NCI2TM: 2014 ISBN: 978-81-927230-0-6

OVERVIEW OF ONLINE ADMISSION SYSTEMS FOR PROFESSIONAL PROGRAMMES

MRS. MADHURI P.PANT Assistant Professor, S.N.D.T. Arts & Commerce College for Woman, Pune [email protected]

Dr. SACHIN A. KADAM Professor, Institute of Management & Entrepreneurship Development, Pune

Abstract: This survey article describes current offline Admission System & Online Admission System. How it will be It will be useful to transform existing complex admission beneficial to students / parents, University /Institution. Article list system into applicant/student-friendly, simpler, efficient, problems faced by current system & discusses advantages of accurate, prompt and transparent system at affordable cost with online admission system. This paper explains system component high quality, greater speed and wider accessibility in a mass- diagram of online Admission & challenges to be faced by the personalized manner.[3] system. As article considers professional programmes‟ Online Admission, it first defines what is Professional Programme & Many Universities & colleges admission offices now operate in gives list of different academic programmes approved by UGC. It nearly paperless environments, creating tremendous gives brief scenario of Online Admission System used by different Professional Programmes. operational efficiencies.[4] DTE(directorate of Technical Education) ,S.N.D.T. University , Pune University, Mumbai Keywords: Online Admission system, professional programme, University, Garware College, F.C College etc. are few of them course, academic programme, qualification. to name here.

2 Online Admission System 1 INTRODUCTION Admission of students into university is a most important 2.1 Process of current offline Admission System: activity in every educational system which is as old as education itself. Student admissions are a vital part of any University’s / Webtech Software & Services Ltd is organization at Calcutta Institution’s running because students keep a who develops Online Admission software, describes offline University/Institution alive and they cannot survive without admission system. When University / College plans for students. As more & more students are enrolling in different admissions to its affiliated colleges, prints the forms & publish Universities / Institutions, for different programmes.[1] It is notice in newspapers informing dates for collection of forms / becoming difficult to handle such a large volume of student’s submission of forms. Then merit list is displayed, if any admission using offline admission system. queries in list are handled & then final merit lists are displayed iteratively. According to merit admissions are given to the ICT is integrated into nearly every aspect, it is playing students in various colleges of universities according to rules & important role in Education field also. As we are moving regulations established.[5] towards digital age, students receive information about the college from internet. In the competitive world of college 2.2 Problems faced by current offline Admission System: admission, students and colleges must stay one step ahead of the game. Colleges and Universities concentrate on attracting 1. Printed Application Forms quality students to them, so they also have begun to rely on 2. Handle Queries & Distribute Forms Web technology. Use of Online Admission System is one of 3. Collect Forms them [2]. 4. Sort List of Candidates : [5]

Online Admission System is defined as a service available and 2.3 Advantages of Online Admission System performed using the Internet where computer & other devices There are following advantage of implementing online are connected with network to perform Admissions. admission process for particular University/college.[6] 1) Significantly Reduces Paper Work

154 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

2) Geographically scattered students can Apply 6 Maintains Number of seats available in affiliated 3) Online Help to fill application Form colleges program wise (Engineering / MBA etc ) 4) Online payment of application Form Fees 7 Add/Delete affiliated colleges 5) Repetitive Data Entry elimination & generation of 8 Create New Program Broacher computerized merit list with 100% Accuracy 9 Update Program Broacher

6) No Xerox & Attestation of mark sheets Required 7) Online Communication of Merit list, waiting List within 3.2 ( Affiliated Colleges) Module should perform following to administrative people & to candidates functions 8) Real-time reports & graphs can be generated 1. College can Register itself Online 9) Malpractices Reduction 2. 2 College can Upload 3. Photos of Infrastructure 4. Laboratory & Library Facilities 3 System Analysis 5. College Achievements & Awards The following diagram shows how Online Admission System 6. Industry Relationships works 7. 3 University Module offers following services to colleges 8. Gives Login ID & password 9. Sends Various Notices , Instructions from university 10. Upload allocated candidate list in college Login

3.3 ( Fees Management Administrator) Module should perform following functions 1. Collect Application Form fees from applicants through debit card/Credit card/ Online Banking 2. Confirm fees payments to respective students through email/ SMS

3.4 Functions performed by Database Server 1. Stores Online Application Form of applicants 2. Admit Card Generation 3. Result Declaration Of Entrance Exam 4. Sorting Applications according to marks. 5. Seat allocation to Different Colleges

3.5 Functions performed by Application Server 1. Provision of Online Help to fill Application Form 2. Generates Login information for all users 3. Does Analysis of data collected & can generates graphs from statistical data

Different Components description in above diagram is as follows

3.1 ( University/Organisation eg. dte) Module should perform following functions

1 Maintains list of Affiliated colleges , departments program wise 2 Maintains Admission Rules & Regulations 3 Uploading & maintenance of News, Events, Circulars, Notices 4 Uploading & maintenance of Fees Details 5 Maintains Eligibility Details

155 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

1. Minimize the Cost of Entire Process of Admission system, Total Time Required, Human Involvement, Data Redundancy and Paperwork. 2. Maximize availability, transparency, accuracy, reliability, productivity of website. 3. Design a Dynamic Process so that queries can be handled fast & fast respose 4. User Interface should be Interactive / Friendly. 5. Real Time Report Availability. 6. Skilled manpower requirement to handle all situations with ease.[5]

4 Overview Of Online Admissions for Professional Programmes

4.1 Definitions

3.6 ( Applicant/Student) Module should perform following As article considers professional programmes’Online functions Admission, let us define what is Professional Programme. According to UGC “Technical and/or Professional 1. Student/Applicant can Register Online Education” means programmes of education, research and 2. Pays Application Form fees Online / Entrance exam fees training in the areas namely engineering & technology, Online architecture, town planning, management, pharmacy, applied 3. Personalized Form filling facility arts & crafts, hotel management and catering technology, 4. Fills online Application & submits computer applications, and such other programmes or areas 5. Gets confirmation of submission of Form & Fees as the Central Government may, in consultation with the 6. Student can update his/her information Commission, by notification in the Official Gazette, 7. Can Download Admit Card for Entrance Exam declare.[8] 8. Can get Entrance Exam Results Thus a professional programme is a programme that leads 9. Apply for choices of colleges to a professional qualification.[9] 10. Gets Admission confirmation Each word has a specific meaning as follows 11. Can upload documents According to oxford dictionary meaning A profession is a job requiring special training & a formal qualification.[10] 3.7 (Any visitor/ Prospective students) Module should perform following functions 1. Visitor posts queries about Online Admission System UGC defines “Qualification” as a degree or any other 2. For FAQs (Frequently Asked Questions) answers are qualification awarded by a university. available on website A „Programme‟ generally ends with the award of a 3. New questions are stored in database server & answers Certificate or Diploma or Degree.[11] are given to them. According to UGC an academic programme is defined in While developing above diagrams reference is taken of terms of a set of courses that are linked together in an M.K.C.L. ( Maharashtra Knowledge Corporation Limited) is academically cohesive manner. [8] leading organization in providing solutions for online According to UGC regulations 2009 programme can be application. MKCL’s OASIS (Online Application Solutions defined as higher education programme pursued for a and Integrated Services) is program used by many specified by the commission(UGC) under section programmes.[7] 22(3) of the UGC Act.[12] “Course” means one of the units which comprises a Programme of study.[8] “Regulations” means regulations made under UGC Act. 3.8 Challenges to be faced while developing Online Under this Act University Grants Commission (UGC) with admission System by organization developing the approval of the Central Government specifies the list of software(third party) degrees that can be awarded. [12] which are as follows

156 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

4.2List Of Degrees For The Purposes Of Section 22 Of The Science (B.V.Sc.) (M.Arch.) University Grants Commission Act, 1956 24.BachelorofVeterinary24.Masterof Surgery(M.S.) Bachelor’s Degree Master’s Degree Science & Animal 1. Bachelor of Arts (B.A.) 1. Husbandry (M.A.) (B.V.Sc. & A.H.) 2. Bachelor of Commerce 2. Master of 25.Bachelor of Dental 25. Master of Pharmacy (B.Com.) Commerce Surgery (B.D.S.) (M.Pharm.) 3. Bachelor of Education 3. Master of 26. Bachelor of Nursing 26. Master of Obstetrics or (B.Ed.) Education (M.Ed.) (B.Nurs.) Master of Obstetrics and 4. Bachelor of Training 4. Master of Gynecology (M.O.) (B.T.) Oriental Learning (M.O.L.) Bachelor Degree 5. Bachelor of Oriental 5. Master of Laws Learning 27. Bachelor of Medicine & (B.O.L.) (M.L.) Bachelor of Surgery 6 Bachelor of Literature 6. Master of Law or (B.Litt.) (M.B.B.S. or M.B. & B.S.) Laws 28. Bachelor of Pharmacy (LL.M.) (B.Pharm.) 7. Bachelor of Law or 7. Laws (B.L.) 29. Ayurvedacharya, Bachelor of Medicine & Surgery or Master of (A.M.B.S.) Literature (M.Litt.) 30. Bachelor of Medicine & 8.Bachelor of Law 8. Bachelor of Surgery (B.M.B.S.) or Laws (LL.B.) (M.Phil.) 31. Bachelor of Ayurvedic 9 Bachelor of Civil 9. Master of Indology (M.Ind.) Medicine (B.A.M.) Law (B.C.L.) 32. Bachelor of Ayurvedic Medicine 10. Bachelor of Music 10. Master of Social (B.Mus.) and Surgery (B.A.M.) Work (M.S.W.) 33. Bachelor of Ayurvedic Medicine and Surgery (B.A.M. & S.) Bachelor Degree Master Degree 34. Bachelor of Sanitary Science 11. Bachelor of Science 11.Master of Business (B.S.Sc.) (B.Sc.) Administration (M.B.A.) 35. Bachelor of Indian Medicine(B.I.M.) 12. Bachelor of Technology 12. Master of Music (B.Tcch.) (M.Mus.) Degree 13. Bachelor of Textiles 13. Master of Library 1 Doctorate of letters or Science Doctor of Literature (D.Litt. or Litt. D.) (B.Text.) (M.Lib.Sc.) 2. 14. Bachelor of Architecture 14. (Ph.D. or D.Phil.) (B.Arch.) (M.Sc.) 3. Doctor of Oriental Learning (D.O.L.) 15. Bachelor of Agriculture 15.Master of 4 Doctor of Laws (LL.D.) (B.Agri.) Technology 5. Doctor of Law (D.L.) (M.Tech.) 6. Doctor of Science (D.Sc. or Sc.D.) 16. Bachelor of Mechanical 16.Master of Engineering 7 Doctor of Medicine (M.D.) Engineering (B.M.E.) (M.E.) 8. Doctor of Hygiene (D.HV.) 17. Bachelor of Electrical 17. Master of Electrical Engineering (B.E.E.) Engineering (M.E.E.) Universities in India are recognized by the University Grants 18. Bachelor of Chemical 18. Master of Mechanical Commission (UGC), which draws its power from the Engineering (B.Ch.E.) Engineering (M.E.E.) University Grants Commission Act, 1956.[13] 19. Bachelor of TeleCom19.Master of Chemical Fifteen(15) Professional Councils are established by Act of munication Engineering Engineering (B.Tel.E.) Parliament and are under the Department of Higher (M.Ch.E.) Education in the Union Human Resource Development 20. Bachelor of Civil 20. Master of Textiles Ministry which controls different aspects of accreditation and Engineering (B.C.E.) (M.Text) coordination They are also responsible for recognition of 21. Bachelor of Engineering 21.Masterof Veterinary courses, promotion of professional institutions and providing (B.E.) Science (M.V.Sc.) grants to undergraduate programmes and various awards. 22. Bachelor of Chemical 22. Master ofPlanning These statutory professional councils Technology (M.Plan.) (Statutory / Regulatory body means a body so constituted by a (B.Chem.Tech.) Central / State Government Act for setting and maintaining 23.Bachelorof Veterinary23. Master of Architecture standards in the relevant areas of higher education.) are:

157 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

51. Central B.H.M.S. / M.D.(Homeopathy) & 1. All India Council of Technical Education (AICTE) Council of other courses 2. Medical Council of India (MCI) Homeopathy (CCH)

3. Indian Council for Agricultural Research (ICAR) 62. Indian Auxilary Nurse & Midwife/ B.Sc. 4. National Council for Teacher Education (NCTE) Nursing Council 5. Dental Council of India (DCI) (INC) (Nursing)/ M.Sc. (Nursing) etc. 6. Pharmacy Council of India (PCI) 3. 7. Indian Nursing Council (INC) 8. Bar Council of India (BCI) 74. D.Pharm/ B.Pharm 9. Central Council of Homeopathy (CCH) 5. Pharmacy 10. Central Council for Indian Medicine (CCIM) Council of India 11. Council of Architecture (PCI) 12. Distance Education Council (DEC) 13. Rehabilitation Council U.G./P.G. Programmes in 86. Indian 14. National Council for Rural Institutes (NCRI) Council for Agriculture, Agricultural 15. State Councils of Higher Education (SCHE) [14] Agricultural Engineering Fisheries, Home “University” means a University established or incorporated Research (ICAR) Science, Horticulture , Forestry, by or under a Central Act, a Veterinary Sciences & Animal

Provincial Act or a State Act, and includes any such institution Husbandry and Food Process as may, in consultation with the University concerned, be Engineering. (like M.Sc.(Agriculture) M.Sc. recoginsed by the Commission in accordance with the (Horticulture) M.Sc.(Forestry) regulations M.F.Sc. (Fisheries Science) M.Tech. made in this behalf under UGC Act. (Food Technology) M.Sc. (Agricultural Bio- The table below summarizes the professional council Technology) responsible for admissions , rules for different U.G/P.G M.Tech.(Agricultural Engineering) programmes for which they are Statutory / Regulatory bodies M.Sc.(Home Science) M.B.A. (Agri.) M.Sc. (Post Harvest Management) Sr. Professional Professional Programme it B.Sc.(Agriculture) B.Sc.(Horticulture) No Council governs B.Sc.(Forestry) B.F.Sc.(Fisheries Science) 1 All India Council of Degree and Diploma Programs in B.Tech.(Food Technology) Technical Education Engineering and Technology, MCA B.Tech.(Agricultural Engineering) (AICTE) B.Sc.(Home Science) & MBA, Pharmacy, Architecture & B.B.A. (Agriculture.) Applied Arts, Hotel Management & Catering Technology and 7. Council of M.E./M.Tech. / M.Pharm. 9 B.Arch. / M. Arch. Architecture /M.Arch.). 8.

2 Medical Council of M.B.B.S. /M.D./PG Courses in India (MCI) Medicine 109. National B.Ed./M.Ed. Council for Teacher 3 Dental Council of B.D.S./M.D.S./PG Courses Education (NCTE) India (DCI)

4 Central Council for B.A.M.S./B.S.M.S./B.U.M.S./Post 10. Bar Indian Medicine 11 L.L.B./ L.L.M. / 5 year Integrated graduate & Post Diploma courses in Council of India (CCIM) (BCI) Law programme Aurved

158 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

12 Distance Education Programmes conducted in distance 1 Four Nation DTE 2,85,112 YES Council (DEC) mode in which professional Year al (Directorat

programmes are M.B.A. , M.C.A., Full Level e of Intake B.Ed., M.Ed., Diploma / Degree Time Joint Technical capacity = Engineering etc Degree Entran Education ) 154827 course in ce 1311. Rehabilita Post graduate tion Council Engineer Exami 12. ing / nation 1413. National Post in rural Technolo (JEE Council for Rural gy (B.E. Main) Institutes (NCRI) development & various programmes 14. for Gandhian basic education which / or based on agriculture, handicrafts etc B.Tech.) MT- CET Prepare programmes in the various 15 State Councils of Higher Education subjects in the sphere of higher (Maha (SCHE) [7] education, keeping in view the rashtra overall priorities, perspective and 15. Techni needs of the society and expectations from higher education; cal Comm on Entran

ce The Above table summarizes professional councils & different Test) U.G/P.G programmes for which they are Statutory / Regulatory bodies with reference to Maharashtra State 2 Diploma 10th DTE YES in Exam (Directorat Engineer e of Intake ing Technical capacity = Now we will form a table showing professional programmes for Education ) 173802 which Online Admission is carried out & Exam to be qualified for Admissions to respective programmes. Table lists the professional 3 Post DTE YES programmes for which large number of students opt/ apply for. Grduate (Directorat Degree e of Intake Sr. Professi Exam Authority Number of Onli in Technical capacity = No onal To be for students ne Engineer Education ) 16714 Progra Qualif Admission applied for Adm ing / mmes ied Process Programm issio Technolo e 2013 n gy Proc (M.E. / ess M.Tech.) Yes/ No 4 D.Phram DTE . (Directorat

( e of Intake a in Technical capacity = Pharmac Education ) 12136

159 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

y) S. / Medical =96,546 UG B.H.M.S Education NEET 5 B.Pharm. MT- DTE Appearedf YES . / & Qualified (Natio (Bachelo CET (Directorat or B.U.M.S Research, =33964 nal r Of (Maha e of MTCET ./ Mumbai). Eligibi Pharmay rashtra Technical with PCB= B.P.Th. / lity ) Techni Education ) B.O.Th./ 135413 Cum cal B.A.S.L. Entran Comm P / B.Sc. Intake ce on Nursing capacity Test ) Entran & =9955 Exam ce B.P.MT / Test)

At 6 M.Pharm DTE 2979 YES State . (Master (Directorat level of e Of in Pharmac Technical Mahar y) Education ashtra 7 B.Arch. Mahar DTE 5897 YES MHT- (Bachelo ashtra (Directorat CET r of Archit e Of Intake exam Architect ecture Technical capacity = 10 M.D. / P.G. DMER Appeared ure) Comm Education 3647 M.S. / NEET (Directorat for NEET on e of PG =4882 Aptitu PG Medical de Program Education Test mes & MAH- Research, AR- Mumbai). CAT exam. 11 MBA/M CMA DTE 83662 MS/PGD T (Directorat appeared 8 M.Arch. M.Arc DTE Intake YES M/PGD condu e of for exam (Master h-CET (Directorat capacity BM cted Technical of 2013 e Of =53 by Education ) Intake = Architect Comm Technical AICT 45747 ure) on Education E / Entran CAT ce Test 12 MCA MAH- DTE Appeared MCA (Directorat = 22,960 9 M.B.B.S. Nation DMER Appeared CET e of / B.D.S. al (Directorat for NEET Technical /B.A.M. level e of UG

160 Sinhgad Institute of Management and Computer Application (SIMCA)

NCI2TM: 2014 ISBN: 978-81-927230-0-6

Education ) (Post Harvest BSc. th Manage 13 12 Maharashtr Intake Agri / ment) B.Sc. a Council capacity = Horticult Of 5743 ure / B.Sc.(Fo Agricultura restry) l Education Conclusion : B.F.Sc.( And Fisheries The above article gives scenario of Online Admission System used in Science) Research, listed professional programmes. As system is currently used widely by B.Tech.( Pune many Universities/ Institutions & Government Competetent Food Authorities which are responsible for Admission Processes, researcher Technolo is interested in finding out processes used by above listed programmes gy) & wants to evaluate how technology used in the various phases of B.Tech.( admission process, and what are current challenges faced by colleges, Agricult universities & organizations responsible for admissions. ural Engineer BIBLIOGRAPHY: ing) B.Sc.(Ho 1. http://www.studymode.com/essays/Online-Admission- me Processing-System Science) 2. SUMMER 2005 JOURNAL OF COLLEGE ADMISSION B.B.A. Study By Denise Gifford, Juanita Briceño-Perriott and (Agricult Frank Mianzo “Pen to Mouse: Web-Based Technology’s ure.) Impact on College Admission Applications” 3. www.sndtdigitaluniversity.com M.Sc.(A MAU 4. 2007 NACAC White Paper by the National Association for 14 Maharashtr Intake gricultur EB(M College Admission Counseling. Printed in the United States e) aharas a Council capacity of America. “Technology in the College Admission Process:Impact on Process, Professionals and Institutions M.Sc.(H htra Of =757 orticultur Agricu 5. www.webtechsoftware.com e) ltural Agricultura 6. http://fyjc.org.in/mumbai/StaticPages/HomePage.aspx 11th M.Sc.(Fo Univer l Education Standard Online Admission,Mumbai Region Year 2013- restry) sities 2014 (developed by MKCL) And M.F.Sc.( Exami 7. www.oasis.mkcl.com Fisheries nation Research, 8. http://www.ugc.ac.in 9. http://answers.yahoo.com/question Science) Board) Pune M.Tech.( Comm 10. Oxford Dictionary Food on 11. http://www.sgbau.ac.in (Sant Gadge Baba Amravati Technolo Entran university website) gy) ce 12. University Grant Commission Act 1956 As modified up to th M.Sc. Test. the 20 December 1985 and Rules and Regulations Under (Agricult the Act printed in 2002

ural Bio- 13. http://en.wikipedia.org/wiki/Central_University,_India Technolo 14. http://www.ugc.ac.in/page/professional-councils.aspx gy) M.Tech.( Agricult ural Engineer ing) M.Sc.(H ome Science) M.B.A. (Agri.) M.Sc.

161 Sinhgad Institute of Management and Computer Application (SIMCA)