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Maranoa Regional Council BUSINESS PAPER General Meeting Wednesday 12 July 2017 Roma Administration Centre NOTICE OF MEETING Date: 7 July 2017 Mayor: Councillor T D Golder Deputy Mayor: Councillor J L Chambers Councillors: Councillor N H Chandler Councillor P J Flynn Councillor G B McMullen Councillor W M Newman Councillor C J O’Neil Councillor D J Schefe Councillor J M Stanford Chief Executive Officer: Ms Julie Reitano Senior Management: Mr Cameron Castles (Director Infrastructure Services) Mr Rob Hayward (Director Development, Facilities & Environmental Services) Ms Sharon Frank (Director Corporate, Community & Commercial Services) Officers: Ms Jane Frith (Coordinator Communications) Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 12, 2017 at 9.00AM. Julie Reitano Chief Executive Officer Maranoa Regional Council General Meeting - 12 July 2017 TABLE OF CONTENTS Item Subject No 1 Welcome 2 Present/Apologies 3 Confirmation of Minutes General 28 June 2017 ............................................................................................ 5 4 Business arising from Minutes 5 On the Table 5.1 New Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association ............................................................................................. 26 Prepared by: Director - Corporate, Community & Commercial Services Attachment : Draft Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association - Version 1........................ 29 6 Presentations/Petitions and Deputations 7 Consideration of notices of business 8 Consideration of notices of motion 9 Reception of notices of motion for next meeting Reports 10 Office of the CEO 11 Corporate, Community & Commercial Services 11.1 Consideration of Elected Member Attendance at an Upcoming Conference and Advisory Group Meeting ............................................ 31 Prepared by: Coordinator - Councillors & Community Engagement 11.2 Annual Valuation Consultation for the Maranoa Region .................... 35 Prepared by: Coordinator - Rates Attachment : Department of Natural Resources and Mines- Consultation-Annual Valuation effective 30 June 2018 ................................................................................ 37 11.3 Gas Tariff Charges 2017-18 ................................................................... 38 Prepared by: Specialist - Strategic Finance - 1 - Maranoa Regional Council General Meeting - 12 July 2017 11.4 Minor Updates to the 2017/18 Fees & Charges ................................... 40 Prepared by: Specialist - Strategic Finance 12 Infrastructure Services 13 Development, Facilities & Environmental Services 13.1 Roma Pony Club - Request for Assistance .......................................... 42 Prepared by: Specialist - Sport and Recreation Attachment : Roma Pony Club - State Championships Event 2017 - Email request for support from Rebbeca Green - 12 April 2017 ........................................................................ 45 13.2 2017/18 Membership of Outback Tourism ............................................ 46 Prepared by: Coordinator - Tourism Attachment 1: Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan ..... 49 Attachment 2: Outback Queensland Tourism Association Trade Travel Prospectus (2017-18) ........................................... 91 Attachment 3: Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT ..................................... 96 Attachment 4: Outback Queensland Tourism INV-0041 2017/18 ......... 102 13.3 Arcadia Valley Lookout Upgrade ........................................................ 103 Prepared by: Manager - Economic & Community Development Attachment : Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement ....................................... 106 13.4 Wallumbilla Showgrounds - Camping Fees ...................................... 111 Prepared by: Manager - Facilities (Land, Buildings & Structures) Attachment : Wallumbilla Town Improvement Group - Minutes 16 March 2017 ................................................................... 113 13.5 Material Change of Use - "Catering Shop" (Ref: 2017/19591) ........... 115 Prepared by: Planning Officer Attachment 1: Proposal Plans .............................................................. 145 Attachment 2: DILGP Concurrence Agency Response ........................ 152 Attachment 3: Adopted Infrastructure Charges Notice ......................... 154 Status Reports 14 Office of the CEO 15 Corporate, Community & Commercial Services 16 Corporate Services 17 Infrastructure Services 18 Commercial Business - 2 - Maranoa Regional Council General Meeting - 12 July 2017 19 Building, Facilities & Environmental Services Next General Meeting To be held at the Roma Administration Centre on 26 July 2017. Confidential Items In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting. C Confidential Items C.1 Consideration of Payment Arrangement - Assessments 14024319, 14025373 & 14016273 Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.2 Applications for Rate Payment Arrangements Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.3 Consideration of Payment Arrangements for Assessments 14025530 and 14022636 Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.4 Tender 17019 - Great Artesian Spa Management Agreement Classification: Closed Access Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it. C.5 Roma Saleyards Advisory Committee Membership Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.6 Roma Saleyards - Monthly Business report - June Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. - 3 - Maranoa Regional Council General Meeting - 12 July 2017 C.7 Application for Conversion of Tenure - Lot 12 on WV841 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.8 Application for Conversion of Tenure - Lot 30 on WV843 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.9 Application for Conversion of Tenure - Lot 34 on WV843 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.10 Injune Pool Management Agreement - Option to Renew Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.11 Key Worker Accommodation - Acacia Road, Roma Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.12 Request for Sponsorship Roma Bowls Club Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. Councillor Business 20 Councillor Business Closure - 4 - MINUTES OF THE GENERAL MEETING OF MARANOA REGIONAL COUNCIL HELD AT ROMA ADMINISTRATION CENTRE ON 28 JUNE 2017 COMMENCING AT 9.02AM ATTENDANCE Mayor Cr. T D Golder chaired the meeting with Deputy Mayor Cr. J L Chambers, Cr. N H Chandler, Cr. P J Flynn, Cr. G B McMullen, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Cr. J M Stanford, Chief Executive Officer – Julie Reitano, Communications Officer / Team Coordinator – Jane Frith, and Minutes Officer – Kelly Rogers in attendance. AS REQUIRED Director Infrastructure Services – Cameron Castles, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Facilities (Land, Buildings & Structures) – Tanya Mansfield, Manager Environmental Health, Waste & Rural Land Services – Sandra (Kay) Crosby, Operations Manager Plant, Fleet & Workshops – David Parker, Manager Procurement & Commercial Services – Ryan Gittins. GUESTS There were no guests in attendance at the meeting. WELCOME The Mayor welcomed
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