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Malpas and Overton Neighbourhood Plan Consultation Statement

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Malpas and Overton Neighbourhood Plan Consultation Statement Malpas and Overton Neighbourhood Plan Consultation Statement August 2014 Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 1 Contents Page 1. Introduction 3 2. Initial Consultation 5 3. Vision and Objectives Stage 7 4. Intensive Workshop 11 5. Transport and Access Review Workshop 13 6. Draft NP Community Consultation 15 7. Conclusion 17 Appendices 18 1. List of Statutory Consultees 2. List of Councils consulted 3. List of Individuals consulted 4. List of societies visited 5. Initial Maxwell questionnaire 6. Responses to Maxwell leaflet 7. Vision & Objectives booklet 8. Responses to Vision and Objectives booklet 9. List of Workshop attendees 10. Workshop Summary document 11. Transport and Access Review 12. Draft Neighbourhood Plan leaflet 13. Change Request Log 14. CWaC Communication Log Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 2 committee responsible for all Introduction communications was assembled. This Consultation Statement is a The consultation process was designed to summary of the community consultation ensure that initiatives took place at that was undertaken when producing the critical points in the Neighbourhood Plan Malpas and Overton Neighbourhood Plan production process. Decisions needed to (NP). be taken that would affect all sections of the community. It was therefore critical This document shows how the that as many people as possible should requirements of Regulation 14 and 15 of be engaged in the production process. the Neighbourhood Planning (General) Regulations 2012 have been met during An extensive variety of events and the production of the Neighbourhood communication techniques were Plan. employed, including the innovative design of a caricature that represented In November 2011 after gaining the the NP area (Maxwell). The results were support of Malpas Parish Council, a fed back to local people promptly after Neighbourhood Plan Steering Group each consultation exercise. (NPSG), consisting of 12 local residents was formed, and tasked with producing a Despite many early meetings being held plan. in Steering Group members’ houses, it became clear that external finance would From the outset the objective was to be required to produce the NP, so a produce a Neighbourhood Plan that was government grant for £7K was applied for the people of Malpas and Overton by for and received. the people of Malpas and Overton. For this reason particular emphasis was However, the monetary cost of placed on “Front-loaded” community producing the NP has far surpassed this consultation to engage as wide a range of figure. This is due to the engagement of local people and interested parties as IBI Taylor Young Planning Consultants, possible, before any specific proposals and major expenditure on community were formulated. engagement activities, which were seen To ensure that the views and priorities of as essential to maximise the input by the local community could inform the local residents and to judge the village plan right from the beginning, a sub- mood as the work progressed. Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 3 remained focused upon the essential In 2013 a community fundraising appeal issues. was made and this brought in over We would not have achieved a draft NP £9,100, which made a huge contribution by early 2014 without the wisdom to the fund and enabled the NPSG to provided by IBI Taylor Young, specifically, complete its work and ensure that we Simon Peake and Jim Fox, our dedicated had the support of our planning team. consultancy during the whole production process. The consultation initiatives took place at the following stages of the At the start the Neighbourhood Plan neighbourhood plan production process:- Steering Group undertook a branding 1. Initial consultation exercise and created the “Maxwell” caricature, which would act as a mascot April - July 2012 for the NP. Maxwell was created from the outline of 2. Vision and Objectives Malpas Parish when drawn on a map. He May 2013 has appeared on all publications, which has included the Neighbourhood Plan 3. Intensive 2 day workshop website, the Face Book site, the Parish September 2013 News (in 16 editions) and on posters. These publications were used throughout 4. Transport and Travel Workshop the process to keep people informed of November 2013 our progress. Every opportunity was given to enable members of the 5. Draft NP community consultation community to seek more information or ask further questions should they wish to Winter/Spring 2013-2014 do so. In addition to this, regular updates on progress were given at monthly Parish This Consultation Statement provides a Council Meetings. summary of each of the above stages with additional details provided in the Our work was supported and guided appendices. throughout by IBI Taylor Young, our For the full list of all those who Planning Consultants. We liaised with contributed to the consultation process, them throughout the production stages please see Appendices 1, 2 and 3. of the NP. Their support and guidance proved to be essential. This provided us with an additional and wider perspective form of consultation, and ensured that we were working effectively and that we Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 4 Who was consulted? The official consultation period was from 23rd April until 14th May 2012. Malpas has been designated as a key service centre by Cheshire West and Chester Council, (CWaC) because of its role in providing services and facilities to the surrounding villages and hamlets. The aim of this initial consultation was therefore to engage as many people as possible and not just those who live in 1. Initial Consultation Malpas and Overton Villages. How were they consulted? A Face Book page was created to raise awareness and the Steering Group visited over 25 local clubs and societies during May and June 2012. (See Appendix 4 for the list of societies visited). A questionnaire/leaflet was distributed to every house within the neighbourhood plan area (Appendix 5). It was then decided to extend the consultation period to include the Malpas 2012 Queens Diamond Jubilee Celebration Event on Monday 4th June. This took the form of a stall at the Fete to allow as many people as possible to express their Objective views on this important matter. On the This was the first public consultation day 50 people visited the stall and event on the Neighbourhood Plan for became engaged in the process. Malpas and Overton. The aim was to introduce the idea of a neighbourhood plan to the residents and to identify their The consultation results issues, concerns and hopes and In all there were 91 written responses to aspirations for the future. It was this consultation. decided by the Steering Group that the The overall conclusions from the feedback would be used to draft a vision consultation process are summarised and objectives document. below. The list indicates the most popular responses first and the least Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 5 popular at the bottom. The list only o Benches at the Recreation shows the most significant responses. For Ground a complete list of all the responses see Appendix 6. 4. How the people of Malpas and Overton would like to see the village evolve 1. The main things people liked about o People would like slow living in Malpas o Plenty of services and amenities managed evolution as has o Friendly place to live historically happened in the o Good community spirit past. o Like the village as it is o More car parking o The rural aspect of the area with o No big housing estates good walking opportunities o More traffic control o Peaceful o More small businesses o Good choice of clubs and societies o More open green spaces o Gastro Pub 2. The Main things people didn’t like about living in Malpas How the issues and concerns were o Traffic congestion responded to o Inconsiderate parking The results were published on the Malpas Neighbourhood Plan web site. o Idea of more housing (www.malpasplan.co.uk) On 13th o Speeding traffic October 2012 an open exhibition was o Empty shops/buildings held in the Jubilee Hall, Malpas, o Lack of children’s play areas displaying the results of the IBI Taylor Young Character Study of ten areas of 3. The main things that they thought Malpas. 60 local people attended the were lacking in Malpas event. At the exhibition, people’s views o Lack of car parks and car were canvassed in a formal manor, to parking spaces assess the village mood. o Family friendly gastro pub This event generated a lot of local o Needs better children’s play concern and proved to have a significant areas impact on the design of the o More facilities for young Neighbourhood Plan. people o More yellow lines to stop As a result of all these consultations a inconsiderate parking draft vision and objectives document was produced. o Heritage trail Malpas and Overton Neighbourhood Plan – Community Consultation Statement Final v1 04-09-2014 6 Appendix 7) Questions were asked on 35 proposals, structured around seven themes. These were later re-aligned to six themes as documented in the draft Neighbourhood Plan. The consultation results In total, 152 people responded to the consultation and returned completed questionnaires. The overall conclusions from the consultation process are summarised below. A full detailed 2. Second Consultation - breakdown of results to the various questions can be found in Appendix 8. Vision and Objectives stage It is important to note that there were a small number of comments in opposition to the proposals made in the Vision and Objective Objectives document.
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