Ceredigion Public Services Board

Home , Dyfed, Morgan (surname), Theatr Felinfach

Bwrdd Gwasanaethau Cyhoeddus Ceredigion Public Services Board

Meeting 2 4th of July, 2016 Council Chamber, Penmorfa, Aberaeron 10am – 12:00pm

MINUTES

Present:

Cllr Ellen ap Gwynn Ceredigion County Council Bronwen Morgan Ceredigion County Council Chief Executive Martin Cox Natural Resources Wales Rob Quin Mid & West Wales Fire and Rescue Service Bernardine Rees Hywel Dda University Health Board Peter Skitt Hywel Dda University Health Board Ifan Evans Welsh Government Hazel Lloyd-Lubran Ceredigion Association of Voluntary Organisations Chief Insp. Nicola Carter Dyfed Powys Police Cllr Hag Harris Chair, Children and Young People Executive Group Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Ian Scale Hywel Dda Public Health Team, Public Health Wales Ben Davies One Voice Wales Rhodri Llwyd Morgan Aberystwyth University Ella Rabaiotti Wales Community Rehabilitation Company Menna Davies Department for Work and Pensions

Policy Support: Alun Williams Head of Policy Support, Ceredigion County Council Diana Davies Future Generations and PSB Manager, Ceredigion County Council Steffan Gruffudd PSB Project Officer, Ceredigion County Council Mererid Jones PSB Support Officer, Ceredigion County Council

Also in Attendance: Naomi McDonagh Health, Social Care & Wellbeing Executive Group Cathryn Morgan Syrian Refugees Task and Finish Group

2.1 Apologies, Introductions & Disclosures of interest Apologies: Jane Davidson, University of Wales Trinity Saint David; Supt. Ian John, Dyfed Powys Police; Sarah Jennings, Hywel Dda University Health Board; Caroline Jones, Sustainable Futures Executive Group; Sue Darnbrook, Strategic Director, Care, Protection and Lifestyle, Ceredigion County Council; Elen James, Head of Youth Engagement and Continuous Education; Cllr

Catherine Hughes, Chair, Health, Social Care and Wellbeing Executive Group; Dafydd Llywelyn, Dyfed Powys Police and Crime Commissioner; Jocelyn Llewhellin, Department for Work and Pensions; Mike Shaw, Ceredigion County Council; Alan Garrod, Community Safety Executive Group; Lewis Barron, Ceredigion County Council; Jacqui Weatherburn, Coleg Ceredigion; Christine Harley, National Probation Service.

The Chair welcomed all to the meeting. A warm welcome was extended to Rob Quin from Mid & West Wales Fire and Rescue Service to his first Ceredigion PSB meeting.

The Chair informed the Board that a letter was received earlier in the morning from the Cardigan and North Pembrokeshire Amnesty International Group, commending Ceredigion PSB on their work on the Syrian Persons Relocation (SPR) scheme. The letter states that Ceredigion had become a trailblazing County in Wales by being one of the first to relocate Syrian Refugees in the County. The letter continued to say that it is hoped other Counties use Ceredigion as an example to welcome many more Syrian refugees as well as Ceredigion relocating more Syrian refugees in the near future. The Chair reminded the Board that the PSB established a Syrian Refugee Task and Finish Group of statutory bodies and voluntary organisations to co-ordinate this work and thanked all of the organisations and officers that have been involved in the process for their hard work and commitment.

2.2 Minutes of previous Ceredigion PSB meeting – 18.04.16 The Chair referred to the minutes of the previous meeting. Ifan Evans raised that in the minutes for the previous meeting it’s noted in point 1.7.3 Assessment of Local Well-being – Joint Methodology Framework that he raised concern that the Economy theme had appeared as the first theme in one list but then appeared as the last in another document. Ifan clarified that what he meant was that consistency was needed throughout the document on the order of the themes listed. Diana Davies noted that the list of themes is now consistent and that the Economy is on top of the list.

The minutes of the previous meeting were then agreed as correct.

2.3 Matters arising from previous meeting It was noted that any matters arising from the previous PSB meeting were on the Agenda.

2.4 PSB Terms of Reference Following the decision at the last meeting to re-visit the PSB’s Terms of Reference (ToR) Diana Davies (DD) highlighted minor changes that had been made in the revised version mainly as points of clarification and to provide information on substitutes and the role of the FG Commissioner. DD noted that the revised ToR have also taken into account the points relevant to Ceredigion contained in the composite ToR review undertaken by HDdUHB for the three PSB’s within their area.

The other matter under consideration was options on decision making. Based on discussions at the last meeting the following four options were presented to the Board

OPTION 1 (consistent with Carmarthenshire and Pembrokeshire PSB’s) • The quorum of a PSB meeting is all four of its statutory members. • Board decisions (for example the agreement of the Assessment of Local Wellbeing and the Local Well-being Plan) will be taken on a consensus basis and are only valid when made jointly and unanimously by all members of the board and with all statutory members present. 2

OPTION 2 • The quorum of a PSB meeting is all four of its statutory members. • Board decisions (for example the agreement of the Assessment of Local Wellbeing and the Local Well-being Plan) will be voted upon with all statutory members present. All PSB member organisations will have one vote each. Those organisations with more than one representative on the board should make it clear who will be voting on their behalf before the vote commences.

OPTION 3 • The quorum of a PSB meeting is all four of its statutory members. • Board decisions (for example the agreement of the Assessment of Local Wellbeing and the Local Well-being Plan) will be voted upon by the four statutory members only. All statutory members will have one vote each. The statutory members with more than one representative on the board should make it clear who will be voting on their behalf before the vote commences.

OPTION 4 • The quorum of a PSB meeting is all four of its statutory members. • Board decisions (for example the agreement of the Assessment of Local Wellbeing and the Local Well-being Plan) will be voted upon with all statutory members present. All statutory members will have two votes each, all other member organisations will have one vote each. All board members should make it clear who will be voting on their behalf before the vote commences.

Rob Quin noted that his preference would be to go for option 1 to give all of the members a fair say in Board decisions. Bernardine Rees noted that her preference was also for option 1, as it is consistent with Carmarthenshire and Pembrokeshire PSB’s and that it was important to keep consistency between the three Boards in the Dyfed region. The Chair also noted that she favoured option 1 as that is how the LSB took decisions prior to the statutory PSB and that it worked well for the Board over the years.

It was agreed by the members of the Board to use option 1 as the decision making procedure for the Ceredigion PSB, and to include it in the ToR document.

The Board accepted the revisions made in the revised ToR document and agreed to accept the document as the Ceredigion PSB Terms of Reference.

2.5 The Well-being of Future Generations (Wales) Act - Assessment of Local Well- being Update Diana Davies (DD) referred to the cover report on this item and gave a brief update to the Board on the developments of the Assessment of Local Well-being. It was reported that since the last meeting, Ceredigion County Council (CCC) has led on a successful grant application to the Assessment of Local Well-being Fund on behalf of the South West Wales region. The funding is being used to employ an individual on a ten month temporary basis to work in an analytical and co-ordinating role on the Assessments of Local Well-being for all three Counties. Mrs Polly Sills-Jones commenced her role as the Regional Well-being Assessment Co- ordinator on the 1st of June 2016 and has already been working with officers from all three counties on the analytical and engagement work. DD thanked all that had been involved with the grant application process. 3

The Well-being Assessment Lead Officer Group of nominated individuals from all PSB organisations across the region has been preparing the initial Situation Analysis for the assessment. This information will be used as the basis for the engagement campaign that will inform the assessments and will be held between July and September 2016. The newly appointed Regional Well-being Assessment Co-ordinator has been working with identified leads from across the three areas to develop an outline of the key messages that have come out of the initial Situation Analysis so as to provide the context and narrative for the engagement work. DD noted that a copy of the initial Situation Analysis and the Engagement Briefing Note had been sent to all PSB members prior to the meeting via email.

DD noted that a meeting was held between engagement officers from PSB organisations th across the region on the 10 of June in order to discuss engagement around the assessment. A draft regional engagement framework was discussed and a Wellbeing survey has been developed across the region with the context and narrative differing for the three areas. DD referred to the copy of the draft Well-being survey that had been sent to all PSB members prior to the meeting via email.

An additional group made up of representatives from PSB organisations in Ceredigion met on the 22nd & 28th of June to develop a specific engagement plan for the county. The work is moving on smoothly and DD extended a thank you to all that have been involved in the process so far.

DD asked all partners around the table to ensure that their organisations are fully involved with the engagement process to create a full and robust engagement plan and to inform the engagement group of any opportunities available to engage with the public that are coming up over the next few months.

DD noted that a draft version of the Assessment of Local Well-being will be presented to the Board for comments in January 2017 before being taken out to consultation and put through organisational governance arrangements. A final draft will be presented to the Board for approval in April 2017 prior to the publication of the Assessment in May 2017.

The Board noted the update on the Assessment of Local Well-being.

2.6 SIP Annual Report & Executive Summary 2015/16 Steffan Gruffudd (SG) presented the SIP Annual Report & Executive Summary that were circulated with the meeting papers and apologised that there had not been sufficient time to translate the documents into Welsh. SG noted that the reporting timeline will be revised for next year to ensure that there is time for the documents to be translated. The Welsh versions will be circulated along with the final versions of the reports.

SG thanked everyone that contributed to the report, especially to the Executive Group Coordinators who pulled the information together into the report cards.

SG outlined the structure and contents of the report and the Executive Summary and noted that the format remained consistent with last year. He noted that this was the third and final Annual Report and Executive Summary for the Ceredigion Local Service Board as next year the report will be by published by the Public Services Board. SG also stated that as has been part of the process for the last 2 years each Executive Group would now review their

workstreams for the coming year.

Ifan Evans (IE) noted that in his opinion, that under ‘What have we done’ in the Executive Summary, there is too much emphasis on what have we been doing, rather than what has been achieved. He noted that this can be easily rectified by changing the reporting style and wording in that particular category. ACTION: Steffan Gruffudd to review the reporting style under the ‘What have we done’ section in the Executive Summary to the LSB’s achievements.

Ian Scale welcomed the report and stated that it is a detailed representation of the work that has been carried out by organisations over the past financial year. Bernadine Rees (BR) also welcomed the report and noted her surprise that even though a lot of work has been done recently with carers in Ceredigion, that there is little change to the Performance Indicator.

IE noted that 3 out of 4 of the Population Indicators showing regression are within the Economy and Place theme and asked that the Sustainable Futures Executive Group give a detailed report to the Board on the work they have undertaken on the economy. ACTION: Sustainable Futures Executive Group to give a detailed report to the Board on the work they have done on the economy.

A discussion was had at this point regarding the result of the EU referendum and the implications that the vote to Leave the EU might have on different organisations and the local economy. Rhodri Llwyd Morgan (RLM) reported that Aberystwyth University receives millions of pounds in EU funding and that if those grants are cut, a significant impact will be felt by University students and staff. He noted that they are currently trying to reassure both staff and students alike. RLM stated that the implications of the leave vote need to be assessed and that this could be something for the Board to consider. Hazel Lloyd-Lubran agreed that the risks to the economy should be considered by the Board and its Executive Groups and that there is a new anxiety within the Third Sector around whether domestic funding will be available to fill the European funding gap.

The Chair noted that there is a lot of uncertainty and a lot of work to be done following the May Welsh Assembly elections and now the EU referendum vote.

Bernadine Rees (BR) noted that the clearest risk to the Health Board will be to recruitment as many NHS staff are recruited from within the EU and although it was too soon to undertake a risk assessment it would probably be an exercise that takes place once things are a little clearer. It was suggested that all organisations carry out risk assessments and then bring them together later in the year to compile a sensible analysis.

IE noted that the focus shouldn’t be solely on the risks but on opportunities for tourism and exporting companies. Cllr Hag Harries stated that it is time to accept a new reality and plan ahead as best we can.

Bronwen Morgan noted that it’s important that a positive message is given to the residents of Ceredigion during the Well-being Assessment engagement activities. Diana Davies stated the importance of carrying out an Assessment of Local Well-being rather than a Needs Assessment as it will make for a more constructive Well-being Plan.

2.7 Community Safety Executive Group report / presentation

Upon receiving apologies from Lewis Barron, Community Safety and Civil Contingencies Policy Officer, as Chair of the Community Safety Executive Group, Bronwen Morgan (BM) agreed to give the presentation to the Board on his behalf.

BM noted that the covering report for the Executive Group report was self-explanatory, and that it was important to note that the success of the group is down to the excellent collaboration of partners around the table and highlighted the following main points: • The partnership has performed better than its peers within a group of areas of similar size and characteristics in all Home Office monitored crime categories. • An increase has been seen in the number of cases of Violence With Injury, whereas there has been a reduction in the number of Most Serious Violent Crimes and Serious Acquisitive Crimes. • There has been an increase in the number of CSEW Comparator Crime compared to the previous 12 months but the Community Safety Partnership is currently performing better than its peers. • In Local Level Crime Reduction Targets, Anti-Social Behaviour and The Fear of Crime, Reducing Re-Offending and Preventing Terrorism & Violent Extremism have all been achieved. • The Night Time Economy and Road Safety targets have been partially achieved, and the Substance Misuse & Violent Crime target has not been achieved. • In the public consultation exercise carried out by the Partnership the majority of respondents felt that, ‘Anti-Social Behaviour’, ‘Need for Police Presence/Town and Rural’, and ‘Substance Misuse (Drugs)’ are still issues of concern (64%, 61% and 53% respectively). • When asked which issues respondents would like to tackle as a priority the majority of respondents agreed that alcohol abuse and drug misuse are a major problem in relation to crime in Ceredigion, with response rates of 65% and 70% respectively.

Nicola Carter (NC) welcomed the report. She noted that the following the vote to leave the EU that policing services will not change. With regards to some of the figures in the report, NC noted that some of the increases in crimes seen is partially a result of the change in ethical crime recording. An increase in sexual crime is due to an increase in sexting and a number of high profile historical cases that have recently been in the media. The increase of 37% in the reporting of Domestic Abuse to the Police from 386 to 528 and the number of repeat victims during the period October 2014 to September 2015 increasing from 10% to 13% compared to the same period in 2013/14 is thought to a result of campaigns and awareness raising such as ‘Show domestic violence the red card’. These are major factors to consider in some of the increases in crime levels being reported.

NC noted that even with a reduction in the number of Anti-Social Behaviour incidents and Road Accidents that the police in Ceredigion have not become complacent and are continuing to work hard to tackle these issues. It was noted that the A44 trunk road running through Ceredigion has been classed as one of the most dangerous roads in Wales and that it was an element that needs to be improved. It was noted that the responsibility of the A487 and A44 trunk roads running through the County are not the responsibility of the Local Authority but that they are the responsibility of the Welsh Government. It was agreed that it’s important to include a member of Welsh Government on the Road Safety Sub Group for discussions regarding Road Safety in Ceredigion, to hopefully reduce the number of RTC’s in Ceredigion. NC noted that so far in 2016, there have been no fatalities in Ceredigion but again the Police force are not complacent.

Visibility of officers in the region has increased giving the public a chance to engage with officers and improving relationships. There are also 25 PCSO’s in the region and Dyfed Powys are still currently recruiting police officers to retain officer numbers. NC noted that there have been low level incidents of a racial nature since the referendum result but that tensions were expected to decrease as time goes on.

Ifan Evans welcomed the high standard and thoroughness of the report and asked that if the Board was happy with how the Community Safety Executive Group was dealing with this area of work would it be more prudent for the Board to focus its attention on other areas of work that are not performing as well. BM noted that due to the statutory nature of the Community Safety Partnership, it needs to be included in the work of the PSB.

Ella Rabaiotti noted that re-offending might become a growing problem in the future as the state of the economy has an effect on the levels of re-offending.

Ian Scale welcomed the report and noted that a lot of prevention and early intervention projects are run in schools with regards to alcohol and substance misuse as part of the curriculum and that there is a comprehensive network across the County. The Police carry out engagement exercises with schools, teachers and the Local Authority.

2.8 PSB Groups Decision & Action Records The Decision and Action Records were discussed briefly.

Health Social Care and Well-being Executive Group The Chair noted that further information on ARCH would be beneficial to the Board. ACTION: Bernardine Rees to invite a representative from ARCH to give a presentation on their work at a future PSB meeting.

Naomi McDonagh took the opportunity to re-affirm that a lot of work has been done on prevention in schools with regards to drug and alcohol misuse further to the work of the Community Safety Partnership. Work is also being done in schools on legal highs following the recent ban on the substances.

Bilingual Futures Executive Group The Chair gave a brief update on the Bilingual Futures Executive Group. It was noted that Ras yr Iaith was taking place in Ceredigion on Thursday 7th July and that any support would be much appreciated. Support has grown for the race this year and other counties are now taking part. The race will start in Bangor on Wednesday the 6th of July. The Ceredigion stretch of the race will be run on Thursday the 7th of July, starting in Aberystwyth and finishing in Cardigan. The money raised throughout the race will be shared and given as grants to promote Welsh Language Activities. The Chair noted that the Tosta Pop-up Festival was held at Theatr Felinfach over the weekend, an event celebrating cultural elements from 7 different Countries. The event was well received and was very successful.

Community Safety Executive Group The Community Safety Executive Group decision and action record was noted by the Board.

Ceredigion Public Services Board Advisory Group

Alun Williams noted that there was nothing to raise from the PSB Advisory Group Decision and Action Record. The record was noted by the Board.

2.9 Updates: - Syrian Refugees Task and Finish Group - Cylch Caron - Growing Mid Wales - Syrian Refugees Task and Finish Group Cathryn Morgan gave an update on the Syrian Refugee Task and Finish Group. She made reference to the report that was circulated with the meeting papers and highlighted that officers from the Home Office have met with the refugees in Aberystwyth for them to highlight any issues that are out of the Local Authority’s control. The challenge currently facing the group is to secure suitable housing for refugees arriving this year. A message has been shared with staff from different organisations asking whether anyone has suitable accommodation available in the Lampeter and Aberystwyth areas. The Chair noted that at the last meeting of the Task and Finish Group that John Grattan noted that Aberystwyth University might have some suitable accommodation available and asked that Rhodri Llwyd Morgan follows up on the matter and checks whether that is the case. ACTION: Rhodri Llwyd Morgan to check on progress of possible housing for refugees in Aberystwyth University owned houses. Menna Davies noted that it had been raised in task and finish group meetings that there may be a logistical issue to refugees living in Lampeter as there is no Job Centre in the town.

- Cylch Caron An update was given on the Cylch Caron Project. It was noted that the deadline for receiving delivery partner tenders has passed and that the process of assessing the applications has also taken place. A decision has been made and the Project Board are nearly at the stage where they can award the contract to the successful delivery partner later in the month.

- Growing Mid Wales The Chair noted that there wasn’t an update to be had on Growing Mid Wales for this meeting but that an update will be provided at the next meeting.

2.10 Any other business: There was no other business to discuss at the meeting.

2.11 Date of the next meeting: 19th September 2016 – 10am Council Chamber, Penmorfa, Aberaeron 21st November 2016 – 10am Council Chamber, Penmorfa, Aberaeron

Bwrdd Gwasanaethau Cyhoeddus Ceredigion Public Services Board

Meeting 3 19th of September, 2016 Council Chamber, Penmorfa, Aberaeron 10am – 13:00pm

MINUTES

Present:

Cllr Ellen ap Gwynn Ceredigion County Council Bronwen Morgan Ceredigion County Council Chief Executive Ben Wilson Natural Resources Wales Rob Quin Mid & West Wales Fire and Rescue Service Bernardine Rees Hywel Dda University Health Board Sarah Jennings Hywel Dda University Health Board Ifan Evans Welsh Government Hazel Lloyd-Lubran Ceredigion Association of Voluntary Organisations Supt. Ian John Dyfed Powys Police Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Cllr Catherine Hughes Chair, Health, Social Care & Wellbeing Executive Group Teresa Owen Hywel Dda Public Health Team, Public Health Wales Ben Davies One Voice Wales Rhodri Llwyd Morgan Aberystwyth University Menna Davies Department for Work and Pensions Brian Issac Department for Work and Pensions Jane Davidson University of Wales Trinity Saint David Dafydd Llywelyn Dyfed Powys Police and Crime Commissioner Jacqui Weatherburn Coleg Ceredigion

Also in Attendance: Naomi McDonagh Health, Social Care & Wellbeing Executive Group Alan Garrod Community Safety Executive Group Carys Morgan Bilingual Futures Executive Group Caroline Jones Sustainable Futures Executive Group Meinir Paske Children & Young Peoples Executive Group Polly Sills-Jones Regional Well-being Assessment Coordinator

Mike Shaw Ceredigion County Council Teleri Davies CAVO Chesca Ross CAVO Gaynor Toft Ceredigion County Council Huw Williams Ceredigion County Council Peter Skitt Hywel Dda University Health Board Rosie Frewin Hywel Dda University Health Board Jack Evershed Mid Wales Healthcare Collaborative Anna Patterson University of Wales Trinity Saint David Simon Downes University of Wales Trinity Saint David Gethin Jones Ceredigion County Council

3.1 Apologies, Introductions & Disclosures of interest Apologies: Martin Cox, Natural Resources Wales; Cllr. Roland Rees-Evans, Mid & West Wales Fire & Rescue Service; Deanne Martin, Wales Community Rehabilitation Company; Sue Darnbrook, Strategic Director, Care, Protection and Lifestyle, Ceredigion County Council; Elen James, Head of Youth Engagement and Continuous Education Ceredigion County Council; Jocelyn Llewhellin, Department for Work and Pensions; Christine Harley, National Probation Service; Jamie Thorburn, Research and Information Manager, Ceredigion County Council; Cllr. Hag Harries, Ceredigion County Council.

The Chair welcomed all to the third meeting of the Ceredigion Public Services Board.

The Chair formally welcomed Dafydd Llywelyn (DLl), Police and Crime Commissioner for Dyfed Powys to his first meeting of the Board. The Chair also welcomed Teresa Owen (TO) to the meeting who is attending instead of Ian Scale, who has recently changed post. TO noted that her colleague Boika Rechel will be attending the Ceredigion PSB meetings in her absence. The Chair also extended a warm welcome to Polly Sills-Jones (PSJ) who has been appointed as Regional Well-being Assessment Coordinator for Ceredigion, Pembrokeshire and Carmarthenshire.

There were no disclosures of interest.

3.2 Minutes of previous Ceredigion PSB meeting – 04.07.16 The minutes of the previous meeting were agreed as correct.

3.3 Matters arising from previous meeting 2.4 PSB Terms of Reference Diana Davies (DD) noted that since the last PSB meeting, the agreed changes have been made to the Terms of Reference document and that the latest version has been published on the PSB website. Alun Williams (AW) stated that Scrutiny Committee will be looking at the work of the Board, including formally looking at the Boards Terms of Reference on the 7th November and that any feedback received will be reported back to the Board at a later meeting.

2.6 SIP Annual Report & Executive Summary 2015/16 DD noted that the changes agreed at the last meeting have been made and that the Annual Report and Executive Summary have now been translated. The next step is to circulate the final versions of both documents and for all members to take the report through their internal governance systems. DD also reported that in line with the timetable for reporting, Sustainable

Futures would give a detailed report on the Economy at the next PSB meeting in November.

2.8 ARCH presentation Bernardine Rees (BR) noted that due to the Agenda for this meeting being quite full, it had been agreed that a representative from Arch will be invited to the next meeting to give a presentation on their work.

2.9 Updates: Syrian Refugees Task and Finish Group AW noted that houses have been allocated for the re-settlement of further Syrian refugees and that a full report will be given later in the meeting.

3.4 Correspondence: 3.4.1 Future Generations Commissioner: 3.4.1i Launch of Climate Change Risk Assessment for Wales The Chair referred to the letter received from the Future Generations Commissioner regarding the Launch of Climate Change Risk Assessment for Wales. The Commissioner refers to the UK Climate Change Risk Assessment (CCRA) Evidence Report for the UK published by the UK Committee on Climate Change that reinforces that Climate Change is already happening. The Commissioner notes that the report sets out the key climate risks to the UK and Wales. DD noted that the Commissioner expects that the report is considered when writing the Local Well-being Plan and that evidence of urgent steps to mitigate the outcomes of Climate Change are included in the Plan.

3.4.1ii Embedding children’s rights for future generations The Chair made reference to a letter received from Paul Lewis, Policy Advisor for the Children’s Commissioner for Wales who is coordinating a new programme of work on behalf of the Children’s Commissioner for Wales and the Future Generations Commissioner for Wales. The programme is entitled ’Embedding Children’s Rights for Future Generations’ and aims to: • Develop a resource to assist public bodies to embed a children’s rights approach and provide an explanation of how it fits with the Act, and together legislative requirements such as the Equalities Act 2010; • Work to PSBs to ensure that consideration of children’s rights is central to their agendas as they develop their first wellbeing plans; • Highlight the benefits of a rights-based approach; focusing on effective use of resources, outcomes and cost-benefits.

It was noted that work on this is already underway through the Children and Young People’s Executive Group and that a meeting between Paul Lewis and officers has been arranged for the 14th of October.

3.4.2 Arts Council for Wales letter DD referred to the letter received from Sian Tomos, Director of Enterprise and Regeneration at the Arts Council for Wales, asking to become a member of the Ceredigion PSB. It was agreed that the Arts Council for Wales can become a member of the Ceredigion PSB and that an invite is extended to Sian Tomos to attend the next meeting as their representative. ACTION: PSB team to extend an invite to Sian Tomos of the Arts Council for Wales to the next PSB meeting.

3.4.3 Equality and Human Rights Commissioner for Wales letter

The Chair referred to the letter received from June Milligan the Equality and Human Rights Commissioner for Wales regarding the increase in race hate incidents and the range of material that the Equality and Human Rights Commission has prepared and distributed to employers to support them in supporting their staff in challenging intolerance in the workplace. The content of the letter was noted by the Board.

3.4.4 Letter from Older People’s Commissioner DD made reference to the letter received from Sarah Rochira the Older People’s Commissioner for Wales. DD told the Board that the Commissioner will be issuing guidance to the PSB in late September to assist with the development of the Local Well-being Plan with regards to older people. The commissioner will be holding three events in 2017 which will be opportunities to both share innovative practice and discuss the commissioner’s expectations in respect of the Local Well-being Plan and older people. The Chair noted that when writing the plan we need to be aware of the needs of older people and to ensure that the Principles are carried out locally.

3.5 The Well-being of Future Generations (Wales) Act 3.5.1 Assessment Of Local Well-Being and Local Well-Being Plan Timeline DD presented the draft timeline for the Assessment of Local Well-being and Local Well-being Plan to the Board and noted that due to next year’s local elections and the implications of the pre-election period, the process had to be moved forward and as such meeting dates for the PSB had also been re-arranged.

Jane Davidson(JD) noted that the timeline is set by requirements and that she recently attended a PSB event in Carmarthenshire at which the Future Generations Commissioner (FGC) was the guest speaker. In the FGC’s speech, she noted that she was aware that this is the first year of the Act, and that the parameters of the Act are different from how organisations have worked before, therefore we need to show a well-managed risk approach. The FGC focused on overall long term cultural change and moving to working with a collective responsibility with a shared purpose. JD noted that Welsh Government are not requiring plans but requiring new ways of working and showing innovation to working differently whilst working together. JD stated that the Commissioner does not expect that the Well-being Plan will be right the first time round but that in time it will develop and come together. Bernardine Rees(BR) added that Welsh Government needs organisations to think differently and to focus on culture and how we can try and change culture. Teresa Owen noted that strategy feeds culture and that long term working will drive cultural changes so not to rely too heavily on the plan.

Sarah Jennings (SJ) noted that there are good examples from workshops conducted recently where staff that work on a neighbourhood level come together and discuss issues that they have to deal with. SJ noted that a similar workshop could be had to test and explore the priorities identified by the PSB and staff could identify potential barriers that could get in the way of delivery. The Board agreed that the workshops should take place and that they need to be factored into the timeline. ACTION: Set up a workshop with frontline PSB organisation staff to test and explore the priorities identified by the PSB and add the workshops to the timeline.

The Board endorsed the Assessment of Local Well-being and Local Well-being Plan timeline including the proposed change of dates and schedule for Board meetings.

ACTION: PSB team to send revised dates for the PSB meetings for 2017 to Board members.

3.5.2 Assessment of Local Well-being Update DD gave some background to the Assessment of Local Well-being. She noted that the Board had been kept updated of the work done so far and that currently work is being done on the engagement stage of the assessment. A Well-being survey has been created and has been circulated to all partner organisations and other organisations and staff have been attending shows and public events through the summer as well as holding focus groups. To date Ceredigion have received over 1000 responses to the Survey and a final push is being done to try and reach the target of 1500 responses by the closing date on the 30th of September. DD thanked all of the partners for taking part and for promoting the survey and assessment.

DD noted that the Regional Co-ordinator (Polly Sills-Jones (PSJ)) has been developing options for the final Assessment of Local Well-being report structure. The Regional Well-being Assessment Lead Officer Group met on the 7th of September 2016 and recommended to each of the 3 PSB’s that the assessment should be structured around life stages. The proposed structure would consist of an introduction and chapters on context, new beginnings, childhood, youth, adulthood and older people. DD noted that it is proposed that Jamie Thorburn, Research Manager, Ceredigion County Council, and his team take the lead in writing the assessment on behalf of the Board. However, input from PSB partner organisations will be very important. In order to facilitate this it is suggested that each PSB partner organisation nominates a lead to have editorial input into the writing of the Assessment of Local Well-being. Members of the Board agreed that they would nominate a lead for this work. ACTION: PSB team to e-mail members of the Board asking for nominations for a lead from their organisations to have editorial input into the writing of the Assessment of Local Well-being.

DD introduced PSJ to the Board and explained that she is the Regional Well-being Assessment Coordinator. PSJ gave an overview of why the Life Stages approach has been proposed for Ceredigion, noting that not all structures will suit all areas. There are pros and cons to using the Life Stages approach as with any other approach, but a contextual paragraph will be included at the beginning of the report which will outline the Economic, Environmental, Social and Cultural themes.

Following discussion the Board members agreed that the life-stages structure was suitable for Ceredigion and that this evidenced that the PSB is intending to think differently and take new approaches.

The Board endorsed the Assessment of Local Well-being report structure, as Appendix 1.

3.5.3 UWTSD Wellbeing for Future Generations ‘WOW (Ways of Working) Model’ Jane Davidson (JD) gave the Board a brief background to the ‘Ways of Working’ (WOW) model.

UWTSD is changing its reporting structures and MIS information to reflect the WFG Act’s ambitions, and they have identified that the work that they are doing may be useful to other members of PSBs in relation to how they engage with the Act individually and collectively.

Since January 2016, INSPIRE at UWTSD has been working with a number of external partners

through an External Partners’ Advisory Group (EPA) to assess whether the work they are undertaking could be of benefit to others and whether there are PSB members’ needs in relation to the Act that cannot (or may not) be met by individual MIS systems.

The biggest gap identified is the ability of PSB partners’ systems to ‘talk’ to each other to maximise the opportunities for collaboration under the Act. On this basis, an open source dashboard available to all PSB members would be useful, particularly if it was developed in dialogue with the Commissioner’s office/Wales Audit Office to ensure the tool will assist organisations in responding to the audit regime.

Simon Downes (SD), UWTSD guided the Board through a tour of the working model of the system.

BR noted that the system looks very promising and that she welcomes moving on to the next stage of the development of the WOW Project. HLL noted that this is a very constructive new system but that it is not clear where it will sit with 3rd Sector members. CAVO are interested in having input and could be part of the External Partners Advisory Group. SJ raised whether it would be possible to have a PSB score. SD noted that it is possible and that it could be had at PSB meetings as an update on how the PSB’s are doing in relation to the Act. DD raised that the indicators used in the system are the national indicators and do not in general reflect the local set of performance measures for Ceredigion. DD was reassured that an additional tier could be added for the Local Performance Indicators and that they can also be tailored for each organisation.

The Board noted the development of the WOW model being undertaken by UWTSD on the Wellbeing of Future Generations Act (Wales) 2016. The Board also acknowledged the potential benefit of the WOW Model project for the Ceredigion PSB. The Board endorsed the development of the WOW Model project and agreed to have a further report to consider all PSB members participating in a pilot of the WOW model for mutual benefit. ACTION: UWTSD to return to a future PSB meeting with an update on the ‘Ways of Working Model’.

3.6 Dyfed Powys Police & Crime Plan DLl Dyfed Powys Police & Crime Commissioner (PCC) reported that he had now been in post for 100 days and that he will have attended each of the PSB’s in the region by Thursday 22nd September. He explained that he wants to be a positive influence on the Police force and our communities and will place the public and communities at the heart of every decision made over the next four years. DLl wants to build strong partnerships with all relevant stakeholders and agencies and involve more people in decision-making processes.

One of DLl’s first tasks as PCC is to issue a Police and Crime Plan, setting out strategic objectives for the next four years. He explained that he is keen that the Plan is developed collaboratively with partners and stakeholders and is underpinned by a joint understanding of need and priorities.

The Office of the PCC is seeking views to ensure that the Plan makes a real difference to policing and the public of Dyfed-Powys. Partner’s contributions will be vital in helping shape local policing and crime priorities that will support the wider partnership strategies for crime and disorder.

Views on what should be included as priorities in the Police and Crime Plan should be forwarded to the office of the PCC by 30th September 2016. 3.7 Transforming Community Services - Key principles identified and lessons learnt from the Llandysul Community Resilience pilot. HLL made reference to the covering report and appendices circulated to the Board regarding Transforming Community Services in Llandysul.

Communities in Ceredigion require support to enable them to become more self-resilient and less reliant on statutory services in response to changes in how frontline services are delivered and managed following the implementation of the Wellbeing of Future Generations Act 2015 and Social Services and Wellbeing Act 2014. HLL noted that the Primary Care Development Funding from the Public Health Directorate of the Hywel Dda University Health Board enabled a pilot to take place to allow CAVO and the Actif Ceredigion Team to engage constructively with residents in Llandysul, identify community resilience and consider sustainable and effective service re-design focusing on services which have a positive effect on population health and wellbeing.

A small cross organisational group made up of representation from Hywel Dda University Health Board, Ceredigion County Council and Ceredigion Association of Voluntary Organisations was established to drive the project forward. Although it was agreed to focus the work of the pilot in Llandysul, it is anticipated that the lessons learned will be transferable to other communities and the results of this work will inform the redesign of services - placing local citizens at the heart of their design and delivery.

HLL noted that the key findings of the pilot are Positive Communication, Whole community planning, Positive Co-production, Social impact and Valuing Volunteering.

HL noted that Community resilience is to work with communities and build on what is already available. It is essential to work with Town and Community Councils and individuals alike to ensure that the decisions are made based on the whole community. Huw Williams (HW) thanked Public Health Wales for the funding for this pilot and added that keeping communities strong is important but not always straight forward. Llandysul is a unique community with community activators who strive to improve the area they live in. HW also noted that coproduction is key in moving forward as the community might be faced with losing services in their community that have been provided for them in the past.

The Chair noted that some communities are more resilient than others already when it comes to taking responsibility for their own communities and that this pilot is important to demonstrate that a different way of thinking needs to be adopted County wide.

Jack Evershed (JE) noted that this could tie in with the work of the Well-being Assessment as a community focus element. There are lots of resources available in the community but people are not necessarily aware of what is available. Now that the research has been done, the challenge now is to move on and act on the findings. BR suggested that in moving forward that MWHC is included in the work.

The Chair noted that the recommendation from the report is to establish a PSB Task and Finish Group to develop a proposal to progress some of the key findings. The Chair also noted that it is key that officers that have been in association with this pilot are included in the Task and Finish group as they have the expert knowledge required. The Board agreed to establish

a PSB Task and Finish group. ACTION: Ceredigion PSB to establish a Task and Finish Group to develop a proposal to progress some of the key findings in the report.

3.8 Bilingual Futures Executive Group report / presentation Carys Morgan gave a presentation on the work of the Bilingual Futures Executive Group and how it contributed to the work of the SIP. She noted that the best tool currently available to measure the use of the Welsh language was the census which is undertaken every 10 years. This makes it difficult to evaluate what effect the work being undertaken by the Group is having in the short term but numerous projects and pieces of work are ongoing in Ceredigion to raise the profile of the Welsh language and to try and increase the use of Welsh.

BR noted that the reduction in the % of Welsh speaking staff within Hywel Dda University Health Board is mainly due to retirement and not budget cuts as the report suggests. The Chair noted that Ceredigion County Council have the same problem with a reduction in around 300 staff over the past few years. BR noted that the Health Board and UWTSD have been in discussion regarding recruiting Welsh speakers. Bronwen Morgan (BM) noted that she was pleased to see that over 50% of the Ceredigion County Council staff are Welsh speakers but that there is a need for all organisations to scrutinise the vacancies that are being advertised and the language specifications of those posts.

Ifan Evans (IE) raised that all of the RAG statuses in the report card are green which is meant to show that targets are being reached but that the contents of the report shows decline in Welsh speaking staff. CM noted that this was due to the fact that the target set within the report card was to get to a position where this data was collected and maintained – that is why the RAG status was green. She noted that the targets and RAG statuses would be reviewed in moving forward.

CM noted that when the data for the report was being collected, the officer representing UWTSD had retired and arrangements had not yet been put in place for somebody to attend in her place. JD noted that recently, Gwilym Dyfri Jones had been nominated to represent UWTSD at the Bilingual Futures Executive Group meetings and that he is due to attend the next meeting.

The PSB noted the report and thanked Carys and the Bilingual Futures Executive Group for their work. 3.9 PSB Groups Decision & Action Records The Decision and Action records for the Community Safety and Children and Young People Executive Groups were noted by the Board.

3.10 Updates: 3.10.1 Syrian Refugees Task and Finish Group AW gave an update on the Syrian Refugees Task and Finish Group which had also been circulated with the meeting papers. The Chair added that one of the Refugee families had been featured in the media recently, thanking the people of Aberystwyth for being so welcoming. The Chair noted that 10 more refugees are expected to arrive in the County in the near future as part of the SVPR scheme. AW noted that the housing problem has been overcome and that more housing opportunities have become available as a result of partner organisations sharing the message with staff that housing was required for refugees. AW stated that there is additional pressure from the Home

Office for the County to do more and that discussions and are being had as to what more can be done in Ceredigion.

3.10.2 Cylch Caron Cllr Catherine Hughes (CH) gave a brief verbal update on the recent developments of the Cylch Caron project. CH noted that since the last PSB meeting, over the summer months, that Mid Wales Housing have been chosen as the Delivery Partner for the project and that since they were appointed a lot of work has been ongoing behind the scenes to move the project forward. Work on the Full Business Case for the project is also ongoing.

3.10.3 Growing Mid Wales Mike Shaw (MS) made reference to the report on Growing Mid Wales. MS noted that the Growing Mid Wales Strategic Framework is now complete and that the Chair and Vice Chair are meeting with the Cabinet Secretary on the 4th of October. MS noted that the developing City Deal agenda in the two regions of south Wales further emphasise the need for a mid- Wales focus, and drive the work of the Partnership.

3.10.4 Mid Wales Health and Care Collaborative Reference was made to the circulated Mid Wales Health and Care Collaborative (MWHC) report. It was noted that the collaborative have already met with the Cabinet Secretary and that the meeting was very positive regarding the work that has gone on over the last 18 months. BR noted that the two year term for the collaborative is coming to an end in March. It was noted that even though the term is coming to an end, the work of the collaborative needs to continue and BR asked that if anyone had any ideas as how to ensure that the work does carry on to communicate those ideas to the collaborative board.

3.10.5 Regional Health & Social Care Collaborative - No report received The Chair noted that no report was received for the Regional Health & Social Care Collaborative again and that the issue should be raised at the next meeting of the Collaborative. It was agreed that Sue Darnbrook, Chair of the Collaborative would be notified that no report was received and to ensure that one is sent to the PSB for the next meeting and ask for an update via email in the meantime. ACTION: PSB team to raise the issue with SD so that she can ensure that a report is sent to the PSB before the next meeting.

3.11 Any other business BR raised that Welsh Government have the monitoring arrangements for the Hywel Dda University Health Board into enhanced monitoring. The Health Board are seeing this as a positive change and are looking for support from partners and the public. BR noted that there are recruitment challenges with the Rural Healthcare Model and that details of the challenges will be shared with the PSB when they are available.

Ben Wilson (BW) noted that NRW have put in a last minute bid for EU life funding for marshes in Wales. The funding available is £5.8million and BW noted that Ceredigion will benefit from the funding if the application is successful as there are marshes in the County. The Chair noted that if BW required letters of support to let the PSB know.

3.12 Date of the next meeting: 21st November 2016 – 10am Council Chamber, Penmorfa, Aberaeron

2.00pm Thursday 14th July 2016 Board Room, Graig Campus, Coleg Sir Gâr, Llanelli MINUTES

Present Name Organisation Barry Liles (Chair) Coleg Sir Gâr Cllr Emlyn Dole Carmarthenshire County Council Dafydd Llywelyn Dyfed Powys Police & Crime Commissioner Superintendent Claire Parmenter Dyfed Powys Police Huwel Manley Natural Resources Wales Sarah Jennings Hywel Dda University Health Board Teresa Owen Hywel Dda University Health Board Bernardine Rees Hywel Dda University Health Board Rob Quin Mid & West Wales Fire and Rescue Service Janice Dudley Mid & West Wales Fire and Rescue Service Anna Patterson University of Wales Trinity Saint David Marie Mitchell Carmarthenshire Association of Voluntary Services Frances Duffy Welsh Government John Cook Brecon Beacons National Park Authority Ella Rabaiotti Wales Community Rehabilitation Company

In attendance Name Organisation Sarah Rochira Older People’s Commissioner for Wales Iwan Williams Office of the Older People’s Commissioner for Wales Bjorn Rodde Swansea University Helen Morgan Carmarthenshire County Council Gwyneth Ayers Carmarthenshire County Council Joanna Jones Carmarthenshire County Council Kate Thomas Carmarthenshire County Council Jonathan Hancock Carmarthenshire County Council

1. Welcome & Apologies

Apologies Name Organisation Mark James Carmarthenshire County Council Wendy Walters Carmarthenshire County Council Steve Moore Hywel Dda University Health Board

Christine Harley National Probation Service Deputy Chief Constable Liane James Dyfed Powys Police Diane Hebb Arts Council for Wales Jo Llewhellin Department of Work and Pensions Jane Davidson University of Wales Trinity Saint David

2. Minutes and Matters arising: 12 May 2016 • The minutes were accepted as a true and accurate record. • Actions discussed and updates provided where appropriate. • Anna Patterson provided brief update on UWTSD’s new “Dashboard” approach for benchmarking which is aligned to the Well-being of Future Generations Act (Wales) 2015. It was agreed to discuss this at the next meeting.

ACTION: Anna Patterson – Provide paper and demonstrate the dashboard at the September PSB meeting

ACTION: Cllr Emlyn Dole, Wendy Walters & Mark James – To present the CCC Strategic Regeneration Plan for Carmarthenshire 2015- 30 to a future PSB (Jonathan Hancock to co-ordinate)

ACTION: Jonathan Hancock – To provide PSB members with link to CCC Community Bureau.

ACTION: Wendy Philips - Circulate CIL infrastructure definition as tabled at the meeting. All - Projects to be put forward to Rachel Bowen by 22nd July. [email protected]

3. Older People’s Commissioner for Wales • Verbal presentation provided by Sarah Rochira (briefing paper circulated prior to the meeting). • Aim to ensure that the PSB reflect needs, concerns and priorities of older people and inform members of the Ageing Well in Wales programme, supporting older people through the WBFG Act. Five Themed Areas of the Ageing Well in Wales programme:

o To make Wales a nation of age-friendly communities; o To make Wales a nation of Dementia Supportive communities; o To reduce the number of falls; o To reduce loneliness and unwanted isolation; o To increase learning and employment opportunities.

• The Commissioner has undertaken wide ranging consultation and engagement with older people to find out what matters to them. The key messages for quality of life are to Live life, love and laugh. The Commissioner continued to explain some key features for the PSB to consider in developing its Well- being Plan:

o Skills transfer to young people – listen, looking, watching and learning. o Not all about health and Social Care – But it matters when it matters. It is an opportunity to change services – include transport, green spaces, and public services. With the current financial climate reminder not to cut those essential services that older people rely on. o Change the language used – Do not talk about Older People – talk about “us” as it is what we will want in the future. o Do not develop a new set of performance indicators. o Need to be ambitious – Set targets and work together to achieve – High impact – Low cost.

• Rob Quin shared that his officers that regularly carry out home visits have received training from the HDUHB to identify potential health and safety along with well-being issues. • Marie Mitchell raised that they have more people on their volunteering register wanting to volunteer than opportunities that are currently available. • Sarah Rochira confirmed, in response to a question, that it was likely that a local “Ageing Well Plan” would still need to be developed in future but that it would need to be incorporated into the Well- being Plan. The Commissioner also confirmed that she would be scrutinising all well-being assessment and well-being plans as they are developed to ensure older people’s issues are fully embedded.

4. ARCH Programme Update including Wellness and Life Science Village Presentation provided by Bernardine Rees and Bjorn Rodde. • ARCH (A Regional Collaboration for Health) – an initiative by Abertawe Bro Morgannwg and Hywel Dda University Health Boards and Swansea University. The purpose of ARCH is to drive strategic development of healthcare systems in South West Wales by focusing on health, skills, enterprise and research. There are a number of key projects being developed including: o Physician Associate and Talent Bank; o Health and Well-being Academy; and o Llanelli Wellness and Life Science Village. • The Llanelli village is a multi-million pound project led by Carmarthenshire County Council and aims to transform the way the region delivers care and promotes well-being - partnering first-class health, research and life science, with innovative leisure opportunities to help people live healthy lives. By working collaboratively, the Council and UHB will invest in facilities and services to help prevent ill- health and reduce pressure on frontline health care. • Currently undergoing engagement process. • Sarah Rochira expressed interest in the Village and requested more information which would be provided by Helen Morgan. • Well-being Assessment was discussed and the need to ensure that relevant findings were communicated.

ACTION: Jonathan Hancock - Ensure that Bjorn Rodde is linked to the well-being assessment outcome.

• Cllr. Emlyn Dole echoed that the plan will complement the work of the regeneration activity currently being planned and undertaken in the county. • Teresa Owen expressed her delight to see health and economic growth linked, building on Carmarthenshire’s assets to include the development of a wellness school. • John Cook and Huwel Manley highlighted opportunities to harness the natural environment around the Millennium Coastal path to help deliver the wellness agenda. • There was a general discussion about the need to ensure that the projects helps alleviate deprivation in the local area and and to ensure that the gap does not widen between the most deprived and most affluent.

ACTION: Bernardine Rees - Regular updates to the PSB required on the development of the Wellness and Life Science Village.

5. Well-being Assessment Update • Gwyneth Ayers provided an update on the regional well-being assessment and survey to ascertain the current state of well-being and what it means to the residents and communities. • Survey went live 4th July on PSB website and ends on the 30th September 2016.Further engagement events will be supported during the same period to raise awareness and engage in direct conversations with community representatives and individuals.

• The draft well-being assessment will be written during October – December 2016 and presented to the PSB at its January 2017 meeting and to the Council’s Scrutiny Committee in February 2017. • The final well-being assessment will be published by April 2017. ACTION: Wendy Philips - Link to the survey on the website to be circulated to PSB partners.

• Young persons and easy read versions currently being developed. • The Council will distribute 5,000 questionnaires to a random sample of households, along with 2,500 to the Citizen’s Panel and 50+ Network. • Currently finalising a regional engagement toolkit that will be used by Pembrokeshire and Ceredigion to ensure a consistent approach. • Carmarthenshire PSB engagement event scheduled for 16/09/16 at the National Botanic Garden –This will be instead of the PSB Annual Forum. Partners were encouraged to attend. • There will also be engagement with the Youth Council at their annual forum. • Dafydd Llywelyn requested that the findings of the engagement and consultation work are shared with his office as this work will help inform the new Police & Crime Plan which is due to be published by March 2017.

ACTION: Gwyneth Ayres & Dafydd Llywelyn - Share information with the Police & Crime Commissioner on findings of the well-being survey to help inform development of the Police & Crime Plan and ensure links between engagement events for the well-being assessment and the PCC.

• Polly Sills-Jones has been appointed as the Regional co-ordinator for well-being assessment until March 2017. This post is funded through a Welsh Government grant to support the development of the well- being assessment on a regional basis.

6. PSB Arrangements • Kate Thomas provided the update on a number of key PSB matters. • The PSB Terms of Reference have been amended and will be published on the website

ACTION: Kate Thomas - Circulate link to the Terms of Reference

• Prosperous & Resilient Communities Thematic group met on the 1st July and was a productive meeting. ‘Fair and Safe Communities’ and ‘Healthy Families and Communities’ will meet for the first time in September. • Update reports and matters for PSB consideration/decision will be provided by the thematic groups to each PSB meeting in future. • Positive feedback received following the initial PSB e-newsletter. Following each meeting a new edition will be published. ACTION: Kate Thomas - Publish PSB e-newsletter after each meeting

• PSB Forward Work Programme –topics put forward to date included: o Sustainable communities approach with a focus on geographic locations and assets o Tackling energy efficiency o Proactive care development – HDUHB o MWWFRS work on sharing space o Community hub approach that is currently being developed by CRC o Dashboard development – UWTSD

ACTION: All - Members to forward additional topics for the FWP

ACTION: Kate Thomas - Draft FWP to be presented to September PSB

• Proposal put forward to invite “other partners” as identified in the Act to the November meeting to share the FWP and ensure active engagement. Agreed that “other partners” could attend the whole PSB meeting.

ACTION: Wendy Phillips & Kate Thomas – Invite other partners to November meeting

• Workstream updates provided. Agreed that a summary report will be circulated with the key findings and any recommendations for the PSB. • Barry Liles reminded members of the importance of working together collaboratively on clear objectives and that full attendance is expected.

ACTION: Kate Thomas – Prepare summary workstream update and recommendations for approval by PSB member organisations. To be further considered at the September meeting.

ACTION: All - Partners to reiterate the importance of full attendance by their representatives at workstream meetings

• Gwyneth will be commencing maternity leave in August. In the interim Kate will take up the PSB lead with Helen Morgan taking up position as the overall manager. 9. Any Other Business • The 2015-16 Annual Report for the Integrated Community Strategy is in the process of being prepared and will be presented to the September PSB for approval. ACTION: All - Contributions from partners to update the Annual Report of the Integrated Community Strategy by the end of July.

ACTION: Kate Thomas & Barry Liles - Invite Future Generations Commissioner to the November PSB meeting

• Adverse Childhood Experiences information provided. It was agreed that the Healthy Families and Communities group take this forward on behalf of the PSB and report back on key findings for Carmarthenshire and matters for consideration.

ACTION: Joanna Jones & Kate Thomas – ‘Healthy Families & Communities’ and ‘Fair and Safe Communities’ Thematic groups to report back to PSB in November.

• Frances Duffy stated that Welsh Government were considering the implications of Brexit and would supply an update. • Dafydd Llywelyn informed partners that the new Community Messaging Service will be launched at the Royal Welsh show on the 18th July – Information to follow.

ACTION: Kate Thomas to provide information on the CMS

Summary of Actions – Public Services Board Meeting:

Summary of Action Points Who Update

Actions from 14th July 2016 meeting Provide paper and demonstrate the dashboard at the September PSB meeting Anna Patterson Demonstration at September PSB meeting To present the CCC Strategic Regeneration Plan for Carmarthenshire 2015- 30 Cllr Emlyn Dole, Completed - To be scheduled for November PSB to a future PSB (Jonathan Hancock to co-ordinate) Wendy Walters & Mark James To provide PSB members with link to CCC Community Bureau. Jonathan Hancock Completed - Link sent to PSB members within Newsletter

Circulate CIL infrastructure definition as tabled at the meeting. Wendy Philips Completed - Definition provided to PSB members All - Projects to be put forward to Rachel Bowen by 22nd July. [email protected] Ensure that Bjorn Rodde is linked to the well-being assessment outcome. Jonathan Hancock Ongoing - Liaised with the Well-being assessment officer who will link in with Bjorn when assessment completed. Regular updates to the PSB required on the development of the Wellness and Bernardine Rees Life Science Village. Link to the survey on the website to be circulated to PSB partners. Wendy Philips Completed - Link circulated to PSB members Share information with the Police & Crime Commissioner on findings of the Gwyneth Ayres & To be undertaken once the survey analysed. Agenda item on well-being survey to help inform development of the Police & Crime Plan and Dafydd Llywelyn September meeting requested by Police and Crime ensure links between engagement events for the well-being assessment and Commissioner the PCC. Circulate link to the Terms of Reference Kate Thomas Awaiting translation Publish PSB e-newsletter after each meeting Kate Thomas Completed and ongoing Members to forward additional topics for the Forward Work Programme All None received although previous suggestions included in the (FWP) draft FWP. Draft FWP to be presented to September PSB Kate Thomas To be consider at September PSB meeting Invite other partners to November meeting Wendy Phillips & To be completed Kate Thomas Prepare summary workstream update and recommendations for approval by Kate Thomas To be considered at September PSB meeting PSB member organisations. To be further considered at the September

Summary of Action Points Who Update meeting Partners to reiterate the importance of full attendance by their All representatives at workstream meetings Contributions from partners to update the Annual Report of the Integrated All Draft annual report incorporates contributions received Community Strategy by the end of July. ‘Healthy Families & Communities’ and ‘Fair and Safe Communities’ Thematic Joanna Jones & To be provided at November meeting groups to report back to PSB in November. Kate Thomas To provide information on the Community Messaging Service (CMS) Kate Thomas Details provided in the August PSB Newsletter

2.00pm Thursday 12th September 2016

Mid and West Wales Fire and Rescue Service HQ, Lime Grove Avenue, Carmarthen

MINUTES

Present Name Organisation Barry Liles (Chair) Coleg Sir Gâr Cllr Emlyn Dole Carmarthenshire County Council Steve Moore Hywel Dda University Health Board Superintendent Claire Parmenter Dyfed Powys Police Huwel Manley Natural Resources Wales Wendy Walters Carmarthenshire County Council Rob Quin Mid & West Wales Fire and Rescue Service Janice Dudley Mid & West Wales Fire and Rescue Service Marie Mitchell Carmarthenshire Association of Voluntary Services Frances Duffy Welsh Government Jane Davidson University of Wales Trinity Saint David Dr Michael Thomas Public Health Wales

In attendance Name Organisation Helen Morgan Carmarthenshire County Council Mandy Rogers Carmarthenshire County Council Kate Thomas Carmarthenshire County Council Jonathan Hancock Carmarthenshire County Council DS Kevin Williams Dyfed Powys Police Dorian Griffiths Dyfed Powys Police Simon Downes University of Wales Trinity Saint David Anna Patterson University of Wales Trinity Saint David

1. Welcome & Apologies

Apologies Name Organisation Mark James Carmarthenshire County Council Dafydd Llywelyn Dyfed Powys Police & Crime Commissioner John Cook Brecon Beacons National Park Authority Christine Harley National Probation Service

Deputy Chief Constable Liane James Dyfed Powys Police Diane Hebb / Sian Tomos Arts Council for Wales Jo Llewhellin Department of Work and Pensions Teresa Owen Public Health Wales Bernadine Rees Hywel Dda University Health Board Deanne Martin Wales Community Rehabilitation Company Joanna Jones Carmarthenshire County Council & Hywel Dda University Health Board

2. Minutes and Matters arising: July 2016

• Barry Liles thanked the members for changing the PSB meeting from 8th – 12th September. • Noted that Paul Morris, Asset Director of Collaboration, DPP may also attend the PSB meetings. • The minutes were accepted as a true and accurate record. • Actions discussed and updates provided where appropriate.

ACTION: Steve Moore stated that either he or Mark James would provide updates to the PSB on the development of the Wellness and Life Science Village.

ACTION: PSB Support Team to arrange for the TOR to be put on the PSB website

3. Counter-Terrorism – DS Kevin Williams

DS Kevin Williams provided a verbal presentation on activity to tackle terrorism taking place in Carmarthenshire and Dyfed Powys, the Government Counter Terrorism Strategy (CONTEST), ‘Prevent’ work undertaken, the new statutory Prevent duty and the Channel Panel. The Prevent duty places a duty on specified authorities to have due regard to the need to prevent people from being drawn into terrorism.’ These are: • Local authorities • Police • Prisons • Young offender institutions • Providers of probation services • Schools • Colleges • Universities • NHS bodies

In response to a question regarding the future of Prevent, the members were informed of the current pilot in Swansea, where the Local Authority in Swansea is taking more of a lead role

Following comments were made:

• Wendy Walters – welcomed opportunities to work closely with partners but raised the need for ongoing discussion with the Local Authority as to where responsibility lies as capacity will

be an issue. DS Williams confirmed that the responsibility will not be passed straight over to the Local Authority. • Acknowledged the support received through the Coleg and the learning that has been gained.

4. UWTSD WOW Model

Presentation provided by Jane Davidson, Anna Patterson, Simon Downes.

The overall purpose of the project is to develop a support model incorporating an open source tool that will enable the PSB’s members across Wales to work collaboratively to deliver upon the principle, the 7 goals and the 5 ways of working within the WFGA. It will provide an evidence base response collaboratively to scrutiny at the PSB level.

The proposed WOW model will incorporate a collaborative toolkit that will provide a mechanism for extracting and analysing data across the PSB region.

Following comments were made:

• Agreed that a tool kit is needed to encourage collaboration in meeting the requirements of the WFGA as a PSB. • Suggested that there is a need to consider closely how a tool kit is developed considering the National Well-being indicators. Also considering the role of the Thematic Groups in meeting these goals. • Acknowledged that there are some unique and shared indicators that would need careful consideration. • WFGA will help ensure all organisations large or small recognise the value of collaboration working and help develop the model to fit their organisational objectives. • No costs as open source (free), however the university are looking to only recoup any costs incurred. This would be through developing ‘add-ons’ and accredited training. • Noted that the toolkit would act as an interface and was necessary to help improve the way PSB members work together.

ACTION: Agree to endorse the development of the WOW project and receive a further report in due course.

5. Population Indicators and Draft Integrated Community Strategy Annual Report

Mandy Rogers outlined the population indicators and the ranking table, explaining how Carmarthenshire’s most recent performance ranked in relation to other Welsh Counties. Areas of improvement and decline were discussed and the supporting evidence behind them. Referral was made to the population indicators 15/16 annual report along with the new National Well-being indicators. Following comments were made:

• Excellent results obtained on landfill, although there is still need to investigate further what is happening to these items prior to landfill. 3

• There was a general discussion around some of the indicators and the positive and negative position against the ranking. Identified areas that need to be improved whilst also considering the new National Well-being indicators. • Raising awareness could be utilised via means such as the PSB newsletter and social media to help promote the message.

ACTION: Agreed that the Thematic Groups would discuss performance against the indicators and challenge partners to consider how improvements could be made.

Kate Thomas provided an overview of the draft ICS Annual Report which incorporates some contribution from partners. Report was approved. ACTION: PSB support team - ICS Annual Report to be published on the website.

6. PSB Collaborative Workstreams update

A report was provided to the members summarising the key points provided at the July PSB meeting. There have only been nominations for Cyber crime received from Coleg, CCC, UHB and DWP to date – for 30th September. Nominations requested from all partners, to be forwarded to Jon Hancock. ACTION: All – Partner organisations to forward nominations for Cyber crime training to Jon Hancock [email protected]

ACTION: All - Partners asked to take back to their organisation the recommendations from Estates workstream for approval. It was agreed that if organisations haven’t notified the PSB team by 30/09/16, then the agreement of organisations will be noted.

7. Scrutiny arrangements for the PSB

Kate Thomas provided a proposal that the Council’s Policy and Resources Scrutiny Committee is the overview and scrutiny committee for the PSB with regular reports to be made to the committee.

Following comments were made:

• The Well-being of Future Generations Act stipulates that the Council has a designated overview and scrutiny committee for the PSB.

ACTION: Agreed with the proposal that the Policy and Resources Scrutiny Committee be the overview and scrutiny committee for the PSB. Kate Thomas - to progress discussion within the Council and the Well-being Assessment to be received by the committee in February.

8. Draft Forward Work Plan for PSB

Kate presented the Forward Work Plan covering November, January and March meeting. It was suggested that partner organisations confirm if there are any other priorities that they wish to add. ACTION: It was agreed to add an additional item to the November Meeting – Health Board presentation on Pro Active Care and Community Resilience

ACTION: All – Organisations to email Jon Hancock with any other priorities that they would like added. [email protected]

ACTION: Agreed that once certain partner organisations had published their individual well- being objectives by April 2017, further discussion would take place at the May PSB meeting regarding organisations’ priorities.

9. Well-being assessment update

Paper provided at the meeting detailing an over view of the assessment report structure that has been developed by the Regional Officer Group. It was recommended that the Assessment report is based on a life stages structure and this was agreed.

10. Police and Crime Commissioner’s Police and Crime Plan

Dorian Griffiths provided a brief insight into the Police and Crime Plan that will be published by 31st March 2017. The Police and Crime Commissioner requested that the PSB members provide their views and priorities for the Police and Crime Plan and on the Police CONTROL strategy Current priorities

1. Preventing and dealing with incidents and crime 2. Protecting vulnerable people 3. Bringing people to justice 4. Enhancing access to policing services 5. Ensuring high standards of professionalism 6. Spending wisely

Control Strategy Priorities (Lower level Operational Policing priorities) Current priorities

1. Protecting Vulnerable People a. Child Sexual Exploitation b. Child Abuse c. Adult abuse 2. Cyber crime 3. Violent Crime a. Sexual Offences 5

b. Domestic Abuse 4. Serious & Organised Crime a. Drug related b. Organised Acquisitive Crime ACTION: ALL – Provide views and priorities for the Police and Crime Plan to Kate Thomas by the 26th September. [email protected]

11. Swansea Bay City Deal

Wendy Walters provided an update on the Swansea Bay City Deal – the proposal is based upon the development of three integrated strands: the internet of energy, internet of Health and Well- being and the internet of economic acceleration. It aims to innovate, test, trial and commercialise internet based solutions that will transform the future of these sectors in much the same way as the internet has transformed communications and telephony.

The City Region Board is looking forward to developing the proposals further with the UK Government and other partners. It aims to assemble a funding package in excess of £500m over 20 years from public sources, with significant private sector match funding, to deliver a vision that supports both the objectives of the UK and Welsh Governments on economic growth, social inclusion and sustainability whilst respecting the competencies of each and adding value to both.

We await an announcement in the Chancellor’s Autumn Budget Statement on whether the City Deal is successful.

ACTION: Swansea Bay City Deal to be a standing agenda item

12. Welsh Government update on Brexit

Talks continue regarding the withdrawal from Europe. It is expected that Wales will lose out by £600 million and new groups have been set up in WG to work with advisers to address the impact Brexit will have on Wales. Key focus areas are:

• Focus on the money at risk and utilise funds secured until 2018 • Establish funds available until 2020 • Need to consider employment issues, student concerns, access to research. ACTION: Brexit to be a standing agenda item

13. Any Other Business

• Reminder to all regarding the PSB Engagement Event that will be held from 2-4:30pm at the Botanical Garden of Wales. Members were requested to register on line.

• Letter received from the Children’s Commissioner for Wales and the Future Generations Commissioner for Wales: Embedding Children’s Rights for Future Generations aims to : 6

o Develop a resource to assist public bodies to embed a children’s rights approach and provide an explanation of how it fits with the Act and other legislation requirements such as the Equalities Act 2010; o Work with PSBs to ensure that the consideration of children’s rights is central to their agendas as they develop their first well-being plan. ACTION: PSB support team to circulate the letter from the Children’s Commissioner for Wales and the Future Generations Commissioner for Wales:

• Meeting on the 17th November to commence at 1:00pm

MINUTES OF PEMBROKESHIRE PUBLIC SERVICES BOARD TUESDAY 26th JULY 2016 at 2.00pm ROOM PA30 PEMBROKESHIRE ARCHIVES

Present:

Bernadine Rees Chair, Hywel Dda University Health Board (Vice-Chair) Ian Westley Chief Executive, Pembrokeshire County Council (left 3.55pm) Steve Moore Chief Executive, Hywel Dda University Health Board Dafydd Llewellyn Police & Crime Commissioner, Dyfed Powys Alec Don Chief Executive, Port of Milford Haven Sue Leonard Chief Officer, Pembrokeshire Association of Voluntary Services Tegryn Jones Chief Executive, Pembrokeshire Coast National Park Authority Rob Quin Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue Service John Hogg Head of Operations South East, NRW Ian Scale Consultant in Public Health, Public Health Wales Dr Steven Jones Director of Development, Pembrokeshire County Council (SPJ) Pam Kelly Temp. Assistant Chief Constable, Dyfed Powys Police Supt. Ian John Dyfed Powys Police Kate Chamberlain Chief Executive of Healthcare Inspectorate Wales, Welsh Government Jocelyn Llewhellin Senior External Relations Manager, Job Centre Plus Cllr H George Cabinet Member for Environmental and Regulatory Services and Welsh Language (left 3.40pm)

In attendance Polly Sills-Jones Regional Wellbeing Assessment Co-ordinator (left 3.20pm) Claire George Partnership and Scrutiny Co-ordinator, PCC (left 3.20pm) Martina Dunne Head of National Park Direction, PCNPA (left 3.35pm) CI Dyfed Bolton Digital Communications and Cyber Crime Unit, Dyfed Powys Police DS Rob Gravelle Digital Communications and Cyber Crime Unit, Dyfed Powys Police

Support/Secretariat Nick Evans Partnership & Scrutiny Support Manager (Temp.), Pembrokeshire County Council Lynne Richards Partnership and Scrutiny Support Co-ordinator (Temp.), Pembrokeshire County Council

Apologies

Cllr Jamie Adams Leader, Pembrokeshire County Council (Chair) Andrea Winterton SW Operations Manager Pembrokeshire, Marine and Monitoring, Natural Resources Wales Helen Murray Chief Executive, PLANED Christine Harley National Probation Service Teresa Owen Director of Public Health, Hywel Dda University Health Board Sharron Lusher Principal, Pembrokeshire College

The meeting commenced at 2.05pm.

1. Welcome and Apologies

Introductions were made and apologies received from those listed above.

2. Minutes of last meeting

The minutes of the meeting held on Tuesday 24th May 2016 were agreed as an accurate record.

3. Action Log

Pt.1 – Christine Harley from the National Probation Service has now formally accepted her invitation to sit on the PSB

Pt.2 – Sharron Lusher, Principal of Pembrokeshire College has also been invited to attend and has accepted a place, on the PSB

Pts 3, 4, 12 & 13 – With regard to a logo/brand for the PSB, NE noted that it had been necessary to provide a Pembrokeshire logo in line with production of the Well-being Assessment survey and the logo used in the Agenda pack for today’s meeting had been put forward. If there were no objections from partners this logo would be used for Pembrokeshire PSB in the future. Partners agreed that the logo be used for future Pembrokeshire PSB work (pt.13).

NE reminded partners that pts 3 and 4 were contingent on a Pembrokeshire PSB website being available and that the suggestion at the last meeting had been to approach students from Pembrokeshire College to take development of a website forward. However, this would not solve the requirements around maintenance and ongoing development of a website and therefore NE proposed that the suggestion at the last meeting to develop an in-house site which could be maintained by PCC be taken forward. Partners agreed with the proposal that a new internally hosted PSB website be developed. LR/NE would therefore commence work on a Pembrokeshire LR/NE PSB website.

Pts 5,6 & 7 – NE reported that he had received a document from Alison Gittins, Head of Corporate and Partnership Governance, HDUHB, which contained an overview of the differences and commonalities between the terms of reference for Pembrokeshire, Carmarthenshire and Ceredigion PSBs. He said that it was reassuring to note that Pembrokeshire’s position regarding partner equality in decision making had been echoed by Sophie Howe, Future Generations Commissioner, at a recent meeting, when she had said that it was in the spirit of the Act that there was no separation in terms of decision making between statutory members and invited participants.

The specific section in the terms of reference relating to decision making discussed at the last meeting was as follows;

“Board decisions (for example the agreement of the assessment of local well-being and the local well-being plan) are only valid when made jointly and unanimously by the Board and with all statutory members present.”

After a brief discussion, it was agreed to remove the word ‘unanimously’ from the sentence, as this would lead to issues at a later date if it transpired that all partners were not in agreement on a particular issue. The terms of reference would be LR amended and re-circulated to partners.

Pt.8 – Terms of Reference for the new Overview and Scrutiny Committees had been discussed by Council on 14th July. Provision for citizen co-optees on the new Partnerships Overview and Scrutiny Committee had been agreed.

Pt.9 – Regarding the re-establishment of the Pembrokeshire Engagement Network, SL said that she had met with members of the Network and of Community Voice the previous week. She noted that the practitioners on the group were an important resource and something to consider utilising for future engagement activity.

Pt.16 – Partners discussed the development of a PSB Work Programme, as raised at the meeting on 24th May, with several partners noting the priorities of their organisations. It was agreed that these were a good starting point in developing a work programme for the PSB, but that the Board should also aim towards identifying a priority unique to the PSB as a collective group.

It was agreed that for the next meeting, partners would forward their Corporate Plans to LR/NE the PSS team and these would form the basis for further discussions around collective to co- priorities for the PSB. ordinate

4. Finance Task & Finish Group update

LR noted that the briefing included in the agenda pack had asked for partners to consider where efficiencies existed and to indicate preferred areas for collaboration or to propose areas for future work had been circulated on 27th June; however, no responses had been received.

It was agreed that finance and cost efficiencies were a priority for all partners however, it was acknowledged that finding a piece of work that all partners could sign up to was difficult. Partners reflected on what the barriers were to taking forward work under the banner of the Finance task and finish group. It was noted that there were certain areas were partners would not be able to collaborate (e.g. when national sharing partnerships exist) and also that there were pressures involved where partners had to service multiple PSBs.

Partners mentioned several areas where collaboration might be possible. Following this discussion it was agreed that a workshop would be held in September instead of a meeting, so that a programme of work for the PSB could be developed. Bearing in mind the need for this workshop to be as successful as possible, IW suggested that LR/NE initial thoughts on structure and facilitation for the day be circulated and agreed to co- beforehand. SM said that questions focusing on things partners were able to ordinate collaborate on and over what area, as well as queries around sustainability issues, might be useful as a starting point. It was also agreed that an experienced facilitator from within partner organisations should be used on the day.

5. Property Task & Finish Group update

CG gave an update on discussions held at the last meeting of the task and finish group. It had been agreed within the group that a common approach to charging for desk space would be developed with assistance from Welsh Government. It was also suggested that a proposal be developed to review property requirements of partners within a specific area of the county as a starting point. It was suggested that the proposal was to focus on the Pembroke and Pembroke Dock area as there were a number of public buildings which were under-occupied and not up to a suitable standard to accommodate modern working practices. The PSB asked that St Davids CG also be added to the work programmes. An update would be provided at the next meeting.

The PSB supported the proposal for the Pembroke and Pembroke Dock area and it was also suggested that partners share information on any future property collaboration projects with the wider board.

6. Well-being Assessment update

6i – Engagement update

PS-J provided partners with an update on the progress to date in developing the survey and engagement process. She also outlined the different levels of engagement that would be used, which would take the form of ‘tagging on’ to planned engagement events including visiting GP surgeries and supermarkets, as well as more in-depth focus groups with special interest groups. The engagement exercise would focus on three key questions;

1. What does Well-Being look like to you? Why? 2. How would you like it to look in the future 3. What needs to change to secure Social/Economic/Cultural/ Environmental Well- Being for Future Generations (25-50 years)

PS-J explained that responses to these questions could be submitted in virtually any format, including via Twitter or Facebook, or in a drawing or photograph. Responses would be attached to wellbeing trees which would be placed in a number of areas.

PS-J then outlined her next task, which would be to focus on the development and population of a Well-being matrix to consolidate;

o Existing National and local data sources e.g. Census o Relevant legislation e.g. Environment Act o Organisational guidance e.g. Age Cymru

The Assessment Report, a draft of which would be available by the end of the year, would then bring together the Well-being matrix with survey and engagement data collated during the engagement period.

CG then briefly updated partners on more of the detail behind the engagement process including the production of a toolkit, a copy of which would be provided to all senior engagement officers within partner organisations and would also be available electronically. It would then be the responsibility of these officers to utilise the toolkit in

gathering data and responses to be added to that received from other events. CG listed some of the events that officers would be attending over the next few months. She asked partners to forward details to her of any groups or events that it would be useful for officers to engage with.

In response to concerns around the format in which the data would be made available, CG said that data from the Well-being survey would be available to all partners in an Excel spreadsheet format. PS-J also noted that a basic set of sub-themes would be made available for comment before consultation on the assessment took place. Several partners were also concerned about the ability of the engagement team to reach hard to reach groups or those who did not wish to engage in the process. PS-J stated that the timescales in place were restrictive and provided an overall challenge to undertaking engagement, but that the process would provide a basis for an ongoing approach in the future.

Partners were also concerned about the challenge in managing resource issues associated with the priorities in the Well-being Plan and possible conflicting regulatory requirements. KC said that there was no ‘one size fits all’ approach and that there was no correct answer when it came to the results of the Well-being assessment as the needs of communities would be what was important.

6ii – Community areas

NE said that it was up to individual PSBs to define their own community areas for the purposes of the Well-being Assessment, and statutory guidance stated that these areas should be limited to those where there are significant differences in terms of underlying differences in the state of well-being and that the community areas should be defined using either Office for National Statistics’ Statistical Output Areas at either Lower (LSOA), Middle (MSOA) or Upper USOA) level. He added that should there be bespoke pieces of work carried out in areas or towns these could be included as appendices in the Well-being Assessment as a study of a particular methodology which can be developed further over time. Regional engagement leads had already begun planning activity using USOAs as a basis for defining community areas, as by using larger statistical units it may be possible to identify significant trends and associations, e.g. public health data, which would not available at lower geographies. NE noted that Carmarthenshire and Ceredigion PSBs had formally accepted this methodology as their preferred approach.

Partners also accepted the methodology proposed but agreed that the Board should aim for the future position of being able to represent smaller communities as appropriate. KC supported the proposal to work to recognised community boundaries.

7. PCNPA LDP stakeholder review – presentation

MD outlined her role in relation to the LDP and said that she wished to obtain advice from the PSB on the best way to engage with partners around the LDP review. She then outlined the stages in the review process and the links with the Well-being of Future Generations and Environment Acts.

MD said that in terms of engagement she could provide partners with individual chapters if necessary as they were completed, however, partners suggested that MD

provide a presentation on the draft LDP in January 2017. NE/LR would liaise with MD LR/NE regarding this.

8. Cyber Crime – presentation

CI Dyfed Bolton and DS Rob Gravelle from the Dyfed Powys Police Digital Communications and Cyber Crime Unit provided a presentation on Cyber Crime.

They began by giving an overview of the unit, where digital assets from across the force had been brought together as a centre for expertise based in HQ in Carmarthen. RG outlined those most at risk from cyber crime and noted that the purpose of the presentation was to make partners more aware of the issue and to ask for support in spreading information to customers, especially vulnerable ones. He explained that Cyber Crime was divided into two elements; cyber enabled crime, which was ‘traditional’ crime enhanced by the use of the internet; and cyber dependent crime, which was web-based. RG then gave an overview of the impact of cyber crime and the main types of cyber crime in the Dyfed Powys area, as follows;

• Phone scams • Phishing • Lottery Scams • Talk-Talk scam (2015) • Microsoft scam

He then explained what had been done to try and combat cyber crime incidents in Dyfed Powys, which included training 48 call handlers to recognise those who might be vulnerable to a cyber crime attack and pass this information on to cyber investigators. He noted that there had been nearly 80 reports of scams in Pembrokeshire during the last two months. Officers were now linking with Fire Service officers involved in the Safer Houses Scheme to identify those vulnerable to cyber crime, e.g. those in receipt of excessive direct mail, or vulnerable to online dating scams.

PK noted that cyber crime was the highest growth area in terms of criminality and that it was important to raise awareness of the issue with staff working or in contact with vulnerable individuals. DB went on to say that DPP would be providing training on 29th and 30th September in HQ for these frontline staff, and that there were currently approximately 15-20 spaces left. It was agreed that partners would forward names of staff in their organisations interested in undertaking the training to LR by the end of ALL/ August so that details could be passed on to the Cyber Crime unit. LR

9. SIP Update – Communities in Pembrokeshire feel safe – Report of Community Safety Partnership

SPJ explained that the report submitted was the annual report of the Community Safety Partnership and provided updates on key service developments, relevant legislation, emerging issues and priorities for the partnership over the next 12 months.

In relation to ASB, SL asked whether work was taking place with those committing ASB offences. In terms of ASB SPJ advised that Gwalia are now delivering this service across Pembs and that they facilitate work with both perpetrators and victims of ASB as appropriate.

BR thanked SPJ for the excellent report and asked that this be fed back to the partnership.

10. Welfare Reform Update

JL provided a brief presentation to partners, beginning with an overview of priorities, the current situation with regard to unemployment, and the numbers of employers in the county that were willing to work with ex-offenders or single parents or who were willing to provide opportunities for work experience. With regard to work experience, JL provided brief details of the scheme in place with Hywel Dda University Health Board which was now in place across Pembrokeshire. Seven individuals now had work experience placements which included the opportunity to apply for internally advertised jobs. Four more individuals were due to start on the scheme during the next week with 8 would be starting the week after. JL also noted that the scheme was open to those aged 25+. A pilot work experience project would soon also be starting in Pembrokeshire County Council.

JL explained that the purpose of the presentation was to ask for support from the PSB in two specific areas;

• As employers, that PSB members – o Remain open to work experience opportunities o Share awareness of the benefits of employing individuals in receipt of Universal Credit o Review recruitment policies to support vulnerable groups o Become disability confident Recommendation: That a PSB recruitment event or events is held

• As PSB partners – o Be aware of digital support solutions o Provide debt and budgeting support o Raise awareness of Dynamic Purchasing opportunities o Grouped services for vulnerable customers Recommendation: That the PSB hold a partner awareness event

Partners were receptive to the recommendations however no agreement was made in relation to either due to the current commitments of the PSB.

11. PCC transformation service design principles – referral from Council meeting 14th July 2016

SPJ explained that the report circulated to partners had been presented to Council on 14th July and provided a framework for how the organisation would change in the future. The document had been produced against a background of a requirement to make substantial savings and the set of organisational objectives in the document would encourage more organised decision making and encourage new ways of working. SPJ noted that Council had asked for the document to be shared with partners, both for information and to raise awareness of the parameters that the authority would be operating in over the next few years.

JH said that NRW were undertaking a similar exercise, but noted that it was important to note that the behaviour change of some customers, particularly, vulnerable

customers, was not altering as fast as service redesign and that this was a risk to achieving savings. JL, however, said that she had noticed a culture change in terms of the use of IT, as 90% of JSA claims were now made on line and the use of IT facilities in libraries by claimants was increasing. SL said that involving people in the design and delivery of services was important and that she would like to see this reflected in the local authority’s transformation agenda. SM noted that it was important to be cognisant of the impact of decision making on other agencies and that this was a responsibility for each partner to be aware of.

12. Webcasting of PSB – referral from Notice of Motion tabled at Council on 14th July 2016

SPJ explained that partners were being asked to provide their views on the above matter so that their comments could inform a report to Corporate Governance Committee in September.

Partners had a lively discussion on the impact that webcasting of meetings might have and it was agreed that although transparency to the public was important, there were a number of reasons why webcasting was not appropriate at the current time; o It would mean that meetings would have to take place in County Hall rather than in any other PCC or partner organisation location; o There was some concern that webcasting meetings would impact upon the quality and level of discussion and debate; o As the PSB was in its infancy, it was agreed that the partnership was not ready to take part in webcasting as it had not yet agreed its work programme or priorities for the year ahead.

It was agreed as an initial way forward that one meeting per year should be webcast, at the point when partners were ready to review the first year of their work programme. SPJ would feed this back to the Corporate Governance Committee in September. SPJ

13. Draft SIP Annual Review

NE explained that the draft Single Integrated Plan Annual Review for 2015-16 had now been completed and that if partners had any comments that they should be returned to ALL either himself or LR by the end of August.

SL welcomed the comments on the Plan from the Youth Assembly and it was suggested that a joint meeting with the Youth Assembly could be held at some point in the future.

14. AOB

NE informed partners that a letter had been received from the Arts Council for Wales, named as an ‘other partner’ in the Act, who were seeking to engage with the NE/CG to Pembrokeshire PSB. He noted that as part of the Well-being assessment engagement liaise with process PS-J and CG would meet with Arts Council representatives. Arts Council Partners were reminded that an agreement had been made for them to commit to attending a workshop to develop a work programme for the PSB on the date of the next meeting on 21st September 2016. An email request and information would follow as discussed.

The meeting ended at 4.45pm.