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Ardee Town Commissioners

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Ardee Town Commissioners Freedom of Information Act, 1997, 1 Ardee Town Commissioners Coimisneiri Bhaile Atha Fhirdia ARDEE TOWN COMMISSIONERS FREEDOM OF INFORMATION ACT,1997. SECTIONS 15 & 16 MANUAL This manual is prepared in accordance with publication requirements set out in section 15 & 16 of the Freedom of Information Act, 1997. It is intended as a practical guide to Ardee Town Commissioners to assist you in ascertaining the information that we hold and how you can access it. It is not a definitive description of all our services and should you require further details on any item, please contact the relevant section. Section 16 of the Act provides that the rules, guidelines and procedures used by the public body are published. They are included in this manual at the end of each section. Please be aware that any new legislation whether principle or delegated enacted after 21st October 1998 is not included. This manual however will be updated at a later stage. Index to Manual Section 15 & 16 manual Freedom of Information Act, 1997 2 Ardee Town Commissioners 1. ROLE OF ARDEE TOWN COMMISSIONERS ............................................................................ 3 HOW THE OPERATIONS OF THE LOCAL AUTHORITY ARE REGULATED. ....................................................... 5 ACCOUNTABILITY ..................................................................................................................................... 5 2. STRUCTURE CHART OF ORGANISATION. ............................................................................ 6 3. ARDEE TOWN COMMISSIONERS, THE ELECTED MEMBERS ......................................... 6 4. LOCATION OF OFFICES, SERVICES, TELEPHONE NOS. ..................................................... 7 5. FREEDOM OF INFORMATION - (GENERAL INTRODUCTION) ........................................ 8 THE ACT ESTABLISHED THREE NEW STATUTORY RIGHTS : ......................................................................... 9 THE ACT GIVES RIGHT OF ACCESS (SUBJECT TO EXEMPTIONS) TO : ............................................................ 9 6. STATEMENT OF POLICY ON FREEDOM OF INFORMATION .......................................... 9 AND CONFIDENTIALITY. ............................................................................................................... 10 7. SPECIFICS OF OPERATION OF FREEDOM OF INFORMATION......................................... WITHIN THIS LOCAL AUTHORITY. ............................................................................................ 11 8. PUBLIC ACCESS TO INFORMATION OUTSIDE THE ............................................................ FREEDOM OF INFORMATION ACT. ............................................................................................ 14 ANNUAL PUBLICATIONS OF ARDEE TOWN COMMISSIONERS ALREADY AVAILABLE TO THE PUBLIC. .......... Abstract of accounts : ......................................................................................................................... 19 Estimate of expenses : ......................................................................................................................... 19 9. INDEX OF SERVICES. ................................................................................................................ 20 HOUSING MATTERS 20 1.1 Determination of housing rents. ................................................................................................... 20 CONTRIBUTIONS TO VOLUNTARY BODIES .......................................................................................... 20 MISCELLANEOUS SERVICES .................................................................................................................. 21 3.1 Refund of rates ................................................................................................................... 21 3.2 Irrecoverable rates 21 3.3 Listing of properties for Valuation Office .............................................................. 22 3.4 Financial operations of Ardee Town Commissioners ................................................................... 22 3.5 Value for money studies 25 3.6 Meetings of Ardee Town Commissioners 25 3.7 Payments to members 26 3.8 Representations on other bodies 26 11. FORMAT OF RECORDS HELD BY ARDEE TOWN COMMISSIONERS ........................... 27 Section 152 & 16 manual Freedom of Information Act, 1997 3 Ardee Town Commissioners 1. Role of Ardee Town Commissioners Ardee Town Commissioners are the local authority for Ardee. Louth County Council provide most of the services for the Town Commissioners functional area. The County Council provide an extensive range of infrastructural services. The Town Commissioners assist in the development of the town’s, social, arts, heritage and cultural affairs. The Commission prides itself in its involvement with the many community and voluntary groups that seek to improve the quality of life through community and environmental initiatives. Local authorities perform both a representational and an operational role because the Irish system of local government encompasses both democratic representation and public administration. The representational role is performed directly by the elected members of the Commissioners. Ardee Town Commissioners have 9 elected members. Members are elected according to the system of proportional representation for a period of five years. The Chairman of the Commissioners is elected from the membership of the Commissioners at the statutory annual meeting of the Commissioners which is held in June/July of each year. The wide range of functions performed by the elected representatives are called “reserved functions” and these lay down the framework of policy under which the County Manager, who is manager of the Town Commissioners, operates. Such functions include ; adoption of annual Estimate of Expenses. making, amending and revoking bye-laws. The Commissioners make their decision by “Resolution” at their meetings. Section 153 & 16 manual Freedom of Information Act, 1997 4 Ardee Town Commissioners The operational role of Ardee Town Commissioners is performed by the County Manager and the Town Clerk. They are responsible for the day to day administration of the Commissioners. The functions carried out by the County Manager are called “executive functions”. The County Manager makes his decision by written “Managers Order”. In making his decision he must act in a way that is consistent with the policy that has been established by the elected members and have regard to their resolutions. Services provided by Ardee Town Commissioners include the following: Contributions to voluntary bodies Miscellaneous services These include a number of imperatives which must be carried out by the Commissioners, for example : Adoption annually of the Estimate of Expenses. Adoption annually of the Abstract of Accounts Financing of these Services. The main sources of funding for this expenditure are: Commercial Rates Goods and Services (e.g. Housing Rents & Annuities, fees and How the operations of the local authority are regulated. The operations of local authorities are regulated by E.U. directives. National legislation Local legislation, i.e. Bye laws. Adopted policies of the Commissioners Section 154 & 16 manual Freedom of Information Act, 1997 5 Ardee Town Commissioners Accountability The accounts of the local authority are subject to audit by the Local Government Auditor, who is employed by the Department of the Environment. Local authorities are also subject to investigation by the Ombudsman. 2. Structure Chart of Organisation. Section 155 & 16 manual Freedom of Information Act, 1997 6 Ardee Town Commissioners Co. Manager : Mr. John Quinlivan Town Clerk : Mr. Eugene McManus The County Manager is the Chief Executive Officer of the Town Commissioners and has overall responsibility for the day to day operations of the Commissioners and for ensuring that the policies adopted by the elected members are implemented. 3. Ardee Town Commissioners, The elected members The elected members of Ardee Town Commissioners: Mr. Jimmy Bradley, 5, Lambe’s Tce., Ardee. Mr.Padraig McKenny, Dundalk Road, Ardee. Mr.Gerry Halpenny, 37, De La Salle Cres., Ardee Mr.Val Kerr, Irish Street, Ardee. Mr.Val Kerr, 37, Sliabh Breagh, Ardee. Mr.John Maguire, Moorehall, Ardee. Mr.Fintan Malone, 84, Cherrybrook, Ardee. Mr.Finnan McCoy, Riverstown, Ardee. Mr.Jim Tennanty, River Bank, Jervis St., Ardee Section 156 & 16 manual Freedom of Information Act, 1997 7 Ardee Town Commissioners 4. Location of offices, services, telephone nos. Headquarters of Ardee Town Commissioners - Market House Square, Ardee. County Manager (042)9335457 Town Clerk (041)6856083 Section 157 & 16 manual Freedom of Information Act, 1997 8 Ardee Town Commissioners 5. Freedom of Information - (General Introduction) The Freedom of Information (FOI) Act was introduced : to enable members of the Public to obtain access to official information, to the greatest extent possible, consistent with the public interest and the right to privacy. to enable persons to have personal information relating to them, in the possession of public bodies, corrected. to provide, for the right of access to records held by public bodies. to provide for necessary exceptions to that right to provide for assistance to persons to enable them to exercise this right. to provide for the independent review, both of decisions of public bodies relating to that right and of the operation of this Act generally (including the proceedings of such bodies pursuant
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