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Core Strategy Development Plan Document

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Core Strategy Development Plan Document ANNEX 3 Bracknell Forest Borough Local Development Framework Core Strategy Development Plan Document Statement of Compliance (Regulation 28) Also known as Pre-submission Consultation Statement October 2006 CONTENTS 1. Introduction ..................................................................................... 1 2. Statement of Community Involvement ……………………………. 1 Part A: Consultation in accordance with Reg. 25 (Pre- Submission Consultation) 3. Core Strategy Newsletter 2004 …………………………………….... 3 4. Core Strategy (& Site Allocations) Sustainability Scoping Reports ………………………………………………………………….. 3 5. Core Strategy and Site Allocations Issues & Options Development Plan Documents ………………………………………4 Part B: Consultation under Reg. 26 (Pre-Submission Public Participation) 6. Bracknell Forest Borough Local Development Framework: Core Strategy Development Plan Document: Draft Spatial Framework for Bracknell Forest Borough to 2026 ………………………………7. 7. Responses- A summary of the main issues raised and how they have been addressed in the submission version of the Core Strategy ………………………………………………………………… 8 8. Draft Sustainability Appraisal (SA) January 2006 ……………… 8 1 D-R-A-F-T Core Strategy Development Plan Document Statement of Compliance (Regulation 28) 1 Introduction 1.1 This Statement of Compliance (the statement) has been prepared to outline how the Borough Council has involved people in the community in the preparation of the Bracknell Forest Borough Local Development Core Strategy Development Plan Document (DPD). 1.2 For clarification this Statement is the same as the ‘pre-submission consultation statement’ referred to in Reg. 28(3) (c) (iii). 1.3 The Statement has been prepared in accordance with Regulation (Reg. 28(1) (c) & (d)) of the Town and Country Planning (Local Development) (England) Regulations 2004. Reg. 28 (1) (c) requires that the submitted Core Strategy DPD should be accompanied by a statement detailing how the Borough Council carried out consultation under Reg. 25 Pre-submission consultation. Specifically:- a) the bodies consulted pursuant to Reg.25 b) how these bodies and any other persons were consulted c) summary of the main issues raised d) how these main issues have been addressed in the DPD 1.4 In addition, Reg. 28(1) (d) also requires details of all representations that were received in accordance with Reg. 27(2) as part of the Reg. 26 Pre- submission public participation including;- a) the number of representations made b) a summary of the main issues raised in the representations c) how those main issues have been addressed in the DPD 1.5 This Statement then specifically relates to two periods of public consultation: Part A: Consultation under Reg. 25 (Pre-Submission Consultation) Part B: Consultation under Reg. 26 (Pre-Submission Public Participation) 2 Statement of Community Involvement 2.1 The Borough Council’s Statement of Community Involvement (SCI) was adopted in July 2006. The SCI sets out in detail how the Borough Council will involve all members of the local community in preparing Local Development Documents (LDDs) and considering planning applications. It 2 contains methods and processes that reflect the way people would prefer to be involved. 2.2 The pre-submission consultation (Reg.25) and the pre-submission public participation consultation (Reg.26) were prepared having regard to the emerging SCI. Prior to the start of each consultation a strategy was prepared detailing the methods of consultation to be used. Reference was made to Table 1 of the SCI which sets out statutory minimum requirements for consultation and the additional engagement, (the extra we may wish to do). Appendix 4 of the SCI, the suggested tool kit of people, places, methods & techniques was also referred to. Table: 1 Stages in the preparation of The Core Strategy DPD & Statement of Community Involvement DPD Stage SCI Stage Core Strategy DPD, SCI Adopted, July 2006 submitted November 2006 CS DPD: Draft Spatial Submission Version SCI, October Framework for Bracknell 2005 Forest Borough to 2026, draft Sustainability Appraisal Jan/Feb 2006 CS & SA DPD Issues & Draft SCI, March 2005 Options July/August 2005, Initial Sustainability Appraisal, July 2005 Core Strategy Newsletter, Newsletter, ‘First Steps In Getting Us October 2004, All Involved’, November 2004 CS & SA Sustainability Appraisal Scoping Reports, December 2004 Part A: Consultation under Reg. 25 (Pre-Submission Consultation) The following documents were published:- • Core Strategy Newsletter – October 2004 • Sustainability Appraisal scoping report – February 2005 • Core Strategy & Site Allocations Development Plan Document – Issues and Options - July/August 2005 • Initial Sustainability Appraisal – July/August 2005 3 3 Core Strategy Newsletter 2004 3.1 A Core Strategy newsletter was published in October 2004. This was prepared at an early stage in the pre-submission consultation process of the Core Strategy DPD (Reg. 25). The purpose of the newsletter was to: • Provide feedback on the Issues Paper consultation published in 2003 which attracted over 500 responses; • Set out further information on the preparation of documents forming the Local Development Framework; and • Seek further views on the issues and ideas for options. Who was consulted ? 3.2 More than 400 stakeholders were contacted including; all relevant specific consultees under Reg. 25 stage 1 and selective general consultees, including local interest and community groups and organisations, other Local Authorities, planning consultants and housebuilders, public employers, registered social landlords and public transport providers (See Appendices 1& 2). 3.3 How were they consulted The consultation was by newsletter which was sent to those listed above. The newsletter was also available on the Council’s web-site. Responses 3.4 25 responses were received covering a wide range of issues relating to amongst others, sustainable development, the need for a clear direction for future development and the co-ordination of infrastructure. These responses are summarised in more detail at Appendix 3. How these issues have been addressed: 3.5 Responses from the newsletter were one element of the range of sources used to inform the preparation of the Core Strategy and Site Allocations Issues and Options Document. 4 Core Strategy & Site Allocations Sustainability Appraisal Scoping Reports 4 4.1 In December 2004 a Scoping Report for a Sustainability Appraisal (SA), incorporating the requirement for a Strategic Environmental Assessment (SEA), of the Core Strategy DPD was published for consultation. 4.2 This consultation document sought to ensure the SA is comprehensive and robust enough to support the Core Strategy Document in later stages and to seek advice on the appropriateness of the sustainability objectives and key sustainability issues and comprehensiveness of baseline data. 4.3 A Scoping Report for the Site Allocations DPD was published for consultation in January 2005 and a revised Report was published in February 2005. Who was consulted ? 4.4 The four specific Consultation Bodies, The Environment Agency, The Countryside Agency, English Heritage and English Nature were consulted. In accordance with draft Sustainability Appraisal guidance and Planning Policy Statement 12. Other appropriate social and economic consultees were also contacted (See Appendix 4) How they were consulted 4.5 Consultees were sent a paper or electronic copy of the Scoping Reports. To help the consultation process, comments were requested on a series of questions. In addition both scoping reports were published on the Borough Council website. Responses 4.6 8 external responses were received from this consultation relating to the built environment, open space and landscape, pollution and water usage, specific comments on key sustainability issues and specific comments on biodiversity baseline data and collection of indicators in later stages of SA. A full summary is listed in Appendix 5. How these issues were addressed 4.7 The comments received were either noted for further action, or integrated into the Initial Sustainability Appraisal (see below) 5 Core Strategy and Site Allocations Issues and Options Development Plan Documents July/August 2005 5.1 In the summer of 2005, a series of documents were produced as part of the process of engaging the community and local stakeholders in discussions 5 on issues and options relevant to the Core Strategy and Site Allocations DPD. The following documents were produced at this stage: • Bracknell Forest Borough Core Strategy and Site Allocations DPD, Issues and Options – The Context • Bracknell Forest Borough Core Strategy and Site Allocations DPD, Issues and Options – Your Views (a questionnaire) • Bracknell Forest Borough Core Strategy and Site Allocations Initial Sustainability Appraisal (and summary) • Bracknell Forest Borough Local Development Framework Fact Pack • Urban Housing Potential Study, April 2005 Who was consulted ? 5.2 Specific Consultees and General Consultees listed in Appendix 1 and 2 of this report including a wide range of local interest and community groups and organisations, other local authorities, planning consultants and housebuilders, public employers, registered social landlords and public transport providers. How they were consulted 5.3 Consultation on the Core Strategy and Site Allocations Issues and Options took place between 4 th July and 31 st August 2005. The methods of consultation are listed in Appendix 6. This also indicates how this relates to the stages and methods
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