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Odisha Livelihoods Mission Panchayati Raj Department

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Odisha Livelihoods Mission Panchayati Raj Department Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha EOI NO: OLM/NRLP/16-17/ 09 Dated:23.03.2017 REQUEST FOR EXPRESSION OF INTEREST (CONSULTING SERVICES– FIRMS SELECTION) India Odisha Livelihoods Mission National Rural Livelihoods Project (NRLP) Credit No: 4978. IN Assignment Title: “hiring of CA Firm to conduct GPLF (Gram Panchayat Level Federation) Statutory Audit in 3 different Zone” 1. The Government of India has availed a credit from International Development Association (IDA), towards the National Rural Livelihoods Project which aims to support the National Rural Livelihoods Mission under the Ministry of Rural Development, Government of India; and intends to apply part of the loan proceeds to make payments under the contract for the following services: The consulting services conduct GPLF (Gram Panchayat Level Federation) Statutory Audit in 3 different Zone” ”) include following; 2. Background. Odisha Livelihoods Mission (OLM) is a registered society working under the Panchayati Raj Dept. of Govt. of Odisha for enhancing the socio-economic condition of the rural poor through promotion of sustainable livelihoods. The society is implementing the centrally sponsored scheme of Govt. of India called “National Rural Livelihoods Mission” (NRLM). The scheme aim at enhancing social and economic status of the rural poor through development of self-sustained and community managed institutions. The main focus of project activities will be on strengthening SHGs and promoting sustainable and inclusive federation at the GP level. The project will also invest in building the capacity of public and private agencies for the promotion of a range of social and economic service delivery for these institutions of the poor. 3. Objectives: 1. Enable the auditor to express an independent opinion as to whether GPLFs are being formed as per OLM guidelines and they are operating properly as per the standard operating procedures. 2. Enable the auditor to express a professional opinion on the annual financial statement of GPLF; these would include receipt and Payment account, income and expenditure account, balance sheet, bank reconciliation statement, statement of expenditure and utilization of concerned GPLF. 3. Comment on the effectiveness of the overall financial management arrangements including the system of internal controls as documented in the fund management guidelines, MOU’s and various guidelines for specific funds. 4. Specific opinion that the grant from the project has been used for the intended purpose and bring to the projects attention any fraud related issues and activities including diversion of funds from intended purpose or misuse of funds. 5. Comment on the effectives of internal control and internal check. SIRD Campus, Unit VIII, Bhubaneswar 751012, Odisha Tel: 0674 2560169, Mail: [email protected]/[email protected] Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha 4. Scope/ Deliverables: Initial Age of GP. collection of Component wise fund transferred to the GP (CIF, Livelihoods fund, IB and information startup fund etc). about the GP Utilization certificate submitted to BMMU Comment on Ensure that GPLFs are conducting regular meeting of GB, RGB, EC and Sub- performance committee. (Frequency of meeting of GB, RGB, EC and Sub-committee are of GP annually, half yearly, monthly and monthly respectively) Verify whether regular saving, lending and repayments are followed by GPLFs. Ascertain the quantum of lending to SHG out of the funds given to that GPLF. Ascertain whether loan has been disbursed as per approved MIP, based on the priority of needs. Ensure that the loans given to members are utilized properly. Ascertain whether CRP/MBK/Bank Mitra are placed and getting their remuneration regularly. Report of any other innovative work taken by the GPLF on discussion with Executive Committee. Maintenance of Books of Accounts Ascertain whether proper books of accounts have been maintained (A check list have been prepared which may be refereed, Checklist to be signed by GPLF office bearer) Vouching Verification of cash book, pass book & cheque issue register. Verification of payment details with supporting vouchers. All expenditure made must have been passed for payment in minutes book. Grant received from BMMU has been utilized under the head for which it was Verification of sanctioned and as per the approved conditions. Books of Whether procurement procedures have been followed. (whether procured Accounts and from lowest quoted supplier, budget, community procurement manual) records. Whether loan recovered (Both principal and interest) with in prescribed time limit. Whether expenditure as mentioned in the cash book is in conformity with the UC submitted to BMMU. Last but not least, audit has to verify any fraud, deviation from standard operating procedure etc. Preparation of Financial Statement Receipt & Payment Account Income and expenditure Account Balance sheet SIRD Campus, Unit VIII, Bhubaneswar 751012, Odisha Tel: 0674 2560169, Mail: [email protected]/[email protected] Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha Others The auditor may prepare a management letter (GPLF wise and Zone wise) containing recommendations for improvement in internal control and other matters coming to the attention of the auditor during the audit examination, possibly including the following matters; Observations on the accounting systems and controls that were examined during the course of audit. Deficiencies and weakness in the systems and controls, together with specific recommendations for improvement. Compliances with financial covenants. Matters that might have significant impact on the implementation of the project. Any other matter that the auditor consider pertinent. 5. Eligibility: Only firms fulfilling the following conditions may apply:- 1) A Chartered Accountant firm based at Odisha and on the approved panel of Comptroller and Auditor General of India (CAG of India) of the year 2016-2017. 2) Last three years average annual turnover of the firm should not be less than Rs.20.00 lakhs. (proof of turnover to be attached and service tax return to be submitted) 3) The firm or any partner of the firm should not have been black listed by any Government or any other organization in respect of any assignment or behaviour. Authorized signatory(s) of the firm shall submit an undertaking to this effect.( Annexure-4) 4) The firm should have on team leader / audit partner with at least 5 years of post qualification experience in external audit and four teams comprising of following personnel in each team. 1. One semi qualified auditor(CA Inter) and 2. One support staff 5) The Chartered Accountant firm having statutory/ concurrent audit experience of at least one externally aided project in Odisha. Having more any externally aide projects shall be given preferences. 6) The firm must have conducted statutory/ concurrent audit of at least 5 Nos assignment in Government sector. The preference shall be given to the firm having more assignments. Each assignment value below Rs.5.00 lakhs shall not be considered. 7) One firm can apply for the entire three Zone, however only one zone will be allotted to one firm on the basis of lowest bidding firm. 8) Preference shall be given to the firm having branch office in the applied zone. 9) The firm shall submit relevant documents duly signed by the authorized signatory, in support of the eligible criteria given above. (Check list of documents to be submitted is given in Annexure-2). 10) The firm already been assigned for Statutory Audit/Internal Audit/concurrent Audit in SMMU, Odisha Livelihoods Mission shall not be considered for this assignment. SIRD Campus, Unit VIII, Bhubaneswar 751012, Odisha Tel: 0674 2560169, Mail: [email protected]/[email protected] Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha i) A firm shall meet all the minimum eligibility criteria otherwise their proposal shall not be considered for further evaluation. ii) Incomplete assignments or ongoing assignments shall not be considered. 6. The Odisha Livelihoods Mission (OLM) now invites eligible CA firms to indicate their interest in providing the Services. Interested Firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services in the prescribed format at Annexure-1. 7. Period of Contract: The audit shall be completed within three months from the date of Commencement 8. "The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers “Consultants Selection Guidelines of the World Bank dated January 2011” (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. " "The Guidelines are available at www.worldbank.org/procurement." 9. Joint Venture firm shall not considered for the assignment. 10. Firm will be selected in accordance with the Least Cost Selection (LCS) method set out in the Consultant Guidelines ( NRLM Procurement Manual) 11. Further information can be obtained at the address below during office hours i.e. 10.00 to 17.00 hours and the details ToR and NRLM Procurement Manual can be seen and downloaded in OLM website www.olm.nic.in 12. In case of any Addendum/Clarification/Corrigendum/Extension regarding this EOI, the same will be published in the above websites only. 13. Expressions
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