You Are Hereby Summoned to Attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to Be Held at 7.00 P.M

Home , Llanrhidian Higher, Port Eynon, Wernffrwd

You are hereby summoned to attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to be held at 7.00 p.m. on Thursday, 15th April 2021, Remotely Via Zoom in accordance with the provisions of The Local Authorities (Coronavirus) (Meetings) (Wales) Regulations 2020.

Public questions are included at Item No.5 and must relate to items listed on the agenda. To access the meeting, please contact [email protected] no later than 1 hour before the start of the meeting to receive an invitation.

AGENDA

1. Apologies for Absence.

2. Disclosures of Personal and Prejudicial Interests.

3. To Approve and Sign as a Correct Record the Minutes of the Council Meetings held on 18th March 2021.

4. Chair’s Announcements.

5. Public Question Time. (10 Minutes) Questions must relate to items listed on the agenda.

Business to be Transacted: -

6 Draft Annual Plan 2021-2022.

7. Reports of the Clerk. a) Accounts for Payment. b) Budget Monitoring 2020/21 & 2021/22. c) Correspondence. d) General Matters. e) Work Programme 2020/2021. f) Council Action Tracker.

8. Sub-Committee / Working Group Reports. a) Personnel Sub-Committee – Tracker Report. (For Information) b) Finance & Property Sub-Committee – Tracker Report. (For Information) c) Memorial Gardens Working Group – No Report.

9. Council Property / Community Projects / Burial Grounds.

10. City and County of Swansea Issues. a) General Matters. (Verbal) b) Planning Applications for Consideration. (Verbal) c) Footpaths, Cycle Paths and Bridleways. (Verbal)

11. Reports of Delegate’s on Outside Bodies. (Verbal)

Next Meetings: -

 Annual Meeting - 7.00 p.m. on 20th May 2021 at Penclawdd Community Centre.  Ordinary Meeting – Immediately Following the Annual Meeting.

Jeremy Parkhouse Jeremy Parkhouse BA (Hons), PSLCC, CMgr MCMI Milm Clerk to the Community Council 9th April 2021

Llanrhidian Higher Community Council (Quorum 4)

Councillor R Collins Councillor M Roberts Councillor L Davies Councillor T Snell Councillor N Doyle Councillor R Sweet (Vice Chair) Councillor A Lewis-Pudduck Councillor M Thomas Councillor S Phillips (Chair) Councillor P Tucker

2 Item No. 2 Disclosures of Interest

To receive Disclosures of Interest from Councillors and Officers

Councillors

Councillors Interests are made in accordance with the provisions of the Code of Conduct adopted by the Llanrhidian Higher Community Council. You must disclose orally to the meeting the existence and nature of that interest.

NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting.

1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest.

2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the City and County of Swansea’s Standards Committee)

3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code).

4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information.

5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration:

i) Disclose orally both the interest concerned and the existence of the dispensation; and ii) Before or immediately after the close of the meeting give written notification to the Authority containing:

a) Details of the prejudicial interest; b) Details of the business to which the prejudicial interest relates; c) Details of, and the date on which, the dispensation was granted; and d) Your signature

Officers

Financial Interests

1. If an Officer has a financial interest in any matter which arises for decision at any meeting to which the Officer is reporting or at which the Officer is in attendance involving any member of the Council and /or any third party the Officer shall declare an interest in that matter and take no part in the consideration or determination of the matter and shall withdraw from the meeting while that matter is considered. Any such declaration made in a meeting of a constitutional body shall be recorded in the minutes of that meeting. No Officer shall make a report to a meeting for a decision to be made on any matter in which s/he has a financial interest.

2. A “financial interest” is defined as any interest affecting the financial position of the Officer, either to his/her benefit or to his/her detriment. It also includes an interest on the same basis for any member of the Officers family or a close friend and any company firm or business from which an Officer or a member of his/her family receives any remuneration.

4 Llanrhidian Higher Community Council

Minutes of the Council Meeting

Held Remotely on Zoom

on Thursday, 18th March 2021 at 7.00 p.m.

Present: Councillor S Phillips (Chair) presided

Councillors: N Doyle, A Lewis-Pudduck, M Roberts, T Snell, R Sweet, M Thomas and P Tucker

Officers: J Parkhouse – Clerk

202. Apologies for Absence

Apologies for absence were received from Councillors R Collins and L Davies.

203. Disclosures of Personal and Prejudicial Interests

In accordance with the Code of Conduct adopted by Llanrhidian Higher Community Council, no interests were declared.

204. Minutes

Resolved that the Minutes of the meeting held on 18th February 2021 be approved and signed as a correct record.

205. Chair’s Announcements

The Chair discussed the following: -

 More rubbish had been fly-tipped in the bushes in the car park which was an ongoing problem. The rubbish include rubble, household waste and a microwave oven.  Penclawdd Pharmacy – The work to the Pharmacy had been completed and the shipping container had been removed. Resolved that the Clerk writes to Penclawdd Pharmacy requesting a donation towards the upkeep of the village.  Tennis Nets – Required replacing on 2 tennis courts in Penclawdd. The Clerk confirmed that 2 sets of nets were purchased last week and would be in place very shortly.

206. Public Question Time.

None.

5 207. Reports of the Clerk

The Clerk reported on the following: a) Accounts for Payment / Financial Report – 18th March 2021

The accounts for payment were provided at Appendix A of the report.

The Clerk highlighted the following additional invoices received: -

 £142.20 – Nener’s Locksmiths – Repair of padlock at Graig Y Coed Pavilion  £580 – One Voice Wales Membership

The meeting highlighted the Wicksteed Inspection Report on both playgrounds and the high, medium and low risk items outlined in the report. The Clerk stated that the report would be discussed at the Finance & Property Sub-Committee on 29th March 2021.

Resolved that:

1) The payments / additional payments / amendments be approved; 2) The accounts paid since 18th February 2021 meeting be noted and agreed; 3) The income / additional income be noted; 4) The bank reconciliation, bank transfers and bank account balances be noted and agreed; 5) The CCLA investment be noted; 6) The Wicksteed Inspection Report be discussed at the Finance & Property Sub-Committee on 29th March 2021. b) Budget Monitoring 2020/21 & 2021/22

The Clerk presented the 2020-21 & 2021-22 budget figures for discussion. He added that whilst the accounts remained in a strong position, a number of significant spends were expected prior to the end of the current financial year. He further noted that the invoice in respect of construction works at Mount Hermon Cemetery was expected next week and once received he would request Welsh Government release their £22,000 loan and would request the £3,000 grant awarded by the Gower Society. c) Correspondence – 18th March 2021

The correspondence reported by the Clerk was provided at Appendix C of the report. Actions / comments were made as follows: -

Actions / Comments 1. Ministry of Housing, Communities & Noted. Local Government - Withdrawal of Restriction of Public Sector Exit Payments Regulations 2020. (For Information)

6 2. Swansea Council - Swansea and Noted. Climate Change. (For Information / Previously Circulated) 3. Swansea Rural Development Noted. Partnership - Expression of Interest for Membership. 4. Learn Welsh Swansea Bay Region – Councillors S Phillips and R Free Taster Sessions. Sweet will attend on 23rd March 2021. 5. One Voice Wales - Local Government The Clerk went through the and Elections (Wales) Act – changes being introduced. commencement, implementation and guidance. (Previously Circulated) 6. Independent Remuneration Panel for Noted. Wales Annual Report - February 2021. 7. Swansea Council – RDP Leader – Noted. Project Ideas. 8. One Voice Wales - March 2021 - Noted. Remote training sessions. 9. CISWO – Update regarding Penclawdd Noted. and Llanmorlais Recreation Grounds. 10. M Gwynne – Thank you message on Noted. behalf of Wernffrwd residents for placing a defibrillator at St David’s Church. 11. One Voice Wales – Membership Noted. 2021-22 letter. 12. One Voice Wales / SLCC Joint Event Resolved that the Clerk on 13th May 2021. attends the event.

Resolved that:

1) All correspondence be noted; 2) The actions outlined in the list of correspondence be completed. d) General Matters

 University of the Third Age – Councillor M Roberts reported that she had attended a training session for volunteers. e) Work Programme 2020-2021

The Clerk reported the up-to-date Work Programme 2020-2021 ‘for information’. f) Action Tracker

The Clerk reported the Action Tracker ‘for information’.

7 208. Sub Committee Reports

a) Personnel and General Purposes Sub-Committee

The Personnel & General Purposes Sub-Committee Action Tracker was scheduled to meet on Monday, 22nd March 2021.

b) Finance and Property Sub-Committee

The Finance & Property Sub-Committee Action Tracker met on 8th March and was scheduled to meet again on 29th March 2021.

c) Memorial Gardens Working Group

No report.

209. Council Property / Community Projects / Burial Grounds

The Clerk presented a report regarding Community Council property, community projects and burial grounds.

The Council discussed the following:

 Graig Y Coed Woodland Project – Councillor T Snell reported that the Lottery application had been refused which was very disappointing. He outlined a number of the reasons why the application had been turned down and added that an application would be resubmitted in July 2021.

The Chair expressed her thanks to Councillor T Snell for the work that he and the other volunteers had undertaken in respect of the project.

 Memorial Gardens – The Clerk was still awaiting a quotation in respect of metalwork around the Memorial stone. The stonework on the monument base which required repointing would be added to the list of jobs being compiled by Councillor T Snell. The Chair also requested a risk assessment form from the Clerk.

Resolved that: -

1) The stonework on the monument base which required repointing be added to the list of jobs being compiled by Councillor T Snell; 2) The Clerk forwards a risk assessment form to the Chair.

 Additional Flowers – The Clerk reported that the Finance & Property Sub- Committee had agreed to place 3-tier planters in front of Crofty Nursery, Pencaerfenni Lane and on New Road at the entrance to Pencaerfenni Lane. Councillor A Lewis Pudduck queried if the Council would be pursuing any additional land to host 3-tier planters in Llanmorlais. She added that in future, the Council should consider the impact of the planters instead of hanging baskets, within the areas of highest population. The Clerk stated that

8 Councillor Mark Thomas was checking to see if any land on the main road was owned by Swansea Council.

 Foreshore Car Park – The Clerk reported that the Ground Maintenance Contractor had completed the replenishing of stones to the Car Park.

Councillor M Roberts proposed that signage be placed within the Car Park warning people not to feed the seagulls. She added that feeding the gulls made them more aggressive, making them a risk to the children using the playground and car park. The proposal was lost.

Councillors highlighted the lack of ability of the Community Council to enforce any misdemeanours and saw little point in installing any signage. Councillor M Roberts expressed her disappointment at the lack of support for the proposal and used other local councils as examples of appropriate signage. Councillor M Thomas added that he supported the proposal.

 The Dock, Penclawdd – Councillor R Sweet expressed frustration that the rubbish dumped on Benson Estate land at the Dock had not been removed and had additional rubbish added to it.

Resolved that the Clerk writes to the Benson Estate representative to inform them that if they fail to remove the rubbish, the Community Council will hire a contractor to undertake the work and would forward the bill to the Benson Estate.

 Bowls Pavilion & Green – The Clerk reported that the Ground Maintenance Contractor had been encountering problems at the Bowls Green with children playing on the surface, some riding bikes. He added that someone was also tampering with the gates, taking them off their hinges and tampering with the locks, which was criminal damage. The matter had been reported to South Wales Police.

210. Swansea Council Issues a) General Matters

 Metal Detector Request - Councillor Mark Thomas reported that he had received a request from a person to use a metal detector on the off-field areas at Penclawdd Recreation Ground. He added that other individuals were given licenses when approved for similar requests in respect of Swansea Council playing fields.

Resolved that the request be refused.

 Llanyrnewydd Playground – Councillor Mark Thomas reported that he had used available funding to purchase new equipment at Llanyrnewydd Playground. He added that the equipment was aimed at children of primary school age children or just above.

9  Pedestrian Crossing at Belle Vue – Councillor Mark Thomas reported on the feedback that had been received in respect of the location of the lights. He added that the erection of the second set of lights was awaited. Councillor T Snell expressed his full support for the crossing.

 Defibrillators – Councillor Mark Thomas reported that he intended to use available funding to purchase a further 7 defibrillators within the Community Council area. He added that he and the Clerk were progressing the matter with Heartbeat Trust UK and further information was awaited from Swansea Council regarding licenses. It was explained that the Community Council would have to purchase an additional unit at the Bowls Pavilion.

Resolved that: -

1) Councillor Mark Thomas and the Clerk continue to progress matters; 2) The Clerk circulate the network map provided by Heartbeat Trust UK to the Community Council. b) Planning Applications

None. c) Footpaths, Cycle Paths and Bridleways

Councillor N Doyle reported the following: -

 Swansea Council Officers would interview the elderly resident who had suffered intimidation and abuse for walking across farmland a couple of months ago, when it was safe and legal to meet her in person.

211. Reports of Delegates on Outside Bodies

None.

212. Next Meeting

Resolved that the next meeting be scheduled for 7 pm on Thursday, 15th April 2021, remotely via Zoom.

The meeting ended at 8.05 p.m.

Chair

Item No. 6

Llanrhidian Higher Community Council – 15th April 2021

Draft Annual Plan 2021-2022

Welcome to the Community Council’s Draft Annual Report for 2021-2022. The report gives information about the Community Council, the activities it carries out and its priorities for the forthcoming year.

A complete list of all Community Councillors is included on the next page of the report, where you will also find details of how to contact them.

Jeremy Parkhouse Clerk to the Community Council 5th April 2021

11 Councillors Penclawdd Ward

Roy Collins (Labour Party) 850193 Old Colliery House, Old Colliery Road, Penclawdd, Swansea, SA4 3FX

Nigel Doyle (Labour Party) 850659 3, Ael Y Bryn, Penclawdd, Swansea, SA4 3LF

Sue Phillips (Labour Party) 851883 Park View, Park Road, Penclawdd, SA4 3LE

Terry Snell (Labour Party) 850397 6, Nurses Corner, Penclawdd, Swansea, SA4 3XG

Richard Sweet (Labour 850518 4, Waun Y Felin, Party) [email protected] Penclawdd, Swansea, SA4 3RD

Paul Tucker (Independent) 850496 The Beech, Beach Road, Penclawdd, Swansea, SA4 3YN

Llanmorlais Ward

Leanne Davies 851778 Penyfro, Penuel, (Independent) [email protected] Llanmorlais, Swansea, SA4 3UQ

Ann Lewis-Pudduck 850593 11, Hazel Tree Copse, (Labour Party) Crofty, Swansea, SA4 3SH

Melissa Roberts (Labour 851192 8, Riverside, Llanmorlais, Party) Swansea, SA4 3SU

Mark Thomas (Labour 07794017704 Bramley Cottage, Banc Party) Bach, Penclawdd, Swansea, SA4 3FJ

Clerk to the Community Council

Jeremy Parkhouse 07917177161 Homeleigh, Llanmorlais, [email protected] Swansea, SA4 3RY

12 The Community Council consists of 10 Councillors, none of whom receive remuneration. Councillors are appointed through election or co-option and the current term is from 2017-2022. Councillors were elected at the Local Government elections in May 2017. The Council employs one part-time employee who is the Clerk: Mr Jeremy Parkhouse, Clerk and Responsible Finance Officer The Council meets 10 times per year, normally on the third Thursday of each month and holds its Annual Meeting during May. The dates of the Council meetings are attached on the next page. The Council also has Finance & Property and Personnel Sub-Committees. All meetings are advertised on the Council's website www.llanrhidianhighercommunitycouncil.co.uk and on the noticeboard situated by the Health Centre, Penclawdd. The public are welcome to attend meetings and there is an item on every agenda where the public have up to 10 minutes to ask questions relating to any agenda items.

13 DATES OF COUNCIL MEETINGS – 2021/2022 Meetings Commence at 7 p.m. on the following dates: -

20th May 2021 (Annual - Penclawdd Community Centre Meeting immediately followed by Ordinary Meeting)

17th June 2021 - Penclawdd Community Centre

15th July 2021 - Penclawdd Community Centre

August 2021 - Council in Recess

16th September 2021 - Penclawdd Community Centre

21st October 2021 - Penclawdd Community Centre

18th November 2021 - Penclawdd Community Centre

December 2021 - Council in Recess

20th January 2022 - Penclawdd Community Centre

17th February 2022 - Penclawdd Community Centre

17th March 2022 - Penclawdd Community Centre

21st April 2022 - Penclawdd Community Centre

19th May 2022 - Penclawdd Community Centre (First Annual General Meeting)

Council Activities

The Council currently manages the following sites and employs a ground maintenance contractor to manage its property: -  Penclawdd Recreation Ground, including the Rugby Pavilion, Bowls / Weights Pavilion, Bowls Green and Tennis Courts;  Dan Y Graig Football Pavilion and Playing Field;  Llanmorlais Recreation Ground, including Pavilion, MUGA, Tennis Courts, Skateboard Park and Playing Field;  Graig Y Coed Pavilion and Playing Fields (1 Football and 1 Rugby);  Crofty Playground;  Penclawdd Playground;  Foreshore Car Park, Penclawdd  Memorial Gardens;  Mount Hermon Chapel, Cemetery and Car Park, Penclawdd;  Parc Hendy Cemetery, Penclawdd;  Graig Y Coed Woodland Project.

Council Priorities

The Council has highlighted the following as its priorities for 2021/22: -

1) To continue to work with Swansea Council / third sector organisations / private businesses to improve the appearance of the area by working with the Penclawdd Ward Member and various departments of the Unitary Authority.

2) Playground improvements at Penclawdd and Llanmorlais.

3) To work in partnership with sporting bodies regarding maintenance and use of facilities.

4) Finalizing improvement works at Mount Hermon Chapel & Cemetery and to continue with the digital transfer of records.

5) Continuing with the current onsite works, to continue with the digital transfer of records and to plan further capital works at Parc Hendy Cemetery;

6) Organising CPR training at both Llanmorlais Hall and Penclawdd Community Centre within approximately 6 months if it is safe to do so and to work in partnership with the Penclawdd Ward Member regarding future provision of defibrillators;

7) Organisation of the Remembrance Sunday Service;

8) To monitor building maintenance requirements through the Finance & Property Sub-Committee.

16 Item No. 7

Llanrhidian Higher Community Council – 15th April 2021

Reports of the Clerk a) Accounts for Payment / Financial Report

Attached at Appendix A are the Accounts for Payment / Financial Report.

The Clerk is currently completing the end of financial year procedures and was hoping to present the documentation to the Internal Auditor before the end of April 2021. b) Budget Monitoring Report 2020/21 & 2021/22

Attached at Appendix B. c) Correspondence

Attached at Appendix C. d) General Matters

Attached at Appendix D. e) Work Programme 2020-2021

Attached at Appendix E. f) Council Action Log

Attached at Appendix F.

Jeremy Parkhouse Clerk to the Community Council 6th April 2021

17 Appendix A ACCOUNTS FOR PAYMENT – 15th April 2021 Clerks Salary £940.80 Clerks Expenses £80.48 Jonathan Davis (£6,152.91 Net) (£1,230.58494.49 VAT) - Invoice 21/07 LHCC - Monthly Fee for March 2021 and Additional Works £7,383.49 SLCC - Joint SLCC / One Voice Wales Virtual Conference - Clerk to Attend on 13/05/2021 - Invoice - BK201758 (£45 Net) (£9 VAT) £54.00 SLCC - Memorial Safety & Administration Webinar - Clerk to Attend on 15/04/2021 - Invoice - BK201759 (£30 Net) (£6 VAT) £36.00 SLCC - Cyber Awareness e-course - Clerk to Attend - Invoice QL199659 (£49 Net) (£9.80 VAT) £58.80 Active HSE - October 2020 - Quarterly H&S/Fire/Emergency Lighting Checks £150.00 Active HSE - April 2021 - Quarterly H&S/Fire/Emergency Lighting Checks and Keys Cut for Llanmorlais £176.00 Pinnacle - Printing Costs - Invoice 119587 (£7.86 Net) (£1.57 VAT) £9.43 Swansea Council Pension Fund £448.81 HMRC - PAYE £398.03 Total Payments £9,735.84 Invoices Paid since 18th March 2021 NST Insurer Trust - Council Insurance Installment - April 2021 £694.86 Rhys Jones - Bricklayer - Works at Mount Hermon Chapel & Cemetery £22,850.00 Xerox Finance - Printer Rental Costs £92.78 SSE Southern Electric - Graig Y Coed £57.27 Bank Service Charges - March 2021 £7.00 Total £23,701.91 Total Outgoings £33,437.75 Income since 18th March 2021 PWLB Loan - Mount Hermon Capital Works £23,975.00 Public Sector Deposit Fund £0.99 Bank Interest - Reserve Account - April 2021 £0.20 Total Income £23,976.19 TRANSFERS: None RECONCILIATION: Current Account Balance – 6th April 2021 £17,839.03 Less Approved Payments (April 2021) £9,735.84 Total £8,103.19 BANK ACCOUNTS Current Account Balance – 6th April 2021 £17,839.03 Reserve Account Balance - 6th April 2021 £26,220.48 CCLA Investment - 6th April 2021 £25,000.00 Woodland Project Account Balance - 6th April 2021 £1.00 TOTAL £69,060.51

18 Appendix B Financial Budget Comparison Comparison between 01/04/20 and 31/03/21 inclusive. Excludes transactions with an invoice date prior to 01/04/20 Previous 2020/21 Actual Net Balance 2021/22 Year's Net

INCOME Administration 100 Precept £108,396.20 £132,600.30 £132,600.30 £0.00 £140,416.80 105 Refund of bank charges £0.00 £0.00 £0.00 £0.00 £0.00 120 Bank Interest £0.51 £1.00 £0.00 -£1.00 £1.00 121 Bank Interest £27.02 £12.00 £8.51 -£3.49 £20.00 150 Grants received £5,000.00 £0.00 £0.00 £0.00 £0.00 155 PWLB Loan £0.00 £0.00 £0.00 £0.00 £0.00 250 Miscellaneous Income £310.00 £1,500.00 £1,533.28 £33.28 £600.00 251 Miscellaneous Income - Current £1,466.50 £2,500.00 £29,548.48 £27,048.48 £2,000.00 Account Total Administration £115,200.23 £136,613.30 £163,690.57 £27,077.27 £143,037.80 Outside Services 300 Cemetery Income £7,294.00 £7,500.00 £3,792.00 -£3,708.00 £0.00 320 Wayleaves £128.42 £129.00 £129.60 £0.60 £129.00 330 Recreation Grounds £3,930.52 £4,500.00 £1,289.50 -£3,210.50 £0.00 Total Outside Services £11,352.94 £12,129.00 £5,211.10 -£6,917.90 £129.00 Total Income £126,553.17 £148,742.30 £168,901.67 £20,159.37 £143,166.80

07/04/21 10:12 PM Vs: 8.54 Llanrhidian Higher Community Council Page 1 19 Appendix B Financial Budget Comparison Comparison between 01/04/20 and 31/03/21 inclusive. Excludes transactions with an invoice date prior to 01/04/20 Previous 2020/21 Actual Net Balance 2021/22 Year's Net

EXPENDITURE Administration 1001 Salaries £19,920.65 £20,000.00 £21,940.90 -£1,940.90 £0.00 1002 Clerks Expenses £461.74 £500.00 £529.89 -£29.89 £0.00 1010 Subscriptions £830.48 £850.00 £956.65 -£106.65 £0.00 1015 Office Costs £1,735.12 £2,000.00 £1,666.96 £333.04 £0.00 1020 Web Site £801.50 £400.00 £266.50 £133.50 £450.00 1025 Advertising £85.00 £100.00 £0.00 £100.00 £150.00 1030 Insurance £8,162.01 £6,500.00 £8,547.90 -£2,047.90 £6,000.00 1040 Bank Charges £74.61 £100.00 £71.82 £28.18 £100.00 1045 Audit Fees £651.08 £650.00 £632.55 £17.45 £0.00 1046 Accountancy Services £160.00 £220.00 £165.00 £55.00 £0.00 1050 Legal Costs £3,345.00 £700.00 £549.00 £151.00 £600.00 1060 Loan Repayments £0.00 £2,500.00 £0.00 £2,500.00 £4,000.00 1065 Training £140.00 £300.00 £0.00 £300.00 £350.00 1070 ICO Fee £35.00 £35.00 £35.00 £0.00 £35.00 Total Administration £36,402.19 £34,855.00 £35,362.17 -£507.17 £11,685.00 Outside Services 3000 Cemeteries £23,958.07 £18,000.00 £24,878.77 -£6,878.77 £0.00 3001 Grounds Maintenance £64,034.40 £66,000.00 £63,519.02 £2,480.98 £67,000.00 3010 Playgrounds £120.00 £3,000.00 £1,244.80 £1,755.20 £0.00 3030 Recreation Grounds £16,888.25 £15,000.00 £4,805.92 £10,194.08 £0.00 3050 Other Outside services £8,613.47 £10,000.00 £1,091.37 £8,908.63 £0.00 3051 Remembrance Sunday Service £0.00 £1,200.00 £0.00 £1,200.00 £1,200.00 3055 Defibrillators £97.08 £1,800.00 £1,250.00 £550.00 £1,800.00 Total Outside Services £113,711.27 £116,300.00 £97,789.88 £18,510.12 £71,500.00 Civic

07/04/21 10:13 PM Vs: 8.54 Llanrhidian Higher Community Council Page 2 20 Appendix B Financial Budget Comparison Comparison between 01/04/20 and 31/03/21 inclusive. Excludes transactions with an invoice date prior to 01/04/20 Previous 2020/21 Actual Net Balance 2021/22 Year's Net 2000 Councillor Expenses £0.00 £0.00 £0.00 £0.00 £0.00 2005 Councillor Training £40.00 £300.00 £0.00 £300.00 £300.00 2010 Meeting Costs £360.00 £300.00 £0.00 £300.00 £300.00 2030 Election Costs £0.00 £0.00 £0.00 £0.00 £0.00 2040 Financial Settlement £4,822.95 £0.00 £0.00 £0.00 £0.00 Total Civic £5,222.95 £600.00 £0.00 £600.00 £600.00 Grants 4046 Donations £500.00 £500.00 -£220.00 £720.00 £500.00 4047 Section 137 Payments £2,300.00 £3,500.00 £3,300.00 £200.00 £5,000.00 4048 Projects £0.00 £0.00 £0.00 £0.00 £0.00 Total Grants £2,800.00 £4,000.00 £3,080.00 £920.00 £5,500.00 Total Expenditure £158,136.41 £155,755.00 £136,232.05 £19,522.95 £89,285.00 £126,553.17 £148,742.30 £168,901.67 £20,159.37 £143,166.80 Total Income £158,136.41 £155,755.00 £136,232.05 £19,522.95 £89,285.00 Total Expenditure -£31,583.24 -£7,012.70 £32,669.62 £53,881.80 Total Net Balance

07/04/21 10:13 PM Vs: 8.54 Llanrhidian Higher Community Council Page 3 21 Appendix C Correspondence – 15th April 2021 1. Paul Williams – Thank You Letter Regarding Work at Mount Hermon Chapel & Cemetery. 2. One Voice Wales – Remote Training for April 2021. (For Information – Previously Circulated) 3. Port Eynon Community Council - Tackling the Increase in Visitors. (Previously Circulated) 4. Welsh Government - Consultation: Local Authority Power to Trade 5. Audit Wales - Audit of Accounts 2020-21.

Jeremy Parkhouse 7th April 2021

22 Appendix D

Llanrhidian Higher Community Council – 15th April 2021

General Matters

 Community Council Website

The newly updated Community Council website is now available at www.llanrhidianhighercommunitycouncil.co.uk

Jeremy Parkhouse Clerk to the Community Council 8th April 2021

23 Appendix E

Report of the Clerk

Llanrhidian Higher Community Council – 15th April 2021

Llanrhidian Higher Community Council Workplan 2020/2021

Purpose: This report details the Community Council Work Plan.

Report Author: Jeremy Parkhouse

For Information

1. Introduction

1.1 The Community Council Workplan to April 2021 is attached at Appendix 1 for information.

Appendix 1 – Community Council Workplan 2020/21.

Appendix 1

Community Council Business Workplan 2020/21 Date of Meeting Reports 15th April 2021  Draft Annual Plan 2021-2022  Reports of the Clerk  Accounts for Payment / Financial Report  Correspondence  General Matters  Council Action Log  Work Programme 2020/2021  Sub-Committee Reports  Council Property / Community Projects / Burial Grounds  City and County of Swansea Issues  Reports of Delegate’s on Outside Bodies

24 Appendix F

Report of the Clerk

Llanrhidian Higher Community Council – 15th April 2021

Community Council Action Tracker

Purpose: This report details the actions recorded by the Community Council and response to the actions.

Report Author: Jeremy Parkhouse

For Information

1. Introduction

1.1 During the course of Community Council meetings various actions may be decided which are recorded on the minutes of the meetings.

1.2 In the past, the Council has had no transparency over the outcomes of the actions minuted. As a result, the Action Tracker process has been formulated.

1.3 An Action Tracker has been created which records the decisions taken by the Community Council and provides an outcome for each action.

1.4 The Action Tracker providing outstanding actions is attached at Appendix 1.

1.5 The Action Tracker will be regularly updated and any completed actions will be marked ‘closed’.

1.6 The Action Tracker will be reported to each Community Council meeting for information.

Appendix 1 – Action Tracker (Since March 2018)

25 Appendix F

Appendix 1

Community Council Action Tracker (Since March 2018) Details Outcome / Action 19/04/18 – Minute No. 143 – Council Property / Community Projects / Burial Grounds Crofty Playground – NRW Meeting. Clerk has forwarded a letter of thanks to Anne Thomas, NRW for attending the meeting in Crofty. Council to agree its options for the site. Ongoing Dog Faeces at Recreation Ground. Clerk to proceed with ordering signs. 21/02/19 – Minute No.120 – Council Property / Community Projects / Burial Grounds Parc Hendy Cemetery / Mount Hermon Gravestones be headstones only in the new Cemetery section of Parc Hendy and next row at Mount Hermon Cemeteries. Ongoing Llanmorlais Recreation Ground Councillor T Snell, in conjunction with the Clerk, investigates additional drainage options. Work is to be completed at the end of March 2021. Ongoing 20/06/19 – Minute No.39 – Swansea Council Issues Signage at the Foreshore Car Park Clerk to arrange for the signage to be prepared and displayed. Ongoing 18/07/19 – Minute No.50 a) - Swansea Council Issues – General Matters Abandoned Trailer in vicinity of Penclawdd As the land was on land owned by the Dock - Councillor M Thomas stated that he Benson Trust, the duty was on them to had been in contact with Richard Southall of arrange for its removal. the Benson Trust informing him of the abandoned trailer. The Clerk has been in contact with Richard Southall, has forwarded photographs of the rubbish and provided details of local contractors who could clear the rubbish. Ongoing Overgrowth near Ratti’s Shed - Councillor P Councillor M Thomas stated that he would Tucker referred to the overgrowth near report the issue to Swansea Council. Ratti’s Shed. Ongoing 19/09/19 – Minute No.65 - Minutes Ratti’s Shed - The grass had still not been Councillor M Thomas would make cut back. enquiries. Ongoing 17/10/19 – Minute No.83 - Council Property / Community Projects / Burial Grounds Recreation Ground - Councillor T Snell The Clerk contacts CISWO to clarify the explained that he had been challenged by position regarding the right of way. the householder at Pantycelyn, Park Road regarding the top access to the Recreation CISWO have confirmed that the Community Ground which was over her land. The Council are the freeholder of the ground and Community Council has a right of way over the access details will be included in the the land. ownership documentation. Ongoing 16/01/20 – Minute No.104 - Reports of the Clerk – c) General Matters – 16th January 2020 Memorial Gardens Charity The Clerk proceeds with steps to dissolve the charity. Ongoing

26 Appendix F

16/01/20 – Minute No.106 - Council Property / Community Projects / Burial Grounds Crofty / Penclawdd Playgrounds – Councillor The letter once finalised be circulated. L Davies informed the Council that the Ongoing Friends of Group had met and were considering options such as local business owners sponsoring individual play equipment items. A draft letter had been forwarded to the Clerk. 18/06/20 – Minute No.124 – Reports of the Clerk – 18th June 2020 a) Accounts for Payment / Financial Report The Clerk organises a debit / credit card for – 18th June 2020 future purchasing. Ongoing b) Budget 2020-21 1) the rebuilding of the wall at the Bowls Green be placed on hold subject to further information received from the Council’s insurer; Ongoing Correspondence – 18th June 2020 Mrs Ruth Humphreys – Supply of defibrillator 1) Councillor M Thomas / the Clerk discuss in Wernffrwd. the purchase of additional defibrillators within the Penclawdd Ward. Ongoing Cycle Track, Gowerton Road - Councillor T The Clerk investigates the ownership. Snell requested that ownership of the fencing Ongoing on the cycle track be established in order for the fencing and gate clasps to be repaired. 24/09/20 – Minute No.148 – Reports of the Clerk - Accounts for Payment / Financial Report – 24th September 2020 Cycle Track Opposite Abercedi – The Clerk A letter be forwarded to the joint owners stated that the land along the cycle track was (once their identities are confirmed) owned by various owners including Swansea requesting that the fencing along the path Council, Benson Estate and Hendy Farm. be repaired. Ongoing 15/10/20 – Minute No. 163 - Swansea Council Issues Ownership of the fence along Cycle Track the Clerk / Councillor M Thomas work in between Gower Timber and Dove Lodge. partnership to progress the matter. Ongoing 19/11/20 – Minute No. 171 – Reports of the Clerk Adrian Godfrey – Nature Reserve Request. Request to be passed to Councillor T Snell. Ongoing 18/01/21 – Minute No.182 – To Receive the Final Report of the External Auditor – Audit for the Year Ended 31st March 2020 Final report of External Auditor the Final Report of the External Auditor – Audit for the year ended 31st March 2020 be noted, approved and the issues identified within the report be actioned. Ongoing 18/01/21 – Minute No.186 – Council Property / Community Projects / Burial Grounds Llanmorlais Changing Rooms Councillor M Roberts reported a broken downpipe which required replacing. The Clerk would progress the matter. Ongoing Cycle Track, Llanmorlais Councillor A Lewis-Pudduck reported that the entrance to the cycle track just off New Road was very muddy and was difficult to pass. The main track was managed by Sustrans and the Clerk would contact them to establish who owned / managed the entrance. Ongoing

27 Appendix F

18/02/21 – Minute No. 195 - Police Report on Local Matters Go Safe Speeding Fines – 06/02/2021 - PCSO Andrew Brown to obtain the details Councillor M Roberts requested that the from Go Safe. Ongoing average speed of cars travelling over the speed limit be provided 18/02/21 – Minute No. 196 – Reports of the Clerk Accounts for Payment Quotation received from SRC for undertaking Quotation approved and contractor to drainage work at Llanmorlais Car Park for complete the work as soon as possible. £750. Ongoing Correspondence Mr K & Mrs J Roberts – Suspicious Activity in Clerk to pass proposals for residents Llanmorlais Area. parking to Councillor Mark Thomas / Swansea Council. Ongoing General Matters Cycle Track - Sustrans had been in contact Councillor Mark Thomas would arrange for and informed the Clerk that the initial part of chippings to be spread. Ongoing the track which was in a very muddy state was not under their management. They believed it was Swansea Council land, but this was not confirmed. Councillor Mark Thomas would arrange for chippings to be spread Signage at Seawall Clerk was requested to investigate signage for the native Gower plants growing at the Seawall. Ongoing 18/02/21 – Minute No.198 - Council Property / Community Projects / Burial Grounds Memorial Gardens – The Clerk was awaiting Clerk to progress matters. Ongoing a quotation in respect of metalwork around the Memorial stone. However, he added that the stonework on the monument base required repointing. 18/03/21 – Minute No.205 – Chair’s Announcements Foreshore Car Park The Clerk writes to Penclawdd Pharmacy requesting a donation towards the upkeep of the village. CLOSED 18/03/21 – Minute No.207 – Reports of the Clerk a) Accounts for Payment / Financial Report – The Wicksteed Inspection Report be 18th March 2021 - Wicksteed Inspection discussed at the Finance & Property Sub- Report Committee on 29th March 2021. CLOSED c) Correspondence – 18th March 2021 - One The Clerk to attend the event. Ongoing Voice Wales / SLCC Joint Event on 13th May 2021. 18/3/21 – Minute No.209 - Council Property / Community Projects / Burial Grounds Memorial Gardens The stonework on the monument base which required repointing be added to the list of jobs being compiled by Councillor T Snell. Ongoing Risk Assessment Form The Clerk forwards a risk assessment form to the Chair. CLOSED Rubbish at the Dock, Penclawdd the Clerk writes to the Benson Estate representative to inform them that if they fail to remove the rubbish, the Community Council will hire a contractor to undertake

28 Appendix F

the work and would forward the bill to the Benson Estate. Ongoing 18/3/21 – Minute No.210 – Swansea Council Issues Defibrillators 1) Councillor Mark Thomas and the Clerk continue to progress matters. Ongoing 2) The Clerk circulates the network map provided by Heartbeat Trust UK to the Community Council. CLOSED

Item No. 8 a)

Report of the Clerk

Llanrhidian Higher Community Council – 15th April 2021

Personnel & General Purposes Sub-Committee – Action Tracker

Purpose: This report details the actions recorded by the Community Council and response to the actions.

Report Author: Jeremy Parkhouse

For Information

1. Introduction

1.1 During the course of Finance & Property Sub-Committee meetings various actions may be decided which are recorded in the minutes of the meetings.

1.2 The Action Tracker process has been formulated to allow the decisions / actions of the Sub-Committee to be monitored.

1.3 An Action Tracker has been created which records the decisions taken by the Sub-Committee and provides an outcome for each action.

1.4 The Action Tracker providing outstanding actions is attached at Appendix 1.

1.5 The Action Tracker will be regularly updated and any completed actions will be marked ‘closed’.

1.6 The Action Tracker will be reported to each Community Council meeting for information.

Appendix 1 – Action Tracker (Since July 2019)

Appendix 1

Personnel & General Purposes Sub-Committee Action Tracker (Since October 2019) Action Outcome / Action 18/01/21 - To Consider the Following Reports of Paul Egan, HR Consultant, One Voice Wales a) Assessment of the Salary Level of the a) The Clerk progresses to Scale Point 29 Clerk / RFO of the NJC 2020-2021 National Pay b) Analysis of the Working Hours of the Scales from 1st April 2021; Completed Clerk. b) The Clerk forwards weekly timesheets to the Sub-Committee Chair; Ongoing c) Overtime earned be paid on a regular basis; d) Paul Egan, One Voice Wales be thanked for providing the report; Completed e) A vote of thanks be given to the Clerk for his work. Completed 22/03/21 – Personnel Matters 1) The Performance Indicators / objectives of the Clerk be noted; 2) The Continuous Professional Development (CPD) progress of the Clerk in obtaining the required CPD points to maintain his current membership level of SLCC be noted; 3) The Clerk has the following objectives / targets for the following year: -  Finalising improvement works at Mount Hermon Cemetery, ensuring that the PWLB loan is received prior to the end of this financial year, to submit the Gower Society grant application and to continue with the digital transfer of records;  Continuing with the current onsite works, to continue with the digital transfer of records and to plan further capital works at Parc Hendy Cemetery;  Organising CPR training at both Llanmorlais Hall and Penclawdd Community Centre within approximately 6 months if it is safe to do so and to work in partnership with the Penclawdd Ward Member regarding future provision of defibrillators;  Organisation of the Remembrance Sunday Service;  Continue to monitor building maintenance requirements through

the Finance & Property Sub- Committee;  Oversee the development of playground improvements. 4) The Clerk continues to investigate additional burials management, safety assessments and buildings management training.

Item No. 8b

Report of the Clerk

Llanrhidian Higher Community Council – 15th April 2021

Finance & Property Sub-Committee – Action Tracker

Purpose: This report details the actions recorded by the Community Council and response to the actions.

Report Author: Jeremy Parkhouse

For Information

1. Introduction

1.1 During the course of Finance & Property Sub-Committee meetings various actions may be decided which are recorded in the minutes of the meetings.

1.2 In the past, the Sub-Committee has little transparency regarding the outcomes of the actions minuted. As a result, the Action Tracker process has been formulated.

1.3 An Action Tracker has been created which records the decisions taken by the Sub-Committee and provides an outcome for each action.

1.4 The Action Tracker providing outstanding actions is attached at Appendix 1.

1.5 The Action Tracker will be regularly updated and any completed actions will be marked ‘closed’.

1.6 The Action Tracker will be reported to each Community Council meeting for information.

Appendix 1 – Action Tracker (Since July 2019)

Appendix 1 Finance & Property Sub-Committee Action Tracker (Since July 2019) Action Outcome / Action / Update 14/08/19 – Minute No.20 - To Agree and Monitor the Council’s Property Maintenance Schedule Llanmorlais Changing Rooms / MUGA / Car 1) A quotation be obtained in respect of Park painting the ceiling of the newer changing rooms – Clerk. ONGOING 2) Electricians confirm the floodlight control at the MUGA – Clerk / Councillor T Snell. ONGOING 3) Quotation be obtained in respect of installing additional drainage in the car park – Councillor T Snell. ONGOING Graig Y Coed A site visit be arranged to establish works required – Clerk. ONGOING Penclawdd Playground Options available to upgrade the equipment - Clerk / Councillors L Davies & M Roberts. ONGOING Foreshore Car Park 1) Disclaimer signs to be erected in the Car Park – Clerk. ONGOING Parc Hendy Cemetery 1) Top wall requires repair. Quotations to be organised – Clerk / Sub-Committee. ONGOING Benches Benches to be checked / photographed. – Clerk. ONGOING Information Boards To be cleaned. ONGOING 14/08/19 – Minute No.24 - To Review the Council’s Model Financial Regulations To Review the Council’s Model Financial Resolved to review the Model Financial Regulations Regulations be reviewed at a future meeting. ONGOING 07/10/19 – Minute No.32 - Discussion with Ground Maintenance Contractor – Ground Maintenance Contract (GMC) 2019-2022 Site(s) Proposal / Action Responsible Pipe running from property Councillor P Tucker / on Gowerton Road to far Councillor T Snell / Jonathan end of pitch. Photographs Davis / Clerk. ONGOING to be taken. 24/02/20 – Minute No.48 - To Agree and Monitor the Council’s Property Maintenance Schedule Penclawdd Recreation Discuss rugby pavilion roof Clerk / Councillor T Snell. Ground with Llanrhidian Higher ONGOING Sports Association Signage The Clerk obtains Clerk. ONGOING quotations in respect of provision of and fixing signs for all our sites.

15/06/20 – Minute No.54 - Discussion with Ground Maintenance Contractor – Ground Maintenance Contract (GMC) 2019-2022 Councillor T Snell JD highlighted that there was a patch of Japanese Knotweed (JK) across the path behind the Rugby Pavilion. JD stated that he would investigate, and he had treated JK near the tennis courts. CLOSED – Now included in Work Programme 15/06/20 – Minute No.57 - To Monitor the Council Budget 2020-2021 and to Agree Council Projects The Sub-Committee discussed at length the potential capital work required at individual sites, noting the possible costs and the need to complete the work within the current financial year if a PWLB loan is taken out. The work was prioritised as follows: -  Rebuilding of wall at Bowls Green; 1) the rebuilding of the wall at the Bowls  Completion of boundary wall at the top Green be placed on hold subject to further entrance to Parc Hendy Cemetery. information received from the Council’s  Installation of new fence at Crofty insurer; ONGOING Playground. 15/06/20 – Minute No.58 - The Council’s Property Maintenance Schedule Wernffrwd Church Install a new defibrillator, Clerk subject to Church procedures. Recommendation be made to Council on 18th June 2020. CLOSED 14/09/20 – Minute No. 64 - Finance & Property Sub-Committee Action Tracker Site(s) Proposal / Action Responsible Old Noticeboard at Health Check if Estuary Practice Clerk Centre had made progress in locating the noticeboard. ONGOING Fence at Graig Y Coed and Decision not to pay out to Clerk wall at Bowls Green be appealed. ONGOING Model Financial Regulations To be reviewed by Sub- Finance and Property Sub- Committee. ONGOING Committee 02/11/20 – Minute No. 73 - Quarterly Discussion with the Grounds Maintenance Contractor Site(s) Proposal / Action Responsible Dan Y Graig – Drainage JD to cut back overgrowth JD / Clerk pipe from neighbouring to expose the pipe, take property at east end of photographs and the Clerk ground. to write a letter to the occupants to find a mutually acceptable solution. ONGOING

Ash trees at Mount Hermon Clerk to contact Clerk / JD Cemetery / Llanmorlais Hall landowners at both sites to establish ownership. Wood obtained from felled trees be sold as firewood. ONGOING 02/11/20 – Minute No. 75 - Finance & Property Sub-Committee Action Tracker Missing noticeboard The Clerk was awaiting a Clerk response from Estuary Practice. ONGOING 25/01/21 – Minute No.81 - Quarterly Discussion with the Grounds Maintenance Contractor Site(s) Proposal / Action Responsible Dan Y Graig – Drainage JD to cut back overgrowth JD / Clerk / Councillor P Tucker pipe from neighbouring to expose the pipe, take / Councillor T Snell property at east end of photographs and the Clerk ground. to write a letter to the occupants to find a mutually acceptable solution once investigations are completed. Councillors P Tucker / T Snell to meet JD on 1st February 2021 on site to view the pipe and the water coming out of the rear of White Oaks, the property backing onto the ground. ONGOING Foreshore Car Park - JD was aiming to complete JD Replenishing Surface the works on Wednesday, 27th January 2021. However, he had concerns regarding the safety of completing the work with so many people around the area. Work to be completed once the shipping container housing the Pharmacy had been removed, at the end of February 2021. CLOSED Golfers Using Recreation JD had spoken to one JD Ground / Graig Y Coed person and intended approaching another regarding the damage being caused. CLOSED Save the Oaks Scheme Opportunity to have oak Councillor T Snell trees delivered via a scheme organised by Swansea Council. Further enquiries to be made and reported to the next meeting. CLOSED

25/01/21 – Minute No.82 - To Monitor the Biodiversity and Environment Development Action Plan Site(s) Proposal Action Signage for Gower plants Clerk to investigate signage. to inform residents / visitors. ONGOING 25/01/21 – Minute No.84 - To Monitor the Council Budget 2020-2021 and to Note the Council Budget for 2021-2022 Future Projects Future projects, particularly Clerk improvement works to both playgrounds be added to the agenda of the next meeting. CLOSED Grants Clerk investigates grants Clerk provided by Coalfield Regeneration grants. CLOSED – Council is outside the area covered 08/03/2021 – Minute No.90 – Hanging Baskets Update Hanging Baskets Update The Clerk orders two 3-tier Clerk planters from Swansea Council to be placed in front of Crofty Nursery, Pencaerfenni Lane and on New Road, at the entrance to Pencaerfenni Lane, Crofty; CLOSED The Clerk works with Clerk / Councillor M Thomas Councillor Mark Thomas to identify possible additional locations for flowers off the main road in the Penclawdd and Llanmorlais Wards. CLOSED 08/03/2021 – Minute No.91 – Future Projects A meeting be organised in Clerk April 2021 to discuss playground provision and Councillors L Davies / M Roberts report on progress made Councillor T Snell Councillor T Snell organises a list of works required at the Council’s various sites in order to obtain quotations;

Councillor N Doyle Councillor N Doyle forwards links to portacabin style changing rooms available to purchase online and the Clerk makes enquiries CLOSED Councillor T Snell / the Councillor T Snell / Clerk Clerk progress discussions with Penclawdd AFC regarding Dan Y Graig Pavilion. 08/03/2021 – Minute No.93 - Community Council Insurance 2021-2022 Community Council The Clerk proceeds with Clerk Insurance 2021-2022 obtaining at least 3 quotations in respect of Community Council Insurance 2021-2022. 29/03/21 – Minute No.100 - Quarterly Discussion with the Grounds Maintenance Contractor Site(s) Proposal / Action Responsible Recreation Ground – Land JD had completed the Recreation Ground – Land behind Bowls Pavilion clearance and would seed behind Bowls Pavilion wildflowers which had been added to the Biodiversity and Environment Development CLOSED Action Plan. Bowls Pavilion CCTV in Bowls Pavilion to Clerk be repaired / be fully functional going forward Dan Y Graig – Drainage JD had cut back Clerk / JD pipe from neighbouring overgrowth to expose the property at east end of pipe and taken ground. photographs. Councillor T Snell had met with householder who had requested to build a boundary wall / remove a willow tree. Clerk to write to householder stating that there were no objections to the removal of the tree / allow the wall to be built if the water pipes were redirected into the drain running along the boundary.

Recreation Ground – The work will be completed JD Drainage problem running shortly. from top entrance to below the steps at the bottom entrance. Foreshore Car Park - JD had completed the job. Sub-Committee Replenishing Surface Situation to be monitored. CLOSED 29/03/2021 – Minute No.102 – Playgrounds Inspection Report Wicksteed Inspection Jonathan Davis be JD / Clerk Report. requested to provide a quotation to complete all low / medium risk items contained in the report; Damaged Springy Donkey The cost of an alternative Clerk / JD to the springy donkey be investigated. 29/03/2021 – Minute No.103 - To Monitor the Council Budget 2020-2021 and to Note the Council Budget for 2021-2022 Playground Development A Working Group be Clerk formed at the Council Annual Meeting in order to progress Playground development Mount Hermon Car Park the Ground Maintenance JD / Clerk Contractor be requested to submit a quotation in respect of cutting back the brambles / undergrowth a Mount Hermon Car Park

39 Item No. 9

Llanrhidian Higher Community Council – 15th April 2021

COUNCIL PROPERTY / COMMUNITY PROJECTS / BURIAL GROUNDS

1. Dan Y Graig The boiler / pipework service has been completed and some small additional jobs are due to be completed. The Finance & Property Sub-Committee are investigating a drainage issue at the eastern end of the ground.

Councillor T Snell had made initial contact with Penclawdd AFC to discuss improvements to the pavilion.

The Clerk has written to the owner of the house off Gowerton Road who had requested to undertake work on the boundary of Community Council land.

2. Parc Hendy Cemetery Transferring burial records onto Edge IT Epitaph software is ongoing and good progress has been made to date.

3. The Dock / Penclawdd Playground The Community Council has a 6-monthly contract with Swansea Council to empty the omni bin. However, due to the sheer volume of rubbish being deposited, the bin is full / overflowing on the same day it is being emptied and rubbish is being left on the floor / on top of the bin, causing huge litter problems.

Swansea Council have given permission for a bin compound next to GG’s and a planning application has been submitted.

Friends of Penclawdd Playground Group have made progress and have met with HAGS regarding funding / grant options. The Clerk has been requested to arrange a Working Group to

Councillor R Sweet has responded to concerns from a resident regarding litter / fly-tipping in the area.

The Ground Maintenance Contractor has replenished the car park surface.

The Clerk is in contact with Benson Estates and a quotation to remove the fly- tipping at the Dock is awaited from Swansea Council. This will be charged to Benson Estates as landowners.

4. Memorial Gardens The Clerk is seeking quotations to add some metalwork to the Memorial stone.

40 5. Recreation Ground / Bowls Green The boiler / pipework service has been completed and some small additional jobs are due to be completed.

The insurance delay continues with regards to the retaining wall at the Bowls Green which collapsed during a storm in March 2020, remains. The Clerk has been liaising with Financial Services Ombudsman regarding the outstanding claims and the Council will hopefully receive responses in respect of both very shortly.

The ground has suffered from anti-social behaviour at the Bowls Green and the Rugby Pavilion. The Police have been informed and Officers had visited the ground as part of their regular checks.

The Ground Maintenance Contractor has scheduled drainage works for the middle to the end of May 2021.

6. Crofty Playground The Clerk has been requested to arrange a Working Group to progress improvements. The missing springy has been replaced.

7. Llanmorlais Changing Rooms / MUGA / Recreation Ground The boiler / pipework service has been completed and some small additional jobs are due to be completed. Councillor M Roberts has reported a broken downpipe on the changing rooms.

Work to improve the drainage in the car park at Llanmorlais Hall is due to be completed shortly.

8. Hermon Cemetery Transferring burial records onto Edge IT Epitaph software is ongoing and good progress has been made to date.

The PWLB loan was received on 30th March 2021 to cover the cost of repair / rebuilding the wall and improvements to the cremated remains. The Clerk has also applied for the Gower Society grant for £3,000 towards the works.

9. Graig Y Coed The boiler / pipework service has been completed and some small additional jobs are due to be completed.

The Council’s insurers agreed to pay for the removal of the tree but rejected the claim to replace the damaged fence as fences on open ground are not covered in our policy in cases of wind damage. The Clerk has been in discussions with the Financial Services Ombudsman regarding the appeal and a decision is awaited.

Additional maintenance works are required to the pavilion, particularly the roof, which has been added to the list of works being accumulated by Councillor T Snell.

41 10. Defibrillators The defibrillator for Wernffrwd Church was set up on 10th March 2021.

The Clerk and Councillor M Thomas met with Heartbeat Trust UK regarding supplying additional defibrillator units throughout the Penclawdd Ward. Councillor M Thomas has indicated that he would purchase 7 units out of his community allowance and the Community Council would have to decide if it wants to purchase an additional unit on the Bowls Pavilion.

For Discussion

11. Risk Inspections The Council Contractor undertakes risk inspections prior to work on all sites and has completed weekly forms in respect of the Council’s playgrounds.

12. Graig Y Coed Nature Reserve Unfortunately, the Lottery grant application was refused and another application is being submitted by July 2021.

13. Station Square Sign / Lectern’s Councillor N Doyle completed a risk inspection in March 2021.

14. Community Council Insurance The Council’s 3-year insurance agreement will end in June 2021 and the Clerk is actively seeking quotations.

Jeremy Parkhouse – 8th April 2021