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You Are Hereby Summoned to Attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to Be Held at 7.00 P.M

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You Are Hereby Summoned to Attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to Be Held at 7.00 P.M You are hereby summoned to attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to be held at 7.00 p.m. on Thursday, 15th April 2021, Remotely Via Zoom in accordance with the provisions of The Local Authorities (Coronavirus) (Meetings) (Wales) Regulations 2020. Public questions are included at Item No.5 and must relate to items listed on the agenda. To access the meeting, please contact [email protected] no later than 1 hour before the start of the meeting to receive an invitation. AGENDA 1. Apologies for Absence. 2. Disclosures of Personal and Prejudicial Interests. 3. To Approve and Sign as a Correct Record the Minutes of the Council Meetings held on 18th March 2021. 4. Chair’s Announcements. 5. Public Question Time. (10 Minutes) Questions must relate to items listed on the agenda. Business to be Transacted: - 6 Draft Annual Plan 2021-2022. 7. Reports of the Clerk. a) Accounts for Payment. b) Budget Monitoring 2020/21 & 2021/22. c) Correspondence. d) General Matters. e) Work Programme 2020/2021. f) Council Action Tracker. 8. Sub-Committee / Working Group Reports. a) Personnel Sub-Committee – Tracker Report. (For Information) b) Finance & Property Sub-Committee – Tracker Report. (For Information) c) Memorial Gardens Working Group – No Report. 9. Council Property / Community Projects / Burial Grounds. 1 10. City and County of Swansea Issues. a) General Matters. (Verbal) b) Planning Applications for Consideration. (Verbal) c) Footpaths, Cycle Paths and Bridleways. (Verbal) 11. Reports of Delegate’s on Outside Bodies. (Verbal) Next Meetings: - Annual Meeting - 7.00 p.m. on 20th May 2021 at Penclawdd Community Centre. Ordinary Meeting – Immediately Following the Annual Meeting. Jeremy Parkhouse Jeremy Parkhouse BA (Hons), PSLCC, CMgr MCMI Milm Clerk to the Community Council 9th April 2021 Llanrhidian Higher Community Council (Quorum 4) Councillor R Collins Councillor M Roberts Councillor L Davies Councillor T Snell Councillor N Doyle Councillor R Sweet (Vice Chair) Councillor A Lewis-Pudduck Councillor M Thomas Councillor S Phillips (Chair) Councillor P Tucker 2 Item No. 2 Disclosures of Interest To receive Disclosures of Interest from Councillors and Officers Councillors Councillors Interests are made in accordance with the provisions of the Code of Conduct adopted by the Llanrhidian Higher Community Council. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the City and County of Swansea’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: i) Disclose orally both the interest concerned and the existence of the dispensation; and ii) Before or immediately after the close of the meeting give written notification to the Authority containing: 3 a) Details of the prejudicial interest; b) Details of the business to which the prejudicial interest relates; c) Details of, and the date on which, the dispensation was granted; and d) Your signature Officers Financial Interests 1. If an Officer has a financial interest in any matter which arises for decision at any meeting to which the Officer is reporting or at which the Officer is in attendance involving any member of the Council and /or any third party the Officer shall declare an interest in that matter and take no part in the consideration or determination of the matter and shall withdraw from the meeting while that matter is considered. Any such declaration made in a meeting of a constitutional body shall be recorded in the minutes of that meeting. No Officer shall make a report to a meeting for a decision to be made on any matter in which s/he has a financial interest. 2. A “financial interest” is defined as any interest affecting the financial position of the Officer, either to his/her benefit or to his/her detriment. It also includes an interest on the same basis for any member of the Officers family or a close friend and any company firm or business from which an Officer or a member of his/her family receives any remuneration. 4 Llanrhidian Higher Community Council Minutes of the Council Meeting Held Remotely on Zoom on Thursday, 18th March 2021 at 7.00 p.m. Present: Councillor S Phillips (Chair) presided Councillors: N Doyle, A Lewis-Pudduck, M Roberts, T Snell, R Sweet, M Thomas and P Tucker Officers: J Parkhouse – Clerk 202. Apologies for Absence Apologies for absence were received from Councillors R Collins and L Davies. 203. Disclosures of Personal and Prejudicial Interests In accordance with the Code of Conduct adopted by Llanrhidian Higher Community Council, no interests were declared. 204. Minutes Resolved that the Minutes of the meeting held on 18th February 2021 be approved and signed as a correct record. 205. Chair’s Announcements The Chair discussed the following: - More rubbish had been fly-tipped in the bushes in the car park which was an ongoing problem. The rubbish include rubble, household waste and a microwave oven. Penclawdd Pharmacy – The work to the Pharmacy had been completed and the shipping container had been removed. Resolved that the Clerk writes to Penclawdd Pharmacy requesting a donation towards the upkeep of the village. Tennis Nets – Required replacing on 2 tennis courts in Penclawdd. The Clerk confirmed that 2 sets of nets were purchased last week and would be in place very shortly. 206. Public Question Time. None. 5 207. Reports of the Clerk The Clerk reported on the following: a) Accounts for Payment / Financial Report – 18th March 2021 The accounts for payment were provided at Appendix A of the report. The Clerk highlighted the following additional invoices received: - £142.20 – Nener’s Locksmiths – Repair of padlock at Graig Y Coed Pavilion £580 – One Voice Wales Membership The meeting highlighted the Wicksteed Inspection Report on both playgrounds and the high, medium and low risk items outlined in the report. The Clerk stated that the report would be discussed at the Finance & Property Sub-Committee on 29th March 2021. Resolved that: 1) The payments / additional payments / amendments be approved; 2) The accounts paid since 18th February 2021 meeting be noted and agreed; 3) The income / additional income be noted; 4) The bank reconciliation, bank transfers and bank account balances be noted and agreed; 5) The CCLA investment be noted; 6) The Wicksteed Inspection Report be discussed at the Finance & Property Sub-Committee on 29th March 2021. b) Budget Monitoring 2020/21 & 2021/22 The Clerk presented the 2020-21 & 2021-22 budget figures for discussion. He added that whilst the accounts remained in a strong position, a number of significant spends were expected prior to the end of the current financial year. He further noted that the invoice in respect of construction works at Mount Hermon Cemetery was expected next week and once received he would request Welsh Government release their £22,000 loan and would request the £3,000 grant awarded by the Gower Society. c) Correspondence – 18th March 2021 The correspondence reported by the Clerk was provided at Appendix C of the report. Actions / comments were made as follows: - Actions / Comments 1. Ministry of Housing, Communities & Noted. Local Government - Withdrawal of Restriction of Public Sector Exit Payments Regulations 2020. (For Information) 6 2. Swansea Council - Swansea and Noted. Climate Change. (For Information / Previously Circulated) 3. Swansea Rural Development Noted. Partnership - Expression of Interest for Membership. 4. Learn Welsh Swansea Bay Region – Councillors S Phillips and R Free Taster Sessions. Sweet will attend on 23rd March 2021. 5. One Voice Wales - Local Government The Clerk went through the and Elections (Wales) Act – changes being introduced. commencement, implementation and guidance. (Previously Circulated) 6. Independent Remuneration Panel for Noted. Wales Annual Report - February 2021. 7. Swansea Council – RDP Leader – Noted. Project Ideas. 8. One Voice Wales - March 2021 - Noted. Remote training sessions. 9. CISWO – Update regarding Penclawdd Noted. and Llanmorlais Recreation Grounds. 10. M Gwynne – Thank you message on Noted. behalf of Wernffrwd residents for placing a defibrillator at St David’s Church.
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