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Minutes 7Th AGM Bayview Penang 2014 & Annual Report 2015

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Minutes 7Th AGM Bayview Penang 2014 & Annual Report 2015 AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL-MAKMAL PERTANIAN MALAYSIA) Annual Report 2014/2015 0 AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL – MAKMAL PERTANIAN MALAYSIA) AgLAM ANNUAL REPORT 2014/2015 CONTENT PAGE Minutes of the 7th AGM 2 Notice of the 8th AGM 7 Annual Report for 2014/2015 8 Appendix C (Statement of account 2014) 15 1 AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL – MAKMAL PERTANIAN MALAYSIA) c/o Sime Darby Research Centre R&D Centre Carey Island-Downstream, Lot 2664, Jalan Pulau Carey, 42960 Pulau Carey, Kuala Langat, Selangor, Malaysia. Tel : 03-3326 6900 Fax : 03-3326 6884 Inaugurated on 28 May 2007 AGRICULTURE LABORATORY ASSOCIATION MALAYSIA MINUTES OF THE 7th ANNUAL GENERAL MEETING Date : 8th May 2014 Time: 2.30 p.m. Venue: Bayview Hotel, Penang Attendance 1 En. Amir Hamzah Yasak 2 En. Wan Abd. Halim Wan Alias 3 Pn. Rozita Ahmad 4 Cik Hasnidarul Ahmad 5 Ms. Tan Lei Hong 6 Ms Petronella Ah Tung 7 En. Ahmad Sarwani Adni 8 Dr. Rosmahani Che Isa 9 En. Mohd. Afieq Mohd. Tajudin 10 En. Mohd. Safidin Khasim 11 Mr. Soon Kat Fong 12 Pn. Zaiton Abu Baidah 13 Cik Nor Suziana Suhaimi 14 Cik Nurul Shafikah Muhammad 15 En. Chandran Manikam 16 Cik Haslina Jamek 17 Mr. Soon Kat Fong 18 Dr Alvin Chai Lian Kuet 19 Ms Dena M. Edmund 20 Pn. Norsiah Nordin 21 Cik Norliana Sardi 22 Pn. Masnon Zaharah Mansor 23 Cik Mazlizawati Abd. Manan 24 Ms Selva Malar A/P Aripitri 25 En. Ahmad Fadzlan Hamden 2 1. Chairman Address The Chairman welcomed all the members for their attendance to the 7th Annual General Meeting. In the opening remarks, the Chairman highlighted several important points from the Annual Report and the event conducted in 2013/2014 session. Info 2. Review of Minutes of the 6th Annual General Meeting (AGM) and Matters arising The minutes were accepted with no amendments and was proposed accepted by Ms Petronella Ah Tung from AAR and seconded by Cik Mazlizawati Abd. Manan from All Cosmos Industries Sdn. Bhd. Info 2.1 Fixed Deposit This will be further discussed in the MC meeting. Action: MC 2.2 T-Shirt Two t-shirts will be allocated for each laboratories. Additional cost of RM 29.50 will be charged for extra T- Shirts. T-shirt will be circulated in the next PT meeting. Action: Treasurer 2.3 Training Calender Training calendar will be further discussed in MC meeting. Action : MC 2.4 List of AgLAM members List of AgLAM members will be updated and emailed to members. Action: Secretary 3 3. Activities Report 2013/2014 The activities report for 2013 was presented by Pn. Rozita Ahmad from FRIM as the Honorary Secretary of AgLAM. The report was accepted by Mr Chandran Manikam from CCM Fertilizer and seconded by Pn. Zaiton Abu Baidah from Kedah Bioresources Corporation. Info 4. Financial Report 2013/2014 The finance report for 2013 was presented by Ms Tan Lei Hong from AAR as the Honorary Treasurer. The report was accepted by Dr Alvin Chai Lian Kuet from DOA, Sarawak and seconded by Pn. Rozita Ahmad from FRIM. Info 5. Amendment to the Constitution The amendment to the AgLAM constitution was presented by En. Ahmad Sarwani Adni from Sime Darby Research Centre. The first constitution was obtained on 28 May 2007 and first amendment to the constitution was made on 21 July 2011. Among the amendments were: i) Article 2: The registered office and postal address Previously named as Golden Hope was changed to Sime Darby Research Centre, R&D, Golden Hope. ii) Article 6: Entrance fee and annual subscription The entrance fee was revised from RM 100 to RM 500; The annual fee was amended from RM 500 to RM 800. iii) Article 9 (No. 2) : Management committee 4 management committee members was amended to six. iv) Article 12 (No. 1) : The internal auditor To appoint two internal auditors that will be decided by the MC to replace Ms Chin Siew Phin who has retired. Note : Ordinary members are members who participate in the proficiency testing programme (PT) and given discounted rate in the ASPFA seminar. Associate members are members who do not participate in the PT and has no voting right. However, they are allowed to participate in the ASPFA seminar. 4 Info 6. Election of Proficiency Testing Programme Coordinators The Proficiency testing programme coordinators for soil, plant, fertilizer and compostlisted were maintained for 2014/2015 period as agreed by all members. Soil PT coordinator : En. Sapudin Shukor (FELDA) Plant PT coordinator : En. Ahmad Sarwani Adni (Sime Darby Bhd.) Fertilizer PT coordinator : Ms Tan Lei Hong (AAR) Compost PT coordinator : En. Amran Mohamad (FELCRA) Info 7. Election of Management Committee The management committee members listed below were maintained and continued for 2014/2015. This were accepted by Mr Chandran Manikam from CCM Fertilizer and seconded by Pn. Zaiton Abu Baidah from Kedah Bioresources Corporation. Chairman :En. Amir Hamzah Yasak (ESPEK) Vice Chairman :En. Sapudin Shukor (FELDA) Hon. Secretary :Pn. Rozita Ahmad (FRIM) Hon. Asst. Secretary :Dr. Rosmahani Che Isa (MRB) Hon. Treasurer :Ms Tan Lei Hong (AAR) Members :En. Ahmad Sarwani Adni (Sime Darby Bhd.) :Dr. Che Fauziah Ishak (UPM) :En. Mohd. Safidin Kashim (MARDI) :Ms Haslina Jamek (CCM Fertilizer.) :En. Amran Mohamad (FELCRA) Info 8. Election of Internal Auditors The internal auditors were maintained for 2014/2015 period as agreed by all members. Dr. Alvin Chai Lian Kuet (DOASK) and En. Chandran Manikan (CCM Fertilizer) Info 5 9. Other Matters 9.1 Constitution i) The constitution will be sent to all AgLAM members. Action: ASA & Secretary ii) Association related to Malaysia need to have members from different states. It is required to register MC members from 7 different states. Action: MC 9.2 Heavy metal analysis for Fertilizer Mr. Chandran from CCM Fertilizer requested AgLAM to look into heavy metal method for fertilizer. Action: MC 9.3 Phosphate Rock Fertilizer Mr Chandran from CCM Fertilizer requested AgLAM to look into the specification for phosphate rock fertilizer. Action: MC 9.4 Visit to Kedah Bioresources Corporation Sdn. Bhd. Pn. Zaiton Abu Baidah briefed about Kedah Bioresources Corporation Sdn. Bhd. and the visit on 9 May 2014. On behalf of AgLAM , the Chairman thanked Pn. Zaiton for the organized visit. Info The meeting was adjourned at 4.00 p.m. Minuted by: Confirmed by: Rozita Ahmad Amir Hamzah Yasak Honorary Secretary Chairman 2013/2014 session 2013/2014 session 6 AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL – MAKMAL PERTANIAN MALAYSIA) c/o Sime Darby Research Centre R&D Centre Carey Island-Downstream, Lot 2664, Jalan Pulau Carey, 42960 Pulau Carey, Kuala Langat, Selangor, Malaysia. Tel : 03-3326 6900 Fax : 03-3326 6884 3 Sept. 2015 To All Members, Dear Sir/Madam, NOTICE OF 8th ANNUAL GENERAL MEETING (AGM) Notice is hereby given that the 8th Annual General Meeting of the Agriculture Laboratory Association of Malaysia (AgLAM) will be held at Berjaya Waterfront Hotel, Johor Bahru on Wednesday, 30 September 2015. The agenda for the meeting is as follows: 1. Chairman’s address 2. Report of activities 3. Financial statement of account 4. Amendments to the constitution (if any) 5. Election of Proficiency Testing Programme Coordinators 6. Election of Management Committee 7. Election of Internal Auditors 8. AgLAM recommended fair price 9. Presentation AgLAM certificates of excellence and participation 10. Any other matters Members who wish to include matters for discussion under item 4 and 10 of the agenda are requested to notify the Secretary in writing at least 7 days before the Annual General Meeting. Yours faithfully, RozitaAhmad (ROZITA AHMAD) Hons. Secretary On behalf of Chairman of AgLAM 7 ANNUAL REPORT 2014/2015 1.0 The Management Committee 1.1 Members of the committee Chairman :En. Amir Hamzah Yasak (ESPEK) Vice Chairman :En. Sapudin Shukor (FELDA) Hon. Secretary :Pn. Rozita Ahmad (FRIM) Hon. Asst. Secretary :Dr. Rosmahani Che Isa (MRB) Hon. Treasurer :Ms Tan Lei Hong (AAR) Members :En. Ahmad Sarwani Adni (Sime Darby Bhd.) :Dr. Che Fauziah Ishak (UPM) :En. Mohd. Safidin Kashim (MARDI) :Ms Haslina Jamek (CCM Fertilizer.) :En. Amran Mohamad (FELCRA) Soil PT coordinator : En. Sapudin Shukor (FELDA) Plant PT coordinator : En. Ahmad Sarwani Adni (Sime Darby Bhd.) Fertilizer PT coordinator : Ms Tan Lei Hong (AAR) Compost PT coordinator : En. Amran Mohamad (FELCRA) Internal Auditors : Dr. Alvin Chai Lian Kuet (DOASK) : En. Chandran Manikan (CCM Fertilizer) 8 1.2 Management committee meetings The management committee met two times in year 2014. The meetings were held on 13th March and 5th August 2014 at AAR. Name 1st 2nd Total attendance 2014 2013-2014 Chairman :En. Amir Hamzah Yasak √ √ 2/2 4/4 Vice Chairman :En. Sapudin Shukor √ √ 2/2 4/4 Hon. Secretary: Pn. Rozita Ahmad √ √ 2/2 4/4 Hon. Asst. Secretary: Dr. Rosmahani Che Isa √ √ 2/2 3/4 Hon. Treasurer: Ms Tan Lei Hong √ √ 2/2 4/4 Members: Dr. Che Fauziah Ishak √ 1/2 1/4 En. Ahmad Sarwani √ √ 2/2 2/4 En. Mohd. Safidin Kashim √ 1/2 1/4 Cik Haslina Jamek 0/2 2/4 En. Amran Mohamad 0/2 0/4 1.3 ASPFA 2014 MC meeting 5 MC meetings for ASPFA 2014 were carried out as follows, Meeting no. Date Venue Attendance 1 8 May Bayview hotel, Penang 9/11 2 5 August AAR 8/11 3 11 September Bluewave, Shah Alam 8/11 4 27 October AAR 7/11 5 10 November AAR 6/11 9 2.0 Membership 2.1 New member In year 2014, AgLAM received 4 new laboratory members for the PT programme. They were Tropical Peat Research laboratory Unit, Taiko Fertiliser Sdn.
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