BUSINESS PAPER
General Meeting
Wednesday 12 July 2017
Roma Administration Centre
NOTICE OF MEETING
Date: 7 July 2017
Mayor: Councillor T D Golder
Deputy Mayor: Councillor J L Chambers Councillors: Councillor N H Chandler Councillor P J Flynn Councillor G B McMullen Councillor W M Newman Councillor C J O’Neil Councillor D J Schefe Councillor J M Stanford
Chief Executive Officer: Ms Julie Reitano
Senior Management: Mr Cameron Castles (Director Infrastructure Services) Mr Rob Hayward (Director Development, Facilities & Environmental Services) Ms Sharon Frank (Director Corporate, Community & Commercial Services)
Officers: Ms Jane Frith (Coordinator Communications)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 12, 2017 at 9.00AM.
Julie Reitano Chief Executive Officer
Maranoa Regional Council
General Meeting - 12 July 2017
TABLE OF CONTENTS Item Subject No 1 Welcome
2 Present/Apologies
3 Confirmation of Minutes General 28 June 2017 ...... 5
4 Business arising from Minutes
5 On the Table
5.1 New Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association ...... 26 Prepared by: Director - Corporate, Community & Commercial Services Attachment : Draft Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association - Version 1...... 29
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Office of the CEO
11 Corporate, Community & Commercial Services
11.1 Consideration of Elected Member Attendance at an Upcoming Conference and Advisory Group Meeting ...... 31 Prepared by: Coordinator - Councillors & Community Engagement
11.2 Annual Valuation Consultation for the Maranoa Region ...... 35 Prepared by: Coordinator - Rates Attachment : Department of Natural Resources and Mines- Consultation-Annual Valuation effective 30 June 2018 ...... 37
11.3 Gas Tariff Charges 2017-18 ...... 38 Prepared by: Specialist - Strategic Finance
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General Meeting - 12 July 2017
11.4 Minor Updates to the 2017/18 Fees & Charges ...... 40 Prepared by: Specialist - Strategic Finance
12 Infrastructure Services
13 Development, Facilities & Environmental Services
13.1 Roma Pony Club - Request for Assistance ...... 42 Prepared by: Specialist - Sport and Recreation Attachment : Roma Pony Club - State Championships Event 2017 - Email request for support from Rebbeca Green - 12 April 2017 ...... 45
13.2 2017/18 Membership of Outback Tourism ...... 46 Prepared by: Coordinator - Tourism Attachment 1: Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan ..... 49 Attachment 2: Outback Queensland Tourism Association Trade Travel Prospectus (2017-18) ...... 91 Attachment 3: Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT ...... 96 Attachment 4: Outback Queensland Tourism INV-0041 2017/18 ...... 102
13.3 Arcadia Valley Lookout Upgrade ...... 103 Prepared by: Manager - Economic & Community Development Attachment : Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement ...... 106
13.4 Wallumbilla Showgrounds - Camping Fees ...... 111 Prepared by: Manager - Facilities (Land, Buildings & Structures) Attachment : Wallumbilla Town Improvement Group - Minutes 16 March 2017 ...... 113
13.5 Material Change of Use - "Catering Shop" (Ref: 2017/19591) ...... 115 Prepared by: Planning Officer Attachment 1: Proposal Plans ...... 145 Attachment 2: DILGP Concurrence Agency Response ...... 152 Attachment 3: Adopted Infrastructure Charges Notice ...... 154
Status Reports
14 Office of the CEO
15 Corporate, Community & Commercial Services
16 Corporate Services
17 Infrastructure Services
18 Commercial Business
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General Meeting - 12 July 2017
19 Building, Facilities & Environmental Services
Next General Meeting
To be held at the Roma Administration Centre on 26 July 2017.
Confidential Items
In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
C Confidential Items C.1 Consideration of Payment Arrangement - Assessments 14024319, 14025373 & 14016273 Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.2 Applications for Rate Payment Arrangements Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.3 Consideration of Payment Arrangements for Assessments 14025530 and 14022636 Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.4 Tender 17019 - Great Artesian Spa Management Agreement Classification: Closed Access Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it. C.5 Roma Saleyards Advisory Committee Membership Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.6 Roma Saleyards - Monthly Business report - June Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
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General Meeting - 12 July 2017
C.7 Application for Conversion of Tenure - Lot 12 on WV841 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.8 Application for Conversion of Tenure - Lot 30 on WV843 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.9 Application for Conversion of Tenure - Lot 34 on WV843 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.10 Injune Pool Management Agreement - Option to Renew Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.11 Key Worker Accommodation - Acacia Road, Roma Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.12 Request for Sponsorship Roma Bowls Club Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Councillor Business
20 Councillor Business
Closure
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MINUTES OF THE GENERAL MEETING OF MARANOA REGIONAL COUNCIL HELD AT ROMA ADMINISTRATION CENTRE ON 28 JUNE 2017 COMMENCING AT 9.02AM
ATTENDANCE
Mayor Cr. T D Golder chaired the meeting with Deputy Mayor Cr. J L Chambers, Cr. N H Chandler, Cr. P J Flynn, Cr. G B McMullen, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Cr. J M Stanford, Chief Executive Officer – Julie Reitano, Communications Officer / Team Coordinator – Jane Frith, and Minutes Officer – Kelly Rogers in attendance.
AS REQUIRED
Director Infrastructure Services – Cameron Castles, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Facilities (Land, Buildings & Structures) – Tanya Mansfield, Manager Environmental Health, Waste & Rural Land Services – Sandra (Kay) Crosby, Operations Manager Plant, Fleet & Workshops – David Parker, Manager Procurement & Commercial Services – Ryan Gittins.
GUESTS
There were no guests in attendance at the meeting.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.02am.
APOLOGIES
There were no apologies for the meeting.
CONFIRMATION OF MINUTES
Resolution No. GM/06.2017/50 Moved Cr Chambers Seconded Cr Newman
That the minutes of the General Meeting (12-14.06.17) held on 14 June 2017 be confirmed.
CARRIED 9/0
BUSINESS ARISING FROM MINUTES
There was no business arising from the minutes.
ON THE TABLE
There were no items for discussion on the table.
PRESENTATIONS/PETITIONS AND DEPUTATIONS
There were no presentations/petitions or deputations at the meeting.
CONSIDERATION OF NOTICES OF BUSINESS
There were no notices of business for consideration.
CONSIDERATION OF NOTICES OF MOTION
There were no notices of motion for consideration.
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RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING
No notices of motion were received for the next meeting.
BUSINESS
CORPORATE, COMMUNITY & COMMERCIAL SERVICES
Item Number: 11.1 File Number: D17/43573
SUBJECT HEADING: REGISTER OF GENERAL COST - RECOVERY FEES AND COMMERCIAL CHARGES 2017/18
Officer’s Title: Specialist - Strategic Finance
Executive Summary: A briefing paper for 2017/18 Budget Parameters was presented to a Council workshop on 7 March 2017.
The following fees & charges have been approved by Council.
Airport fees & charges – GM/03.2017/76 & GM/04.2017/32 Council & Community housing rent – GM/04.2017/31 Dog registration fees – GM/052.2017/13 Saleyards fees & charges – GM/05.2017/73
The final recommended Fees & Charges 2017/18 Schedule was provided under separate cover.
A description of the Local Government Act 2009 provisions relating to fees and charges was provided in Attachment 2: Legislation.
Resolution No. GM/06.2017/51 Moved Cr Chambers Seconded Cr Stanford
That Council:
1. Receive and note the report.
2. Adopt the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2017/18.
3. Resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 applies:
(i) the applicant is the person liable to pay these fees; and
(ii) the fee must be paid at or before the time the application is lodged.
4. Delegate to the Chief Executive Officer the power to amend commercial charges to which section 262 (3) (c) of the Local Government Act 2009 applies.
CARRIED 9/0
Responsible Officer Specialist - Strategic Finance
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 6 of 159
Item Number: 11.2 File Number: D17/47310
SUBJECT HEADING: MONTHLY FINANCIAL STATEMENTS MAY 2017
Officer’s Title: Specialist - Finance Systems Support
Executive Summary: The purpose of this report was for Council to receive a monthly financial report in accordance with section 204 of the Local Government Regulation 2015 for the month of May 2017.
Resolution No. GM/06.2017/52 Moved Cr Chambers Seconded Cr Newman
That the financial reports to 31 May 2017 be received and noted.
CARRIED 9/0
Responsible Officer Specialist - Finance Systems Support
Item Number: 11.3 File Number: D17/44376
SUBJECT HEADING: COMMUNITY ORGANISATIONS - RATES AND CHARGES REBATES AND CONCESSIONS POLICY
Officer’s Title: Coordinator - Rates
Executive Summary: Tabling the new Community Organisations – Rates and Charges Rebates and Concessions Policy. The policy identifies categories of community groups and outlines criteria to assess Community Organisations eligibility and provide fairness and equity to all applicable groups.
Resolution No. GM/06.2017/53 Moved Cr Newman Seconded Cr Stanford
That Council adopt the Community Organisations – Rates and Charges Rebates and Concessions Policy as presented.
CARRIED 9/0
Responsible Officer Coordinator - Rates
INFRASTRUCTURE SERVICES
Item Number: 12.1 File Number: D17/44702
SUBJECT HEADING: EXTENSION OF LANDING FEE WAIVER TO REMOTE AERODROMES FOR ANGEL FLIGHT
Officer’s Title: Manager - Airports (Roma, Injune, Surat, Mitchell)
Executive Summary: The report advised Council of a request received from Angel Flight, a not for profit organisation providing aeromedical and community services to waive the landing fees at Injune Aerodrome and sought approval for the waiver and extension of the exemption of landing fees to all Maranoa Regional Council aerodromes.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 7 of 159
Resolution No. GM/06.2017/54 Moved Cr O'Neil Seconded Cr Chandler
That Council:
1. Waive landing fees into Injune Aerodrome for Angel Flight on 15 and 17 June 2017.
2. Extend the exemption of landing fees for all Angel Flight operations into Injune, Surat and Mitchell aerodromes on an ongoing basis.
CARRIED 9/0
Responsible Officer Manager - Airports (Roma, Injune, Surat, Mitchell)
DEVELOPMENT, FACILITIES & ENVIRONMENTAL SERVICES
Item Number: 13.1 File Number: D17/46142
SUBJECT HEADING: IMPLEMENTATION OF PUBLIC ACCESS DEFIBRILLATORS – MITCHELL LOCAL AMBULANCE COMMITTEE
Officer’s Title: Administration Assistant - Council Buildings & Structures
Executive Summary: Council received correspondence from the Mitchell Local Ambulance Committee seeking approval to place three public access defibrillators in Council facilities in Mitchell, Amby and Mungallala.
Resolution No. GM/06.2017/55 Moved Cr McMullen Seconded Cr Stanford
That Council:
1. Partner with the Mitchell Local Ambulance Committee to increase early access to defibrillation in order to increase survival rates amongst cardiac arrest patients.
2. Agree to the installation of defibrillators at the Amby Hall and in Mitchell and Mungallala.
3. Arrange installation of the defibrillators at the estimated cost of $300 with costs allocated to the applicable general ledger number (Mitchell Sport and Recreation GL2499.2014, Amby Hall GL2494.2001, Mungallala Sports Grounds GL2499.2016)
CARRIED 9/0
Responsible Officer Administration Assistant - Council Buildings & Structures
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 8 of 159
Item Number: 13.2 File Number: D17/47493
SUBJECT HEADING: FESTIVAL OF SMALL HALLS - DECEMBER 2017
Officer’s Title: Coordinator - Libraries, Arts & Culture
Executive Summary: The Festival of Small Halls is an outreach project developed by the Woodford Folk Festival with the aim of bringing acclaimed international and national artists to regional and remote communities. Maranoa Regional Council has been invited to be involved in the 2017 touring program. The proposal also included opportunities for local musicians to perform alongside the artists as part of the event program.
Resolution No. GM/06.2017/56 Moved Cr Chandler Seconded Cr Stanford That Council:
1. Agree to host the 2017 Festival of Small Halls in the Maranoa during December 2017.
2. Allocate the $3,000 underwriting fee to the Community Drought program – WO 18723.1105.1505. (The total amount is dependent on total ticket sales).
3. Forward an Expression of Interest to host the event in local communities.
4. Authorise the Chief Executive Officer to sign the performance agreement when received.
CARRIED 9/0
Responsible Officer Coordinator - Libraries, Arts & Culture
CONFIDENTIAL ITEMS
In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:
(c) the local government budget; (d) rating concessions; (e) contracts proposed to be made by it; (f) starting or defending legal proceedings involving the local government; (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Resolution No. GM/06.2017/57 Moved Cr McMullen Seconded Cr Stanford
That Council close the meeting to the public at 9.10am.
CARRIED 9/0
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 9 of 159
Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in relation to Item C.5 – May 2017 – Monthly Business Unit Report – Airports, due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 9.46am, taking no further part in discussions on the matter.
At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 9.48am.
Cr. Chambers declared a ‘Conflict of Interest’ in relation to Item C.6 – Request to Procure Two (2) 5m3 Rubber Tyred Front End Loaders, due her son being an employee of one of businesses which had submitted a quotation and was subject to Council’s consideration of this matter. Cr. Chambers left the Chamber at 9.48am, taking no further part in discussions on the matter.
At cessation of discussion on the abovementioned item, Cr. Chambers entered the Chamber at 10.50am.
Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in relation to Item C.13 – Engagement of Sole Supplier – Maintenance and Support of Security Detection Equipment (Roma Airport), due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 10.02am, taking no further part in discussions on the matter.
At cessation of discussions on the abovementioned item, Cr. Flynn entered the Chamber at 10.07am.
Cr. Newman declared a ‘Conflict of Interest’ in relation to Item C.15 – Tender 17020 – Maranoa Regional Council – Cleaning Services, due to her daughter in-law being a casual employee of one of businesses who had submitted a tender and was subject to Council’s consideration of this matter. Cr. Newman left the Chamber at 10.08am, taking no further part in discussions on the matter.
Cr. Newman returned to the Chamber during ‘Suspension of Standing’ Orders for Morning Tea, which followed the conclusion of discussions on the abovementioned item.
Cr. O’Neil left the Chamber at 10.19am, and entered at 10.20am.
SUBJECT HEADING: SUSPENSION OF STANDING ORDERS COUNCIL ADJOURNED THE MEETING FOR MORNING TEA AT 10.26AM
SUBJECT HEADING: RESUMPTION OF STANDING ORDERS COUNCIL RESUMED THE MEETING IN CLOSED SESSION AT 10.52AM.
Cr. Newman left the Chamber at 11.24am, and entered at 11.28am.
Cr. O’Neil left the Chambers at 11.38am, and entered at 11.41am
Cr. Stanford left the Chambers at 11.47am, and entered at 11.50am.
Cr. Flynn left the Chambers at 12.03pm, and entered at 12.05pm.
Cr. Stanford left the Chambers at 12.18pm, and entered at 12.20pm.
Cr. Chandler left the Chambers at 12.22pm, and entered at 12.26pm.
Cr. Chambers left the Chamber at 12.41pm, and during adjournment of lunch.
SUBJECT HEADING: SUSPENSION OF STANDING ORDERS COUNCIL ADJOURNED THE MEETING FOR LUNCH AT 12.41PM.
SUBJECT HEADING: RESUMPTION OF STANDING ORDERS COUNCIL RESUMED THE MEETING IN CLOSED SESSION AT 1.11PM.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 10 of 159
Resolution No. GM/06.2017/58 Moved Cr McMullen Seconded Cr Chandler
That Council open the meeting to the public at 1.21pm.
CARRIED 9/0
LATE ITEMS
Item Number: L.1 File Number: D17/48715
SUBJECT HEADING: REQUEST FOR FINANCIAL ASSISTANCE - BUS FROM MITCHELL FOR SCHOOL HOLIDAY PROGRAM ACTIVITY
Author and Councillor’s Title: Cr. Tyson Golder
Executive Summary: The Mayor received a request from the facilitator of a School Holiday Program activity in Roma, for assistance with the cost of hiring a bus to bring children from Mitchell interested in taking part in the activity.
Discussion: The Mayor spoke in favour of the motion, indicating that the School Holiday Program was a fantastic opportunity for children of the Maranoa to get together and enjoy some healthy activities that will broaden their horizons.
Resolution No. GM/06.2017/59 Moved Cr Golder Seconded Cr O'Neil
That Council:
1. Subsidise the cost of bringing a bus from Mitchell to Roma on 4, 5 and 6 July 2017, for the “Day Camp Roma 2017” School Holiday Program to the value of $990 (Inc. GST).
2. Allocate the costs to the School Holiday Program budget (GL2888.2265.2001).
CARRIED 8/1
Responsible Officer Mayor
Item Number: L.2 File Number: D17/48881
SUBJECT HEADING: DELEGATION OF POWERS TO THE POSITION OF CHIEF EXECUTIVE OFFICER
Officer’s Title: Director - Corporate, Community & Commercial Services
Executive Summary: This report sought Council’s approval for delegation of Council powers under State Legislation and Local Laws to the position of Chief Executive Officer. Council’s Delegations are reviewed and updated according to changes in State Government legislation, as they occur throughout the year.
As part of Council’s ongoing monthly reviews of its delegations there are updates required.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 11 of 159
Resolution No. GM/06.2017/60 Moved Cr Newman Seconded Cr Stanford That under section 257 of the Local Government Act 2009, Council resolve to delegate the exercise of powers contained in Schedule 1 of the Instruments of Delegation attached to the officer’s report, to the Chief Executive Officer. These powers must be exercised subject to any limitations contained in Schedule 2 of the attached Instruments of Delegation for the following legislation and local laws:
a) Planning Act 2016
CARRIED 8/1
Responsible Officer Director - Corporate, Community & Commercial Services
Item Number: L.3 File Number: D17/48477
SUBJECT HEADING: NEW POLICY - SALEYARDS OPERATIONS - MEMORANDUM OF UNDERSTANDING BETWEEN COUNCIL AND THE ROMA LIVESTOCK AGENTS ASSOCIATION
Officer’s Title: Director - Corporate, Community & Commercial Services
Executive Summary: This report introduced a new draft policy for Council’s consideration – Saleyards Operations – Memorandum of Understanding between Council and the Roma Livestock Agents Association.
The policy was developed through consultation with the Roma Selling Agents and aims to supplement Council’s local laws which provide for the orderly and proper conduct of business activities at the Roma Saleyards including the granting of approvals for the Sale or Consignment of Stock at a Saleyard.
Resolution No. GM/06.2017/61 Moved Cr Stanford
Procedural Motion - That the Draft Policy be tabled and left on the table for further consideration at an upcoming General Meeting.
CARRIED 9/0
Responsible Officer Director - Corporate, Community & Commercial Services
Item Number: C.1 File Number: D17/45750
SUBJECT HEADING: BIG RIG MANAGEMENT REPORT FOR APRIL & MAY 2017
Officer’s Title: Administration Assistant - Council Buildings & Structures
Executive Summary: The Big Rig Management Report for the months of April and May 2017 was presented for Council’s information.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 12 of 159
Resolution No. GM/06.2017/62 Moved Cr O'Neil Seconded Cr Chambers
That Council receive the Big Rig Report as presented.
CARRIED 9/0
Responsible Officer Administration Assistant - Council Buildings & Structures
Item Number: C.2 File Number: D17/47164
SUBJECT HEADING: PURCHASE OF 1380 SQUARE METRES OF ROAD RESERVE MUCKADILLA
Officer’s Title: Manager - Environmental Health, Waste & Rural Land Services
Executive Summary: Correspondence was received from Department of Natural Resources and Mines offering Council the opportunity to purchase approximately 1380m2 of Road Reserve at Muckadilla (currently being used for Muckadilla Waste Transfer), whereby the land cost has been waived, however Council is required to pay all other associated costs (Surveyors Plan preparation and legal fees).
Resolution No. GM/06.2017/63 Moved Cr McMullen Seconded Cr Stanford
That Council:
1. Accept the offer to purchase approximately 1,380m2 of the Road Reserve at Muckadilla as shown on Drawing DD2015/036.
2. Authorise the Chief Executive Officer to sign the Agreement to Offer a Deed of Grant over unallocated State Land made in the Department’s correspondence dated 13 April 2017 File/Ref number 2015/002793.
3. Authorise the Chief Executive Officer to sign the Statutory Declaration.
4. Pay the required monies of $2,051.45 from Waste work order number 11480.
5. Undertake Compulsory Acquisition of the Native Title rights and Interests over the proposed area within twelve (12) months from the date of offer.
CARRIED 9/0
Responsible Officer Manager - Environmental Health, Waste & Rural Land Services
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 13 of 159
Item Number: C.3 File Number: D17/47705
SUBJECT HEADING: FENCING NOTICE NON COMPLIANCE – WALLUMBILLA NORTH ROAD
Officer’s Title: Manager - Environmental Health, Waste & Rural Land Services
Executive Summary: A Compliance Notice, in accordance with Maranoa Regional Council Local Law No. 4, was issued to the landholder. The landholder was given 42 days to maintain and or erect a new fence on land adjoining Wallumbilla North Road, Hillview Road and R Smith Road, owned by the landholder, by Friday 19 May 2017 to prevent the risk of each of the following:
(a) Animals escaping from the land onto the public roadways; and (b) Interference with the safe movement of traffic on, and the safe use of, the above named public roadways.
Discussion: Cr. McMullen spoke in favour of the motion, indicating that the roadway needed to be made safe for the travelling public in this vicinity.
Resolution No. GM/06.2017/64 Moved Cr McMullen Seconded Cr Schefe
That Council move to eliminate risks stated in (a) and (b) above by implementing the requirements of the issued compliance notice (attached to the officer’s report) by:
(a) Clearing the fence lines; and (b) Installing a five (5) barb wire fence with appropriate steel strainers and stays together with installation of gateways at a cost of approximately $3,850 per kilometre for approximately 14.35 kilometres.
CARRIED 8/1
Responsible Officer Manager - Environmental Health, Waste & Rural Land Services
Item Number: C.4 File Number: D17/47563
SUBJECT HEADING: REIMBURSEMENT OF RENT FOR DURATION OF RENOVATIONS - SURAT
Officer’s Title: Coordinator - Housing
Executive Summary: Council recently undertook renovations to a Council owned house located in Surat. The tenant sought reimbursement of out of pocket expenses incurred due to the house being uninhabitable during the time of renovations.
Resolution No. GM/06.2017/65 Moved Cr O'Neil Seconded Cr Chandler
That Council:
1. Approve the reimbursement of out of pocket expenses totalling $343.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 14 of 159
2. Draw the funds from GL 2017.2001 - Council Housing Surat.
CARRIED 9/0
Responsible Officer Coordinator - Housing
Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in relation to the following item due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 1.31pm, taking no further part in discussion or debate on the matter.
Item Number: C.5 File Number: D17/45589
SUBJECT HEADING: MONTHLY BUSINESS UNIT REPORT – AIRPORTS MAY 2017
Officer’s Title: Manager - Airports (Roma, Injune, Surat, Mitchell)
Executive Summary: This monthly report was presented to Council to provide a summary of the performance of Council’s Airports (Roma, Injune, Surat & Mitchell) over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.
Resolution No. GM/06.2017/66 Moved Cr O'Neil Seconded Cr Schefe
That Council receive and note the Officer’s report as presented.
CARRIED 8/0
Responsible Officer Manager - Airports (Roma, Injune, Surat, Mitchell)
At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 1.32pm.
Cr. Chambers declared a ‘Conflict of Interest’ in relation to the following item due to her son being an employee of one of businesses that had submitted a quotation for this matter, and was subject to Council’s consideration. Cr. Chambers left the Chamber at 1.32pm, taking no further part in discussions on the matter.
Item Number: C.6 File Number: D17/35402
SUBJECT HEADING: REQUEST TO PROCURE TWO (2) 5 M³ RUBBER TYRED FRONT END LOADERS
Officer’s Title: Operations Manager - Plant, Fleet & Workshops
Executive Summary: This report outlined the quotations and assessment for the procurement of two (2) new replacement rubber tyred front end Loaders.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 15 of 159
Resolution No. GM/06.2017/67 Moved Cr Schefe Seconded Cr Newman
That Council:
1. Procure two (2) Hitachi ZW330-5B Wheel Loaders from Hitachi Construction Machinery Pty Ltd at a purchase price of $504,603.07 each (Inc. GST) - Total value $1,009,206.14 (Inc. GST).
2. Authorise the Chief Executive Officer (or delegate) to enter into final negotiations with Hitachi Construction Machinery Pty Ltd and raise a purchase order if the final terms are acceptable.
CARRIED 8/0
Responsible Officer Operations Manager - Plant, Fleet & Workshops
At cessation of discussion and debate on the abovementioned item, Cr. Chambers entered the Chamber at 1.33pm.
Item Number: C.7 File Number: D17/46640
SUBJECT HEADING: OBJECTION TO DIFFERENTIAL RATING CATEGORISATION – ASSESSMENT NO. 14028674
Officer’s Title: Coordinator - Rates
Executive Summary: Correspondence was received from the applicant objecting to the Rating Category of Lot 151 on M536.
Resolution No. GM/06.2017/68 Moved Cr Chambers Seconded Cr Flynn
That Council:
1. Endorse the Chief Executive Officer’s consideration and proposed decision pursuant to section 91(2) of the Local Government Regulation 2012 that the parcel of land was and is appropriately categorised for the notice issued 1 January 2017 to 30 June 2017.
2. Respond to the applicant advising their objection has been unsuccessful and to also enclose a copy of Council’s adopted 2016/2017 Revenue Statement and extract of Council’s Minutes of the Special Budget Meeting where Council resolved that the rating categories of rateable land in its area and the description of those categories be as set out in its Revenue Statement.
CARRIED 9/0
Responsible Officer Coordinator - Rates
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 16 of 159
Item Number: C.8 File Number: D17/47432
SUBJECT HEADING: REQUEST FOR DISCOUNT TO BE GRANTED FOR ASSESSMENT NO. 11000262
Officer’s Title: Rates Officer
Executive Summary: The ratepayer’s representative requested the discounts be granted for the periods of 1 July 2016 to 31 December 2016 and 1 January 2017 to 30 June 2017 as the ratepayer did not receive the rates notices for these periods due to Council administrative error with a change of postal address.
Resolution No. GM/06.2017/69 Moved Cr Newman Seconded Cr Chandler
That Council grant the discounts on this occasion as the circumstances meet the criteria in Council’s adopted Revenue Statement and the Local Government Regulation 2012 for granting discount.
CARRIED 9/0
Responsible Officer Rates Officer
Item Number: C.9 File Number: D17/46936
SUBJECT HEADING: APPLICATION FOR RATE PAYMENT ARRANGEMENT- VARIOUS PROPERTIES
Officer’s Title: Rates Officer
Executive Summary: Applications for rates payment arrangements were received from various ratepayers. The timeframes the applicants have proposed to have their rates paid in full extends beyond the current financial year timeframe that is adopted in Council’s adopted Revenue Statement.
Resolution No. GM/06.2017/70 Moved Cr O'Neil Seconded Cr Chandler
That Council accept the applicant’s payment plans as set out in Table A and as follows, subject to all rates, charges and arrears accumulated paid in full by 30 June 2018.
Assessment Number Approved Rates Payment Plan 14022099 $96/week 15002033 $182/fortnight 14010862 $75/week
CARRIED 9/0
Responsible Officer Rates Officer
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 17 of 159
Item Number: C.10 File Number: D17/47123
SUBJECT HEADING: RATES BUSINESS SERVICE
Officer’s Title: Manager - Communication, Information & Administration Services
Executive Summary: Council’s current Rate Business Agreement with Civica is due to end on 16 September 2017. Authorisation was sought to approve for Council to enter into a 3 year Agreement – Rates Business Service On Demand with Civica Pty Ltd that offers personalised on-call business advice and assistance for Council’s Rates, Property and Water Billing Processes, recommended in accordance with Section 235(b) of the Local Government Regulation 2012.
Funds be drawn from future budget allocations across the term of the agreement from GL 2111.2225.2001 – Rating Support Services.
Resolution No. GM/06.2017/71 Moved Cr Chambers Seconded Cr O'Neil
That Council:
1. Resolve that pursuant to section 235(b) of the Local Government Regulation 2012 it is satisfied there is only one supplier due to the specialised nature of the services that are sought.
2. Approve the Chief Executive Officer to sign the Agreement for the Rates Business Service On Demand with Civica Pty Ltd. for a period of 3 years (Option 3 $2,750 Service transition and set up fee, and then when required $90 per 15 minutes).
CARRIED 9/0
Responsible Officer Manager - Communication, Information & Administration Services
Item Number: C.11 File Number: D17/47814
SUBJECT HEADING: ROMA SALEYARDS - MONTHLY BUSINESS REPORT - MAY 2017
Officer’s Title: Manager - Saleyards
Executive Summary: This report was presented to Council to provide a summary of the performance of Council’s Roma Saleyards for the month of May, and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.
Resolution No. GM/06.2017/72 Moved Cr Flynn Seconded Cr Newman
That Council receive and note the Officer’s report as presented.
CARRIED 9/0
Responsible Officer Manager - Saleyards
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 18 of 159
Item Number: C.12 File Number: D17/47793
SUBJECT HEADING: ROMA FLOOD MITIGATION STAGE 1 - LANDHOLDER NEGOTIATIONS – ASSESSMENT NO. 14008387
Officer’s Title: Director - Infrastructure Services Associate to the Director - Infrastructure Services
Executive Summary: The report tabled a letter in relation to a Stage 1 Access Deed Agreement for the Roma Flood Mitigation Stage 1 and sought authorisation to execute the Deed of Agreement.
Resolution No. GM/06.2017/73 Moved Cr Chambers Seconded Cr Schefe
That Council authorise the Chief Executive Officer, with the assistance of Council's solicitors, to execute the access deed agreement with the value consistent with the recommendation included in the report.
CARRIED 8/1
Responsible Officer Associate to the Director - Infrastructure Services
Cr. Flynn declared a potential ‘Conflict of Interest’ in relation to the following item due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 1.38pm, taking no further part in discussion or debate on the matter.
Item Number: C.13 File Number: D17/47370
SUBJECT HEADING: ENGAGEMENT OF SOLE SUPPLIER - MAINTENANCE AND SUPPORT OF SECURITY DETECTION EQUIPMENT (ROMA AIRPORT)
Officer’s Title: Manager - Procurement & Commercial Services
Executive Summary: The passenger and baggage screening equipment at the Roma Airport requires periodic maintenance in order to support the facility’s operational continuity.
This report was tabled to seek Council’s approval to engage a sole supplier for this service provision.
Resolution No. GM/06.2017/74 Moved Cr O'Neil Seconded Cr Newman
That:
1. Council engage Smiths Detection (Australia) Pty Ltd to service the passenger and baggage screening equipment at the Roma Airport, for a period of three (3) years from 8 July 2017.
2. The engagement be made in accordance with s 235(a) of the Local Government Regulation 2012, that the local government resolves it is satisfied that there is only 1 supplier who is reasonably available.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 19 of 159
3. Council authorise the Chief Executive Officer (or delegate) to enter into final negotiations with Smiths Detection (Australia) Pty Ltd and execute the Services Contract if the final terms are acceptable.
4. Expenditure be assigned to WO 11119.
CARRIED 7/1
Responsible Officer Manager - Procurement & Commercial Services
At cessation of discussion and debate of the abovementioned item, Cr. Flynn entered the Chamber at 1.41pm.
Item Number: C.14 File Number: D17/47368
SUBJECT HEADING: COUNCIL PUBLICATION - EXTENSION OF BOTTLE TREE BULLETIN CONTRACT
Officer’s Title: Manager - Procurement & Commercial Services
Executive Summary: Maranoa Regional Council shares Council news via a range of communication forums. The contract for one of these publications, the Bottle Tree Bulletin, is due to expire on 30 June 2017.
Suitably experienced and qualified entities were invited to tender for the publication and distribution of the Bottle Tree Bulletin (24 month contract) on Friday, 23 June 2017. Council’s approval of a short-term extension was sought, pending the formalisation of the new contract.
Resolution No. GM/06.2017/75 Moved Cr McMullen Seconded Cr Stanford
That Council:
1. Extend the Bottle Tree Bulletin contract with current service provider Booringa Action Group Incorporated for a further two (2) months (ending 31 August 2017).
2. Assign expenditure to GL 2018.2210.2002.
3. Consider the responses to Tender 17026 at a future Council Meeting.
CARRIED 9/0
Responsible Officer Manager - Procurement & Commercial Services
Cr. Newman declared a ‘Conflict of Interest’ in relation to the following item, due to her daughter in-law being a casual employee of one of the businesses who had submitted a tender and was subject to Council’s consideration of this matter. Cr. Newman left the Chamber at 1.43pm, taking no further part in discussions on the matter.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 20 of 159
Item Number: C.15 File Number: D17/47821
SUBJECT HEADING: TENDER 17020 - MARANOA REGIONAL COUNCIL - CLEANING SERVICES
Officer’s Title: Manager - Procurement & Commercial Services
Executive Summary: Council publicly advertised the tender, inviting suitably qualified and experienced businesses (or individuals) to provide Cleaning Services across a range of Council’s building assets.
The tender period opened on 20 May 2017 with a closing date of 12 June 2017.
Responses were reviewed by an evaluation panel and the report is submitted for Council’s consideration.
Resolution No. GM/06.2017/76 Moved Cr Schefe Procedural Motion - That the matter lay on the table for further consideration at an upcoming General Meeting, following discussion at Council’s next Workshop.
CARRIED 8/0
Responsible Officer Manager - Procurement & Commercial Services
At cessation of discussion and debate on the abovementioned item, Cr. Newman entered the Chamber at 1.44pm.
LATE CONFIDENTIAL ITEMS
Item Number: LC.1 File Number: D17/44020
SUBJECT HEADING: PROPOSED LICENCE TO OCCUPY – QUEENSLAND AMBULANCE SERVICE AND MARANOA REGIONAL COUNCIL
Officer’s Title: Associate to the Director - Infrastructure Services
Executive Summary: Queensland Ambulance Service has advised Council they wish to enter into a new Licence to Occupy agreement for the land situated at 81 Arthur Street, Roma currently used as a public car park.
Resolution No. GM/06.2017/77 Moved Cr Chambers Seconded Cr Schefe
That Council:
1. Authorise the Chief Executive Officer to execute the Licence to Occupy over Lot 2 RP 64336 for a 3 year term.
2. Include the annual fee of $16,950.90 (Exc. GST) as part of the 2017/18 budget.
3. Authorise the outstanding rental amount from the previous Licence to Occupy term of 3 years totalling the amount of $43,092 (Exc. GST) to be paid and allowed for as part of the 2016/17 Quarter 4 budget review against GL2201.2001.2001.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 21 of 159
CARRIED 9/0
Responsible Officer Associate to the Director - Infrastructure Services
Item Number: LC.2 File Number: D17/48326
SUBJECT HEADING: STAGE 1 ROMA FLOOD MITIGATION - ASSESSMENT OF LOCAL PROPERTY FLOOD RISK AND MITIGATION MEASURES AND CLAIM FOR DAMAGES - ASSESSMENT NO. 14019129
Officer’s Title: Director - Infrastructure Services Associate to the Director - Infrastructure Services
Executive Summary: The report tabled a letter in relation to the Stage 1 Roma Flood Mitigation from the landholder proposing mediation and seeking a claim for damages. The officer provided further information for Council’s consideration in relation to this matter.
Resolution No. GM/06.2017/78 Moved Cr Chambers Seconded Cr McMullen
That having regard to the issues raised and the likely costs to the ratepayers associated with a formal mediation, Council authorise the Chief Executive Officer to instruct Council’s solicitors to:
1. Confer with an expert valuer for the purposes of considering the claim made by the Landholder.
2. Liaise with the Landholder’s solicitors to arrange a ‘without prejudice’ meeting to seek to resolve the matter, once Council and the Landholder have the benefit of their own advice as to value.
It is Council’s view that the matter may be able to be resolved on a commercial basis without the need to incur the expenses associated with a formal mediation, or delay and expense associated with litigation. In the event the matter is unable to be resolved following ‘without prejudice’ discussions, Council remains open to the possibility of a mediation in the future.
CARRIED 9/0
Responsible Officer Associate to the Director - Infrastructure Services
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 22 of 159
Item Number: LC.3 File Number: D17/48345
SUBJECT HEADING: ROMA FLOOD MITIGATION STAGE 1 - LANDHOLDER NEGOTIATIONS – ASSESSMENT NO. 14008304
Officer’s Title: Director - Infrastructure Services Associate to the Director - Infrastructure Services
Executive Summary: The report tables a letter in relation to a Stage 1 Access Deed and an Acquisition Agreement, signed by both parties. The officer is providing further information for Council’s consideration in relation to this matter.
Resolution No. GM/06.2017/79 Moved Cr Newman Seconded Cr McMullen
That Council authorise the Chief Executive Officer, with the assistance of Council's solicitors, to execute the access deed agreement for the value previously offered.
CARRIED (The Mayor requested his vote against the motion be recorded) 8/1
Responsible Officer Associate to the Director - Infrastructure Services
Item Number: LC.4 File Number: D17/48315
SUBJECT HEADING: WITHOUT PREJUDICE OFFER FOR COUNCIL CONSIDERATION - ASSESSMENT NO. 15009822
Officer’s Title: Manager - Enterprise Risk, Program & Contract Management
Executive Summary: The report tabled a ‘without prejudice’ offer received on 21 June 2017 in relation to land bearing Assessment No. 15009822.
Resolution No. GM/06.2017/80 Moved Cr Chambers Seconded Cr O'Neil
That Council authorise the Chief Executive Officer to respond, with the assistance of Council's solicitors, to the offers made by those landowners whose land is affected by work associated with Stage 2 of the Roma Flood Mitigation Project, with the response to be consistent with recommendations of the Council Officer Report provided to and accepted by the Council at the General Meeting on 28 June 2017.
CARRIED 7/2
Mayor Golder called for a division of the vote.
The outcomes were recorded as follows:
Those in Favour of the Motion Those Against the Motion Cr. Chambers Cr. Golder Cr. Chandler Cr. McMullen Cr. Flynn Cr. Newman Cr. O'Neil
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 23 of 159
Cr. Schefe Cr. Stanford
Responsible Officer Manager - Enterprise Risk, Program & Contract Management
Resolution No. GM/06.2017/81 Moved Cr O'Neil Seconded Cr McMullen That Council close the meeting to the public at 1.54pm, in accordance with the Local Government Regulation 2012 Section 275 (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage in relation to Item LC.5 – Update on Stage 2 Flood Mitigation Property Assessment No. 14008445.
CARRIED 9/0
Cr. O’Neil left the Chamber at 2.12pm, and entered at 2.14pm.
Resolution No. GM/06.2017/82 Moved Cr O'Neil Seconded Cr McMullen
That Council open the meeting to the public at 2.21pm.
CARRIED 9/0
Item Number: LC.5 File Number: D17/48885
SUBJECT HEADING: UPDATE ON STAGE 2 FLOOD MITIGATION PROPERTY - ASSESSMENT NO. 14008445
Officer’s Title: Manager - Enterprise Risk, Program & Contract Management
Executive Summary: The report provided an update on the ‘without prejudice’ discussions in relation to land bearing Assessment No. 14008445, based on correspondence received by Council on 14 June 2017 and 28 June 2017.
Resolution No. GM/06.2017/83 Moved Cr McMullen Seconded Cr Chandler That Council:
1. Accept the offer as presented and tabled at the meeting on 28 June 2017 in relation to Assessment No. 14008445.
2. Proceed with the preparation of Section 15 agreement pursuant the Acquisition of Land Act 1967.
3. Undertake a structural assessment of the dwelling prior to works commencing on the levee.
CARRIED 9/0
Responsible Officer Manager - Enterprise Risk, Program & Contract Management
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 24 of 159
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.25pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 July 2017, at Roma Administration Centre.
...... ………...... Mayor. Date.
General Meeting Minutes – Maranoa Regional Council – 13-28/06/17 Page 25 of 159 Maranoa Regional Council
General Meeting - 12 July 2017
OFFICER REPORT
Meeting: General 12 July 2017 Date: 4 July 2017
Item Number: 5.1 File Number: D17/52107
SUBJECT HEADING: New Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association Classification: Open Access Officer’s Title: Director - Corporate, Community & Commercial Services
Executive Summary: This report introduces a new draft policy for Council’s consideration – Saleyards Operations – Memorandum of Understanding between Council and the Roma Livestock Agents Association.
The policy has been developed through consultation with the Roma Selling Agents. It aims to supplement Council’s local laws which provide for the orderly and proper conduct of business activities at the Roma Saleyards including the granting of approvals for the Sale or Consignment of Stock at a Saleyard.
Officer’s Recommendation: That Council consider the new draft Policy: Saleyards Operations – Memorandum of Understanding Between Council and the Roma Livestock Agents Association.
Body of Report: Similar to other areas across the organisation, Council undertook a review of its compliance with the Local Laws for the saleyards operations. This review identified the need for the following improvements:
.An updated Application for a Permit to Sell Livestock at a Saleyards Form; .Clearly separate processes for the application process, assessment and approval of a permit to sell; and .An updated permit including the relevant conditions which complied with Council’s 2011 local laws.
Council set about implementing these improvements in June 2016 and has been working with the Roma Agents to seek a mutually agreeable permit.
An outcome of this process was for a policy to be developed which outlines a Memorandum of Understanding between Council and the Roma Livestock Agents Association to give clarification to and resolve the following matters:
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.Regular Sale Days - Any proposed change to the regular sale days (Tuesday Store Sales and Thursday Prime Sales) will be considered by Council after consultation with the Roma Selling Agents (permit holders).
.Applications for an Approval - Council will not unreasonably withhold approval on the understanding that the Roma Livestock Agents Association (the Association) will not unreasonably decline a request made by an applicant to become a member of the Association.
.Consultation with Roma Livestock Agents Association during Council’s Assessment of Applications for an Approval - As part of Council’s due diligence when deciding whether to grant an approval, Council will seek information on the history of an applicant (in accordance with its obligations under section 4 of Subordinate Local Law No 1.17 (Sale or Consignment of Stock at a Saleyard) 2011) which the Association may hold.
As agreed at the meeting on 21 June 2017, the draft policy was emailed to the RLAA President and all Roma Selling Agents on Monday 26 June 2017 for their consideration.
The President forwarded an interim reply by e-mail on 27 June 2017 – a copy of which has been circulated to Councillors.
The President of the Roma Livestock Agent Association, Mr Brad Neven, advised via email on 4 July 2017 to Director Sharon Frank that: “We would like the Draft Policy as received by you on email 28/6/17 submitted to Council's next meeting on 12th July 2017”.
Consultation (internal/external): Roma Livestock Agents Association Roma Livestock Agents Councillors Manager Saleyards Director Corporate, Community & Commercial Services Chief Executive Officer Councillor Workshop 21 June 2017
Risk Assessment (Legal, Financial, Political etc.): The purpose of this policy is to supplement Council’s Local Law No. 6 (Operation of Saleyards) 2011 and Subordinate Local Law No. I.17 (Sale or Consignment of Stock at a Saleyard) 2011 which provides for the orderly and proper conduct of business activities at the Roma Saleyards including the granting of approvals for the sale or consignment of stock.
Policy Implications: This is a new policy drafted in response to questions raised by Roma Livestock Agents and the Roma Livestock Agents Association in a meeting with Councillors, CEO, Director and Manager Saleyards on 21 June 2017.
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Financial Resource Implications: N/A
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 6: Prime Assets 6.2 Saleyards (Roma) 6.2.12 Commercial viability
Supporting Documentation: 1⇩ Draft Policy - Saleyards Operations - Memorandum of D17/48884 Understanding Between Council and the Roma Livestock Agents Association - Version 1
Report authorised by: Chief Executive Officer
- 28 - Attachment 1 Draft Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association - Version 1
- 29 - Attachment 1 Draft Policy - Saleyards Operations - Memorandum of Understanding Between Council and the Roma Livestock Agents Association - Version 1
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OFFICER REPORT
Meeting: General 12 July 2017 Date: 3 July 2017
Item Number: 11.1 File Number: D17/51813
SUBJECT HEADING: Consideration of Elected Member Attendance at an Upcoming Conference and Advisory Group Meeting Classification: Open Access Officer’s Title: Coordinator - Councillors & Community Engagement
Executive Summary: The report seeks formalisation of elected member attendance at upcoming conferences as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.
Officer’s Recommendation: That Council endorse the attendance of:
Cr. Flynn and Cr. Newman at the National Saleyards Expo and Conference 2017 on 25 – 27 July 2017 in Rockhampton;
Councillors Chandler, McMullen, Newman, O’Neil and Schefe at the LGAQ Bush Council’s Convention on 9 – 11 August 2017 in Charters Towers;
Cr. O’Neil at the Australian Regional Development Conference on 11 – 12 September 2017 in Coffs Harbour.
Funds be drawn from attending individual Councillor Conference Registration Work Order numbers.
Body of Report: National Saleyards Expo and Conference 2017
This annual conference brings together representing saleyard and lairage owners and operators to hear about and discuss regional and national issues that affect the industry.
The program provides for a range information sessions and networking opportunities to-
Broaden horizons and thinking about the future of the industry Meet face to face with industry service providers Engage with Australian Livestock Market Association Representatives
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Cr. Flynn in his role as Portfolio Chair for Saleyards, and Cr. Newman as ‘back up’ Portfolio for Saleyards have indicated a keen interest to attend the upcoming conference.
The event will be held in Rockhampton on 25 – 27 July 2017.
LGAQ Bush Council’s Convention
This annual conference is titled ‘Cultivating Connectivity.’
Rural and regional communities make a significant contribution to Australia’s economic prosperity. Improved connectivity enables flexible working, further growth in agribusiness and knowledge based industries, and a boost in shared innovation. The 2017 LGAQ Bush Councils Convention will delve into how these trends can be harnessed for stronger productivity, job creation and trade opportunities.
Bush councils are integral in supporting communities harness their potential, not only as providers of essential infrastructure, but facilitators of vital business connections. With a State Election looming, local government must look to partnership opportunities – both with government and the private sector – to invest in connectivity, from transport infrastructure to social networks and promoting industry sectors and skills development.
Councillors Chandler, McMullen, Newman, O’Neil and Schefe have indicated a keen interest to attend the upcoming conference as it is a key and targeted annual conference hosted by Local government Association of Queensland for regional and bush Councils.
The convention will be held on 9 – 11 August 2017 in Charters Towers.
Australian Regional Development Conference
This conference will focus on issues surrounding the Economy, Planning, Environment and Community Development while considering the “State of the Regions Report” which called for support of regional economic development through diverse infrastructure investments determined by regional priorities in partnership with Local Government. It has been recognized that without the implementation of this approach, there will be significant costs on the national economy, as it will limit the growth of rural, regional and metropolitan areas.
The Program will address- Economic Development Opportunities for Business and Job Creation Social Inclusion issues of Unemployment; Education Completion Rates, Health Delivery and Community Development Planning and Building Challenges of Land Use Application, Refurbishment and Renewal in a Regional Setting Sustainability and Liveable Communities Principles How to meet Challenging and Uncertain times; Climate Change, Population Shifts, Natural Disasters, Droughts, Commodity Price Fluctuations and Agriculture Adjustments
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Infrastructure Challenges: Freight to Distribute Products from Regional Australia to Urban and Overseas Export Markets
There will be an extensive range of topics with over 50 Featured and Expert Presenters, Concurrent Sessions, Case Studies, Workshops and Poster Presentations.
Cr. O’Neil in his role of Portfolio Chair Economic Development & Advocacy has indicated a keen interest to attend the upcoming conference, which will be held on 11 – 12 September 2017 in Coffs Harbour.
Consultation (internal/external): Councillors of Maranoa Regional Council
Risk Assessment (Legal, Financial, Political etc.): The Act requires that Councillors’ attendance at conferences and deputations be permitted by the local government. Unauthorised Councillor attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.
Policy Implications: Expenses Reimbursement Policy (Councillors)
Financial Resource Implications:
National Saleyards Expo and Conference 2017 Registration: $750 per person Travel: Council provided fleet vehicle Accommodation & meals: Estimated at $760 per person Total: Estimated at $1,510 per person
LGAQ Bush Council’s Convention Registration: $990 per person Conference dinner additional $120 Technical tour additional $60 Travel: Flights Return flights approximately $1,000 Drive Council provided fleet vehicle or mileage reimbursement if using personal vehicle Accommodation & meals: Estimated at $800 per person Total: Estimated average cost $2,970 per person
Australian Regional Development Conference Registration: $799 (early bird) Travel/Flights: Estimated at $700 Accommodation & meals: Estimated at $460 Total: Estimated at $1,960
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Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 1: Community Leadership & Accountability 1.7 Advocacy 1.7.2 Formal submissions
Supporting Documentation: Nil. Report authorised by: Manager - Communication, Information & Administration Services Director - Corporate, Community & Commercial Services
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OFFICER REPORT
Meeting: General 12 July 2017 Date: 28 June 2017
Item Number: 11.2 File Number: D17/48936
SUBJECT HEADING: Annual Valuation Consultation for the Maranoa Region Classification: Open Access Officer’s Title: Coordinator - Rates
Executive Summary: Correspondence has been received from the Department of Natural Resources and Mines seeking Council’s opinion on whether a valuation is required for the Maranoa Region to be effective 30 June 2018.
Officer’s Recommendation: That Council advise the Department of Natural Resources and Mines, that in Council’s opinion, a valuation of the local government area should be undertaken effective from 30 June 2018.
Body of Report: Correspondence was received from the Department of Natural Resources and Mines seeking Council’s opinion if a valuation should be undertaken for the Maranoa Region to be effective from 30 June 2018.
A revaluation has recently taken place for the Maranoa region effective 30 June 2017 which has indicated significant swings in some sectors. In view of this, to maintain accurate valuation data to reflect the current state of the market, a revaluation of the Maranoa Region effective 30 June 2018 should be considered.
Consultation (internal/external): The letter pertains to the State Government consulting with Council.
Risk Assessment (Legal, Financial, Political etc.): Nil
Policy Implications: Nil
Financial Resource Implications: Changes to valuations will impact on rating revenue.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 2: Our Finances 2.7 Rates & Charges
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2.7.3 Data quality
Supporting Documentation: 1⇩ Department of Natural Resources and Mines- D17/49066 Consultation-Annual Valuation effective 30 June 2018
Report authorised by: Manager - Communication, Information & Administration Services Director - Corporate, Community & Commercial Services
- 36 - Attachment 1 Department of Natural Resources and Mines-Consultation-Annual Valuation effective 30 June 2018
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OFFICER REPORT
Meeting: General 12 July 2017 Date: 5 July 2017
Item Number: 11.3 File Number: D17/52612
SUBJECT HEADING: Gas Tariff Charges 2017-18 Classification: Open Access Officer’s Title: Specialist - Strategic Finance
Executive Summary:
At a Council workshop on 23 June 2017, Council endorsed an increase for gas tariff charges of 1.74%. The proposed increase was not included in the fee schedule 2017/18 presented to the Council meeting on 28 June 2017.
Officer’s Recommendation: That Council:
1. Adopt the Gas Tariff charges as per the schedule below.
Type Steps 2016/17 $ incl GST 2017/18 $ incl GST COMMERCIAL First 1000 mj $ 0.052 $ 0.053 Next 5000 mj $ 0.047 $ 0.048 Over 6000 mj $ 0.038 $ 0.039
DOMESTIC First 1000 mj $ 0.068 $ 0.069 Next 2000 mj $ 0.056 $ 0.057 Over 3000 mj $ 0.052 $ 0.053
INDUSTRIAL First 6000 mj $ 0.047 $ 0.048 Next 9000 mj $ 0.038 $ 0.039 Over 15000 mj $ 0.033 $ 0.034
Body of Report:
At a Council workshop on 23 June 2017, Council endorsed an increase for gas tariff charges of 1.74%. The recommended increase was not included in the fee schedule 2017/18 presented to the Council meeting on 28 June 2017.
Managers responsible for cost-recovery fees were advised to set fees so as to recover costs incurred by Council, and that such fees should not exceed the actual cost incurred by Council for the action for which the fee is charged.
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For commercial fees and charges, these fees are to be calculated as cost plus return including 10% Goods and Services Tax (GST).
Consultation (internal/external): Directors, Managers and Coordinators
Risk Assessment (Legal, Financial, Political etc.): Management reports to the Council on the Proposed Register of General Cost- Recovery Fees and Commercial Charges to ensure appropriate approvals are in place
Policy Implications:
Financial Resource Implications: Revenue from fees and charges will form part of the budget documents 2017/18
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 2: Our Finances 2.9 Other Council Revenue 2.9.3 Fees and charges register
Supporting Documentation: Nil. Report authorised by: Director - Corporate, Community & Commercial Services
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OFFICER REPORT
Meeting: General 12 July 2017 Date: 7 July 2017
Item Number: 11.4 File Number: D17/53410
SUBJECT HEADING: Minor Updates to the 2017/18 Fees & Charges Classification: Open Access Officer’s Title: Specialist - Strategic Finance
Executive Summary: In the schedule of Fees and Charges for 2017/18 there are inconsistent prices for similar services such as Avdata Keys and Wash Pad usage/minute rates across Council facilities. This report proposes to align these fees and charges.
Officer’s Recommendation: That Council adopt the following Fees and Charges for 2017/18:
Roma Saleyards Seed Wash Pad and Truckwash Facility – Roma Saleyards – Avdata Access Keys $53.20 per key
Wash Pad – Injune Avdata High Pressure Water Outlet (Other Users) $0.85 per minute Avdata High Pressure Water Outlet (Ratepayers) $0.85 per minute
Body of Report: The following price inconsistencies have been identified in the schedule of Fees and Charges for 2017/18:
Roma Saleyards Wash Pad – Roma Saleyards – Avdata High Pressure Water Outlet (Ratepayers and Other Users) - $0.85 per minute Wash Pad and Truckwash Facility – Roma Saleyards – Avdata Access Keys $51.60 per key
Water .Water Standpipe – Roma – Key supplied $53.20 per key
Wash Pad – Injune Avdata Access Keys $53.20 per key Avdata High Pressure Water Outlet (Other Users) $0.80 per minute Avdata High Pressure Water Outlet (Ratepayers) $0.80 per minute
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It is proposed to align these fees through the following changes:
Roma Saleyards Seed Wash Pad and Truckwash Facility – Roma Saleyards – Avdata Access Keys $53.20 per key (note title change)
Wash Pad – Injune Avdata High Pressure Water Outlet (Other Users) $0.85 per minute Avdata High Pressure Water Outlet (Ratepayers) $0.85 per minute
Consultation (internal/external): Coordinator Debtors Manager Water, Sewerage, Gas
Risk Assessment (Legal, Financial, Political etc.): Price inconsistency across Council facilities for same service/s.
Policy Implications: Nil
Financial Resource Implications: Revenue from fees and charges will form part of the budget documents 2017/18
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 2: Our Finances 2.9 Other Council Revenue 2.9.3 Fees and charges register
Supporting Documentation: Nil Report authorised by: Director - Corporate, Community & Commercial Services
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OFFICER REPORT
Meeting: General 12 July 2017 Date: 2 May 2017
Item Number: 13.1 File Number: D17/32597
SUBJECT HEADING: Roma Pony Club - Request for Assistance Classification: Open Access Officer’s Title: Specialist - Sport and Recreation
Executive Summary: Roma Pony Club has been selected to host the 2017 Pony Club Queensland (PCQ) State Formal Gymkhana, Stockman's Challenge, Campdraft, Sporting and Mounted Games Championships from 25-29 September in Roma. Roma was offered the Championships with short notice after Cyclone Debbie caused significant flood damage to the Beaudesert facility.
The club successfully hosted the same event in 2015 with approximately 260 competitors plus family and support persons from Queensland and New South Wales, with approximately 350 horses attending the four-day event. In 2017, the Stockman’s Challenge is adding another competition day, making the Championships a five-day event for the first time.
Maranoa Regional Council received funding from the Queensland Government (Department of Communities, Child Safety and Disability Services Community Drought Support Package) to provide social events and drought specific information to residents within the Maranoa region. This funding can be used to assist with support for the event in question.
Officer’s Recommendation: That Council offer support of $2,500 from WO 18052.2800.2001, Community Drought Support funding from Department of Communities, Child Safety and Disability Services, in support of the State Championship event being hosted by Roma Pony Club, with the acquittal received by Council within eight (8) weeks of the event as per the terms of the funding.
Body of Report: Roma Pony Club has been selected to host the 2017 Pony Club Queensland (PCQ) State Formal Gymkhana, Stockman's Challenge, Campdraft, Sporting and Mounted Games Championships from 25-29 September in Roma.
The club successfully hosted the same event in 2015 with approximately 260 competitors, with additional family and support persons from across Queensland and New South Wales, with approximately 350 horses attending the four-day event.
- 42 - Maranoa Regional Council
General Meeting - 12 July 2017
Another successful and well attended event is anticipated this year, especially due to the addition of an extra competition day for the Stockman's Challenge. This will be the first time that the State Championships have been a five-day event.
Roma Pony Club members ride under Zone 20 which includes riders from the surrounding clubs of Bendemere (Yuleba/Wallumbilla), Injune, Mitchell, Dunkeld and Surat. The Sporting Championships are a current favourite among riders of Zone 20 clubs, with achievements in age group champions, winning zone team and being selected in State teams to compete in New South Wales State Championships every year for the past 14 years.
The Club President Scott Jackson and Secretary Rebbecca Green met with Council at a recent Council Workshop on 19 April requesting Maranoa Regional Council assist the Club for the upcoming State Championships with: * Discounted hire of Bassett Park - due to the large volume of horses, the Club is hiring covered portable stables at a considerable cost, a requirement and expectation from participants for their horses; * Daily rubbish removal and provision of wheelie bins for the duration of the event; * Delivery of sawdust from Injune prior to the event.
The Club will seek donations for: * Power distribution boards and generators for the duration of the event; * Provision of and emptying of skip bins.
The event will help to showcase our region, the talent and ability of riders within our local pony clubs, along with a considerable boost to local businesses associated with equine pursuits. To a lesser degree, accommodation will be booked for judges and officials overseeing point scoring at the Championships.
Consultation (internal/external): Roma Pony Club executive members-Scott Jackson and Rebbecca Green Maranoa Regional Councillors during Council Workshop-19 April 2017 Bassett Park Coordinator-Lloyd Waldron Manager Economic and Community Development-Ed Sims Director Development, Facilities & Environmental Services-Robert Hayward
Risk Assessment (Legal, Financial, Political etc.): As a late decision was made to award the event to Roma, with no provision of support there is a risk that the event will not proceed.
Policy Implications: Nil
Financial Resource Implications: Budget of $2,500 to be covered from WO 18052.2800.2001 by Department of Communities, Child Safety and Disability Services’ community drought funding.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns
- 43 - Maranoa Regional Council
General Meeting - 12 July 2017
7.6 Recreation, Events, Sport & Arts 7.6.6 Local development and events
Supporting Documentation: 1⇩ Roma Pony Club - State Championships Event 2017 - D17/28596 Email request for support from Rebbeca Green - 12 April 2017
Report authorised by: Manager - Economic & Community Development Chief Executive Officer
- 44 - Attachment 1 Roma Pony Club - State Championships Event 2017 - Email request for support from Rebbeca Green - 12 April 2017
- 45 - Maranoa Regional Council
General Meeting - 12 July 2017
OFFICER REPORT
Meeting: General 12 July 2017 Date: 5 July 2017
Item Number: 13.2 File Number: D17/52891
SUBJECT HEADING: 2017/18 Membership of Outback Tourism Classification: Open Access Officer’s Title: Coordinator - Tourism
Executive Summary: Council’s Regional Tourism Organisation (Outback Queensland Tourism Association) (OQTA) membership, at a cost of $25,901 (ex GST), is now due for renewal.
Furthermore the OQTA 2017/18 Trade Membership for The Big Rig, at a cost of $4,500 (ex GST), is also currently due for renewal.
Peter Homan (General Manager – Outback Queensland Tourism Association) has also requested a letter of support from Maranoa Regional Council confirming their support and membership of OQTA.
Officer’s Recommendation: That Council:
1. Continue to support Outback Queensland Tourism Association (OQTA) by way of renewing their Local Government membership in the 2017/18 Financial Year.
2. Pay a total of $25,901 (ex GST) with expenses to be costed to Council’s Tourism – Budget – Memberships and Contributions, with Work Order 14484.2537.2001.
3. Pay OQTA $4,500 (ex GST) for the Big Rig Trade Membership (Parker Travel Trade Package) from the Tourism Budget – Marketing General, with Work Order 14481.2537.2001 to enable the Maranoa region to continue to participate in destination sales and marketing through Parker travel.
4. Authorise Council’s Chief Executive Officer to write a letter of support to Peter Homan, General Manager, Outback Queensland Tourism Association, confirming Council’s support and ongoing membership of OQTA.
- 46 - Maranoa Regional Council
General Meeting - 12 July 2017
Body of Report: This year Tourism Network Funding (TNF) has been replaced by the opportunity to buy in to marketing campaigns which will maximise Council’s investment and enable Council to take advantage of Government rates across OQTA campaigns. Interactive Vink has been appointed to co-ordinate these marketing campaigns.
Council’s Tourism Coordinator is currently developing a Maranoa region specific Tourism Marketing Plan to ensure Council’s destination marketing campaigns align and leverage with OQTA and TEQ.
OQTA has also partnered with Isentia, a leading marketing intelligence agency to collate all mentions of the Maranoa area through TV, radio, print, digital and social media channels that will be reported to Council monthly.
In relation to Recommendation 3, Council has a 2 year contractual obligation with OQTA in relation to the Parker Travel package that also incorporates BooBook Ecotours and Roma Central Motel. The April 2017-March 2018 contract is attached for Councillors’ information.
OQTA is fully dedicated to continuing with their trade investment, which is a long term investment that needs time and commitment. The Roma Big Rig Trade Membership includes OQTA representation for our region’s packaged product at Flight Centre expos in Sydney, Melbourne, Brisbane, House of Travel representation in Invercargill and Dunedin later this year and also ATE in Adelaide next year.
For Councillors’ consideration, the Outback Queensland Tourism revised marketing schedule, Destination Management Plan, Travel Trade Prospectus and Parker Travel Trade Program contract April 2017-March 2018 is included by way of attachment.
Consultation (internal/external): Manager, Economic & Community Development General Manager, Outback Queensland Tourism Association
Risk Assessment (Legal, Financial, Political etc.): Nil
Policy Implications: Nil
Financial Resource Implications: The report tables proposed expenditure of $30,401 (ex GST).
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.5 Tourism 7.5.4 Partnerships and marketing
Supporting Documentation: 1⇩ Outback Queensland Tourism - Detailed Marketing D17/41036
- 47 - Maranoa Regional Council
General Meeting - 12 July 2017
Schedul and Revised Destination Management Plan 2⇩ Outback Queensland Tourism Association Trade Travel D17/52884 Prospectus (2017-18) 3⇩ Parker Travel Trade Program The Big Rig Roma April D16/88946 2017 - March 2018 DRAFT 4⇩ Outback Queensland Tourism INV-0041 2017/18 D17/53507
Report authorised by: Manager - Economic & Community Development Chief Executive Officer
- 48 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 49 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 50 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 51 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 52 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 53 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 54 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 55 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 56 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 57 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 58 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 59 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 60 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 61 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 62 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 63 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 64 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 65 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 66 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 67 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 68 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 69 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 70 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 71 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 72 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 73 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 74 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 75 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 76 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 77 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 78 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 79 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 80 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 81 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 82 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 83 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 84 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 85 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 86 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 87 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 88 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 89 - Attachment 1 Outback Queensland Tourism - Detailed Marketing Schedul and Revised Destination Management Plan
- 90 - Attachment 2 Outback Queensland Tourism Association Trade Travel Prospectus (2017-18)
- 91 - Attachment 2 Outback Queensland Tourism Association Trade Travel Prospectus (2017-18)
- 92 - Attachment 2 Outback Queensland Tourism Association Trade Travel Prospectus (2017-18)
- 93 - Attachment 2 Outback Queensland Tourism Association Trade Travel Prospectus (2017-18)
- 94 - Attachment 2 Outback Queensland Tourism Association Trade Travel Prospectus (2017-18)
- 95 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
Maranoa Regional Council
Preferred Contract Rates – 01 April 2017 – 31 March 2018
Dates The Roma Big Rig 01 Apr 2017 - 31Mar 2018 Rack Rate Nett Rate Adult $57.00 $39.90 Child (5 -12 years) $50.00 $35.00 Pensioner / Concession $51.00 $35.70 Family $193.00 $135.10
The above rates are quoted in Australian Dollars per person per tour
The Roma Big Rig
Experience the history of Australia’s Oil and Gas industry with a visit to The Big Rig Oil Patch and Night Show. Enjoy a ‘Big Rig’ burger in the café on site and take home a quality ‘Roma’ hat to remember us by. Fact File:
Days of Departure: Daily (except Christmas Day, Boxing Day and New Years Day), limited trading on ANZAC Day. Night Show operates daily (1 April – 31 October, inclusive) Night Show operates Tuesday, Thursday and Sunday nights (1 November – 31 March, inclusive) Departure Time: The Oil Patch - 8:30AM – 4:00PM The Night Show – 7:00PM (1 April – 31 October, inclusive) 7:30PM (1 November – 31 March, inclusive) Tour Ends: The Oil Patch - 5:00PM The Night Show – 7:30PM (1 April – 31 October, inclusive) The Night Show – 8:00PM (1 November – 31 March, inclusive) Pick Up Point: 2 Riggers Road, Roma QLD. Min number pax: 1 Max number pax: NA Inclusions: Entry to The Roma Big Rig Oil Patch (Outdoor Museum) Entry to The Roma Big Rig Night Show Lunch at The Big Rig Café – Big Rig Burger and cold soft drink (Coca Cola) ‘Roma’ Hat from The Big Rig Gift Shop
RESERVATIONS: Phone: +61 7 4622 2325 E-mail: [email protected] Website: www.mymaranoa.org.au
- 96 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
1)
- 97 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
Maranoa Regional Council Special Notes/Conditions: Flat, fully enclosed shoes recommended
25 Word Description: Experience the history of Australia’s Oil and Gas industry with a visit to The Big Rig Oil Patch and Night Show. Enjoy a ‘Big Rig’ burger in the café on site and take home a quality ‘Roma’ hat to remember us by.
50 Word Description: Experience the history of Australia’s Oil and Gas industry at The Roma Big Rig. Gain an insight into the discovery of oil and gas for the first time in Australia’s history (in Roma) on a self guided tour through ‘The Oil Patch’ outdoor museum. Then, savour the local flavours of the region with a Big Rig Burger, before taking in the spectacle of The Big Rig Night Show, cinema under the stars. Take home a quality ‘Roma’ Hat to remember your time in outback Queensland.
TERMS OF TRADE
PAYMENT: All reservations will be held only if full payment, unless credit facilities have been previously arranged.
ACCOUNTS: All clients who establish credit must have payment forwarded within 30 days
CANCELLATION FEES: Within 24 hours 100%.
If tour is cancelled due to severe weather conditions client will have the option of rebooking or receiving a full refund.
NO SHOWS: 100%.
SPECIAL NOTE: All rates are subject to increase in the case of Government levies and taxation.
WEATHER POLICY: No responsibility will be accepted for adverse weather conditions.
CHILD POLICY: Children welcome.
5 – 12 years of age – Child rate applies Children 5 years and under – FREE.
Information correct as at 9/9/2016
- 98 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
Maranoa Regional Council
APPLICATION FOR CREDIT
Date: ___ / ___ / ___
PLEASE COMPLETE THIS FORM AND RETURN TO OUR OFFICE.
Trading Name of Applicant:
Company Name of Applicant:
ABN:
Type of Entity:
Sole Trader Partnership Company Trust
Registered Address:
Email Address:
Phone No: Fax:
Contact Person:
Account Address:
Phone No: Fax:
Accounts Contact Person:
Nature of Business:
Date Business Established:
Approximate Amount of Credit: $
DIRECTOR/PARTNER DETAILS 1. Name
Residential Address:
2. Name
Residential Address:
3. Name
Residential Address:
- 99 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
List All Associated Companies:
BANK DETAILS
Bank:
Address:
BSB No: Account No:
BUSINESS REFERENCE
Credit Reference (1):
Contact Name:
Address:
Phone No: Monthly Trading: $ Terms of Trade:
Credit Reference (2):
Contact Name:
Address:
Phone No: Monthly Trading: $ Terms of Trade:
Credit Reference (3):
Contact Name:
Address:
Phone No: Monthly Trading: $ Terms of Trade:
REQUESTED CREDIT PER MONTH:______
ATTENTION:
Comments:
- 100 - Attachment 3 Parker Travel Trade Program The Big Rig Roma April 2017 - March 2018 DRAFT
Sales and Marketing Authorisation:
Type of Account:
Front Office Authorisation:
______
Signature of Authorised Representative Date
TERMS: PAYMENT REQUIRED WITHIN 30 DAYS OF INVOICE DATE:
A letter will be sent confirming the success of this application within seven working days.
Thank you for your interest in strengthening your business relationship with our company through establishing credit facilities. Prudent credit management is considered very highly by us and critical to allowing us to provide your customers with the best value experience possible. Our company strives to develop an open, honest and mutually beneficial business relationship with all of our customers. We are also committed to protecting our mutual livelihoods through customer satisfaction. This commitment relies on reliable cash flow and is why your application for credit is considered so important. I ask that you please consider your application carefully and proceed with an understanding of our expectations. We look forward to a mutually beneficial working relationship with your company.
Our Banking Details Bank:
Account Name:
BSB:
Acc No:
ABN:
- 101 - Attachment 4 Outback Queensland Tourism INV-0041 2017/18
- 102 - Maranoa Regional Council
General Meeting - 12 July 2017
OFFICER REPORT
Meeting: General 12 July 2017 Date: 26 June 2017
Item Number: 13.3 File Number: D17/48611
SUBJECT HEADING: Arcadia Valley Lookout Upgrade Classification: Open Access Officer’s Title: Manager - Economic & Community Development
Executive Summary: Council has an agreement with Department of Transport and Main Roads (DTMR) to upgrade the Arcadia Valley Lookout which is a State owned asset with the Arcadia Valley National park. The amount of funding is $25,000, which includes a 50% contribution from Council. After completion of milestone 2 it has been determined that there is a funding shortfall of $40,000. DTMR has confirmed that there are no more funds available for this project. Council has two options, either to contribute the additional funds or opt out of the agreement on the basis of the shortfall. Council has not received or asked for its funding entitlement under this grant agreement.
Officer’s Recommendation: That Council request a release from Department of Transport and Main Roads for the funding agreement for the Arcadia Valley Lookout Upgrade on the basis of insufficient budget allocation.
Body of Report: The Arcadia Valley Lookout Upgrade project was initiated following a visit to the area by senior officials of Queensland Government Department of Transport and Main Roads (DTMR) and Queensland Parks and Wildlife Services / National Parks Sport and Racing (NPSR) and Maranoa Regional Councillors during 2015. The visit highlighted the need for better amenities for the travelling public at such a frequently visited site.
Accordingly Council was encouraged to apply for a grant under the “Scenic Lookout Upgrade Program” and following which the award of $12,500 ($25,000 total project costs including MRC co-contribution) was announced in April 2016.
The initial stages of the project included: 1. Scope of the work was to be determined in consultation with NPWS officers to the standards set by the latter; 2. Designs and quantity surveys completed to validate the budget; 3. Permits and clearances applied for; and 4. Construction
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The key hold point is at stage 2, which is its current status and which has provided evidence that supports a budget need of $65,000 which exceeds available funds.
A summary of the budget is enclosed however the main points that support the increased budget estimates are: Structure footings are to go into solid rock; The site is at elevation 500 metres plus with high wind rating required for structures; Concrete slab required to anchor structure due to elevation; Relative isolation 55 kms from Injune and 145 kms from Roma; Demolition of old structure and removal.
Considerations:
a) The funding agreement has an acquittal date of 31 April 2017 and the project has not yet commenced. b) Budget required is $65,000 with available budget of $25,000. c) The asset is owned by the Queensland Parks and Wildlife Service.
The writer has had discussions with the District Director DTMR (Roma) Adam Williams who has initiated measures to move the milestones for the project back, to allow us time to consider the matter. He also acknowledged that a number of these types of projects have suffered the same issues.
Subsequent to those discussions the writer has determined that no additional funds are available to make up the shortfall.
Consultation (internal/external): Councillors’ workshop 23 March 2017 District Director DTMR Adam Williams DTMR Carmel Pascoe
Risk Assessment (Legal, Financial, Political etc.): Nil
Policy Implications: Nil
Financial Resource Implications: As no additional funding is available from the State Government, Council’s options are to: Contribute an additional $40,000 to complete the project; or Abandon the project and advise the funding program.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.5 Tourism 7.5.4 Partnerships and marketing
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Supporting Documentation: 1⇩ Department of Transport and Main Roads - Scenic D16/46602 Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
Report authorised by: Chief Executive Officer
- 105 - Attachment 1 Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
- 106 - Attachment 1 Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
- 107 - Attachment 1 Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
- 108 - Attachment 1 Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
- 109 - Attachment 1 Department of Transport and Main Roads - Scenic Lookout Upgrade Projects - Arcadia Valley Lookout Executed Funding Agreement
- 110 - Maranoa Regional Council
General Meeting - 12 July 2017
OFFICER REPORT
Meeting: General 12 July 2017 Date: 26 June 2017
Item Number: 13.4 File Number: D17/48344
SUBJECT HEADING: Wallumbilla Showgrounds - Camping Fees Classification: Open Access Officer’s Title: Manager - Facilities (Land, Buildings & Structures)
Executive Summary: The Wallumbilla Town Improvement Group has requested Council review camping fees for visitors staying at the Wallumbilla Showgrounds.
Officer’s Recommendation: That Council: 1. Offer free camping at the Wallumbilla Showgrounds, with the length of stay to be a maximum of three nights in accordance with State Government Caravan Park Policy PUX/901/102.
2. Provide approval for the Wallumbilla Town Improvement Group to install a donation box at the Wallumbilla Showgrounds.
Body of Report: Council received correspondence on Friday 7 April 2017 from the Wallumbilla Town Improvement Group requesting Council discontinue the current camping fees for the Wallumbilla Showgrounds, and instead allow installation of an honesty box at the site.
The Wallumbilla Town Improvement Group believes that offering free camping will increase visitor numbers to Wallumbilla and encourage return visitation.
The Wallumbilla Town Improvement Group will retain all donations placed in the honesty box and invest donations back into the community.
Council will continue to clean the showgrounds amenities and pay all associated costs.
The main area at the Wallumbilla Showgrounds is a Showgrounds and Recreation Reserve. The Department of Natural Resources and Mines Caravan Policy PUX/901/102 allows camping at the site with the maximum length of stay to be restricted to no more than three nights.
In the past when free camping was allowed at the site, problems resulted from long term camping. Advertising the maximum length of stay will hopefully prevent similar problems from occurring in the future.
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Council resolved in July 2014 to charge for camping at the site. The resolution is included below for Councillors’ information:-
Resolution No. GM/07.2014/32
That Council charge an overnight rate of $15 per powered site, or $10 per unpowered site at the Wallumbilla Showgrounds and investigate the viability of ‘user pays’ facilities for the site.
Income from camping at the Wallumbilla Showgrounds for the 2016/17 year was $3, 624.71 as at 22 June 2016.
Council’s Environmental Health, Waste & Rural Land Services Department has advised that there are no registered caravan parks in Wallumbilla.
Council is asked to consider the request.
Consultation (internal/external): Wallumbilla Town Improvement Group – Megan Dickson, Secretary/Treasurer
Risk Assessment (Legal, Financial, Political etc.): Campers not using the honesty box.
Policy Implications: Nil
Financial Resource Implications: Council’s loss of revenue – approximately $4,000 per annum. Extra camping at the site may result in additional facility cleaning being required.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.3 Facilities 7.3.1 Facilities
Supporting Documentation: 1⇩ Wallumbilla Town Improvement Group - Minutes 16 D17/48758 March 2017
Report authorised by: Chief Executive Officer
- 112 - Attachment 1 Wallumbilla Town Improvement Group - Minutes 16 March 2017
- 113 - Attachment 1 Wallumbilla Town Improvement Group - Minutes 16 March 2017
- 114 - Maranoa Regional Council
General Meeting - 12 July 2017
PLANNING & BUILDING DEVELOPMENT REPORT
Meeting: General 12 July 2017 Date: 28 June 2017
Item Number: 13.5 File Number: D17/49034
SUBJECT HEADING: Material Change of Use - "Catering Shop" (Ref: 2017/19591) Classification: Open Access Name of Applicant: Domino's Pizza Enterprises Limited C/- Milestone (AUST) Pty Ltd Location: 115 McDowall Street and Quintin Street, Roma QLD 4455 (Lot 6 on RP4421, Lot 2 on RP44478 and Lot 8 on RP4421) Officer’s Title: Planning Officer
Executive Summary: The application is for a Development Permit for a Material Change of Use – “Catering Shop” on three allotments located 115 McDowall Street and Quintin Street, Roma QLD 4455 (properly described as Lot 6 on RP4421, Lot 2 on RP44478 and Lot 8 on RP4421).
The application is subject to Impact Assessment against the relevant provisions of the Roma Town Council Planning Scheme 2006. Public Notification was carried out between 23 May 2017 and 14 June 2017. 52 properly made submissions were received.
The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme 2006 including the Desired Environmental Outcomes and the Urban Area Code. The proposed development is consistent with the provisions of the draft Maranoa Planning Scheme.
Officer’s Recommendation: The development application for a Material Change of Use – “Catering Shop” on land located 115 McDowall Street and Quintin Street, Roma QLD 4455 (properly described as Lot 6 on RP4421, Lot 2 on RP44478 and Lot 8 on RP4421), be approved subject to the following conditions:
Preamble i. Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG). ii. The relevant planning scheme for this development is the Roma Town Planning Scheme 2006. All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme. iii. The land use rating category may change upon commencement of any newly approved use on the site. Council’s current Revenue Statement, which
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includes the minimum general rate levy for the approved use/s, can be viewed on the Council Website: www.maranoa.qld.gov.au.
Use
1. The approved development is a Material Change of Use – “Catering Shop” as shown on the approved plans.
2. All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted in these conditions.
3. Prior to the commencement of the use, the applicant shall contact Council to arrange a development compliance inspection.
Approved Plans and Documents
4. Maintain the approved development - Material Change of Use - “Catering Shop” generally in accordance with the following approved plans, subject to and modified by any conditions of this approval: Plan/Document Plan/Document name Date number A105 Rev C Site Plan Prepared by Jason Wright 13/12/2016 Design A106 Rev C Signage Plan Prepared by Jason Wright 13/12/2016 Design A107 Rev C Floor Plan Prepared by Jason Wright 13/12/2016 Design A101 Rev C Existing Condition Plan Prepared by 13/12/2016 Jason Wright Design A115 Rev C Elevations Prepared by Jason Wright 13/12/2016 Design A116 Rev C Elevations Prepared by Jason Wright 13/12/2016 Design A117 Rev C Elevations Prepared by Jason Wright 13/12/2016 Design Capricorn Municipal Development Guidelines D5 CMDG – Stormwater Drainage 01/17 D7 CMDG – Erosion Control and 03/12 Stormwater Management D11 CMDG – Water Reticulation 01/17 D12 CMDG – Sewer Reticulation 01/17
5. Any civil engineering and related work shall be designed and supervised by Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
6. All works must comply with: a) the development approval conditions;
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b) any relevant provisions in the Planning Scheme; c) Council’s standard designs for such work where such designs exist; d) the Capricorn Municipal Development Guidelines; e) any relevant Australian Standard that applies to that type of work; and f) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Repair Damaged Infrastructure
7. The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets.
8. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).
Avoiding Nuisance
9. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
10. Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.30am to 6.30pm – noise permitted. Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.
11. Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
12. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
13. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
14. The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses. The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.
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Refuse storage
15. At all times while the use continues, waste containers shall be provided on the site and maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis. All waste containers are to be shielded from the view of travelling public and neighbours and accessible by the vehicles used by Council, its agents and/or others.
Erosion Control
16. If there is a possibility of erosion or silt or other materials being washed off the property during the development process, the developer must document and implement a management plan that prevents this from occurring.
17. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.
18. Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council. Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.
Provision of Services
19. The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.
20. The development is to be provided with a water connection, up to and including a path cock, to Council’s reticulated water supply system in accordance with the CMDG and specifically the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3).
21. The development must be connected to a reticulated supply of gas.
22. The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).
23. If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).
24. All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work
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where such designs exist (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
25. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval of any proposed changes.
Stormwater and Drainage
26. Stormwater runoff from roofs and impervious surfaces are to be collected internally and piped generally in accordance with the CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’ to a lawful point of discharge.
27. Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.
28. Post-development stormwater runoff flows from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties or roads.
29. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.
30. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
Access, Car Parking & Manoeuvring
31. All deliveries to the site are to be made at the rear of the building via Lot 8 on RP4421 (115 McDowall Street). Deliveries in McDowall Street are not permitted.
32. During trading hours, all two-wheeled delivery vehicles (i.e. scooters, bicycles and the like) are to be parked within a single, shared car parking space in McDowall Street. The parking of these vehicles must not cause any interference with adjoining car parking spaces or pedestrian movements. Outside of trading hours all two-wheeled delivery vehicles must be stored inside the premises.
33. Staff car parking is not permitted on Lot 8 on RP4421.
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Advertising Signs
34. Any advertising signage in addition to that incorporated in the approved plans and documents for the development, is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme.
35. Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.
Trade Waste
36. Wastewater from the operation of the premises is to be collected onsite and discharged to Council’s reticulated sewerage system in accordance with Council’s Trade Waste Policy. A trade waste permit must be obtained from Council prior to commencement of the approved use.
No Cost to Council
37. Services and infrastructure required in connection with the establishment of the approved development must be provided at the developers cost.
38. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
39. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to construction commencing.
Fees and Infrastructure Charges
40. A nil infrastructure charges contribution is payable to Council. The Infrastructure Charge has been levied taking into account credits for the existing lawful uses onsite.
Latest versions
41. Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.
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Application Documentation
42. It is the developer’s responsibility to ensure that all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’.
Body of Report:
Existing and proposed land use
The subject site is located at 115 McDowall Street and Quintin Street, Roma and is properly described as Lot 6 on RP4421, Lot 2 on RP44478 and Lot 8 on RP4421.
The application is for a Material Change of Use for a “Catering Shop” operating as a pizza shop. The proposed development will be established within an existing vacant commercial building with a floor area of approximately 123m2.
Due to site constraints, the development proposal will occur over three lots. Primarily, the activity will occur within Lot 6 (115 McDowall Street) in the vacant commercial premises. A small portion of the adjoining Lot 2 will be used for refuse storage (hopper bin) and deliveries and refuse collection will occur over Lot 8, being an access easement located at the rear of building. Landowner’s consent has been provided with the application consenting to the use of all three allotments.
Figure 1 – Site Plan
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Building Works
Building works include: Internal fit-out to facilitate the operation of the pizza shop; and Installation of new advertising signage on the exterior of the building.
Trading Hours and Staffing
The proposed trading hours are as follows: Sunday to Thursday: 11am – 12am; and Friday to Saturday (including public holidays): 11am – 1am.
Staff will be onsite outside of these hours to undertake food preparation, cleaning and administrative tasks. There will be a maximum of six staff on site at any given time.
Car parking
Given site restraints, particularly the extent of the existing building footprint, on-site car parking is not proposed.
Angled parking is provided in the road reserve on the McDowall Street frontage. These parking spaces are not exclusive to the site and serve the wider CBD retailers. Whilst there is no provision for on-site parking or any other dedicated parking spaces proposed, the car parking concessions provided to the previous occupants (and new business establishing in the CBD generally) are considered adequate justification for a relaxation of onsite car parking requirements. Requiring parking at the rate prescribed by the planning scheme (1 space per 10 square metres) would result in dramatic implications for the proposed development (i.e. reduced building footprint) and the appearance of the CBD is in general (out of character development).
Peak periods for the pizza shop will be from 6pm to 10pm daily which is outside the normal business hours of most other operators in the CBD. This means that there is likely to be ample on-street parking available for the pizza shop during peak operating times.
Customers will have the ability to order pizzas online or via a smart phone app which advise the likely waiting times for orders. This will minimise the duration that customers need to wait at the store which results in customers parking for short durations only.
Deliveries
Stock deliveries will occur approximately three to four times per week between the hours of 7am to 10pm. Deliveries will be via Lot 8, located at the rear of the building. Lot 8 is occupied by an access easement which is currently used by a number of surrounding businesses, for deliveries and refuse collection.
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Refuse Collection
Garbage from inside the premises will be transferred to the waste bins which will be stored on small portion of Lot 2. Waste collection will occur via Lot 8 and will be collected by a commercial contractor twice a week.
Delivery vehicles
Three scooters, five electric bicycles and one car will be used for pizza deliveries.
All delivery vehicles will use the existing off-street car parking located on McDowall Street. After trading hours the scooter and bicycles will be stored inside the building.
Characteristics of the Site
The development site is located in the Commercial Zone of Roma’s Central Business District (CBD) and comprises three allotments (Lot 6 on RP442, Lot 8 on RP4421 and Lot 2 on RP44478). Lot 6 (115 McDowall Street) has an area of 254m2 and contains an existing commercial building and a large storage shed located at the rear of the property. Lot 8 directly adjoins Lot 6 to the north and has an area of 169m2, which is occupied by an access easement that is used by a number of surrounding businesses located in McDowall Street for deliveries and refuse collection. Lot 2 (28 Quintin Street) has an area of 435m2 and is currently occupied by a commercial laundry business. Only a small portion of this lot at the rear of the building will be used by the proposed development for refuse storage. This area is required due to the lack of suitable space for this purpose within Lot 6.
The subject site has two road frontages, being McDowall Street and Quintin Street. All customer traffic will access the site via McDowall Street, with the Quintin Street being used for refuse collection and deliveries only.
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Figure 2 – Site Locality Source: (Google Earth)
Figure 2 – Zoning Map Source: Spectrum Spatial
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Public Notification and Referrals The development application is impact assessable and therefore public notification was required to be carried out in accordance with Section 297 of the Sustainable Planning Act 2009.
52 properly made submissions were received during the original public notification period for the application. Through this notification process it was identified that the application failed to adequately identify the subject site and was therefore ‘not properly made’. Resultantly the application was amended and the assessment process recommenced. The application was subsequently re-advertised during the period of 23 May 2017 to 14 June 2017. There were no submissions received during the second notification period.
Whilst there were no submissions received during the second notification period, Council must consider all properly made submissions received during the initial notification period as per the requirements of section 306 of Sustainable Planning Act 2009.
The application was referred to Department of Transport and Main Roads (via the State Assessment and Referral Agency), who issued a concurrence agency response with no requirements.
Infrastructure Contributions
In accordance with Council’s adopted Infrastructure Charges Resolution a zero dollar Infrastructure Contribution is payable to the Council. The Infrastructure Charge has been calculated taking into account credits for the existing lawful uses onsite.
Definition of Catering Shop
The Roma Town Planning Scheme defines “Catering Shop” as follows; "Catering Shop" means any premises used for any of the following purposes or any like purpose: Café, Kiosk, Restaurant, Take away food shop, Tea room.
Assessment against the Planning Scheme
The application is subject to Impact Assessment, and so requires assessment against the whole Scheme, including relevant codes.
The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme. The DEOs are examined below:
Environment
a) The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.
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The subject site is located in the Commercial Zone of Roma’s CBD and is not in close proximity to any environmentally significant area.
b) Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.
The site is not identified as being susceptible to land degradation, erosion, salinity and landslip.
c) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.
The development will not have a detrimental impact on biodiversity, water or air quality. Matters related to ecological sustainability can be addressed by way of conditions of development.
d) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.
The subject site is not a place of historical, indigenous, cultural heritage or social significance.
There are no external building works proposed as part of the proposal and therefore there will be negligible change to the existing streetscape and no impact on nearby places of historical significance.
Economic
a) Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District
The proposed ‘Catering Shop’ is appropriately located in the Commercial Zone which will promote and strengthen the viability of the existing Central Business District (CBD).
b) The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses. Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.
The proposed ‘Catering Shop’ is appropriately located in the Commercial Zone of Roma’s CBD and will maintain the vitality of the CBD with later trading hours and an additional food and drink outlet establishment.
c) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.
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The proposed use is appropriately located within the CBD and will provide an additional food service which will contribute to the vitality of the CBD.
d) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.
The proposed development will contribute to the growth of the town as a regional centre, which will increase the town’s potential to capitalise on the economic and social benefits of tourism.
e) Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.
The proposed development is located within the Commercial Zone of the Roma Town CBD. The proposed development will contribute to the consolidation of the existing CBD as the commercial and business hub for the Maranoa region and will provide additional employment opportunities.
Community Well-Being & Lifestyle
a) Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads, walkways and cycling facilities.
The site is located in an established commercial area with convenient access to infrastructure including roads, footpaths, water, sewer and electricity.
b) Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.
The proposed development is being established in an existing vacant commercial building in the CBD and therefore there will not encroach on or, adversely affect or limit any infrastructure network.
c) Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.
Not applicable – the development is not for an industrial activity.
d) The adverse effects from natural and other hazards, including bushfires are minimised.
The subject site is located within the Urban Area and is not subject to natural or other hazards.
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e) The range of housing types, services and facilities meets the needs of the community and other uses.
Not applicable - The proposed development is not for a residential use.
f) Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.
The proposed development is consistent with the intent of the Commercial Zone and will not adversely impact on noise levels, traffic volume, lighting levels or the amenity of the Roma CBD.
Overall Outcomes for Town Zone
(1) The overall outcomes are the purpose of the Urban Area Code;
(2) The overall outcomes sought for the Urban Area are the following:
a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;
The proposed development will help consolidate Roma as a focal point for commercial and business activities in the Maranoa Region.
b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;
The proposed development will be located within the Commercial Zone and will provide central and accessible service to the surrounding locality through the provision of a food outlet.
c) The residential and heritage character and amenity of the Urban Area is retained;
The proposed development is appropriately located in an established commercial area and will not impact the residential and heritage character of the urban area
d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced;
The subject site is located in an established commercial area with existing access provided for pedestrians and cyclists. The proposed development will not have any adverse impacts on existing infrastructure including footpaths and road infrastructure.
e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;
Not applicable - The proposed development is not a residential or rural residential development.
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f) Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;
g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;
h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;
i) Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;
Not applicable - The proposed development is not a residential or rural residential development.
j) Industrial development is located in the Industrial Zone of the town (see maps in appendices);
k) Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;
Not applicable - The proposed development is not an industrial development.
l) Small scale business, community and emergency services are provided for the needs of the local community;
The proposed development is appropriately located in the Commercial Zone and will add to the food and drink services available to the community as well as providing additional employment opportunities.
m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.
Not applicable – The proposed development is not a shopping centre.
Urban Zone Code
The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues— Relevant performance criteria - the Assessment responses Town Code For all of the Town Area 1. Infrastructure The proposed development will be PC 1 Electricity connected to electricity.
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Relevant performance criteria - the Assessment responses Town Code Premises are provided with a supply of electricity adequate for the activity. PC 2 Water Supply The proposed development will be Premises are provided with an adequate connected to Council’s reticulated volume and supply of water for the activity. water supply. PC 3 Effluent disposal The proposed development will be To ensure that public health and connected to Council’s reticulated environmental values are preserved, all sewer supply. premises provide for the treatment and disposal of effluent and other waste water. PC 4 Stormwater/Inter-allotment The proposed development involves Drainage internal building works and the Stormwater is collected and discharged so installation of external advertising as to: signage only. There will be no change a) protect the stability of buildings or the to the way stormwater is collected and use of adjacent land; discharged onsite. b) prevent the waterlogging of nearby land; and c) protect and maintain environmental values. PC 5 Vehicle Access The existing access to the rear of the Vehicle access is provided to a standard site via Quintin Street will be appropriate for the use. maintained and utilised for refuse collection and deliveries only.
Due to Quintin Street being a State Controlled Road, the application was referred to the Department of Transport and Main Roads via the State Assessment Referral Agency (SARA) who provided a concurrence agency response with no requirements. PC 6 Density Not applicable - The proposed The density of residential activities does development is not for residential not impact adversely on the residential activities. amenity of the town. PC 7 Parking and manoeuvring The site is largely constrained by the Vehicle parking and service vehicle existing building footprint and therefore provision is adequate for the use whilst on-site car parking is not proposed. ensuring both safe and functional operation for motorists and pedestrians. Angled parking is provided in the road reserve on the McDowall Street frontage of the site. These parking spaces are not exclusive to the site and serve the wider CBD retailers.
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Relevant performance criteria - the Assessment responses Town Code Whilst there is no provision for on-site parking or any other dedicated parking spaces proposed, the car parking concessions provided to the previous occupants (and new businesses establishing in the CBD generally) are considered sufficient justification to warrant a relaxation. Requiring parking at the rate prescribed by the planning scheme (1 per 10 square metres) would result in dramatic implications for the proposed development (i.e. reduced footprint) and the appearance of the CBD in general (out of character development).
Peak periods for the pizza shop will be between 6pm to 10pm daily, which is outside the normal business hours of most other operators in the CBD. This means that there is likely to be ample parking available for the pizza shop in the CBD during peak operating times.
Customers will have the ability to order pizzas online or via a smart phone app which advises the likely waiting times for orders. This will minimise the duration that customers need to wait at the store which results in customers parking for short durations only. PC 8 Roads The development proposal does not All weather road access is provided require the creation of new roads or between the premises and the existing upgrade of existing roads. The existing road network. access via Quintin Street at the rear of the subject site will be maintained and used for the purpose of refuse collection and deliveries only. PC9 State Controlled Roads The existing access via the State- State Controlled Roads are maintained controlled road (Quintin Street) at the and enhanced as a link between major rear of the subject site will be centres. maintained and used for refuse collection and deliveries only.
The application was referred to the Department of Transport and Main Roads via the State Assessment
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Relevant performance criteria - the Assessment responses Town Code Referral Agency (SARA) who provided a concurrence agency response imposing no requirements. PC 10 Development Adjacent to State The existing access via Quintin Street Controlled Roads at the rear of the subject site will be Development adjacent to State Controlled maintained and used for refuse Roads is located to ensure safe and collection and deliveries only. efficient use of the highway and maintain the integrity of the highway as a commuter The application was referred to the link. Department of Transport and Main Roads via the State Assessment Referral Agency (SARA) who provided a response imposing no requirements. PC 11 Noise Sensitive Development Not applicable - The proposed Noise sensitive developments (residential, development is not a noise-sensitive education and community) must ensure development. that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity. PC 12 Development in the Vicinity of Not applicable - The proposed the Aerodrome development is not in the vicinity of the Development Aerodrome. a) does not adversely affect the operation of the aerodrome; b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and c) does not restrict the future operational demands of the aerodrome. PC 13 Development in the Vicinity of Not applicable - The proposed Aerodrome development is not in the vicinity of the The development of premises does not Aerodrome. cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of; a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface; b) attracting birds or bats to the area which could cause or contribute to bid strike hazard; c) providing very bright lighting or lighting similar to aerodrome lighting which can distract of confuse pilots; d) interfering with navigation or
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Relevant performance criteria - the Assessment responses Town Code communication facilities e) emissions that may affect pilot visibility or aircraft operations; or f) transient intrusions into the aerodromes operational space PC 14 Gas and Oil Pipelines Not applicable – The proposed Buildings are located at an appropriate development is not located in the distance from pipelines to ensure vicinity of a gas and oil pipeline community safety and operation of the use corridor. is not compromised. PC 15 Refuse Tips and Effluent Not applicable - The subject site is not Treatment Plants located within close proximity to a Premises are located at an appropriate refuse tip or effluent treatment plants. distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised. PC 16 Rail Corridors Not applicable - The subject site is not Development is at an appropriate distance located within close proximity to a rail from the rail corridor so as not to prejudice corridor. safety, speed or intended role of the existing and proposed rail corridors. PC 17 Noise Attenuation Not applicable - The subject site does Development adjoining the rail corridor is not adjoin a rail corridor. protected from the impact of noise. 2. Environment Not applicable - The subject site is not located in close proximity to a PC 18 Watercourses watercourse. Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment PC 19 Protected Areas Not applicable – The subject site is not Development is undertaken to ensure located within or adjacent to a areas of significant biodiversity and habitat protected area. value are protected. PC 20 Flooding The subject site is located outside the Premises are designed and located so as; Council’s Adopted Flood Hazard Area (a) not to be adversely impacted on by Mapping. flooding; (b) to protect life and property; and (c) not to have an undesirable impact on the extent and magnitude of flooding. PC 21 Air Emissions The proposed development will not Air emissions from premises do not cause cause environmental harm or nuisance environmental harm or nuisance to from air emissions.
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Relevant performance criteria - the Assessment responses Town Code adjoining properties or sensitive land uses. PC 22 Noise Emissions The proposed development is for a Noise emissions from premises do not small scale commercial use that is cause environmental harm or nuisance to expected to generate limited noise adjoining properties or sensitive land uses. emissions.
Conditions regarding avoiding environmental nuisance (including excess noise) will be included in any development approval issued. PC 23 Water Quality Matters relating to effluent and/or The standard of effluent and/or storm storm water runoff from premises have water runoff from premises ensures the been addressed by way of conditions quality of surface water is suitable for; of development. a) the biological integrity of aquatic ecosystems; b) recreational use c) supply as drinking water after minimal treatment d) agricultural use; or industrial use; and e) Minimizes nuisance or harm adjoining land owners. PC 24 Excavation and Filling Not applicable – The proposed Excavation and filling or land ensures; development does not involve a) That both the amenity and safety of excavation or filling. users of the site and adjacent land holdings; and b) Soil erosion is kept to a minimum with remedial works PC 25 Construction Activities Not applicable – The proposed Both erosion control and silt collection development does not involve any measures are undertaken so as to ensure constructions works. protection of environmental values during construction. a) PC 26 Bushfire Hazard Area The subject property is not located Development maintains the safety of within a Bushfire Hazard area. people and property by avoiding areas of High or Medium Bushfire hazard or mitigating the risk through: a) the siting of buildings ensuring setbacks from hazardous vegetation are maximized and elements least susceptible to fire are sited closest to the bushfire hazard; and b) the provision of firebreaks to ensure adequate setbacks between buildings
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Relevant performance criteria - the Assessment responses Town Code structure and hazardous vegetation. PC 27 Character Buildings Not applicable – The site does not Development adjacent to buildings adjoin identified heritage or character identified as heritage or character buildings buildings. incorporates design features, materials and details that blend with the existing character. PC 28 Cultural Heritage There are no external building works The significance of known places of proposed as part of the development indigenous and/or cultural heritage value is and therefore there will be negligible retained. change to the existing streetscape and no impact on nearby places of cultural heritage significance. C. For the Commercial Zone PC 37 Character The proposed development will The commercial area is enhanced with contribute to the consolidation of the uses of a business nature or those which Roma CBD as a commercial and complement the commercial and retail business centre for the Maranoa character of the town centre. Region. PC 38 Streetscape The proposed use will be established Buildings and structures within the in a vacant commercial building in the commercial area compliment the CBD. There are no external building architectural character of the streetscape works proposed and therefore there will be no change to the architectural character of the streetscape. PC 39 Amenity The site is not adjoined by any The operation of commercial activities is residential dwellings. not unduly affected by the proximity of residential dwellings.
PC 40 Scale The proposed development does not Development is at a scale which protects require any external building works. the amenity of the area. The development is consistent with the surrounding land uses, is relatively small in scale and will not detract from the amenity of the locality. PC 41 Setbacks and Boundary The proposed development will be Clearances established in a vacant commercial Buildings and Structures are located to building in the CBD and does not ensure the local character and streetscape involve any external buildings works. are protected and enhanced. Therefore there will be no change to the character and streetscape.
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Relevant performance criteria - the Assessment responses Town Code PC 42 Lighting Lighting from the proposed use is not Lighting is designed in a manner to ensure expected to exceed acceptable levels ongoing amenity and safety in the for the CBD. commercial area whilst ensuring surrounding areas are protected from Conditions regarding environmental undue glare or lighting overspill. nuisance (including excess lighting) will be included in any development approval issued. PC 43 Landscaping As with the majority of commercial Landscaping is designed and established premises located in the main street of in a manner which achieves high quality the Roma CBD, the construction of the frontage and contributes positively to the existing building does not provide for streetscape character. It is located to avoid landscaping at the frontage of the site. interference with electricity infrastructure It should be noted however, that a items and provides for maintenance comprehensive landscaping plan and access to any on site public utility street improvements have been, and infrastructure. are continuing to be implemented to improve the visual amenity and functionality of the CBD. PC 44 Operating Hours The proposed trading hours are: Development is operated in such a manner Sunday to Thursday: 11am – that ensures that the local amenity is 12am; and protected. Friday to Saturday (including public holidays): 11am – 1am.
The proposed trading hours are consistent with other activities in the CBD and considered appropriate for the main commercial area of Roma. The site does not adjoin any residential dwellings.
PC 45 Delivery of Goods Stock deliveries will occur The loading and unloading of goods approximately three to four times per occurs at the appropriate times to protect week between the hours of 7am to the amenity of the Commercial Area and 10pm. Delivery vehicles will use the surrounding areas. access easement (Lot 8) at the rear of the building and will not impact on pedestrian or vehicle traffic along McDowall Street.
Submissions
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52 properly made submissions were received during the initial public notification period for the application and must be considered as part of the assessment of the application.
The name and address of each principal submitter is listed below: Name of principal submitter Address Gaylene Dennis 120 Wyndham Street Roma QLD 4455 Colin Bishop ‘Binbinette’ Wallumbilla QLD 4428 Karl Delacey 10A Harms Street Roma QLD 4455 Brian Grant 19 May Street Roma QLD 4455 Greg Doig 67 Wheeler Drive Roma QLD 4455 Janice Golder 71 McDowall Street Roma QLD 4455 Chloe Aarsse 9 Wright Street Roma QLD 4455 Ray Martin 19 Queen Street Roma QLD 4455 Bradley Pearce 3 Lovell Street Roma QLD 4455 Ryan Wehl 58 Raglan Street Roma QLD 4455 Brian Winkel 91 Quintin Street Rexel Roma Roma QLD 4455 Mary Pitura 15A Whip Street Roma QLD 4455 Justin Garvie 7 Madison Terrace Roma QLD 4455 Tim Collie 27 Elmer Street Roma QLD 4455 Simon Betts 124 Raglan Street Roma QLD 4455 Craig Shelswell 12 May Street Roma QLD 4455 Caroline Wells 8 Saunders Street Roma QLD 4455 Matthew Veigel 127 Miscamble Street Roma QLD 4455 Matthew Waites 95 Currey Street Roma QLD 4455 Lane Brookes 197-234 McDowall Street Roma QLD 4455 Christine Bereyne 2/139 Bowen Street Roma QLD 4455
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Matthew Beutel 7 Spencer Street Roma QLD 4455 Samantha Swan 127 Miscamble Street Roma QLD 4455 Carol Richardson 34 Conlon Street Roma QLD 4455 Brendan O’Reilly 11 Ivy Street Roma QLD 4455 Tony Green 9-11 Maiden Street Roma QLD 4455 Aiva Pearce 18 Crawford Street Roma QLD 4455 Kelly Ott Cottell Street Roma State College Roma QLD 4455 Joan Dennis 17 Charles Street Roma QLD 4455 C Storch 55 Northern Road Roma QLD 4455 Raymond Broughton 9A McDowall Street Roma QLD 4455 Anna Coomber 234 Binya Lane Roma QLD 4455 Stephanie Edmonds 31 Elmer Street Roma QLD 4455 Erin Brumpton 109 McDowall Street Roma QLD 4455 Imran Dann 8 Cottell Street Roma QLD 4455 Deborah Knight 176 Raglan Street Knights Smash Repairs Roma QLD 4455 Tony Knight 45 Elmer Street Roma QLD 4455 Cheryl Bishop 27 Elmer Street Roma QLD 4455 Anthony Cau 27 Charles Street Roma QLD 4455 Trent knight 16 Elmer Street Roma QLD 4455 Darby Knight 10 Alex Parade Roma QLD 4455 Arnold Bartolome 11 Lockyer Crescent Roma QLD 4455 Nestor Ocampo 104 Miscamble Street Roma QLD 4455 John Radomes 104 Miscamble Street Roma QLD 4455 Dylan Challis 79 Quintin Street Roma QLD 4455
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Brad Challis 79 Quintin Street Roma QLD 4455 Arthur Bayliss 34 William Street Roma QLD 4455 Garry Dann 17 Whip Street Roma QLD 4455 Nazima Dann 17 Whip Street Roma QLD 4455 Will Weatherly 14 McEwan Street Roma QLD 4455
A summary and assessment of the issues raised by the submitters is provided in the table below. Issue Response The application is ‘Not Properly Made’ The development application material due to non-compliance with the was amended to address the absence of Sustainable Planning Act 2009. In certain information and other issues that particular; were identified. The assessment The application failed to correctly process recommenced at the identify all lots that will be Acknowledgment Stage as a result, and affected by the proposed referral and public notification of the development; proposal was undertaken a second time. The omission of some affected land parcels has prevented the DILGP (as a referral agency) from making an accurate determination of the potential impacts of the development as well as impacting on the ability of potential submitters to interpret the proposal and understand its potential impacts on surrounding land; The application did not include the mandatory landowner’s consent; The application failed to address the applicable State Development Assessment Provisions The application was incorrectly The development assessment process publicly notified as a result of the recommenced as a result of the affected lots not being identified, development application being ‘Not impacting on the ability for properly made’. Public notification of the potential submitters to interpret proposal was carried out a second time, the proposal and understand its with all affected allotments correctly potential impacts on surrounding identified. land.
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Council will be unable to impose The application material was amended to conditions relating to the use of the accurately identify all affected allotments, allotment that was omitted from the enabling Council to properly assess the development application and therefore potential impacts of the development. Council cannot adequately manage or mitigate all potential impacts of the development. Council is unable to properly assess the The application material was amended to application in accordance with the accurately identify all affected allotments, requirements for Impact Assessment as enabling Council to properly assess the per section 314 of the Sustainable potential impacts of the development. Planning Act 2009. In particular, Council cannot determine or regulate Whilst the development does not achieve through conditions of approval, the the minimum requirements for on-site potential impacts to adjoining lawful parking, this is not considered to uses associated with the shortage of adversely impact on surrounding land on-street parking due to the increased uses for the reasons outlined in the load caused by the lack of onsite development assessment above. parking provided in conjunction with the development, and reduced water The premises is located within the pressure on an already deficient Priority Infrastructure Area where water network. supply services are available. The site has previously been used for commercial activities which have been connected to, and made use of Council’s reticulated water supply. The proposed development has not resulted in the need for an upgrade/increase in size of the existing water supply connection to the property. The IDAS Form 1 that was submitted A current IDAS Form 1 was resubmitted with the development application has by the applicant which addressed the been superseded. The application is incorrect information provided on the required to be made with the current original application form. IDAS forms that are applicable to the proposal. Additionally information provided on the IDAS form is incorrect, including: the areas of the affected premises; landowner’s consent; and failure to identify the presence of an easement over the premises. The application fails to demonstrate The development application material compliance with the Roma Town was amended to address a number of Planning Scheme. In particular, the deficiencies in the original submission. application lacks detail regarding on- This included the submission of a town site car parking arrangements, vehicle planning assessment report addressing movements and loading and unloading the requirements of the Roma Town
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General Meeting - 12 July 2017 facilities. Planning Scheme. Acceptable solutions to the planning scheme criteria relating to roads, car parking, access and vehicle movements, have been provided, or can otherwise be achieved through the imposition of development approval conditions. The application does not comply with The application proposes that vehicle PC 7 of the Urban Area Code and parking associated with the use will be Schedule 2 – ‘Standards for Roads, Car provided on-street, similar to surrounding parking, Access and Maneuvering commercial premises in the Roma CBD. Areas, which requires a minimum of 1 The site is largely constrained by the car parking space to be provided per existing building footprint which does not each 10m2 or part thereof of GFA for a allow for car parking to be provided on “Catering premises”, equating to 13 on- the site. site car parking spaces based on the existing GFA of 123m2. There is considered to be sufficient justification to warrant a relaxation of the on-site car parking requirements on the following basis: The site is largely constrained by the existing building footprint. If the minimum car parking requirements were strictly enforced, the premises would be deemed unusable for commercial purposes which conflicts with the intended use of the site for commercial activities and is supported by the Commercial zoning of the property in the planning scheme; Requiring parking at the rate prescribed by the planning scheme (1 per 10 square metres) would result in dramatic implications for the proposed development (i.e. reduced footprint, rendering the premises unsuitable) and the appearance of the CBD in general (out of character development). Concessions have previously been provided to a number of commercial operations in the Roma CBD whereby site constraints have similarly prevented the provision of on-site parking in accordance with the minimum requirements of the
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planning scheme Peak periods for the pizza shop will be between 6pm to 10pm daily, which is outside the normal business hours of most other operators in the CBD. This means that there is likely to be ample parking available for the pizza shop in the CBD during peak operating times. Customers will have the ability to order pizzas online or via a smart phone app which advises the likely waiting times for orders. This will minimise the duration that customers need to wait at the store which results in customers parking for short durations only Conditions of approval will require all two-wheeled delivery vehicles (scooters, bicycles etc.) two be parked within a single parking space in the McDowall Street road reserve. No objection is offered to the Business competition is not a town development of a Dominos Pizza shop planning consideration. in town, however; it is unfair to the existing Pizza shop that is located beside the proposed development site; Council must be liable to compensate for the loss of value to the existing Pizza shop I the development is approved; and the town is not big enough to support two pizza chains.
Draft Maranoa Planning Scheme
Council has recently resolved to endorse the draft Maranoa Planning Scheme and to seek approval from the Minister to adopt this planning scheme. It is considered appropriate that the provisions of the draft planning scheme be considered in the assessment of this development proposal on the following basis:
The draft Planning Scheme is intended to replace the five existing planning schemes administered by the Maranoa Regional Council, including the Roma Town Planning Scheme; and
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The content of the draft Planning Scheme is current, and an accurate representation of the development outcomes sought for the future development of the region;
The proposed development is defined as a “Food and drink outlet” in the draft planning scheme and the site is located within the Principal centre zone. A “Food and drink outlet” is Accepted development and a use that is supported use in the Principal centre zone. As the development proposal is consistent with the intended use of the zone and does not involve external building works, a development permit would not be required under the provisions of the draft planning scheme.
Assessment Summary
Although the proposed development requires Impact Assessment, it does not conflict with the intent of the Roma Town Planning Scheme or draft Maranoa Planning Scheme. Whilst the development does not achieve the minimum on-site car parking requirements for a “Catering shop”, the proposal will operate similarly to the previous tenants of the premises and many other commercial operations in the Roma CBD, and is not considered to adversely impact on the operation of the adjacent roadway. The development is appropriately located within the Commercial Zone and is consistent with surrounding land uses. It is therefore recommended that the proposed development for a “Catering Shop” be approved.
Consultation (internal/external): Manager Planning and Building Development (internal)
Coordinator Planning (internal)
Infrastructure Services (internal)
Manager Strategic Asset Management & Planning (internal)
State Assessment & Referral Agency (external)
Public notification was undertaken in accordance with the requirements of SPA.
Risk Assessment (Legal, Financial, Political etc.): The applicant has appeal rights under the Sustainable Planning Act 2009 against any decision of Council.
Policy Implications: The application generally accords with the policy position of the Roma Town Council Planning Scheme.
Financial Resource Implications: All conditions imposed are to be fulfilled at the cost of the developer.
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Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.1 Town Planning 7.1.2 Applications
Supporting Documentation: 1⇩ Proposal Plans D17/52624 2⇩ DILGP Concurrence Agency Response D17/35620 3⇩ Adopted Infrastructure Charges Notice D17/52609
Report authorised by: Manager - Planning & Building Development Chief Executive Officer
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- 153 - Attachment 3 Adopted Infrastructure Charges Notice
ADOPTED INFRASTRUCTURE CHARGES NOTICE
Development Application No 2017/19591
ADOPTED INFRASTRUCTURE CHARGES NOTICE
This Infrastructure Charges Notice is issued by Maranoa Regional Council.
The notice is issued in accordance with the provision of Chapter 8 of the Sustainable Planning Act 2009 and related provisions
The reasons for the decision to give this Notice are explained in the attached Infrastructure Charges Information Notice.
Application No: 2017/19591
Real Property Description: Lot 6 on RP4421, Lot 8 on RP4421 and Lot 2 on RP44478
Property location: 115 McDowall Street and Quintin Street, Roma QLD 4455
Development Approval Details: Material Change of Use – “Catering Shop”
Levied Charge: $0.00
Does the maximum adopted charge apply: N/A
Payment to Council: $0.00
Due date for payment: N/A
Automatic increases
The adopted charge for Roma Town Council Planning Scheme may be increased automatically after the charge is levied and before it is paid to the local government. The increase will be calculated using the following method:
The monetary contributions for trunk infrastructure that have been previously made, escalated to present value by applying the movements of the Consumer Price Index (all Groups) for Brisbane between the date that the payment was made and 1 July 2012.
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Levied Charge Calculations:
Charge Category and Applied Adopted Demand Levied Charge Use Infrastructure Charge
Community Use Gross Floor Area GFA Created by the GFA (GFA) for Community development charge Use (This is the first measure of demand) $0 $27.50 per square (Nil) metre 123m2
Trunk Infrastructure: GFA Credit
Transport Existing GFA: 123m2 Sewer Water GFA Created is same as GFA Parks and Credit Community Land Because GFA Created is the same as GFA Credit, then payment is:
$0 (Nil)
Community Use Impervious Area (IA) IA Created by the IA for Community Use development Charge (This is the second measure $7.50 per square metre of demand) $0 (Nil) 2 Trunk Infrastructure: IA Created = 123m
Stormwater IA Credit
Existing: 123m2
PAYMENT
Because IA Created is the same as IA Credit, therefore payment is:
$ 0 (Nil)
General Information
GST: The Federal Government has determined that contributions made by a developer to local government for infrastructure and services under the Sustainable Planning Act 2009 are GST exempt.
Appeals:
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Pursuant to section 478 and 478A of the Sustainable Planning Act 2009 a person may appeal an infrastructure charges notice or a refusal (or deemed refusal) of conversion application.
Further details about the appeal provisions are attached at the end of the infrastructure charges information notice.
When this notice lapses: The infrastructure charges notice lapses if the development approval stops having effect.
INFRASTRUCTURE CHARGES INFORMATION NOTICE
Reasons for the decision:
The approved development will increase demand upon the following local government trunk infrastructure networks: transport sewer water stormwater parks and community land
The costs of meeting the increase in demand may be recovered from the developer up to the limits set by the Queensland Government.
To encourage development, the Maranoa Regional Council charges less than the limits set by the Queensland Government.
The infrastructure charges to be paid are based on the Sustainable Planning Act 2009 (primarily chapter 8) and related regulatory provisions and guidelines.
The Maranoa Regional Council has made a Resolution to adopt Infrastructure Charges for the Roma Town Council Planning Scheme under the State planning regulatory provision (adopted charges), 2015. This resolution sets out the infrastructure charges that apply to development within the Priority Infrastructure Area (PIA) of the Roma Town Council Planning Scheme administered by the Maranoa Regional Council.
As the developer is not required to construct any trunk infrastructure, (which is infrastructure which services other premises) then there are no offsets or refunds for the provision of trunk infrastructure by the developer.
In accordance with the Adopted Infrastructure Charges Resolution (Roma) 2015, the development has been given credits for existing lawful uses on the site.
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APPEAL PROVISIONS
Use the following link to access the Sustainable Planning Act 2009 https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf
Key provisions about appeals are reproduced below.
If you are considering an appeal, you should also refer (in particular) to Division 11 “Making an appeal to court” in the Sustainable Planning Act 2009
LEGAL ADVICE IS RECOMMENDED IF YOU ARE CONSIDERING AN APPEAL
478 Appeals about infrastructure charges notice
(1) The recipient of an infrastructure charges notice may appeal to the court about the decision to give the notice.
(2) However, the appeal may be made only on 1 or more of the following grounds—
(a) the charge in the notice is so unreasonable that no reasonable relevant local government could have imposed it;
(b) the decision involved an error relating to—
(i) the application of the relevant adopted charge; or
(ii) the working out, for section 636, of additional demand; or
(iii) an offset or refund;
(c) there was no decision about an offset or refund;
Examples of possible errors in applying an adopted charge— • the incorrect application of gross floor area for a non-residential development • applying an incorrect ‘use category’ under an SPRP (adopted charges) to the development
(d) if the infrastructure charges notice states a refund will be given—the timing for giving the refund.
(3) To remove any doubt, it is declared that the appeal must not be about—
(a) the adopted charge itself; or
(b) for a decision about an offset or refund—
(i) the establishment cost of infrastructure identified in an LGIP; or
(ii) the cost of infrastructure decided using the method included in the local government’s charges resolution.
(4) The appeal must be started within 20 business days after the day the recipient is given the relevant infrastructure charges notice.
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478A Appeals against refusal of conversion application
(1) The applicant for a conversion application may appeal to the court against a refusal, or deemed refusal, of the application.
(2) The appeal must be started within the following period—
(a) if the applicant is given written notice of the refusal—20 business days after the day the applicant is given the notice;
(b) otherwise—20 business days after the end of the required period under section 660(5) for the application.
481 How appeals to the court are started
(1) An appeal is started by lodging written notice of appeal with the registrar of the court.
(2) The notice of appeal must state the grounds of the appeal.
(3) The person starting the appeal must also comply with the rules of the court applying to the appeal.
(4) However, the court may hear and decide an appeal even if the person has not complied with subsection (3).
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