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May/June 2005 President’S Message Randall Jimerson, Western Washington University [email protected] Why I Am an Archivist

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May/June 2005 President’S Message Randall Jimerson, Western Washington University Rand.Jimerson@Wwu.Edu Why I Am an Archivist NEWSLETTER OF THE SOCIETY OF AMERICAN ARCHIVISTS MAY/JUN 2005 WWW.ARCHIVISTS.ORG archivalarchival outlookoutlook Get Jazzed! • Dreaming of New Orleans 2005 • Elizabeth Adkins Elected Vice President • Preservation Considerations for Digitization of Archival Materials table of contents NEWSLETTER OF THE SOCIETY OF AMERICAN ARCHIVISTS features WWW.ARCHIVISTS.ORG archival outlook the society of american archivists SAA Election Results serves the educational and informational needs Teresa Brinati of its members and provides leadership to help ensure the identification, preservation Elizabeth Adkins Elected Vice President/President-Elect . 6 and use of the nation’s historic record. Ben Primer, Carla Summers, Sheryl Williams Join Council . 6 David Gracy, Donna McCrea, and Diane Vogt-O’Connor NANCY P. BEAUMONT To Serve on 2006 Nominating Committee . 8 Executive Director [email protected] Marching To New Orleans ‘05 TERESA M. BRINATI Director of Publishing [email protected] SOLVEIG DESUTTER Education Director [email protected] BRIAN P. DOYLE Graphic Designer & Webmaster Welcome to a Land of Dreams Bruce Boyd Raeburn . 10 [email protected] SAA Conference “Withdrawal” Tanya Zanish-Belcher . 12 RODNEY FRANKLIN Raffle To Support Student Scholarship Scott Schwartz . 14 Publications Assistant [email protected] Preservation Considerations for LEE GONZALEZ Digitization of Archival Materials Sammie L. Morris . 9 Office Assistant CSU-Sacramento, Kent State Establish SAA Student Chapters. 14 [email protected] CARLOS SALGADO columns Program Coordinator [email protected] President’s Message: Why I Am an Archivist . 3 JEANETTE SPEARS . From the Executive Director: The Power of Words 4 Member Services Coordinator From the Archivist of the United States: An Awesome Privilege . 16 [email protected] departments JODIE STAUFFER Education Coordinator [email protected] Washington Beat . 18 National News Clips . 20 Archival Outlook (ISSN 1520-3379) is published six World View . 21 times a year and distributed as a membership benefit Currents . 22 by the Society of American Archivists. Contents of the Bulletin Board. 27 newsletter may be reproduced in whole or in part provided that credit is given. Direct all advertising Professional Opportunities . 31 inquiries and general correspondence to: on the cover Teresa M. Brinati, Director of Publishing, Society of American Archivists, 527 S. Wells St., 5th Floor, Get Jazzed! Chicago, IL 60607; 312/922-0140; fax 312/347-1452; Two sax players cut loose at the Dew Drop Inn, a popular [email protected]; www.archivists.org. cabaret in New Orleans, ca. 1954. Photo by Ralston Crawford. ∞ Archival Outlook is printed on paper that meets the Courtesy of the Ralston Crawford Collection, Hogan Jazz Archive, requirements of the American National Standards Tulane University. Submitted by BRUCE BOYD RAEBURN. Institute—Permanence of Paper, ANSI Z39.48-1992. 2 | archival outlook • may/june 2005 www.archivists.org president’s message Randall Jimerson, Western Washington University [email protected] Why I Am an Archivist knew that Uriah Parmelee had died long ago, but discovered the Inca ruins of Machu Picchu in Peru Ireading the report of his death still made me slump before becoming a U.S. Senator. The family papers back in my chair. For two days in the spring of 1975 I began with Hiram Bingham I, the first missionary had been sitting in the reference room at the Duke to Hawaii in 1820, and his son Hiram II, the first University Manuscripts Department, reading his Civil missionary to the Gilbert Islands. This direct link to War letters. From Parmelee’s enthusiasm as an 1861 the archival past made the often tedious processing of Union volunteer, to his disgust with Lincoln’s slowness manuscripts vibrant with real people and connected to embrace emancipation as a war measure, I had these historical figures to people I knew personally. followed his military career and political awakening. As the first archivist hired at the University of I admired his commitment to ending slavery and had Connecticut, I spent 15 years meeting people in all begun to think of him as a kindred soul. When he walks of life, from the President of the University to the wrote to his mother two weeks before Appomattox, truck drivers who transported archival collections, he assured her that he was “in perfect health.” But from the head of the Connecticut AFL-CIO to Members the next letter in the file, in a different handwriting, of Congress, from whom I was soliciting archival described Parmelee’s death at the Battle of Five Forks collections. I was able to fill gaps in the archival record on April 1, 1865. With this unexpected by acquiring labor union records, papers of political news I felt as if I had lost a friend. activists, and records of such organizations as the The direct connection I soon regained my composure, Prince Hall Masons, an early black fraternal group. and resumed the methodical ritual of One of the most memorable experiences I had, to the past that we can taking notes. Uriah Parmelee became however, came when a 65-year-old woman phoned with find in manuscripts and part of my doctoral dissertation on a reference request. She needed proof of her age in sectional consciousness during the order to begin collecting Social Security. The City of archives is even more Civil War. But in this moment I real- Hartford voter registration records, which we had ized for the first time the power of acquired when the state retention requirement expired, powerful than can be archival documents to connect us to provided the needed proof of her birth date. Because of conveyed in history, the past and to let us enter the world our archival records she could obtain her retirement of our ancestors. The direct connection checks. Similar requests came several times a year. I thus literature, or film. to the past that we can find in manu- learned that archives are more than repositories of his- scripts and archives is even more torical resources. They also protect the rights and bene- powerful than can be conveyed in history, literature, fits of all citizens—even the poorest and most needy. or film. Real people, often long since dead, created When anyone asks me why I am an archivist, these documents or received them, and the experience these are the stories I want to tell. Sometimes I settle changed them in ways great or small. for the short-hand of saying that I want to help pre- When I realized that some people got paid to work serve the past so we will know our social heritage. with such documents, I was hooked. Back in Ann Arbor Sometimes I refer to the rights of citizens, or the neces- to write my dissertation, I applied to be a graduate sity of keeping public officials accountable for their assistant at the Bentley Historical Library. In the first actions. But underlying these general platitudes are the collection I processed, the papers of an obscure 19th stories from my own experience. century farmer in Michigan, I discovered a letter from a My father dedicated his life to public service—as former slave in Virginia. I soon took an NHPRC-funded a prison chaplain in Virginia, a civil rights activist in position processing temperance and prohibition papers, Alabama, a community welfare director in Elmira, New including the records of the Woman’s Christian York, and co-director of a peace center in Roanoke, Temperance Union. As the first person to examine Virginia. After putting aside a career in architecture these records in more than 60 years, I discovered a to raise five children, my mother later co-directed the rich correspondence between Frances Willard of the Roanoke peace center and then worked on Capitol Hill WCTU and an array of national reformers, including as a Congressional liaison for the Church of the Brethren. Susan B. Anthony—now available for public research. One of my sisters served as a Peace Corps volunteer in When the grant project ended, I obtained an Honduras before developing AIDS education programs assistant archivist position at Yale University. While in developing countries; my other sister has been a processing the Bingham family papers I met two of social worker helping troubled teens, halfway house the donors, whose father, Hiram Bingham III, had continued on page 25 www.archivists.org archival outlook • may/june 2005 | 3 from the executive director Nancy P. Beaumont • [email protected] The Power of Words y friend Paula is a word person, and she told me “Jazzy” (45,138), “informative” (10,674), “exciting” Mrecently about a Web site—www.wordcount.org— (2,901), “fun” (1,988), and “educational” (1,750) certain- that a word person has to love. Click on the site and ly come to mind. (So does “humid” [19,201], but we you’ll see displayed, in order of frequency of use, the won’t let that get in our way!) 86,800 most frequently used English words. By now you will have received in the mail the Can you guess where I began my journey? Human New Orleans 2005 Preliminary Program, or you may nature being what it is, I started with “Nancy” (number already have reviewed the information (or registered!) 9,368). And then I noticed the words on either side: on SAA’s Web site. You’ll see that the educational “trainees” and “toe.” “Beaumont” (16,907) appears programming is outstanding—with something for between “intrigue” and “navigator.” I liked that one everyone from first-timers to old hands. Here’s your so much that next I tried “Perkin” (25,683), which is best chance all year to get in-depth coverage of an wedged between “beet” (rather inelegant, I think) archival topic of special interest (via a pre-conference and “monetarist” (which, I admit, I had to find in the program), to brush up on the basics in an “Archives dictionary).
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