 S.1.5.5 $1,445.00 base fee $1,477.00 base fee (includes up to 7 hours (includes up to 7 hours technical processing) technical processing) All other certifi cates (s221, S222, S224(f), s230, s232, s238, s240, s241, s243 RMA; $278.00 fi xed fee $284.00 fi xed fee s32(2)(a) Unit Titles Act 2010; s348 LGA 1974) Cancellation/variation of all other certifi cates (s234, s240, s241, s243 RMA) $278.00 fi xed fee $284.00 fi xed fee Objection to conditions (s357 RMA) - administration fee $544.00 base fee $556.00 fi xed fee Bond:

• Preparation through to release or cancellation $508.00 fi xed fee $519.00 fi xed fee • Legal/engineering inputs At cost At cost Charges for advice or information Requests for advice or information (excludes requests under Offi cial Information and At cost At cost Meetings Act where Council policy applies). Charges will normally apply after the fi rst half hour of work on any topic Charges for other inputs External inputs - these are Council inputs external to the Resource Consents Team At cost At cost Use of specialist or external resources for facilitation, mediation, hearings, consultation, legal Actual cost plus 10% Actual cost plus 10% advice or referral, specialised or expert advice, or peer review for consents or monitoring processes

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2019/20 2020/21 Processing group hourly rates Development Engineer $180.00 per hour $184.00 per hour Administrative fee - includes front of house and support services $139.00 per hour $142.00 per hour Technical charge - includes environmental planners, technical offi cers and monitoring $184.00 per hour $188.00 per hour offi cers Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan 2018-2028) Development contributions are collected to ensure that infrastructure and community facilities support the needs of the growing community and that the costs of new development are shared by developers rather than being funded entirely by ratepayers. Development contributions are required if a development: 1. Increases demand on stormwater, wastewater, water or road assets, or increases the demand for community facilities; and 2. Is a new residential, commercial, retail or industrial development. Development contributions are payable before issuing a s224(c) (RMA) certifi cate.

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• Processing costs exceeding the fee paid will be invoiced. Invoicing may be periodic or at the completion of processing. • Non-payment of fees or invoiced additional processing costs will result in processing or consent issue/private plan change processing being suspended unless alternative payment arrangements have been formally agreed.

Refunds Where applications are withdrawn a refund will be considered. Refunds will exclude all charges incurred up to the date of withdrawal of application.

2019/20 2020/21 Airport fl ight path Erection of structures and planting of trees (OL1, 2, 3, 4 New Plymouth District Plan) within $1,153.00 set base $1,178.00 set base the airport designation only (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Signifi cant Natural Areas (SNA’s) Erection of fences or other minor works within the dripline of an SNA which requires some No set base fee for No set base fee for removal of the bush non-notifi ed applications, non-notifi ed applications, additional charges additional charges will apply for external will apply for external and specialist inputs if and specialist inputs if required required Trimming/fencing of the boundary line (application to establish and fence an SNA boundary No set base fee for No set base fee for line) non-notifi ed applications, non-notifi ed applications, additional charges additional charges will apply for external will apply for external and specialist inputs if and specialist inputs if required required Indigenous vegetation disturbance within an SNA (OL60 New Plymouth District Plan) No set base fee for No set base fee for non-notifi ed applications, non-notifi ed applications, additional charges additional charges will apply for external will apply for external and specialist inputs if and specialist inputs if required required

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2019/20 2020/21 Category A1Heritage Buildings Alterations and additions to heritage buildings and items (OL36 New Plymouth District Plan) $1,153.00 base fee. $1,178.00 base fee. A decision to reimburse A decision to reimburse resource consent resource consent fees can be made at fees can be made at the discretion of the the discretion of the Council. Eligibility and Council. Eligibility and assessment criteria assessment criteria apply. apply. Notable Trees Work to or within the dripline of a notable tree (OL43-49; OS4, 50, 51,61 New Plymouth $1,153.00 base fee $1,178.00 base fee District Plan) (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Removal or destruction of a notable tree (OL50, OS62 New Plymouth District Plan) $1,153.00 base fee $1,178.00 base fee (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Waahi Taonga/Sites of Signifi cance to Mäori Archaeological Sites or Sites and Areas of Signifi cance to Mäori Erection of fences and other structures and earthworks $612.00 base fee for $625.50 base fee for non-notifi ed applications, non-notifi ed applications, additional charges additional charges will apply for external will apply for external and specialist inputs if and specialist inputs if required required Relocation of buildings From within the district (Res19, Rur33, Bus23, OS19 New Plymouth District Plan) $1,153.00 base fee $1,178.00 base fee (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) From outside the district (Res19, Rur33, Bus23, OS19 New Plymouth District Plan) $1,285.00 base fee $1,313.00 base fee (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Temporary events Operation of a temporary event in accordance with the controlled temporary event provisions $324.00 $331.00 Temporary event bonds (if required) $70.00 $71.50 Deemed permitted activities (boundary/marginal/temporary activity) $408.00 set fee $417.00 set fee

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2019/20 2020/21 Controlled activity Single rule $960.00 base fee $981.00 base fee (includes up to 4 hours (includes up to 4 hours technical processing) technical processing) Controlled or restricted discretionary activity Up to two rules not met $1,256.00 base fee $1,284.00 base fee (includes up to 5.5 hours (includes up to 5.5 hours technical processing) technical processing) Three to fi ve rules not met $1,795.00 base fee $1,834.00 base fee (includes up to 8.5 hours (includes up to 8.5 hours technical processing) technical processing) More than fi ve rules not met $3,329.00 base fee $3,402.00 base fee (includes up to 16 hours (includes up to 16 hours technical processing) technical processing) Land use consents Limited notifi cation $6,426.00 base fee $6,567.00 base fee (includes up to 32 hours (includes up to 32 hours technical processing) technical processing) Publicly notifi ed $9,690.00 base fee $9,903.00 base fee (includes up to 32 hours (includes up to 32 hours technical processing) technical processing) Pre-application process Development enquiries or meetings and related work $183.60 per hour $188.00 per hour (no charge for (no charge for fi rst 30 minutes) fi rst 30 minutes) Further RMA processes Extensions of consent lapse period, change or cancellation of conditions $918.00 base fee $938.00 base fee Review of conditions (s128) $357.00 actual cost $365.00 actual cost Surrender a resource consent (s138) $357.00 fi xed fee $365.00 fi xed fee Objections to conditions (s357) $544.00 base fee $556.00 base fee

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64 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

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2019/20 2020/21 Monitoring and compliance (excluding deemed permitted activity consents) File keeping, communications, meetings, research, site visit time $183.00 per hour at cost $187.00 per hour at cost Specialist inputs Actual cost plus 10% Actual cost plus 10% Monitoring programme fee (to be paid at time of application lodgement) Controlled activities including those with no application fee $85.00 base fee $87.00 base fee Restricted Discretionary and Discretionary activities including those with no application fee $177.00 base fee $181.00 base fee and designations Certifi cates Certifi cate of Compliance $1,153.00 base fee $1,178.00 base fee (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Existing use certifi cates $1,153.00 base fee $1,178.00 base fee (includes up to 5 hours (includes up to 5 hours technical processing) technical processing) Sale of liquor - new or reapproval with changes $427.00 fi xed fee $436.00 fi xed fee Sale of liquor - reapproval with no changes $214.00 fi xed fee $219.00 fi xed fee Overseas Investment Certifi cate $535.50 fi xed fee $547.00 fi xed fee Designations Notice of requirement for a new designation (s168 or s168(a)) $6,303.00 $6,442.00 Alteration of a designation (other than a notice under s181(3)) $6,303.00 $6,442.00 Notice of requirement for an alteration under s181(3) $1,146.00 base fee $1,171.00 base fee Notice to withdraw requirement under s168(4) $510.00 fi xed fee $521.00 fi xed fee Notice to remove a designation $510.00 fi xed fee $521.00 fi xed fee Application for an outline plan $1,231.00 base fee $1,258.00 base fee Waiver for an outline plan $510.00 fi xed fee $521.00 fi xed fee Heritage order Process review indicates that dependent upon issues, the stance of submitters and process $7,956.00 base fee $8,131.00 base fee costs can range from $7,200.00 to greater than $18,500.00. Actual costs are very diffi cult to (includes up to 30 hours (includes up to 30 hours predict. There will usually be additional invoiced costs technical processing) technical processing)

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2019/20 2020/21 Plan changes Process review indicates that the cost of most plan changes is signifi cant. The deposit (base $20,167.00 base fee $20,611.00 base fee fee) set is at a minimal level and there will usually be additional invoiced costs (includes up to 30 hours (includes up to 30 hours technical processing) technical processing) Charges for information requests Request for information or research (excludes requests under Offi cial Information and At cost At cost Meetings Act where Council policy applies) Charges for other inputs External inputs - these are the Council inputs external to the Resource Consents Team At cost At cost Specialist inputs - these are inputs external to the Council such as a facilitator, mediator, Actual cost plus 10% Actual cost plus 10% commissioner, legal, technical advice on matters such as hazardous substances, noise and landscapes Inspection of building to be relocated outside the district $260.00 $266.00 Pre-application fee, including request for bond reconciliation $260.00 $266.00 Processing team hourly rates Development engineer $180.00 per hour $184.00 per hour Administration - includes front of house and support services $139.00 per hour $142.00 per hour Technical - includes environmental planners, technical offi cers and monitoring offi cers $184.00 per hour $188.00 per hour Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan 2018-2028) Development contributions are collected to ensure that infrastructure and community facilities support the needs of the growing community and that the costs of new development are shared by developers rather than being funded entirely by ratepayers. Development contributions are required if a development: 1. Increases demand on stormwater, wastewater, water or road assets, or increases the demand for community facilities; and 2. Is a new residential, commercial, retail or industrial development. These are to be paid prior to the commencement of the consented activity or within 180 days of consent being granted whichever comes fi rst.

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66 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

Regulatory Services 3 Building Consents and Associated Processes

Fee types There are two fee types: 1. Fixed fee. This fee covers projects where the costs are easily identifi ed before application, or where an average rate is appropriate. The amount is fi xed. No additional costs will be charged by the Council in regard to the fee quoted. 2. Base fee. The base fee is based on the anticipated costs for the project and is non-refundable.. In some cases actual costs of a project may exceed the estimated minimum fee, due to external or specialist inputs, amendments, additional information submitted, application complexity, inspection complexity or additional inspections undertaken. At the end of a project, if the actual costs have signifi cantly exceeded the minimum fee, an invoice for the additional costs will be sent and are required to be paid prior to issue of a code compliance certifi cate.

Cancellations When an application is withdrawn before the consent is issued and fees are outstanding, an invoice for the work completed to date will be sent to the fee payer. If an application is withdrawn after the consent is issued, a refund will be sent to the payer for monies not used by the activities to date.

Payment of fees The total fee and levies applicable will be asked for when you submit your application. We would appreciate that this is paid when applications are lodged, however if the applicant is not responsible for the cost an invoice can be sent to the owner when the consent is ready to be issued and must be paid in full when the consent is picked up. Extra inspections or re-inspection will be involved at the end of the project and are required to be paid prior to the issue of a code compliance certifi cate. • A reduced application fee may be set by the Manager Building (Building Lead) where unusual circumstances or the characteristics of the application would make it inappropriate to charge the normal fi xed or base fee. • Where an application belongs within a higher fee category, additional fees will be required to be paid before the continuation of processing. This will apply when work is undervalued. The estimated value of the fi nished work will be used. • Where an application falls within more than one fee category, the higher fee category will apply. • Non-payment of fees or the invoiced additional processing costs will result in processing or inspection being suspended unless alternative payment arrangements have been formally agreed. A typical calculation of the fee you are to pay can be done using this formula: Value of work is $20,000 or under - base fee for category + Accreditation Levy. Value of work is over $20,000 - base fee category + DBH (MBIE) Levy + BRANZ Levy + Accreditation Levy.

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2019/20 2020/21 TABLE 1: Building consent process (building consent and project information memorandum inclusive) Note: Unless otherwise speciﬁ ed, for uses that fall into more than one category, the higher cost category applies. Dwellings - new and additions (includes attached garages and any external buildings used for habitation. It also includes any component that is part of the building at the time of construction, e.g. decks, pergolas.) Note: An addition is building work that results in an increase in the size of the footprint and/or the building envelope. RES1 < $15,000 $723.00 $740.00 RES2 $15,000 < $25,000 $1,146.00 $1,171.00 RES3 $25,000 < $80,000 $1,509.00 $1,542.00 RES4 $80,000 < $130,000 $2,467.00 $2,521.00 RES5 $130,000 < $250,000 $3,288.00 3,360.00 RES6 $250,000+ $4,186.00 $4,278.00 Community, Commercial and Industrial - new and additions (includes all community, commercial and industrial buildings, plus ancillary/ external works $100,000 or greater.) Note: An addition is building work that results in an increase in the size of the footprint and/or the building envelope. COM1 < $15,000 $760.00 $777.00 COM2 $15,000 < $25,000 $1,045.00 $1,068.00 COM3 $25,000 < $80,000 $2,475.00 $2,530.00 COM4 $80,000 < $130,000 $3,240.00 $3,311.00 COM5 $130,000 < $250,000 $5,455.00 $5,575.00 COM6 $250,000+ $6,585.00 $6,730.00 Outbuildings - new and additions (includes non-habitable buildings in all areas, e.g. conservatories, sheds, detached garages, carports, glass/ shade houses, barns etc; minor buildings: sheds up to 15m2 in area, conservatory on existing slab; carports, other conservatories) OUT1 Minor buildings 1 $585.00 $598.00 OUT2 Minor buildings 2, other works < $15,000 $620.00 $634.00 OUT3 $15,000 < $25,000 $900.00 $920.00 OUT4 $25,000+ $1,280.00 $1,308.00 Farm shed exemption $158.00 $162.00 Milking sheds COW1 $1,774.00 $1,813.00 Buildings - alterations (includes plumbing and drainage) ALT0 < $4,000 $575.00 $588.00

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2019/20 2020/21 ALT1 $4,000 < $7,000 $636.00 $650.00 ALT2 $7,000 < $20,000 $1,040.00 $1,063.00 ALT3 $20,000+ $1,177.00 $1,203.00 Buildings - relocation (Relocation refers to the placement of a building onto a new site. Relocation includes placement on new foundations, reinstatement of the original structure and connection to an existing sewer or on-site wastewater treatment system. It does not include any alterations or additions to the original structure. For any such alterations or additions, the relevant additional fee will apply.) MOVE $1,187.00 $1,213.00 Buildings - demolition or removal DEMR Residential or rural $402.00 $411.00 DEMO Other $473.00 $483.00 Note: Detached dwelling, no more than three stories high, removed off-site or being demolished does not require a building consent. The appropriate application forms for disconnecting reticulation services need to be completed and submitted. Ancillary and external work (Ancillary and external works can be joined to, or separate from, a building, are constructed subsequent to or separate from the building and are non-habitable. Note: where an ancillary or external work is constructed as part of the construction of a building, it is incorporated into that consent and costs are assessed accordingly. Ancillary and external works include minor works such as signs, fences and pergolas; other works such as decks, retaining walls and in-ground swimming pools. Note: For ancillary/external works $100,000 or greater, refer to the ‘Community, Commercial and Industrial - New and Additions’ fee category.) ANC1 <$5,000 $585.00 $598.00 ANC2 $5,000 < $15,000 $636.00 $650.00 ANC3 $15,000 < $100,000 $902.00 $922.00 Log ﬁ res FIR1 Inbuilt or with plumbing $449.00 $459.00 FIR2 Freestanding without plumbing $337.00 $344.00 Solar water heating installation SH2 Solar water heater only $337.00 $344.00 Buildings - minor plumbing and drainage Minor plumbing and drainage only (value less than $4,000) $381.00 $389.00 Buildings and structures - temporary (includes marquees, grandstands etc) TEMP $376.00 $384.00 Certiﬁ cate of Acceptance 1.75 x base fee for the 1.75 x base fee for the relevant building consent relevant building consent

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2019/20 2020/21 TABLE 2: Additional fees and charges Levies Building research levy:

• Estimated value of work under $20,000 Nil Nil • Values $20,000 and over $1.00 per $1,000 $1.00 per $1,000 building work building work Department of Building and Housing levy:

• Estimated value of work under $20,000 Nil Nil • Values $20,000 and over $2.01 per $1,000 $2.01 per $1,000 building work building work

• Accreditation levy $1.70 per $1,000 $1.75 per $1,000 building work building work Costs for additional staff time (hourly rates for the Processing Team have been rationalised into a single administrative and single technical hourly rate):

• Development Engineer $204.00 per hour $208.00 per hour • Administration $143.00 per hour $146.00 per hour • Technical $168.00 per hour $172.00 per hour • Building inspection $189.00 per inspection $193.00 per inspection Costs for engineering review or other professional services not available in-house Actual cost plus 10% Actual cost plus 10% Other Natural Hazards (s71 Building Act 2004) $347.00 $355.00 Building over boundary (s75 Building Act 2004) $347.00 $355.00 Application for waiver $138.00 $141.00 Certiﬁ cate for public use $143.00 $146.00 Cancellation of building consent The Council will The Council will determine processing determine processing and administration costs and administration costs and provide a refund and provide a refund for unused monies or for unused monies or invoice for additional invoice for additional costs costs

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Regulatory Services 3 Building Consents and Associated Processes

2019/20 2020/21 Sale of liquor building certifi cate $280.50 $287.00 Extension of building consent $51.00 $52.00 Separate Project Information Memorandum (PIM) application (not applied for with building consent) Dwellings and relocations $305.00 base fee $312.00 base fee Community/commercial/industrial $524.00 base fee $536.00 base fee Outbuildings, milking sheds, alterations, demolition, ancillary and external works $223.00 base fee $228.00 base fee Compliance Schedule and Building Warrant of Fitness New compliance schedule (includes preliminary compliance schedule and building statement $316.00 plus $76.50 $323.00 plus $78.00 of fi tness) per fi xed fee per fi xed fee New building warrant of fi tness $66.00 $67.00 Changes to compliance schedule $245.00 plus $76.50 $250.00 plus $78.00 per feature fi xed fee per feature fi xed fee Feature installation only $250.00 $256.00 Building warrant of fi tness audit (high, medium and low risk) At cost At cost IQP approval Approval $413.00 $422.00 Re-approval $413.00 $422.00 Documents lodged with the Council for record purposes A4 sheet $1.50 $1.55 A3 sheet $3.10 $3.20 A2 sheet $5.90 $6.05 A1 sheet $12.50 $12.80 Inspections Late cancellation of inspection (less than 24 hours) $57.00 $58.00 Change of use (assessment and record of) $148.00 base fee $151.00 base fee Application for exemptions Bulk exemption. A bulk exemption may be applied for where an activity is carried out on a $153.00 $156.00 regular basis in a consistent manner that meets prescribed standards (e.g. specifi c types of marquees used for private functions) One-offs $61.00 $62.00 Unrecorded/unpermitted works registration $61.00 $62.00

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Regulatory Services 3 Building Consents and Associated Processes

2019/20 2020/21 Swimming pool compliance Exemptions $2,030.00 $2,076.00 Re-inspection $99.00 $101.00 Compliance action Compliance action includes but not limited to inspections. At cost At cost Amusement devices Application to operate an amusement device $11.50 $11.50 Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan 2018-2028) Required if a development increases demand on stormwater, water or road assets, or increases demand for community facilities and is a new residential, commercial, retail or industrial development. Development contributions must be paid before the code compliance certiﬁ cate is issued or within 180 days of granting consent, whichever happens ﬁ rst.

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Regulatory Services 3 Enforcement

ANIMAL CONTROL The Dog Control Act 1996 requires all dogs, on reaching the age of three months, to be registered. Newly registered dogs are required to be microchipped unless deﬁ ned as a working dog. Any dog reaching the age of three months during the registration year (July-June) will only need to pay the proportion of months remaining in that registration year. 2019/20 2020/21 2021/2022 Dog registration: residential Urban dog* select dog*** $100.00 $102.00 $104.00 Urban dog* select dog*** pensioner** $80.00 $82.00 $83.00 Urban dog* select dog*** not neutered/spayed fee $125.00 $127.50 $130.00 Urban dog* full fee $155.00 $158.00 $160.00 Select dog*** application fee $50.00 $51.00 $52.00 * Urban dog is any dog kept on a property that has a rating code of one or two. ** Pensioner is aged 65 years and over. Evidence of age to be produced for the ﬁ rst application only. *** Select dog comprises: – Registration renewal required on or before 1 July each year. – Microchipped – Offence free - applies where the owner and dog have been offence free. Where any offences occur the responsible owner fee will only be reinstated after two offence-free registration years and the owner is required to re-apply. – Inspection of property to approve fencing, sleeping quarters and exercise space. – Address is kept current to allow for an inspection of a new property. – Responsible dog owners will automatically move to the urban dog select dog fee 2019/20. Any new dog registrations or owners that do not receive the responsible dog owner rebate can apply to be assessed to receive select dog status. Dog registration: rural Rural area (any dog kept on a property that has a rating code of three or four or other approved rural property):

• Full fee (payable for the ﬁ rst two dogs kept by the same owner) $58.00 per dog $59.00 per dog $59.00 per dog • Reduced fee (payable for the third and subsequent dogs kept by the same owner) $28.50 per dog $29.00 per dog $29.00 per dog

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Regulatory Services 3 Enforcement

2019/20 2020/21 2021/2022 Other dog related fees Penalty/late fee Penalty of 25% Penalty of 25% Penalty of 25% applicable after applicable after applicable after 1 August 2019 1 August 2020 1 August 2021 until until until 30 November 30 November 30 November 2019 2020 2021 Penalty of 50% Penalty of 50% Penalty of 50% applicable after applicable after applicable after 1 December 2019 1 December 2020 1 December 2021 until until until 30 June 2020 30 June 2021 30 June 2022 Impounding fees:

• First impounding (registered dog) $70.00 $71.50 $73.00 • Second impounding $150.00 $153.00 $156.00 • Third impounding $270.00 $275.00 $281.00 • Unregistered dog $150.00 $153.00 $156.00 (plus penalty (plus penalty (plus penalty registration and registration and registration and microchipping) microchipping) microchipping) Sustenance fee (if impounded longer than 48 hours) $7.30 a day $7.50 a day $7.50 a day per dog per dog per dog Sale of dog from pound (includes cost of desexing dog) $260.00 $265.00 $270.00 Microchipping of impounded dog $45.00 $46.00 $47.00

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Regulatory Services 3 Enforcement

2019/20 2020/21 Stock control (Impounding Act 1955) Fee per impounding per owner $163.00 plus $6.50 $167.00 plus $7.00 per stock unit per stock unit Poundage fee per impounding per owner - repeat impounding $239.00 plus $9.00 $244.00 plus $9.50 per stock unit per stock unit Sustenance fee $3.80 per stock unit $3.90 per stock unit per day per day Driving/conveyance of stock to pound or other place Actual costs Actual costs ENVIRONMENTAL HEALTH (Local Government Act 2002 and Bylaws) Mobile shop (not food) licence $153.00 $156.00 Stall licence $76.50 $78.00 Hawkers licence $76.50 $78.00 Itinerant traders licence $153.00 Removal of abandoned vehicles $224.00 $228.00 Return of seized skateboards:

• First seizure $31.00 $31.00 • Second seizure and subsequent seizure $51.00 $52.00 Fire permit $85.00 Licence - Prescribed Process (NPDC Bylaw 2010, Part 6: Beauty Therapy, Tattooing and $148.00 $150.00 Piercing) Inspections under NPDC Bylaw 2010, Part 6: Beauty Therapy, Tattooing and Piercing $148.00 per hour $150.00 per hour Seized property (Local Government Act 2002 and Resource Management Act 1991, ss323 and 328) Return of seized property (including stereos) $112.00 $114.00 Gambling venue consent fees (Gambling Act 2003) New gambling venue consent (additional costs may be charged at actual and reasonable $714.00 $730.00 rates)

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Regulatory Services 3 Enforcement

2019/20 2020/21 Sale and Supply of Alcohol Act 2012 (fees are set by statute) 1 Cost/risk category application fees for premises:

• Very low $368.00 $368.00 • Low $609.50 $609.50 • Medium $816.50 $816.50 • High $1,023.50 $1,023.50 • Very high $1,207.50 $1,207.50 Cost/risk category annual fees for premises:

• Very low $161.00 $161.00 • Low $391.50 $391.50 • Medium $632.50 $632.50 • High $1,035.00 $1,035.00 • Very high $1,437.50 $1,437.50 Special licences:

• Low (or Class 3) $63.25 $63.25 • Medium (or Class 2) $207.00 $207.00 • High (or Class 1) $575.00 $575.00 Other applications:

• Manager’s certiﬁ cate application $316.25 $316.25 • Temporary authority $296.70 $296.70 • Temporary licence $296.70 $296.70

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2019/20 2020/21 FOOD Food premises have up to three years to transition from the Health Act 1956 to the Food Act 2014. Until they transition, such premises will be subject to the Health Act 1956 charges. Food Act 2014 fees Registration $296.00 ﬁ xed fee $300.00 ﬁ xed fee (includes 2 hours (includes 2 hours for processing of for processing of application) application)

$148.00 per hour $150.00 per hour for every extra hour for every extra hour of processing the of processing the application application Renewal of registration $148.00 ﬁ xed fee $150.00 ﬁ xed fee (includes 1 hour (includes 1 hour for processing of for processing of application) application)

$148.00 per hour $150.00 per hour for every extra hour for every extra hour of processing the of processing the application application Amendment, Suspension, Surrender $148.00 ﬁ xed fee $150.00 ﬁ xed fee (includes 1 hour (includes 1 hour for processing of for processing of application) application)

$148.00 per hour $150.00 per hour for every extra hour for every extra hour of processing the of processing the application application Verifi cation $592.00 fi xed fee $600.00 fi xed fee (includes 4 hours of (includes 4 hours of verifi cation activities) verifi cation activities)

$148.00 per hour for $150.00 per hour for every extra hour of every extra hour of veriﬁ cation activities veriﬁ cation activities

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Regulatory Services 3 Enforcement

2019/20 2020/21 Compliance and monitoring:

• Complaint driven investigation resulting in issue of improvement notice $148.00 per hour $150.00 per hour • Application for review of issue of improvement notice $148.00 per hour $150.00 per hour • Monitoring for food safety and suitability $148.00 per hour $150.00 per hour Premises transitioning to Food Act 2014 Food hygiene registration payment will be transferred to the Food Act registration on a pro-rata basis Food premises (Health Act 1956) Food registration:

• High risk $816.00 • Low risk $510.00 Premises not requiring registration $510.00 Transfer of licence $87.00 Re-inspection fee $189.00 Registration - other premises Offensive trade $153.00 $156.00 Camping ground $306.00 $310.00 Hairdresser $153.00 $155.00 Mortuary/funeral director $153.00 $155.00 Transfer fee $87.00 $90.00

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Regulatory Services 3 Enforcement

2019/20 2020/21 Parking On-street metered $2.00 per hour $2.00 per hour Off-street metered:

• Courtenay Street Car Park (under The Warehouse) $1.00 per hour $1.00 per hour • Wind Wand, Puke Ariki and Molesworth Street Car Parks $1.00 per hour $1.00 per hour • Downtown Car Park, Powderham Street Car Park (by Police Station), Central Car Park $1.00 per hour $1.00 per hour (across from TSB Showplace) • Egmont Street Car Park $2.00 per hour $2.00 per hour Leased car parks:

• Downtown Car Park (Monday to Saturday) $32.00 per week $32.00 per week • Courtenay Street Car Park (Monday to Saturday) $42.00 per week $42.00 per week Leased off-street car parks: Molesworth Street Car Park, Powderham Street Car Park and $21.00 per week $21.00 per week Central Car Park (across from TSB Showplace) (Monday to Saturday) Leased off-street car park: Carrington/Vivian streets - The Mill (Monday to Friday) $16.00 per week $16.00 per week Parking infringement fees Set by regulation by Set by regulation by central government central government SuperGold Card holders are able to park free of charge in all metered parks up to 11am Mondays to Saturdays with their card or an alternative NPDC laminated card displayed on the dash. Note: After 11am payment must be made or vehicle is likely to be infringed for expired time. Parking bay reservations Half day $12.00 $12.00 Full day $24.00 $24.00 Greater than one day Price by negotiation Price by negotiation

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3 Property

2019/20 2020/21 Note HALLS Casual user. Hall users that book a hall for a Urban halls - Class A (Bell Block Hall, Inglewood Town Hall and Star Gymnasium) one-off event, one that Casual user $55.00 per hour $56.00 per hour does not occur on a regular (weekly, monthly Regular user (Category 1) $26.00 per hour $26.50 per hour or annual) basis. Regular user (Category 2) $13.50 per hour $14.00 per hour Regular user (Category Urban halls - Class B (Merrilands Domain Hall, Fred Tucker Community Centre Hall and Lounge, Bellringer Pavilion) 1). Hall users that have a Casual user $50.00 per hour $51.00 per hour regular (weekly, monthly or annual) booking for Regular user (Category 1) $24.00 per hour $24.50 per hour Council-owned halls and Regular user (Category 2) $12.00 per hour $12.25 per hour have a membership that Urban halls - Class C (Onuku Taipari Hall, Ferndale Hall, Öäkura Hall, Hempton Hall) contains less than 60 per cent children (under Casual user $48.00 per hour $49.00 per hour 14 years of age) and/or Regular user (Category 1) $20.50 per hour $21.00 per hour superannuitants. Regular user (Category 2) $11.00 per hour $11.25 per hour Regular user (Category Urban halls - Class D (Fred Tucker Community Centre Meeting Room) 2). Hall users that have a regular (weekly, monthly Casual user $41.00 per hour $41.50 per hour or annual) booking for Regular user (Category 1) $17.50 per hour $18.00 per hour Council-owned halls and have a membership that Regular user (Category 2) $9.00 per hour $9.25 per hour contains 60 per cent or Urban halls - Class E (Waitara War Memorial Hall Theatre) more children (under Casual user $36.00 per hour $36.50 per hour 14 years of age) and/or superannuitants. Regular user (Category 1) $14.50 per hour $15.00 per hour Regular user (Category 2) $8.00 per hour $8.25 per hour Urban halls - Class F (Fred Tucker Community Centre Lounge, Bell Block Hall Supper Room, Inglewood Town Hall Supper Room and Hempton Hall Supper Room) Casual user $32.00 per hour $32.50 per hour Regular user (Category 1) $15.00 per hour $15.50 per hour Regular user (Category 2) $8.50 per hour $8.75 per hour

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3 Property

2019/20 2020/21 PROPERTY Lease transfer/mortgage consent Registered lease: Inglewood library $170.00 $175.00 Waitara endowment $170.00 $175.00 Unregistered Deed of Lease: Onaero Domain $210.00 $215.00 Urenui Domain $210.00 $215.00 Tongaporutu Recreation Reserve $210.00 $215.00 Bach inspections Urenui, Onaero and Tongaporutu $260.00 $265.00 Airspace and subsoil leases Administration fee $890.00 $910.00 Documentation costs At cost At cost Annual rental calculated on the following basis: 1. Establishing a dollar rate per square metre by dividing the land value of the applicant’s section by the area of the section. 2. Calculating the ﬂ oor area of a structure to be occupied and apply to the dollar rate. 3. Calculating 6.5 per cent of (2) for the annual ground rental plus GST. Amount to be reviewed at three yearly intervals following rateable revaluations. Encroachment licences (applies to all private encroachments on Council-owned land - road/reserve/freehold) Administration fee (for all encroachment licences) $315.00 $320.00 Renewal of on-street dining licence fee $85.00 $85.00 Note: additional charges may apply (on an hourly rate basis) where additional renewal processing is required above and beyond roll over of existing on-street dining licences Documentation costs (for all encroachment licences), including registration of a At cost At cost memorandum of encumbrance, if applicable Residential environment - lawn/landscaping and fences No annual rental: one-off No annual rental: one-off administration fee administration fee Rural lawn and landscaping No annual rental: one-off No annual rental: one-off administration fee administration fee

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3 Property

2019/20 2020/21 Annual rental for the following: • Residential environment structure, e.g. garage, retaining wall. • CBD environment - CBD footpath (tables and chairs). • Commercial/industrial structures and lawn and landscaping. • Rural structures, e.g. garage, retaining wall.

Calculated on the following basis: 1. Establishing a dollar rate per square metre by dividing the land value of the applicant’s section by the area of the section. 2. Calculating the ﬂ oor area to be occupied and apply to the dollar rate. 3. Calculating 6.5 per cent of (2) which is to be charged as the annual rental plus GST. Amount to be reviewed at three yearly intervals following rateable revaluations Road stopping (Local Government Act 1974) Application for road stopping $785.00 $800.00 Petrochemical pipeline in road reserve $890.00 $910.00 Easements/encumbrances Application for easement through Council land $890.00 $910.00 Memorandum of Encumbrance & Deed of Covenant administration fee $315.00 $320.00 Surrender of Easement Instrument application fee $315.00 $320.00 Documentation costs (e.g. legal costs) At cost At cost

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3 Transportation

2019/20 2020/21 Corridor Access Request System (CAR) application fees CAR application for: • Excavation >10m2 or any CAR in carriageway $214.00 $230.00 • Excavation <10m2 in berm $112.00 $125.00 CAR additional inspection $86.00 per hour $87.89 per hour Generic Traffi c Management Plan approval $306.00 $310.00 Investigation into road opening that has not been advised $345.00 $350.00 Streetworks and minor services Rural rapid number stakes $32.50 per stake $33.22 per stake Permit fees Overweight permits (set by statute): • Permit fee greater than three days notice $20.50 $20.50 • Permit fee less than three days notice $31.00 $31.00 Street encroachments (see property section) Vehicle crossings Application fee (urban) $280.00 $286.00 Application fee (rural) $280.00 $286.00 Alterations to existing vehicle crossing $76.50 $78.00 Road closures Application fee $552.00 $565.00 Street activities Street banners (no administration fee for registered charities and non-profi t incorporated $92.40 $94.40 societies - weekly charge to apply as applicable) On road events when a road closure is not required, e.g. marches, parades (no fee for $117.30 $120.00 registered charities and non-profi t incorporated societies) Temporary Obstruction Permit (maintenance works in road reserves) $117.30 $120.00

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3 Transportation

2019/20 2020/21 Commercial Trading in Public Places - application fee $290.00 $296.00 First year of operation or term of one year or less $3,045 per annum pro rata (ﬂ at paid monthly via direct credit), all other commercial use agreements four per cent of gross annual turnover Stock underpasses Application fee $306.00 $313.00

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3 Waste Management and Minimisation

2019/20 2020/21 Colson Road Transfer Station Private operator Colson Road Landﬁ ll General refuse:

• General refuse rate (per tonne) $130.89 • Five tonne minimum charge for loose refuse $654.45 • Three tonne minimum charge for compactor trucks $392.67 Special wastes:

• All vehicles: (per tonne) inside opening hours (Tuesday and Friday 9.30am to 3.30pm) $170.34 $270.32 • All vehicles: outside opening hours (Tuesday and Friday 9.30am to 3.30pm) $341.30 • Minimum charge $53.00 $73.58 • Asbestos bags - large $4.60 Annual solid waste licence fee Waste transport and disposal facilities $41.00 $41.90 Kerbside collection Rubbish bags - wholesale (offi cial NPDC bag) $318.55 per 100 bags Rubbish bag - retail (offi cial NPDC bag) $3.50 per bag Back door refuse collection service (annual fee) $40.00 $40.88 Additional bin for mixed recyclables (240L) Replacement bin for mixed recyclables or landfi ll $66.00 $67.45 (240L/140L/80L) 7 Additional or replacement crate for glass recyclables (60L) $15.80 $16.15 Replacement bin for food scraps (23L) $16.15 Changing kerbside bin size:

• Upsize or downsize rubbish landﬁ ll bin (80L or 120L) or recycling bin (120L or 240L) - $80.00 $81.76 from October 2019 • Upsize or downsize both rubbish landﬁ ll and recycling bins - from October 2019 $100.00 $102.20 Bin latches for wheelie bins (each) $4.00

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3 Waste Management and Minimisation

2019/20 2020/21 NPDC Transfer Stations Tongaporutu, Waitara, Inglewood and Okato General refuse: • Ofﬁ cial NPDC general refuse (rubbish bag) until 1 October 2019 Accepted at no charge • Minimum charge 60L/15kg bag of general refuse $4.20 $4.30 • Car boot or small hatchback $32.80 $33.50 • Large hatchback, station wagon or small van $48.40 $49.50 • Large van, ute or trailer up to 1m3 capacity charge $60.50 $61.90 • Large trailer or small truck (per m3) $81.50 $83.30 • Truck >1 tonne payload Not accepted Not accepted Whiteware (other than fridges and freezers) (per item) $15.20 $15.50 Fridges and freezers (per item) $28.20 $29.00 Approved recyclables No charge No charge Whole tyres (car tyres only - others not accepted) - quarter or de-rimmed tyres are accepted $9.20 $9.40 at general refuse rates (per tyre) Jack Trash unit (Tongaporutu only) $4.00 $4.00 Green waste:

• Minimum charge 60L/15kg bag of green waste $4.00 $4.00 • Car boot or small hatchback $23.00 $23.50 • Large hatchback, station wagon or small van $28.00 $28.50 3 • Vehicle/trailer load up to 1m capacity $35.80 $36.50 3 3 • Vehicle/trailer load above 1m capacity (per m ) $39.80 $40.50 3 • Truck >1 tonne payload - Inglewood, Okato, Tongaporutu (per m ) $39.80 $40.50

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3 Water and Wastes

2019/20 2020/21 TRADE WASTE Annual trade waste licence fees The compliance monitoring fee component is based on the number of sampling events specifi ed in a discharger’s trade waste consent multiplied by the charge specifi ed. *Base fee. The base fee is non-refundable. This fee is set at a level intended to cover a straight-forward application with no external inputs or other case specifi c costs. This fee will cover the receipt and issue of the application, initial inspection and technical inputs for a defi ned number of hours. In some cases the base fee will be exceeded. Matters that could cause the base fee to be exceeded include external or specialist inputs, amendments or additional information or application complexity. AL1 for controlled consents:

• Administration fee (includes up to two hours ofﬁ cer time) $224.00 $229.00 • Inspection fee (includes up to one hour ofﬁ cer time) $160.00 $164.00 • Total base fee* (administration and inspection) $385.00 $393.00 • Sampling event $266.00 per event $272.00 per event AL2 for conditional consents:

• Administration fee (includes up to three hours ofﬁ cer time) $336.00 $343.00 • Inspection fee (includes up to 1.5 hours ofﬁ cer time) $216.00 $221.00 • Total base fee* (administration and inspection) $552.00 $564.00 • Sampling event $266.00 per event $272.00 per event Trade waste consent application fees CA1 for temporary discharge consents:

• Administration fee (includes up to 1.5 hours ofﬁ cer time) $168.00 $172.00 • Inspection fee (includes up to one hour ofﬁ cer time) $160.00 $164.00 • Total base fee* (administration and inspection) $328.00 $335.00

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3 Water and Wastes

2019/20 2020/21 CA2 for controlled consents:

• Administration fee (includes up to three hours offi cer time) $336.00 $343.00 • Inspection fee (includes up to 3.5 hours offi cer time) $441.00 $451.00 • Total base fee* (administration and inspection) $776.00 $793.00 • Renewal fee (includes up to 1.5 hours offi cer time) $168.00 $172.00 CA3 for conditional consents:

• Administration fee (includes up to fi ve hours offi cer time) $560.00 $572.00 • Inspection fee (includes up to 5.5 hours offi cer time) $664.00 $679.00 • Total base fee* (administration and inspection) $1,225.00 $1,252.00 • Renewal fee (includes up to three hours offi cer time) $336.00 $343.00 Technical charge for offi cer time above base fee (includes technical offi cers and monitoring $112.00 $114.00 offi cers) Manager/external technical charge for offi cer time $149.00 $152.00 Non compliance reinspection fees Administration fee (includes up to three hours offi cer time) $336.00 $343.00 Inspection fee (includes up to 1.5 hours offi cer time) $216.00 $221.00 Total base fee* (administration and inspection) $552.00 $564.00 Sampling event $266.00 per event $272.00 per event Late fee Trade waste fees and charges which are not paid within the time specifi ed in the Trade Waste Bylaw (Part 11) will be subject to a penalty rate fi xed at one per cent of the amount invoiced for each month or part month beyond the due date. Trade waste charges 1 In addition to the base fees the discharger will be charged for the cost of treating their effl uent (BOD, SS, volume and toxic pollutants) as per the scale of trade waste charges, the cost of any laboratory expenses incurred in characterising the waste and, if the discharge is made into the wet well at the WWTP, a handling charge is charged. Volume $1.07 per m3 $1.18 per m3 Biochemical Oxygen Demand (BOD) $2.46 per kg $2.34 per kg Suspended Solids $0.94 per kg $0.98 per kg Copper $233.81 per kg $225.94 per kg

54 SCHEDULE OF FEES AND CHARGES 2020/21

88 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Water and Wastes

2019/20 2020/21 Nickel $391.11 per kg $376.40 per kg Zinc $77.80 per kg $75.15 per kg Charges for tankered waste delivered to the NP Wastewater Treatment Plant Tankered waste only accepted with a current trade waste consent that specifi es NP Wastewater Treatment Plant as a point of discharge. Waste must comply with contaminant limits specifi ed in the trade waste consent. 2 Handling charge per delivery $37.70 $38.50 Septage Volume charge (NP Wastewater Treatment Plant) $72.73 per m3 $74.30 per m3 WATER Connections and disconnections Water connection (application fee only) $256.00 $262.00 For every additional connection applied for at the same time $166.00 $170.00 For fi ve or more connections applied for at the same time $920.00 $942.00 Installation of a water meter (ordinary water supply only) in addition to the application fee $132.00 $135.00 Installation of water meters for additional water connections (ordinary water supply only) $92.00 $94.00 applied at the same time Disconnection (charge per visit, with no charge for initial visit) $99.00 $101.00 Change of restrictor size (rural restricted fl ow only) $99.00 $101.00 Filling points Water fi lling points supply charge $141.00 $144.00 Water fi lling points consumption $1.75 per m3 $1.92 per m3 SEWER Connections and disconnections Sewer connection (application fee only) $256.00 $262.00 For every additional connection applied for at the same time $166.00 $170.00 For fi ve or more connections applied for at the same time $920.00 $942.00 Disconnection (charge per visit, with no charge for initial visit) $99.00 $101.00

55 SCHEDULE OF FEES AND CHARGES 2020/21

89 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Water and Wastes

2019/20 2020/21 STORMWATER Connections Stormwater connection (application fee only) $256.00 $262.00 An additional connection applied for at the same time $166.00 $170.00 For fi ve or more connections applied for at the same time $920.00 $942.00 Disconnections Charged per visit, with no charge for initial visit $99.00 $101.00 LABORATORY Laboratory hours are 8.00am to 4.30pm Monday to Friday. Weekend work will only be undertaken following consultation with the Laboratory Coordinator. All weekend test costs will be double the test prices below. Any samples collected that require couriering to an external laboratory will incur a charge $50.00 per chilly bin $51.10 per chilly bin per chilly bin (this charge includes chilly bin, ice, paperwork and courier fees). Auto-samplers are available and charged per 24 hour period or part thereof. Charge covers $50.00 per 24 hours $51.10 per 24 hours set up and programming. Water and Wastewater sample tests (I.A.N.Z. registered tests) Alkalinity Total (A.P.H.A. 2320, B) $22.50 per sample $23.00 per sample Ammonia as ‘N’ (A.P.H.A. 4500 - NH3, D) $46.90 per sample $47.90 per sample BOD5 (A.P.H.A. 5210, B) $85.60 per sample $87.50 per sample COD (A.P.H.A. 5220, D) $46.40 per sample $47.40 per sample Conductivity (A.P.H.A. 2510, B) $22.30 per sample $22.80 per sample Cyanide (A.P.H.A. 4500, CN-, F) $150.00 for batch $153.30 for batch of fi ve samples of fi ve samples Dissolved Oxygen (A.P.H.A. 4500, O, C) $45.00 per sample $46.00 per sample Oil and Grease (A.P.H.A. 5520, D) $102.50 per sample $104.80 per sample Fluoride (A.P.H.A. 4500 - F-, C) $68.90 per sample $70.40 per sample Phenols Total (A.P.H.A. 5530, B, D) $150.00 for batch $153.30 for batch of fi ve samples of fi ve samples pH (A.P.H.A. 4500, H+, B) $22.50 per sample $23.00 per sample Total Suspended Solids (A.P.H.A. 2540, D) $37.20 per sample $38.00 per sample

56 SCHEDULE OF FEES AND CHARGES 2020/21

90 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Water and Wastes

2019/20 2020/21 Total Dissolved Solids (A.P.H.A 2540, C) $48.70 per sample $49.80 per sample Temperature (A.P.H.A. 2550m B) $13.30 per sample $13.60 per sample Hardness Total - Calculation (A.P.H.A. 3111, B (Ca + Mg)) $80.80 per sample $82.60 per sample Calcium as CaCO3 (A.P.H.A. 3500-Ca) $39.80 per sample $40.70 per sample Magnesium as MgCO3 (A.P.H.A. 3500-Mg) $39.80 per sample $40.70 per sample Ion Chromatography (A.P.H.A. 4110, B), includes TON,NO2, NO3, Cl, SO4, P $128.40 calibration $131.20 calibration and and one sample one sample • Each additional sample for Ion Chromatography $38.60 per sample $39.50 per sample Report charge for I.A.N.Z. registered tests (single charge per report) $23.50 $24.00 Environmental sample tests - soils/sludges (non registered tests) Soil pH (E.S.R. Soils Division) $50.20 per sample $51.30 per sample Water and waste sample tests (non registered tests) Metals: A ‘total metals’ analysis requires a set up charge per sample plus a charge per element analysed. A ‘soluable metals’ analysis does not require the set up and are only charged per element analysed. Total metals set up cost - digestion and ﬁ ltration (A.P.H.A. 3030, E F) $84.20 per sample $86.10 per sample • Cadmium (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Chromium (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Copper (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Iron (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Manganese (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Nickel (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Lead (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Zinc (A.P.H.A. 3111 3120, B) $25.70 per element $26.30 per element • Calcium (A.P.H.A. 3111 3120, B) - requires no digestion $39.80 per sample $40.70 per sample • Magnesium (A.P.H.A. 3111 3120, B) - requires no digestion $39.80 per sample $40.70 per sample Formaldehyde (Aquamerck Test) $32.60 per sample $33.30 per sample Chlorine - Free/Total (Titrimetric Determination) $17.30 per sample $17.70 per sample Colour True (A.P.H.A. 2120, B) $16.70 per sample $17.10 per sample

57 SCHEDULE OF FEES AND CHARGES 2020/21

91 Council agenda Extraordinary (10 March 2020) - Adoption of Fees and Charges

3 Water and Wastes

2019/20 2020/21 Turbidity (A.P.H.A. 2130, B) $33.70 per sample $34.50 per sample Chloride (A.P.H.A. 4500 - Cl-, B) $27.50 per sample $28.10 per sample Total Solids (A.P.H.A. 2540, B) $40.30 per sample $41.20 per sample Percentage Solids/Moisture (H63/Kern) $30.80 per sample $31.50 per sample UV at 254nm/270nm (A.P.H.A. 5910, B) $23.50 per sample $24.00 per sample Water and wastewater sample tests (non I.A.N.Z. registered tests) Total Coliforms (A.P.H.A. 9222, B) $45.40 per sample $46.40 per sample Faecal Coliforms (A.P.H.A. 9222, D) $45.40 per sample $46.40 per sample Enterococci (Slanetz and Bartley) $56.70 per sample $58.00 per sample Metals: A ‘total metals’ analysis requires a set up charge per sample plus a charge per element analysed. A ‘soluable metals’ analysis does not require the set up and are only charged per element analysed. Total metals set up cost - digestion and ﬁ ltration (A.P.H.A. 3030, E) $84.20 per sample $86.10 per sample • Aluminium(A.P.H.A. 3111, D) $58.10 per element $59.40 per element • Sodium (A.P.H.A. 3111, B) $36.40 per element $37.20 per element • Potassium (A.P.H.A. 3111, B) $36.40 per element $37.20 per element

58 SCHEDULE OF FEES AND CHARGES 2020/21

92 Council agenda Extraordinary (10 March 2020) - Annual Plan

ANNUAL PLAN 2020/21 – PRELIMINARY DECISIONS 4

MATTER

1. The matter for consideration by the Council is preliminary decisions on the Annual Plan 2020/21 (the third year of the Long-Term Plan 2018-28), including agreeing to business-as-usual changes from the Long-Term Plan. The proposed Annual Plan has a rates increase of 4.53 per cent, below the Long-Term Plan’s forecast 4.88 per cent, and leading to an average residential rate increase of 3.1 per cent (an increase of $1.39 per week).

RECOMMENDATION FOR CONSIDERATION

That having considered all matters raised in the report, the Council: a) Note that the proposed Annual Plan 2020/21 includes a range of minor variations from the Long-Term Plan 2018-28 as part of business-as-usual changes b) Note that the proposed Annual Plan 2020/21 has a forecast rates increase of 4.53 per cent, leading to an increase in the average residential rate of around 3.1 per cent (or an increase of $1.39 per week), and is below the Long-Term Plan forecast of 4.88 per cent c) Agree to the variations from the Long-Term Plan 2018-28 to the proposed Annual Plan outlined in this report d) Agree to also include in the Annual Plan 2020/21: (Councillors to determine which items to include in the Annual Plan)

i) Increasing critical maintenance on our three water assets, made up of:

1) Three-waters mechanical maintenance ($180,000 opex, ongoing)

2) Inspections and maintenance of marine outfall pipes ($100,000 opex, ongoing)

3) Increase bridge maintenance ($400,000 opex, 51% NZTA funded, ongoing)

93 Council agenda Extraordinary (10 March 2020) - Annual Plan

4) Increase electrical engineering capacity ($100,000 4 opex, ongoing)

5) CCTV through stormwater pipes ($100,000 opex, ongoing) ii) High priority infrastructure design and replacement, made up of:

1) Concept design and investigations for the replacement of the one-lane Junction Road and Huatoki Street urban bridges ($400,000 capex, one-off)

2) Feasibility study into expanding the wastewater reticulation network to include Urenui, Onaero, Okato, Egmont Village and Lepperton ($350,000 opex, one-off)

3) Smoothing reserve for Pukekura Park lake dredging ($200,000 opex into a reserve, ongoing) iii) Strategic planning for the future, made up of:

1) Increased strategic planning resources ($700,000 opex, ongoing)

2) Waitara and Inglewood CBD and town plans ($200,000 opex, one-off)

3) An adaptive coastal management plan for Onaero ($150,000 opex, one-off) iv) Waitara Stormwater acceleration ($100,000, opex) v) Multi-sport development concept design ($150,000 opex, one- off) vi) Onaero Domain drainage ($75,000 capex, one-off) vii) Zeal Youth space ($50,000 opex, ongoing) viii) New Plymouth CBD 2050 Strategy ($100,000 opex, one-off) ix) Waitara footpaths ($250,000 capex, ongoing) x) Port Taranaki Marina feasibility study review and update ($50,000 opex one-off)

94 Council agenda Extraordinary (10 March 2020) - Annual Plan

xi) Motorsport and driver training facility feasibility study 4 ($100,000 opex, one-off)

xii) Creativity, Arts and Culture Strategy ($100,000 opex, one-off)

xiii) Social and affordable housing research ($50,000 opex, one-off)

xiv) Inglewood motorhome dump station ($125,000 capex, one-off)

xv) Lepperton public toilets (up to $500,000 capex, one-off) e) Determine that none of the variations in the Annual Plan are significant or material variations from the Long-Term Plan and therefore do not require community consultation f) Note a finalised Annual Plan will be presented to the Council for adoption before 30 June 2020

COMPLIANCE Significance This matter is assessed as being significant This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Agree to the proposed Annual Plan and do not consult

Options 2. Agree to the proposed Annual Plan with further minor changes and do not consult

3. Agree to the proposed Annual Plan with further changes and consult on those further changes The persons who are affected by or interested in this matter Affected persons are the residents and ratepayers of New Plymouth district. Recommendation This report recommends option 1 for addressing the matter. Long-Term Plan / Yes. This report outlines the proposed Annual Plan 2020/21, Annual Plan including the business-as-usual variations from the Long- Implications Term Plan 2018-28 Significant Policy and Plan No Inconsistencies

95 Council agenda Extraordinary (10 March 2020) - Annual Plan

EXECUTIVE SUMMARY 4

2. This report recommends the Council make preliminary decisions on the Annual Plan 2020/21. The proposed Annual Plan sets out a rates increase of 4.53 per cent which is below the Long-Term Plan 2018-28 forecast.

3. The proposed Annual Plan will set the capital works programme and operating expenditure for 2020/21. While there are some recommended changes to the capital works programme and operating expenditure, the proposed Annual Plan is largely in keeping with the Long-Term Plan’s overall budgets, objectives and intentions. The proposed Annual Plan sees an increase in total operating expenditure of $18.5m from the Long-Term Plan and a decrease in capital expenditure of $14.5m. The change to operating expenditure predominantly arises from the outcomes of the New Plymouth District Council (Waitara Lands) Act 2018 and the introduction of the Living Wage.

4. If the proposed Annual Plan is agreed to, the average residential rate will increase by approximately 3.1 per cent. This translates to an increase of $1.39 per week.

5. This report also outlines a range of changes to the Annual Plan that the Council can consider. These include addressing infrastructure issues, improving Council forward planning and a range of smaller projects.

6. Community consultation is required on the Annual Plan if there are significant or material variations from the Long-Term Plan. Officers advise that the changes made in the proposed Annual Plan do not trigger this requirement. However, if there are further changes to the proposed Annual Plan then these may trigger the requirement to consult.

7. Once decisions are made on this report, officers will finalise the Annual Plan for adoption before 30 June 2020. Alternatively, if the Council makes significant or material variations then officers will prepare a consultation document focused on those variations for adoption and then community consultation before the Annual Plan is adopted.

BACKGROUND

8. The Annual Plan sets the Council’s annual budget and work programme. The Annual Plan 2020/21 is the third year of the Long-Term Plan 2018-28 (the LTP). The LTP forms the starting point for developing the Annual Plan, with adjustments made. The following diagram provides a high-level overview of the Annual Plan process.

96 Council agenda Extraordinary (10 March 2020) - Annual Plan

LTP inputs: Forecasting assumptions, strategies, plans, community board plans, extensive community consultation

Long-Term Plan 2018-28

Annual assessment of changing circumstances: Changes from projects, resources, community expectations, legislation, Council decisions, financial markets etc.

Proposed Annual Plan

Compare proposed Annual Plan to Long-Term Plan: Assess whether changes are significant or material variations

Significant or material variations

Consult community No significant or material variations

Adopt Annual Plan

9. If the Council determines there are significant or material variations, then the Council is required to consult the community on these matters. If there are no significant or material variations then the Council is not required to consult the community on the Annual Plan. A significant variation is assessed under the Council’s Significance and Engagement Policy, while a material variation is assessed in accordance with accounting standards.

10. This is the third year of the Long-Term Plan 2018-28. The Annual Plan 2019/20 saw a $0.4m lower rates requirement and 0.38 per cent lower rates increase than the Long-Term Plan forecast. Similarly, operating expenditure fell $2.25m, while capital expenditure fell $0.2m. This means the Annual Plan 2020/21 starts from a lower base point than forecast in the Long-Term Plan.

97 Council agenda Extraordinary (10 March 2020) - Annual Plan

Variations from Long-Term Plan to Annual Plan 4

11. The following table summarises the differences from the LTP to the proposed Annual Plan attached to this report.

Long-Term Proposed Plan for Movement Annual Plan Variation 2020/21 2020/21 Total rates $101.42m $100.71m $0.71m requirement ↓ Total rates increase 4.88% ↓ 4.53% 0.35% percentage Total operating $157.91m $176.44m $18.53m expenditure ↑ Total capital $71.45m $56.91m $14.54m expenditure ↓ PIF release $9.04m ↑ $9.15m $0.11m Gross external $197.93m $208.35m $10.42m debt ↑ Interest expense $9.51m ↓ $7.80m $1.71m

12. This builds on the savings in the Annual Plan 2019/20. That Annual Plan had a rates increase of 4.60 per cent rather than the forecast 4.98 per cent. Combined, there has been a rates savings of $0.71m.

Rates Requirement compared to LTPs 130

120

110

100

90 $ $ millions 80

Actual Annual Plan LTP 09-19 LTP 12-22 LTP 15-25 LTP 18-28

98 Council agenda Extraordinary (10 March 2020) - Annual Plan

Operating expenditure 4

13. The proposed Annual Plan includes $176.4m in operating expenditure. This is in contrast to the LTP forecast of $157.9m in operating expenditure.

14. The distributions required as a result of the New Plymouth District Council (Waitara Lands) Act 2018 were not included in the LTP 18-28 forecast. The Act allows the freeholding of Waitara leasehold properties and requires the proceeds to be distributed to specified funds. Accounting standards require the Council, when disposing of land assets, to recognise revenue (above book value) as a gain on sale in the revenue section, and to recognise the distributions as an expense. The Annual Plan assumptions for the disposal of land assets also results in a reduction to Waitara lease income. This is a major driver of the total operating expenditure variance in the Management of Investments and Funding activity.

15. There are a range of ‘business-as-usual’ variations, including interest rate movements and remuneration changes. The living wage adds an additional $0.25m to operating expenditure through direct and indirect wage increases. The below graph shows activity-by-activity variations.

Variation of planned operating expenditure by significant activity ($m)

Flood Protection and Control Works $0.3 $0.1 Stormwater Management $1.2 $1.4 Emergency Management and Business Continuance $2.6 $2.3 Management of Investments and Funding $21.1 $3.2 Economic Development $4.0 $3.9 Annual Plan Community Partnerships $4.3 $4.0 Long-Term Plan Governance $4.4 $4.6 GBAG & Len Lye Centre $5.5 $5.6 Water Supply $8.9 $9.3 Puke Ariki and District Libraries $10.4 $9.8 Venues and Events $12.0 $11.7 Wastewater Treatment $11.6 $11.8 Customer and Regulatory Solutions $13.8 $12.9 Transportation $12.5 $13.5 Waste Management and Minimisation $10.3 $13.6 Parks and Open spaces $14.5 $14.8 $- $2 $4 $6 $8 $10 $12 $14 $16 $18 $20 $22

99 Council agenda Extraordinary (10 March 2020) - Annual Plan

Capital expenditure 4

16. The proposed Annual Plan includes $56.91m in capital expenditure. Around 60 per cent of capital expenditure is to renew current assets. Approximately 25 per cent be spent on improving service levels, and around 15 per cent will provide for urban growth. (Note, many projects have a mixture of these categories.) The largest capital expenditure in the proposed Annual Plan is in transportation ($22.6m), water supply ($11.4m), wastewater treatment ($8.1m).

Variation of planned capital projects by significant activity ($m) $0.03 Flood Protection and Control Works $0.03 $0.1 Community Partnerships $0.1 Emergency Management and $0.05 Business Continuance $0.2 $0.2 GBAG & Len Lye Centre $0.2 $0.5 Customer and Regulatory Solutions $0.5 $1.9 Venues and Events $1.3 $3.2 Shared Services Annual Plan $3.2 $1.8 Long-Term Plan Puke Ariki and District Libraries $3.5 Waste Management and $1.2 Minimisation $3.7 $3.9 Parks and Open Spaces $6.0 $2.0 Stormwater Management $6.5 $11.4 Water Supply $12.8 $8.1 Wastewater Treatment $14.4 $22.6 Transportation $18.9 $- $5 $10 $15 $20 $25 Millions

17. The main change to capital expenditure are listed in the table below along with an explanation for the movement. Smaller changes are not included in this list. The most notable changes are the approved removal of the Thermal Dryer replacement project and the bringing forward of the realignment of Airport Drive to align with NZTA timeframes for upgrading the intersection.

100 Council agenda Extraordinary (10 March 2020) - Annual Plan

Project Cost Comment 4 Removed Coastal Walkway $2.1m This project was brought forward projects Rail Safety under delegated authority to the Improvements 2019/20 financial year as a result of $300,000 funding from KiwiRail enabling design work to be completed earlier than anticipated. This will therefore be recorded as an overspend in the 2019/20 financial year. New Bromley Place $0.48m This is a new project to address projects Stormwater localised stormwater issues. There upgrade is a frequent incidence of private property flooding in this area, and on numerous occasions has come close to flooding habitable areas. This project is therefore required to meet levels of service. Todd Energy $0.50m This project will replace the Aquatic Centre filtration system for the indoor filtration main pool. The TEAC renewal replacement budget moving forward for the remaining seven years of the LTP for TEAC will be reduced by a corresponding amount. Thermal Dryer $2.45m See report “Thermal Drying Facility Urgent Component Replacement Project and Urgent replacement Maintenance” to the Extraordinary Council meeting of 26 February 2020. Projects Airport Drive $3.22m This has been brought forward moved Realignment one year from 2021/22 in order to forward align with NZTA’s proposed work schedule for the new Devon Rd SH3 / Airport Dr / De Havilland Rd intersection. This provides immediate benefit to NZTA’s build programme. Ahititi Stock $0.68m This has been brought forward as Effluent disposal the current disposal facility does facility not meet resource consent requirements. This may include a motorhome dump station as part of this upgrade. This is fully funded by NZTA.

101 Council agenda Extraordinary (10 March 2020) - Annual Plan

Project Cost Comment 4 Projects Influent Buffer $0.78m Deferred to enable more planning from Lagoon of the upgrade. previous Upper Carrington $0.31m Deferred to align with District Plan years Water Pump re-zoning timeframes. The deferred Station proposed District Plan was notified into in 2019/20. 2020/21 Wastewater $1.24m This project was initially included Network Modelling in the LTP in 18/19 as $1.5m. It was carried forward to 19/20. Project phasing indicates most of the capital expenditure will occur in 2020/21. Projects Thermal Dryer $10.45m (and See report “Thermal Drying Facility from replacement $5.19m in Replacement Project and Urgent 2020/21 2019/20) Maintenance” to the Extraordinary deferred Council meeting of 26 February to the LTP 2020. District library $1.23m Deferred one year to complete development/ deferred, strategy and planning work. The replacement $0.20m District Library Strategy will be remaining presented to the Council early in 2020 for adoption. Puke Ariki Library $0.48m Re-phasing of work to enable and Museum deferred, more planning. building renewals $0.22m remaining Stormwater $1.47m Delayed due to difficulties finding masterplan suitably qualified staff to undertake this work whilst also undertaking Waitara stormwater upgrades and other water masterplans. Mangaotuku $3.58m This work has been deferred as it Stormwater is reliant on the Stormwater upgrades Masterplan work being completed to ensure cost-effective design. These properties have a lower flooding risk than Bromley Place and Waitara. Commercial and $2.53m This partial deferral reflects likely Industrial Material deferred, build scheduling. Recovery Facility $1.01m remaining Duplicate Water $4.18m This project requires further Treatment Plant detailed engineering and planning. outlet and Central Feeder

102 Council agenda Extraordinary (10 March 2020) - Annual Plan

Project Cost Comment 4 Waste Water $0.32m Initial investigations for this Treatment Plant project have highlighted that the administration and building is earthquake prone. workshop Therefore officers are reassessing refurbishment the project. Project Huatoki Valley $0.21m Deferred from 2019/20 to align deferred sewer main with District Plan re-zoning from upgrade timeframes. Further deferred to 2019/20 the LTP. and deferred again Increased Mountain Rd and $3.58m See report “Budget Changes to scope to Henwood Rd additional, on Mountain and Henwood Road projects Reservoirs top of $7.44m in Reservoirs (WA1040)” to the two previous Strategy and Operations years plus Committee meeting of 28 January further carry- 2020. forward budget and pre- approved overspend. Likely final budget of $16-18m. Oakura Water $0.66m This additional budget is Treatment Plant additional, on predominately required to extend upgrade top of$2.08m in the sewer along Wairau Road to 19/20 enable properties upstream of the bore to move from septic tank to reticulated wastewater. This will improve drinking water safety. This sewer component will be re- allocated post-completion to wastewater treatment’s budget as it will be funded via the wastewater targeted rate rather than the water targeted rate.

Note, there are also two related minor projects to the reservoir at Oakura (pipework and seismic strengthening). Decreased Water Resilience1 $2.52m reduced See report “Budget Changes to scope to to $1.21m Mountain and Henwood Road projects Reservoirs (WA1040)” to the Strategy and Operations Committee meeting of 28 January 2020.

1 This is an amalgamation of a number of the smaller LTP projects to improve water resilience.

103 Council agenda Extraordinary (10 March 2020) - Annual Plan

18. The Annual Plan includes the following other notable capital projects as per the 4 LTP:

a) Coastal Walkway extension to Waitara ($6.87m)

b) Waitara stormwater upgrades ($1.05m, with a further $7.5m spread from 2021/22 to 2024/25)

c) Downtown carpark building renewal, earthquake strengthening and safety barrier installation ($0.54m)

d) Water network backflow preventer installation ($0.51m)

e) Potable water supply extension to Dudley Road ($0.24m)

f) Taranaki Traverse land purchases and business case ($0.21m)

g) Coastal Walkway partial realignment ($0.12m, with $1.30m in 2021/22), and Kawaroa to Belt Road cliff erosion seawall ($0.83m)

h) Beginning work on the elimination of Council use of the Waitara Marine Outfall ($0.1m in this Annual Plan, $0.97m in 2021/22)

i) Recycling in public places and events ($0.05m)

j) Civic Centre renewals ($0.97m), and

k) Standard renewal and minor upgrade programmes across Council services and infrastructure.

Rates

19. Overall, the proposed Annual Plan sees an increase of 4.53 per cent to the total rates requirement. The average residential rate will increase by 3.1 per cent due to property growth and the rating revaluations.

20. The rates under this Annual Plan will use the property revaluations undertaken in late 2019 (valuation date of 1 September 2019). This may result in some ratepayers facing significantly higher or lower changes to their individual rates bills due to changes to their land value relative to other properties. While the average residential land value increased by 14.8 per cent, there is considerable variation across the district.

104 Council agenda Extraordinary (10 March 2020) - Annual Plan

21. This Annual Plan also includes changes to the rating system agreed in the LTP: 4

a) First, this Annual Plan will see the small holdings general rate differential increase to 3.6 per cent (the final of three 0.2 per cent adjustments), with the commercial/industrial and farmland differentials both dropping a further 0.1 per cent (to 26.9 per cent and 15.5 per cent respectively). The intention of this change was to restore the original intention of the differentials (that small holdings pay more than farmland but less than residential) which was undermined by the substantial growth in small holdings. While this intention was just achieved in 2019/20, the revaluation has seen small holdings land values increase substantially more than farmland land values. This will mean the small holdings differential is below that of farmland properties.

b) Second, increases to restore the Uniform Annual General Charge and the Uniform Annual Roading Charge in light of inflation have been completed, and these two charges will now be inflation adjusted using the Local Government Cost Index in this Annual Plan (and in the future).

22. The kerbside collection targeted rate area has been expanded as per the previous Council’s decision on 13 August 2019 to extend the kerbside collection service area to rural areas on the periphery of urban areas. This means households in those areas will pay the targeted rate from July 2020. Those households were subject to consultation as part of that process (including that they would become subject to the kerbside collection service targeted rate).

23. The below graph outline example rates across the four differential groups with varying property values. These examples make a range of assumptions around the targeted rates that apply to the property.

105 Council agenda Extraordinary (10 March 2020) - Annual Plan

4 Example rates by property differential and value

Higher value $3,429 High value $2,660 Average value $2,410

Residential Low value $2,231 Lower value $2,038 Higher value $33,853 High value $13,762 Average value $8,310

Industrial Low value $4,441 Commercial / Commercial Lower value $2,101 Higher value $12,605 High value $4,164 Average value $2,278

Farmlands Low value $1,754 Lower value $1,021 Higher value $2,482 High value $1,840 Average value $1,572

Low value $1,407 Small holdings Small Lower value $1,079

$- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000

Further changes to be determined

24. In December 2019 and March 2020 the Council held workshops where further information was sought on a number of potential additions to the Annual Plan by councillors and community board members. None of these projects have been included in the proposed Annual Plan and would be additional to it.

25. The Council asked for staff to develop options around additional expenditure to address the infrastructure issues facing the district. Below are outlined three options (presented in order of priority). Note that while these have been developed as options, Councillors could determine to choose individual projects from within each option. The first focuses on increasing maintenance of the Council’s infrastructural assets. The second and third options focus on long- term planning for future issues, split between infrastructural issues and wider community planning. The projects in these options are likely to be re-presented as part of the Long-Term Plan 2021-31 development process if they are not introduced into the Annual Plan.

106 Council agenda Extraordinary (10 March 2020) - Annual Plan

Option 1: Increasing critical maintenance on our three water assets 4 ($780,000 opex from rates; 0.81 per cent rates increase)

Project / Cost AP rates Comment initiative impact Three-waters $180,000 0.187% (split This would provide an additional mechanical opex across water two FTE (mechanical maintenance maintenance (ongoing) and wastewater fitters) to undertake mechanical targeted rates, and general maintenance across the three- rates) waters networks thus enabling more proactive maintenance. Inspections $100,000 0.104% The two marine outfalls are old and and opex (wastewater require greater maintenance to maintenance (ongoing) targeted rate) prevent significant damage from of marine storms. outfall pipes Increase $400,000 0.204% The Council has almost 300 bridges bridge opex in its transport portfolio. An maintenance (ongoing) increased budget would enable a (51% NZTA more proactive maintenance regime funded, so of these bridges. $196,000 from rates) Increase $100,000 0.104% Employing an additional electrical electrical opex engineer would allow more SCADA2 engineering (ongoing) improvements, as well as enabling capacity a current staff member to fully focus on energy management rather than being split. CCTV through $100,000 0.104% This would enable the regular stormwater opex inspection of stormwater pipes pipes (ongoing) across the network, enabling better asset quality information.

2 Supervisory control and data acquisition, a computer system for gathering and analysing real time data to monitor and control a plant or equipment.

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Option 2: High priority infrastructure design and replacement ($550,000 4 opex and $400,000 capex; 0.60 per cent rates increase)

Project / Cost AP rates Comment initiative impact Concept design $400,000 0.024% This would begin the planning to and capex replace the one-lane Huatoki St and investigations (one-off) Junction Rd bridges with two-lane for the bridges. These bridges are near the replacement of end of their lives. Huatoki St and Junction Rd bridges Feasibility study $350,000 0.364% The Infrastructure Strategy states “Any into expanding opex (wastewater known environmental or public health the wastewater (one-off) targeted issues as a result of malfunctioning rate) reticulation septic tank systems would drive further network to investigation into extending reticulation include Urenui, into rural townships”. The Council could Onaero, Okato, determine to trigger this with the Egmont Village Urenui septic tank environmental health and Lepperton issues. This study would begin the process of understanding the desirability and feasibility of expanding the wastewater network, and more funding would be required in the LTP to complete this multi-year investigation work. Note that any work to consider reticulating Onaero would be reliant on having an adaptive coastal management plan in place first. Smoothing $200,000 0.208% The Pukekura Park lakes require reserve for opex dredging on a regular cycle. Creating a Pukekura Park (into a smoothing reserve enables this to be lake dredging reserve) done on a regular planned basis, rather (ongoing) than as a one-off project.

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Option 3: Strategic planning for the future ($950,000 opex; 1.1 per cent 4 rates increase)

Project / Cost AP rates Comment initiative impact Increased $700,000 0.728% Increasing the overall forward planning strategic opex budget would enable the Council to planning (ongoing) undertake more strategy and planning resources work such as:  Reserve management and recreation planning  Townships and village plans  Project management resources to accelerate Lifestyle Capital projects such as the Taranaki Traverse / Coastal Walkway extension  Improved policy research and analysis capacity to understand emerging community issues, such as those arising from growth and demographic changes  Community arts and culture planning and co-ordination,  Project support for the Strategy Group. Waitara and $200,000 0.208% This would provide comprehensive plans Inglewood opex for the Waitara and Inglewood towns, CBD and (one-off) with particularly emphasis on their CBDs. town plans Adaptive $150,000 0.156% This would enable the Council and the coastal opex Onaero community to have a collaborative management (one-off) community conversation regarding the plan for future management of the Onaero Onaero residential community in relation to the coastal erosion hazard, including managed retreat and the potential for the delay of the timing of managed retreat through the existing Onaero seawall and the potential Onaero seawall extension. It is likely that Onaero will be the first of our coastal communities requiring such a plan.

26. The inclusion of these items into the Annual Plan would demonstrate a commitment to improving infrastructure and planning in the district, whilst not committing to an unrealistic work programme at short notice (such as an increased renewal capital works programme).

109 Council agenda Extraordinary (10 March 2020) - Annual Plan

27. Councillors also sought additional information on a range of smaller projects. 4 Again, these have not been included in the Annual Plan and would need to be specifically resolved to be included. Some of these items are not well costed and a high estimate has been used reflecting this uncertainty.

Project / Cost AP rates Comment initiative impact Waitara $100,000 0.104% This is a strong candidate for inclusion Stormwater opex as it will mean the Council can employ acceleration (ongoing) an additional stormwater engineer to focus on accelerating planning of stormwater projects (with an initial focus on Waitara, followed by other areas). CCTV $100,000 0.104% This is included above in option 1. through opex stormwater (ongoing) pipes Multi-sport $150,000 0.156% This is a strong candidate for inclusion development opex (one- as it would accelerate the multi-sports concept off) hub through development of a business design case and concept design. Onaero $75,000 0.005% This is a strong candidate for inclusion. Domain capex $75,000 was included in Annual Plan drainage (+$75,000 2019/20 with the other half to come from from TET, but the application was 2019/20) declined by TET. (one-off) Zeal Youth $50,000 opex 0.052% This would support Zeal to develop a space (on top of youth space in the CBD by renting $100,000 space at the Mayfair (as per the recent p.a.) deputation to the Strategy and (ongoing) Operations Committee). New $100,000 0.104% This would increase the funding to Plymouth opex complete the CBD 2050 Strategy and CBD 2050 (+$140,000 begin the detailed planning work. Strategy in 2019/20 and 2020/21) (one-off)

110 Council agenda Extraordinary (10 March 2020) - Annual Plan

Project / Cost AP rates Comment 4 initiative impact Waitara $250,000 0.015% Waitara has a low level of footpaths footpaths capex and high level of people with difficulty (on top of walking. This budget would deliver $100,000 approximately 2km of footpaths. p.a. in the LTP for new We recommend this issue continue to footpaths, be considered in the Accessibility kerbs and Strategy review, and then fed into the channels) Long-Term Plan. The Council could (ongoing) consider this as a district-wide fund using a needs-based assessment (noting that Waitara would likely receive considerable funding under such an approach). Port $50,000 opex 0.052% This would enable a review and update Taranaki (one-off) the previous business case. This would Marina involve working with Port Taranaki. feasibility study review and update Motorsport $100,000 0.104% This would involve undertaking a study and driver opex (one- into whether a motorsport hub and training off) driver training facility would be viable in facility New Plymouth district. feasibility study Creativity, $100,000 0.104% Community arts and culture is one of Arts and opex (one- the focus sectors in Taranaki 2050. This Culture off) strategy could outline a community Strategy vision for arts and culture to grow our economy as well as how NPDC can support the development of the communities’ arts and cultural activities. Social and $50,000 opex 0.052% This would enable the Council to affordable (one-off) undertake a detailed assessment of housing housing issues in New Plymouth district, research particularly focused on social and affordable housing needs, and existing Council housing assets. Inglewood $125,000 0.006% This would enable a motorhome dump motorhome capex (one- station to be built in Inglewood and dump off) therefore enable Inglewood to become station a Motorhome Friendly Town. This item is in the Inglewood Community Board Plan.

111 Council agenda Extraordinary (10 March 2020) - Annual Plan

Project / Cost AP rates Comment 4 initiative impact Lepperton Uncosted, 0.030% The budget is unknown, but could public toilets potentially up potentially be high as Lepperton does to $500,000 not have reticulated sewage and has a capex (one- high water table, so this may require a off) bespoke system. There may also need to be a land purchase depending on the location sought. We recommend that you await the resolution of the Lepperton Hall issue first and then consider in the LTP (via the Waitara Community Board’s Plan). This approach would enable some investigations be undertaken to develop a more robust budget. Solar panel Self-funding This would likely require significant voluntary changes to the current voluntary targeted targeted rate policy settings (such as rate the loan cap). We recommend that if you want to consider this, it be done in the Long-Term Plan alongside a likely upcoming Taranaki District Health Board request for changes to the current VTR scheme for home energy efficiency. Waitara Uncosted We recommend that you await the landfill outcome of investigations and then erosion seek central government funding before committing to rates funding (as a last resort). The Solid Waste Development Reserve could also be utilised as a funding source. This old landfill is already being prioritised by staff as it is a known risk. Waitara Uncosted We recommend that the Waitara Christmas Community Board include this in the lights review of their Community Board Plan, and then seek inclusion into the next LTP. Waitara Uncosted Work is underway on developing a CCTV business case for the LTP for CCTV camera upgrades and new locations across the upgrade district.

112 Council agenda Extraordinary (10 March 2020) - Annual Plan

NEXT STEPS 4

28. Once preliminary decisions have been made, including a decision on the items above and whether or not to consult, officers will continue to refine and develop the Annual Plan.

29. If there is consultation then the next step will also include the development of a consultation document. This will focus on the identified significant or material variations between the Long-Term Plan and the Annual Plan.3

30. If the Council determines there are no significant or material variations, then the options are to either engage the community on related matters or to not engage the community in relation to the Annual Plan. Officers do not consider there is any capital project that is appropriate for detailed community engagement.

31. The timeframe for any consultation is likely to occur at or around the same time as pre-consultation for the Long-Term Plan 2021-31.

SIGNIFICANCE AND ENGAGEMENT

32. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being significant because the Annual Plan sets the capital works programme, operating expenditure and rates for the 2020/21 calendar year. This is done in accordance with the Long-Term Plan 2018-28.

33. Consultation is required if there are significant or material variations from the Long-Term Plan to the Annual Plan.

34. The biggest change to the Annual Plan from the Long-Term Plan is the decision to delay the replacement of the Thermal Dryer at the Waste Water Treatment Plant. The report at the extraordinary Council meeting of 28 February 2020 outlined reasons not to consult on this matter. The level of service received by the community remains the same, and overall the option selected had the lowest net present value.

OPTIONS

Option 1 Agree to the proposed Annual Plan and do not consult

35. Under this option, Councillors would be agreeing to the Annual Plan with the changes presented in this report, and determining that these changes are not significant or material variations from the Long-Term Plan and therefore do not require community consultation.

3 Significant is defined as something of high significance in accordance with the Significance and Engagement Policy. Materiality is defined in accordance with accounting standards.

113 Council agenda Extraordinary (10 March 2020) - Annual Plan

Financial and Resourcing Implications 4

36. This proposed Annual Plan provides for $176.44m of operating expenditure, $56.91m of capital expenditure and has a rates requirement of $100.71m. The average residential rate increases by 3.1 per cent.

Risk Analysis

37. The change of projects may generate some disappointment in the community for people expecting certain projects to occur.

Promotion or Achievement of Community Outcomes

38. The Annual Plan includes capital projects and operational programmes that achieve all community outcomes.

Statutory Responsibilities

39. Section 95 of the Local Government Act 2002 outlines the requirements of an Annual Plan.

Consistency with Policies and Plans

40. The Annual Plan includes funding to achieve policies and plans.

Participation by Māori

41. No participation with Māori has occurred in developing this Annual Plan. However, Māori have participated in the planning and development of some projects included in the Annual Plan (and will do so for other projects included in the Annual Plan), as well as in the Long-Term Plan 2018-28 development process.

Community Views and Preferences

42. The Long-Term Plan 2018-28 received over 4000 submissions that were taken into account in determining the Long-Term Plan’s position for the 2020/21 financial year.

Advantages and Disadvantages

43. This option continues with the broad programme from the Long-Term Plan 2018-28 and is therefore in keeping with a well-consulted on approach. It responds to changes in circumstance although not significantly. However, there is no further community consultation on the 2020/21 budget and rates.

114 Council agenda Extraordinary (10 March 2020) - Annual Plan

Option 2 Agree to the proposed Annual Plan with further minor changes 4 and do not consult

44. Under this option, Councillors would agree to the Annual Plan with the changes outlined in this report as well as further changes that were not considered (either individually or cumulatively) to be significant or material variations from the Long-Term Plan, and therefore do not require community consultation.

Financial and Resourcing Implications

45. Elected members will need to take into account the five per cent per annum limit to rates increase in the Long-Term Plan. This limit can be exceeded without triggering consultation, although should be factored into assessing the significance of the decisions being made. There may also be implications for other key measures, such as debt.

Risk Analysis

46. This depends on the changes. Councillors should be aware that adding in capital projects to the Annual Plan process may not see them delivered on time or on budget due to the potential lack of forward planning and assessment of the project.

Promotion or Achievement of Community Outcomes

47. This will need to be considered as part of making any changes.

Statutory Responsibilities

48. Section 95 of the Local Government Act 2002 outlines the requirements of an Annual Plan.

Consistency with Policies and Plans

49. This will need to be considered as part of making any changes.

Participation by Māori

50. There has been no participation by Māori in the Annual Plan process.

Community Views and Preferences

51. The Long-Term Plan 2018-28 received over 4000 submissions.

Advantages and Disadvantages

52. This option enables Councillors to make small changes to the Annual Plan that do not trigger consultation. It does not enable larger changes.

115 Council agenda Extraordinary (10 March 2020) - Annual Plan

4 Option 3 Agree to the proposed Annual Plan with further changes and consult on those further changes

53. Under this option, Councillors would agree to the Annual Plan with the changes outlined in this report as well as further changes that were considered (either individually or cumulatively) to be significant or material variations from the Long-Term Plan, and therefore require community consultation.

Financial and Resourcing Implications

54. This would need to be assessed as part of making any changes.

Risk Analysis

55. The timeframe to consult on and then adopt the Annual Plan before 30 June 2020 is likely to be tight, but achievable (although may have resource implications).

Promotion or Achievement of Community Outcomes

56. This will need to be considered as part of making any changes.

Statutory Responsibilities

57. Section 95 of the Local Government Act 2002 outlines the requirements of an Annual Plan. This includes that a local authority must consult on an annual plan unless that plan does not include any significant or material variations from the relevant year of the long-term plan to that annual plan.

Consistency with Policies and Plans

58. This will need to be considered as part of making any changes. Particular regard should be given to the five per cent rates increase limit set in the Long-Term Plan. Including an item in the Annual Plan that is inconsistent with a policy or plan is likely to increase the significance or materiality of that variation.

Participation by Māori

59. Māori would be able to have their say under this option, but have not participated to date in the Annual Plan process.

Community Views and Preferences

60. The community would be able to have their say under this option.

116 Council agenda Extraordinary (10 March 2020) - Annual Plan

Advantages and Disadvantages 4

61. This option would require a significant or material variation. It requires resources for consultation that could be used elsewhere.

Recommended Option This report recommends option1 (Agree to the proposed Annual Plan and do not consult) for addressing the matter.

APPENDICES

Appendix 1 Draft Council services page for Annual Plan 2020/21 (ECM 8254526)

Report Details Prepared By: Greg Stephens (Senior Policy Adviser) Team: Policy Development Team Approved By: Craig Stevenson (Chief Executive) Ward/Community: District-wide Date: 4 March 2020 File Reference: ECM 8184946

------End of Report ------

117 Council agenda Extraordinary (10 March 2020) - Annual Plan

Council Services 4

SUPPORTING INFORMATION

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 1

118 Council agenda Extraordinary (10 March 2020) - Annual Plan

Community Partnerships 4

The community partnerships service works alongside community organisations, educational institutions, iwi, and business and government agencies to build a strong and connected community.

We off er advice and support to our partners to help them plan for the future and respond to the changing needs of the community. We also fund some key partnerships.

Community partnerships manages the Council’s community grants funding scheme, off ering contestable funding to organisations and groups whose projects align with our strategic vision and meet funding criteria.

We also provide aff ordable housing for eligible elderly people in the district. As part of this service, a Council Housing Offi cer makes regular visits to monitor the wellbeing of our tenants.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We build strategic The percentage of partners satisfi ed with the Council’s 95% relationships that support advice and involvement in community initiatives. collaboration, capability and The percentage of residents satisfi ed with the Council’s Exceeds peer capacity in the community assistance and support to community groups (NRB group average sector. survey*). We provide a ‘start-up’ The number of initiatives receiving ‘start-up’ fi nancial 3 fund to support creativity support. and collaboration in new community initiatives. We provide eff ective funding The percentage of key performance indicators achieved 95% support for community by recipients of the Council’s grants (as set out in funding organisations and initiatives. contracts). We eff ectively coordinate The percentage of tenants satisfi ed with the service. 90% and administer the housing for the elderly service.

* All NRB survey targets are excluding ‘don’t know’ responses.

2 ANNUAL PLAN 2020/21 I SUPPORTING INFORMATION

119 Council agenda Extraordinary (10 March 2020) - Annual Plan

Community Partnerships 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 3.48 3.34 3.59 Targeted rates --- Subsidies and grants for operating purposes 0.06 0.06 0.06 Fees and charges 1.06 1.12 1.12 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 4.60 4.51 4.77 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.41) (3.38) (3.56) Finance costs (0.01) (0.03) (0.01) Internal charges and overheads applied (0.84) (0.59) (0.74) Other operating funding applications - - - Total applications of operating funding (B) (4.26) (4.00) (4.31) Surplus/(defi cit) of operating funding (A - B) 0.35 0.51 0.45 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.02) (0.02) (0.03) Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) (0.02) (0.02) (0.03)

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service --- - to replace existing assets (0.10) (0.11) (0.11) (Increase)/decrease in reserves (0.23) (0.38) (0.32) (Increase)/decrease of investments --- Total applications of capital funding (D) (0.33) (0.48) (0.43) Surplus/(defi cit) of capital funding (C - D) (0.35) (0.51) (0.45) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.31 0.33 0.21 less deferred/unfunded (0.17) (0.15) (0.03) Net funding transferred to renewals reserves 0.14 0.18 0.18

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 3

120 Council agenda Extraordinary (10 March 2020) - Annual Plan

Customer and Regulatory Solutions 4

The fi rst point of contact for the Council’s regulatory services is our Customer Services Team, who assist customers by telephone, email or in person at the Civic Centre. Enquiries that need further input are recorded as service requests and forwarded to the relevant teams in the organisation.

Our regulatory teams process building, land use and subdivision consents, food, alcohol, health and encroachment licences and issue dog licences. We monitor and enforce legislation and bylaws for all of these functions as well as parking control, and health and noise nuisances. We develop the District Plan and other policies that guide the future development of the district. We also provide case management for projects and events that require involvement of multiple Council teams.

The Central City Facilitator is included within this service, with responsibility for facilitating and enabling projects and policy across Council to ensure a coordinated and prioritised delivery of outcomes that support a vibrant and prosperous New Plymouth Central Business District (CBD).

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 Our animal control processes The percentage of animal control emergency situations* 100% contribute to a safe and responded to within two hours. healthy community. The percentage of known dogs registered. 95% The percentage of residents satisfi ed with animal control Exceeds peer activities (NRB survey**). group average We respond to formal The percentage of formal complaints that receive an 90% complaints in a timely interim reply or are resolved within fi ve working days. manner. We process requests for The percentage of requests for offi cial information 100% offi cial information within completed within statutory timeframe. timeframes set under Local Government Offi cial Information and Meetings Act (1987). We conduct licensing All businesses required to be licensed are inspected in 100% inspections in accordance accordance with statutory requirements. with statutory requirements. We process consent The percentage of building applications processed within 100% applications within statutory statutory timeframes (consents and code compliance timeframes. certifi cates). The percentage of non-notifi ed resource management 100% consents processed within statutory timeframes.

* Animal control emergency situations: assisting emergency services, attacks by dogs, stock on the roads and injured animals. ** All NRB survey targets are excluding ‘don’t know’ responses.

4 ANNUAL PLAN 2020/21 I SUPPORTING INFORMATION

121 Council agenda Extraordinary (10 March 2020) - Annual Plan

Customer and Regulatory Solutions 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 4.69 4.26 4.62 Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges 8.58 8.61 9.10 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts 0.76 0.72 0.79 Total operating funding (A) 14.03 13.59 14.51 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (8.46) (7.38) (8.42) Finance costs (0.04) - Internal charges and overheads applied (4.84) (5.44) (5.34) Other operating funding applications - - - Total applications of operating funding (B) (13.29) (12.86) (13.76) Surplus/(defi cit) of operating funding (A - B) 0.74 0.73 0.75 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.02) (0.03) (0.05) Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) (0.02) (0.03) (0.05)

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service --- - to replace existing assets (0.62) (0.54) (0.54) (Increase)/decrease in reserves (0.09) (0.15) (0.15) (Increase)/decrease of investments --- Total applications of capital funding (D) (0.71) (0.69) (0.70) Surplus/(defi cit) of capital funding (C - D) (0.74) (0.73) (0.75) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.40 0.42 0.66 less deferred/unfunded 0.31 0.27 0.04 Net funding transferred to renewals reserves 0.71 0.70 0.70

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 5

122 Council agenda Extraordinary (10 March 2020) - Annual Plan

Economic Development 4

We work collaboratively with the Taranaki councils, central government and other agencies in the region to develop and improve the local economy. This includes directly funding and overseeing Venture Taranaki Trust, the Council-controlled organisation responsible for economic development and tourism industry support services in the district. Venture Taranaki Trust also has agreements with South Taranaki District Council and Stratford District Council to deliver similar services in those districts.

The Council’s priorities for economic development are set out in Tapuae Roa: Make Way for Taranaki – the Regional Economic Development Strategy and Action Plan adopted in February 2018. The Strategy takes a cross-regional approach, focusing on unlocking opportunities for economic growth in the region. The Strategy’s mission statement: Taranaki, where talent becomes enterprise – Kia eke panuku, captures the regional vision for Taranaki as a place that off ers an attractive lifestyle for talented people, in a high value economy.

In April 2018, the Government announced a ban on any new off shore oil and gas exploration permits. This was followed in 2019 with the announcement of the Climate Change Response (Zero Carbon) Amendment Act to be fully enacted by 2021. Recognising the signifi cant potential economic impact of the announcements, Venture Taranaki responded quickly in developing the Taranaki 2050 Roadmap in 2019. In late 2019 Government also released the Draft National Policy Statement for Freshwater Management, with potential for further economic impact of the Taranaki agricultural sector. The change in Government policy will continue to be a focus for Venture Taranaki in 2020/21 in relation to the future of the Taranaki economy.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We promote the New The number of major events attracted or retained. 4 major events Plymouth District and the Taranaki region as a vibrant and desirable place to live, work and visit. We facilitate, promote, and The level of annual investment in regional businesses $1,000,000 support sustainable business (subject to central government policy). growth, investment and The annual percentage of clients satisfi ed with Venture >85% employment opportunities Taranaki business support services. in Taranaki. The level of annual investment in the management $240,000 capability of Taranaki’s small and medium sized businesses.

6 ANNUAL PLAN 2020/21 I SUPPORTING INFORMATION

123 Council agenda Extraordinary (10 March 2020) - Annual Plan

Economic Development 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 3.79 3.99 3.93 Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges --- Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 3.79 3.99 3.93 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.33) (3.38) (3.40) Finance costs - (0.02) - Internal charges and overheads applied (0.41) (0.51) (0.62) Other operating funding applications - - - Total applications of operating funding (B) (3.74) (3.90) (4.02) Surplus/(defi cit) of operating funding (A - B) 0.05 0.09 (0.09) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.01) (0.01) - Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) (0.01) (0.01) -

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service --- - to replace existing assets --- (Increase)/decrease in reserves (0.04) (0.07) 0.09 (Increase)/decrease of investments --- Total applications of capital funding (D) (0.04) (0.07) 0.09 Surplus/(defi cit) of capital funding (C - D) (0.05) (0.09) 0.09 Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.08 0.09 - less deferred/unfunded (0.05) (0.02) 0.07 Net funding transferred to renewals reserves 0.04 0.07 0.07

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 7

124 Council agenda Extraordinary (10 March 2020) - Annual Plan

Emergency Management and Business Continuance 4 As a member of the Taranaki Civil Defence Emergency Management Group, the Council works with the other Taranaki councils, the community and other agencies to plan for and manage the response to emergency events scaling from isolated incidents and business continuity events to wide-scale multi agency events. These activities include disaster risk reduction to reduce the impact of emergencies, readiness to train and prepare to respond to events, and the implementation of strategic recovery from emergencies. This includes ensuring the Council can continue to operate as well as possible during an emergency event, both major and minor.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We plan for emergency Emergency processes and plans are up to date. Emergency plans events. are reviewed

8 ANNUAL PLAN 2020/21 I SUPPORTING INFORMATION

125 Council agenda Extraordinary (10 March 2020) - Annual Plan

Emergency Management and Business Continuance 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 1.04 1.17 1.17 Targeted rates --- Subsidies and grants for operating purposes 1.21 1.26 1.45 Fees and charges --- Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 2.25 2.44 2.62 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (1.62) (1.67) (2.02) Finance costs (0.01) (0.03) (0.05) Internal charges and overheads applied (0.56) (0.62) (0.51) Other operating funding applications - - - Total applications of operating funding (B) (2.18) (2.32) (2.58) Surplus/(defi cit) of operating funding (A - B) 0.07 0.12 0.04 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt - 0.11 (0.05) Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) - 0.11 (0.05)

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service (0.06) (0.20) (0.05) - to replace existing assets --- (Increase)/decrease in reserves (0.01) (0.02) 0.05 (Increase)/decrease of investments --- Total applications of capital funding (D) (0.07) (0.23) 0.01 Surplus/(defi cit) of capital funding (C - D) (0.07) (0.12) (0.04) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.11 0.05 0.03 less deferred/unfunded (0.09) (0.03) (0.01) Net funding transferred to renewals reserves 0.01 0.03 0.03

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 9

126 Council agenda Extraordinary (10 March 2020) - Annual Plan

Flood Protection and Control Works 4

The Council’s fl ood protection and control works service provides fl ood protection systems to urban areas in the district. We monitor and maintain three fl ood protection dams, three diversion tunnels, several bunded ponding areas and a weir.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We eff ectively maintain the Major fl ood protection and control works are maintained, Achieved Council’s fl ood protection repaired and renewed in accordance with the Asset and control works. Management Plan and annual works programme.

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127 Council agenda Extraordinary (10 March 2020) - Annual Plan

Flood Protection and Control Works 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 0.17 0.11 0.30 Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges --- Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 0.17 0.11 0.30 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (0.10) (0.04) (0.10) Finance costs (0.01) (0.01) (0.01) Internal charges and overheads applied (0.02) (0.02) (0.15) Other operating funding applications - - - Total applications of operating funding (B) (0.13) (0.07) (0.26) Surplus/(defi cit) of operating funding (A - B) 0.04 0.04 0.04 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt - (0.01) (0.01) Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) - (0.01) (0.01)

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service - - (0.00) - to replace existing assets (0.02) (0.03) (0.03) (Increase)/decrease in reserves - (0.01) (0.00) (Increase)/decrease of investments --- Total applications of capital funding (D) (0.03) (0.04) (0.03) Surplus/(defi cit) of capital funding (C - D) (0.04) (0.04) (0.04) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.13 0.14 0.12 less deferred/unfunded (0.10) (0.11) (0.09) Net funding transferred to renewals reserves 0.03 0.03 0.03

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 11

128 Council agenda Extraordinary (10 March 2020) - Annual Plan

Govett-Brewster Art Gallery/ Len Lye Centre 4 The Govett-Brewster Art Gallery is Aotearoa’s leading contemporary art museum. Recognised nationally and internationally for its dedication to contemporary art and commitment to art from the Pacifi c, the gallery off ers a wide range of dynamic exhibitions, community events and education programmes.

In 2015, the Len Lye Centre opened as an extension to the Govett-Brewster Art Gallery. New Zealand’s fi rst institution dedicated to a single artist, it is a facility of local, national and international signifi cance. The Len Lye Centre provides a continuous, accessible and stimulating programme that explores the art and ideas of this pioneering fi lmmaker and kinetic sculptor.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide access to The annual number of exhibitions on off er. 7 an engaging range of The annual number of visitor entries. 116,000 contemporary art from NZ The percentage of residents satisfi ed with the service (NRB Meets or exceeds and around the world. survey*). peer group average The percentage of customers satisfi ed with their overall 82% experience at the Govett-Brewster Art Gallery and Len Lye Centre (in-house surveys).

* All NRB survey targets are excluding ‘don’t know’ responses.

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129 Council agenda Extraordinary (10 March 2020) - Annual Plan

Govett-Brewster Art Gallery/Len Lye Centre 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 4.47 4.75 4.67 Targeted rates --- Subsidies and grants for operating purposes 0.26 0.38 0.37 Fees and charges 0.73 0.72 0.75 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 5.47 5.85 5.79 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.77) (4.03) (4.01) Finance costs (0.01) (0.03) (0.01) Internal charges and overheads applied (1.45) (1.51) (1.49) Other operating funding applications - - - Total applications of operating funding (B) (5.23) (5.56) (5.51) Surplus/(defi cit) of operating funding (A - B) 0.24 0.29 0.28 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt 0.03 0.02 0.03 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 0.03 0.02 0.03

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service (0.05) (0.05) (0.05) - to replace existing assets (0.16) (0.17) (0.17) (Increase)/decrease in reserves (0.07) (0.10) (0.10) (Increase)/decrease of investments --- Total applications of capital funding (D) (0.27) (0.31) (0.31) Surplus/(defi cit) of capital funding (C - D) (0.24) (0.29) (0.28) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.59 0.62 0.53 less deferred/unfunded (0.37) (0.36) (0.27) Net funding transferred to renewals reserves 0.23 0.26 0.26

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 13

130 Council agenda Extraordinary (10 March 2020) - Annual Plan

Governance 4

The governance service supports the Mayor, councillors and community board members to be eff ective, representative and accountable decision-makers. We facilitate and administer Council, committee and community board meetings and coordinate a range of civic functions. We also manage local authority elections.

We make sure that people have easy access to the information they need to be involved in Council decision- making.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We eff ectively manage local Elections and polls comply with the provisions of the Local * elections in accordance with Electoral Act 2001 and are without successful petitions for statutory requirements. inquiry into the conduct of elections. Council processes comply The Long-Term Plan, Annual Plan and Annual Report are Full compliance with statutory requirements. each adopted within statutory timeframes. Meeting agendas are available as specifi ed by legislation. Full compliance

* No triennial elections in this year.

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131 Council agenda Extraordinary (10 March 2020) - Annual Plan

Governance 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 4.04 4.63 4.38 Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges 0.01 0.01 0.01 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 3.98 4.64 4.39 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (1.99) (2.25) (2.02) Finance costs - (0.01) - Internal charges and overheads applied (2.16) (2.31) (2.37) Other operating funding applications - - - Total applications of operating funding (B) (4.14) (4.58) (4.38) Surplus/(defi cit) of operating funding (A - B) (0.09) 0.06 0.01 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.01) (0.01) - Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) (0.01) (0.01) -

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service --- - to replace existing assets --- (Increase)/decrease in reserves 0.09 (0.05) (0.01) (Increase)/decrease of investments --- Total applications of capital funding (D) 0.09 (0.05) (0.01) Surplus/(defi cit) of capital funding (C - D) 0.09 (0.06) (0.01) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.13 0.13 - less deferred/unfunded (0.10) (0.08) 0.05 Net funding transferred to renewals reserves 0.03 0.05 0.05

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 15

132 Council agenda Extraordinary (10 March 2020) - Annual Plan

Management of Investments and Funding 4

This service manages all Council-owned investments, all income not assigned to other Council activities and all of Council’s borrowing. This includes: • The Council’s Perpetual Investment Fund (PIF), managed by the New Plymouth PIF Guardians Ltd. • One hundred per cent ownership of Papa Rererangi i Puketapu Limited, the Council-Controlled Organisation that runs the New Plymouth Airport. • Administration of 1,500 property leases and agreements. • Production forestry on Council-owned land and two joint venture forestry investments. • Minor equity investments in Civic Assurance Limited and the Local Government Funding Agency.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We manage the Perpetual The annual return from the PIF received by the Council. 3.3% + CPI Investment Fund (PIF) to + management provide sustainable Council fees and costs revenue. We manage the Council’s Debt levels comply with limits set by policy. All measures met borrowing programme in accordance with the Liability Management Policy.

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133 Council agenda Extraordinary (10 March 2020) - Annual Plan

Management of Investments and Funding 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties (9.59) (9.98) (9.62) Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges 2.03 2.52 1.68 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts 11.88 12.80 12.46 Total operating funding (A) 4.32 5.35 4.52 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (2.04) (1.55) (19.92) Finance costs (0.23) (1.31) (0.40) Internal charges and overheads applied (0.73) (0.34) (0.76) Other operating funding applications - - - Total applications of operating funding (B) (3.00) (3.19) (21.09) Surplus/(defi cit) of operating funding (A - B) 1.32 2.15 (16.57) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.25) (0.14) (0.88) Gross proceeds from sale of assets 19.30 - 17.40 Lump sum contributions (7.90) - - Other dedicated capital funding - - - Total sources of capital funding (C) 11.15 (0.14) 16.52

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service --- - to replace existing assets --- (Increase)/decrease in reserves (12.48) (2.02) 0.06 (Increase)/decrease of investments --- Total applications of capital funding (D) (12.48) (2.02) 0.06 Surplus/(defi cit) of capital funding (C - D) (1.33) (2.15) 16.57 Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 0.04 0.04 - less deferred/unfunded (0.02) (0.01) 0.03 Net funding transferred to renewals reserves 0.02 0.03 0.03

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 17

134 Council agenda Extraordinary (10 March 2020) - Annual Plan

Parks and Open Spaces 4

New Plymouth District has a reputation for the quality of its public parks and open spaces. The places, spaces and assets we manage and maintain include: • 1,600ha of park and reserve land. • 82km of walkways, including 12.7km of Coastal Walkway. • Forty-eight playgrounds. • Nine skate park sites. • Twenty-four sports parks for use by residents and visitors. • The regional crematorium and administer 15 operational cemeteries. • Brooklands Zoo. • Public art and monuments. • Forty-seven public toilets.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We maintain quality district The percentage of residents satisfi ed with the quality of the 95% parks, reserves and open district’s parks and reserves, including the Coastal Walkway spaces. and Pukekura Park (NRB survey*). The percentage of residents satisfi ed with the quality of the 95% district’s urban landscapes and streets (NRB survey*). The percentage of residents satisfi ed with the quality of the 95% district’s sports parks (NRB survey*). The percentage of residents satisfi ed with the quality of the 95% district’s playgrounds (NRB survey*). The percentage of Brooklands Zoo visitors satisfi ed with 90% the zoo (in-house survey). We maintain access to the The percentage of households in the district that are within 71% district’s parks, reserves and 500 metres of a park, reserve or neighbourhood open open spaces. space. We provide quality public The percentage of the community satisfi ed with the quality 80% toilets across the district. of the district’s public toilets (NRB survey*).

* All NRB survey targets are excluding ‘don’t know’ responses.

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135 Council agenda Extraordinary (10 March 2020) - Annual Plan

Parks and Open Spaces 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 14.38 15.60 15.26 Targeted rates --- Subsidies and grants for operating purposes 0.01 0.01 0.01 Fees and charges 2.02 2.03 2.10 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 16.41 17.64 17.37 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (13.38) (11.14) (11.19) Finance costs (0.56) (0.90) (0.67) Internal charges and overheads applied (2.80) (2.76) (2.68) Other operating funding applications - - - Total applications of operating funding (B) (16.74) (14.80) (14.54) Surplus/(defi cit) of operating funding (A - B) (0.33) 2.84 2.83 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure 0.07 - - Development and fi nancial contributions 0.81 0.92 0.92 Increase (decrease) in debt 4.43 2.74 1.55 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 5.31 3.65 2.47

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.84) (0.43) (0.43) - to improve the level of service (1.52) (3.82) (1.72) - to replace existing assets (1.60) (1.73) (1.73) (Increase)/decrease in reserves (1.02) (0.51) (1.43) (Increase)/decrease of investments --- Total applications of capital funding (D) (4.98) (6.49) (5.30) Surplus/(defi cit) of capital funding (C - D) 0.33 (2.84) (2.83) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 3.00 3.14 2.55 less deferred/unfunded (0.85) (0.90) (0.31) Net funding transferred to renewals reserves 2.14 2.24 2.24

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 19

136 Council agenda Extraordinary (10 March 2020) - Annual Plan

Puke Ariki and Community Libraries 4

Puke Ariki’s central library, fi ve community libraries, mobile library, museum and visitor information centre connect Taranaki residents and out-of-region visitors to a wealth of knowledge, exhibitions, experiences and resources. We are a dynamic people-orientated centre, protecting and promoting access to the heritage of the district and our country. We provide an accessible mix of print and digital lending and reference resources to meet the changing needs of our community.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide an accessible The percentage of customers satisfi ed with the i-SITE Visitor 95% and informative point of Information Centre (in-house survey). contact and booking service for visitors to New Plymouth District. We provide an accessible The percentage of customers who are satisfi ed with the 95% mix of lending and reference library collections (in-house surveys). resources that meet the The number of library members. 29,000 changing needs of the community. The annual number of library items loaned. 795,000 We off er widely accessible The annual number of programmed learning opportunities 1,200 and engaging education on off er. programmes programmes. The number of participants attending. 29,000 The percentage of participants satisfi ed with programmes 95% ( in-house). We provide 24/7 online The number of digital heritage records created or improved 11,000 access to the heritage annually. collection.

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137 Council agenda Extraordinary (10 March 2020) - Annual Plan

Puke Ariki and Community Libraries 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 11.25 11.00 12.06 Targeted rates --- Subsidies and grants for operating purposes 0.40 0.40 0.40 Fees and charges 0.51 0.42 0.42 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 12.16 11.83 12.88 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (6.38) (6.01) (6.61) Finance costs (0.07) (0.16) (0.07) Internal charges and overheads applied (3.74) (3.61) (3.75) Other operating funding applications - - - Total applications of operating funding (B) (10.19) (9.78) (10.43) Surplus/(defi cit) of operating funding (A - B) 1.96 2.05 2.45 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions 0.23 0.25 0.25 Increase (decrease) in debt 0.24 1.16 0.40 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 0.47 1.41 0.65

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand - (0.24) (0.03) - to improve the level of service (0.29) (1.24) (0.43) - to replace existing assets (1.51) (2.03) (1.34) (Increase)/decrease in reserves (0.64) 0.05 (1.29) (Increase)/decrease of investments --- Total applications of capital funding (D) (2.43) (3.46) (3.10) Surplus/(defi cit) of capital funding (C - D) (1.96) (2.05) (2.45) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 1.73 1.82 2.08 less deferred/unfunded 0.18 0.16 (0.10) Net funding transferred to renewals reserves 1.92 1.98 1.98

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 21

138 Council agenda Extraordinary (10 March 2020) - Annual Plan

Stormwater Management 4

Stormwater is rainwater that fl ows from surfaces like roofs, gardens, footpaths and roads. The Council’s stormwater drainage schemes collect, manage and dispose of stormwater run-off from around 6,600 hectares of urban area in the district, covering New Plymouth, Bell Block, Waitara, Inglewood, Urenui, Onaero, Lepperton, Egmont Village, Ōākura and Okato.

We operate and maintain 296 kilometres of stormwater pipes and a number of detention areas and engineered wetlands to help manage stormwater in the district.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide a stormwater The number of fl ooding events in the district per fi nancial 0 management system year. that protects people and property. The number of habitable fl oors aff ected in each fl ooding 1 or less event (per 1,000 properties connected to the Council’s stormwater system) We comply with all resource The number of abatement notices, infringement notices, 0 consents for discharges from enforcement orders and convictions received. our stormwater system. We respond to service The median response time to a fl ooding event (from the one hour requests in a timely manner. time that the Council receives notifi cation to the time service personnel reach the site). Customers are satisfi ed with The number of complaints received about the performance 7 or less the performance of our of the Council’s stormwater system (per 1,000 properties stormwater system. connected).

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139 Council agenda Extraordinary (10 March 2020) - Annual Plan

Stormwater Management 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 1.63 1.82 1.61 Targeted rates --- Subsidies and grants for operating purposes --- Fees and charges 0.01 0.01 0.01 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 1.64 1.83 1.62 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (0.56) (0.76) (0.64) Finance costs (0.16) (0.48) (0.18) Internal charges and overheads applied (0.55) (0.17) (0.38) Other operating funding applications - - - Total applications of operating funding (B) (1.27) (1.42) (1.20) Surplus/(defi cit) of operating funding (A - B) 0.37 0.42 0.42 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions 0.32 0.36 0.36 Increase (decrease) in debt 0.70 5.70 1.49 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 1.02 6.06 1.85

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.07) (1.55) (0.09) - to improve the level of service (0.75) (4.66) (1.54) - to replace existing assets (0.22) (0.33) (0.33) (Increase)/decrease in reserves (0.37) 0.06 (0.30) (Increase)/decrease of investments --- Total applications of capital funding (D) (1.40) (6.48) (2.27) Surplus/(defi cit) of capital funding (C - D) (0.37) (0.42) (0.42) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 2.65 2.78 3.65 less deferred/unfunded (2.38) (2.50) (3.38) Net funding transferred to renewals reserves 0.27 0.27 0.27

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 23

140 Council agenda Extraordinary (10 March 2020) - Annual Plan

Transportation 4

The Council’s transportation service manages a safe and effi cient transport network that enables eff ective movement of people, goods and services around the district. We operate and maintain the district’s existing transport network and plan for the future growth and development of the network.

Transportation activities are infl uenced by a complex mix of policy, legislation and national and regional strategies. We work within this framework to develop, maintain and renew assets in the network and conduct traffi c management on all roads, except state highways. Our service covers: • 1,278km of roads. • 272 bridges. • 8,039 street lights. • 11,178 traffi c signs. • Five tunnels.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide a local roading The change from the previous fi nancial year1 in the number Reducing network that is safe for all of fatalities and serious injury crashes on the district’s local road users. roading network, expressed as a number. We provide good quality The average quality of ride on the district’s sealed local 88% district roads. road network, as measured by smooth travel exposure. The percentage of residents satisfi ed with the overall 85% quality of the district’s roads (NRB survey*). We appropriately maintain The percentage of the sealed local road network that is 5.7% the district’s sealed roads. resurfaced (target based on reseal cycle of 16.5 years). We provide a high quality The percentage of footpaths that meet the levels of service More than 90% of and safe footpath network. and service standards in current condition surveys, as set footpath length out in the Transportation Asset Management Plan. surveyed in good or excellent condition Less than 1% of footpath length recorded as failed We respond to service The percentage of roading and footpath related customer 95% requests in a timely manner. service requests responded to within target timeframes.2 We provide a quality and safe The percentage of residents satisfi ed with the quality and 85% cycle network. safety of the district’s cycle network (NRB Survey*).

1 Measured 1 April to 31 March to refl ect the delay in data processing. 2 Service request timeframes: • one day for an electrical fault with traffi c signals, fl ooding, diesel spills, chemical spills or a slip to be cleared; • three days for street lighting faults and potholes; • fi ve days for traffi c counts, bus shelter repairs, road marking enquiries, culvert maintenance, rubbish bins, reinstatement of footpaths and debris in the roadside channel; • ten days for road surface faults, kerb and channel repairs, new kerb and channel, missing road signs and vegetation clearing.

* All NRB survey targets are excluding ‘don’t know’ responses.

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141 Council agenda Extraordinary (10 March 2020) - Annual Plan

Transportation 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 9.63 10.10 9.61 Targeted rates 4.23 4.37 4.39 Subsidies and grants for operating purposes 3.87 4.27 3.91 Fees and charges 0.35 0.35 0.35 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts 0.53 0.53 0.53 Total operating funding (A) 18.60 19.62 18.79 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (9.11) (9.89) (8.92) Finance costs (1.20) (1.11) (1.15) Internal charges and overheads applied (2.45) (2.46) (2.44) Other operating funding applications - - - Total applications of operating funding (B) (12.76) (13.45) (12.51) Surplus/(defi cit) of operating funding (A - B) 5.85 6.16 6.28 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure 6.04 8.41 8.63 Development and fi nancial contributions 0.46 0.51 0.51 Increase (decrease) in debt 1.59 0.88 2.69 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 8.08 9.80 11.83

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.42) (0.47) (1.44) - to improve the level of service (3.31) (2.90) (4.54) - to replace existing assets (9.87) (15.50) (16.62) (Increase)/decrease in reserves (0.34) 2.91 4.48 (Increase)/decrease of investments --- Total applications of capital funding (D) (13.93) (15.97) (18.11) Surplus/(defi cit) of capital funding (C - D) (5.85) (6.16) (6.28) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 12.55 13.17 11.30 less deferred/unfunded (7.51) (7.98) (6.10) Net funding transferred to renewals reserves 5.05 5.19 5.19

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142 Council agenda Extraordinary (10 March 2020) - Annual Plan

Venues and Events 4

The venues and events service comprises a broad group of activities, including attracting and managing a diverse programme of events at the TSB Bowl of Brooklands, TSB Showplace, TSB Stadium and Yarrow Stadium.

Our events include the annual TSB Festival of Lights, the Home and Lifestyle Expo, local Waitangi Day celebrations and other civic events. We also support other local events such as WOMAD.

The Todd Energy Aquatic Centre caters for a range of ages and activities, including learn to swim and fi tness classes. The district’s four community pools operate seasonally, over the summer months. The Council provides fi nancial support to the Bell Block Community Pool Society Incorporated for the Bell Block Community Pool.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide high quality The percentage of residents satisfi ed with the Council’s 94% community pools that swimming facilities (NRB survey*). encourage community The number of pool patrons per year. 390,000 participation in aquatic activities. We provide a range of The percentage of residents satisfi ed with Council’s events 95% appealing events at high (NRB survey*). quality venues. The percentage of residents satisfi ed with the Council’s 95% events venues (NRB survey*). We provide a network of The number of attendees and events/bookings across all 300,000 high quality venues that venues.1 attendees create opportunities for 1,100 events the community to attend arts, cultural, sporting and recreation activities.

1 The Council has reduced the expected number of attendees and events/bookings as a result of the closure of Yarrow Stadium’s east and west stands. * All NRB survey targets are excluding ‘don’t know’ responses.

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143 Council agenda Extraordinary (10 March 2020) - Annual Plan

Venues and Events 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 8.79 9.10 9.51 Targeted rates --- Subsidies and grants for operating purposes 0.73 0.76 0.78 Fees and charges 3.25 3.56 3.43 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 12.76 13.43 13.72 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (7.87) (8.58) (8.43) Finance costs (0.09) (0.10) (0.08) Internal charges and overheads applied (3.19) (3.02) (3.49) Other operating funding applications - - - Total applications of operating funding (B) (11.15) (11.71) (12.00) Surplus/(defi cit) of operating funding (A - B) 1.61 1.72 1.72 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt 0.25 (0.02) (0.01) Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 0.25 (0.02) (0.01)

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service (0.32) (0.06) (0.07) - to replace existing assets (1.43) (1.28) (1.79) (Increase)/decrease in reserves (0.12) (0.36) 0.15 (Increase)/decrease of investments --- Total applications of capital funding (D) (1.87) (1.70) (1.71) Surplus/(defi cit) of capital funding (C - D) (1.61) (1.72) (1.72) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 1.91 2.00 1.38 less deferred/unfunded (0.36) (0.36) 0.25 Net funding transferred to renewals reserves 1.55 1.64 1.64

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144 Council agenda Extraordinary (10 March 2020) - Annual Plan

Waste Management and Minimisation 4

The waste management and minimisation service includes waste and recycling collection from households and schools within defi ned areas of the district. Our kerbside collection includes mixed recyclables, glass and solid waste. We also operate four transfer stations, the Colson Road Regional Landfi ll and the New Plymouth Resource Recovery Facility (which includes a transfer station run by a private operator).

The service collects around 6,700 tonnes of solid waste and 5,800 tonnes of recyclable materials from more than 28,100 residential premises each year. Our transfer stations and the Resource Recovery Facility handle non- hazardous solid waste, including around 950 tonnes of green waste, 1,000 tonnes of recyclable materials and 17,500 tonnes of solid waste per year. The Resource Recovery Facility also accepts 2,500 tonnes of recycling from the Stratford and South Taranaki districts.

The Colson Road Regional Landfi ll takes around 42,000 tonnes of waste from the New Plymouth, Stratford and South Taranaki districts annually, disposing of it to an environmentally acceptable standard. We also promote waste minimisation, delivering educational programmes to businesses and schools across the district.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We encourage district wide The reduction in landfi ll waste generated per household 1% waste minimisation. (measured as a year on year percentage). We comply with all resource The number of abatement notices, infringement notices, 0 consents related to solid enforcement orders, and convictions received. waste collection and management. Customers are satisfi ed with The number of complaints about the Council’s solid waste 3 or less our solid waste collection service received (per 1,000 customers). and management service.

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145 Council agenda Extraordinary (10 March 2020) - Annual Plan

Waste Management and Minimisation 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 2.69 3.13 2.89 Targeted rates 5.05 5.25 4.94 Subsidies and grants for operating purposes --- Fees and charges 2.00 6.27 2.52 Internal charges and overheads recovered 0.42 0.60 - Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 10.16 15.24 10.35 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (8.12) (10.75) (8.80) Finance costs (0.06) (0.26) (0.12) Internal charges and overheads applied (2.24) (2.57) (1.32) Other operating funding applications - - - Total applications of operating funding (B) (10.42) (13.58) (10.25) Surplus/(defi cit) of operating funding (A - B) (0.26) 1.66 0.11 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions - - - Increase (decrease) in debt (0.04) 3.54 1.01 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) (0.04) 3.54 1.01

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand --- - to improve the level of service (1.54) (3.60) (1.07) - to replace existing assets (1.05) (0.13) (0.13) (Increase)/decrease in reserves 2.90 (1.48) 0.08 (Increase)/decrease of investments --- Total applications of capital funding (D) 0.31 (5.20) (1.12) Surplus/(defi cit) of capital funding (C - D) 0.26 (1.66) (0.11) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 1.01 1.06 0.44 less deferred/unfunded (0.62) (0.39) 0.23 Net funding transferred to renewals reserves 0.40 0.67 0.67

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 29

146 Council agenda Extraordinary (10 March 2020) - Annual Plan

Water Supply 4

The Council’s water supply service treats and distributes water that we source from groundwater bores and rivers in the district. We develop, operate and maintain water treatment plants to meet water quality standards. We also manage pump stations, pipe networks and storage facilities such as reservoirs, to ensure our community has a reliable and sustainable supply of fresh water. There are four separate water supplies in the district: New Plymouth (includes Omata, Bell Block, Waitara and Urenui), Inglewood, Ōākura and Okato. Combined, these facilities supply approximately 33 million litres of water per day to just over 31,000 households and businesses in defi ned urban and rural areas. We ensure our water supply complies with the New Zealand Drinking Water Standards and that it is used sustainably, particularly when demand is high. We also make sure there is water available for fi refi ghting in urban areas.

WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target 2020/21 We provide water that is safe Our level of compliance with Part 4 of the Drinking-water Full compliance to drink. Standards (bacteria compliance criteria). Our level of compliance with Part 5 of the Drinking-water Full compliance Standards (protozoal compliance criteria). We maintain the reticulated The percentage of real water loss from the Council’s 25% or less water network in good networked reticulation system.1 condition. We respond to faults and The median response time to urgent callouts (from the 1 hour or less unplanned interruptions to time that the Council receives notifi cation to the time that the water supply network in service personnel reach the site). a timely manner. The median resolution time for urgent callouts (from 4 hours or less for the time the Council receives notifi cation, to the time mains < 250 dia that service personnel confi rm resolution of the fault or 8 hours or less for interruption). mains ≥ 250 dia The median response time to non-urgent callouts (from 24 hours or less the time the Council receives notifi cation to the time that service personnel reach the site). The median resolution time for non-urgent callouts (from 48 hours or less the time the Council receives notifi cation to the time that service personnel confi rm resolution of the fault or interruption). Customers are satisfi ed with The total number of complaints (per 1,000 connections) 10 or less our water supply service. received about any of the following: • drinking water clarity, taste, or odour; • drinking water pressure or fl ow; • continuity of supply; and • the Council’s response to any of these issues. We manage demand to The average consumption of drinking water per day per 315 litres per day minimise the impact of water resident within New Plymouth District. supply activities on the The number of abatement notices, infringement notices 0 environment. enforcement orders, and convictions received.

1 We calculate water loss following the method contained within Water New Zealand’s Benchmarking of Water Losses in New Zealand Manual.

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Water Supply 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties --- Targeted rates 11.97 13.26 12.93 Subsidies and grants for operating purposes --- Fees and charges 0.23 0.23 0.23 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 12.20 13.49 13.15 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (4.40) (4.30) (4.07) Finance costs (1.59) (2.16) (1.73) Internal charges and overheads applied (3.18) (2.84) (3.06) Other operating funding applications - - - Total applications of operating funding (B) (9.17) (9.30) (8.85) Surplus/(defi cit) of operating funding (A - B) 3.02 4.18 4.30 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions 0.46 0.52 0.52 Increase (decrease) in debt 8.43 6.10 5.08 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 8.90 6.62 5.60

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (3.54) (4.25) (3.56) - to improve the level of service (6.00) (4.18) (3.40) - to replace existing assets (3.38) (4.37) (4.41) (Increase)/decrease in reserves 1.01 2.00 1.47 (Increase)/decrease of investments --- Total applications of capital funding (D) (11.92) (10.80) (9.90) Surplus/(defi cit) of capital funding (C - D) (3.02) (4.18) (4.30) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 4.77 5.06 6.54 less deferred/unfunded (2.16) (2.37) (3.85) Net funding transferred to renewals reserves 2.61 2.69 2.69

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 31

148 Council agenda Extraordinary (10 March 2020) - Annual Plan

Wastewater Treatment 4

The wastewater treatment service provides a network of infrastructure to manage domestic and industrial wastewater in the district. We collect and treat sewage from the urban areas of New Plymouth, Bell Block, Waitara, Inglewood and Ōākura and return clean water to the environment

Our activities include operating and maintaining a centralised treatment plant, 37 pump stations and 737 kilometres of sewer network. We also monitor the fl ow of trade waste into the network. On average, we handle 22 million litres of wastewater each day, servicing around 27,000 properties.

WHAT YOU CAN EXPECT FROM US

Level of Service Performance Measure Target 2020/21 We provide an eff ective The number of dry weather sewerage overfl ows per 1,000 1 or less wastewater treatment and connections to the wastewater system. disposal system. We comply with all resource The number of abatement notices, infringement notices, 0 consents for wastewater enforcement orders, and convictions received. discharge from our system. We respond to customer and The median response time to sewerage overfl ow callouts 1 hour or less maintenance requests in a (from the time the Council receives notifi cation to the time timely manner. that service personnel reach the site). The median resolution time for sewerage overfl ow callouts 4 hours or less for (from the time the Council receives notifi cation to the time sewers that service personnel confi rm resolution of the fault or < 250 dia interruption). 8 hours or less for sewers ≥ 250 dia Customers are satisfi ed with The total number of complaints received about sewerage 13 or less the wastewater treatment odour; system faults or blockages, or the Council’s response and disposal service. to issues with the sewerage system (per 1,000 connected properties).

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149 Council agenda Extraordinary (10 March 2020) - Annual Plan

Wastewater Treatment 4

FUNDING IMPACT STATEMENT

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties --- Targeted rates 14.35 14.76 14.55 Subsidies and grants for operating purposes --- Fees and charges 2.10 2.15 2.15 Internal charges and overheads recovered --- Local authorities fuel tax, fi nes, infringement fees and other receipts --- Total operating funding (A) 16.45 16.91 16.69 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (5.25) (5.58) (5.26) Finance costs (3.02) (2.89) (2.89) Internal charges and overheads applied (3.54) (3.35) (3.46) Other operating funding applications - - - Total applications of operating funding (B) (11.82) (11.82) (11.60) Surplus/(defi cit) of operating funding (A - B) 4.63 5.09 5.09 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - Development and fi nancial contributions 1.05 1.18 1.18 Increase (decrease) in debt 0.95 0.49 0.46 Gross proceeds from sale of assets - - - Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 2.00 1.67 1.64

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (1.70) (3.25) (1.81) - to improve the level of service (1.51) (1.23) (1.45) - to replace existing assets (5.75) (9.88) (4.81) (Increase)/decrease in reserves 2.31 7.60 1.34 (Increase)/decrease of investments --- Total applications of capital funding (D) (6.64) (6.76) (6.73) Surplus/(defi cit) of capital funding (C - D) (4.63) (5.09) (5.09) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 5.97 6.27 9.23 less deferred/unfunded (3.59) (3.99) (6.95) Net funding transferred to renewals reserves 2.38 2.28 2.28

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 33

150 Council agenda Extraordinary (10 March 2020) - Annual Plan

Projects 2020/21 4

The table below sets out the projects that will be undertaken in Year 3 of the Long-Term Plan 2018-2028.

Customer and Regulatory Solutions

Year 3 2020/21 ($m) Downtown Car Park building component renewals and automation 0.22 Downtown Car Park earthquake strengthening 0.26

Parks and Open Spaces

Year 3 2020/21 ($m) Alternate Coastal Walkway partial realignment New Plymouth foreshore 0.12 Kawaroa to Belt Road cliff erosion and seawall 0.83

Puke Ariki and Community Libraries

Year 3 2020/21 ($m) Library Strategy: Puke Ariki and Community Libraries: planning and development 0.20

Stormwater Management

Year 3 2020/21 ($m) Bromley Place stormwater upgrades 0.48 Waitara stormwater upgrades 1.05

Transportation

Year 3 2020/21 ($m) Extension of the Coastal Walkway to Waitara 6.87 Airport Drive realignment 3.22 Ahititi stock effl uent disposal facility 0.68

Venues and Events

Year 3 2020/21 ($m) Todd-Energy Aquatic Centre fi ltration replacement 0.50

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151 Council agenda Extraordinary (10 March 2020) - Annual Plan

Projects 2019/20 4

Waste Management and Minimisation

Year 3 2020/21 ($m) Establish commercial and industrial material recovery facility 1.01

Wastewater Treatment

Year 3 2020/21 ($m) Flow metering 0.14 Wastewater pump station overfl ow prevention 0.53 Thermal dryer upgrade and renewal 10.48 Elimination of use of Waitara marine outfall 0.11 Infl uent buff er lagoon 0.78 Wastewater network modelling 1.24

Water Supply

Year 3 2020/21 ($m)) Pipe bridge upgrades 0.21 Backflow prevention and laterals 0.51 Ōakura reservoir seismic strengthening 0.19 NP WTP and Junction Road residence and Crematorium 0.21 NP WTP welfare modifications 0.21 Pumped potable water supply extension to Dudley Road 0.24 Mountain and Henwood roads reservoirs 3.58 Ōākura Water Treatment Plant upgrade 0.66

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 35

152 Council agenda Extraordinary (10 March 2020) - Annual Plan

4 Financial Information and Statements SUPPORTING INFORMATION

153 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Accounting Policies and 4 Basis of Preparation New Plymouth District Council (the Council) is a territorial authority established under the Local Government Act 2002 (LGA) and is domiciled and operates in New Zealand. The relevant legislation governing the Council’s operations includes the LGA and the Local Government (Rating) Act 2002 (LG(R)A).

The Group consists of the ultimate parent, New Plymouth District Council and its Council Controlled Entities (CCOs) and Joint Ventures:

• Papa Rererangi i Puketapu Limited (100% owned). • New Plymouth PIF Guardians Limited (100% owned). • Venture Taranaki Trust (100% owned). • Tasmanian Land Company Limited (100% owned). • McKay Family Joint Venture (56.5% owned). • Duthie Joint Venture (54.82% owned). •

Statement of Compliance The Prospective Financial Statements (fi nancial statements) of the Council and Group have been prepared in accordance with the requirements of the LGA and the Local Government (Financial Reporting and Prudence) Regulations 2014, which include the requirement to comply with New Zealand Generally Accepted Accounting Practice (NZ GAAP).

The Council’s primary objective is to provide goods or services and benefi t for the community, rather than making a fi nancial return. Accordingly, the Council designates itself and the Group as public benefi t entities (PBEs) and applies tier 1 PBE Accounting Standards. These standards are based on International Public Sector Accounting Standards (IPSAS), with amendments for the New Zealand Environment.

The fi nancial information contained within these policies and documents is prospective fi nancial information in terms of PBE FRS 42 Prospective Financial Statements.

For the purposes of the plan, the fi nancial statements cover all the activities of the Council as a separate legal entity. The Group prospective fi nancial statements have not been presented as the Council believes that parent statements are more relevant to users.

The main purpose of these statements is to provide users with information about the core services that the Council intends to provide to ratepayers, the expected cost of those services and the consequent requirement for rate funding. The level of rate funding required is not aff ected by subsidiaries except to the extent that the Council obtains distributions from, borrows money on behalf of, or further invests in, those subsidiaries and such eff ects are included in these parent prospective fi nancial statements.

The fi nancial statements include a Prospective Statement of Comprehensive Revenue and Expense, a Prospective Statement of Changes in Net Assets/Equity, a Prospective Statement of Financial Position and a Prospective Statement of Cash Flows.

The fi nancial statements of the Council are for the years ending 30 June. The Prospective Financial Statements were authorised for issue by the Council on the date the Plan was adopted. Whilst there is no current intent to update these Prospective Financial Statements, the Council reserves the right to update this plan in the future.

The information in the Prospective Financial Statements is uncertain and the preparation requires the exercise of judgement. Actual fi nancial results achieved for the period covered are likely to vary from the information presented, and the variations may be material. Events and circumstances may not occur as expected or may not have been predicted or Council may subsequently take actions that diff er from the proposed courses of action on which the Prospective Financial Statements are based.

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154 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Accounting Policies and Basis of Preparation 4

The information contained within these Prospective Financial Statements may not be suitable for use in another capacity.

The accounting policies set out below have been applied consistently to all periods presented in these Prospective Financial Statements.

Measurement base The Prospective Financial Statements have been prepared on a historical cost basis except for certain classes of property, plant and equipment which have been subsequently measured at fair value.

The Prospective Financial Statements are presented in New Zealand dollars (functional and reporting currency) and all values are rounded to the nearest thousand dollars ($000), unless otherwise stated.

SIGNIFICANT ACCOUNTING POLICIES a) Basis of consolidation The consolidated fi nancial statements of assets, liabilities, equity, revenue and expenses on a line-by-line basis. Signifi cant transactions and balances between the Council and its CCOs are eliminated in preparing the group statements. The Council’s investment in the following subsidiaries are carried at cost in the parent entity fi nancial statements: Papa Rererangi i Puketapu Limited, New Plymouth PIF Guardians Limited and Venture Taranaki Trust. The Council’s investment in Tasmanian Land Company Limited has been classifi ed as a fi nancial asset at fair value through surplus or defi cit. b) Critical accounting estimates and assumptions Financial statement preparation requires judgements, estimates and assumptions that aff ect the application of policies and reported amounts of assets and liabilities, revenue and expenses. Actual results may diff er from these estimates. Estimates are continually evaluated and are based on historical experience and other factors including expectations or future events that are considered. The signifi cant estimates and assumptions that have the greatest risk of causing a material adjustment to the reported amounts are: • Estimating the fair value of infrastructural assets. • Estimating the fair value of buildings. • Estimating the fair value of forestry assets. • Estimating the landfi ll afercare provision. c) Property, plant and equipment The Council has the following classes of property, plant and equipment: • Operational assets. • Restricted assets. • Infrastructural assets. Operational assets include land, buildings (including any improvements), vehicles, furniture, fi ttings and equipment and library books. Restricted assets include land and buildings that are subject to either restrictions on use, or disposal, or both. This includes restrictions from legislation (such as land declared as a reserve under the Reserves Act 1977) or other restrictions (such as land or buildings under bequest or donation that restricts the purpose for which the assets can be used).

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 3

155 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Accounting Policies and Basis of Preparation 4

Infrastructural assets are the fi xed utility systems owned by the Council. They usually display some or all of the following characteristics: part of a system or network, specialised in nature and usually do not have alternative uses, immoveable and they may be subject to constraints on disposal. Examples are road networks, sewer systems and water systems.

Additions The cost of an item of property, plant and equipment is recognised as an asset only when it is probable that future economic benefi ts or service potential associated with the item will fl ow to the Council and the cost of the item can be measured reliably. Work in progress is recognised at cost less impairment and is not depreciated. In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or a nominal cost (e.g. vested asset), it is recognised at fair value at the date of acquisition. Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefi ts or service potential associated with the item will fl ow to the Council and group and the cost of the item can be measured reliably. The costs of servicing property, plant and equipment are recognised in the surplus or defi cit as they are incurred.

Disposals Gains and losses on disposals are determined by comparing the disposal proceeds with the carrying amount of the asset. Gains and losses on disposals are reported net in the surplus or defi cit. When revalued assets are sold, the amounts included in asset revaluation reserves in respect of those assets are transferred to accumulated funds.

Revaluation All property, plant and equipment except for operational motor vehicles, furniture, fi ttings and equipment and work-in- progress are re-valued with suffi cient regularity to ensure that their carrying amount does not diff er materially from fair value, at least every three years. Fair value is determined by reference to the depreciated replacement cost or market value on an asset class basis. The carrying values of revalued assets are assessed annually to ensure they do not diff er materially from the assets’ fair values. The carrying value of revalued assets are assessed annually to make sure they do not diff er materially from the assets’ fair values. If there is a material diff erence then the off -cycle asset classes are revalued. Revaluation movements are accounted for on a class-of-asset basis. The net revaluation results are credited or debited to other comprehensive revenue and expense and are accumulated to an asset revaluation reserve in equity for that class of asset. Where this would result in a debit balance in the asset revaluation reserve, this balance is not recognised in other comprehensive revenue and expense but is recognised in the surplus or defi cit. Any subsequent increase on revaluation that reverses a previous decrease in value recognised in the surplus or defi cit will be recognised fi rst in the surplus or defi cit up to the amount previously expenses and then recognised in other comprehensive revenue and expense. .

Depreciation Depreciation is provided on a straight line basis on all property, plant and equipment other than land and restricted assets, at rates which will write off the cost (or valuation) of the assets to their estimated residual values over their useful lives. Depreciation of these assets commences when the assets are ready for their intended use. Depreciation rates and useful lives are reviewed annually. Depreciation on assets is charged to the surplus and defi cit. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows:

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156 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Accounting Policies and Basis of Preparation 4

Years Depreciation Infrastructural assets Roading 5 - 100 1% - 20% Laboratory 8 - 30 3.3% - 12.5% Waste management and minimisation 35 - 100 1% - 2.9% Stormwater 50 - 140 0.7% - 2% Flood protection 50 - 200 0.5% - 2% Water 10 - 120 0.8% - 10% Wastewater 10 - 140 0.7% - 10% New Plymouth Airport runway/services 5 - 100 1% - 20% Work in progress Not depreciated Operational assets Land Not depreciated Buildings/improvements 20 to 100 years 1% - 5% Vehicles 3 to 20 years 5% - 33.3% Furniture, fi ttings and equipment 3 to 10 years 10% - 33.3% Puke Ariki book collection (general in-use) 2 to 15 years 6.7% - 50% Work in progress Not depreciated Restricted assets Parks and reserves Not depreciated Waitara Lands Act land Not depreciated Puke Ariki museum collection Not depreciated Govett-Brewster Art Gallery/Len Lye Centre collection Not depreciated d) Non-current assets held for sale Non-current assets are classifi ed as held for sale if their carrying amount will be recovered principally through a sale transaction rather than through continuing use. Non-current assets held for sale are separately disclosed in the Statement of fi nancial position at the lower of their carrying amount and fair value less costs to sell. They are not depreciated or amortised. Any impairment losses for write-downs are recognised in the surplus or defi cit. Any increases in fair value (less costs to sell) are recognised up to the level of any impairment losses that have been previously recognised. e) Equity The LGA requires the Council to manage its revenues, expenses, assets, liabilities, investments, and general fi nancial dealings prudently, and in a manner that promotes the current and future interests of the community. Ratepayers’ funds are largely managed as a by-product of managing revenues, expenses, assets, liabilities, investments, and general fi nancial dealings. Equity is the community’s interest in the Council and is measured as the diff erence between total assets and total liabilities. Equity is disaggregated and classifi ed into the following components: • Accumulated Funds. • Ordinary Reserves. • Restricted Reserves. • Property Revaluation Reserves.

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Accumulated funds Accumulated funds are the capital fund made up of accumulated surpluses and defi cits. A surplus in any year is added to the fund and a defi cit in any year and deducted from the fund. Ordinary reserves are reserves created by Council decision. The Council may alter the purpose of a reserve without reference to a third party or the Courts. Transfers to and from these reserves is at the discretion of the Council.

Restricted reserves Restricted reserves are those reserves subject to specifi c conditions accepted as binding by the Council and which may not be revised by the Council without reference to the Courts or a third party. Transfer from these reserves can be made by certain specifi ed purposes or when certain specifi ed conditions are met.

Asset revaluation reserves Asset revaluation reserves relate to the revaluation of property, plant and equipment to fair value. f) Rates General rates and uniform annual general charges (UAC) are recognised at the start of the fi nancial year to which the Council rates resolution relates. They are recognised at the amounts due. The Council considers the eff ect of payment of rates by instalments is not suffi cient to require discounting of rates receivables and subsequent recognition of interest revenue. Revenue from late payment penalties is recognised when rates become overdue. Revenue from water by meter rates is recognised on an accrual basis. Revenue is based on the actual usage as a result of meter reading. Unbilled usage as a result of unread meters at year end is accrued on an average usage basis. Rates remissions are recognised as a reduction of rates revenue when the Council has received an application that satisfi es its rates remission policy. Rates collected on behalf of the Taranaki Regional Council (TRC) are not recognised in the fi nancial statements as the Council is acting as an agent for TRC. g) Subsidies and grants The Council receives funding assistance from the NZTA, which subsidises part of the maintenance costs and capital expenditure on the local roading infrastructure. The NZTA roading claim payments (reimbursements) are recognised as revenue upon entitlement, which is when conditions pertaining to eligible expenditure have been fulfi lled. Other grants are recognised as revenue when they become receivable. When there is an obligation in substance to return the funds if conditions of the grant are not met, the grants are initially recorded as grants received in advance and recognised as revenue when conditions of the grant are satisfi ed. h) Other revenue Fines and levies, which mostly relate to traffi c and parking infringements, are recognised when the infringement notice is issued. User fees and charges are recognised on the basis of actual services provided. Any fees and charges received in advance are recognised as unearned income in advance. Fees for disposing of waste at the Council’s landfi ll are recognised as waste is disposed by users. i) Vested assets For assets received for no or nominal consideration, the asset is recognised when the Council obtains control of the asset. The fair value of the asset is recognised as revenue, unless there is a use or return condition attached to the asset. The fair value of vested or donated assets is usually determined by reference to the cost of constructing the asset. For assets received from property developments, the fair value is based on construction price information provided by the property developer.

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For long-lived assets that must be used for a specifi c use (for example, land that must be used as a recreation reserve), the Council immediately recognises the fair value of the asset as revenue. Financial/development contributions are recognised as revenue when received. If the service for which the contribution is charged is not undertaken in the same year it’s received, the contribution is allocated to the appropriate reserve until such time that the Council provides, or is able to provide, the service. j) Forestry assets Standing forestry assets are independently revalued annually at fair value less estimated costs to sell for one growth cycle. Gains or losses arising on initial recognition of forestry assets at fair value less costs to sell and from a change in fair value less costs to sell are recognised in the surplus or defi cit. Forestry maintenance costs are recognised in the surplus or defi cit when incurred. k) Intangible assets An intangible asset is an identifi able non-monetary asset without physical substance. Amortisation is the systematic allocation of the depreciable amount of an intengible asset over its useful life.

Software acquisition and development Acquired computer software licenses are capitalised on the basis of the costs incurred to acquire and bring to use the specifi c software. Costs that are directly attributable to the development of software for internal use are recognised as an intangible asset. Direct costs include the software development employee costs and an appropriate portion of relevant overheads. Staff training costs, maintenance and web related costs are recognised in the surplus or defi cit when incurred.

Carbon credits Purchased carbon credits are recognised at cost on acquisition. Free carbon credits received from the Crown are recognised at fair value on receipt. They are not amortised, but are instead tested for impairment annually. They are derecognised when they are used to satisfy carbon emission obligations.

Amortisation The carrying value of an intangible asset with a fi nite life is amortised on a straight-line basis over its useful life. Amortisation begins when the asset is available for use and ceases at the date that the asset is derecognised. The amortisation charge for each fi nancial year is recognised in the surplus or defi cit. The useful lives and associated amortisation rates of computer software, the major class of intangible assets, is three to fi ve years (20% to 33.3%). l) Joint ventures A joint venture is a binding arrangement whereby two or more parties are committed to undertake an activity that is subject to joint control. Joint control is the agreed sharing of control over an activity. For jointly controlled operations, the Council recognises in its fi nancial statements the assets it controls, the liabilities and expenses it incurs and the share of revenue it earns from the joint venture. m) Cash and cash equivalents Cash and cash equivalents are made up of cash on hand, on-demand deposits and other short-term highly liquid investments, net of bank overdrafts classifi ed under current liabilities. The carrying value of cash at bank and short-term deposits with original maturities less than three months approximates their fair value. n) Trade and other receivables Debtors short-term receivables are recorded at the amount due less any provision for uncollectability. Provision for uncollectability A receivable is considered to be uncollectable when there is evidence that the amount due will not be fully collected. The amount that is uncollectable is the diff erence between the amount due and the present value of the amount expected to be collected.

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Statement of Accounting Policies and Basis of Preparation 4

The Council does not provide for any provision for uncollectability on rates receivable as it has various powers under the LG(R)A to recover any outstanding debts. Provision has been made in respect of all other receivables where there is objective evidence that the Council will not be able to collect the amounts as per the original terms of the receivables.

Fair value Receivables are generally short-term and non-interest bearing and receipt is normally on 30-day terms. Therefore, the carrying value of receivables approximates their fair value. o) Creditors and other payables Trade and other payables are non-interest bearing and are normally settled on 30 day terms. Therefore, the carrying value of trade and other payables approximates their fair value. All amounts in trade and other payables are assessed as exchange as these balances arose from transactions carried out on normal business terms. p) Borrowings All loans and borrowings are initially recognised at fair value of the consideration received plus transaction costs. All borrowing costs are recognised as an expense in the period in which they are incurred and are calculated using eff ective interest method. q) Derivative fi nancial instruments Derivative fi nancial instruments are initially recognised at fair value on the date the contract is entered into. They are subsequently re-measured to fair value each month with the associated gains or losses recognised in the surplus or defi cit. Derivative fi nancial instruments are carried as assets when their fair value is positive and as liabilities when their fair value is negative. Derivative fi nancials instruments that are settled within 12 months are treated as current. The Council does not designate any derivatives as hedging instruments. r) Other fi nancial assets Financial assets (other than shares in subsidiaries) are initially recognised at fair value plus transaction costs unless they are carried at fair value though surplus or defi cit, in which case the transaction costs are recognised in surplus or defi cit. The Council classifi es its fi nancial assets into the following categories for the purpose of measurement: • fair value through surplus or defi cit, or • loans and receivables, or • fair value through other comprehensive revenue and expense. Financial assets at fair value through surplus or defi cit Financial assets at fair value through surplus or defi cit include fi nancial assets held for trading. A fi nancial asset is classifi ed in this category if acquired principally for the purpose of selling in the short term or if it is part of a portfolio of identifi ed fi nancial instruments that are managed together and for which there is evidence of short term profi t taking. Financial assets acquired principally for the purpose of selling in the short term or part of a portfolio classifi ed as held-for-trading are classifi ed as a current asset. After initial recognition, fi nancial assets in this category are measured at their fair values with gains or losses on re- measurement recognised in the surplus or defi cit. Included in this category is the Council’s investment in Tasmanian Land Company Limited and the Perpetual Investment Fund.

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Loans and receivables Loans and receivables are non-derivative fi nancial assets with fi xed or determinable payments that are not quoted in an active market. They are included in current assets, except for maturities greater than 12 months after the balance date, which are included in non-current assets. After initial recognition they are measured at amortised cost using the eff ective interest rate method less impairment. Gains and losses when the asset is impaired or derecognised are recognised in the surplus or defi cit. These loans are measured at amortised cost using the eff ective interest rate method. The diff erence between the face value and present value of the expected future cash fl ows of the loan is recognised in the surplus or defi cit as interest. The Council’s loans and receivables comprise debtors and other receivables, LGFA borrower notes, term deposits, related party loans and community loans. Fair value through other comprehensive revenue and expense Financial assets at fair value through other comprehensive revenue and expense are those that are designated into the category of initial recognition or are not classifi ed in any of the other categories above. They are included in non-current assets unless management intends to dispose of, or realise, the investment within 12 months of balance date. These investments are measured at their fair value, with gains and losses recognised in other comprehensive revenue and expense. On derecognition, the cumulative gain or loss previously recognised in other comprehensive revenue and expenditure is reclassifi ed from equity to the surplus or defi cit. The Council includes in this category: • investments that it intends to hold long term but which may be realised before maturity; and • bonds and shareholdings in NZ Local Government Funding Agency (NZ LGFA) and shareholdings in Civic Financial Services Limited. Impairment Financial assets are assessed for objective evidence of impairment at each balance date. Impairment losses are recognised in the surplus or defi cit. Impairment is established when there is objective evidence that the Council will not be able to collect amounts due according to the original terms of the debt. s) Impairment of assets At each balance date the carrying amounts of tangible and intangible assets are reviewed to determine whether there is any indication that those assets have suff ered an impairment loss. If any such indication exists (including indefi nite life intangibles) the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). Where it is not possible to estimate the recoverable amount of an individual asset, estimates are made of the recoverable amount of the cash-generating unit to which the asset belongs. Recoverable amount is the greater of market value less costs to sell and value-in-use. If the recoverable amount of an asset (or cash-generating unit) is estimated to be less than its carrying amount the carrying amount of the asset (or cash-generating unit) is reduced to its recoverable amount with the expense being recognised in the surplus or defi cit. For non-revalued assets impairment losses are recognised as an expense immediately. For revalued assets, other than investment property, the impairment loss is treated as a revaluation decrease to the extent it reverses previously accumulated revaluation increments for that asset class. The reversal of an impairment loss on a revalued asset is credited to other comprehensive revenue and expense and increases the asset revaluation reserve for that class of asset. However, to the extent that an impairment loss for that class of asset was previously recognised in the surplus or defi cit, a reversal of the impairment loss is also recognised in the surplus or defi cit.

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Statement of Accounting Policies and Basis of Preparation 4

Value in use for non-cash-generating assets Non-cash-generating assets are those assets that are not held with the primary objective of generating a commercial return. For non-cash-generating assets, value in use is determined using an approach based on either a depreciated replacement cost approach, a restoration cost approach, or a service units approach. The most appropriate approach used to measure value in use depends on the nature of the impairment and availability of information.

Value in use cash-generating assets Cash generating assets are those assets held with the primary objective of generating a commercial return. The value in use for cash-generating assets and cash-generating units is the present value of expected future cash fl ows. t) Provisions Provisions are recognised when the Council has a present obligation as a result of a past event, a reliable estimate can be made for the amount of the obligation and it is probable that the Council will be required to settle that obligation. Provisions are measured at management’s best estimate of the expenditure required to settle the obligation at balance date and are discounted to present value where the eff ect is material. u) Employee benefi ts Provision is made in respect of the Council’s liability for retiring gratuity allowances, annual and long service leave and sick leave. The retirement gratuity liability and long service leave liability is assessed on an actuarial basis using current rates of pay taking into account years of service, years to entitlement and the likelihood staff will reach the point of entitlement. Liabilities for accumulating short-term compensated absences (e.g. annual and sick leave) are measured as the additional amount of unused entitlement accumulated at the balance sheet date. Sick leave, annual leave, vested long service leave and non-vested long service leave and retirement gratuities that are expected to be settled within 12 months of balance date are classifi ed as current. v) Income tax Income tax expense includes components relating to current tax and deferred tax. Current tax is the amount of income tax payable based on the taxable profi t for the current year and any adjustments in respect of prior years. w) Deferred tax Deferred tax is the amount of income tax payable or recoverable in future periods in respect of temporary diff erences and unused tax losses. Temporary diff erences are diff erences between the carrying amount of assets and liabilities in the fi nancial statements and the corresponding tax bases used in the computation of taxable profi t. Deferred tax liabilities are generally recognised for all taxable temporary diff erences. Deferred tax assets are recognised to the extent that it is probable that taxable profi ts will be available against which the deductible temporary diff erences or tax losses can be utilised. Deferred tax is not recognised if the temporary diff erence arises from the initial recognition of goodwill or from the initial recognition of an asset or liability in a transaction that aff ects neither accounting profi t nor taxable profi t. Current tax and deferred tax are measured using tax rates (and tax laws) that have been enacted or substantively enacted at balance date. Current and deferred tax is recognised against the profi t or loss for the period, except to the extent that it relates to items recognised in other comprehensive income or directly in equity. x)

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162 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Accounting Policies and Basis of Preparation 4 y) Cost allocation The costs of providing support services for the Council are accumulated and are allocated to each Council activity using appropriate allocation bases which refl ect the usage and/or capacity for each. Direct costs are those costs directly attributable to a signifi cant activity. Direct costs are charged directly to signifi cant activities. Indirect costs are those costs that cannot be identifi ed in an economically feasible manner with a specifi c signifi cant activity. Indirect costs are charged to signifi cant activities using appropriate cost drivers such as actual usage, staff numbers, and fl oor area. z) Dividends Dividends are recognised when the right to receive payment has been established. aa) Foreign currency transactions Foreign currency transactions are translated into NZD (the functional currency) using the spot exchange rate at the dates of the transactions. Foreign exchanges gains and losses resulting from the settlement of such transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the surplus or defi cit. ab) Goods and services tax (GST) All items in the fi nancial statements are stated exclusive of GST, except billed receivables and payables, which include GST where GST is not recoverable as input tax then it is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables. The net GST paid to, or received from the IRD, including the GST relating to investing and fi nancing activities, is classifi ed as an operating cash fl ow in the Statement of Cash Flows. Commitments and contingencies are disclosed exclusive of GST. ac) Budget fi gures The Annual Plan 2019/20 fi gures are those approved by the Council on adoption of this plan. The plan fi gures have been prepared in accordance with NZ GAAP, using accounting policies that are, or will be, consistent with those adopted by the Council for the preparation of the fi nancial statements.

CHANGES IN ACCOUNTING POLICIES There has been no change in accounting policies since adoption of the Annual Report 2018/19.

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163 Council agenda Extraordinary (10 March 2020) - Annual Plan

Prospective Financial Statements 4

Prospective Statement of Comprehensive Revenue and Expense

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) OPERATING REVENUE Revenue from exchange transactions Finance revenue 2.19 2.69 2.26 Investment revenue 15.01 14.83 14.91 Other revenue 23.91 28.63 33.27 Revenue from non-exchange transactions Rates 94.25 99.00 98.46 Subsidies and grants 12.17 15.05 15.14 Development and fi nancial contributions 3.33 3.74 3.74 Vested assets 4.12 4.21 4.21 Fines and levies 1.47 1.48 1.48 Total operating revenue 156.44 169.63 173.48 OPERATING EXPENDITURE Personnel costs 45.48 44.41 44.85 Depreciation and amortisation expenses 36.74 38.54 41.28 Finance costs 7.43 9.51 7.80 Other expenses 64.72 65.45 82.51 Total operating expenditure 154.37 157.91 176.44 Surplus/(defi cit) before taxation 2.06 11.71 (2.96) Taxation refund/(expense) - - - Surplus/(defi cit) after taxation 2.06 11.71 (2.96) Comprising surplus/(defi cit) attributable to: New Plymouth District Council 2.06 11.71 (2.96) OTHER COMPREHENSIVE REVENUE AND EXPENSE Gain/(loss) on property, plant and equipment and equipment revaluations - - - Total other comprehensive revenue and expense - - - TOTAL COMPREHENSIVE REVENUE AND EXPENSE 2.06 11.71 (2.96) Total comprehensive revenue and expense attributable to: New Plymouth District Council 2.06 11.71 (2.96)

Prospective Statement of Changes in Equity A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) EQUITY AT THE BEGINNING OF THE YEAR 2,535.95 2,539.45 2,535.95 Total comprehensive revenue and expense 2.06 11.71 (2.96) Equity adjustment - - EQUITY AT THE END OF THE YEAR 2,538.02 2,551.16 2,535.95 Total comprehensive revenue and expense attributable to: New Plymouth District Council 2.06 11.71 (2.96)

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Prospective Financial Statements 4

Prospective Statement of Financial Position

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) NON-CURRENT ASSETS Property, plant and equipment 2,334.35 2,391.91 2,917.81 Intangible assets 5.67 5.13 2.80 Forestry assets 3.57 3.70 5.06 Investments in CCOs and similar entities 10.00 10.00 43.32 Other fi nancial assets 25.30 24.55 54.81 Derivative fi nancial assets 0.64 0.64 0.76 Total non-current assets 2,379.52 2,435.92 3,024.56 CURRENT ASSETS Cash and cash equivalents 5.03 3.21 19.43 Debtors and other receivables 15.75 16.43 17.62 Non-current assets held for sale 1.26 1.29 0.09 Investments in CCOs and similar entities - - 4.15 Other fi nancial assets 327.51 321.51 298.79 Intangible assets 0.62 0.62 0.63 Inventory 0.14 0.14 0.15 Total current assets 350.31 343.19 340.84 TOTAL ASSETS 2,729.83 2,779.11 3,365.41 NON-CURRENT LIABILITIES Borrowings 158.87 184.94 169.35 Derivative fi nancial liabilities 5.91 5.91 15.18 Other provisions 1.73 1.75 1.77 Employee entitlements 0.63 0.63 0.52 Total non-current liabilities 167.13 193.23 186.81 CURRENT LIABILITIES Creditor and other payables 12.90 13.50 34.82 Revenue in advance 3.62 3.62 - Borrowings 11.40 12.99 39.00 Provisions 0.79 0.79 1.02 Employee entitlements 3.54 3.61 3.73 Derivative fi nancial liabilities 0.20 0.20 0.30 Total current liabilities 32.45 34.72 78.86 TOTAL LIABILITIES 199.59 227.95 265.67 PUBLIC EQUITY Other reserves 81.09 70.50 56.75 Asset revaluation reserve 910.11 910.11 1,456.47 Retained earnings 1,539.04 1,570.56 1,586.51 Total public equity 2,530.25 2,551.16 3,099.73 TOTAL EQUITY AND LIABILITIES 2,729.83 2,779.11 3,365.41

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165 Council agenda Extraordinary (10 March 2020) - Annual Plan

Prospective Financial Statements 4

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) CASH FLOWS FROM OPERATING ACTIVITIES Receipts from rates revenue 94.25 99.00 98.34 Interest received 2.19 2.69 2.26 Other revenue received 40.87 48.90 45.70 Payments to suppliers and employees (110.20) (109.96) (108.95) Distributions related to Waitara Lands Act - - (8.45) Interest paid (7.43) (9.51) (7.80) Net cash fl ows from operating activities 19.67 31.11 21.10 CASH FLOWS FROM INVESTING ACTIVITIES Receipts from sale of property, plant and equipment 12.73 1.26 18.67 PIF release to Council 9.89 10.20 10.28 Receipts from sale of other fi nancial assets 0.25 0.75 0.75 Purchase of property, plant and equipment (51.31) (71.45) (56.91) Purchase of other fi nancial assets (10.63) - (9.97) Net cash fl ows from investing activities (39.07) (59.24) (37.18) CASH FLOWS FROM FINANCING ACTIVITIES Proceeds from borrowings 24.69 39.52 39.51 Repayment of borrowings (8.72) (11.40) (11.40) Net cash fl ows from fi nancing activities 15.98 28.13 28.11 Net increase/(decrease) in cash and cash equivalents (3.42) 0.00 12.02 Cash and cash equivalents at the beginning of the year 8.45 3.19 7.40 CASH AND CASH EQUIVALENTS AT THE END OF THE YEAR 5.03 3.19 19.43

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Notes to the Financial Statements 4

1. Revenue from targeted rates for metered water supply LTP LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) Targeted rates for metered water supply 4.18 4.49 4.40

2. Group of activities combined depreciation and amortisation expense LTP LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) Community Partnerships 0.32 0.21 0.33 Customer and Regulatory Solutions 0.41 0.66 0.42 Economic Development 0.09 - 0.09 Emergency Management and Business Continuance 0.05 0.03 0.05 Flood Protection and Control Works 0.13 0.12 0.14 Govett-Brewster Art Gallery/Len Lye Centre 0.61 0.53 0.62 Governance 0.13 - 0.13 Management of Investments and Funding 0.04 - 0.04 Parks and Open Spaces 3.06 2.55 3.14 Puke Ariki and Community Libraries 1.77 2.08 1.82 Stormwater Management 2.70 3.65 2.78 Transportation 12.81 11.30 13.17 Venues and Events 1.95 1.38 2.00 Waste Management and Minimisation 1.03 0.44 1.06 Wastewater Treatment 6.10 9.23 6.27 Water Supply 4.87 6.54 5.06 Other 1.38 2.56 1.42 Total depreciation and amortisation expense 37.45 41.28 38.54

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167 Council agenda Extraordinary (10 March 2020) - Annual Plan

Statement of Reserve Funds 4

The Council maintains reserve funds as a sub-part of its equity – refer to statement of accounting policies earlier in this section. Schedule 10 Clause 16 requires certain information to be included pertaining to these reserve funds. The following presents a summary of reserve funds over the period of this plan and is followed by a breakdown into the various reserve fund types giving a brief explanation of the types of funds under each category and a table giving the opening balances, movements and closing balances.

Summary of Reserve Funds The following is a summary of the Council’s expected reserve funds over the life of this plan.

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) Opening balances 75.65 76.07 72.83 Deposits to reserves 32.29 26.11 19.63 Withdrawals from reserves (26.85) (31.68) (35.65) Closing balances 81.09 70.50 56.81

Note. Opening balances for Budget 2018/19 have been adjusted to refl ect the actual opening position at 1 July 2017 and impacts of carry-forwards from 2017/18.

1. Operating reserve funds. These are set aside to fund short-term operational matters, such as some loan repayments, or to hold short-term surpluses arising from operations. If not required can be transferred to renewal reserves.

Opening balances 12.42 10.66 16.04 Deposits to reserves (0.26) 0.00 0.00 Withdrawals from reserves (1.58) (0.43) (1.30) Closing balances 10.59 10.23 14.74

2. Restricted reserves, trust and bequest funds. These are funds subject to specifi c conditions accepted as binding by the Council, such as bequests or operations in trust under specifi c acts, and which may not be revised by the Council without reference to the courts or third party. Transfers from these reserves may be made only for certain specifi ed purposes or when certain specifi ed conditions are met. These include the Waitara Harbour Trust, heritage funds, proceeds from sale of Junction Road leases, solid waste development fund, Central Landfi ll develoment fund, Ngamotu Masonic Lodge Bursary Fund, and certain bequest funds: Monica Brewster, Molly Morpeth Canaday, J T Gibson. These funds are applied to infrastructural asset activities, Puke Ariki and Govett-Brewster Art Gallery.

Opening balances 17.15 17.84 21.25 Deposits to reserves 13.63 4.25 0.45 Withdrawals from reserves (4.11) (3.59) (0.22) Closing balances 26.67 18.50 21.48

3. Development funds. These include from Development and Financial Contributions levied by the Council for capital works and are intended to contribute to the growth related capital expenditure in the infrastructural asset activities of Roads, Water Supply, Wastewater Management, Stormwater Drainage, Flood Protection and Control Works, Parks, Venues and Events, Puke Ariki and Govett-Brewster Art Gallery.

Opening balances 1.08 1.08 1.33 Deposits to reserves 0.00 0.00 0.00 Withdrawals from reserves 0.00 0.00 0.00 Closing balances 1.08 1.08 1.33

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Statement of Reserve Funds 4

4. Renewal and disaster funds. The Council sets aside funding to meet the renewal of its infrastructural and operating assets to ensure the continued ability of the Council to provide services. In addition the Council maintains a disaster fund as a part of its insurance strategies. The renewal funds are applied to all activities throughout the Council.

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) Opening balances 45.00 43.03 34.20 Deposits to reserves 18.92 19.71 19.18 Withdrawals from reserves (21.16) (27.67) (34.13) Closing balances 42.76 35.07 19.25

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169 Council agenda Extraordinary (10 March 2020) - Annual Plan

Disclosure Statement 4 for the period commencing 1 July 2020

WHAT IS THE PURPOSE OF THIS STATEMENT? The purpose of this statement is to disclose the Council’s planned fi nancial performance in relation to various benchmarks to enable the assessment of whether the Council is prudently managing its revenues, expenses, assets, liabilities, and general fi nancial dealings.

The Council is required to include this statement in its annual plan in accordance with the Local Government (Financial Reporting and Prudence) Regulations 2014 (the regulations). Refer to the regulations for more information, including defi nitions of some of the terms used in this statement. Benchmark Planned Met Rates increases aff ordability benchmark <= the prior year rates income plus 5% 4.6% Yes Rates income aff ordability benchmark <= the prior year rates income plus 5% $100.7m Yes Debt aff ordability benchmark: - Annual interest expense on external borrowings <= 12.5% of rates income 7.7% Yes - Net external debt to be <= 135% of total revenue 104.3% Yes Balanced budget benchmark >=100% 92.8% No Essential services benchmark >=100% 189.8% Yes Debt servicing benchmark <=10% 4.9% Yes

Rates increases aff ordability benchmark The Council’s planned rates increases for the year are compared with a quantifi ed limit on rates contained in the Financial Strategy included in the Council’s LTP. The quantifi ed limit is set at the prior year rates income plus fi ve per cent.

Rates income aff ordability benchmark For this benchmark, the Council’s planned rates for the year are compared with a quantifi ed limit on rates contained in the Financial Strategy included in the Council’s LTP. The quantifi ed limit is set at the prior year rates income plus fi ve per cent.

Debt aff ordability benchmark For this benchmark, the Council’s proposed borrowing is compared with quantifi ed limits on borrowing contained in the fi nancial strategy included in the Council’s LTP.

Benchmark One - debt (expense) aff ordability The quantifi ed limit on this benchmark is proposed annual interest expense on external borrowings cannot exceed 12.5 per cent of rates income and is measured as a percentage.

Benchmark Two - debt aff ordability The quantifi ed limit on this benchmark is net debt to be no more than 135 per cent of total revenue and is measured as a percentage.

Balanced budget benchmark For this benchmark, the Council’s planned revenue (excluding development contributions, vested assets, fi nancial contributions, gains on derivative fi nancial instruments, and revaluations of property, plant, or equipment) is presented as a proportion of its planned operating expenses (excluding losses on derivative fi nancial instruments and revaluations of property, plant, or equipment).

The Council meets the balanced budget benchmark if its revenue equals or is greater than its operating expenses.

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Disclosure Statement 4

Essential services benchmark The Council meets the essential services benchmark if its planned capital expenditure on network services equals or is greater than expected depreciation on network services.

Essential services benchmark For this benchmark, the Council’s planned capital expenditure on network services is presented as a proportion of expected depreciation on network services.

The Council meets the essential services benchmark if its planned capital expenditure on network services equals or is greater than expected depreciation on network services.

Debt servicing benchmark For this benchmark, the Council’s planned borrowing costs are presented as a proportion of planned revenue (excluding development contributions, fi nancial contributions, vested assets, gains on derivative fi nancial instruments, and revaluations of property, plant, or equipment).

Because Statistics New Zealand projects the Council’s population will grow more slowly than the national population growth, it meets the debt servicing benchmark if its borrowing costs are equal or less than 10 per cent of its revenue.

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Rating System and Information 4

RATING POLICIES, SYSTEM AND INDICATIVE RATES This section complies with the requirements under Schedule 10 clauses 15(3)-(5) and 15A of the Local Government Act 2002. It should be read in conjunction with the Council’s Revenue and Financing Policy. Figures quoted are exclusive of GST unless otherwise stated.

Defi nition of Separately Used or Inhabited Part of a Rating Unit (SUIP) A SUIP is defi ned as a separately used or inhabited part of a rating unit and includes any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement, or any part or parts of a rating unit that are used or occupied by the ratepayer for more than one single use. Separately used or inhabited parts include: • A residential, small holding, or farmland property that contains two or more separately occupiable units, fl ats or houses each of which is separately inhabited or is capable of separate inhabitation i.e. has independent kitchen facilities. • A commercial premise that contains separate shops, kiosks, other retail or wholesale outlets, or offi ces, each of which is operated as a separate business or is capable of operation as a separate business.

1. General rates The Council will set a general rate based on the land value of rateable land in the district together with a Uniform Annual General Charge (UAGC) applied to all separately used or inhabited parts (SUIPs) of a rating unit.

Diff erential land value categories The Council diff erentiates the general rate based on land use (Schedule 2 Local Government (Rating) Act 2002). The diff erential categories and percentages of total general rate requirement that apply to each group are:

2019/20 2020/21 Group 1: Commercial/industrial. All rating units that are used primarily for any 27.00% 26.90% commercial or industrial purpose. Group 2: Residential. All rating units with a land area of one hectare or less, not 54.00% 54.00% being rating units in Group 1, used for residential and related purposes. Group 3: Small holdings. All rating units, not being rating units included in Groups 1 3.40% 3.60% or 2, having a land area of more than one hectare but no greater than four hectares. Group 4: Farmland. All rating units, not being rating units included in Group 1, 2 or 3, 15.60% 15.50% having a land area in excess of four hectares. TOTAL 100.00% 100.00% Note. The fi gures for 2019/20 and 2020/21 will be confi rmed and set as part of the relevant annual plan processes.

Diff erential Category Rate cents/$ Diff erential factor Commercial/Industrial 1.3497 4.34 Residential 0.3108 1.00 Small holdings 0.2595 0.83 Farmland 0.2603 0.84

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Application of diff erential calculation The diff erential percentages are applied to the total general rate required. The UAGC component is then deducted and the balance is allocated based on individual land values within each category. Refer to the example below: Residential calculation ($) Total general rates 63,909,570 Residential diff erential 54.0% 34,511,167 less UAGC 30,951 @ $381.69 (11,813,687) Residential requirement from land value calculation 22,697,481

2. Uniform annual general charge The Council will set a UAGC which is a fi xed amount assessed on every separately used or inhabited part of a rating unit. The amount per SUIP (excluding GST) is set in the table below.

2019/20 2020/21 UAGC (excluding GST) $373.48 $381.69

Both the general rate and the UAGC will be used to fund, or assist with funding, all Council activities other than those funded by way of targeted rates for roading, water supply, sewage treatment and disposal, refuse collection and kerbside recycling, swimming pool compliance and voluntary targeted rate for the New Plymouth Home Energy Scheme.

3. Targeted roading rate The Council will set a targeted rate - the Uniform Annual Roading Charge (UARC) to partially fund the roading activity on all rateable land in the district of a fi xed amount per SUIP. The amount per SUIP (excluding GST) is set in the table below.

2019/20 2020/21 UARC (excluding GST) $113.04 $115.53

4. Targeted service charge rates The Council will charge the following targeted rates: • Water supply (non metered and metered). • Sewage treatment and disposal. • Refuse collection and disposal. • Swimming pool compliance. • Voluntary targeted rate - New Plymouth Home Energy Scheme. Unless otherwise noted, only those properties that actually receive the service are liable for these charges, irrespective of diff erential category.

5. Water supply (non metered and metered) The Council has three mechanisms of payment for water supply. These are: a) Annual water charge is made up of two rates: i) Network fi xed charge targeted rate being a targeted amount per separately used or inhabited part of a rating unit which is connected to an urban water supply but not metered. The amount per SUIP is $32.00 for 2020/21. ii) Consumption charge targeted rate (standardised per unmetered household) being a fi xed amount per separately used or inhabited part of a rating unit which is connected to an urban water supply but not metered. The amount per SUIP is $276.75 for 2020/21.

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Rating System and Information 4

b) On demand supplies of water by meter is made up of two rates: i) A supply charge targeted rate per connection of $32.00 for 2020/21 (except bypass meters) for each separately used or inhabited part of a rating unit which is metered and connected to an urban or rural water supply. ii) A rate per cubic metre of water supplied to each connection which is metered and connected to an urban or rural water supply. A scale of charges is applied as follows for supplies excluding Waitara industrial supply: • Standard rate for consumption up to or equal to 50,000m3 per annum $1.23 (per cubic metre) for 2020/21. • Rate for consumption in excess of 50,000m3 per annum $1.25 (per cubic metre) for 2020/21. • Waitara industrial - untreated supply $0.82 (per cubic metre) for 2020/21. c) Restricted fl ow targeted rate A restricted fl ow targeted rate is determined by the (user-nominated) volume of water able to be supplied within a fi xed time period to a separately used or inhabited part of a rating unit for properties that are not metered and are connected to a rural water supply (in accordance with the Council’s Bylaw Part 14 - Water, Wastewater and Stormwater Services). For 2020/21, the amount per 1m3 unit is $197.29. For properties that are not connected to an urban or rural water supply, a targeted rate is not assessed.

6. Sewage treatment and disposal All rating units other than commercial/industrial and schools The Council will set a targeted rate for sewage treatment and disposal as a fi xed amount per separately used or inhabited part of a rating unit in respect of rating units (other than commercial/industrial rating units and schools) connected either directly or through a private drain to a public sewerage drain. The amount per SUIP is $453.91 for 2020/21. Commercial/industrial and schools The Council will set a targeted rate per water closet or urinal connected either directly or through a private drain to a public sewerage drain or commercial/industrial properties and schools as per the following scale per water closet or urinal. • One to two $453.91 • Three $380.00 • Four $332.17 • Five $288.70 • Six to 10 $258.26 • 11 to 15 $240.87 • 16 to 20 $232.17 • 21 or more $227.83

Ōākura sewerage scheme For rating units in the area to which the Ōākura sewerage scheme is available where an agreement to connect was obtained but the rating unit has not yet connected, a targeted rate per separately used or inhabited part of a rating unit will be set as a fi xed amount (which is half the full amount). The amount per SUIP for 2020/21 is $236.52. Once connected the full amount will apply in the next fi nancial year. All rating units in the district which are neither connected to the sewerage system or are not serviceable are not liable for these rates.

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7. Refuse collection and disposal including kerbside recycling The Council will set a targeted rate for refuse collection and disposal (including kerbside recycling and food waste) as a fi xed amount per separately used or inhabited part of a rating unit used as a household unit situated in defi ned areas1 of the district in which the Council provides the service for which the charge is assessed. The amount per SUIP is $167.57 for 2020/21.

8. Swimming pool compliance (registration and audit inspection pursuant to the Building Act 2004) The Council will set a targeted rate for swimming pool compliance as a fi xed amount per separately used or inhabited part of a rating unit which have a swimming pool/spa pool on the rating unit. The amount per SUIP is $42.19 for 2020/21.

9. Voluntary Targeted Rate - New Plymouth Home Energy Scheme New Plymouth Home Energy Scheme rate is a targeted rate set on properties that have benefi ted from the installation of clean heat or insulation funded (partially/fully) by New Plymouth District Council in respect of the property. The rate is calculated at 11.1 per cent of the service amount (the cost of the installation and fi nance charges) until the service amount and the costs of servicing the service amount are recovered and is charged on a rating unit basis.

Due dates and penalties The Council’s rates (excluding metered water rates) for the 2020/21 year (1 July 2020 to 30 June 2021) will become due and payable by four equal instalments on the following dates: Instalment 1: 1 August 2020 Instalment 2: 1 November 2020 Instalment 3: 1 February 2021 Instalment 4: 1 May 2021

The Council will charge a penalty of 10 per cent on any part of each respective instalment (for rates excluding metered water rates) that remains unpaid after the due dates listed above. The date that the penalty will be applied is: Instalment 1 (penalty date): 26 August 2020 Instalment 2 (penalty date): 25 November 2020 Instalment 3 (penalty date): 24 February 2021 Instalment 4 (penalty date): 26 May 2021

In addition, the Council will charge a penalty of 10 per cent on any portion of rates (for rates excluding metered water rates) that were assessed or levied in any previous fi nancial years prior to 1 July 2020 and which remain unpaid on 1 July 2020. The penalty will be applied on 30 September 2020 and a further additional penalty of 10 per cent on any portion of rates that were assessed or levied in any previous fi nancial years and which remain unpaid on 31 March 2021.

Metered water rates for the 2020/21 year (1 July 2020 to 30 June 2021) will generally be invoiced on a quarterly basis. However, rating units may be invoiced monthly if the unit has previously been invoiced monthly or the Council has been notifi ed before 30 June 2020 to be invoiced monthly.

1 Deﬁ ned areas shown on page 31, to be extended subject to consultation with community.

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Rating System and Information 4

Invoices for metered water invoiced quarterly will become due and payable on the following dates:

Instalment 1: 25 November 2020 Instalment 2: 24 February 2021 Instalment 3: 26 May 2021 Instalment 4: 25 August 2021

Invoices for metered water invoiced monthly will become due and payable on the following dates:

Instalment 1: 20 August 2020 Instalment 2: 21 September 2020 Instalment 3: 20 October 2020 Instalment 4: 20 November 2020 Instalment 5: 21 December 2020 Instalment 6: 20 January 2021 Instalment 7: 22 February 2021 Instalment 8: 22 March 2021 Instalment 9: 20 April 2021 Instalment 10: 20 May 2021 Instalment 11: 21 June 2021 Instalment 12: 20 July 2021

Rating base information

2019/20* 2020/21 Projected number of rating units 35,766 36,265 Projected total capital value of rating units ($m) 20,419 23,061 Projected total land value of rating units ($m) 10,581 12,444 * These are the actual rates strike fi gures.

Lump sum contributions The Council may accept lump sum contributions in respect of any targeted rate.

Examples of the impact of the rating proposals (GST inclusive) The following examples show the impact of the rating proposals on low, medium and high valued properties for each diff erential. They are required to be provided under clause 15(5) of Schedule 10 of the Local Government Act 2002 and are indicative only. (Plus, approximate average case for each group based on average land value and pans for commercial/industrial.) The examples exclude the swimming pool compliance targeted rate and the voluntary New Plymouth Home Energy Scheme targeted rate. More information about these rates can be found on page 29.

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Residential * Average land value percentage increase for residential category 25%, individual properties will vary.

Land Value (LV) $111,000* GST inclusive Residential LV $285,000* GST inclusive (2019/20: $91,000) (2019/20: $230,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 393.69 396.74 General rate 995.05 1,018.65 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 522.00 522.00 Uniform annual sewage charge 522.00 522.00 Uniform annual water charge: Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 - Standardised consumption charge 295.75 318.26 Uniform annual refuse charge 188.00 192.71 Uniform annual refuse charge 188.00 192.71 1,995.74 2,038.30 2,597.09 2,660.22

LV $165,000* GST inclusive LV $500,000* GST inclusive (2019/20: $130,000) (2019/20: $400,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 562.42 589.74 General rate 1,730.52 1,787.10 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 522.00 522.00 Uniform annual sewage charge 522.00 522.00 Uniform annual water charge: Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 - Standardised consumption charge 295.75 318.26 Uniform annual refuse charge 188.00 192.71 Uniform annual refuse charge 188.00 192.71 2,164.46 2,231.31 3,332.56 3,428.67

LV $215,000* GST inclusive (2019/20: $170,000)

2019/20 2020/21 ($) ($) General rate 735.47 768.45 Uniform annual general charge 429.50 438.94 Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 522.00 522.00 Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 Uniform annual refuse charge 188.00 192.71 2,337.51 2,410.02

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Commercial/Industrial * Average land value percentage increase for commercial/industrial category 24%, individual properties will vary.

LV $42,000 *GST inclusive LV $720,000* GST inclusive (2019/20: $32,000) (2019/20: $570,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 589.54 651.91 General rate 10,501.11 11,175.52 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 522.00 522.00 Uniform annual sewage charge 1,660.03 1,660.03 Uniform annual water charge: Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 - Standardised consumption charge 295.75 318.26 2,003.58 2,100.77 13,053.18 13,762.41

LV $205,000* GST inclusive LV $1,930,000* GST inclusive (2019/20: $160,000) (2019/20: $1,540,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 2,947.68 3,181.92 General rate 28,371.42 29,956.59 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 332.01 332.01 Uniform annual sewage charge 2,970.00 2,970.00 Uniform annual water charge: Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 - Standardised consumption charge 295.75 318.26 4,171.73 4,440.79 32,233.46 33,853.45

LV $380,000* GST inclusive (2019/20: $305,000)

2019/20 2020/21 ($) ($) General rate 5,619.02 5,898.19 Uniform annual general charge 429.50 438.94 Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual sewage charge 1,485.00 1,485.00 Uniform annual water charge: - Network fi xed charge 36.80 36.80 - Standardised consumption charge 295.75 318.26 7,996.06 8,310.05

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Rating System and Information 4

Small Holdings * Average land value percentage increase for small holdings category 13%, individual properties will vary.

LV $170,000* GST inclusive LV $425,000* GST inclusive (2019/20: $150,000) (2019/20: $390,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 454.19 507.32 General rate 1,180.90 1,268.31 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 1,013.69 1,079.13 1,740.40 1,840.11

LV $280,000* GST inclusive LV $640,000* GST inclusive (2019/20: $260,000) (2019/20: $560,000) 2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 787.27 835.59 General rate 1,695.65 1,909.92 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 1,346.77 1,407.39 2,255.15 2,481.72

LV $335,000* GST inclusive (2019/20: $310,000)

2019/20 2020/21 ($) ($) General rate 938.66 999.72 Uniform annual general charge 429.50 438.94 Targeted rates Uniform annual roading charge 130.00 132.86 1,498.16 1,571.53

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Rating System and Information 4

Farmlands * Average land value percentage increase for farmlands category 3%, individual properties will vary.

LV $150,000* GST inclusive LV $1,200,000* GST inclusive (2019/20: $66,300) (2019/20: $1,250,000)

2019/20 2020/21 2019/20 2020/21 ($) ($) ($) ($) General rate 193.28 449.02 General rate 3,644.06 3,592.14 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 752.78 1,020.82 4,203.56 4,163.94

LV $395,000* GST inclusive (2019/20: $380,000) LV $4,020,000* GST inclusive (2019/20: $4,000,000) 2019/20 2020/21 ($) ($) 2019/20 2020/21 ($) ($) General rate 1,107.80 1,182.41 General rate 11,661.00 12,033.67 Uniform annual general charge 429.50 438.94 Uniform annual general charge 429.50 438.94 Targeted rates Targeted rates Uniform annual roading charge 130.00 132.86 Uniform annual roading charge 130.00 132.86 1,667.29 1,754.22 12,220.50 12,605.47

LV $570,000* GST inclusive (2019/20: $560,000)

2019/20 2020/21 ($) ($) General rate 1,632.54 1,706.27 Uniform annual general charge 429.50 438.94 Targeted rates Uniform annual roading charge 130.00 132.86 2,192.04 2,278.07

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Rating System and Information 4

TOTAL RATES

A/Plan A/Plan 2019/20 2020/21 ($) ($) Uniform annual general charge (UAGC) 13,982,344 14,495,441 General rate 47,029,292 49,414,129 Sub total (general rates) 61,011,637 63,909,570 Uniform annual roading charge (UARC) 4,228,617 4,385,189 Uniform annual sewage charge (UADC) 14,351,450 14,546,147 Uniform annual water charge (UAWC) 8,033,111 8,527,490 Water by meter charges 3,938,889 4,402,510 Uniform annual refuse charge (UARC) 4,785,708 4,943,986 Swimming pool compliance charge (UAPC) - - Sub total (targeted rates/charges) 35,337,775 36,805,322 Total 96,349,412 100,714,892

The fi gures above do not include GST. GST will be added at applicable rates.

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Rating System and Information 4

Rates and Charges The fi gures below do not include GST. GST will be added at applicable rates.

2019/20 2020/21 ($) ($) General rates Uniform annual general charge 373.48 381.69 Diff erential rates (cents per $ of rateable value) - Group 1 (Commercial/Industrial) 1.6020c 1.3497c - Group 2 (Residential) 0.3762c 0.2603c - Group 3 (Small Holdings) 0.2633c 0.3108c - Group 4 (Farmland) 0.2535c 0.2595c Targeted rates/charges Uniform annual roading charge 113.04 115.53 Uniform annual refuse charge per serviced household 163.48 167.57 Uniform annual sewage charge - all rating units other than commercial/industrial 453.91 453.91 Uniform annual sewage charge - commercial/industrial (including schools) (scale of charges per water closet or urinal): - One to two 453.91 453.91 - Three 380.00 380.00 - Four 332.17 332.17 - Five 288.70 288.70 - Six to 10 258.26 258.26 - 11 to 15 240.87 240.87 - 16 to 20 232.17 232.17 - 21 or more 227.83 227.83 Ōākura part charge 236.52 236.52 Uniform annual water charge: - Network fi xed charge 32.00 32.00 - Consumption variable charge 257.17 276.75 Swimming pool compliance charge 41.36 42.19 New Plymouth Home Energy Scheme - funding assistance depending on each funding arrangement Water charges - On demand supplies by water by meter (WBM): : Supply charge (for all metered customers) 32.00 32.00 : Standard rate for consumption up to 50,000m3 (per cubic metre) 1.138 1.23 : Industrial rate for consumption in excess of 50,000m3 per annum (per cubic 1.158 1.25 metre)* - Waitara industrial - untreated supply (per cubic metre) 0.82 0.82 - Restricted fl ow connections (per water unit as defi ned by Water Supply Bylaw 182.67 197.29 (Part 15)) * large users are charged the standard WBM rate to 50,000m3 and the industrial rate for amounts in excess of 50,000m3

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Funding Impact Statement 4

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING General rates, uniform annual charges, rates penalties 58.46 61.37 62.12 Targeted rates 35.89 37.63 36.40 Subsidies and grants for operating purposes 6.09 6.64 6.98 Fees and charges 27.67 28.63 24.21 Internal charges and overheads recovered 12.60 12.88 12.54 Local authorities fuel tax, fi nes, infringement fees and other receipts 1.48 1.48 1.32 Total operating funding (A) 142.20 148.63 143.56 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (110.17) (109.96) (131.93) Finance costs (8.43) (9.54) (7.84) Other operating funding applications - - - Total applications of operating funding (B) (118.61) (119.50) (139.77) Surplus/(defi cit) of operating funding (A - B) 23.60 29.13 3.80 SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure 6.66 8.41 8.63 Development and fi nancial contributions 3.33 3.74 3.74 Increase (decrease) in debt 15.37 28.13 12.73 Gross proceeds from sale of assets 1.33 1.26 17.40 Lump sum contributions - - - Other dedicated capital funding - - - Total sources of capital funding (C) 26.68 41.55 42.50

APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (7.80) (10.19) (7.37) - to improve the level of service (13.97) (22.35) (15.39) - to replace existing assets (28.07) (38.91) (34.15) (Increase)/decrease in reserves (0.44) 0.77 10.62 (Increase)/decrease of investments --- Total applications of capital funding (D) (50.28) (70.68) (46.29) Surplus/(defi cit) of capital funding (C - D) (23.60) (29.13) (3.80) Funding balance (A - B) + (C - D) ---

Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014

Depreciation and amortisation expense Depreciation expense 37.44 38.54 36.74 less deferred/unfunded (18.99) (19.36) (18.30) Net funding transferred to renewals reserves 18.45 19.18 18.45

184 Council agenda Extraordinary (10 March 2020) - Annual Plan

Reconciliation Summary 4

Reconciliation of prospective fi nancial plan, summary funding impact statement and prospective fi nancial statements PBE FRS 42: Prospective Financial Statements (specifi cally paragraph 40) requires reconciliation or narrative explaining diff erences in presentation of prospective fi nancial information. Earlier in this section, the Council presented its prospective fi nancial plan, prospective fi nancial statements and summary funding impact statement. The following reconciliation explains the diff erences in accounting treatment of the operating sections of each of the prospective fi nancial statements.

A/Plan LTP A/Plan 2019/20 2020/21 2020/21 ($m) ($m) ($m) SOURCES OF OPERATING FUNDING Total operating funding (A) 142.20 148.63 143.56 add sources of capital funding: - Subsidies and grants for capital expenditure 6.66 8.41 8.63 - Development and fi nancial contributions 3.33 3.74 3.74 add Statement of comprehensive revenue and expense Unrealised gain/(loss) on PIF 5.12 4.63 4.63 Disposals gain/(loss) from sale of assets - - 8.70 Vested assets 4.12 4.21 4.21 Total operating revenue as per statement of comprehensive revenue and 161.42 169.63 173.48 expense APPLICATIONS OF OPERATING FUNDING Total applications of operating funding (B) 118.61 119.50 139.77 add Statement of comprehensive revenue and expense Depreciation and amortisation expenses 37.44 38.54 36.74 Revaluation (gain)/loss on forestry (0.12) (0.13) (0.12) Total operating expenditure as per statement of comprehensive revenue 155.93 157.91 176.39 and expense

SUPPORTING INFORMATION I ANNUAL PLAN 2020/21 33

185