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REPORT TO: Cabinet DATE: 15 April 2010 SUBJECT: Formby – Request to Include in Postal Address WARDS AFFECTED: Harington and Ra

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REPORT TO: Cabinet DATE: 15 April 2010 SUBJECT: Formby – Request to Include in Postal Address WARDS AFFECTED: Harington and Ra REPORT TO: Cabinet DATE: 15 April 2010 SUBJECT: Formby – Request to include in Postal Address WARDS Harington and Ravenmeols AFFECTED: REPORT OF: Assistant Chief Executive CONTACT Neil Middlehurst OFFICER: Head of Electoral Services Tel: 0151 934 2260 EXEMPT/ No CONFIDENTIAL: PURPOSE/SUMMARY: To give consideration to a request to include the name “Formby” in the address for properties within a defined area. REASON WHY DECISION REQUIRED: Royal Mail requires the support of the principal authority for an area in respect of any request to amend postal details, prior to Royal Mail commencing period of consultation in respect of such request. RECOMMENDATION(S): That Cabinet supports the request made by Mr N Shore of 37 Holmwood Drive, Formby, L37 1PG, to include the town name “Formby” in the address for properties within the defined area listed in Annex A to the report; and approved by Formby Area Committee on 18 March 2010. KEY DECISION: NO FORWARD PLAN: NO IMPLEMENTATION DATE: To be confirmed by Royal Mail ALTERNATIVE OPTIONS: IMPLICATIONS: Budget/Policy Framework: Financial: 2009/ 2010/ 2011/ 2012/ 20010 2011 2012 2013 CAPITAL EXPENDITURE £ £ £ £ Gross Increase in Capital Expenditure Funded by: Sefton Capital Resources Specific Capital Resources REVENUE IMPLICATIONS Gross Increase in Revenue Expenditure Funded by: Sefton funded Resources Funded from External Resources Does the External Funding have an expiry date? Y/N When? How will the service be funded post expiry? Legal: Risk Assessment: Asset Management: CONSULTATION UNDERTAKEN/VIEWS Sefton MBC LLPG and Electoral Registration Property Data Royal Mail Code of Practice – Changing postal addresses and Postcodes Corporate Objective Monitoring √ Corporate Positive Neutral Negative Objective Impact Impact Impact 1. Creating a Learning Community √ 2. Creating Safe Communities √ 3. Jobs and Prosperity √ 4. Improving Health and Well-Being √ 5. Environmental Sustainability √ 6. Creating Inclusive Communities √ 7. Improving the Quality of Council Services and √ Strengthening local Democracy 8. Children and Young People √ 1. Background 1.1 A request has been received from a Mr N Shore of 37 Holmwood Drive, Formby, L37 1PG to seek the support of the Council to an application to Royal Mail to include the town name of Formby within Royal Mail’s address fields for the defined postcode area of Liverpool L37. 2. Procedure 2.1 Royal Mail have advised that they are happy to consider this request and make any changes to the locality information for the addresses concerned, providing the additional information does not compromise the quality of the service and the efficiency of their operations. Royal Mail must therefore be provided with an acceptable and clearly defined set of geographical boundary data and a comprehensive list of addresses to identify the area. 2.2 Once they have received this information, then the will consult with their operations team to ascertain whether this proposal would cause any operational difficulties. 2.3 Assuming there are no operation issues, then Royal Mail will advise the names of those person/organisations who need to support the proposals, from the following: • Postwatch regional and national committees • The principal local authority • The local Chamber of Commerce • Members of Parliament. 2.4 Once Royal Mail have received all the necessary information and letters of support they will write to all properties affected giving them an opportunity to raise an objection to the proposal. 2.5 Assuming no more than 20% of those affected object to the change, then Royal Mail will amend the Postcode Address File database (PAF). 2.6 Should more than 20% of those affected object, then Royal Mail will ballot all those properties affected. Royal Mail will implement the change if not less than 50% of those polled respond, and a simple majority of households voting are in favour. 3. Current Position 3.1 Mr Shore has requested that the Council, as part of the procedure outlined above, support his application to Royal Mail to include the town name of Formby in their address fields for the defined postcode area of Liverpool L37. 3..2 As far as the Local Land and Property Gazetteer (LLPG) is concerned, this change would not have much impact. The LLPG holds Formby as the town name for all addresses that have L37 postcodes. Council systems that use LLPG will have Formby in the address for L37 postcodes, so there shouldn't be any problems with correspondence to citizens from these. 3.3 The Electoral Registration Officer is now required to import all LLPG data into the Electoral Register as part of a data matching exercise. 3.4 The Area Committee is therefore requested to support the request to include the town name of Formby for properties within the defined area. A list of current streets held on the LLPG for Formby are attached to the report as Annex A 3.5 If the Area Committee is supportive of this matter the report, together with their recommendation will go on to be considered by the Cabinet at the next meeting on the 15 th April 2010. Providing the Cabinet is also supportive of the proposal, then a formal approach to be made to Royal Mail indicating that the Council would be supportive of the request that “Formby” be included within the address of properties within the relevant defined area. 4. Recommendations: 4.1 That Cabinet supports the request made by Mr N Shore of 37 Holmwood Drive, Formby, L37 1PG, to include the town name “Formby” in the address for properties within the defined area listed in Annex A to the report; and approved by Formby Area Committee on 18 March 2010. ANNEX A L37 0AB SOUTHPORT OLD ROAD FORMBY HARINGTON WARD L37 0AD SOUTHPORT OLD ROAD FORMBY HARINGTON WARD L37 1LA MONTAGU ROAD FORMBY HARINGTON WARD L37 1LB MONTAGU ROAD FORMBY HARINGTON WARD L37 1LD STANLAWE ROAD FORMBY HARINGTON WARD L37 1LE COLLEGE AVENUE FORMBY HARINGTON WARD L37 1LF MONTAGU ROAD FORMBY HARINGTON WARD L37 1LG VICTORIA ROAD FORMBY HARINGTON WARD L37 1LH COLLEGE PATH FORMBY HARINGTON WARD L37 1LJ VICTORIA ROAD FORMBY HARINGTON WARD L37 1LL VICTORIA ROAD FORMBY HARINGTON WARD L37 1LN VICTORIA ROAD FORMBY HARINGTON WARD L37 1LP VICTORIA ROAD FORMBY HARINGTON WARD L37 1LQ GOLF ROAD FORMBY HARINGTON WARD L37 1LR SHIREBURN ROAD FORMBY HARINGTON WARD L37 1LS LARKHILL LANE FORMBY HARINGTON WARD L37 1LT LARKHILL LANE FORMBY HARINGTON WARD L37 1LU LARKHILL LANE FORMBY HARINGTON WARD L37 1LW VICTORIA ROAD FORMBY HARINGTON WARD L37 1LX LARKHILL LANE FORMBY HARINGTON WARD L37 1LY BARKFIELD LANE FORMBY HARINGTON WARD L37 1LZ BARKFIELD LANE FORMBY HARINGTON WARD L37 1NA COLLEGE CLOSE FORMBY HARINGTON WARD L37 1NB LARCH WAY FORMBY HARINGTON WARD L37 1ND FIRS LINK FORMBY HARINGTON WARD L37 1NE ST PETERS AVENUE FORMBY HARINGTON WARD L37 1NF ST PETERS AVENUE FORMBY HARINGTON WARD L37 1NG BIRCH GREEN FORMBY HARINGTON WARD L37 1NH HOLMWOOD GARDENS FORMBY HARINGTON WARD L37 1NJ WELD DRIVE FORMBY HARINGTON WARD L37 1NL ST PETERS CLOSE FORMBY HARINGTON WARD L37 1NN BEECH DRIVE FORMBY HARINGTON WARD L37 1NP OAKFIELD DRIVE FORMBY HARINGTON WARD L37 1NQ BIRCH GREEN FORMBY HARINGTON WARD L37 1NR OAKFIELD DRIVE FORMBY HARINGTON WARD L37 1NS HARINGTON ROAD FORMBY HARINGTON WARD L37 1NT HARINGTON ROAD FORMBY HARINGTON WARD L37 1NU HARINGTON ROAD FORMBY HARINGTON WARD L37 1NW BEECH DRIVE FORMBY HARINGTON WARD L37 1NX PROCTOR ROAD FORMBY HARINGTON WARD L37 1NY PROCTOR ROAD FORMBY HARINGTON WARD L37 1NZ SQUIRREL GREEN FORMBY HARINGTON WARD L37 1PA GORSE WAY FORMBY HARINGTON WARD L37 1PB GORSE WAY FORMBY HARINGTON WARD L37 1PD WICKS CRESCENT FORMBY HARINGTON WARD L37 1PE DUNES DRIVE FORMBY HARINGTON WARD L37 1PF DUNES DRIVE FORMBY HARINGTON WARD L37 1PG HOLMWOOD DRIVE FORMBY HARINGTON WARD L37 1PH BLUNDELL AVENUE FORMBY HARINGTON WARD L37 1PJ WICKS LANE FORMBY HARINGTON WARD L37 1PL WICKS GREEN CLOSE FORMBY HARINGTON WARD L37 1PN HARINGTON GREEN FORMBY HARINGTON WARD L37 1PP WICKS GREEN FORMBY HARINGTON WARD L37 1PQ HOLMWOOD DRIVE FORMBY HARINGTON WARD L37 1PR WICKS GREEN FORMBY HARINGTON WARD L37 1PS LARKHILL LANE FORMBY HARINGTON WARD L37 1PT FIRS CRESCENT FORMBY HARINGTON WARD L37 1PU FIRS CLOSE FORMBY HARINGTON WARD L37 1PW WICKS CRESCENT FORMBY HARINGTON WARD L37 1PX WICKS LANE FORMBY HARINGTON WARD L37 1PY HARINGTON ROAD FORMBY HARINGTON WARD L37 1PZ HARINGTON ROAD FORMBY HARINGTON WARD L37 1QA SHIREBURN ROAD FORMBY HARINGTON WARD L37 1XN WARREN GREEN FORMBY HARINGTON WARD L37 1XP HARINGTON CLOSE FORMBY HARINGTON WARD L37 1XR INCE CRESCENT FORMBY HARINGTON WARD L37 1XS HARINGTON GREEN FORMBY HARINGTON WARD L37 1XT VICARAGE ROAD FORMBY HARINGTON WARD L37 1XU BADGERS RAKE FORMBY HARINGTON WARD L37 1XW HOLMWOOD CLOSE FORMBY HARINGTON WARD L37 1XX FISHERMANS CLOSE FORMBY HARINGTON WARD L37 1XY LENTON AVENUE FORMBY HARINGTON WARD L37 1XZ VAUGHAN CLOSE FORMBY HARINGTON WARD L37 1YB VICARAGE CLOSE FORMBY HARINGTON WARD L37 1YD VICTORIA ROAD FORMBY HARINGTON WARD L37 1YF VICTORIA WAY FORMBY HARINGTON WARD L37 1YH GOLF ROAD FORMBY HARINGTON WARD L37 1YX VICTORIA ROAD FORMBY HARINGTON WARD L37 2DA KIRKLAKE ROAD FORMBY HARINGTON WARD L37 2DB KIRKLAKE ROAD FORMBY HARINGTON WARD L37 2DD KIRKLAKE ROAD FORMBY HARINGTON WARD L37 2DF ST LUKES CHURCH ROAD FORMBY HARINGTON WARD L37 2DG BEECHWOOD DRIVE FORMBY HARINGTON WARD L37 2DH BEECHWOOD DRIVE FORMBY HARINGTON WARD L37 2DJ BEECHWOOD DRIVE FORMBY HARINGTON WARD L37 2DL ELM DRIVE FORMBY HARINGTON WARD L37 2DN BEECHWOOD DRIVE FORMBY HARINGTON WARD L37 2DP CHESTNUT WAY FORMBY HARINGTON WARD L37 2DQ BEECHWOOD DRIVE FORMBY HARINGTON WARD L37 2DR SYCAMORE GROVE FORMBY HARINGTON
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