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Ontario Lacrosse Association Women's Field Lacrosse Council Annual General Meeting

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Ontario Lacrosse Association Women's Field Lacrosse Council Annual General Meeting ONTARIO LACROSSE ASSOCIATION WOMEN'S FIELD LACROSSE COUNCIL ANNUAL GENERAL MEETING November 4, 2012 Heartland Ballroom 10:30 am – 4:00 pm Holiday Inn 100 Britannia Road East Mississauga, On, L4Z 4C3 Attendees OWFL Executive: Commissioner Stephen Taylor Director of Communications Tanya Tymkiv OWFL Registrar Mena Briscoe Director of Development Kaillie Briscoe Director of Competitions Tony Intranuovo Director Marketing & Promotions Jim Calder Clubs: Brampton Excelsiors: Ally Phillips Brampton Minor: Lyndsay Brooks Clarington Minor: Cheryl Green-MacNeill & Steph Green-MacNeill Hamilton: Louise Adam, Rhonda Bielecke & Jennifer Moore Kawartha: Fred Blowes Kitchener Waterloo United: Lisbeth Lippert & Tory Lippert Mimico Mountaineers: Shelby Simons Mississauga Trilliums: Scott Williams Oakville Lady Hawks: Brent Harwood Orangeville Northmen: Chris Davis & Judy Yurechuk Orillia: John Mayo & John Pritchard Oshawa Lady Blue Knights: Barb Boyes & Jennifer Lemcke Owen Sound: Kelly Wilkins St. Catharines Minor: Robin Cotton, Jeska Eedens & Nancy Huckla Toronto Beaches: Michael McCauley & Darrin Vanslack Toronto Stars: Debbie Phillips Toronto Titans: Todd Pepper Welland: Terri-Lynn Dixon Apologies Marisa Di Bari (Director of Officiating), Brent Hill (Burlington Minor) & Lynn Orth (Kitchener Waterloo Senior) Meeting called to order at 10:30am by the Commissioner and introductions were made. Club contact information distributed by Tanya for updating Directors Reports Review Distributed to membership prior to AGM for review by clubs Coaching New clubs, new coaches need level one certification but try to have one coach at level two certification; what is on the table is four years’ experience and then level two in the fifth year; CLA are open to discussion; Ontario may consider accepting it on the basis of a three year turn around rather than five year; be ready for U19 and seniors to require level two coaches (mandatory for the head coach) Mena worked with Todd and Roxanne on making sure that all bench staff are certified – this is a huge step for certification on the bench 2013 Coaching Clinics (To Be Confirmed) . January 5/6 Community Development and Competitive Introduction; . March week of 18 or 25 Competitive Intro Completion of workbook and DVD (free – just to complete work); . April 20/21 or 27/28 C.D. and C.I. June 1/2 or 8/9 C.I. Only (Saturday/Sunday combination so we avoid clashing with same leagues) Communications Deadline of April 30th with Coach/manager numbers for each team; need to have a point of contact per team for game day emergencies about fields, weather, etc. Competitions Feedback; people like option A for scheduling Development No questions Marketing & Promotion Jim Calder – question is whether or not paper copy is feasible – just emailing; Stephen has had conversations regarding sponsorship for its publication; already post OWFL newsletters on the website Officiating Orillia question the cost of officiating fees and mileage Finance Started the year with a surplus of $60,000; in response to request from the clubs the league increased the number of games by 20%+ with only a nominal increase of $100; average cost of $100 per game; money from the $60,000 was invested back in the game; invested in equipment, game clocks, U11 goal signs; Cost from previous season – officials mileage paid at incorrect rate so approx $7500 paid out to honour contract Mileage costs high for 2012 season . mileage costs set by OLRA contract . costs had been tracked by Director of Finance in the past – no D of F this year . no mechanism for declaring mid-week mileage claims . will work with the umpires to reduce mileage - carpooling; overnight accommodation . Questions – trial balance requested by Jennifer Lemke ; would it make sense to have a committee to support the negotiations with the OLRA? We don’t have a voice – we have one representative – but the OLA and OLRA make the decisions; we can put forth our suggestions on certain items . Mena: blanks on weekend schedules due to clubs moving games to mid-week added to costs The bill from the OLA for provincials was much higher than previous years . When we moved to Oshawa and under the OLA festival we started with costs of $200 per team in 2012 $495; moved from grass to turf – agreed upon by last year’s executive . If we pay the $550 fee this year, OLA will pay the umpire fees for provincials and will pay up to two-thirds of our medal count by paying for gold and silver medals as well . U11 and U13 in the provincials for World Cup – will take on the field costs; we will cover the medals and umpires . Gord recommends removing U15 and U19 from festival to save costs– OLA feel it is of benefit for them to have OWFL as part of their festival; still want to have it closer to the actual festival so it feels part of it; However, Ron from OLA said they understand the financial side of it and will understand if as a membership we don’t want a part of it . Stephen will track down a more detailed outline from Gord Robertson to be able to pass on to Oshawa for review and will continue to work with the OLA to determine the bill items . Jim Calder motions that there is a discrepancy with what our costs from the OLA seem to be. We are requesting from the OLA a detailed breakdown for women’s field lacrosse festival costs which will allow us to plan and budget for the upcoming year. Hosting costs – OWFL pays for fields, water for players/officials, ice, lining of the fields Having clubs hosting provincials will drastically reduce the costs John Mayo: moving forward we need work towards a balanced budget Stephen will send out a spreadsheet to show what OLA costs per team would be moving in to 2013 (insurance, magazine, CLA levy, etc.) Team fees to be sent to the clubs within six weeks so that teams can begin planning for setting their registration costs for the 2013 season. Mike McCauley suggests creating an ad-hoc committee to help disaggregate the data and work to get answers from the OLA to offer the membership John Mayo suggests that a new Director of Finance can look at numbers with someone separate to run the book- keeping for an honorarium John Mayo makes a motion to accept the maximum fee caps as presented by Stephen Taylor, with the understanding that a budget will come forward to clubs no later than December 15th , 2012 Registration No questions Presentation from clubs seeking membership into the OWFL: Wallaceburg Have withdrawn their application and will focus on developmental clinics this year only Clarington Cheryl MacNeil, Steph Green (Curtis, Bowmansville, Newcastle) Looking to focus primarily on development of house league programs and then rep the year after Oshawa has 62/400 or so members from the Clarington area Grandfather rule: when a new club comes into formation within a league and offers a program – anybody in their town gets the option without a release to go to their home town or to choose to stay within the club they are currently playing in We are bound by the town boundary – distance you travel to the town boundary; Google maps has the entire town boundary Official colour request is Kelly Green, Black and White Stephen advises all clubs that moving towards a reversible pinnie might be beneficial for the future with the increase number of teams and colour conflicts Members from potential new clubs asked to leave the room so that the OWFL members could have an open discussion with each other Secret ballot from clubs and executive; Mena Briscoe abstained from voting Clarington has been accepted into the OWFL Halton Hills – Blaine McCauley and Timothy Stevens [Georgetown, Acton, Limehouse, Glen Williams, Rockwood, Milton and Campbellville] Organizing group have the full support of our minor system and in conjunction with Milton Minor lacrosse in building the program as well Casey Lyons is from the Halton community and grew in the system and Brampton's women’s lacrosse Began a school program at Christ the King – last year 21, now 57 interested Looking at 2 U19, plan on running U11 and up Mena – Brampton can assist with clinics and coaching Secret ballot from clubs and executive Stephen states that OWFL accepts and welcomes the application from Halton Hills minor lacrosse Welland – Terry Lynn Dixon Had a high school team that might help to start up Welland, however, they decided to stay in their current club which was St. Catharines Now looking at the grassroots level and begin on attracting new players to the club and target either U11 or U13; Connection for promoting the sport in the school system At this point we don’t know our potential numbers or possible coach Currently affiliated with Welland Minor lacrosse Voting – secret ballot – votes tallied – reapplication to OWFL – welcome Welland Newmarket Redbirds presented by Stephen Taylor [Keswick, Bradford, Aurora, Newmarket and area] Two options due to a direct representative not being present – vote on it or table it to the SAGM, meeting agreed to hear the presentation Full support of the minor association – Carey Piper and John Bloomstein are the contacts Proposed red, black and white Looking at building from the U11 level Already spoken with Kaillie about development clinics and growing the sport Voting by secret ballot – Newmarket welcomed into the club Compliance Clubs have been in receipt of monthly update emails from Stephen Taylor regarding clubs needing to be in compliance - This pertains to the minor association only - less than a third of clubs are in compliance As of the
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