Minutes 7Th AGM Bayview Penang 2014 & Annual Report 2015

AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL-MAKMAL PERTANIAN MALAYSIA)

Annual Report 2014/2015

AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL – MAKMAL PERTANIAN MALAYSIA)

AgLAM ANNUAL REPORT 2014/2015

CONTENT PAGE

Minutes of the 7th AGM 2

Notice of the 8th AGM 7

Annual Report for 2014/2015 8

Appendix C (Statement of account 2014) 15

AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL – MAKMAL PERTANIAN MALAYSIA) c/o Sime Darby Research Centre R&D Centre Carey Island-Downstream, Lot 2664, Jalan Pulau Carey, 42960 Pulau Carey, Kuala Langat, Selangor, Malaysia. Tel : 03-3326 6900 Fax : 03-3326 6884 Inaugurated on 28 May 2007

AGRICULTURE LABORATORY ASSOCIATION MALAYSIA

MINUTES OF THE 7th ANNUAL GENERAL MEETING

Date : 8th May 2014

Time: 2.30 p.m.

Venue: Bayview Hotel, Penang

Attendance

1 En. Amir Hamzah Yasak 2 En. Wan Abd. Halim Wan Alias 3 Pn. Rozita Ahmad 4 Cik Hasnidarul Ahmad 5 Ms. Tan Lei Hong 6 Ms Petronella Ah Tung 7 En. Ahmad Sarwani Adni 8 Dr. Rosmahani Che Isa 9 En. Mohd. Afieq Mohd. Tajudin 10 En. Mohd. Safidin Khasim 11 Mr. Soon Kat Fong 12 Pn. Zaiton Abu Baidah 13 Cik Nor Suziana Suhaimi 14 Cik Nurul Shafikah Muhammad 15 En. Chandran Manikam 16 Cik Haslina Jamek 17 Mr. Soon Kat Fong 18 Dr Alvin Chai Lian Kuet 19 Ms Dena M. Edmund 20 Pn. Norsiah Nordin 21 Cik Norliana Sardi 22 Pn. Masnon Zaharah Mansor 23 Cik Mazlizawati Abd. Manan 24 Ms Selva Malar A/P Aripitri 25 En. Ahmad Fadzlan Hamden

1. Chairman Address

The Chairman welcomed all the members for their attendance to the 7th Annual General Meeting. In the opening remarks, the Chairman highlighted several important points from the Annual Report and the event conducted in 2013/2014 session.

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2. Review of Minutes of the 6th Annual General Meeting (AGM) and Matters arising

The minutes were accepted with no amendments and was proposed accepted by Ms Petronella Ah Tung from AAR and seconded by Cik Mazlizawati Abd. Manan from All Cosmos Industries Sdn. Bhd.

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2.1 Fixed Deposit

This will be further discussed in the MC meeting. Action: MC

2.2 T-Shirt

Two t-shirts will be allocated for each laboratories. Additional cost of RM 29.50 will be charged for extra T- Shirts. T-shirt will be circulated in the next PT meeting.

Action: Treasurer

2.3 Training Calender

Training calendar will be further discussed in MC meeting. Action : MC

2.4 List of AgLAM members

List of AgLAM members will be updated and emailed to members.

Action: Secretary

3. Activities Report 2013/2014

The activities report for 2013 was presented by Pn. Rozita Ahmad from FRIM as the Honorary Secretary of AgLAM. The report was accepted by Mr Chandran Manikam from CCM Fertilizer and seconded by Pn. Zaiton Abu Baidah from Kedah Bioresources Corporation.

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4. Financial Report 2013/2014

The finance report for 2013 was presented by Ms Tan Lei Hong from AAR as the Honorary Treasurer. The report was accepted by Dr Alvin Chai Lian Kuet from DOA, Sarawak and seconded by Pn. Rozita Ahmad from FRIM.

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5. Amendment to the Constitution

The amendment to the AgLAM constitution was presented by En. Ahmad Sarwani Adni from Sime Darby Research Centre. The first constitution was obtained on 28 May 2007 and first amendment to the constitution was made on 21 July 2011. Among the amendments were:

i) Article 2: The registered office and postal address Previously named as Golden Hope was changed to Sime Darby Research Centre, R&D, Golden Hope.

ii) Article 6: Entrance fee and annual subscription The entrance fee was revised from RM 100 to RM 500; The annual fee was amended from RM 500 to RM 800.

iii) Article 9 (No. 2) : Management committee 4 management committee members was amended to six.

iv) Article 12 (No. 1) : The internal auditor To appoint two internal auditors that will be decided by the MC to replace Ms Chin Siew Phin who has retired.

Note : Ordinary members are members who participate in the proficiency testing programme (PT) and given discounted rate in the ASPFA seminar.

Associate members are members who do not participate in the PT and has no voting right. However, they are allowed to participate in the ASPFA seminar.

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6. Election of Proficiency Testing Programme Coordinators

The Proficiency testing programme coordinators for soil, plant, fertilizer and compostlisted were maintained for 2014/2015 period as agreed by all members.

Soil PT coordinator : En. Sapudin Shukor (FELDA) Plant PT coordinator : En. Ahmad Sarwani Adni (Sime Darby Bhd.) Fertilizer PT coordinator : Ms Tan Lei Hong (AAR) Compost PT coordinator : En. Amran Mohamad (FELCRA)

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7. Election of Management Committee

The management committee members listed below were maintained and continued for 2014/2015. This were accepted by Mr Chandran Manikam from CCM Fertilizer and seconded by Pn. Zaiton Abu Baidah from Kedah Bioresources Corporation.

Chairman :En. Amir Hamzah Yasak (ESPEK) Vice Chairman :En. Sapudin Shukor (FELDA) Hon. Secretary :Pn. Rozita Ahmad (FRIM) Hon. Asst. Secretary :Dr. Rosmahani Che Isa (MRB) Hon. Treasurer :Ms Tan Lei Hong (AAR) Members :En. Ahmad Sarwani Adni (Sime Darby Bhd.) :Dr. Che Fauziah Ishak (UPM) :En. Mohd. Safidin Kashim (MARDI) :Ms Haslina Jamek (CCM Fertilizer.) :En. Amran Mohamad (FELCRA)

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8. Election of Internal Auditors

The internal auditors were maintained for 2014/2015 period as agreed by all members.

Dr. Alvin Chai Lian Kuet (DOASK) and En. Chandran Manikan (CCM Fertilizer)

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9. Other Matters

9.1 Constitution

i) The constitution will be sent to all AgLAM members.

Action: ASA & Secretary

ii) Association related to Malaysia need to have members from different states. It is required to register MC members from 7 different states.

Action: MC

9.2 Heavy metal analysis for Fertilizer

Mr. Chandran from CCM Fertilizer requested AgLAM to look into heavy metal method for fertilizer. Action: MC

9.3 Phosphate Rock Fertilizer

Mr Chandran from CCM Fertilizer requested AgLAM to look into the specification for phosphate rock fertilizer. Action: MC

9.4 Visit to Kedah Bioresources Corporation Sdn. Bhd.

Pn. Zaiton Abu Baidah briefed about Kedah Bioresources Corporation Sdn. Bhd. and the visit on 9 May 2014. On behalf of AgLAM , the Chairman thanked Pn. Zaiton for the organized visit. Info

The meeting was adjourned at 4.00 p.m.

Minuted by: Confirmed by:

Rozita Ahmad Amir Hamzah Yasak

Honorary Secretary Chairman

2013/2014 session 2013/2014 session

3 Sept. 2015

To All Members, Dear Sir/Madam,

NOTICE OF 8th ANNUAL GENERAL MEETING (AGM)

Notice is hereby given that the 8th Annual General Meeting of the Agriculture Laboratory Association of Malaysia (AgLAM) will be held at Berjaya Waterfront Hotel, Johor Bahru on Wednesday, 30 September 2015.

The agenda for the meeting is as follows:

1. Chairman’s address 2. Report of activities 3. Financial statement of account 4. Amendments to the constitution (if any) 5. Election of Proficiency Testing Programme Coordinators 6. Election of Management Committee 7. Election of Internal Auditors 8. AgLAM recommended fair price 9. Presentation AgLAM certificates of excellence and participation 10. Any other matters

Members who wish to include matters for discussion under item 4 and 10 of the agenda are requested to notify the Secretary in writing at least 7 days before the Annual General Meeting.

Yours faithfully,

RozitaAhmad (ROZITA AHMAD) Hons. Secretary

On behalf of Chairman of AgLAM

ANNUAL REPORT 2014/2015

1.0 The Management Committee

1.1 Members of the committee

Internal Auditors : Dr. Alvin Chai Lian Kuet (DOASK)

: En. Chandran Manikan (CCM Fertilizer)

1.2 Management committee meetings

The management committee met two times in year 2014. The meetings were held on 13th March and 5th August 2014 at AAR.

Name 1st 2nd Total attendance

2014 2013-2014

Chairman :En. Amir Hamzah Yasak √ √ 2/2 4/4

Vice Chairman :En. Sapudin Shukor √ √ 2/2 4/4

Hon. Secretary: Pn. Rozita Ahmad √ √ 2/2 4/4

Hon. Asst. Secretary: Dr. Rosmahani Che Isa √ √ 2/2 3/4

Hon. Treasurer: Ms Tan Lei Hong √ √ 2/2 4/4

Members:

Dr. Che Fauziah Ishak √ 1/2 1/4

En. Ahmad Sarwani √ √ 2/2 2/4

En. Mohd. Safidin Kashim √ 1/2 1/4

Cik Haslina Jamek 0/2 2/4

En. Amran Mohamad 0/2 0/4

1.3 ASPFA 2014 MC meeting

5 MC meetings for ASPFA 2014 were carried out as follows,

Meeting no. Date Venue Attendance

1 8 May Bayview hotel, Penang 9/11

2 5 August AAR 8/11

3 11 September Bluewave, Shah Alam 8/11

4 27 October AAR 7/11

5 10 November AAR 6/11

2.0 Membership

2.1 New member

In year 2014, AgLAM received 4 new laboratory members for the PT programme. They were Tropical Peat Research laboratory Unit, Taiko Fertiliser Sdn. Bhd., Agri Borneo Fertilizers Sdn. Bhd. and Palm Biolab Sdn. Bhd.

2.2 Total participating laboratories

The highest participating laboratories were in the fertilizer programme with the total number of 50 members. This is followed by plant programme with total number of 37 members. 34 laboratories participated in each soil and compost programme.

Prog. Lab Lab Lab Reported Parameters (2012) (2013) (2014)

Soil 29 32 34 N, Avail.P, Org.C, Ex. Ca, Mg,K,Na, Total P, CEC, pH, Conductivity Silt,Clay, Fine sand, Coarse sand

Plant 33 34 37 N,P,Ca,Mg,K, Cu,Zn,Mn,Fe,B,Cl,S Fertilizer 40 46 50 N, P (as P O ), Mg (MgO), K (K O) 2 5 2 Compost 31 32 34 N,Org. C, Org. N, P,K,Mg, Cu,B

3.0 Proficiency Testing Programme in 2014

Two proficiency testing programme were conducted in 2014 as detailed out in the table below:

Meeting No. (Date) Venue Attendance Activities

1/2014 (8 May) Bayview hotel, 36 Elemental presentation by LECO Penang 7th AGM meeting Visit to Kedah Bioresources

2/2014 (11 Sept.) Grand Bluewave, 31 Shah Alam

4.0 Activities

4.1 Fertilizer technical group

One meeting was held on 28 October 2014 at IKM. Dr. Che Fauziah, En. Amir Hamzah Yasak , En. Sapudin Shukor and En. Ahmad Sarwani were AgLAM member in the committee fertilizer technical group, which is headed by IKM.

4.2 Working group on soil sampling & testing for agriculture purposes

Three meetings were carried out on 1st April at SIRIM , 7th August and 25th August 2014 at Wisma IKM and ERAS respectvely. WG is chaired by Dr. Che Fauziah Ishak with other AgLAM members as the committee members ie. En. Amir Hamzah Yasak, En. Sapudin Shukor, En. Ahmad Sarwani Adni, Ms Tan Lei Hong, Pn. Rozita Ahmad, Dr. Rosmahani Che Isa and Ms Chan Chooi Yen.

WG is now headed by IKM taking over SIRIM as the Standard Development Agency. WG had discussed on working draft (ISO 10694:1995 MOD) for determination of organic and total carbon analysis after dry combustion. AgLAM conducted two survey among AgLAM members regarding this analysis. While meeting in SIRIM in April, discussed on ISO 13878:1998 :Soil Quality-Chemical analysis : Determination of N by dry combustion (E.A.)

4.3 Training

4.3.1 MPOB Training

A two day course was conducted for MPOB personnel on 8-9 September 2014 at MPOB. 25 participants attended the course. The course content were:

Course work Person in charge:

1.Keperluan perundangan asas makmal kimia Ahmad Sarwani Adni

2.Panduan keselamatan di makmal kimia

3. Pengelolaan dan pengurusan makmal berkesan Sapudin Shukor

4. Pengenalan asas kepada MS ISO 17025 dan 5S

5. Pensampelan contoh tanah, daun dan baja Amir Hamzah Yasak

6. Interpretasi asas keputusan analisis tanah, dan dan baja

7. Statistik pengenalan kepada kimia analisis Mohd. Safidin Kashim

8. Pengiraan asas dan penyediaan larutan piawai

4.3.2 Training Need Analysis (TNA)

TNA survey was carried out among members during the PT No. 2/2014 meeting. This survey was intended to plan the training programme. From the response, 34 members favoured the fertilizer training, followed by soil (28) and plant (23) training.

4.5 AgLAM PT system

A presentation on AgLAM PT system for plant, Compost & Fertilizer by UiTM was carried out on 23 April 2014 at AAR. This was attended by AgLAM soil, fertilizer and plant coordinators and also representatives from FELDA, Jerantut attended to share experiences on handling soil PT system.

A training entitle “Introduction and implementation of latest AgLAM PT results and reporting system” was conducted at AAR on 12 November 2014. This training was was attended by the plant, fertilizer and soil coordinator with UiTM as the resource person.

4.6 Meeting with DOA – Import Banned Act

On 17 April 2014, AgLAM members headed by the Chairman, met with DOA at Wisma Tani to discuss on import banned of soil samples from oversea. According to “Akta kuaratin tumbuhan 1976 and seksyen 3 Peraturan Kuaratin Tumbuhan 1981”, prohibited the import of soil samples for commercialized purposes starting 1 June 2014. However, soil sample for research study is allowed with quantity of 1 kg adopting the required procedure.

The following matter was agreed from the meeting,

DOA will approve on the application for import soil by case basis. i) The import soil is limited to 1 kg. ii)Laboratory applied under AgLAM, need to supply sufficient information together with supporting document. iii)All application need to comply with DOE regulation first.

iv)Application of soil import from high risk country (Africa) or third world country is not allowed. v)Import of leaf is still acceptable.

4.7 ASPFA 2014

The new management committee have decided to organize the ASPFA seminar in 2014 instead of two year period. The ASPFA 2014 seminar was successfully held at Imperial hotel in Kuching , Sarawak on 25 to 27 November 2014, was officiated by the Mr Boniface Anat Litis, Deputy Director of Agriculture Sarawak. The seminar was jointly organised by AgLAM together with the Department of Agriculture, Sarawak and IKM Sarawak branch, carried the theme of “Moving forward in sustainable agriculture through green laboratory technology”.

4.7.1 Participants, Presentors and Booth

Total of number of participants, presentors, booth and advertisement involved in ASPFA 2014 seminar are summarized in the table below:

Category Number Remarks

Participants 64 AgLAM members : 26 Laboratories

Non-member :9 companies and university

Presentors 25 20 companies & agencies

Booth 6 MRB, Perkin Elmer, Interscience, Agilent, Orbital Scientific and Matrix Analytical.

Advertisement 6 FELDA, Genscience, Perkin Elmer, Inno Lab, Behn-Meyer and Agromate

4.7.2 Paper presentation

The seminar was divided into 6 sessions with total of 28 papers were presented as summarised below. There were 8 invited papers, 8 technical papers, 8 papers on instrumentation and 4PT reports on 2013.

Session No. of Papers Presentors

Session 1: Laboratory quality and 6 IKM, SIRIM Bhd, DOESK, Kastam safety

Session 2: GLP and methodology 6 IKM, Perkin Elmer, Tropical Peat, Interscience, MRB, FRIM

Session 3 : GLP 5 DSM,UMS,DOASK

Session 4: Instrumentation and 4 Sime Darby, FELDA, Agilent, LECO lab automation

Session 5: Instrumentation and 3 Inno Lab, Orbiting, Gas Link lab automation

Session 6: PT reports 4 FELDA,Sime Darby, AAR

APPENDIX C